Audit and Risk Committee - 16 June 2021 - Open Agenda Item 1
1. Health and Safety Report to 31 May 2021
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Type of Report: |
Information |
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Legal Reference: |
N/A |
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Document ID: |
1325722 |
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Reporting Officer/s & Unit: |
Sue Matkin, Manager People & Capability |
1.1 Purpose of Report
The purpose of this report is to provide all NCC Staff with an overview of the health and safety performance as at 31 May 2021.
SUMMARY – KEY PERFORMANCE INDICATORS
LTIs = 0
|
Reported Incidents (Total Company) |
Mar 2020 |
Mar 2021 |
Apr 2020 |
Apr 2021 |
May 2020 |
May 2021 |
YTD 2019/20 |
YTD 2020/21 |
Targets FY21 |
On Target |
|
Lost time injuries (LTIs): |
3 |
0 |
0 |
1 |
0 |
0 |
6 |
2 |
<=8 |
· |
|
Medically treated injuries (MTIs): |
2 |
3 |
0 |
0 |
0 |
1 |
11 |
23 |
<=40 |
· |
|
Total recordable injuries (MTIs + LTIs): |
5 |
3 |
0 |
1 |
0 |
1 |
17 |
25 |
<=48 |
· |
|
Near miss/hit & property damage reporting |
1 |
12 |
0 |
6 |
3 |
11 |
94 |
78 |
>=180 |
· |
|
Incidents Involving Public using our facilities |
5 |
3 |
1 |
9 |
0 |
4 |
85 |
59 |
<=200 |
· |
|
Significant Incidents or Accidents involving Contractors |
0 |
1 |
0 |
0 |
0 |
1 |
5 |
7 |
>=5 |
· |
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LTIs and MTIs YTD (Comparison between FY20 and FY21) · 66% decrease to LTIs 52 days since last LTI · 109% increase in MTIs · 47% decrease in TRIs (Figures % difference because of less reporting in COVID in previous YTD) |
|
|
Jul |
Aug |
Sept |
Oct |
Nov |
Dec |
Jan |
Feb |
Mar |
Apr |
May |
Jun |
Total |
|
FY18 |
0 |
0 |
2 |
1 |
2 |
3 |
0 |
0 |
1 |
0 |
0 |
1 |
10 |
|
FY19 |
0 |
1 |
0 |
0 |
1 |
1 |
0 |
1 |
0 |
1 |
1 |
2 |
8 |
|
FY20 |
0 |
0 |
1 |
0 |
1 |
0 |
1 |
3 |
0 |
0 |
0 |
0 |
6 |
|
FY21 |
0 |
1 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
1 |
0 |
|
2 |
Health and Safety Performance Lead Indicators
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Lead Indicators |
Detail |
Mar 21 |
Apr 21 |
May 21 |
YTD FY21 |
Full Year Target FY21 |
On Target |
|
|
Body discomfort reporting
(1 in 5 people) |
An early intervention programme to resolve the cause of the discomfort in the workplace and/or medical treatment before developing into chronic pain and an injury. Online e-learning videos are part of the programme. Resolutions:
|
5 |
5 |
6 |
33 |
=>50 |
· |
|
|
Work Station Assessments
(10 / 10) |
New employees receive workstation assessments and e-learning videos. Re assessments completed as required or where new areas or equipment set up. · New Employees · Existing Employees in different BU/Area/New desks or chairs
|
6 |
7
|
4 |
80
|
100% |
· |
|
|
Near miss incident reporting |
Near miss incidents reported
|
11 |
6 |
11 |
78 |
180 |
· |
|
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Incident investigations |
All LTIs and MTIs investigations commenced within seven days of the event. · N/A |
0 |
1
|
0 |
2 |
100% |
· |
|
|
Health and Safety Meetings |
Health and safety meetings at each workplace. · City Services Committee · Community Services
|
4 |
3 |
2 |
34 |
30 |
· |
|
|
Internal Health and Safety Audits (1 per week) |
Health and safety audit of health and safety management system at nominated workplaces. · 13x Drainage Audit Reviews · McLean Park – Pre Hurricanes Game · Stay Safe devices · Sportsgrounds – Tdle Park · Gardens and nursery · Nursery · Depot – Marine Parade · Depot – Centennial Gardens · Depot – Clive Square · Depot – Botanical Gdns · Depot – Westshore Wildlife · Depot – Painters (HSNO)
|
6 |
4
|
24 |
59 |
108 |
· |
|
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Contractor Health & Safety Audits and/or Safety Observations |
Contractor Audits / Safety Observations · Higgins – Erikson/Kenny Road · Higgins – Erikson/Kenney Road · Abseil Access
|
5 |
9 |
3 |
53 |
26 |
· |
|
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Planned visible leadership - workplace health & safety observation &conversation
|
Workplace health and safety observations, including a conversation with staff during a workplace visit by a core management team member. Walk around chats HS safety observation 1 per quarter Attend HS mtgs e.g. toolbox 3 per year |
54
|
27
|
39 |
363
|
273
|
· |
|
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Planned visible leadership – participating in a health and safety meeting |
SLT team member participating in a workplace or work group health and safety meeting at the workplace or joining a conference call.
|
9 |
24 |
32 |
227 |
250 |
· |
|
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Inductions |
New Staff inducted to Napier City Council or staff who have moved business unit and re-inducted
|
8 |
4 |
13 |
95
|
100% |
· |
|
|
Safety Alerts |
Safety alerts published to educate and prevent the same or similar injury occurring again. · N/A |
0 |
0 |
0 |
0 |
6 |
· |
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Health and Safety Other Reporting
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Other |
Detail |
Mar 21 |
Apr 21 |
May 21
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Full Year Target FY21 |
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Significant incident |
An event in a different circumstance may result in a notifiable event (serious harm). · N/A |
0 |
0 |
0 |
0 |
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Significant Issues or Incidents Involving Contractors |
An event involving a Contractors causing significant concern. · Higgins –Erikson/Kenny Road – ICAM investigation underway – more details further in this report. |
0
|
0 |
1 |
0 |
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HSWA, Regulations, WorkSafe Updates and/or notifications |
Any updates communicated to management. o N/A
|
0 |
1 |
0 |
N/A |
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Return To Work in Progress |
Employees who are on a return to work programme. · Depot 5 · Corporate 1 · Community 1 · Infrastructure 1
|
8 |
10 |
8 |
N/A
|
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Training – External - Compliance |
No Staff |
|
First Aid Confined Space Working at Heights Heights Refresher Fire Warden Aggressive Customer Training De-escalation Training Chainsaw Course
Total trainings
|
12 3 1 1 1 35 18 4
75 |
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Training – Internal by H&S Team · N/A |
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Training – External Non-compliance · N/A |
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Wellbeing
Flu Jabs
· 177 staff had the flu vaccination this year.
Sign Language Class
· 20 attended the sign language session
o Due to demand we have put on another session for June.
Injuries by Type
Health monitoring done in May 2021
· 2 workers received annual health monitoring screening that were not done in 2020 due to being away or unavailable.
· 1 applicants received pre-employment health monitoring
screening.
Lung function screening
Screening interpretation of the 2 workers was normal lung function screening.
The
applicant did not require lung function screening.
Hearing Screening
The applicant was screened as normal hearing screening.
The 2 workers did not require hearing screening.
Hepatitis A & B- New Workers.
· There are currently 15 workers that have had their first Hepatitis Vaccine.
· There are an additional 9 workers that will start to have their Hepatitis vaccinations. This may be delayed due to workers having/ or booked for a COVID-19 vaccination.
· There are 8 new workers that are having a blood test to check they have immunity to Hepatitis A & B, if they have no immunity the Occupational Health Nurse will discuss the vaccination process.
· There are 8 current workers that have had all the vaccinations and the Occupational Health Nurses is awaiting blood test results to confirm they have immunity.
Hepatitis A & B
· There are 2 workers that has refused to do a blood test to check they have immunity to Hepatitis.
· There are 2 workers that have refused Hepatitis vaccinations.
· There are 10 workers who have had their vaccinations done by their GP and have no immunity to Hepatitis B.
· There is 1 worker who has had their vaccinations done by their GP and has no immunity to Hepatitis A.
ACC Statistics for April 2021
Reminder that the statistics start from 1st April for ACC, for their financial year.
SiteWise Pre-Qualification
SiteWise is NCCs contractor pre-qualification system. The Health and Safety team are constantly working with the contractors to get them to the desired levels and keeping their documentation up-to-date.
SiteWise have introduced a “Gold” level in SiteWise now. The Gold accrediation means that the contractors reach between 90 to 100% certification.
Napier City Council, City Services sits in the “Gold” level status and is due for renewal in the coming weeks.
The insurances expired are usually because the contractor has not uploaded their current documents. H&S are working with the contractors to keep them on track.
SiteWise contractors are now up to 6000 registered throughout New Zealand. The average score for contractors in NZ is 76%. NCC contractors reach 86% on average.
Higgins Significant Incident
The Higgins ICAM investigation team met last week to produce a time line, identify root causes and to review the investigation material.
Actions that were taken following the incident are below:
· Site was shut down.
· Witness statements were taken from people involved.
· Parties involved were D&A tested. No positive results.
· Traffic management plan was altered to eliminate risk of plant/vehicle interface.
JSEA was amended on site the next morning and briefed to relevant work crews and traffic management.
Higgins are progressing on the investigation.
Stay Safe – Working Alone
Linda Clark has been working with a few staff around issues with the Stay Safe (Working Alone system).
· Linda found that staff issued
with new cell phones are having increased issues connecting their Stay Safe
button to the phone/app, this was discovered Friday the 28/05/2021.
· Linda Clark spoke to Stephen Robb at Secure Mobility (the owner/creator of the buttons and app) to find out if this is a common issue with other organisations. He said yes, there is a new app that addresses these issues.
· App
information has been sent to Tim in IT to look at and test 31/05/2021.
· Tim from IT is
testing the app today 01/06/2021.
· Linda is
completing the change management paper work.
· We plan to roll out the new app to one group of staff at a time, as there is some IT issues that need to happen:
o Un-configure buttons from the old app and reconfigure to the new app. Tim will do this for each staff member so there is less chance of issues. E.g. we will meet with the Parking team and move them to the new app.
o Then we will move onto Transportation.
o All of NCC could be changed in the next two weeks.
o There are approximately 100 staff who use the Working Alone devices.
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The Audit and Risk Committee: a. Receive the Health and Safety report for the period 1 January to 31 May 2021.
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