Agenda of Māori Consultative Committee

Māori Consultative Committee - 02 July 2019 - Open Agenda

Reports from standing committees

Māori CONSULTATIVE COMMITTEE RECOMMENDATION

That the Māori Consultative Recommendations arising from the discussion of the Committee reports be submitted to the Council meeting for consideration.

Reports from Strategy and Infrastructure Committee held 11 June 2019

1. District Plan Review - Policy framework for workstreams

Type of Report:	Legal and Operational
Legal Reference:	Resource Management Act 1991
Document ID:	748148
Reporting Officer/s & Unit:	Dean Moriarity, Team Leader Policy Planning

1.1 Purpose of Report

The purpose of this report is to follow up on recent seminars held with Council on 3 April and 2 May 2019 regarding the review of the District Plan and for Council to approve ‘in principle’ the preferred policy direction for specific workstreams so that officers can draft chapters of the District Plan within an agreed framework/strategic direction.

Committee's recommendation

Councillors Jeffery / Wise

That the Strategy and Infrastructure Committee:

a. Endorse ‘in principle’ the agreed framework that the specific workstreams will follow in the review of the District Plan.

Carried

1.2 Background Summary

Officers have previously presented a seminar on 23 July 2018 and followed up with a report to the Strategy and Infrastructure Committee in August 2018 which showed a recommended strategic direction for the review of the District Plan consisting of ‘Outcomes’, ‘Key Principles’, and ‘Strategic Objectives’. These cascade down from each other to create an overall recommended strategic direction for the review of the District Plan.

Officers will review the specific provisions of the District Plan (Issues, Objectives, Policies and Rules) against this overall strategic direction to ensure the District Plan retains an internal consistency. The objective is to make administration of the District Plan easily understandable, logical and traceable.

The recent seminars capture those outcomes, key principles and strategic objectives and ‘lands’ them in terms of a more granular refinement for how officers intend to draft specific chapters of the District Plan focussing primarily on the ‘main overall theme/s to achieve the overall strategic direction.

There still needs to be due consideration given in the review to the legislative requirements set by the Resource Management Act. However, confirming a philosophical approach to specific workstreams early in the review will assist greatly in defining the scope of the project and to draft provisions in line with Councils preferred approach.

Drafting new plan provisions will also need to be assessed against the draft templates for all District Plans recently released by central government including specific layout, chapters and definitions that must be adhered to.

1.3 Issues

The recommendations from officers for the framework for drafting specific provisions within workstreams are itemised on Attachment 1, and cover the following:

Ø Residential design provisions

Ø Residential car parking

Ø Medium density residential

Ø City Living for a Vibrant CBD

Ø Commercial design provisions

Ø Notable trees

Ø Pandora industrial area

Ø Ahuriri

Ø Art deco signage

Ø Heritage items

Ø Heritage character areas

Ø City centre heritage

Ø Landscapes

Ø Ecology

Ø Coastal environment

Ø Coastal hazards

Ø Genetically modified organisms

Ø Rural production

Ø Subdivision

1.4 Significance and Engagement

The District Plan potentially impacts every person, business and property owner in Napier. A full review of the District Plan typically only occurs once every 10-15 years and provides a unique opportunity for the community to input their views into its development. Given the magnitude of the District Plan review separate engagement/consultation plans will be developed at appropriate times during the process to provide meaningful opportunities for feedback.

One such opportunity has already been provided in relation to Councils overall framework in relation to outcomes, key principles and strategic objectives. A memo was sent to Council on 18 February 2019 detailing the feedback received on this and advised that over 200 response were received. The majority in support of Councils approach.

One significant milestone that will provide a major opportunity to comment will be on release of the non-statutory draft when people will be able to understand how Councils overall objectives and strategic directions manifest themselves in specific plan provisions.

Additionally individual workstreams within the District Plan review may have their own bespoke engagement/consultation processes tailored for the workstream to recognise the significance of any change proposed in the planning framework impacting on key stakeholders. This may involve several iterations of engagement with the stakeholders if required.

1.5 Implications

Financial

There is currently budget set aside for the District Plan review and at this stage progress aligns with the budgetary expectations. Should additional funding be required separate application would be made to Council through the normal budgeting processes.

Social & Policy

The review is a rare opportunity for Council to ensure that the District Plan fully aligns with all of its current strategic priorities, plans and policies. Officers have identified a full list of these that may impact on the District Plan and will endeavour to align the regulatory provisions of the District Plan with the adopted priorities, plans and policies.

Risk

The risk with this project is that should Council decide not to adopt ‘in principle’ an agreed framework for specific workstreams to follow in reviewing the District Plan, the scope, complexity, time and resourcing required to deliver the project may expand significantly. This could potentially compromise the quality of the final product.

1.6 Options

The options available to Council are as follows:

a. Adopt ‘in principle’ in principle the agreed framework for specific workstreams to follow in reviewing the District Plan.

b. Not to adopt ‘in principle’ the agreed framework for specific workstreams to follow in reviewing the District Plan.

1.7 Development of Preferred Option

The preferred option is for Council to adopt ‘in principle’ the agreed framework for specific workstreams to follow in reviewing the District Plan. This will assist officers in refining the scope of the review, determining the key issues and opportunities of importance, and producing a product that has internal consistency that aligns with Council’s key strategies, and policies.

At the Meeting

Councillors discussed the item and the following points were raised:

· A Councillor suggested that planning should be done to tighten restrictions around the height of movable objects i.e. boats/campervans, to ensure that these are in line with boundary heights. This matter has been raised by the public with a number of Councillors as well as through submissions made to previous years’ Long Term Plans.

· Council is working towards facilitating city living and this is reflected in the review of design controls for apartments in commercial zones.

In response to questions from Councillors the following points were clarified:

· As the District Plan focuses on land use it may not be the most efficient vehicle to address water conservation in new subdivisions; however, this could be considered when Council looks at urban growth and how this impacts the city.

· The Chief Executive confirmed that Council will be working with members of the Māori Consultative Committee and the Taiwhenua as part of the District Plan review engagement process. It was also noted that Council is currently developing a memorandum of understanding with the Taiwhenua in relation to how we will work together on a range of issues.

· Council has a statutory requirement to engage with everyone that lives in Napier about the District Plan. There are plenty of opportunities for engagement through the District Plan Review process.

· In terms of consistency around development fees, Council officers are currently undertaking a detailed review of the policy. It was confirmed that decisions to waive any development fees are currently made by way of Council decision.

· Electric vehicles fit within the Transport Strategy, currently being developed, which feeds into the District Plan. Electric vehicles may also be considered as part of the utilities provision within the District Plan. It was noted that the District Plan itself may not be the best vehicle to make provision for electric vehicles as this mainly looks at land use.

· Council is looking to move away from the concept of having one standalone dwelling on a site, preferring terraced/multiple housing. In order to meet the housing needs of the future, Council will need to be more proactive and rely on other tools, not just the District Plan.

1.8 Attachments

a Summary of the framework for drafting provisions within workstreams

Māori Consultative Committee - 02 July 2019 - Open Agenda

Summary of District Plan Review – Initial Recommendations

Residential Design Provisions

Recommendations:

1. Explore new controls relating to:

a. Front fences

b. Impervious area

c. Garage door widths and setbacks

d. Windows facing the street

e. Building length

f. Alternative height in relation to boundary and narrower outdoor living court allowances for duplexes

2. Develop assessment criteria for multi-dwelling developments

3. Prepare design guidelines to provide guidance for residential developments to assist in achieving “Great Urban Areas”

4. Review the provisions for amenity character areas:

a. Marine Parade Character Zone

b. Napier Hill Character Zone

c. Northern Residential Zone (Battery Road and Westshore)

Residential Car Parking

Recommendation:

5. Require one car park per house, except two per house on Napier Hill

Medium Density Residential

Recommendations:

6. Investigate potential for medium density residential areas (enabling three storey height, provisions which support attached dwelling forms):

a. Around the CBD

b. Marewa/Maraenui (to align with HNZ plans for growth; support planned community facilities)

c. Taradale (due to the larger sites available and proximity to a well serviced town centre)

d. Other areas if required to meet growth targets (Onekawa, Tamatea, Greenmeadows)

City living for a Vibrant CBD

Recommendations:

7. Establish a “City Centre Zone” under the new District Plan template

8. Develop design controls for apartment developments

9. Consider incentives in the review of the development contributions policy, in recognition of actual demand on infrastructure from inner city living

Commercial Design Provisions

Recommendations:

10. CBD/Ahuriri/Taradale:

a. Require resource consent and design assessment for new developments / substantial redevelopments

b. Consider funding an Urban Design Panel in the 2020/2021 Annual Plan (next round)

c. Retain 10m height limit in the city core

d. Review the height allowances for the city fringe

11. Neighbourhood centres:

a. Introduce new design controls for active frontages along key pedestrian routes, and landscaping for frontages along other routes

Notable Trees

Recommendation:

12. Schedule only trees on public property. Review following feedback on the draft District Plan if required

Pandora Industrial Area

Recommendations:

13. Complete Regional Industrial Land Strategy process (due September 2019)

14. Undertake a review of the stormwater bylaw and Industrial zone provisions

15. Appoint a consultant to undertake opportunities/constraints analysis on the appropriate zone for the edge of Pandora Industrial Area, considering the following options:

a. General Industrial Zone (status quo)

b. Light Industry Zone

c. Mixed use Zone

Ahuriri

Recommendations:

16. Prepare a precinct plan for Ahuriri to guide development

17. Consider introduction of acoustic insulation requirements for noise sensitive activities

Art Deco Signage

Recommendations:

18. Explore opportunities to bring the District Plan provisions more line with the Art Deco Signage Guidelines

19. Retain updated Guidelines to provide further guidance

20. Retain Grant system

Heritage Items

Recommendations:

21. Research additional nominated heritage items (50+ items) for inclusion in the District Plan heritage schedule

22. Introduce more restrictive provisions relating to the demolition of Group 1 heritage items

23. Introduce paint colour restrictions for the Art Deco Quarter

24. Consider requiring a resource consent and assessment for the construction of any new building on the same site and within 50m of Heritage item (consistent with Hastings District Plan)

Heritage Character Areas

Recommendations:

25. Review the spatial extent and appropriate provisions for managing heritage character in all existing heritage character areas:

a. Marewa Art Deco

b. Marewa State Housing

c. Te Awa Bungalow

d. Battery Road Character

e. Iron Pot Character

f. Hardinge Road Character

g. Coronation Street Character

26. Consider the spatial extent and appropriate provisions for potential new heritage character precincts in consultation with local communities e.g. Napier South, pockets of Napier Hill

27. Remove non-statutory advocacy areas from the District Plan

City Centre Heritage

Recommendation:

28. Align with the Hastings District Plan approach in relation to the recognition and protection of city centre heritage streetscapes (either for existing Art Deco Quarter only or extending to the existing Inner City Commercial Zone)

29. Introduce provisions relating to paint colour

30. Require resource consent and design assessment for external alterations to buildings and construction of new buildings in the City Centre zone

Landscape

Recommendation:

31. Draft provisions aimed to ensure future development is sympathetic to Napier’s unique built and natural landscapes, while enabling appropriate growth

Ecology

Recommendations:

32. Identify Significant Natural Areas in the draft District Plan

33. Introduce an appropriate aspirational indigenous planting target

Coastal Environment

Recommendations:

34. Adopt same/similar boundary as the Hawkes Bay Coastal Plan

35. Introduce Objectives and policies that will reflect significance of our coastline

Coastal Hazards

Recommendations:

36. Retain the status quo until a regional approach is agreed

37. Advocate for Hawkes Bay Regional Council to be the main consenting authority for coastal hazards (excluding subdivision), consistent with the approach for the rest of the region

Genetically Modified Organisms (GMOS)

Recommendation:

38. Align GMO provisions with the Hastings District Plan to propose a consistent management approach across the Heretaunga Plains, for feedback in the draft Napier District Plan engagement

Rural Production

Recommendation:

39. Draft provisions that prioritise productive uses (relying on soil) in the Rural zone

40. Limit non-rural uses in the Rural zone

41. Develop assessment criteria for non-rural uses supporting production via resource consent

42. Develop subdivision rules that promote productive uses in the Rural zone

Subdivision

Recommendation:

43. Develop subdivision provisions which focus on achieving the outcome of “Great Urban Areas” and the key principles of “Smart Growth”, “Environmental Excellence”, and “Resilient Napier”, including through:

a. Napier-appropriate low impact design

b. Quality infrastructure

c. Better urban design outcomes

d. Improved connectivity

e. Tighter controls to manage contaminants entering our stormwater network

44. Consider minor adjustments to the subdivision minimum lot sizes where required to achieve quality outcomes

45. Add new shape factor requirement to prevent spite strips and undevelopable sites

Māori Consultative Committee - 02 July 2019 - Open Agenda

2. Parking Strategy Adoption

Type of Report:	Operational
Legal Reference:	Enter Legal Reference
Document ID:	751375
Reporting Officer/s & Unit:	Richard Munneke, Director City Strategy

2.1 Purpose of Report

To adopt the draft Napier Parking Strategy and the Acquisition Guidance Report.

Committee's recommendation

Councillors Jeffery / Wright

That the Strategy and Infrastructure Committee:

a. Adopt the Napier Parking Strategy for the CBD & Taradale and Acquisition Guidance Report.

Carried

2.2 Background Summary

The draft Parking Strategy (see Attachment A) seeks to provide a framework for the city to address vehicle circulation primarily in the CBD and Taradale. The strategy is based on data trends gained through annual parking occupancy surveys. That data shows that while Taradale has a reasonably stable parking supply, the CBD is under parking pressure which is forecasted to continue. The Strategy looks to find ways to manage the needs of regular commuters who work in the CBD in balance with the casual parkers who are in town for the day or short periods of time. The central tenet of the Strategy is to find more car parking for commuters on the fringe of the CBD, which will by default free up the centre for casual parking.

2.3 Issues

While the adoption of this Strategy represents the formal endorsement of the direction proposed in the Strategy, it should be noted that many initiatives to improve parking supply have been implemented already. Therefore, the Strategy documents what we are currently doing and what we want to continue to do to manage parking supply in the CBD in particular.

The Napier Parking Acquisition guidance report identifies the main area for future parking opportunities. It does not focus on any particular sites or properties. These will be managed through a separate process on a case by case basis.

2.4 Significance and Engagement

The Strategy is a significant document, albeit one where individual actions/ initiatives are likely to come back through Council for decisions on whether to go ahead with implementation. Council Seminars on the draft parking strategy were held on:

· 23 May 2019

· 20 November 2018

· 24 April 2018

In terms of community engagement, the Strategy is particularly relevant to the CBD retailing community. A breakfast meeting with Napier CBD Retailers was held on 17 April 2018. Minutes from that meeting can be found in Attachment C.

2.5 Implications

Financial

The Acquisition Guidance Report (Attachment B) enables the use of the parking capital fund to purchase property for parking purposes. This funding is ring fenced for this purpose.

Social & Policy

The Council must provide public parking for the CBD and Taradale commercial areas. This is reflected in the provisions of the Napier District Plan where the expectation for inner city retailers is that they can develop commercial operations without providing onsite parking.

Risk

N/A

2.6 Options

It should be noted that initiatives implemented in the parking space debate reflect the direction set out in the Parking Strategy therefore the options are to:

a. Adopt the Parking Strategy and accompanying Acquisition Guidance Report.

b. Let the matter lie and continue to refine the Draft Parking Strategy

2.7 Development of Preferred Option

N/A

At the Meeting

A number of Councillors spoke in support of the Parking Strategy. It was noted that communication needs to be clearer with the public around the reasons for removing the P120 parking in the CBD, i.e. that Council is attempting to deter workers from using parks that should be available for use by daily shoppers.

In response to questions from Councillors the following points were clarified:

· It was agreed that the feasibility of another parking deck on the Dickens Street West parking building should be assessed as to whether this is a practical parking option in the future. Council officers noted that the need must first be established before the capital spend and infrastructure investment for a project like this can be assessed.

· Council officers confirmed that the hybrid parking arrangement for the Tiffen parking building has been successful, with 100% uptake of the leased parks and the bottom level at capacity most days.

· Disability Strategy takes a broader view of the City rather than just parking. Council’s roading engineers have certain requirements that they must meet around disability parking.

· It was noted that monitoring is crucial to help Council understand the success or otherwise of changes made in this space. Satisfaction surveys will also be completed on a quarterly basis moving forward.

· Customer services offer assistance to the public with installing and setting up the ParkMate app. Current data shows that uptake of the app is steadily increasing. Council officers confirmed that a breakdown of the ParkMate user data can be provided to Councillors following the meeting.

· Coins will remain as a payment option at parking meters for those that do not wish to or are unable to use the app.

2.8 Attachments

a Parking Strategy

b Parking Strategy Land Acquisition Guidance Report

c Record of Napier CBD Retailers meeting

Māori Consultative Committee - 02 July 2019 - Open Agenda

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Māori Consultative Committee - 02 July 2019 - Open Agenda

Presentation of Parking Strategy to CBD Retailers

The findings of the Parking Strategy were presented to a group of retailers at a breakfast meeting organised by Napier City Business on Wednesday 17^th April. Approximately 25 retailers attended the presentation which was held at the Masonic Hotel. The presentation was led by Murray Tonks of Birman Consulting. Mr Tonks is the principal author of the Parking Strategy report.

The presentation included background to the current state and configuration of the Napier parking resource and the way in which it is administered by the Council in the CBD. The broader objectives and principles of the strategy were also outlined.

Mr Tonks explained that there is now an estimated short-fall of 185 carparks in the wider CBD area, and that this shortage has mostly arisen within the last 3 years. It is believed to be the result of natural growth in downtown activity, exacerbated by closure of the private Munroe Street ‘gravel pit’ carpark in 2018; and against the background of a more or less static parking supply over the past 10 to 20 years.

The presentation explained that the current parking shortage applies equally to both commuter and downtown (retail) parking, but that as commuter parking is generally cheaper and easier to secure; has been particularly hard hit by closure of the ‘gravel pit’ carpark; and indirectly relieves pressure on downtown parking anyway. For these reasons it has been identified as the preferred focus for new parking-area procurements.

Discussion at the meeting confirmed that retailers are likewise concerned at the shortage of commuter parking, including the availability of leased parking. Another issue discussed was the management of parking in the downtown area on Sundays – which have now become major shopping days. At present there are no time-limit restrictions on parking in the CBD on Sundays and no system of enforcement as the wardens are not generally on duty on those days. This is an issue particularly on Emerson Street where some retail workers are known to park all day on what are normally 10 minute loading zones in the centre of the downtown shopping area – making fewer carparks available for shoppers. This is acknowledged as an issue that may require further assessment to determine the most efficient and effective way to keep cars turning over in the downtown area at these times. It may simply require coordinated self-regulation among retailers. Failing that, new rules and regulatory enforcement may be called for.

Also of interest were comments to the effect that Napier CBD parking is considered by some to be ‘too cheap’ and that parking charges needed to be increased to better incentivise the separation of commuter and retail parking. This is to some extent already being addressed through the current and on-going programme of changing ‘free’ 2-hour carparks on the downtown periphery to ‘paid’ all-day parking. The overall level of charge for parking is under continual review.

At the conclusion to this presentation was a further presentation from the operators of the ParkMate App – presented by Violet Hitchcock from ParkMate. Ms Hitchcock discussed some of the marketing applications for the App, including the ability for retailers to offer an incentive of paid parking to customers. These features are already in use among a number of the inner city hotels and has the potential to be extended to other downtown businesses.

Ms Hitchcock went on to visit businesses in Taradale over the rest of the day, with the assistance of Taradale Marketing Association coordinator, Linda Walsh. An ‘after-5’ meeting and presentation of findings from the Parking Strategy, similar to that provided to the CBD retailers, was also offered to Taradale retailers but had insufficient uptake for this presentation to proceed.

Māori Consultative Committee - 02 July 2019 - Open Agenda

Reports from Regulatory Committee held 11 June 2019

1. Earthquake-Prone Buildings - Identification of Priority Buildings - Consultation

Type of Report:	Legal
Legal Reference:	Building Act 2004
Document ID:	737346
Reporting Officer/s & Unit:	Malcolm Smith, Manager Building Consents

1.1 Purpose of Report

The report provides an analysis of submissions received on the Statement of Proposal that will enable Council to identify priority buildings under the earthquake-prone building legislation.

Committee's recommendation

Councillors Wright / Hague

That the Regulatory Committee:

a. Receive the submissions on the Earthquake-Prone Buildings – Identification of Priority Buildings Statement of Proposal.

b. Adopt the Earthquake-Prone Buildings – Identification of Priority Buildings Statement of Proposal as notified.

c. That a DECISION OF COUNCIL is required urgently to enable Council Officers to meet a legislative deadline.

Carried

Council Resolution

Councillors White / McGrath

That Council:

a. Receive the submissions on the Earthquake-Prone Buildings – Identification of Priority Buildings Statement of Proposal.

b. Adopt the Earthquake-Prone Buildings – Identification of Priority Buildings Statement of Proposal as notified.

Carried

1.2 Background Summary

A national system for identifying, assessing and managing earthquake-prone buildings came into effect on 1 July 2017. It targets buildings or parts of buildings that pose the greatest risk to public safety and other property in a moderate earthquake.

Napier has been categorised as a high seismic risk area which means Council must identify priority buildings within two and a half years and other potentially earthquake-prone buildings within five years of the new legislation coming into effect on 1 July 2017.

The national system introduced the concept of ‘priority buildings’ which are certain types of buildings in high and medium seismic risk areas that are considered to present a higher risk to life or other property because of their construction type, use or location. Priority buildings need to be identified and remediated within half the time allowed for other buildings in the same seismic risk areas. Other buildings, such as unreinforced masonry (URM) buildings, may be considered a priority because, in an earthquake, parts of the building could fall onto thoroughfares with high pedestrian and vehicle traffic.

A Statement of Proposal was prepared under section 83 of the Local Government Act 2002 that presented the following proposal:

Based on there being sufficient traffic and the potential for part of an unreinforced masonry building to fall, Council proposes the following thoroughfares be prioritised.

Napier CBD

a) Shakespeare Road from Hastings Street to Madeira Road

b) Browning Street

c) Herschell Street

d) Cathedral Lane

e) Tennyson Street from Clive Square East to Marine Parade

f) Hastings Street from Shakespeare Road to Sale Street

g) Market Street

h) Dalton Street

i) Clive Square East

j) Emerson Street from Clive Square East to Marine Parade

k) Dickens Street from Munroe Street to Hastings Street

l) Albion Street

m) Station Street from Munroe Street to Hastings Street

n) Vautier Street

o) Raffles Street from Munroe Street to Vautier Street

p) Bower Street

q) Edwardes Street

r) Sale Street

s) Marine Parade from Ocean Spa to Sale Street

t) Munroe Street from Dickens Street to Sale Street

Taradale Shopping Centre

a) Gloucester Street from Northern and Southern junctions with Lee Road

b) Lee Road from Northern and Southern junctions with Gloucester Street

c) Symons Lane

d) White Street from Symons Lane to Gloucester Street

e) Puketapu Road from Symons Lane to Lee Road

Ahuriri Shopping Centre including West Quay

a) Bridge Street from Hardinge Road to Nelson Quay

b) Waghorne Street from Barry Street to Wright Street

c) Barry Street from Waghorne Street to Nelson Quay

d) Routledge Street

e) Nelson Quay from Barry Street to Bridge Street

f) West Quay

Marewa Shopping Centre

a) Kennedy Road from Douglas McLean Avenue to Nuffield Avenue

Onekawa Shopping Centre

a) Maadi Road from 12 Maadi Road to Menin Road

The Statement of Proposal was notified on 6 May 2019. Submissions closed at midday on the 31^st May 2019. A Summary of Submissions is included below, with copies of the full submissions provided as Attachment A to this report.

A cautious approach has been taken to the inclusion of areas. Where there is doubt it is recommended that the area be included at this stage of the process, given that the next stage is to investigate individual buildings in each identified area. Therefore, if there is no identified threat from individual earthquake prone buildings in a given area no action will follow and vice versa.

1.3 Summary of Submissions

A total of six (6) submissions were received by 31 May 2019. One of these submissions did not answer any of the questions and has not been considered within the summary. A submission has been received by Heritage New Zealand Pouhere Taonga which states it “does not specifically comment on the proposed routes but focuses on the numerous heritage buildings within the proposed thoroughfares, predominantly in central Napier”. As this submission is out of scope it is not considered in the summary or recommendations below. However, Officers have noted the points raised and will endeavour to keep Heritage New Zealand Pouhere Taonga advised throughout the remaining process.

Below is a summary for each of the identified areas feedback was sought.

Napier CBD

Of the six submissions received, one was in agreement with the identified roads or pathways having sufficient traffic and/or pedestrian activity and three disagreed. Two submissions identified the inclusion of additional roads, being:

· Thackeray Street as a main access road;

· Extending Tennyson Street around to the intersection with Kennedy Road, Station Street and Thackeray Street; and

· Including all of Dickens Street.

Three submissions agreed that roads or pathways identified should be excluded. One of these submissions recommended Cathedral Lane, Herschell Street and Browning Street be excluded from the identified roads. While another recommended all current identified areas be excluded. With another recommending all except a “ring road” of Marine Parade, Sale Street, Munroe Street, Clive Square East and Tennyson Street be excluded.

Officer’s Response to Matters Raised – Napier CBD

After considering the submission points received Officer’s do not agree with the inclusion of additional roads (Thackeray Street, extending Tennyson Street and including all of Dickens Street), as while these access roads may have high traffic volumes it has been determined that there are no unreinforced masonry buildings that would qualify the roads to be included.

With regards to the submission to exclude Cathedral Lane, Herschell Street and Browning Street from the identified area, Officer’s consider this area should continue to be included in the identifiable area to ensure due diligence is completed through the next stage of the process to identify buildings. At this point in time Officers cannot be certain there are no unreinforced masonry buildings within these streets.

Taradale

From the six submissions received, one was in agreement with the identified roads or pathways having sufficient traffic and/or pedestrian activity, while two disagreed. One submitted for all identified roads be excluded, while another submitted for all areas apart from Lee Road to be excluded.

No submission points were made to add any roads or pathways to the Taradale area.

Officer’s Response to Matters Raised – Taradale

After considering the submission points received in relation to the identified roads and pathways in Taradale it is considered appropriate for the current proposal to remain to ensure due diligence is completed through the next stage of the process.

Ahuriri

Two of the submissions received are in disagreement with the identified area in Ahuriri as having sufficient traffic and/or pedestrian activity, while one is in agreement. Three submitters requested roads or pathways that were identified to be excluded, two of which requested all areas to be excluded, while one summited for Barry Street to be excluded.

No submission points were made to add any roads or pathways to the Ahuriri area.

Officer’s Response to Matters Raised – Ahuriri

After considering the submission points received in relation to the identified roads and pathways in Ahuriri it is considered appropriate for the current proposal to remain to ensure due diligence is completed through the next stage of the process.

Marewa

From the submissions received two were in agreement with the identified area in Marewa as having sufficient traffic and/or pedestrian activity while one is in disagreement. Two submission points were made for the current identified area to be excluded.

No submission points were made to add any roads or pathways to the Marewa area.

Officer’s Response to Matters Raised – Marewa

After considering the submission points received it is not considered reasonable to exclude the Marewa area due to buildings being far enough away from the road especially given the high pedestrian activity.

Officer’s consider this area should continue to be included in the identifiable area to ensure due diligence is completed through the next stage of the process to identify buildings. At this point in time Officers cannot be certain there are no unreinforced masonry buildings within these streets.

Onekawa

Two of the submissions are in disagreement with the identified area in Onekawa as having sufficient traffic and/or pedestrian activity, while one is in agreement. Three of the submitters requested for the current identified area to be excluded.

No submission points were made to add any roads or pathways to the Onekawa area.

Officer’s Response to Matters Raised – Onekawa

After considering the submission points received it is not considered reasonable to exclude the Onekawa area due to buildings being far enough away from the road especially due to high pedestrian activity.

Traffic routes of Strategic Importance

Three submissions received agreed there are no transport routes of strategic importance with unreinforced masonry buildings that could cause obstructions, while 3 submitters did not answer this question. One additional comment was received which has not been considered as part of this process as it is not relevant.

1.4 Significance and Engagement

The Special Consultative Procedure was undertaken on this matter as required by the Building Act 2004. A Statement of Proposal was prepared and housed on the Say it Napier website for public feedback. In addition, several stakeholders were identified as having a special interest in the matter, particularly building owners and/or operators, and were advised directly of the consultation and invited to make a submission. They were:

· Engineering New Zealand (Hawke’s Bay)

· Art Deco Trust

· Historic Places Aotearoa (Hawke’s Bay)

· Napier City Business Inc

· Taradale Marketing Association

· Ahuriri Business Association

· Hawke’s Bay Tourism

· Business Hawke’s Bay

· Contacts for Marewa and Onekawa Shopping Centres

In addition to the direct contact with these membership groups and stakeholders, the consultation was advertised to the wider community through print and digital promotion.

1.5 Options

The options available to Council are as follows:

a. Adopt the proposal put forward in the Statement of Proposal – Based on there being sufficient traffic and the potential for part of an unreinforced masonry building to fall, Council proposes the identified thoroughfares be prioritised.

b. Amend the proposal put forward in the Statement of Proposal.

c. Reject the proposal put forward in the Statement of Proposal.

1.6 Development of Preferred Option

The option to adopt the proposal put forward in the Statement of Proposal will enable the Council to carry out its duty under the Building Act as follows:

Council will employ a retired Napier City Council Building Consents Officer to identify potentially earthquake-prone buildings and priority buildings using the Earthquake-prone Building Methodology.

Affected building owners will be notified that their buildings are potentially earthquake-prone. Owners of potentially earthquake-prone buildings, whether a priority building or not, have 12 months to provide an engineering assessment.

Once this assessment is received, Council will determine if the building is classified as earthquake-prone, and notify the building owner of its decision.

If a building on one of the proposed thoroughfares is constructed of unreinforced masonry and confirmed, earthquake-prone then it will be considered a priority building and the timeframe to remediate will be 7.5 years instead of 15 years.

At the Meeting

The Manager Building Consents spoke to the report and outlined the process undertaken to date. He confirmed that priority areas have been identified based on documents and guidance from MBIE, and the next step will be to engage an officer to check whether any unreinforced masonry buildings are located within those areas.

In response to questions from Councillors, the following points were clarified:

· Priority areas were identified as being areas with potentially unreinforced masonry buildings and high vehicle or high pedestrian traffic.

· Most unreinforced masonry buildings in Napier were destroyed in the 1931 earthquake. Those that remain would most likely be located in Taradale or the CBD. Officers advised that they have been conservative in their assessment by including other high traffic areas.

· It was noted that some of the buildings that did survive the earthquake will have already had strengthening work completed.

· Urgency is required as Council has a statutory requirement to identify the priority buildings by the end of this year. The sooner the priority areas are identified the sooner an officer can be appointed to complete the next stage of identifying the buildings.

· Template letters have been prepared and will be sent out to all affected building owners advising them of the next steps.

1.7 Attachments

a Submissions received

Māori Consultative Committee - 02 July 2019 - Open Agenda

2. Renewal of Licence to Occupy - Sunday Market

Type of Report:	Operational
Legal Reference:	Reserves Act 1977
Document ID:	736053
Reporting Officer/s & Unit:	Fleur Lincoln, Strategic Planning Lead

2.1 Purpose of Report

The purpose of this report is to obtain approval in principle the granting of a Licence to Occupy agreement with Margaret Habib of the Sunday Market for the carpark within the Marine Parade foreshore north of Ocean Spa for a term of 3 years, subject to the s.54(1)(d) Reserves Act 1977 process being successfully completed.

Committee's recommendation

Councillors Boag / McGrath

That the Regulatory Committee:

a. Approve in principle, the granting of a Licence to Occupy to Margaret Carolyn Habib for a term of 3 years, subject to the s.54(1)(d) Reserves Act 1977 process being successfully completed.

Councillors Dallimore, Hague and Acting Mayor White voted against the motion.

Carried

2.2 Background Summary

On the 11^th October 2016, Council entered into a Licence to Occupy (LTO) agreement with Margaret Carolyn Habib for the Marine Parade foreshore carpark located immediately north of the Ocean Spa complex. The LTO provided approximately 2,640m² of land within the car park that serves Marine Parade foreshore reserve north of the Ocean Spa complex to be occupied for use of the market, operating between 8am and 1pm each Sunday. The LTO required the market to relocate to an alternative venue as required by Council (typically when the venue was booked for large events). The LTO was for a term of 12 months.

During the term of the LTO, and for a period of time following it, The Licence holder worked together with Council to address a number of concerns relating to traffic and pedestrian safety and nuisance. The LTO was rolled over while these issues were resolved. A traffic safety assessment has been carried out on the operation and mitigation measures employed to an extent deemed satisfactory. As such, it is now appropriate to issue a new LTO to the licence holder for a period of three years, and to make changes to the hours of operation to reflect those that actually occur.

Legal advice has been sought on the renewal of this LTO. The LTO must be granted under section 54(1)(d) of the Reserves Act, which requires public notification, and approval of the Department of Conservation. The current LTO was issued as a temporary arrangement, as a means to trial this location before locking in a more permanent arrangement. The current LTO is attached as Appendix 1, with tracked changes providing an indication of the likely changes that will be made to the new LTO.

In addition, a new alternative venue, Anderson Park, has been trialled successfully, and will become the new alternative venue for those dates that the market is required to relocate. Use of the alternative venue is subject to the ground conditions being favourable, and no other event being booked for the space. An aerial showing the location and extent of the alternative venue is provided in Appendix 2.

2.3 Issues

No issues.

2.4 Significance and Engagement

Section 54(1)(d) of the Reserves Act requires this LTO request to be publicly notified, and for approval to be sought and obtained from the Department of Conservation. This will give an opportunity to the public to make submissions for or against, and for these to be heard in a public forum. The LTO holder Margaret Habib has been notified of this process.

2.5 Implications

Financial

The LTO currently sets a rental for the site at $200 per week plus GST. This will be continue to be the means for charging a fair fee for the use of this reserve.

Social & Policy

The Sunday Market provides the community with both an opportunity for small business and for social and cultural exchange. The Market adds vibrancy to the city fringe. The operation of the market is consistent with the City Vision’s goal of a vibrant and thriving city centre.

The LTO is not inconsistent with the Reserve Management Plan and is consistent with the Napier Marine Parade Foreshore Reserve Business Concessions Policy.

The Draft Open Space Strategy is near completion. The reserve management plan for the Marine Parade Foreshore Reserve will be a high priority.

Risk

Risk to Council is low. The LTO specifies conditions that will ensure the operation and nature of the goods being sold do not cause a hazard or nuisance to any party; that the operation does not damage the reserve; that the operation must be related to an alternative venue if necessary, and that enables either party to terminate the LTO with notice. Council will continue to monitor the effects of the Market, and will work with the licence holder to address any issues.

2.6 Options

The options available to Council are as follows:

a. Approve in principle, the granting of a Licence to Occupy to Margaret Carolyn Habib for a term of 3 years, subject to the s.54(1)(d) Reserves Act 1977 process being successfully completed;

b. Do not approve in principle, the granting of a Licence to Occupy to Margaret Carolyn Habib for a term of 3 years, subject to the s.54(1)(d) Reserves Act 1977 process being successfully completed.

2.7 Development of Preferred Option

The Sunday Market is an asset to the city, and any safety or nuisance effects can be adequately managed by the conditions of the Licence, and through working in partnership with the licence holder. Legal advice sought advises Council to notify the intention to issue a LTO under section 54(1)(d) of the Reserves Act.

At the Meeting

In response to questions raised by Councillors, the Strategic Planning Lead clarified the following points:

· A traffic engineer was engaged to assess any potential safety concerns in the area. The traffic engineer visited the market on six separate occasions, one of which was while a large cruise ship was in town. The conclusion was that although there is a lot of activity in that area while the market is held, this did not cause a safety issue and he is confident that the market can operate in a safe manner. He has made a number of mitigation recommendations and is comfortable that Council approve the licence to occupy.

· It was noted that the initial trial period of one year was extended to allow Council officers time to work with the market organisers to resolve a number of issues.

· There is only minor action required from depot staff, on occasion, in relation to maintaining facilities at the site.

· The only complaints received in the past have been from the previous owner of another business that operated from the reserve. These complaints had been dealt with by the Reserves Team and no complaints have been received from the new owners of that business.

· It was noted that the market organisers have asked for the licence to occupy to be renewed. The organisers have expressed concerns in the past with having to relocate, on occasion, due to other events being held in the area. Now that an acceptable alternative location has been found, that being Anderson Park, the organisers decided that this was an acceptable trade off to be able to keep their prime location on the Marine Parade.

· A more permanent location could not be found that meets the organiser’s criteria for the site. The criteria includes but is not limited to a 3000m2 hard surface area, facilities, power, walking distance to CBD.

· The size of the market will always be limited to the confines of the space.

· The market organisers are advised of other events as soon as Council is made aware of the dates. In most cases they are given notice months in advance as the events are mainly large annual events.

· It was noted that the speed limit will be reduced just before the car park entrance which should result in cars slowing down at that point as they enter the lower speed area.

A number of Councillors expressed their concern around a three year term for the licence to occupy. They believed that it would be better to grant the licence to occupy for a shorter period to ensure that staff continued to try and find an alternative permanent location for the market. They noted that the current site is not a sustainable long term solution and would like some certainty from staff that they will continue to look for suitable alternatives. It was advised that the three year term was proposed to give some certainty to the market organiser and store holders.

The size of the market was another concern for some Councillors and it was noted that officers will continue to monitor the situation and work alongside the organisers to resolve any concerns.

The Strategic Planning Lead confirmed that she would provide a copy of the traffic engineer’s report to Councillors.

2.8 Attachments

a LTO with tracked Changes

b Alternative Venue Aerial

Māori Consultative Committee - 02 July 2019 - Open Agenda

Reports from Finance Committee held 25 June 2019

1. Napier City Council Remuneration Policy

Type of Report:	Legal and Operational
Legal Reference:	Local Government Act 2002
Document ID:	757537
Reporting Officer/s & Unit:	Sue Matkin, Manager People & Capability

1.1 Purpose of Report

The purpose of the Remuneration Policy is to provide principles to guide the setting of remuneration for Napier City Council employees.

Committee's recommendation

Councillors Brosnan / Boag

The Finance Committee:

a. Endorse the Officers recommendation for Council to adopt the Remuneration Policy 2019-22

Carried

1.2 Background Summary

The policy does not seek to alter the role of the employer to negotiate the actual remuneration of individual staff members or to determine staffing levels. These matters remain the responsibility of the Chief Executive to manage in the exercise of their statutory responsibilities to ensure the effective and efficient management of the activities of the Council. However, in fulfilling this statutory responsibility and the responsibility to employ and negotiate the terms of employment of all other staff of the Council, the Chief Executive must do so in accordance with this policy.

This policy has been developed under the provisions of section 36A, Schedule 7 of the Local Government Act 2002.

The original policy was developed and adopted by Council May 2016. Council are required to review the policy every three years as set out in the Local Government Act.

1.3 Issues

No issues

1.4 Significance and Engagement

1.5 Implications

Financial

Remuneration will be based on what is affordable within the agreed annual budget and allowing for staff turnover.

Social & Policy

Risk

1.6 Options

The options available to Council are as follows:

a. Adopt the proposed Remuneration Policy

b. Not adopt the proposed Remuneration Policy

1.7 Development of Preferred Option

The preferred option is to adopt the Remuneration Policy as attached. This will provide both staff and management transparency regarding Napier City Council’s approach to remuneration.

At the Meeting

The Manager People and Capability spoke to the report, noting that the Remuneration Policy (Policy) is reviewed every three years and that the proposed changes are aimed at demonstrating a transparent and fair approach to determining remuneration for Council staff. The guiding principles outlined in the Policy are intended to assist staff and management to understand how remuneration is set.

In response to questions from Councillors, the following points were clarified:

· The Policy does allow room for collective bargaining.

· The Policy and remuneration framework have been developed in conjunction with input from the Unions.

· This work also follows a staff survey, with a 59% response rate, that will lead into reviews in other areas also. Part of the staff engagement was around pay.

· The Policy does not preclude the Living Wage being considered by Council in the future.

· Reviews of the remuneration framework will be aligned with reviews of the Policy.

1.8 Attachments

a 2019 Remuneration Policy

b 2016 Remuneration Policy (for comparison)

Māori Consultative Committee - 02 July 2019 - Open Agenda

Reports from Community Services Committee held 25 June 2019

1. Napier Positive Ageing Strategy - Draft for Consultation

Type of Report:	Operational
Legal Reference:	N/A
Document ID:	757232
Reporting Officer/s & Unit:	Michele Grigg, Senior Advisor Policy

1.1 Purpose of Report

This report summarises development of the draft ‘Napier Positive Ageing Strategy – Te Rautaki Tipu Ora o Ahuriri’ and seeks approval to release it for community feedback prior to its finalisation for adoption by Council.

Committee's recommendation

Councillors Boag / Taylor

The Community Services Committee:

a. Approve the release of the draft Napier Positive Ageing Strategy – Te Rautaki Tipu Ora o Ahuriri for community feedback.

Carried

1.2 Background Summary

Population ageing is a social change affecting many parts of the world, including Napier. Just over 10,000 people aged 65+ live in Napier, of which 550 identify as Māori. Older residents make up 19% of our population, higher than the national average of 14%. In twenty years' time, possibly earlier, older people will comprise 26% of our population.

It is important for Council and other agencies to plan for this future through a city-wide Strategy that supports Napier’s seniors to live well, now and in the future.

The draft Positive Ageing Strategy covers the period 2019-2023. It has been developed in collaboration with and advice from a Steering Group comprising representatives from agencies and providers who offer services to older people in Napier, and a Reference Group of residents with a lived experience of ageing.

The Strategy was also informed by seniors and other organisations/groups through a range of forums. These included workshops, hui, presentations at meetings, discussion groups, and a survey distributed through multiple channels. The full list of engagements is shown in the attached ‘Background Document’ pages 6-7.

The Strategy supports Council’s own Vision and Outcomes. It also reflects and aligns with the revision of the National Strategy ‘Better Later Life – He Oranga Kaumātua 2019 to 2034’, recently released by the Office for Seniors for feedback.

1.3 Issues

Prior to development of the Napier Strategy, the Napier Connects programme was implemented by Council in collaboration with several other groups and organisations. This programme aimed to reduce social isolation among older people by encouraging a range of activities and projects to strengthen individuals' connections with their community.

The Positive Ageing Strategy extends and builds on this earlier programme and provides an overall strategic approach to Napier supporting seniors in the community.

Council has also previously received a number of requests to develop a policy or strategy on ageing, including submissions to Annual and Long Term Plans. In 2015, Council agreed to the development of a Positive Ageing Strategy, with a view to potentially adopting the internationally recognised Age Friendly Cities model once the Strategy is embedded. The Positive Ageing Strategy is also identified in Council’s current LTP 2018-2028.

The draft Positive Ageing Strategy focuses on city-wide priorities to support seniors in Napier to live well. It sets out seven key priority areas that contribute to the Strategy’s overall vision of ‘Living Well, Ageing Well – Kia Tika Te Ora, Kia Tika Te Tipu’.

The seven priority areas are:

· Being informed and involved – Kia mōhio, kia mahi

· Being safe – Kia haumaru

· Community spirit – Te wairua hapori

· Getting around - Hāereere

· Health & wellbeing – Hauora & oranga

· Housing – Ngā whare

· Things to do – Hei mahi

A snapshot of the Strategy can be found on page 1 of the draft attached.

The priority areas closely align with the anticipated goals of the proposed revised national strategy and to the domains of the World Health Organization’s Age Friendly City model.

An implementation plan will be developed for the Strategy following adoption by Council. This will be led and monitored by a Positive Ageing Strategy Advisory Group, to be established after adoption of the Strategy. Members will include representatives from organisations leading the priority areas, organisations/groups who provide services or support to seniors, and seniors who have a lived experience of ageing. The Group will be supported by Napier City Council officers.

The implementation plan will identify actions for each of the priority areas, which will be prioritised and phased over the five-year period of the Strategy to ensure they are practical and achievable.

The Strategy will be reviewed every five years, and regular assessments of progress will be undertaken for a number of population and performance measures.

1.4 Significance and Engagement

The impact of population ageing is significant. Napier's population of over 65s is projected to almost double, and for Māori the percentage increase is expected to be even higher. As our population ages, we will also experience an increased number of residents living with a disability. Recent data shows over half of residents aged 65+ live with a disability. Linkages to Council’s recently drafted ‘Napier Disability Strategy’ will be important.

A number of groups, organisations, and individuals provided input into the development of the Strategy. Many requested the opportunity to provide feedback once the Strategy was developed. These people will be directly contacted and encouraged to give feedback. Other organisations, community groups and the wider public will also be given the opportunity to provide feedback during the four-week consultation period.

All parts of Council will be made aware of the Strategy during the feedback phase, and given the opportunity to provide comment. Other parts of Council will be involved in developing the implementation plan for a number of the key priority areas.

1.5 Implications

Financial

The Strategy Implementation Plan will be developed following adoption of the Strategy by Council. Any actions included in the Plan that incur costs to Council will be either included in future budgets or funded through external sources. It is anticipated some projects identified in the Plan will be supported by partner organisations and/or could attract external funding.

Social & Policy

This is Napier’s first Positive Ageing Strategy. It acknowledges the growing ageing population and the anticipated impacts this will have on our city and in our community. As such, there is a high level of interest in its implementation.

A number of agencies and organisations were involved in the development of the draft. Many were members of the Steering Group. Other organisations and individuals were given an opportunity to provide input through a range of workshops, hui, forums, discussion groups, and a survey.

Several agencies (eg, HBRC, HBDHB, Age Concern Napier) have indicated they are prepared to lead coordination of some of the Strategy's priority areas. Napier City Council and the Safer Napier Strategic Group will also have responsibility for leading relevant priority areas.

Risk

At the beginning of development, it was determined the Strategy needed to span a range of sectors, services, and activities in order to achieve broader community outcomes.

The Strategy therefore requires leadership and collaboration amongst multiple agencies and organisations, and with the community, to achieve its vision. Implementation will be reliant on the ongoing commitment of those organisations who have indicated they will lead a priority area, along with guidance from an Advisory Group (to be established following adoption of the final Strategy by Council), and oversight and support from Napier City Council.

Given the wide involvement of the community and relevant organisations in the development of the Strategy to date, it is unlikely that feedback on the draft document will be dissimilar to what was raised during its development. We anticipate also receiving ideas for action, which will be considered during development of the Implementation Plan.

1.6 Options

The options available to Council are as follows:

a. Release the draft Napier Positive Ageing Strategy – Te Rautaki Tipu Ora o Ahuriri for community feedback (preferred)

b. Not release the draft Napier Positive Ageing Strategy – Te Rautaki Tipu Ora o Ahuriri for community feedback

1.7 Development of Preferred Option

Many organisations and seniors from the community have been closely involved in the development of the draft Strategy. There is an expectation they will be provided an opportunity to feedback on the draft that has been developed with their input. This will also give the wider community an opportunity to have a further say on positive ageing, now the Strategy has been drafted.

At the Meeting

The Chair acknowledged the work of staff, individuals and agencies involved in developing the draft Strategy to date, and noted the next stage is to seek community feedback through consultation.

In response to questions from Councillors, the following points were clarified:

· The consultation process will take place over four weeks, commencing in July, with options for feedback being made available both online and in writing.

· It was noted that it will be important to address projected figures for retiree homeownership as the number of over 65 year olds is set to double over the length of this Strategy. Council officers noted that this information will likely be drawn out during development of the implementation plan, following adoption. A Councillor advised that a recent report commissioned by the Retirement Villages Association of New Zealand predicted that homeownership of people over the age of 65 will reduce to 50%.

· An Advisory Group will be established once the Strategy is adopted, comprised of members that would be able to take the lead on different areas of the Strategy. It is intended that the Advisory Group will be independently chaired and will work with the relevant agencies to deliver action plans.

· The implementation plan and drivers will come back through Council for consideration.

· The intention is to have an implementation plan in place by the end of the year; however, this will be dependent on feedback received through consultation and staff workloads, noting that officers will be required to work around this year’s Election and the impact this has on the meeting schedule.

· It was noted that the development of the Strategy, together with the Disability Strategy, has highlighted parallels to developing a Child Friendly City framework and provided learnings to take forward into that space. Officers are considering how this framework could be developed in future.

1.8 Attachments

a Draft Napier Positive Ageing Strategy

b Napier Positive Ageing Strategy: Background Document

Māori Consultative Committee - 02 July 2019 - Open Agenda

PDF Creator

Māori Consultative Committee - 02 July 2019 - Open Agenda

2. IRON MĀORI EVENT - ROAD CLOSURES

Type of Report:	Operational
Legal Reference:	N/A
Document ID:	755845
Reporting Officer/s & Unit:	Sera Chambers, Transportation Team Administrator Kevin Murphy, Event Manager

2.1 Purpose of Report

To seek approval for the course change and road closures for the Iron Māori events to be held in 2019 and in future years.

Committee's recommendation

Councillors Taylor / Price

The Community Services Committee:

a. Approve the course change and road closures for the Iron Māori event and other events.

Carried

2.2 Background Summary

The Iron Māori Event – Hardinge Road and Marine Parade Proposed Road Closures report was presented to the Community Services Committee on 14 May 2019 which identified proposed changes to the course and associated road closures for the Iron Māori events to be held in 2019 and future years. Council resolved to approve the proposed road closures subject to positive consultation feedback.

The Proposal

· The Iron Māori Quarter event and associated events will be held on Friday 8 and Saturday 9 November 2019 and the Iron Māori Half event and associated events will be held between Thursday 28 and Sunday 30 November 2019.

· That the cycle course for the event will travel south past the Napier Port gates via Marine Parade to Clive.

· To close the car park by the Hot Chick from the Friday evening prior to the Quarter event (8 November 2019) and the Thursday evening prior to the Half event (28 November 2019).

· Close Hardinge Road (seaward side only) from Bridge Street to Breakwater Road on the Saturday of the events (from 4:00 a.m. to shortly after the close of the cycle leg). The Quarter event will run to approximately 10:30 a.m. and the Half event to 1:30 p.m.

· Event parking would be required at Perfume Point reserve (separate application).

· To close Marine Parade (seaward lane only) from Browning Street to, and including, the Warren Street roundabout down to Ellison Street.

· Close Vautier Street to Marine Parde both ways to through traffic, however the Marine Parade Parking Precinct will be able to be accessed from Vautier Street and Albion Street and exited as usual opposite the i-Site.

· Outbound cyclists will continue south to complete the rural circuit.

· Returning cyclists will travel back via Awatoto and past Ellison Street then will move to the right and at the last gap in the median strip will cross to the seaward lane prior to the Vautier Street roundabout. Access to the Freedom Camping area and Pump Track will be from the south and vehicles can turn right when safe. Individual participants will need to obey road rules.

· With regards to the run course, the Quarter event is approximately 10km and the Half event is approximately 20km. The run course will be circuits within Ahuriri and no additional road closures are expected at this stage.

2.3 Issues

To make sure that the events run smoothly and safely, extensive traffic management will be in place including four marshals to manage the traffic and race competitors at the Port Container Gates. It has been confirmed there is no Cruise ship in this year for the proposed Quarter event dates. There is a small cruise ship in for the proposed Half event this year. Parking along sections of several roads will be prohibited to allow cyclists space to negotiate the corners. Marshals will be on duty to direct motorists to take the appropriate detours.

2.4 Significance and Engagement

A mail out and submission form was provided to all affected residents and business entities in Ahuriri and on Marine Parade on 3 May 2019. The submission form was also available for people to provide comment via Say It Napier on the Napier City Council website up to 31 May 2019. Three submission forms were received which were all positive and in support of the proposed road closures.

2.5 Implications

Financial

There will be no change to funding for the event.

Social & Policy

N/A

Risk

The proposed road closures may impact on traffic and people visiting or parking in the area, residents, cruise ship visitors and other stakeholders in the proposed road closure areas on Hardinge Road, Breakwater Road and Marine Parade including, but not limited to, the Napier Conference Centre, MTG, iSite and National Aquarium.

Affected residents and businesses provided positive feedback in the public consultation process and no concerns were raised that needed to be addressed.

2.6 Options

The options available to Council are as follows:

a. Approve the request

b. Decline the request

2.7 Development of Preferred Option

The preferred option is to approve the course change and road closures for the Iron Māori event for 2019 and for future years. It is recommended that other future events that may require the same or similar road closures be approved on a case-by-case basis by the Transportation team including the Harbour to Hills 2020 event to be held in Napier on Sunday 26 January 2020.

At the Meeting

It was noted that a number of participants in these events have never taken part in events of this nature before which raises safety concerns around navigating difficult roads etc. Council officers confirmed that these concerns would be passed on to Council’s Event Manager who will be working closely with event organisers.

In response to a question as to whether a trial period had been discussed, Council officers confirmed that these events are constantly reviewed. If the layout works well this year, officers have authority to approve the course for the next event; however, if significant concerns are raised this would come back to Council for their input.

2.8 Attachments

Nil

Māori Consultative Committee - 02 July 2019 - Open Agenda

Māori Consultative Committee

Open Minutes

Meeting Date:	Tuesday 21 May 2019
Time:	3.00pm – 3.22pm
Venue	Council Chamber Hawke’s Bay Regional Council 159 Dalton Street Napier

Present	Piri Prentice (In the Chair), Acting Mayor Faye White, Councillor Apiata Tapine, and Tiwana Aranui
In Attendance	Chief Executive, Director Community Services, Manager Communications and Marketing
Administration	Governance Team

Karakia

Cr Tapine opened the meeting with a karakia. The Chair also spoke of those recently passed, and sending continuing best wishes to Mayor Dalton for a speedy recovery and to Te Whetu in Wellington.

Apologies

The apologies from Te Whetu Henare-Winitana and Charles Ropitini were accepted by the meeting.

Conflicts of interest

Nil

Public forum

Nil

Announcements by the Chairperson

The Iwi Leaders Forum is to be held in Ahuriri in August this year which is an honour for the city. It is anticipated that the Acting Mayor and CE will be invited.

The blessing of the Napier Girls High School carvings is to take place on 21 July 2019.

Announcements by the management

The Provincial Growth Fund announcement for Hawke’s Bay will take place on 10 June 2019 – it is anticipated that the funding package may encompass approximately $80M of investment.

The Napier-Wairoa railway line is due to open on 14 June.

Confirmation of minutes

Councillor Tapine / T Aranui

That the Minutes of the meeting held on 9 April 2019 were taken as a true and accurate record of the meeting.

Carried

Reports from standing committees

Councillor Tapine / T Aranui

That the Māori Consultative Recommendations arising from the discussion of the Committee reports be submitted to the Council meeting for consideration.

Carried

Reports from Regulatory Committee held 30 April 2019

1. Earthquake-Prone Buildings - Identification of Priority Buildings - Consultation

Type of Report:	Legal
Legal Reference:	Building Act 2004
Document ID:	726241
Reporting Officer/s & Unit:	Malcolm Smith, Manager Building Consents

1.1 Purpose of Report

To advise Council of the requirements under the Building Act 2004 in relation to the identification of priority buildings under the earthquake-prone building legislation, and to seek approval to release the draft Statement of Proposal for public submissions prior to adoption by Council.

At the Māori Consultative Committee meeting

It was advised that there is a legislative requirement to have a Policy in place, and Council is consulting on the Statement of Proposal for this Policy. There are implication for building owners, as once a building has been identified as earthquake prone they have seven years within which to strengthen or demolish it.

The criteria for the buildings considered ‘high priority’ are outlined in the Statement of Proposal (refer p9 of the agenda). Maraenui is not currently considered a high risk area as there are not believed to be high numbers of unreinforced masonry buildings. However the public are able to submit if they believe that there are other areas that should be included as higher risk/ priority.

Māori Consultative Committee's recommendation

Acting Mayor White/ T Aranui

That the Council resolve that the Committee’s recommendation be adopted.

Carried

Officer’s Recommendation

The Regulatory Committee:

a. Approve the release of the draft Statement of Proposal for public submissions.

2. Street Naming - 250 Guppy Road Taradale Napier

Type of Report:	Procedural
Legal Reference:	N/A
Document ID:	723801
Reporting Officer/s & Unit:	Paul O'Shaughnessy, Team Leader Resource Consents

2.1 Purpose of Report

The purpose of this report is to obtain Councils approval for one new street name to replace a previously approved street name within the recently approved residential subdivisions at 250 Guppy Road. The street in question has already been subject to a previous street name approval by Council (Chue Court), however a mistake by the developer has led to a request for a re-naming to Gee Place.

At the Māori Consultative Committee meeting DECISION OF COUNCIL

It was noted that this was a Decision of Council at the Committee meeting as there was a tight timeline with regards to the issuing of titles; the name change merely reflected the actual preferred and regularly used surname of the family who the street name recognises.

Māori Consultative Committee's recommendation

Acting Mayor White / T Aranui

That the Council resolve that the Committee’s recommendation be adopted.

Carried

Council Resolution

Councillors Brosnan / Hague

That Council:

a. Approve one new street name at 250 Guppy Road as follows:

· Gee Place-250 Guppy Road

Carried

Reports from Finance Committee held 14 May 2019

1. Financial Forecast to 30 June 2019

Type of Report:	Legal and Operational
Legal Reference:	Local Government Act 2002
Document ID:	731958
Reporting Officer/s & Unit:	Caroline Thomson, Chief Financial Officer

1.1 Purpose of Report

To report to Council the financial forecast to the 30 June 2019 for the whole of Council.

At the Māori Consultative Committee meeting

The Chief Executive provided an overview of the report, noting that the main impacts on the forecast have come from timing in relation to the Parklands development; sales were affected by a significant District Plan change and there have been regulatory settlements paid from the fund.

In response to a separate question it was advised that the water modelling results are expected later this calendar year.

Māori Consultative Committee's recommendation

Councillor Tapine / Acting Mayor White

That the Council resolve that the Committee’s recommendation be adopted.

Carried

Committee's recommendation

Councillors Wright / Price

That Council:

a. Receive the financial forecast to 30 June 2019.

b. Approve the 2018/19 financial forecast to 30 June 2019 including the proposed carry forward commitments to 2019/20.

Carried

2. Policies - CCTV and Disposal of Surplus Assets

Type of Report:	Operational
Legal Reference:	N/A
Document ID:	727324
Reporting Officer/s & Unit:	Duncan Barr, Manager Information Services Bryan Faulknor, Manager Property

2.1 Purpose of Report

To present the CCTV and Disposal of Surplus Assets Policy to Council to be approved.

At the Māori Consultative Committee meeting

There was no discussion on this item.

Māori Consultative Committee's recommendation

Councillor Tapine / Acting Mayor White

That the Council resolve that the Committee’s recommendation be adopted.

Carried

Committee's recommendation

Councillors Price / Dallimore

That Council:

a. Approve the updates made to the CCTV Policy for finalisation and publication.

b. Approve the updates made to the Disposal of Surplus Assets Policy for finalisation and publication.

Carried

Reports from Community Services Committee held 14 May 2019

1. Iron Maori Event - Hardinge Road and Marine Parade Proposed Road Closures

Type of Report:	Operational
Legal Reference:	N/A
Document ID:	730705
Reporting Officer/s & Unit:	Sera Chambers, Transportation Team Administrator Kevin Murphy, Event Manager

1.1 Purpose of Report

To seek approval for the proposed course change and proposed road closures for the Iron Māori event to be held in 2019 and future years.

At the Māori Consultative Committee meeting DECISION OF COUNCIL

It was noted that the event route for Iron Māori has been similar for a number of years, and the event organisers are refreshing the course, both as a follow up to learnings from the 2018 and to provide competitors with a revitalised experience. It is expected that there will be approximately 2000 competitors across the four events of Iron Māori, accompanied by whanau and support crews. The event contributes approximately $900k in economic benefit to Napier and the region. As well as directly quantifiable economic benefits there are significant social and wellbeing implications from the fitness participation and social cohesion which contribute to the positive impact of the event.

Māori Consultative Committee's recommendation

T Aranui / Councillor Tapine

That the Council resolve that the Committee’s recommendation be adopted.

Carried

Council Resolution

Councillors Price / Boag

That Council:

a. Note the proposed course change and road closures for the Iron Māori event and other events.

b. Approve the road closures noting that the event traffic management plan may be modified to account for feedback obtained through the targeted consultation by the event management.

Carried

2. Creative Communities Funding March 2019

Type of Report:	Operational
Legal Reference:	N/A
Document ID:	728363
Reporting Officer/s & Unit:	Belinda McLeod, Community Funding Advisor

2.1 Purpose of Report

To note the Creative Communities funding decisions made on 28 March 2019. Council administers the scheme on behalf of Creative NZ. Funding decisions do not require ratification from Council.

At the Māori Consultative Committee meeting

It was noted this funding is a fixed grant provided by central government.

Māori Consultative Committee's recommendation

T Aranui / Councillor Tapine

That the Council resolve that the Committee’s recommendation be adopted.

Carried

Committee's recommendation

Councillors Wright / Boag

That Council:

a. Note the Creative Communities funding decisions made on 28 March 2019.

Carried

Karakia

Tiwana spoke briefly of those recently passed, and the encouragement that tragic events like the recent fatal car collision brings to draw together as a community. He touched briefly on Pukemokimoki marae before drawing the meeting to a close with a karakia.

The meeting closed at 3.22pm

Approved and adopted as a true and accurate record of the meeting.

Chairperson .............................................................................................................................

Date of approval ......................................................................................................................

Committee Members	Piri Prentice (In the Chair), Councillor Apiata Tapine, Tiwana Aranui, Te Whetū Henare-Winitana and Peter Eden
Officer Responsible	Director Community Services
Administration	Governance Team
	Next Māori Consultative Committee Meeting Tuesday 13 August 2019