Extraordinary Meeting of Council

Open Minutes

 

Meeting Date:

Thursday 27 August 2020

Time:

11.04am – 11.15am

Venue

Large Exhibition Hall
War Memorial Centre
Marine Parade
Napier

 

 

Present

Mayor Wise, Deputy Mayor Brosnan, Councillors Boag, Browne, Chrystal, Crown, Mawson, McGrath, Price, Simpson, Tapine, Taylor, Wright

In Attendance

Interim Chief Executive, Director Corporate Services, Director Infrastructure Services, Director City Services, Director City Strategy, Manager Communications and Marketing

Manager Community Strategies

Manager Sport and Recreation

Manager Environmental Solutions

Chief Financial Officer

Administration

Governance Team

 


Extraordinary Meeting of Council - 27 August 2020 - Open Minutes

 

Apologies

Nil

Conflicts of interest

Cr Taylor should not be considered as voting in relation to any funding provided to Sport Hawke’s Bay.

Public forum

Nil

 

 


Extraordinary Meeting of Council - 27 August 2020 - Open Minutes

Agenda Items

 

1.    Adoption of the Annual Plan 2020/21

Type of Report:

Legal

Legal Reference:

Local Government Act 2002

Document ID:

957115

Reporting Officer/s & Unit:

Lauren Sye, Corporate Planning Analyst

Caroline Thomson, Chief Financial Officer

 

1.1   Purpose of Report

To adopt the 2020/21 Annual Plan in accordance with the Local Government Act 2002.

 

At the meeting

The Director Corporate Services spoke briefly to the report noting that this Annual Plan is the revision prepared following the COVID-19 national response.

In response to questions from councillors it was clarified that:

·         The timing of the Long Term Plan will not be impacted, but multiple scenarios will need to be considered in consultation with the community. There may need to be amendments if unexpected changes occur, for example in relation to COVID-19.

It was noted that positive feedback was received from many submitters on the re-establishment of formal hearings.

Officers were thanked for the excellent work undertaken in developing the original and revised Plans.

 

Council resolution

Councillors Crown / Taylor

That Council:

a.     Note that the Annual Plan 2020/21 has been developed in accordance with the requirements of the Local Government Act 2002, but does not meet the requirements in section 95 (adoption by 1 July) and section 100(i) (balanced budget).

b.     Note the 2020/21 Annual Plan has been considered by the Audit and Risk Committee. The Committee is comfortable with the approach taken by Council in the adoption of the 2020/21 Annual Plan (minutes of Audit and Risk Committee – 12 June refer).

c.     Adopt the Annual Plan 2020/21 as attached in Appendix B.

d.     Delegate responsibility to the Chief Financial Officer to approve any final edits required to the Annual Plan and supporting information in order to finalise the documents for uploading online and physical distribution.

e.     Direct officers to comply with section 95 (7) of the Local Government Act 2002 and make the Annual Plan publicly available.  

 

 

 

 

 

 

 

 

 


 

2.    Resolution to set the rates for 2020/21

Type of Report:

Legal

Legal Reference:

Local Government (Rating) Act 2002

Document ID:

956968

Reporting Officer/s & Unit:

Garry Hrustinsky, Investment and Funding Manager

 

2.1   Purpose of Report

To set rates for 2020/21 in accordance with the Local Government (Rating) Act 2002 and with the Funding Impact Statement.

 

At the meeting

There was no discussion on this item

Council resolution

Mayor Wise / Councillor Wright

That Council:

a.     Resolve that the Napier City Council set the following rates under the Local Government (Rating) Act 2002, on rating units in the city for the financial year commencing on 1 July 2020 and ending on 30 June 2021, and that all such rates shall be inclusive of Goods and Services Tax (GST).

 

(A)   GENERAL RATE

A general rate set under Section 13 of the Local Government (Rating) Act 2002 made on every rating unit, assessed on a differential basis on the rateable land value to apply to the Differential Groups as follows:

 

Differential

Group

Differential

Description

General rate

- cents in the dollar on Land Value

1

City Residential

0.52539

2

Commercial and Industrial

1.40900

3

Miscellaneous

0.52539

4

Ex-City Rural

0.33346

5

Other Rural

0.33346

6

Bay View

0.38248

 

 

(B)   UNIFORM ANNUAL GENERAL CHARGE

A Uniform Annual General Charge of $375.00 per separately used or inhabited part of a rating unit for all rateable land set under Section 15 of the Local Government (Rating) Act 2002.

 

(C)   WATER RATES as follows:

1.     Fire Protection Rate

A targeted rate for fire protection, set under Section 16 of the Local Government (Rating) Act 2002 on a differential basis and on the rateable capital value on every rating unit connected to or able to be connected and within 100 metres of either the City Water Supply System, or the Bay View Water Supply System.   This rate will apply to the Differential Groups and Categories as follows:

Fire Protection Rate Differential  Description

 

(cents per dollar of Capital Value)

Connected to water Supply System

 

Not connected but within 100m of water Supply System

 

Central Business District and Fringe Area

 

0.02672

 

0.01335

Suburban Shopping Centres, Hotels and Motels and Industrial rating units outside of the CBD

 

0.01336

 

0.00668

Other rating units connected to or able to be connected to the water supply systems

 

0.00668

 

0.00334

 

2.     City Water Rate

A targeted rate for Water Supply, set on a differential basis under Section 16 of the Local Government (Rating) Act 2002 as a fixed amount on a uniform basis, applied to each separately used or inhabited part of a rating unit connected to or able to be connected to and within 100 metres of the City water supply system. This such rate will apply as follows:

Description

Amount

Rating units connected to the City Water Supply  System

$236.00

Rating units able to be connected to and within 100m of the City Water Supply  System

$118.00

 

3.     Bay View Water Rate

A targeted rate for Water Supply, set on a differential basis under Section 16 of the Local Government (Rating) Act 2002 as a fixed amount on a uniform basis, applied to each separately used or inhabited part of a rating unit connected to or able to be connected to and within 100 metres of the Bay View water supply system This rate will apply as follows:

Description

Amount

Rating units connected to the Bay View Water Supply  System

$236.00

Rating units able to be connected and within 100m of the Bay View Water Supply  System

$118.00

 

4.     Water by Meter Rate

A targeted rate for water supply, set under Section 19 of the Local Government (Rating) Act 2002, on a differential basis per cubic metre of water consumed after the first 300m3 per annum, to all metered rating units as follows:

 

Water Meter Rate per cubic metre

Non-Domestic Supplies Napier City($/m3 )

$0.58259

Metered Domestic and Other Supplies ($/m3 )

$1.08104

 

(D)   REFUSE COLLECTION AND DISPOSAL RATE

A targeted rate for refuse collection and disposal, set under Section 16 of the Local Government (Rating) Act 2002 as a fixed amount on a uniform basis, applied to each separately used or inhabited part of a rating unit, for which a weekly rubbish collection service is available, with the rate being 2 or 3 times the base rate for those units where 2 or 3 collections per week respectively is available.  This rate will apply as follows:

RATE

1

COLLECTION PER WEEK

2

COLLECTIONS PER WEEK

3

COLLECTIONS PER WEEK

$130.00

$260.00

$390.00

 

(E)   KERBSIDE RECYCLING RATE

A targeted rate for Kerbside Recycling, set under Section 16 of the Local Government (Rating) Act 2002, as a fixed amount on a uniform basis, applied to each separately used or inhabited part of a rating unit for which the Kerbside recycling collection service is available.  This rate will apply as follows:

Charge per separately used or inhabited part of a rating unit

$70.00

 

(F)   SEWERAGE RATE

A targeted rate for sewerage treatment and disposal, is set on a differential basis under Section 16 of the Local Government (Rating) Act 2002 as a fixed amount on a uniform basis. The rate is applied to each separately used or inhabited part of a rating unit connected or able to be connected and within 30 metres of the City Sewerage system (including the Bay View Sewerage Scheme). This rate will apply as follows:

Description

Amount

Rating units connected to the City and Bay View Sewerage Systems

$398.00

Rating units able to be connected to and within 30m of either the City or Bay View Sewerage  Systems

$199.00

 

(G)   BAY VIEW SEWERAGE CONNECTION RATE

A targeted rate for Bay View Sewerage Connection, set under Section 16 of the Local Government (Rating) Act 2002 as a fixed amount on a uniform basis, applied to each separately used or inhabited part of a rating unit connected to the Bay View Sewerage Scheme, where the lump sum payment option was not elected.

The rate to apply for 2020/21 is $941.35

 

(H)   CBD OFF STREET CARPARKING RATE

A targeted rate to provide funding for additional off street carparking in the Central Business District set under Section 16 of the Local Government (Rating) Act 2002 on a differential basis on the rateable land value, to apply to rating units in the Central Business District. The rate to apply to the Differential Groups is as follows:

Description

Cents in the dollar on Land Value

Properties where council provides additional parking due to the property receiving a 100% parking dispensation.

0.14889

Properties where council provides additional parking due to the property receiving a 50% parking dispensation.

0.07445

 

H)    SUBURBAN OFF STREET CARPARKING RATE

               A targeted rate to provide funding for additional off street carparking in Suburban Shopping and commercial areas and to maintain existing offstreet parking areas in suburban shopping and commercial areas, set under Section 16 of the Local Government (Rating) Act 2002 as a rate in the dollar on Land Value as follows:

Description

Cents in the dollar on Land Value

Suburban Shopping Centres and Commercial properties in residential areas

0.10999

 

 

H)    TARADALE OFF STREET CARPARKING RATE

               A targeted rate to provide funding for additional off street carparking in the Taradale Shopping and commercial area and to maintain existing offstreet parking areas in Taradale, set under Section 16 of the Local Government (Rating) Act 2002 as a rate in the dollar on Land Value as follows:

Description

Cents in the dollar on Land Value

Taradale Suburban Commercial and Shopping area

0.10999

 

(I)    CBD PROMOTION RATE

A targeted rate to fund at least 70% of the cost of the promotional activities run by the Napier City Business Inc, set under Section 16 of the Local Government (Rating) Act 2002, and applied uniformly on the rateable land value of all rating units in the area defined as the Central Business District, such rate to apply to applicable properties within the Differential Groups and Differential Codes as follows:

Description

Cents in the dollar on Land Value

Properties in the CBD Promotion Rate area

0.21794

 

(J)   TARADALE PROMOTION RATE

A targeted rate to fund the cost of the Taradale Marketing Association’s promotional activities, set under Section 16 of the Local Government (Rating) Act 2002 and applied uniformly on the rateable land value of all rating units in the Taradale Suburban Commercial area, such rate to apply to the Differential Groups and Differential Codes as follows:

Description

Cents in the dollar on Land Value

Properties in the Taradale Promotion Rate area

0.24244

 

(I)    SWIMMING POOL SAFETY RATE

A targeted rate to fund the cost of pool inspections and related costs, set under Section 16 of the Local Government (Rating) Act 2002, as a fixed amount on every rating unit where a swimming pool or small heated pool (within the meaning of the Building (Pools) Amendment Act 2016) is located, of $52 per rating unit.

 

DUE DATES FOR PAYMENT AND PENALTY DATES (For Rates other than Water by Meter Rates)

That rates other than water by meter charges are due and payable in four equal instalments. A 3.5% penalty will be added to any portion of rates (except for Water by Meter) assessed for instalments 1 and 2 for the 2020/21 rating year that remains unpaid after the relevant instalment date. 10% penalty will be added to any portion of rates (except for Water by Meter) assessed for instalments 3 and 4 for the 2020/21 rating year that remains unpaid after the relevant instalment date. The respective penalty dates are shown in the following table as provided for in section 57 and 58(1)(a) of the Local Government (Rating) act 2002

Instalment

Due date

Penalty Date

1

30 September 2020

05 October 2020

2

18 November 2020

23 November 2020

3

17 February 2021

22 February 2021

4

20 May 2021

26 May 2021

 

With the exception of instalment 4 in the 2019/20 rating year for which no penalty was applied, any portion of rates assessed in previous years (including previously applied penalties) which remains unpaid on 30 July 2020 will have a further 10% added, firstly on 31 July 2020, and if still unpaid, again on 31 January 2021.

 

WATER RATES

Targeted rates for metered water supply will be separately invoiced from other rates invoices. Metered water supply for commercial properties is invoiced quarterly and metered water for domestic (residential) water supply is invoiced annually. A 10% penalty will be added to any part of the water rates that remain unpaid by the due date as shown in the table below as provided for in section 57 and 58(1)(a) of the Local Government (Rating) Act 2002.

Metered Water Supply rates are due for payment as follows:

Instalment

3 monthly invoicing Due Date

Penalty date

1

20 July 2020

24 July 2020

2

20 October 2020

26 October 2020

3

20 January 2021

26 January 2021

4

20 April 2021

26 April 2021

Period Ending

Annual invoicing Due Date

Penalty date

30 June 2020

20 July 2020

21 July 2020

30 June 2021

20 July 2021

21 July 2021

 

A penalty of 10% will be added to any portion of water supplied by meter, assessed in the current year, which remains unpaid by the relevant instalment due date, on the respective penalty date above.

Any portion of water rates assessed in previous years (including previously applied penalties) which are unpaid by 30 July 2020 will have a further 10% added, firstly on 31 July 2020, and if still unpaid, again on 31 January 2021.

Any water payments made will be allocated to the oldest debt.

 

   

 The meeting closed at 11.15am

 

 

Approved and adopted as a true and accurate record of the meeting.

 

 

Chairperson .............................................................................................................................

 

 

Date of approval ......................................................................................................................