Future Napier Committee - 25 March 2021 - Open Minutes

 

 

Future Napier Committee

Open Minutes

 

Meeting Date:

Thursday 25 March 2021

Time:

1.36pm-3.15pm

Venue

Council Chambers
Hawke's Bay Regional Council
159 Dalton Street
Napier

 

Livestreamed on Council’s Facebook page

 

 

Present

Mayor Wise, Deputy Mayor Brosnan (In the Chair), Councillors Boag, Browne, Chrystal, Crown, Mawson, McGrath, Price, Tapine and Taylor

In Attendance

Director Corporate Services (Adele Henderson)

Director Community Services (Antoinette Campbell) 

Director City Strategy (Richard Munneke)

Director Infrastructure Services (Jon Kingsford)

Director City Services (Lance Titter)

Pou Whakarae (Mōrehu Te Tomo)

Team Leader Building Processing (Ben Ward) 

Investment and Funding Manager (Garry Hrustinsky)

Team Leader Transportation (Robin Malley)

Principal Transportation Engineer (Tony Mills)

Manager Property (Bryan Falkner)

Urban Design Lead (Georgina King)

Team Leader Parking (Debbie Heal)

Administration

Governance Advisors (Carolyn Hunt and Anna Eady)

 

 

Deputy Mayor Brosnan opened the meeting advising that she would vacate the Chair and Councillor Tapine (Deputy Chair) would  continue Chairing the Open section of the meeting.

 

 

Apologies

Councillors Brosnan / Chrystal

That the apologies from Councillors Simpson and Wright be accepted.

 

Conflicts of interest

Councillor Brosnan declared a Conflict of Interest in Agenda item 3 - Resource Consent Activity Update.

Public forum

Nil

Announcements by the Mayor

Nil

Announcements by the Chairperson

Nil

Announcements by the management

Nil

Confirmation of minutes

Councillor Boag / Mayor Wise

That the Minutes of the meeting held on 11 February 2021 were taken as a true and accurate record of the meeting.

 

 

Minor matters not on the agenda – discussion

·        Civic Award Nominations

 

 

Future Napier Committee - 25 March 2021 - Open Minutes

Agenda Items

 

1.    Policy - Dangerous, Affected and Insanitary Buildings

Type of Report:

Legal

Legal Reference:

Building Act 2004

Document ID:

1258340

Reporting Officer/s & Unit:

Malcolm Smith, Manager Building Consents

 

1.1   Purpose of Report

This report informs Council of legislatively driven amendments to Council’s Dangerous, Earthquake-Prone and Insanitary Buildings Policy and seeks Council’s approval to adopt the amended policy and to extend the review period for the policy from annually to once every 5 years.

 

 

At the Meeting

The Team Leader Building Processing, Mr Ward spoke to the report and responded to questions clarifying that “structures” were covered under legislation requirements.  There was provision to register online to view buildings identified earthquake prone.

 

Committee's recommendation

The Future Napier Committee:

a.     Adopt the amended Dangerous, Affected and Insanitary Buildings Policy.

b.     Approve the review period extension of the Dangerous, Affected and Insanitary Buildings Policy from annually to 5 years.

c.     That a DECISION OF COUNCIL is required urgently to ensure that the Dangerous, Affected and Insanitary Buildings Policy remains legislatively correct. This will require the following resolution to be passed before the decision of Council is taken:

       

        That, in terms of Section 82 (3) of the Local Government Act 2002, that the principles set out in that section have been observed in such manner that the Napier City Council considers, in its discretion, is appropriate to make decisions on the recommendation.

 

Decision of Council

That Council:

a.       Adopt the amended Dangerous, Affected and Insanitary Buildings Policy.

b.     Approve the review period extension of the Dangerous, Affected and Insanitary Buildings Policy from annually to 5 years.

 

 

 

2.    Liability Management Policy Review

Type of Report:

Legal and Operational

Legal Reference:

Local Government Act 2002

Document ID:

1297419

Reporting Officer/s & Unit:

Garry Hrustinsky, Investment and Funding Manager

 

2.1   Purpose of Report

The purpose of this report is to present proposed amendments to the Liabilities Management Policy to ensure that it is consistent with the Financial Statement from the Long Term Plan 2021-2031.

 

At the Meeting

The Investment and Funding Manager, Mr Hrustinsky advised that paragraph 2.3 Issues of the Agenda Report should read as follows:

“The Liability Management Policy currently has a borrowing limit for debt as a percentage of total income of 100%”.

This amendment would reflect a change in the Officer’s Recommendation.

Committee's recommendation

The Future Napier Committee:

a.          Adopt an increase in borrowing limits in net external debt as a percentage of total income from 100% to 230%.

b.      Adopt a change in the external debt maturity profile from a rule to a guideline.

c.      Adopt a change in the fixed rate maturity profile from a rule to a guideline.

d.      Note that a DECISION OF COUNCIL is required as this is a supporting document for the Long Term Plan and is required to be adopted prior to the Long Term Plan consultation document being adopted (it is anticipated this may occur on 8 April 2021).

         That, in terms of Section 82 (3) of the Local Government Act 2002, that the principles set out in that section have been observed in such manner that the Napier City Council considers, in its discretion, is appropriate to make decisions on the recommendation.

Carried

Decision of Council

That Council:      

a.          Adopt an increase in borrowing limits in net external debt as a percentage of total income from 100% to 230%.

b.      Adopt a change in the external debt maturity profile from a rule to a guideline.

c.      Adopt a change in the fixed rate maturity profile from a rule to a guideline.

 

Deputy Mayor Brosnan having previously declared a Conflict of Interest did not participate in discussion or decision making of Item 3.

 

3.    Resource Consent Activity Update

Type of Report:

Operational

Legal Reference:

Resource Management Act 1991

Document ID:

1278529

Reporting Officer/s & Unit:

Luke Johnson, Team Leader Planning and Compliance

 

3.1   Purpose of Report

This report provides an update on recent resource consenting activity. The report is provided for information purposes only, so that there is visibility of major projects and an opportunity for elected members to understand the process.

Applications are assessed by delegation through the Resource Management Act (RMA); it is not intended to have application outcome discussions as part of this paper.

        This report only contains information which is lodged with Council and is publicly available

 

At the Meeting

The Team Leader Planning and Compliance, Mr Johnson provided a brief summary of the report updating on the recent resource consenting activity in the district.

Committee's recommendation

The Future Napier Committee:

a.     Noted the resource consent activity update dated 25 March 2021.

 

 

4.    P120 Parking Review

Type of Report:

Operational

Legal Reference:

N/A

Document ID:

1283694

Reporting Officer/s & Unit:

Debbie Heal, Team Leader Parking

Rachael Horton, Manager Regulatory Solutions

 

4.1   Purpose of Report

To seek Council approval to change paid parking P120 (2 hour) time limit restrictions to all day paid parking in areas where utilisation is low in order to provide more flexible parking options for workers and visitors.

 

At the Meeting

The Team Leader Parking, Ms Heal summarised the content of her report and responded to questions highlighting the following points:

·        Council was promoting safety in the CBD and the benefit of this proposal would bring in all day parking closer for retailers that have to walk to their cars at night with decent lighted trails to carparks being investigated. 

·        Concern that consultation was only undertaken with the Napier Business Association and did not include businesses outside the CBD area and the changes only benefited members of the Association.

·        Appeared that the changes would be moving the problem of parking from one area to another.

·        Data obtained was used to drive these changes and based on what was currently happening and the occupancy levels.

·        There was provision to make further changes if required by coming back to Council.

·        Parking had to change all the time to meet the needs of the community.

·        It was noted that introducing all day parking outside businesses was to provide the opportunity for all day parking if commuters wished.

·        Council have an issue with parking and trying to be agile in accommodating the community as there was not enough parking in the CBD.

·        More study and information to be provided on Clive Square for final debate.

Committee's recommendation

The Future Napier Committee:

a.     Approve the paid parking P120 (2 hour) time limit restrictions be extended to paid all day parking in the following locations:

 

i.      Browning Street (between Marine Parade and Hastings Street) – 21 car spaces

ii.     Clive Square West (between Tennyson Street and Dickens Street) – 33 car spaces

iii.    Station Street (lower Station Street from Munroe Street to first courtesy crossing) – 20 car spaces

iv.    Dickens Street (north side of street between Clive Square East and West) – 22 car spaces

v.     Hastings Street (between Station Street and Vautier Street) – 36 car spaces

 

Carried

Councillors Boag and McGrath voted AGAINST the Motion

 

Minor matter

 

Civic Award Nominations

Nominations for the 2021 Civic Awards were now open with a closing date of midday Friday, 9 April 2021.  Civic Awards were a way to acknowledge and thank people in  the community who provided a high level of voluntary service.

 

This year nominations were a two step process requiring 2 nominators and name of the person nominated accompanied by why the person would be eligible and then the Committee would assess nominations and seek further information if they deemed necessary.

 

Nominations could be made via an online form, download a printable form, or forms were available from the Council’s Customer Services Centre and the Taradale Library.

Future Napier Committee - 25 March 2021 - Open Minutes

PUBLIC EXCLUDED ITEMS

 

Councillors Brosnan / McGrath

That the public be excluded from the following parts of the proceedings of this meeting, namely:

1.         Housing Partnership Opportunity

2.         Hawke's Bay Airport Limited - Reappointment of Director

 

The general subject of each matter to be considered while the public was excluded, the reasons for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution were as follows:

General subject of each matter to be considered.

Reason for passing this resolution in relation to each matter.

Ground(s) under section 48(1) to the passing of this resolution.

1.  Housing Partnership Opportunity

7(2)(h) Enable the local authority to carry out, without prejudice or disadvantage, commercial activities

48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7  (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.

2.  Hawke's Bay Airport Limited - Reappointment of Director

7(2)(a) Protect the privacy of natural persons, including that of a deceased person

48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7  (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.

 

The meeting moved to Public Excluded session at 2.19pm

 

The meeting closed at 3.15pm

 

 

Approved and adopted as a true and accurate record of the meeting.

 

 

Chairperson .........................................................................................................................

 

 

Date of approval ..................................................................................................................