Ordinary Meeting of Council - 08 April 2021 - Open Agenda

 

 

Ordinary Meeting of Council

Supplementary Agenda – Item 6

 

Meeting Date:

Thursday 8 April 2021

Time:

1.00pm

Venue:

Council Chambers
Hawke's Bay Regional Council
159 Dalton Street
Napier

 

 

Council Members

Mayor Wise, Deputy Mayor Brosnan, Councillors Boag, Browne, Chrystal, Crown, Mawson, McGrath, Price, Simpson, Tapine, Taylor, Wright

Officer Responsible

Chief Executive

Administrator

Governance Team

 

Next Council Meeting

Thursday 22 April 2021

 

ORDER OF BUSINESS

Agenda items

6      Adoption of the Long Term Plan 2021-31 Consultation Document.................................. 3

 


Ordinary Meeting of Council - 08 April 2021 - Open Agenda                                                                                                                    Item 6

Agenda Items

 

6.    Adoption of the Long Term Plan 2021-31 Consultation Document

Type of Report:

Legal and Operational

Legal Reference:

Local Government Act 2002

Document ID:

1302789

Reporting Officer/s & Unit:

Adele Henderson, Director Corporate Services

 

6.1    Purpose of Report

This report recommends that Council adopt the Consultation Document for Napier City Council’s Long Term Plan 2021-31, along with certain supporting documents required to be adopted by the Local Government Act 2002.

 

Officer’s Recommendation

That Council:

a.  Adopt the following documents as supporting information for consultation on Napier City Council’s Long Term Plan 2021-31:

1.     Vision, Community Outcomes and Strategic Goals

2.     Significant Forecasting Assumptions

3.     Activity Group Statements (including Funding Impact Statement for each Group)

4.     Infrastructure Strategy

5.     Financial Strategy

6.     Significance and Engagement Policy

7.     Council Funding and Financial Policies:

·      Investment Policy

·      Rates Postponement Policy

1.     Capital Programme

2.     Prospective Financial Statements:

·      Statement of Accounting Policies

·      Prospective Statement of Financial Position

·      Prospective Statement of Cash Flows

·      Prospective Statement of Changes Net Assets/Equity

·      Prospective Statement of Comprehensive Revenue and Expense

·      Prospective Statement of Changes in Reserve Funds

3.     Funding Impact Statement (whole of Council)

4.     Financial Prudence Benchmark

5.     Statement about Council Controlled Organisations

6.     Schedule of Fees and Charges

b.  Adopt the Consultation Document for Napier City Council’s 2021-31 Long Term Plan for public consultation (final version containing the audit report from Audit New Zealand to be circulated at the meeting).

c.   Note that these policies and supporting documents are subject to minor corrections and any changes arising from the consultation and audit process.

d.  Note that several supporting documents have already been adopted as prior items, including:

·      Revenue and Financing Policy (draft adopted for consultation)

·      Liability Management Policy (adopted by Council on 25 March 2021)

·      Rates Remission Policy (draft adopted for consultation)

·      Policy on Remission and Postponement of Rates on Māori Freehold Land (reviewed version adopted)

·      Rating Policy (adopted for consultation)

·      Financial and Development Contributions Policy (adopted for consultation)

 

6.2    Background Summary

   Napier City Council is required to prepare a Long Term Plan (LTP) under section 93 of the Local Government Act 2002 (the LGA). The LTP sets out Council’s vision, direction, work plan and budgets for the next 10 years.

 

   To enable the preparation of the plan, Elected Members have attended facilitated workshops over the course of 2020/21 in order to set direction for the LTP. This direction was then confirmed through a formal Council meeting on 11 March 2021.

 

   The LGA requires Council to use a special consultative procedure to test its intentions with the community before adopting the final plan. This process involves Council adopting a Consultation Document which summarises proposed projects and services over the next 10 years. The Consultation Document also summarises Council’s Infrastructure and Financial Strategies. Consultation will be open for four weeks, during which anyone who is interested can submit their feedback on the plan to Council.

6.3    Supporting Documents

   Per section 93G of the LGA, Council is required to prepare and adopt the information that is providing the basis for preparation of the plan. These documents are provided in full (as attachments to this report under separate cover) for Council’s consideration and adoption.

6.4    LTP Consultation document

   The Consultation Document for this LTP review is included as an attachment to this report. Adoption of the Consultation Document will trigger the start of the formal LTP consultation period on 12 April 2021. The window for making a submission closes on 12 May 2020. The Consultation Document details the consultation events planned during this period to encourage the community to give feedback in a variety of different ways.

6.5    Financial and Development Contributions Policy Consultation

Napier City Council’s Financial and Development Contributions Policy will be undergoing separate but concurrent consultation with the LTP. Adoption of this draft policy for consultation is recommended in a separate report.

6.6    Revenue and Financing Policy Consultation

Napier City Council’s Financial and Development Contributions Policy will be undergoing separate but concurrent consultation with the LTP. Adoption of this draft policy for consultation is recommended in a separate report.

6.7    Issues

Note that the Consultation Document must legally contain a report from the Auditor General. This report was not available at the time the agenda was circulated, so a final version of the Consultation Document containing this report will be made available at the meeting. 

6.8    Significance and Engagement

Consultation on the LTP will be undertaken in accordance with section 83 of the LGA for a period of at least one month (12 April to 12 May 2021). Concurrent consultation will take place on the Development and Financial Contributions Policy and the Revenue and Financing Policy. Members of the community will be able to submit online, in writing or by video. After the feedback has been analysed, Council will have the opportunity to hear from submitters in person and deliberate on any changes necessary to the LTP.

6.9    Implications

Financial

Full financial information is available in the financial statements available as part of the Long Term Plan underlying information and within the Consultation document on specific consultation matters.

Social & Policy

Preparation of the Long Term Plan must meet the requirements of the Local Government Act 2002 and adhere to Council’s own Significance and Engagement Policy.

Risk

Under section 93(3) of the LGA, Council is required to adopt its Long Term Plan before 1 July 2021. The recommendation to adopt the Consultation Document at this meeting means that sufficient public consultation can be undertaken before the final LTP is adopted in June. Delaying the adopting of the Consultation Document until after this meeting may risk that adoption of the final LTP cannot take place until after the statutory deadline.

6.10  Options

The options available to Council are as follows:

a.     Adopt the Consultation Document for Long Term Plan 2021-31

b.     Direct changes to be made to the Consultation Document, to be adopted as soon as practicable in order to meet the legislative deadline of 30 June 2021.

6.11  Development of Preferred Option

N/A

 

6.12 Attachments

a     Vision, Community Outcomes and Strategic Goals (Supporting Document)

b     Significant Forecasting Assumptions (Supporting Document)

c     Activity Group Statements (Supporting Document)

d     Infrastructure Strategy (Supporting Document)

e     Financial Strategy (Supporting Document)

f     Significance and Engagement Policy (Supporting Document)

g     Council Funding and Financial Policies (Supporting Document)

h     Capital Programme (Supporting Document)

i       Prospective Financial Statements, including Financial Impact Statement and Prudence Benchmark (Supporting Document)

j      Statement about Council Controlled Organisations (Supporting Document)

k     Schedule of Fees and Charges

l      Long Term Plan 2021-31 Consultation Document   


Ordinary Meeting of Council - 8 April 2021 - Attachments

 

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Ordinary Meeting of Council - 8 April 2021 - Attachments

 

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Ordinary Meeting of Council - 8 April 2021 - Attachments

 

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