Prosperous Napier Committee

Open Agenda

 

Meeting Date:

Thursday 18 March 2021

Time:

Following the Napier People and Places Committee

Venue:

Council Chambers
Hawke's Bay Regional Council
159 Dalton Street
Napier

 

 

Committee Members

Mayor Wise, Councillor Taylor (In the Chair), Deputy Mayor Brosnan, Councillors Boag, Browne, Chrystal, Crown, Mawson, McGrath, Price, Simpson, Tapine and Wright

Officer Responsible

Director Corporate Services

Administration

Governance Team

 

Next Prosperous Napier Committee Meeting

Thursday 29 April 2021

 


Prosperous Napier Committee - 18 March 2021 - Open Agenda

ORDER OF BUSINESS

Apologies

Nil

Conflicts of interest

Public forum

Nil

Announcements by the Mayor

Announcements by the Chairperson including notification of minor matters not on the agenda

Note: re minor matters only - refer LGOIMA s46A(7A) and Standing Orders s9.13

A meeting may discuss an item that is not on the agenda only if it is a minor matter relating to the general business of the meeting and the Chairperson explains at the beginning of the public part of the meeting that the item will be discussed. However, the meeting may not make a resolution, decision or recommendation about the item, except to refer it to a subsequent meeting for further discussion.

Announcements by the management

Confirmation of minutes

That the Minutes of the Prosperous Napier Committee meeting held on Thursday, 5 November 2020 be taken as a true and accurate record of the meeting.............................................................................. 7

 

Agenda items

1      Quarterly report for the six months ended 31 December 2020......................................... 3   

Minor matters not on the agenda – discussion (if any)

Public excluded ............................................................................................................... 5

 


Prosperous Napier Committee - 18 March 2021 - Open Agenda                                                                                                               Item 1

Agenda Items

 

1.    Quarterly report for the six months ended 31 December 2020

Type of Report:

Legal and Operational

Legal Reference:

Local Government Act 2002

Document ID:

1289821

Reporting Officer/s & Unit:

Caroline Thomson, Chief Financial Officer

 

1.1   Purpose of Report

To consider the Quarterly Report for the six months ended 31 December 2020.

 

Officer’s Recommendation

The Prosperous Napier Committee:

a.     Receive the Quarterly Report for the six months ended 31 December 2020.

 

 

1.2   Background Summary

The Quarterly Report summarises the Council’s progress in the second quarter of 2020/21 towards fulfilling the intentions outlined in the Annual Plan. Quarterly performance is assessed against income, total operating expenditure, and capital expenditure.

1.3   Issues

No issues.

1.4   Significance and Engagement

N/A

1.5   Implications

Financial

The year to date operating net deficit of $870k is $5.2m favourable to the budgeted deficit of $6.1m.

The Annual Plan 2020/21 forecasts a reduction in revenue from Council’s tourism activities due to impacts from COVID-19. However, the recovery from COVID-19 for Council’s tourism activities year to date has been better than anticipated, with revenue $3.6m higher than budget.

Revenue from Financial and Development contributions is higher than budget by $500k and interest earned is above budget by $300k.

The favourable variances are offset by increased depreciation expense of $1.6m and higher than forecast other operating expenditure.

Further detail on the financial variances for the quarter ended 31 December 2020 is contained in the report attached.

 

Social & Policy

N/A

Risk

N/A

1.6   Development of Preferred Option

Receive the quarterly report for the six months ended 31 December 2020.

 

1.7   Attachments

a     Quarterly report for the six months ended 31 December 2020 (Under Separate Cover)   


Prosperous Napier Committee - 18 March 2021 - Open Agenda

PUBLIC EXCLUDED ITEMS

 

That the public be excluded from the following parts of the proceedings of this meeting, namely:

AGENDA ITEMS

1.         Hawke's Bay Airport Ltd - Quarterly Report

2.         Financial/Development Contributions Policy Recommendations

 

The general subject of each matter to be considered while the public was excluded, the reasons for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution were as follows:

General subject of each matter to be considered.

 

Reason for passing this resolution in relation to each matter.

 

Ground(s) under section 48(1) to the passing of this resolution.

 

1.  Hawke's Bay Airport Ltd - Quarterly Report

7(2)(b)(ii) Protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information

7(2)(j) Prevent the disclosure or use of official information for improper gain or improper advantage

48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7  (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.

2.  Financial/Development Contributions Policy Recommendations

7(2)(b)(ii) Protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information

7(2)(f)(ii) Maintain the effective conduct of public affairs through the protection of such members, officers, employees and persons from improper pressure or harassment

48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7  (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.

 


Prosperous Napier Committee - 18 March 2021 - Open Agenda

 

 

Prosperous Napier Committee

Open Minutes

 

Meeting Date:

Thursday 5 November 2020

Time:

10.37am-10.48am

Venue

Council Chambers
Hawke's Bay Regional Council
159 Dalton Street
Napier

 

 

Present

Mayor Wise, Councillor Taylor (In the Chair), Deputy Mayor Brosnan, Councillors Boag, Browne, Chrystal, Crown, Mawson, McGrath, Price, Simpson, Tapine and Wright

In Attendance

Interim Chief Executive, Director Infrastructure Services, Director City Strategy, Manager Business & Tourism, Manager Property, Community Funding Advisor

Administration

Governance Team

 

 

Apologies

Nil

Conflicts of interest

Nil

Public forum 

Nil

Announcements by the Mayor

Nil

Announcements by the Chairperson

The Chair acknowledged the update on performance of Council facilities made by the Manager Business and Tourism at the Napier People and Places Committee meeting.

Announcements by the management

Nil

Confirmation of minutes

Councillors McGrath / Price

That the Minutes of the meeting held on 24 September 2020 were taken as a true and accurate record of the meeting.

 

Carried

 

 

 

Agenda Items

 

1.    Lease of Reserve - Napier City Rovers Association Football Club Inc. - Park Island

Type of Report:

Contractual

Legal Reference:

Reserves Act 1977

Document ID:

964468

Reporting Officer/s & Unit:

Bryan Faulknor, Manager Property

Debra Stewart, Team Leader Parks, Reserves, Sportsgrounds

 

1.1   Purpose of Report

To seek Council’s approval to enter into a new ground lease with Napier City Rovers Association Football Club Inc. for the area of land occupied by the organisations clubrooms, changing rooms and grandstand.

 

At the Meeting

The Manager Property spoke to the report, providing a brief overview and noting that the playing field will remain under Napier City Council’s control in terms of bookings.

In response to questions from Councillors, the following points were clarified:

·         The view in the past has been that Napier City Rovers Association Football Club Inc. (Napier City Rovers) appeared to have exclusive use of the field, however this is not the case. Use of the field is at Council’s discretion.

·         This is considered to be the premier field for football/soccer in Napier and this sport is therefore given preference. It was noted that the ground is also a recreation reserve.

·         Maintenance of the playing field has always been Council’s responsibility. Users pay through Council’s Fees and Charges Schedule for use of the grounds.

·         The club room hireage is between Napier City Rovers and other users.

·         Other users can have access to the grandstand and public toilets.

·         The current lease has been rolling over on a month by month basis for around two years.

·         In general, with the exception of the hockey turf and bowling greens, other sporting codes in Napier also rent the grounds they play on. The sporting groups usually own their club rooms with a ground lease from Council.

 

 

 

 

Committee's recommendation

Councillors Simpson / Crown

The Prosperous Napier Committee:

Resolve:

i.      That pursuant to Section 54(1)(b) of the Reserves Act 1977, to grant a lease to Napier City Rovers Association Football Club Inc. for an area of land at Park Island Reserve occupied by the Club’s clubhouse, changing rooms and grandstand.

ii.     That the term of the lease be for a period of 15 years, with one right of renewal.

 

Carried

   

 PUBLIC EXCLUDED ITEMS

 

Councillors Mawson / Tapine

That the public be excluded from the following parts of the proceedings of this meeting, namely:

1.         Land acquisition & Road Stopping - McLeod Road

Carried

 

The general subject of each matter to be considered while the public was excluded, the reasons for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution were as follows:

General subject of each matter to be considered.

Reason for passing this resolution in relation to each matter.

Ground(s) under section 48(1) to the passing of this resolution.

1.  Land acquisition & Road Stopping - McLeod Road

7(2)(i) Enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7  (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.

 

The meeting moved into committee at 10.48am.

 

 

Approved and adopted as a true and accurate record of the meeting.

 

 

Chairperson .............................................................................................................................

 

 

Date of approval ......................................................................................................................