Appendix One
Sustainable Napier Committee
Open Minutes
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Meeting Date: |
Thursday 22 October 2020 |
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Time: |
10am – 10.56am 10.47 – 10.48am |
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Venue |
Large Exhibition Hall Napier
War Memorial Centre |
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Present |
Mayor Wise, Councillor Price (In the Chair), Deputy Mayor Brosnan, Councillors Boag, Browne, Chrystal, Crown, Mawson, McGrath, Simpson, Tapine, and Wright |
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In Attendance |
Acting Chief Executive, Director Corporate Services, Director Community Services, Director Infrastructure Services, Director City Services, Director City Strategy, Manager Communications and Marketing
Pacific Surf Lifesurfing Club representative – item 1
Senior Māori Advisor MTG Director Manager Property Manager Regulatory Solutions Manager Asset Strategy 3 Waters Programme Manager |
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Administration |
Governance Team |
Karakia
The Senior Māori Advisor opened the day’s proceedings with a
Apologies
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That the apology from Councillor Taylor be accepted, and also an apology from Councillor Simpson for lateness. |
Conflicts of interest
Nil
Public forum
Nil
Announcements by the Mayor
The Mayor acknowledged the time invested in the public meetings on the Revenue and Finance Policy, and those residents who have provided feedback and thoughts on the proposed Policy changes. Submissions are currently open on the proposed Policy and forms can be accessed online or from the Council service centres.
Announcements by the Chairperson
Nil
Minor Matters
Nil
Announcements by the management
Capital Programme Update
The Director Infrastructure Services provided a presentation updating the meeting on the capital programme (see Appendix One). It is intended that this type of update be included as a report to this Committee moving forward.
In response to questions from councillors it was clarified that:
· The quoted cost of the Marewa shops project came in above the original cost estimate and further work is required to assess the difference.
· The Marewa shop toilets are under the mandate of Council’s insurer who have reviewed the damage and allocated an construction company for the work.
· Some cleaning and investigation work was undertaken for the Pandora Industrial Wastewater Main which was successful to the extent it was able to be completed; however the work takes a very long time and capacity within the Depot Team was and would be overly stretched. Due to the complex chemistry of the blockage material there will be work required to treat the wastewater liquor. Consideration will be given to where the costs for this work should sit, whether Council or dischargers. The next report brought through to Council will provide more detail on this matter including cost and resource demands for the work.
· The draft schedule currently sees the Tamatea and Parklands DMA work being complete after Christmas. The team are re-looking at options that could help shorten that time frame.
· A draft report in relation to the chlorine-free review has been received and is in the peer review process. The reviewer (GHD working with an international team of experts) has raised some good points which need to be worked through.
ACTION The stormwater wetlands work will be included in the report moving forward, along with planting urban drains and the chlorine-free review.
Councillor Simpson joined the meeting at 10.19am.
Confirmation of minutes
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That the Minutes of the meeting held on 10 September 2020 were taken as a true and accurate record of the meeting.
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Sustainable Napier Committee - 22 October 2020 - Open Minutes
1. Lease of Reserve - Pacific Surf Lifesaving Club Incorporated
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Type of Report: |
Operational |
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Legal Reference: |
Reserves Act 1977 |
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Document ID: |
965852 |
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Reporting Officer/s & Unit: |
Bryan Faulknor, Manager Property Jenny Martin, Property and Facilities Officer |
1.1 Purpose of Report
To obtain Council approval for a ground lease renewal and lease variation for the Pacific Surf Lifesaving Club Incorporated relating to their Clubrooms on Marine Parade. The lease variation relates to a request to carry out a cafe type operation.
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A representative of the Pacific Surf Lifesaving Club spoke to their request to initiate a café- type operation in the Club, as a variation to their lease agreement which they are also seeking further renewal of their lease. The intention is to use existing staff to run the café function to provide training and employment opportunities. It is hoped that the increased social options will help address some of the less social activity that has been noticed in the area recently. In response to questions from councillors it was clarified that: · The hall room can be hired out, and it is used by community sports and dance groups. It is also used as a polling station and may be used for a meeting room on occasion. · The Pacific Surf Lifesaving Club lease is for the grounds only, the Club own their own building. The rent is calculated based on what would be paid for a standard residential property with discounting applied in recognition of the community nature of the business. · A cycle hire business also operates from the property following authorisation of the sublease by Council in 2010. · While there are some infrastructure assets that · The Clubrooms are in a liquor ban area, and while they could apply for the appropriate permits the risk was considered too high for the Club based on the inability to fully control the behaviour of those hiring the rooms and ensuring no litter in the beach environment. The innovation of the Club was recognised in thinking about ways to upskill and provide employment for members. It was requested that when discussing matters of accessibility the term “accessible” be used rather than “disabled”.
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The Sustainable Napier Committee: Recommend Council approve: i. A lease renewal, pursuant to Section 54(1)(d) of the Reserves Act, for a further ten years from 1 November 2020 for the Pacific Surf Lifesaving Club Incorporated for their Clubrooms on Marine Parade. ii. A variation to the lease, pursuant to Section 114 of the Reserves Act, to allow the Pacific Surf Lifesaving Club to sell coffee and other non-alcoholic beverages, ice creams and similar products, and finger food and snacks from its clubrooms. iii. That the variation is subject to the club obtaining all necessary consents, approvals or permits which may be required.
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2. Lease of Reserve - Central Football Federation
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Type of Report: |
Legal |
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Legal Reference: |
Reserves Act 1977 |
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Document ID: |
1247410 |
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Reporting Officer/s & Unit: |
Bryan Faulknor, Manager Property Jenny Martin, Property and Facilities Officer |
2.1 Purpose of Report
To obtain Council approval to enter into a new lease with the Central Football Federation for the land and building occupied at Park Island under Section 54(1)(b) of the Reserves Act 1977 for a term of five years with two, two year rights of renewal.
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The Manager Property spoke to the report, noting that in this instance Council owns both the land and the building. In response to questions from councillors it was clarified that: · The Taradale Bridge Club’s preference to be in this area would not have any effect on this lease.
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The Sustainable Napier Committee: a. Recommend Council agree to enter into a new lease with the Central Football Federation for the land and building occupied at Park Island under Section 54(1)(b) of the Reserves Act 1977 for a term of five years with two, two year rights of renewal.
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The meeting was adjourned at 10.56am so that the open agenda of the Future Napier Committee could be taken.
The meeting reconvened at 11.47am
Sustainable Napier Committee - 22 October 2020 - Open Minutes
PUBLIC EXCLUDED ITEMS
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That the public be excluded from the following parts of the proceedings of this meeting, namely: 1. Museum Collection Storage Facility
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The general subject of each matter to be considered while the public was excluded, the reasons for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution were as follows:
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General subject of each matter to be considered. |
Reason for passing this resolution in relation to each matter. |
Ground(s) under section 48(1) to the passing of this resolution. |
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1. Museum Collection Storage Facility |
7(2)(b)(ii) Protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information 7(2)(h) Enable the local authority to carry out, without prejudice or disadvantage, commercial activities 7(2)(i) Enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
48(1)A That the public conduct
of the whole or the relevant part of the proceedings of the meeting would be
likely to result in the disclosure of information for which good reason for
withholding would exist: |
The meeting moved into Committee at 11.48am
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Approved and adopted as a true and accurate record of the meeting.
Chairperson .............................................................................................................................
Date of approval ...................................................................................................................... |
Appendix One