Sustainable Napier
Committee - 03 December 2020 - Open Minutes
Apologies
Nil
Conflicts of
interest
Public forum
Chief Executive Officer,
Eastern Institute of Technology (EIT) - Chris Collins together with
the EIT Capital Planner, Dick Hilton displayed a powerpoint
presentation (Attachment A) supporting the Pettigrew Green Arena (PGA)
expansion project and make land available.
The Resource Consent was for 280
replacement carparks at PGA and reserve land and they considered it impractical to position the EIT carparks over
half a kilometre from campus.
The
carparking option over the stopbank did not impact on community Reserve
“green” park-land space. Although flooding of the identified
area was very rare EIT monitor the area very carefully due to EIT’s stormwater
infrastructure flowing into the Tutaekuri River and there had been no flooding
of this area in over 25 years.
Discussion and questions
highlighted the following points:
·
EIT have undertaken to provide a small
portion of EIT land to enable the facility to be expanded upon condition that
the carparking is in close promixity to the EIT campus.
·
There were two options for locating the
carpark on Council owned Riverside Reserve or locating the carpark over the
stopbank on Hawke’s Bay Regional Council owned land.
·
It was considered impractical to put a carpark
half a kilometre from the EIT campus and therefore the stopbank option for
parking was preferred.
·
The EIT Board were keen to support this
project and progress.
·
EIT and agreement was contingent on the stopbank option being
agreed upon.
·
Carpark maintenance and responsibility would totally be the
responsibility of the PGA.
·
EIT and the PGA have an agreement that carparking can be utilised
when required by either entity.
·
As with any carpark it is the owner’s responsibility.
However, there would be cameras, but may not be monitored.
Chair,
Regional Indoor Sports and Events Centre (RISEC) Trust - Craig Waterhouse displayed a powerpoint presentation (Attachment B) providing
an overview of the Pettigrew Green Arena (PGA) expansion investment
in the future wellbeing for the youth of Hawke’s Bay.
·
The hybrid and carpark at the end of
the expanded arena could be a showstopper for the project which had Government
funding of $6.4. and funding from Council of $4.1m.
·
The cons was the increased risk of
flooding in a one in five year event, higher costs because of flood clean up
and repairs and that the pump track may have to be moved.
Discussion and questions
highlighted the following points:
·
Building the carpark by the stopbank would allow for long term
expansion of the PGA.
·
An engineered access road designed by experts would consider the
impact on the river flow, cyclists on stop bank and protection of the stop bank
·
A detailed report and design was being undertaken
by a traffic engineer to consider gradient, width and sight of the access way
up to and down from the stop bank. This included flows of traffic in and out of
the site.
·
Security would be controlled by PGA
securing the car park outside of hours and in high water levels.
·
Security cameras would be added to the
existing PGA system.
·
The use of solar lighting both in the
car park and from of the buildings would be installed.
·
The resource consent application would
have to be submitted before Christmas and have the consent approved by February
2021.
·
The project was due to commence in
March 2021 and there were huge requirements to keep the $6.4m grant going.
·
The carpark would be eco-friendly and
secure.
·
Increase entrance to PGA with an additional
exit.
·
Geotechnical investigation would be
undertaken for the resource consent.
·
The Hawke’s Bay Regional Council met on 2 December 2020 to
discuss the PGA expansion but have deferred decision making to the meeting on
16 December 2020.
Announcements by
the Mayor
Mayor Wise acknowledged and congratulated
the Hawke’s Bay Magpies and Hawke’s Bay Rugby Union for winning the
Mitre 10 Championship.
Announcements by
the Chairperson
Nil
Announcements by
the management
Nil
Confirmation of minutes
Councillors Boag / Mawson
That the
Minutes of the meeting held on 22 October 2020 were taken as a true and
accurate record of the meeting.
|
Agenda Items
1. Pettigrew
Green Arena expansion: Location of car-parking
|
Type of Report:
|
Operational
and Procedural
|
|
Legal Reference:
|
Enter Legal Reference
|
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Document ID:
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1263766
|
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Reporting Officer/s &
Unit:
|
Glenn Lucas, Manager Sport
& Recreation
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1.1 Purpose
of Report
The purpose of this report is to
provide information to inform inter-council decisions around the preferred
location of the car-parking for the Pettigrew Green Arena expansion.
|
At the Meeting
The Manager Sport and Recreation, Mr Lucas
acknowledged and thanked Chief Executive Officer, Eastern Institute of Technology
(EIT), Chris Collins Chair, Regional Indoor Sports and Events Centre (RISEC)
Trust, Craig Waterhouse for their presentations and the attendance of Group
Manager Asset Management (HBRC) (Chris Dolley).
Mr Lucas advised that the Pettigrew Green Arena (PGA)
had plans to expand their facility and Council had committed $4.1m and
funding from the Government of $6.4m to the project. In order to
proceed a decision was required on the location of the carpark. There
were three options available; Council riverside reserve; over the stopbank on
Hawke’s Bay Regional Council owned land or a hybrid of the two options
– part located in the NCC reserve and part across the stopbank on HBRC
land.
Agreement between Napier City Council and the
Hawke’s Bay Regional Council was required in order to obtain consent to
provide directionto PGA/RISEC of the location of the carpark..
Discussion and questions
highlighted the following points:
·
The stopbank option was the best for servicing the arena it
also carried a greater risk of flooding.
·
The Pettigrew Green Arena has undertaken to be responsible for
all asset renewal costs.
·
EIT foundation partner of the PGA have agreement of reciprocal
carparking.
·
Application for resource consent deadline was 16 December
2020. The next Council meeting was scheduled for 17 December 2020.
·
A geotechnical report and the stability of the carpark would
come back to Council.
·
Overall timeframes for project if resource consent was not
issued in time required and construction date what risks are there
·
The funding agreement stipulates the start date for
construction and includes very clear deadlines.
·
If the Resource Consent is not secured and takes longer there
is the risk that funds may have to be repaid. At this stage it would be
paying out more than the funding that has been received a this time.
·
Timeframes for the resource consent are very tight but are
tracking well. Prior to the final decision a lot of work was being
undertaken.
·
At the HBRC Corporate and Strategic Committee on 2 December
2020 no decision was made on the location of the carpark. That
Committee had requested additional information on how the project was
supported by Council values and this would be reported at the HBRC meeting on
16 December 2020.
·
It was unrealistic to engage with multiple parties less than
two weeks to process the consent.
·
The Resource Consent requires provision of a carpark and
certain number of carparks prior to consent being granted.
|
|
Committee's recommendation
The Sustainable Napier Committee:
a. Note
the assessment of the three options for siting the car-parking, and endorse
the removal of the hybrid option from consideration.
b.
Approve the location of the carpark over the stopbank on
Hawke’s Bay Regional Council land as the preferred option.
c. Note
the Eastern Institute of Technology (EIT) conditions for provision of EIT
land required for the project to proceed.
d. Resolve
to commence discussions with Hawke’s Bay Regional Council (and EIT) to
provide direction to Pettigrew Green Arena.
|
2. Report on NCC's
Drinking Water Supply Implementation Audit
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Type of Report:
|
Operational
|
|
Legal Reference:
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Drinking
Water Standards 2005/18 and Health Act
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Document ID:
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1261446
|
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Reporting Officer/s &
Unit:
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Catherine Bayly, Manager Asset
Strategy
Anze Lencek, Water Quality
Lead
|
2.1 Purpose
of Report
To inform the
Council on the outcome of Council’s recent Water Supply Implementation
Audit undertaken during 22 to 24 September 2020 by the Hawkes Bay District
Health Board’s Drinking Water Assessor (DWA). Following the audit an
audit report was compiled called ‘Final Report on Implementation of a
Drinking-water Supply’s Water Safety Plan’. This report outlines
the process undertaken, its outcomes and NCC’s actions to be taken in
order to close the report out.
|
At the Meeting
Water Quality Lead, Mr Lencek summarised the process
undertaken and actions to be taken by Council in regard to the
“Implementation of a Drinking Water Supply’s Water Plan”.
Discussion and questions
highlighted the following points:
·
Common factors across the report was
due to insufficient funding, inability to recruit or both.
·
Automated systems will soon be in place for automated
information sharing from the lab and a new Asset Management system is to be
implemented in the first half of 2021.
·
In the past a number of processes and lack of tools had been an
underlying issue which is slowly being resolved as resourcing allows.
·
The new system next year would include automated monitoring .
·
Not legally binding by NCC. Already addressed some risk –
to make water compliance robust early next year.
·
Combination of antiquated systems and operations and looking
forward this would change, having learned things from the report and a desire
now to make things more visible.
·
The assessor was positive in the continuous improvement
process. Non conformance was not a public safety or network.
Capacity to maintain and follow procedures as prescribed and staff needed to
address those shortcomings.
·
Water assessor favourable in the way staff were managing the
chlorine system with very clear good practices in staff.
·
Batches of chlorine had lost 1/3 of effectiveness due during
transition. To mitigate this affect the supplier has been changed to a
New Zealand based product and would be stored at the Depot.
|
|
Committee's recommendation
The Sustainable Napier Committee:
a. Endorse:
i. The
Final Report on Implementation of a Drinking-water Supply’s Water
Safety Plan Report
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3. Lease of Reserve -
Pelega O Matua Fanau Charitable Trust
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Type of Report:
|
Legal
|
|
Legal Reference:
|
Reserves Act
1977
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Document ID:
|
1136255
|
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Reporting Officer/s &
Unit:
|
Bryan Faulknor, Manager
Property
Jenny Martin, Property and
Facilities Officer
|
3.1 Purpose
of Report
To seek Council
approval for a ground lease with Pelega O Matua Fanau Charitable Trust for the
land occupied by the Early Childhood Education Centre on the Riverbend Road
Reserve.
|
At the Meeting
Manager Asset Strategy, Ms
Stewart spoke to the report and advised that processes would be more robust
for the future to prevent buildings be built on Council reserve.
The Childcare Centre was
currently reliant on the good will of the Church for access
across their land. The Trust have been provided with
a draft lease document to consider and advised them that they must negotiate
with the Church elders for access as this is not a Council matter.
ACTION
Legitimise access through the Church and officers
facilitate those discussions.
|
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Committee's recommendation
The Sustainable
Napier Committee:
a. Recommend
that Council enter into a ground lease, pursuant to Section 73(3) of the
Reserves Act 1977, with Pelega O Matua Fanau Charitable Trust for the land
occupied by the Early Childhood Education Centre on the Riverbend Road
Reserve between Riverbend Road and Latham Street for a term of ten years with
a five year right of renewal.
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4. Projects Update
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Type of Report:
|
Information
|
|
Legal Reference:
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N/A
|
|
Document ID:
|
1263466
|
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Reporting Officer/s &
Unit:
|
James Mear, Manager Design
and Projects
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4.1 Purpose
of Report
To provide Council with
information on Capital Programme Delivery.
|
At the Meeting
Manager
Design and Projects, Mr Mear introduced the report on its first presentation
to Council.
Manager
Asset Strategy, Ms Bayly, provided an update on key projects that had been
asked about at the previous Sustainable Napier Committee.
The
update included:
·
Chlorine Free Review – the initial report has been
received and the report and costs are being reviewed internally and peer
reviewed externally. A paper will come to Council next year.
·
Lagoon Farm – provision for stormwater storage has been
allocated in the next LTP budget.
·
Waterways planting – four examples were provided
including 6,800 plants that had been planted at the head of the Taipo.
·
Tradewaste Bylaw – looking to be implemented by Mid 2021.
At the Meeting
Manager Design and Projects, Mr
Mear introduced the report on its first presentation to Council.
Manager Asset Strategy, Ms
Bayly, provided an update on key projects that had been asked about at the
previous Sustainable Napier Committee.
The update included:
·
Chlorine Free Review – the initial report has been
received and the report and costs are being reviewed internally and peer
reviewed externally. A paper will come to Council next year.
·
Lagoon Farm – provision for stormwater storage has been
allocated in the next LTP budget.
·
Waterways planting – four examples were provided including
6,800 plants that had been planted at the head of the Taipo.
·
Tradewaste Bylaw – looking to be implemented by Mid 2021.
·
Pandora Industrial Main – the final consultant’s
report has been received and staff are reviewing the options prior to
itemising project budgets into the LTP.
|
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Committee's recommendation
The Sustainable Napier Committee:
a. Note
that this report is for information purposes only.
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5. Annual
Environmental Report Submission to HBRC - Discharge of Stormwater to Ahuriri
Estuary (Westshore Tidal Gates)
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Type of Report:
|
Information
|
|
Legal Reference:
|
Resource
Management Act 1991
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|
Document ID:
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1264429
|
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Reporting Officer/s &
Unit:
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Cameron Burton, Manager
Environmental Solutions
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5.1 Purpose
of Report
This paper is to inform the
Sustainable Napier Committee that the 2019-2020 annual report for the Westshore
Tidal Gates stormwater and drainage water discharge to the Ahuriri Estuary, as
required by Resource Consent, has been provided to Hawkes Bay Regional Council.
|
At the Meeting
Manager Environmental Solutions, Mr Burton spoke to
his report advising that the 2019-2020 annual report for the discharge
of stormwater and drainage water from the Napier City urban and surrounding
rural land to the Westshore Tidal Gates had been submitted to the
Hawke’s Bay Regional Council and that this report demonstrated full
compliance with consent conditions. The Taiapo Stream and Pandora
Central Districts were not included.
It was considered that the
conditions in the present consent did not adequately capture the required
information on the water quality of both stormwater and dry weather flows
flowing into the Ahuriri Estuary via the Westshore Tidal Gates.
Mr Burton advised that the new
consent for 2020-2021 had been drafted with very stringent conditions to
enable a more comprehensive monitoring programme Current monitoring
activities met the requirements of both the expired consent and the proposed
consent.
|
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Committee's recommendation
The Sustainable Napier Committee:
a. Note
the annual report for the discharge of stormwater from the Westshore Tidal
Gates has been submitted to the Hawkes Bay Regional Council.
|
6. Annual
Environmental Report Submission to HBRC Discharge of Wastewater into Hawke Bay
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Type of Report:
|
Information
|
|
Legal Reference:
|
Resource
Management Act 1991
|
|
Document ID:
|
1264438
|
|
Reporting Officer/s &
Unit:
|
Cameron Burton, Manager
Environmental Solutions
|
6.1 Purpose
of Report
This paper is to inform the Sustainable
Napier Committee the 2019-2020 annual report for the discharge of wastewater
into Hawke Bay has been submitted to Hawkes Bay Regional Council.
|
At the Meeting
The Manager Environmental Solutions, Mr Burton advised
that the annual environmental report had been submitted to the Hawke’s
Bay Regional Council on the discharge of wastewater into Hawke Bay.
The activity of discharging treated wastewater to the
Pacific Ocean in Hawke Bay via the marine outfall was overall largely
compliant for the reporting period. However, there were two seepages in the
pipeline at approximately 700 metres and 640 metres offshore.
Napier City Council has been working towards implementing
a solution and carrying out additional monitoring to assess the effects of
the seepages.
There
had been high Total Suspended Solids loads over the reporting period which
appeared to be originating from industry. Officers have been in
regular dialogue with industry to reiterate the discharge requirements of
their tradewaste consents. Continued work towards a solution to reinstate the
Pandora Industrial Pumping Main has been undertaken by Beca Consultants.
|
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Committee's recommendation
The
Sustainable Napier Committee:
a. Note
the 2019-2020 annual report for the discharge of wastewater into Hawke Bay
has been submitted to the Hawkes Bay Regional Council.
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7. Annual
Environmental Report Submission to HBRC - Discharge into Ahuriri Estuary
(Thames & Tyne Waterways)
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Type of Report:
|
Information
|
|
Legal Reference:
|
Resource
Management Act 1991
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|
Document ID:
|
1264439
|
|
Reporting Officer/s &
Unit:
|
Cameron Burton, Manager
Environmental Solutions
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7.1 Purpose
of Report
The purpose of this paper is to summarise
to the Sustainable Napier Committee the 2019-2020 annual report for the
discharge of the Thames & Tyne Waterways in the Pandora Industrial Area
into Ahuriri Estuary.
|
At the Meeting
The Manager Environmental Solutions, Mr Burton provided a
summary of the annual report to the Hawke’s Bay Regional Council on its
consent to discharge untreated stormwater from the combined Thames and Tyne
Stormwater Streams into the lower Ahuriri Estuary. The
Thames and Tyne waterways were well mixed tidally driven streams.
He advised that both Napier City Council and
Hawke’s Bay Regional Council had attended a series of industrial
pollution events in the Pandora catchment.
Routine and investigative environmental monitoring would
continue to develop and change for the protection of the wider Ahuriri
Estuary.
While improvements continued to be made physically and
socially within the Thames-Tyne network and catchment it was recognised that there
was still significant work to be done in Pandora and across Napier City to rehabilitate
the urban waterways in order to assist the recovery of the Ahuriri Estuary.
A new bylaw and new consenting standard would be coming
out and there was already a scientist appointed to the team of three.
|
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Councillor Brown withdrew from the meeting at 12.14pm.
|
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Committee's recommendation
The Sustainable Napier Committee:
a. Note
the 2019-2020 annual report for the discharge of the Thames & Tyne urban
waterways into Ahuriri Estuary has been submitted to the Hawkes Bay Regional
Council on July 31, 2020.
|
|
Councillor Tapine withdrew from the meeting at
12.16pm.
Councillor Brown rejoined the meeting at 12.17pm.
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8. Taradale Bridge
Club Park Island Proposal
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Type of Report:
|
Legal and
Operational
|
|
Legal Reference:
|
Reserves Act
1977
|
|
Document ID:
|
1258820
|
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Reporting Officer/s &
Unit:
|
Debra Stewart, Team Leader
Parks, Reserves, Sportsgrounds
|
Councillor Tapine rejoined
the meeting at 12.19pm.
8.1 Purpose
of Report
The purpose of the report is to
provide an update on the Taradale Bridge Club plans to locate their facility at
Park Island and seek support from Council to allow them to proceed with their
proposal to locate their facility at Park Island near the Central Football
building rather than as part of shared facility in the Northern Sports Hub.
|
At the Meeting
Team Leader Parks, Reserves, Sportsgrounds, Ms Stewart
spoke to the report and advised that the Taradale Bridge Club sought approval
from Council to build Clubrooms at park Island adjacent to the Central Football
Federation Building.
There was currently carparking in the form of
metal/grass immediately south of the proposed building that has a barrier arm
in place and this would provide sufficient parking for members of the Bridge
Club.
The Community organisation were congratulated on the
effort that they have put into this proposal.
|
|
Committee's recommendation
The Sustainable Napier Committee:
a. Approve that
the Taradale Bridge Club be allowed to locate their new facility adjacent to
the building occupied by Central Football, subject to detailed design being
approved by Council Officers, an appropriate lease being entered into and all
necessary building and resource consents being obtained by the Taradale
Bridge Club.
b. Agree that
Officers work with the Taradale Bridge Club to finalise the proposal and the
details of this proposal be reported back to Council when the lease is
reported for approval the lease.
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9. Rotary Club of
Ahuriri 50th Anniversary Project, Spriggs Park
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Type of Report:
|
Procedural
|
|
Legal Reference:
|
N/A
|
|
Document ID:
|
1259362
|
|
Reporting Officer/s &
Unit:
|
Debra Stewart, Team Leader
Parks, Reserves, Sportsgrounds
|
9.1 Purpose
of Report
The purpose of this report is to
seek approval from Council to allow the Rotary Club of Ahuriri to proceed with
the development of a “sit and stay” area at Spriggs Park in
Ahuriri.
|
At the Meeting
The Team Leader Parks, Reserves, Sportgrounds, Ms Stewart
spoke to the report advising that the cost of the project was estimated to be
$60,500.00. The Rotary Club would like a contribution towards the cost
of the project from Council of $23 000.00. There was no funding set
aside for this project within existing reserves budgets and the Rotary Club
would undertake the full cost if Council could not contribute.
Feedback from the community had indicated they would like barbeques
to be installed as had been undertaken on the Marine Parade and Anderson
Park. Responsibility for maintenance of the area once operational would
be Councils.
|
|
Committee's recommendation
The Sustainable Napier Committee:
a. Approve
the proposal by the Rotary Club of Ahuriri to develop a “sit and
stay” area at Spriggs Park which will include seating, shade, hard
surface and an electric barbeque.
|
10. Rotary Club of Taradale 60th
Anniversay Project, Taradale Park
|
Type of Report:
|
Procedural
|
|
Legal Reference:
|
Reserves Act
1977
|
|
Document ID:
|
1261403
|
|
Reporting Officer/s &
Unit:
|
Debra Stewart, Team Leader
Parks, Reserves, Sportsgrounds
|
10.1 Purpose
of Report
The purpose of this report is to
seek approval from Council to allow the Rotary Club of Taradale to proceed with
the installation of seats and a shade sail at Taradale Park as part of their 60th
Anniversary celebrations.
|
At the Meeting
The Team Leader Parks, Reserves, Sportgrounds, Ms
Stewart advised that the estimated cost for the project, which included a
shade sail structure, cycle racks, picnic tables and seats to be
$22,500. No barbeque had been requested but could possibly be included
in the future.
|
|
Committee's recommendation
The Sustainable Napier Committee:
a. Approve
the proposal by the Rotary Club of Taradale to proceed with the installation
of seats and tables, cycle racks and a shade sail at Taradale Park.
|
The
meeting adjourned at 12.40pm
and
reconvened at 3.40pm
