Minutes of Māori Committee

Māori Committee - 09 December 2020 - Open Minutes

Agenda Items

1. Reserve Management Plan Approval to Proceed with Preparation

Type of Report:	Legal and Operational
Legal Reference:	Reserves Act 1977
Document ID:	1259154
Reporting Officer/s & Unit:	Sara Field, Parks Policy Planner Debra Stewart, Team Leader Parks, Reserves, Sportsgrounds

1.1 Purpose of Report

To advise and update the Māori Committee on the impending Reserve Management Plan (RMP) review that is scheduled to commence in 2021.

The intention of this report is to advise the Māori Committee of the legislative procedure stipulated by the Reserves Act (1977) for the preparation of each Reserve Management Plan. The process includes details on mandated and optional consultation and engagement.

This report also seeks endorsement of the Māori Committee for the following:

· The proposed Draft Reserve Management Plan Priority List – refer Attachment A;

· The proposed internal process set out in Section 1.3 of this report and;

· The intention to prepare Draft Reserve Management Plans (calling for suggestions) for a City Wide Plan, Taradale Park and Maraenui Park.

We bring this report to the Māori Committee to ensure that our proposed plan preparation approach and reporting process is clear, and appropriate, and continues to support effective engagement with Hapū and Iwi Authorities.

At the Meeting

The Council Officer spoke to the report noting:

· Council’s Reserve Management Plan was prepared in 2000, it incorporates all Napier reserves and is due for renewal. Much has changed since this plan was written so the team are going to look at the plans for each reserve individually as many sights have unique elements which need to be considered on a case by case basis.

In response to questions from the Committee it was clarified that:

· Council officers will be doing research into what co-governance models have worked around the country. As each existing plan is reviewed, or new plans are created, opportunities for co-governance with Mana Whenua can be explored. There are exemplars of co-governance models around the country which Council could draw on.

· There will be bi-lingual signage put in place for the reserves, and the Committee can help with this by consulting with Mana Whenua to get advice on naming for reserves.

Officer’s Recommendation

The Māori Committee:

a. Endorse the recommendation to proceed with the Reserve Management Plan review undertaking both the optional and mandated consultation and engagement for each Plan in accordance with Section 41 (5) and Section 41 (5) (c) of the Reserves Act (1977), and subsequently the internal process set out in Section 1.3 of this report.

b. Endorse the draft priority list included in Attachment A, noting that subsequent to implementation of c. below, the Māori Committee will be asked to endorse Councils intention to prepare the next tranche of Management Plans (in accordance with the prioritised list)

c. Endorse Councils intention to notify the preparation of the following Reserve Management Plans – City Wide, Taradale Reserve/Centennial Park, and Maraenui Park, calling for suggestions prior to drafting in accordance with Section 41 of the Reserves Act (1977)

Māori Committee's Amended recommendation

A Taputoro / R Paul

The Māori Committee:

d. Endorse Council Officers to investigate co-governance models around parks and reserves and look to where these could be applied.

e. Recommend Council engage with Mana Whenua around the naming of parks and their history.

Kua Mana

2. Wastewater Outfall Repair Update

Type of Report:	Operational
Legal Reference:	N/A
Document ID:	1270124
Reporting Officer/s & Unit:	Drew Brown, Senior Project Manager Adele Henderson, Director Corporate Services Jon Kingsford, Director Infrastructure Services Dave Jordison, Risk and Assurance Lead

2.1 Purpose of Report

To provide the Māori Committee with an update on the Wastewater Outfall repair project.

At the Meeting

The Director Infrastructure Services spoke to the report and further noted:

· The repair on the 700m leak is due to be completed by the end of this calendar year.

· The Outfall will need replacement as soon as possible. As a result the piece of work will need to be brought forward into the 2021-31 Long Term Plan to access funding required.

· A number of years work is required in the lead up to the Outfall being replaced.

· It is anticipated with new regional and national regulations coming into force a higher quality of discharge will be required so consequently a higher standard of treatment will be required.

· Divers have swept the full length of the pipe to look for any other leaks, in difficult ocean conditions. Visibility is poor and this was mostly done by touch.

In response to questions from the Committee it was clarified:

· A trial shutdown of the Outfall has been conducted and it can only be shut down for up to 90 minutes without there being adverse effects.

· Testing to assess the environmental impact of the leak has found the discharge is diluted significantly enough to become reasonably undetectable beyond a five meter radius from the leak site.

· Notification about the 2018 leak was not done sooner as, in compliance with the resource consent, there was a Kaitiaki Liaison group formed to discuss any issues with the Outfall. Attempts to contact this group since the first leak was discovered have been mostly unsuccessful. There is a lot of consultation required around the central Government water reforms currently, so prioritising Council’s program of work against that backdrop has been a challenge.

· The Committee can help rally partners together for this consultation when appropriate.

· Caution signs may be erected on the beach at main leak sites.

· A submission has been made to Hawke’s Bay Regional Council to legitimise the discharge of the leak in case the repair of the 700m leak is not successful in stopping the leak. This has been made on the basis that the environmental impacts are very low.

Māori Committee's recommendation

C Tareha / A Taputoro

The Māori Committee:

a. Receive the update on the Wastewater Outfall repair project.

Kua Mana

Updates from Partner Entities

Ngāti Pārau Hapū Trust – Chad Tareha

· Marae hui this weekend to discuss the construction of the forecourt in front of the wharenui and also a tikanga and kawa meeting. GEMCO have restarted the Marae rebuild. Construction is due to be complete by March or April 2021.

· The following weekend is the Trust AGM hui. Also a Huia Hapu

· Ngāti Pārau have partnered with the Ōtātara and Matariki kahui ako. Ōtātara kahui ako covers seven schools from Puketapu and Patoka to the Taradale schools, and the Matariki kahui ako covers Colenso High School to Te Aute College.

Maraenui and Districts Māori Committee – Adrienne Taputoro

· The Committee has not had a chance to get together lately so there is no update to give.

Maungaharuru-Tangitū Trust – James Lyver / Robbie Paul

· With the recent flood in Napier MTT was able to utilise the Whanau Champions model again to contact whanau and make sure everyone was safe and had the help they needed.

· A mihi was given to Mayor Kirsten Wise for her ‘Jacinda Adern’ style of leadership through the flood response, and also to Hori Reti for his ‘Ashley Bloomfield’ style of response to the emergency, and the Civil Defence staff.

· James Lyver’s last day is Friday 18 December 2020. There will be an Interim General Manager at MTT until a permanent replacement can be found.

· MTT is continuing to build the team and prioritise work.

· A collective program has been formed, Whakatipu Ranga Kaitiaki program, where the seven hapū in Napier have come together to raise tomorrow’s guardians. This is a holistic whananga program based around the Northern and Southern Maraes with four themes. Funding is required. An application will be made to Council’s Te Puawaitanga fund.

Napier City Council – Keith Marshall on behalf of Mayor Kirsten Wise

· Council is very busy right across the business and has resourcing challenges. The Long Term Plan creates pressure due to the amount of work required and also the auditing which is required as part of this process. This process has also been impacted by the recent Napier flooding and the new 3 waters reforms.

· The Government will be doing a roadshow around the country in March or April 2021 to educate about the 3 waters reforms.

· The Chief Executive recruitment is underway and Chad has been involved as part of that process.

Update from Council Māori Advisor

Mōrehu Te Tomo – Māori Partnership Manager – Community Services

· Been at Council a year now, and it has been a busy year.

· The Councillors are learning a karakia for opening and closing meetings. This has had good support from Council’s Senior Leadership Team.

· The last Council induction of new staff for the year has just occurred. Moving into next year the desire is to include a pōwhiri as part of the induction process.

· Mōrehu continues to work closely with the other four Councils in the region. They have received the beta version of the Council Cultural App to test over the Christmas break before it gets rolled out to all Council staff.

· Mōrehu and Charles have had a change of role titles which gives them a more significant status in the business.

· Council is currently in the process of recruiting a Pou Whakarae – Director Maori Partnerships role which will sit at the Senior Leadership Team level in the organisation.

· Work continues on developing the Cultural Capability staff survey.

· Applications have started coming in from individuals in the community for the three new Māori Committee seats. The process to choose who is suitable for one of these places needs to be clarified.

General business

Flood Update

· The Napier flood occurred a month ago. Malcolm Smith lead the response initially until Antoinette Campbell, Civic Defence Emergency Controller, returned from leave. There are approximately 130 uninhabitable dwellings in Napier. Some families have been able to find their own temporary accommodation. There are about 159 people in temporary accommodation at Kennedy Park Resort.

· Responsibility for the temporary accommodation lies with the Ministry of Business, Innovation and Employment, but Council staff continue to support people, especially those without insurance, in conjunction with other agencies such as the Red Cross, Ministry of Social Development and the Hawke’s Bay Civil Defence and Emergency Management Group. There is a contractor employed to provide navigation needs to the displaced until the end of 2020.

· It has not been a coordinated approach from Government agencies, and as a result there are hard hit areas which have been neglected and unhappy residents.

· Conversations and plans need to be in place before these big events occur.

· A Mayoral Relief fund has been created by Council, and it is a simple application process for residents, either via the Council website or through the Customer Services Centre.

· The Committee would like to be involved in the Council debrief.

· The Committee thank the Mayor for her work through the response.

Māori Seats

· James would like the Committee to be updated as to what has been discussed previously by the Council in regards to Māori seats in Napier City. This is a current topic in the media and central Government are looking at making some changes in regards to this in the Local Government Act 2002.

· The last representation review was about three years ago and the Māori Consultative Committee of the time didn’t think Napier was ready for Māori seats.

Meeting Cycle

· From 2021 the Māori Committee is going to be fully integrated into the Council six week meeting cycle.

Long Term Plan Update

· A presentation was delivered by the Long Term Plan team (attached to the minutes).

· The draft of Te Waka Rangapū still requires work. This is the first time Council has created an activity plan where work on Māori partnerships and embedding Kaupapa Māori are planned and budgeted for, and there are not many exemplars in Local Government to draw on. This plan will sweep across Council and the staff Cultural Capability survey results will feed into this plan. Once the draft is complete it will be shared with the Committee.

Whakamutunga Karakia

Mōrehu Te Tomo

Approved and adopted as a true and accurate record of the meeting.

Chairperson .............................................................................................................................

Date of approval ......................................................................................................................

Meeting Date:	Wednesday 9 December 2020
Time:	9.00am – 11.20am
Venue	Ikatere Boardroom Level 2, Capeview 265 Marine Parade Napier

Present	Ngāti Pārau Hapū Trust – Chad Tareha (In the Chair) Maraenui & Districts Māori Committee – Adrienne Taputoro Maungaharuru-Tangitū Trust – Robbie Paul
In Attendance	Director Community Services, Māori Partnership Manager – Community Services, Interim Chief Executive, James Lyver, Councillor Boag, Councillor Tapine, Councillor Mawson, Councillor McGrath, Director Infrastructure Services, Communications and Marketing Manager, Māori Partnership Manager – City Strategy, Manager Business Excellence & Transformation, Corporate Planning Lead, Corporate Planning Analyst, Manager Asset Strategy, Parks Policy Planner
Administration	Governance Team
Absent	Napier City Council - Mayor Kirsten Wise Pukemokimoki Marae Mana Ahuriri Trust Te Taiwhenua o Te Whanganui-a-Orotū