Napier People and Places Committee

Open Minutes


Meeting Date:

Thursday 2 July 2020


10am – 10.15am


Large Exhibition Hall

Napier War Memorial Centre

Marine Parade



Zoom livestreamed to Facebook




Mayor Wise, Councillor Boag (In the Chair), Deputy Mayor Brosnan, Councillors Brosnan, Browne, Chrystal, Mawson, McGrath, Price, Simpson, Tapine, Taylor and Wright

In Attendance

Interim Chief Executive, Director Community Services, Director Corporate Services, Director City Strategy

Manager Community Strategies

Senior Māori Advisor

Chief Financial Officer

Libraries Manager

Manager Investments and Funding 


Governance Team


Napier People and Places Committee - 02 July 2020 - Open Minutes

The  Senior Māori Advisor opened the meeting with a Karakia.



Councillors Brosnan/ Tapine

That the apology from Councillor Crown be accepted.



Conflicts of interest


Public forum


Announcements by the Mayor


Announcements by the Chairperson


Announcements by the management

Recovery Update

The Libraries Manager provided an update on a number of aspects to the post-COVID-19 recovery programmes underway – information can be found at Appendix One.

There have already been applications to the business recovery fund so anyone interested in applying are encouraged to do so quickly. Information in relation to the two funds is on the Council website.

Assistance is available for people applying to the fund with the process and any queries.


Remuneration Authority Determination

Following legislation enacted in May, the Remuneration Authority is now able to reduce elected member salaries. They have chosen to make reductions only for those who earn over $100k – for Napier this only impacts the Mayor. It is a directive, which is not able to be challenged, and is applicable for a six month period to January 2021.

Any personal donations made by impacted parties were factored into the final determination where these were advised by the elected member in question.

Confirmation of minutes

Councillors Price / Chrystal

That the Minutes of the meeting held on 27 February 2020 were taken as a true and accurate record of the meeting.





Napier People and Places Committee - 02 July 2020 - Open Minutes

Agenda Items


1.    Library Membership Policy

Type of Report:


Legal Reference:


Document ID:


Reporting Officer/s & Unit:

Darran Gillies, Libraries Manager


1.1   Purpose of Report

To define what library membership is, who is entitled to the membership and what the conditions of membership are. The policy should reflect the five objectives of the library strategy; Space for All, Enabling Access, Knowledge Advocacy, Community Collaborator and Sustainable futures.


At the Meeting

The Libraries Manager spoke to the report touching briefly on the updates that have been made to the Policy. The intention is to simplify the Policy to make it easier to understand and administer.

During the ‘lockdown’ a large number of online registrations took place which the library was very pleased to support.

In response to questions from Councillors it was clarified that:

·         There is still an arrangement with Hastings District Council to transport books back to Napier when they are returned to a supermarket return bay.

·         The cost of using the courier service for the transport process is minimal and it is an easier arrangement than dedicated council vehicles for this purpose would be.

·         It was also noted that Napier library books could be returned to any library in New Zealand.


Committee's recommendation

The Napier People and Places Committee:

a.     Approve the Library Membership Policy




Napier People and Places Committee - 02 July 2020 - Open Minutes



Councillor Mawson / Mayor Wise

That the public (excepting three representatives from the applying group) be excluded from the following parts of the proceedings of this meeting, namely:

1.         Council Projects Fund Application



The general subject of each matter to be considered while the public was excluded, the reasons for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution were as follows:

General subject of each matter to be considered.

Reason for passing this resolution in relation to each matter.

Ground(s) under section 48(1) to the passing of this resolution.

1.  Council Projects Fund Application

7(2)(h) Enable the local authority to carry out, without prejudice or disadvantage, commercial activities

7(2)(i) Enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7  (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.


The meeting moved into committee at 10.15am

The meeting was adjourned at 10.15am and reconvened at 10.30am



Approved and adopted as a true and accurate record of the meeting.



Chairperson .............................................................................................................................



Date of approval ......................................................................................................................


Appendix One