Minutes of Ordinary Meeting of Council - Thursday, 9 December 2021

Ordinary Meeting of Council - 09 December 2021 - Open Minutes

Agenda Items

1. Hawke's Bay Museum Research and Archive Centre - Preliminary Design and Project Update

Type of Report:	Operational and Procedural
Legal Reference:	N/A
Document ID:	1396577
Reporting Officer/s & Unit:	Antoinette Campbell, Director Community Services

1.1 Purpose of Report

The purpose of this report is to seek approval and endorsement from Council on the design process and outcomes being generated for the new Museum Research and Archives Centre (HBMRAC) facility at 307 Queen Street East, Hastings.

The design process is sufficiently progressed to give both Hastings District and Napier City Councils an update on progress and seek their approvals to continue through the design phases. The Preliminary Design phase has been completed and the design teams are now working through the developed design phase.

This report seeks Council’s approval of the preliminary design and to give delegation to the Joint Working Group to continue to progress through to the developed and detailed design phases, subject to approvals at each design gateway.

At the meeting

The Director Community Services, Ms Campbell provided a brief background summary of the project to date. Architects David Wright and Casey Anderson of RTA Studios displayed a powerpoint presentation (Doc Id 1409924) of the site and preliminary design for the proposed Hawke’s Bay Research and Archive Centre.

The concept of the dark design aligned from the traditional Waka Huia “treasure box” which traditionally was used by Māori to hold precious adornments such as Hei tiki (pendants) and Huia feathers.

In response to questions the following points were noted:

· The lighthouse would be part-exhibition space, part-work space where the MTG team would work and the community and visitors could view the collection.

· The darkhouse would be a secure, temperature and humidity-controlled storage component with a focus on protection and preservation of the taonga.

· The initial designs were being presented to both Napier and Hastings District Councils on the same day.

· Napier City Council and Hastings District Council would share guardianship of the new facility and have both committed $3.325m each to the project.

· An additional $5.47m of external funding was also sourced from New Zealand Lotteries Commission in June.

· An application for funding has been submitted via the Hastings District Council to the Ministry of Cultural and Heritage Fund.

· The project would not proceed past the design stage if all funding has not been secured.

· The project was about more than just storage for the collection.

· It was confirmed that there is sufficient capacity within the storage area shown in the current preliminary design layouts for the existing storage and future growth for the next 20 years.

· MTG staff have been involved in the dimensions required for storage of items.

· The Joint Working Group are looking at governance and management arrangements and will develop with storage options. Changing the location from Ahuriri to Hastings it is likely that the resource that delivers the service will be transferred to the new facility to provide accessibility.

· Additional resource required for future operating costs would be determined on how the governance and operation model develops. It was not envisioned that service levels would increase but that access can be improved.

· In regard to cultural aspect of the project engagement is still developing for appropriate leadership to oversee on a cultural level.

· It was difficult to plan spatial facilities for Covid environment and the team have adapted to work under situations where required to have spatial distancing.

· Work on the new site was scheduled to begin mid-2022, and the facility set to be opened by mid-2023.

Council resolution

Councillors Crown / Chrystal

That Council:

a. Approve the preliminary design for the Hawke’s Bay Museum Research and Archives Centre (Doc Id 1409924)

b. Approve that the Joint Working Group be delegated to approve the developed design and detailed design phases

c. Endorse that the above resolutions are subject to Hastings District Council approving the Preliminary Design and delegation to the Joint Working Group as detailed in (b) above.

Carried

Attachments

1 Powerpoint presentation RTA Studios (Doc Id 1409924)

With the agreement of the meeting Item 2 was taken out of order and would be addressed when the presenters were in attendance.

3. Quarterly report for the three months ended 30 September 2021

Type of Report:	Legal and Operational
Legal Reference:	Local Government Act 2002
Document ID:	1379507
Reporting Officer/s & Unit:	Caroline Thomson, Chief Financial Officer

3.1 Purpose of Report

To consider the Quarterly Report for the three months ended 30 September 2021.

At the meeting

The Chief Financial Officer, Ms Thomson spoke to the report advising that the year to date deficit of $1.2m is $130,000 favourable to the year to date budget.

Revenue for parking and the business and tourism activities is lower than budget for the quarter due to the impact of Covid-19 lockdown in August and the ongoing impacts from Covid restrictions.

These activities are working hard to reduce costs to offset lost revenue due to the potential ongoing impact of Covid for the remainder of the financial year

The reduction in revenue from these activities has been offset by favourable variances for employee costs and other expenditure.

Note that the budgets to be carried forward from 20/21 into 21/22 are not included in the revised budget columns for this quarterly report. Council are currently finalizing the carry forward requests as part of the overall Annual Plan process and these will be brought back to Council for approval at the meeting on 21 December.

The Activity Group Financial Summary on page 11 of the report contains a formatting error which has been corrected. This relates to the column named year end revised budget where the year to date revised budget has been copied over the year end revised budget column.

In response to questions the following points were noted:

· The forecasting variance of $10.581m in the subsidies and grants revenue relates to the Department of Internal Affairs Three Waters Reform funding.

ACTION: The Chief Executive to report back on why Te Waka Rangapū is housed under Democracy and Governance and not a separate Business Unit. Noting that when consulted through the Long Term Plan, Te Waka Rangapū was grouped under the Democracy and Governance activity as many of their budget items come from other projects eg. Three Waters Reform.

Council resolution

Councillors Taylor / Crown

That Council:

a. Receive the Quarterly Report for the three months ended 30 September 2021 (Doc Id 1413420).

b. Note the carry forwards are yet to be approved by Council.

Carried

Attachments

1 Amended Page 11 for Quarterly Report - 30 September 2021 (Doc Id 1413418)

4. Rating Outturn 2020/21

Type of Report:	Legal and Operational
Legal Reference:	Local Government Act 2002
Document ID:	1379508
Reporting Officer/s & Unit:	Caroline Thomson, Chief Financial Officer

4.1 Purpose of Report

To report on the Rating Account to 30 June 2021, and approve allocations from the Rating Surplus.

At the meeting

The Chief Financial Officer, Ms Thomson was pleased to report a rating surplus for the 20/21 financial year of $2,084,851. Ms Thomson sought approval for rating surplus of $500,000 for the War Memorial Project and $250,000 to improve internal systems and processes for the project management framework with the remaining balance to be held as a contingency for any Covid related funding impacts and/or flooding costs not covered by insurance.

In response to questions the following points were noted:

· Impacts of Covid had not been budgeted for in this financial year and had created a loss of approximately $1m and therefore the recommendation was to hold some of the rate surplus as a contingency.

· During the Long Term Plan there had been a strong message to improve deliverability of capital projects and a need to ensure project design and programme delivery was more transparent to Council and the public.

· Work was being undertaken with the Finance Team to improve programme reporting on financials and looking at procurement options.

· It was noted that $1.5m had been budgeted for the War Memorial Centre project and as the design concept has progressed the budget had not changed. The Project Manager has indicated that the current budget would be insufficient and requested an additional $500,000 be allocated from the rating surplus.

· The intention was to integrate Council’s financial system into the reporting tool “Cycle” and this would requires a lot of background work and ultimately creat operational efficiencies.

· If the funds from the rating surplus were not utilised by the end of the financial year they would be at the discretion of Council.

· The rating surplus was finalised later than previous years due to the delay in finalising the audit of Council’s annual accounts. There was currently a significant shortage of auditors and this has precluded the ability to workshop and discuss with Councillors the surplus allocation.

Council resolution

Mayor Wise / Councillor Simpson

That Council:

a. Note the 2020/21 rating surplus of $2,084,851 for 20/21.

b. Approve $500,000 from the rating surplus from 2020/21 to be allocated to the War Memorial Project.

c. Approve $250,000 from the rating surplus from 2020/21 to be allocated to improve systems and processes associated with the increased delivery requirements of the capital programme.

d. Approve $1,334,851 from the rating surplus from 2020/21 to be transferred to Chief Executive Contingency 2021/22 to provide for unfunded Covid impacts and/or outstanding flood related projects not covered by insurance or renewals.

Carried

5. Amendments to the 2021 and 2022 Council/Committee Meeting Schedule

Type of Report:	Procedural
Legal Reference:	Local Government Act 2002
Document ID:	1396639
Reporting Officer/s & Unit:	Helen Barbier, Team Leader Governance

5.1 Purpose of Report

The purpose of this report is to consider amendments to the schedule of Council and Committee meetings for the 2021 Meetings Calendar, which was originally adopted by Council on 22 October 2020, and for the 2022 Meetings Calendar which was adopted on 28 October 2021.

It is proposed that the meeting schedule be amended as follows:

· Move the Tender Hearing on 14 December 2021 to 11.30am (from 2pm) to allow for a workshop in the afternoon.

· Schedule a Council meeting on 21 December 2021 at 10.00am for the adoption of the Annual Report and consideration of the bylaw consultation report, along with any additional items.

· Schedule a Council meeting on 31 March 2022 for the adoption of the Annual Plan consultation document, along with any additional items.

At the meeting

It was noted that the Hearings Committee (for the consideration of Tenders) meeting scheduled for 14 December 2021 had now been cancelled.

Council resolution

Councillors Taylor / Price

That Council:

a. Receive the report “Amendment to the 2021 and 2022 Council/Committee Meeting Schedule”.

b. Adopt the following amendments to the schedule of meetings for 2021 and 2022 as below:

Council	New meeting	21 December 2021 – 10.00am
Council	New meeting	31 March 2022 – 9.00am

Carried

6. Meeting Summary - Clifton to Tangoio Coastal Hazards Strategy Joint Committee

Type of Report:	Operational
Legal Reference:	Local Government Official Information and Meetings Act 1987
Document ID:	1397438
Reporting Officer/s & Unit:	Helen Barbier, Team Leader Governance

6.1 Purpose of Report

To provide Council with the notes summarising the Clifton to Tangoio Coastal Hazards Strategy Joint Committee meeting held on 24 September 2021 (Doc Id 1397403).

At the meeting

It was noted that a workshop for Councillors would be held in 2022 in regard to the Memorandum of Transition that would set out the processes and procedures for the new roles proposed for each Council.

Council resolution

Dep. Mayor Brosnan / Councillor Price

That Council:

a. Receive the summary notes from the Clifton to Tangoio Coastal Hazards Strategy Joint Committee meeting held on 24 September 2021.

Carried

7. Amended Terms of Reference - Napier Hastings Smokefree Policy Review Joint Working Group

Type of Report:	Procedural
Legal Reference:	N/A
Document ID:	1402165
Reporting Officer/s & Unit:	Michele Grigg, Senior Advisor Policy

7.1 Purpose of Report

The purpose of this report is to obtain a decision from Council endorsing the revised Terms of Reference for the Napier Hastings Smokefree Policy Review Joint Working Group (‘the Working Group’) and a revised name for the Working Group.

This request arises from the Working Group’s first meeting held on 8 November 2021 when the draft Terms of Reference were reviewed.

At the meeting

It was noted minor amendments to the Terms of References were requested and that Councillor Boag and Tom Little (Youth Council Representative) had been appointed as Chair and Deputy Chair respectively of the Joint Smokefree and Vapefree Working Group.

Council resolution

Dep. Mayor Brosnan / Councillor Boag

That Council:

a. Endorse the amended Terms of Reference for the Napier Hastings Smokefree Policy Review Joint Working Group.

Carried

With the agreement of the meeting Item 2 was then addressed

2. Stage 2 Review of Investment in Business Support in Hawke's Bay

Type of Report:	Legal and Operational
Legal Reference:	Local Government Act 2002
Document ID:	1401300
Reporting Officer/s & Unit:	Adele Henderson, Director Corporate Services Bill Roberts, Economic Development Manager Richard Munneke, Director City Strategy

2.1 Purpose of Report

This report presents the findings and recommendations of the Stage 2 Review of Investment in Business & Industry Support across the Hawke’s Bay Region undertaken by Gus Charteris Consulting for the five Hawke’s Bay councils.

This report also presents subsequent joint recommendations by the five councils with respect to the preferred option, structure and funding.

A briefing on the draft report was provided to Council in a workshop on 13 October 2021 and options further discussed on 4 November 2021.

At the meeting

Ms Tully advised that the five Councils over the last 18 months had commissioned both a Stage 1 and 2 review of ratepayer investment in business and industry support. Both reviews had concluded a clear case for change and increased investment for Hawke’s Bay to meet its needs and potential. Throughout the process Hawke’s Bay iwi and hapu had been involved with Councils via Te Kāhui Ōhanga o Takitimu and business had indicated widespread support for the recommendations.

Council had been briefed on draft recommendations via workshops held on 13 October and 4 November 2021 and Ms Tully advised that the report be taken as read.

It was noted that the recommendations were subject to all five Councils agreeing. To date the Hawke’s Bay Regional Council, Wairoa District and Central Hawke’s Bay District Council had all committed to the investment and signed off on the recommendations. Wairoa and Central Hawke’s Bay District Council had included an additional resolution to have active involvement or participation in the next phase with regards to establishment and transition over the next six months.

In response to questions the following points were noted:

· It was proposed to have a tripatheid relationship for co-governance which would provide a strong foundation for the entity.

· Regional economic entity focussing on bigger issues that smaller businesses cannot do themselves.

· Funding would be provided directly to Māori so they can decide where the money is best directed. The $100,000 in the budget could go to Small-Medium Enterprise (SME) support for Māori businesses as gaps had been identified on how mainstream services were supplying activities to Māori.

· A Contract for Service with the Regional Economic Development Agency and a contract with the holders of the money for Māori Economic Development would ensure the money and outcomes are being achieved.

· The next part of the establishment phase is to develop a robust output and framework and what activities want to pursue and outcomes.

· Project transition plan being developed over next six months and aiming for launch of new financial year 1 July 2022.

· Hawke’s Bay Regional Council had approved the recommendations and it was acknowledged that economic development was not a core part of their business, however it would have been more difficult to work without their support.

Council resolution

Mayor Wise / Councillor Crown

That Council:

a. Receives and considers the report titled Stage 2 Review of Local Government Investment in Business & Industry Support across the Hawke's Bay Region dated 9 December 2021, and accompanying Gus Charteris Consulting report dated November 2021.

b. Agrees that the decisions to be made are not significant under the criteria contained in Council’s adopted Significance and Engagement Policy, and that Council can exercise its discretion and make decisions on this issue without conferring directly with the community or persons likely to have an interest in the decision.

c. Supports the Stage 2 Review recommendations for priority activities/services and the focus for ratepayer investment in business and industry support.

d. Agrees to accommodate Council’s funding contribution for the new entity from a combination of additional rates and existing operational budget reallocation.

e. Notes that formal decisions of Council would be subject to the other four councils’ joint support and endorsement.

f. Have active participation in the transitioning process, the development of governance arrangements and the outcomes framework to ensure benefit for the Ahuriri community.

Carried

8. Lilliput Model Railway

Type of Report:	Operational
Legal Reference:	N/A
Document ID:	1404694
Reporting Officer/s & Unit:	Bryan Faulknor, Manager Property

8.1 Purpose of Report

To seek Council’s approval to Loan the Lilliput Model Railway to the New Zealand Timber Museum, Putararu.

At the meeting

The Manager Property, Mr Faulknor advised that the model railway would be operated and maintained under a loan agreement and if in the future a suitable location in Napier could be found it could be returned. The loan agreement is initially for a three year period and then reviewed.

Council resolution

Councillors Chrystal / Price

That Council:

a. Resolve to approve that the Lilliput Model Railway be loaned to the New Zealand Timber Museum Trust and placed on display at their Museum in Putaruru.

b. Resolve that the Chief Executive be authorised to negotiate and sign a suitable Loan Agreement

Carried

9. Pressure Sewer Adoption

Type of Report:	Operational
Legal Reference:	N/A
Document ID:	1405714
Reporting Officer/s & Unit:	Gary Schofield, Team Leader, 3 Waters Strategic Planning

9.1 Purpose of Report

The purpose of this report is to seek a decision from Council for Napier City Council (NCC) to adopt pressure sewer systems as an option for wastewater reticulation. If approved, Officers will investigate and determine specific Council policy and financial mechanisms, with regard to the provision and adoption of pressure sewer systems. Options and preferred policy and financial mechanisms will be reported back to Council in the future for agreement.

At the meeting

The Team Leader, 3 Waters Strategic Planning, Mr Schofield advised that this report formalised the Councillor Workshop held on 9 November 2021. Lower pressure sewer have an advantage of lower capital cost, lower construction risk and provide greater flexibility in urban design.

In response to questions the following points were noted:

· Suitability of sites would be ascertained on a case by case basis, however lower lying areas of Napier would see an advantage in using the lower pressure sewer systems.

· Consent notice could be included on the property title or part of the consent, to ensure new property owners are aware of the type of sewer on the property.

· In regard to water discharge to the streets during heavy rainfall it is expected that other pressure sewer systems would reduce the number of wastewater overflows in the networks or have less opportunity for stromwater to enter the system. There would be a sealed type network downstream on individual properties and depending on the pump stations flow rates could monitor and identify households that may be connected into the wastewater.

Council resolution

Councillors Price / Simpson

That Council:

a. Receive this report “Pressure Sewer Adoption Paper, December 2021”.

b. Resolve that pressure sewer systems be adopted as an option for reticulating wastewater within the Napier local government boundaries,

c. Note that Council Officers will investigate and determine the preferred ownership policy for pressure sewer, determine relevant financial mechanisms and procedures for the provision of and future operation and maintenance costs of pressure sewer, and report back to Council for agreement of these items.

Carried

The meeting adjourned at 12.00

and reconvened at 12.17pm.

REPORTS / RECOMMENDATIONS FROM THE STANDING COMMITTEES

Note: The Ngā Mānukanuka o te Iwi hui, scheduled 26 November 2021, was cancelled

due to lack of quorum.

Reports from Napier People and Places Committee held 4 November 2021

1. Community Grants and Funding Review

Type of Report:	Information
Legal Reference:	N/A
Document ID:	1373601
Reporting Officer/s & Unit:	Matt Adamson, Senior Advisor Policy

.1 Purpose of Report

To provide information on the review of Napier City Council’s community grants and funding programme.

At the meeting

There was no discussion on this item.

Council resolution

Councillors Boag / Mawson

That Council:

a. Note the framework and criteria to be used in the review

b. Note that Councillors Boag and Wright are part of the review working group

c. Note that a range of community stakeholders will be engaged during this review.

Carried

2. Safer Napier's Reaccreditation Application

Type of Report:	Information
Legal Reference:	N/A
Document ID:	1388097
Reporting Officer/s & Unit:	Michele Grigg, Senior Advisor Policy

2.1 Purpose of Report

To provide an update on Safer Napier’s reaccreditation application.

At the meeting

The Senior Advisor Policy, Ms Grigg updated the meeting on the reaccreditation ceremony held on 1 December 2021 which confirmed reaccreditation for the next five years.

The application was reviewed by a team of six, including an international assessor based in Australia. The review team included representatives from the Safe Communities Foundation New Zealand, Te Hiringa Hauora (Health Promotion Agency), and other long-standing Aotearoa New Zealand Safe Communities.

Positive feedback was received Nationally and Internationally that Napier was one of the stronger communities in New Zealand.

Council resolution

Councillors Boag / Mawson

That Council:

a. Note the Safer Napier reaccreditation application, which was submitted on 1 October 2021.

b. Note the outcome of the Safer Napier reaccreditation application will be confirmed on 1 December 2021.

Carried

Reports from Sustainable Napier Committee held 11 November 2021

1. Bledisloe Park - Hawke's Bay Indoor Bowls

Type of Report:	Procedural
Legal Reference:	Reserves Act 1977
Document ID:	1357922
Reporting Officer/s & Unit:	Jason Tickner, Team Leader Parks Reserves and Sportsgrounds

1.1 Purpose of Report

To seek approval in principle for the Hawke’s Bay Indoor Bowls Association to locate at Bledisloe Park subject to detailed feasibility including consideration of colocation with other similar recreational activities.

At the meeting

There was no discussion on this item.

Council resolution

Councillors Price / Crown

That Council:

a) Approve in principle that Hawke’s Bay Indoor Bowls to locate at Bledisloe Park. This approval is given subject to the Hawke’s Bay Indoor Bowls in conjunction with Council Officers working through stakeholder engagement, detailed design, and confirming the club has sufficient funds to meet the full cost of the development.

b) That the final proposal be reported back to Council for approval prior to any Resource Management Act 1991 and Reserves Act 1977 processes being progressed.

Carrie

2. Napier Environmental Enhancement Fund Proposal

Type of Report:	Operational
Legal Reference:	N/A
Document ID:	1391716
Reporting Officer/s & Unit:	Cameron Burton, Manager Environmental Solutions

2.1 Purpose of Report

This report provides information on a proposed Environmental Enhancement Fund to receive and redistribute money from:

· Reparations from enforcement action under the Stormwater, Trade Waste and Wastewater and Solid Waste Bylaws;

· money applied for from the Ministry for the Environment (MfE), and;

· bequests or the like.

It is proposed the money would be used to provide a fund for research, remediation, planting, and biodiversity enhancement, or for use by community groups to increase connectivity and identity to Napier’s environment.

At the meeting

If approved Council officers would progress the decision on the establishment of a Napier Environmental Enhancement Fund.

Council resolution

Councillors Price / Crown

That Council:

a. Approve

i. The creation of a Napier Environmental Enhancement Fund to receive money awarded to NCC as the result of reparation, applications to Government bodies or bequests or the like, which will be reviewed and reported on annually.

ii. The use of the money in the Napier Environmental Enhancement Fund for research, remediation, planting, and biodiversity enhancement, or for use by community groups to increase connectivity and identity to Napier’s environment.

Carried

3. Report on Napier Water Supply Status End of Q1 2021-2022

Type of Report:	Operational
Legal Reference:	N/A
Document ID:	1392321
Reporting Officer/s & Unit:	Anze Lencek, Water Quality Lead

3.1 Purpose of Report

To inform the Council on:

- the status of Napier Water Supply (NAP001) at the end of first quarter (Q1) of 2021-2022 compliance year

- the Annual Compliance Napier Drinking-water Supply report by Drinking Water Assessor, for the 2020/2021 compliance year

At the meeting

There was no discussion on this item.

Council resolution

Councillors Price / Crown

That Council:

a. Recommend Council endorse the:

i. Report on Napier Water Supply Status end of Q1 2021-2022.

ii. Annual Compliance Napier Drinking-water Supply report for the 2020/2021 compliance year.

Carried

4. Pettigrew Green Arena development: Reclassification of Reserve

Type of Report:	Operational and Procedural
Legal Reference:	Reserves Act 1977
Document ID:	1392538
Reporting Officer/s & Unit:	Glenn Lucas, Manager Sport & Recreation

4.1 Purpose of Report

For Council to resolve to initiate the Reserves Act process to reclassify part of Riverside Park in Taradale. This is to enable the Regional Sports and Events Centre (RISEC) Trust to expand the Pettigrew Green Arena (PGA) onto this area of the park.

At the meeting

There was no discussion on this item.

Council resolution

Councillors Price / Crown

That Council:

a. Resolve to approve in principle to reclassify, in accordance with Section 24 of the Reserves Act 1977, approximately 8052m² of Riverside Park, being Part Lot 1 DP 6891 and Part Lot 2 DP 6891 and held in CTs Y3/393, 198/4 and V2/616, from Recreation Reserve to Local Purpose (Community Buildings) Reserve to accommodate the extension of the Pettigrew Green Arena.

b. Note that the proposal to reclassify is required to be publically notified and that after the notification period the matter will be brought back to Council for final consideration

Carried

5. Pettigrew Green Arena extension: agreements for council approval

Type of Report:	Legal and Operational
Legal Reference:	Reserves Act 1977
Document ID:	1397968
Reporting Officer/s & Unit:	Glenn Lucas, Manager Sport & Recreation

5.1 Purpose of Report

The purpose of this report is to seek Council approval for the Chief Executive to sign three separate agreements on behalf of Napier City Council around land ownership and usage for the Pettigrew Green Arena site.

At the meeting

There was no discussion on this item.

Council resolution

Councillors Price / Crown

That Council:

a. Approve the acquisition of a parcel of land by way of transfer from the Eastern Institute of Technology at no further consideration of compensation. This land is part of the land contained in records of title HBW 4/632 and HBW 4/631 and shown shaded in red in the scheme plan attached to the Agreement to Acquire Land.

b. Pursuant to Section 48 of the Reserves Act 1977, to approve the granting to the Eastern Institute of Technology and Her Majesty the Queen a right of way easement over that part of the Council Land coloured (blue and red) on the Plan (“Easement Area B”) and a parking easement over that part of the Council Land coloured beige on the Plan (“Easement Area C”) attached to the Agreement to Grant Easement. The subject land is part of the land contained in record of Title 554016 and Record of Title HBY3/393.

c. Acknowledge that in granting the above easement Council is exercising its delegated authority from the Minister of Conservation.

d. Note that the granting of the above easement is conditional on the Eastern Institute of Technology granting a parking easement over that part of its land shaded orange in the plan attached to the Agreement to Grant Easement.

e. Approve the granting of a Temporary Carpark Licence by the Eastern Institute of Technology to the Regional Indoor Sports and Events Centre Trust for the purposes of constructing and using a carpark on the Institute land.

f. Note that the approvals above are conditional on the execution of all agreements.

g. Delegate authority to the Chief Executive to sign the agreements on behalf of Napier City Council.

Carried

6. Capital Programme Delivery

Type of Report:	Information
Legal Reference:	N/A
Document ID:	1394417
Reporting Officer/s & Unit:	Jon Kingsford, Director Programme Delivery

1.1 Purpose of Report

To provide Council with information on the 2021 Long Term Plan Capital Programme and initiatives underway to improve Capital Programme Delivery.

At the meeting

There was no discussion on this item.

Council resolution

Councillors Price / Crown

That Council:

a. Receive the Capital Programme Delivery report.

Carried

7. Easement over a Reserve - Taradale Park

Type of Report:	Legal
Legal Reference:	Reserves Act 1977
Document ID:	1380210
Reporting Officer/s & Unit:	Bryan Faulknor, Manager Property Jenny Martin, Property and Facilities Officer

7.1 Purpose of Report

To seek Council’s consent, pursuant to Section 48(1) of the Reserves Act 1977 and acting under delegated authority from the Minister of Conservation, for an easement (right to drain sewerage) over Taradale Park for the properties at 13 and 13A Church Road, Taradale.

At the meeting

There was no discussion on this item.

Council resolution

Councillors Price / Crown

That Council:

a. Consent, pursuant to Section 48(1) of the Reserves Act 1977 and acting under delegated authority from the Minister of Conservation, to an easement (right to drain sewerage) over Taradale Park for the properties at 13 and 13A Church Road, Taradale. The legal description of the Reserve Land is Lot 1 DP 25696, Record of Title HB V4/1026. The legal description of the benefitted land is Lot 1 DP 562507, Record of Title 927770 and Lot 2 DP 562507 Record of Title 917771.

Carried

8. Lease of Reserve - Coffee Caravan (Silver Bullet)

Type of Report:	Operational
Legal Reference:	Reserves Act 1977
Document ID:	1383144
Reporting Officer/s & Unit:	Bryan Faulknor, Manager Property Jenny Martin, Property and Facilities Officer

8.1 Purpose of Report

To obtain approval to grant the Coffee Caravan (Silver Bullet) a lease by the Junior Bike Track in the mid to southern end of the Marine Parade Foreshore Reserve for a 3-year term plus a right of renewal of 2-years.

At the meeting

There was no discussion on this item.

Council resolution

Councillors Price / Crown

That Council:

a. Agrees to grant a new lease, under Section 54(1)(d) of the Reserves Act 1977, for the Coffee Caravan (Silver Bullet) to continue to occupy the mid to southern end of the Marine Parade Foreshore Reserve for a 3-year term plus a right of renewal of 2-years.

Carried

9. Lease of Reserve - Taradale Bridge Club

Type of Report:	Legal and Operational
Legal Reference:	Reserves Act 1977
Document ID:	1393967
Reporting Officer/s & Unit:	Bryan Faulknor, Manager Property

9.1 Purpose of Report

To seek Council’s approval to grant a ground lease pursuant to Section 54 of the Reserves Act 1977 to the Taradale Bridge Club, for land at Park Island on which to construct their new Clubrooms.

At the Sustainable Napier Committee meeting held on Thursday, 11 November 2021 the following committee recommendation was ratified as a DECISION OF COUNCIL.

Councillors McGrath / Crown

a. Resolve to approve the granting of a ground lease , pursuant to Section 54 of the Reserves Act 1977, to the Taradale Bridge Club (Incorporated) for land at Park Island Reserve on which to construct clubrooms.

b. Note that pursuant to Section 54 of the Reserves Act, the proposed lease is required to be publically notified and should any objections or submissions be received then the matter will be required to be brought back to Council. Should no submissions or objections be received then the above resolution approving the lease stands.

c. Resolve that the term of the proposed lease be for 15-years plus one right of renewal of 15-years.

d. Note that in granting any lease Council is merely acting in its capacity as a lessor and as owner of the land. Any such approval shall not imply the consent of Council as a regulatory authority and thus the proposed building is subject to the club obtaining all required regulatory consents.

Carried

Reports from Future Napier Committee held 11 November 2021

1. Resource Consent Activity Update

Type of Report:	Information
Legal Reference:	Resource Management Act 1991
Document ID:	1278535
Reporting Officer/s & Unit:	Luke Johnson, Team Leader Planning and Compliance

1.1 Purpose of Report

This report provides an update on recent resource consenting activity. The report is provided for information purposes only, so that there is visibility of major projects and an opportunity for elected members to understand the process.

Applications are assessed by delegation through the Resource Management Act (RMA); it is not intended to have application outcome discussions as part of this paper.

This report only contains information which is lodged with Council and is publicly available.

At the meeting

There was no discussion on this item.

Council resolution

Councillor Tapine / Dep. Mayor Brosnan

That Council:

a. Note the resource consent activity update for period 8 September 2021 to 20 October 2021.

Carried

2. Amendments to Parking Bylaw

Type of Report:	Legal and Operational
Legal Reference:	Local Government Act 2002
Document ID:	1383552
Reporting Officer/s & Unit:	Rachael Horton, Manager Regulatory Solutions

2.1 Purpose of Report

To recommend changes to the Parking Control Bylaw 2014 to support pay-by-plate payment technology.

At the meeting

There was no discussion on this item.

Council resolution

Councillor Tapine / Dep. Mayor Brosnan

That Council:

a. Adopts the Parking Control Bylaw as amended (Doc Id 1406447);

b. Resolves that all Ticket Metered Zones are now Metered Zones under the Bylaw;

b. Determines that the amended Parking Control Bylaw will be effective from the date Council adopts the Bylaw; and

c. Determines that the amendments do not give rise to any implications under the New Zealand Bill of Rights Act 1990 and the amended Parking Control Bylaw is the most appropriate way of addressing the implementation of pay-by-plate meters and is the most appropriate form of Bylaw.

Carried

Attachments

1 Updated Parking Bylaw (Doc Id 1406447)

3. Library and Civic Area Plan

Type of Report:	Procedural
Legal Reference:	Local Government Act 2002
Document ID:	1390617
Reporting Officer/s & Unit:	Fleur Lincoln, Strategic Planning Lead

3.1 Purpose of Report

The purpose of this report is to provide an update on the feedback received during the public consultation phase of the Draft Library and Civic Area Plan; to recommend that Council adopt the Library and Civic Area Plan; and to provide information on the next steps of this project.

At the meeting

There was no discussion on this item.

Council resolution

Councillor Tapine / Dep. Mayor Brosnan

That Council:

a. Receive the feedback on the Draft Library and Civic Area Plan

b. Adopt the Library and Civic Area Plan (Doc Id 1396319)

Carried

4. Update on Ahuriri Regional Park Project

Type of Report:	Information
Legal Reference:	N/A
Document ID:	1390869
Reporting Officer/s & Unit:	Fleur Lincoln, Strategic Planning Lead Richard Munneke, Director City Strategy

4.1 Purpose of Report

The purpose of this report is to update Council on progress made toward what is currently known as the Ahuriri Regional Park project, and to seek the endorsement of Council to confirm the priorities for the future use and development of Lagoon Farm in a way that positions Napier as a leader in climate resilience and city sustainability.

The report also seeks to address how critical partnerships with Hawkes Bay Regional Council (HBRC) and Mana Ahuriri Trust (MA) can be fostered through the stages of park master-planning and implementation.

At the meeting

Recent settlement of bill has any implications for co governance and ownership. Part of settlement ownership of Ahuriri estuary.

The Director City Strategy, Mr Munneke advised that one of the significant key parts of the settlement is the formation of te komiti which is a governance structure associated with the estuary. Given the Regional Park has a strong interface with the Estuary There has been a long involvement with te komit historically, although not formally endorsed by this process. A schedule of workshops for 2022 was currently being worked on.

Council resolution

Councillor Tapine / Dep. Mayor Brosnan

That Council:

a. Endorse that the future park to be located at Lagoon Farm be a platform for climate resilience and city sustainability, delivering flood mitigation, stormwater quality, biodiversity and estuarine environment restoration.

b. Endorse that the boundary of the park currently known as the Ahuriri Regional Park be confined to the legal boundaries of Lagoon Farm (Lot 1 DP 388211).

c. Endorse the preparation of a Masterplan for the park currently known as the Ahuriri Regional Park and the appointment of an independent project manager.

d. Endorse Officer’s exploring options for project governance structures for the purpose of endorsing a draft masterplan (including a multi-party Regional Committee), for public consultation to be brought back for Council consideration next year.

Carried

5. Housing Capacity Assessment

Type of Report:	Legal and Operational
Legal Reference:	Resource Management Act 1991
Document ID:	1393075
Reporting Officer/s & Unit:	Dean Moriarity, Team Leader Policy Planning

5.1 Purpose of Report

For Council to:

· receive the first Housing Capacity Assessment Report (HCA) prepared under the National Policy Statement on Urban Development 2020 (NPSUD) and

· note the next steps that need to be undertaken in accordance with the NPSUD to support urban growth.

At the meeting

There was no discussion on this item.

Council resolution

Councillor Tapine / Dep. Mayor Brosnan

That Council:

a. Receive the first Housing Capacity Assessment Report (HCA) prepared under the National Policy Statement on Urban Development 2020 (NPSUD);

b. Note the contents of the HCA and the next steps to fulfil the NPSUD requirements;

c. Note the housing bottom lines that will be inserted into the Hawkes Bay Regional Policy Statement and Napier District Plan; and

d. Note that the Spatial Picture sets out potential options for where Council can provide sufficient dwellings to meet the housing bottom lines identified in the HCA over the next 30-years.

Carried

6. Feedback on Spatial Picture

Type of Report:	Operational and Procedural
Legal Reference:	Resource Management Act 1991
Document ID:	1393181
Reporting Officer/s & Unit:	Dean Moriarity, Team Leader Policy Planning

6.1 Purpose of Report

For Council to:

· receive and consider the feedback on the Spatial Picture;

· adopt the recommendations based on feedback and amend the Spatial Picture in line with those recommendations; and

· endorse the recommended next steps that need to be undertaken around structure planning, multi criteria analysis on growth areas and potential rezonings in the Proposed District Plan.

At the meeting

There was no discussion on this item.

Council resolution

Councillor Tapine / Dep. Mayor Brosnan

That Council:

a. Receive and consider the feedback on the Spatial Picture;

b. Adopt the recommendations based on feedback and amend the Spatial Picture in line with those recommendations; and

c. Endorse the recommended next steps that need to be undertaken around structure planning, multi criteria analysis on growth areas and potential rezonings in the Proposed District Plan.

Carried

7. Proposed District Plan Notification

Type of Report:	Operational and Procedural
Legal Reference:	Resource Management Act 1991
Document ID:	1393846
Reporting Officer/s & Unit:	Paulina Wilhelm, Manager City Development

7.1 Purpose of Report

For Council to confirm the notification date of the Proposed District Plan.

To endorse the proposed notification date of June 2022, noting the work programme necessary to support the notification, and the Regional Spatial Planning context that underpins the plan’s development.

At the meeting

There was no discussion on this item.

Council resolution

Councillor Tapine / Dep. Mayor Brosnan

That Council:

a. Endorse the public notification date of June 2022 of the Draft District Plan as Proposed under Schedule 1, Part 1 section 5 of the Resource Management Act 1991.

Carried

8. Private Drinking Water Supply Fund Policy

Type of Report:	Operational and Procedural
Legal Reference:	N/A
Document ID:	1397885
Reporting Officer/s & Unit:	Caroline Thomson, Chief Financial Officer

8.1 Purpose of Report

The matter for consideration by the Council is the adoption of a new policy (the Private Drinking Water Supply Fund Policy) for a publicly accessible fund to support Private Drinking Water Supply (the Private Drinking Water Supplier Fund).

At the meeting

There was no discussion on this item.

At the Future Napier Committee meeting held on Thursday, 11 November 2021 the following committee recommendation was ratified as a DECISION OF COUNCIL.

Councillors Simpson / Mawson

a. Adopt the Private Drinking water Supply Fund Policy.

b. Note the detail within the Private Drinking Water Supply Fund including the delegations for approving access to the fund, the eligibility criteria and the application process.

Carried

Reports from Audit and Risk Committee held 26 November 2021

1. Health and Safety Report

Type of Report:	Operational
Legal Reference:	N/A
Document ID:	1326149
Reporting Officer/s & Unit:	Sue Matkin, Manager People & Capability

1.1 Purpose of Report

The purpose of this paper is to provide the Audit & Risk Committee with an overview of Health & Safety activity for the period 1 September to 31 October 2021.

At the meeting

There was no discussion on this item.

Council resolution

Councillors Simpson / Taylor

That Council:

a. Receive the Health and Safety report from 1 September to 31 October 2021.

Carried

2. Risk Management

Type of Report:	Operational
Legal Reference:	N/A
Document ID:	1400237
Reporting Officer/s & Unit:	Jane Klingender, Manager Business Excellence & Transformation Adele Henderson, Director Corporate Services

2.1 Purpose of Report

To provide the Audit and Risk Committee (Committee) with an update on risk management with reference to responsibilities listed in the Audit & Risk Charter; to report on high and extreme strategic risks; and to note emerging risks.

At the meeting

There was no discussion on this item.

Council resolution

Councillors Simpson / Taylor

That Council:

a. Receive the Risk Management Report dated 26 November 2021

b. Note the progress against the agreed action plan to progress towards organisational risk maturity and to review statutory compliance at least annually, including identifying progress against the top five risks agreed by Council; and

c. Provide feedback on the revised strategic risks recommended by the Executive Leadership Team.

d. Note that the Audit and Risk Committee endorse the following five strategic risks for discussion with Council:

1. Staff and/or public harmed while at work or using Council provided services or assets

2. Unable to deliver its critical services

3. Legal and policy non-compliance

4. Unable to deliver the capital plan, strategies and/or service levels

5. Failure to be financially viable and sustainable

Carried

3. External Accountability: Investment and Debt Report

Type of Report:	Operational
Legal Reference:	N/A
Document ID:	1394379
Reporting Officer/s & Unit:	Caroline Thomson, Chief Financial Officer

3.1 Purpose of Report

To consider the snapshot report on Napier City Council’s Investment and Debt as at
31 October 2021.

At the meeting

There was no discussion on this item.

Council resolution

Councillors Simpson / Taylor

That Council:

a. Receive the snapshot report on Napier City Council’s Investment and Debt as at 31 October 2021.

Carried

4. Sensitive Expenditure - Mayor and Chief Executive

Type of Report:	Procedural
Legal Reference:	N/A
Document ID:	1394380
Reporting Officer/s & Unit:	Caroline Thomson, Chief Financial Officer

4.1 Purpose of Report

To provide the information required for the Committee to review Sensitive Expenditure of the Mayor and Chief Executive for compliance with Council’s Sensitive Expenditure Policy.

At the meeting

There was no discussion on this item.

Council resolution

Councillors Simpson / Taylor

That Council:

a. Receive the 30 September 2021 quarterly report of Sensitive Expenditure for the Mayor and Chief Executive and review for compliance with the Sensitive Expenditure Policy.

Carried

5. Proposed Audit and Risk Committee 2022 meeting calendar

Type of Report:	Information
Legal Reference:	N/A
Document ID:	1398999
Reporting Officer/s & Unit:	Caroline Thomson, Chief Financial Officer

5.1 Purpose of Report

To consider the proposed timetable of meetings for the Audit and Risk Committee in 2022, as detailed below

At the meeting

There was no discussion on this item.

Council resolution

Councillors Simpson / Taylor

That Council:

a. Receive the proposed timetable of meetings for the Audit and Risk Committee for 2022.

Carried

Reports Under Delegated Authority

1. Documents Executed under Seal

Type of Report:	Information
Legal Reference:	Enter Legal Reference
Document ID:	1400992
Reporting Officer/s & Unit:	Debbie Beamish, Executive Assistant to the Chief Executive

1.1 Purpose of Report

To report on the Documents Executed under Seal for the period 4 October – 5 November 2021.

At the meeting

There was no discussion on this item.

Council resolution

Dep. Mayor Brosnan / Councillor Chrystal

That Council:

Receive the report for Documents Executed under Seal for the period 4 October – 5 November 2021.

Carried

2. Tenders Let Report

Type of Report:	Legal
Legal Reference:	Enter Legal Reference
Document ID:	1401034
Reporting Officer/s & Unit:	Debbie Beamish, Executive Assistant to the Chief Executive

2.1 Purpose of Report

To report the Tenders let under delegated authority for the period 4 October – 5 November 2021.

At the meeting

There was no discussion on this item.

Council resolution

Dep. Mayor Brosnan / Councillor Chrystal

That Council:

a. Receive the Tenders Let for the period 4 October – 5 November 2021.

Carried

Minor Matters

Discussion on Public Forum – It was noted that following the Public Forum on “Save the Dotterells” a number of practical things could be undertaken to assist in implementing some of the requests to “Save the Dotterells”.

The Team Leader Parks Reserve and Sportgrounds, Mr Tickner advised the meeting that during the previous 4-6 weeks he had liased with the “Save the Dotterell Group” in regard operation decisions and arranging initial signage. He had been involved with Biodiversity, Hawke’s Bay Regional Council and the Department of Conservation as area crossed many different organisations.

Action: That officers prepare a report to address requests made by the “Save the Dotterell” Group in regard to restricted beach access, vehicle movements, dogs on leads including the learnings from the Tauranga District Council and their approach and recommendations for more operational matters.

PUBLIC EXCLUDED ITEMS

Council resolution

Councillors Mawson / Chrystal

That the public be excluded from the following parts of the proceedings of this meeting.

Carried

Agenda Items

1. Hawke's Bay Airport Ltd - Quarterly Report

Reports from Napier People and Places Committee held 4 November 2021

1. Art Deco Trust Loan

2. Napier Creative Communities Funding September 2021

Reports from Sustainable Napier Committee held 11 November 2021

1. Land Sale

2. Lease Restructuring

3. Wastewater Treatment Plant Additional Storage

Reports from Future Napier Committee held 11 November 2021

1. Proposal for Development of 398 Prebensen Drive for Housing

Reports from Audit and Risk Committee held 26 November 2021

1. Insurance Arrangements

2. Health and Safety - Staff Consultation Recommendation

3. Review of Audit and Risk Committee

4. Legal Update

The general subject of each matter to be considered while the public was excluded, the reasons for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution were as follows:

General subject of each matter to be considered.	Reason for passing this resolution in relation to each matter. That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information where the withholding of the information is necessary to:	Ground(s) under section 48(1) to the passing of this resolution. 48(1)(a) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:
Agenda Items
1. Hawke's Bay Airport Ltd - Quarterly Report	7(2)(b)(ii) Protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information 7(2)(j) Prevent the disclosure or use of official information for improper gain or improper advantage	48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7 (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.
Reports from Napier People and Places Committee held 4 November 2021
1. Art Deco Trust Loan	7(2)(b)(ii) Protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information 7(2)(h) Enable the local authority to carry out, without prejudice or disadvantage, commercial activities	48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7 (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.
2. Napier Creative Communities Funding September 2021	7(2)(c)(i) Protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied	48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7 (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.
Reports from Sustainable Napier Committee held 11 November 2021
1. Land Sale	7(2)(i) Enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7 (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.
2. Lease Restructuring	7(2)(i) Enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7 (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.
3. Wastewater Treatment Plant Additional Storage	7(2)(h) Enable the local authority to carry out, without prejudice or disadvantage, commercial activities 7(2)(i) Enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7 (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.
Reports from Future Napier Committee held 11 November 2021
1. Proposal for Development of 398 Prebensen Drive for Housing	7(2)(h) Enable the local authority to carry out, without prejudice or disadvantage, commercial activities	48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7 (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.
Reports from Audit and Risk Committee held 26 November 2021
1. Insurance Arrangements	7(2)(i) Enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7 (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.
2. Health and Safety - Staff Consultation Recommendation	7(2)(c)(i) Protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied	48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7 (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.
3. Review of Audit and Risk Committee	7(2)(c)(i) Protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied	48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7 (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.
4. Legal Update	7(2)(g) Maintain legal professional privilege 7(2)(i) Enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7 (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.

The meeting adjourned at 12.35pm and reconvened

in the Public Excluded Section at 12.38

The meeting closed with a karakia at 1.25pm

Approved and adopted as a true and accurate record of the meeting.

Chairperson .........................................................................................................................

Date of approval ..................................................................................................................

Meeting Date:	Thursday 9 December 2021
Time:	10.00am to 12.35pm 12.38pm to 1.26pm - (Public Excluded)
Venue	Large Exhibition Hall Napier War Memorial Centre Marine Parade Napier
	Livestreamed via Council’s Facebook site

Present	Chair: Mayor Wise Members: Deputy Mayor Brosnan, Councillors Boag, Chrystal, Crown, Mawson, McGrath, Price, Simpson, Tapine [via Zoom], and Taylor
In Attendance	Chief Executive (Steph Rotarangi) Director City Services (Lance Titter) Director City Strategy (Richard Munneke) Director Community Services (Antoinette Campbell) Director Corporate Services (Adele Henderson) Director Programme Delivery (Jon Kingsford) Acting Director Infrastructure Services, (Debra Stewart) Acting Manager Communications and Marketing (Julia Atkinson) Pou Whakarae (Mōrehu Te Tomo) Chief Financial Officer (Caroline Thomson) Manager Property (Bryan Faulkner) Strategic Planning Lead (Fleur Lincoln) Urban Design Lead (Georgina King) Economic Development Manager (Bill Roberts) Manager Water Strategy (Russell Bond) Manager City Development (Paulina Wilhelm) Team Leader Policy Planning (Dean Moriarity) Senior Advisor Policy (Michele Grigg) Team Leader Parks Reserves and Sportsgrounds (Jason Tickner) Team Leader Governance (Helen Barbier) Team Leader, 3 Waters Strategic Planning (Gary Schofield) Item 1: David Wright and Casey Anderson (RTA Studios); Richard Hooper (Hastings District Council); Dick Grant (Hawke’s Bay Museum Trust; Laura Vodanovich (MTG Director) and Sara Perrett (Collections Coordinator) Item 2: Gus Charteris and Sarah Tully
	Via Zoom audio visual link: · Bruce Allen (Hastings District Council, Group Manager: Corporate Services) Item 1 · Rachael Horton (Manager Regulatory Solutions) · Cameron Burton (Manager Environmental Solutions) · Beverley Kemp-Harmer (Māori Partnership Manager - Te Kaiwhakahaere Hononga Māori)
Public Forum:	Paddy Cooper and Angela Cave representatives of “Save the Dotterells” Hawke’s Bay
Administration	Governance Advisors (Carolyn Hunt and Anna Eady)


Attachments 1 Paddy Cooper - Save the Dotterells powerpoint presentation (Doc Id 1412015)