Hearings Committee (For the Consideration of Tenders)
Open Agenda
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Meeting Date: |
Tuesday 15 December 2020 |
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Time: |
2.00pm |
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Venue: |
Ikatere Boardroom |
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Committee Members |
Deputy Mayor Brosnan (In the Chair), Mayor Wise, Councillors Browne, Simpson, Tapine and Taylor |
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Officer Responsible |
Director Infrastructure Services |
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Administration |
Governance Team |
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Next Hearings Committee (For the consideration of Tenders) Meeting to be confirmed Tuesday 9 February 2021 |
Hearings Committee (For the Consideration of Tenders) - 15 December 2020 - Open Agenda
ORDER OF BUSINESS
Apologies
Mayor Wise
Conflicts of interest
Public forum
Nil
Announcements by the Chairperson including notification of minor matters not on the agenda
Note: re minor matters only - refer LGOIMA s46A(7A) and Standing Orders s9.13
A meeting may discuss an item that is not on the agenda only if it is a minor matter relating to the general business of the meeting and the Chairperson explains at the beginning of the public part of the meeting that the item will be discussed. However, the meeting may not make a resolution, decision or recommendation about the item, except to refer it to a subsequent meeting for further discussion.
Announcements by the management
Confirmation of minuteThat the Minutes of the Hearings Committee (For the consideration of Tenders) meeting held on Tuesday, 17 November 2020 be taken as a true and accurate record of the meeting. 4s
Agenda items
Nil
Minor matters not on the agenda – discussion (if any)
Public excluded ............................................................................................................... 3
Hearings Committee (For the Consideration of Tenders) - 15 December 2020 - Open Agenda
That the public be excluded from the following parts of the proceedings of this meeting, namely:
AGENDA ITEMS
1. Contract 1277 Kenny Road Eriksen Road Intersection Improvements
The general subject of each matter to be considered while the public was excluded, the reasons for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution were as follows:
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General subject of each matter to be considered.
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Reason for passing this resolution in relation to each matter.
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Ground(s) under section 48(1) to the passing of this resolution.
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1. Contract 1277 Kenny Road Eriksen Road Intersection Improvements |
7(2)(h) Enable the local authority to carry out, without prejudice or disadvantage, commercial activities 7(2)(i) Enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
48(1)A That
the public conduct of the whole or the relevant part of the proceedings of
the meeting would be likely to result in the disclosure of information for
which good reason for withholding would exist: |
Hearings Committee (For the Consideration of Tenders) - 15 December 2020 - Open Agenda
Hearings Committee (For the Consideration of Tenders)
Open Minutes
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Meeting Date: |
Tuesday 17 November 2020 |
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Time: |
2.00pm – 2.01pm |
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Venue |
Ikatere Boardroom |
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Present |
Deputy Mayor Brosnan (In the Chair), Councillors Tapine and Taylor |
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Also Present |
Councillors McGrath and Wright |
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In Attendance |
Director Infrastructure Services, Manager Design and Projects, Team Leader Project Management, and Projects and Contracts Administrator |
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Administration |
Governance Team |
Apologies
Mayor Wise and Councillor Browne were absent
Conflicts of interest
Nil
Public forum
Nil
Announcements by the Chairperson
Nil
Announcements by the management
Nil
PUBLIC EXCLUDED ITEMS
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Councillors Tapine / Taylor That the public be excluded, apart from Councillors Crown, McGrath and Wright, from the following parts of the proceedings of this meeting, namely: 1. Contract 1237 Thames St Pandora Rd Roundabout Carried |
The general subject of each matter to be considered while the public was excluded, the reasons for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution were as follows:
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General subject of each matter to be considered. |
Reason for passing this resolution in relation to each matter. |
Ground(s) under section 48(1) to the passing of this resolution. |
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1. Contract 1237 Thames St Pandora Rd Roundabout |
7(2)(h) Enable the local authority to carry out, without prejudice or disadvantage, commercial activities 7(2)(i) Enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
48(1)A That the public conduct
of the whole or the relevant part of the proceedings of the meeting would be
likely to result in the disclosure of information for which good reason for
withholding would exist: |
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Approved and adopted as a true and accurate record of the meeting.
Chairperson .............................................................................................................................
Date of approval ...................................................................................................................... |