Extraordinary Meeting of Council

Open Minutes

 

Meeting Date:

Monday 28 September 2020

Time:

1.30pm – 1.43pm

Venue

Large Exhibition Hall
Napier War Memorial Centre
Marine Parade
Napier

 

 

Present

Mayor Wise, Deputy Mayor Brosnan, Councillors Browne, Chrystal, Crown, Mawson, McGrath, Price, Simpson, Tapine, Taylor, Wright

In Attendance

Interim Chief Executive, Director Corporate Services, Director Community Services, Director Infrastructure Services, Director City Services, Manager People and Capability, Director City Strategy, Manager Communications and Marketing

Procurement Lead

Senior Māori Advisor

3 Waters Programme Manager

Investments and Funding Manager

Chief Financial Officer

Administration

Governance Team

 


Extraordinary Meeting of Council - 28 September 2020 - Open Minutes

 

Karakia

The Senior Māori Advisor opened the meeting with a karakia.

Apologies

Council resolution

Councillors Tapine/ Crown

That the apologies from Councillor Boag be accepted.

Carried

 

Conflicts of interest

Nil

Public forum

Nil

Announcements by the Mayor

The passing of Margaret Hiha was reflected on with sadness, and her many contributions to the Napier community recognised.

Announcements by the management

Nil

 

 


Extraordinary Meeting of Council - 28 September 2020 - Open Minutes

Agenda Items

 

1.    Three Waters Reform Programme - Funding Agreement, Delivery Plan and Proposed projects

Type of Report:

Contractual

Legal Reference:

N/A

Document ID:

1247391

Reporting Officer/s & Unit:

Adele Henderson, Director Corporate Services

Jon Kingsford, Director Infrastructure Services

 

1.1   Purpose of Report

To provide delegation for the signing of the Funding Agreement and Delivery Plan associated with the Three Water Services Reform Programme including proposed projects.

At the Meeting

The most up-to-date version of the delivery plan has been provided to councillors; however as DIA only released further guidance on Friday of last week this is not the final version, and further work will be required over the next two days in order to finalise the plan by 30 September 2020.

In response to questions from councillors it was clarified that:

·         The guidance from DIA is in relation to phasing of the delivery plan and does not require any changes to the officer’s recommendation.

·         The regional collaboration is not focussed on software; Napier’s own system requires a smaller piece of work to ensure it is up-to-date for the engineers and Depot operators.

·         The $12.51M is GST exclusive

·         The time resourcing for the new quarterly reporting is factored into the planning across all the proposed projects. The requirements from DIA, including reporting, are still emerging and there may be further shifts driven by the Department.

·         The difference between cadet and graduate roles were outlined – a graduate would be expected to be able to engage faster with a higher level of responsibility than a cadet due to their higher level of education/ experience.

 

Council resolution

Councillor Simpson / Dep. Mayor Brosnan

That Council:

a.     Approve entering into the Funding Agreement and Delivery Plan for the first stage of the Three Waters Services Reform Programme by 30th September 2020

b.     Approve the proposed projects to be undertaken as part of the Delivery Plan, noting that these are subject to approval from the Department of Internal Affairs (DIA). 

i.      Note there have been some changes in the priorities since the meeting on 15th September 2020 where this was first discussed with additional projects included as requested by Council

c.     Note the Reform Programme is part of the Government’s programme to reform current water service delivery into larger scale providers, to realise significant economic, public health, environmental, and other benefits over the medium to long term, and that signing the MOU, Funding Agreement and Delivery Plan does not create any obligation upon Council with regard to future steps of this reform programme

d.     Provide delegation to the Chief Executive to make any required changes to the Delivery Plan in order to finalise the agreement with DIA, noting that:

i.      Council have been provided with projects in priority 1 for $12.51m available funding, and

ii.     Projects will be prioritised from those identified under the Priority 2 and 3 lists provided in this report as required to meet the DIA requirements.

e.     Delegate signing of the Funding Agreement and Delivery Plan to the Chief Executive and Mayor

 

    

 


Extraordinary Meeting of Council - 28 September 2020 - Open Minutes

PUBLIC EXCLUDED ITEMS

 

Council resolution

Councillors Crown / Chrystal

That the public (excepting a representative from Property Group making a short confidential presentation) be excluded from the following parts of the proceedings of this meeting.

 

Agenda Items

1.         Executive Search and Recruitment Services

 

The general subject of each matter to be considered while the public was excluded, the reasons for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution were as follows:

General subject of each matter to be considered.

Reason for passing this resolution in relation to each matter.

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information where the withholding of the information is necessary to:

Ground(s) under section 48(1) to the passing of this resolution.

48(1)(a) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:

Agenda Items

1.  Executive Search and Recruitment Services

7(2)(h) Enable the local authority to carry out, without prejudice or disadvantage, commercial activities

7(2)(i) Enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7  (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.

 

The meeting moved into committee at 1.43pm

 

 

Approved and adopted as a true and accurate record of the meeting.

 

 

Chairperson .............................................................................................................................

 

 

Date of approval ......................................................................................................................