Napier People and Places Committee - 12 August 2021 - Open Minutes
Napier People and Places Committee
Open Minutes
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Meeting Date: |
Thursday 12 August 2021 |
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Time: |
10.00am – 1.09pm |
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Venue |
Council
Chambers |
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Livestreamed via Council’s Facebook site |
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Present |
Councillor Boag (In the Chair), Mayor Wise, Deputy Mayor Brosnan, Councillors Chrystal, Crown, Mawson, McGrath, Price, Simpson, Tapine and Taylor |
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In Attendance |
Chief Executive (Steph Rotarangi) Director Corporate Services (Adele Henderson) Director Infrastructure Services, (Jon Kingsford) Director Community Services (Antoinette Campbell) Director City Strategy (Richard Munneke) Director City Services (Lance Titter) Acting Communications and Marketing Manager (Julia Atkinson) Pou Whakarae (Mōrehu Te Tomo) Chief Financial Officer (Caroline Thomson) Manager Property (Bryan Faulkner) Event Manager (Kevin Murphy) Manager Sport and Recreation (Glenn Lucas) Manager Community Strategy (Natasha Mackie) Senior Advisor Policy (Michelle Grigg) Team Leader Community Strategies (Emma Morgan) Community Funding Advisor (Belinda McLeod) Economic Development Manager (Bill Roberts) Urban Design Lead (Georgina King) |
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Administration |
Governance Team (Anna Eady and Carolyn Hunt) |
Karakia
Apologies
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That apologies from Councillors Browne and Wright be accepted. |
Conflicts of interest
Nil
Public forum
Syed Khurram Iqbal and Muhammad Naeem - Report on Countering Terrorism and Violent Extremism Hui, held 15-16 June 2021. (Presentation Doc ID: 1368748)
Syed represented the Royal Commision Advisory Board in Christchurch as a member of the Federation of Islamic Associations of New Zealand (FIANZ).
The hui was on countering terrorism and violent extremism in New Zealand.
· The hui focused on how collaboration can lead to a more inclusive and safe country. It also acknowledged the progress made since the 2019 terror attack.
· The annual hui will examine current research on radicalisation, how to challenge hate motivated extremist ideologies, and to address issues of terrorism and violent extremism. It will examine international concerns and responses to see if they are relevant to New Zealand.
· The hui aimed to bring together Government, community groups, faith organisations, academics and the private sector to listen, share and learn from each other’s experiences and to find ways to strengthen national security. It will help develop options for the National Centre of Excellence, which will focus on generating research and public discussion to prevent violent extremism and to promote social cohesion and collaboration by all.
· The Prime Minister delivered a session on how the country can build on a base of Te Ao Māori to prevent terrorism and counter violent extremism in New Zealand. It looked at approaches to mitigate alienisation and polarisation which lead to extremism, and also how to build social cohesion, connection and peace.
· Embracing community and diversity-focused approaches contribute to preventing and countering violent extremism. The factors leading to people being more resilient to extremist ideologies were examined, and explored how these factors can be promoted. Feelings of exclusion, injustice, and diversity can lead to violent radicalisation.
· The role of the media in extremism and violent terrorism was explored; whether coverage of terror events is fair and accurate and how international media portray terror events compared to New Zealand’s.
· Violent extremism online was discussed, and how New Zealand can learn from international developments and also what unique contribution it can make in a global context.
· Syed took part in a design workshop with attendees from across different sectors, which discussed options for the vision, operating model and the role and immediate priorities of the National Centre of Excellence.
· A consensus was that hate speech (once defined) should become an offence under the Crimes Act.
· Statistics in relation to the Hawke’s Bay Muslim population are not up-to-date. It would be ideal to have representation and a community voice which reflects the size of the population.
· There should be a regional multicultural strategy developed to support and embrace the diversity of the community.
Announcements by the Mayor
Earlier this week the Mayor met with a survivor of the 2019 Christchurch terror attack. He wanted to thank the people of Napier for their support after the incident.
Announcements by the Chairperson
Noted with regret the recent passing of Alistair Thompson, long-serving NCC Planning Manager prior to his retirement.
Announcements by the management
Nil
Minor Matters
Peoples Panel – Councillor Crown
Confirmation of minutes
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That the Minutes of the Napier People and Places Committee meeting held on 1 July 2021 were taken as a true and accurate record of the meeting.
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1. 2021 Stakeholder Satisfaction Survey
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Type of Report: |
Information |
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Legal Reference: |
N/A |
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Document ID: |
1331110 |
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Reporting Officer/s & Unit: |
Antoinette Campbell, Director Community Services |
1.1 Purpose of Report
To receive the 2021 Napier City Council Stakeholder Satisfaction Survey results (Doc ID).
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The Officer spoke to the report with the help of Dr Virgil Troy and Nataliya Rik from SIL research. In response to questions it was noted: · Some stakeholders chose not to take part in this research. SIL is not able to give the reason why, but reasons can be that there is low interest, that people do not feel they have anything of value to say, do not have time to fill in a survey or do not wish to take part. · The database of stakeholders was a collection of contacts from across Council directorates which SIL then refined, ie: made sure contact details were correct and all current stakeholders were included. · Leadership in the survey included being a role model for other stakeholders in terms of general consultation, the ability to make decisions, and then making those decision public. · In terms of presenting the scores as averages, if a data set includes 150 or more responses any outliers will not skew an average score. This piece of research used two measures, a mean score which includes all the ratings provided and is a more balanced score, and an aggregated satisfaction score. The satisfaction score combined all the ratings which were 6 or higher, and represented those respondents who agreed with a set of statements. · Ineligible responses are those where a respondent has not filled in the whole survey, or where there are two or more responses from a particular respondent. There were also some respondents who did not recognise that they have a relationship with Council and the majority of their answers were ‘Not Applicable’. · There were no comparisons in this set of results to other Territorial Authorities. That is because SIL do not have any recent findings to compare this set with. · A learning from this research is that it would be good to expand the pool of respondents and to include more small organisations. · SIL do follow up on incomplete surveys, providing an email reminder and then a phone reminder, but they are careful to not harass people for a response. · The responses received around Council contact with stakeholders will be used to inform communication practices moving forward. |
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The Napier People and Places Committee: a. Note the results of the 2021 Napier City Council Stakeholder Satisfaction Survey.
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2. New Year's Eve Funding 2021-2022
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Type of Report: |
Operational |
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Legal Reference: |
N/A |
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Document ID: |
1318340 |
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Reporting Officer/s & Unit: |
Belinda McLeod, Community Funding Advisor |
2.1 Purpose of Report
To seek approval to apply for external funding to support the 2021-2022 New Year’s Event.
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The Officer spoke to this report. It was noted in response to questions that: · A Decision of Council has been requested due to the tight deadline to apply for external funding to pay for the event. · This event struggles to attract external funding, and although funding from the proceeds of Class 4 gaming is not something Council would like to continue using in the future, this event will funnel some proceeds into an event that benefits the whole community. · This is the only event Council regularly seeks Class 4 gambling funding for. · Attempts to attract sponsorship for this event have not been successful in the past. |
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The Napier People and Places Committee: a. Approve the applications to external funders (Lion Foundation, Grassroots Central, Grassroots, Pub Charity and Eastern & Central Community Trust (non gaming trust) for the 2021-2022 New Year’s Eve Event. b. That a DECISION OF COUNCIL is required urgently due to the tight deadlines to apply for funding. This will require the resolution be passed before the decision of Council is taken.
Councillor Taylor voted AGAINST THE Motion |
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That, in terms of Section 82 (3) of the Local Government Act 2002, that the principles set out in that section have been observed in such manner that the Napier City Council considers, in its discretion, is appropriate to make decisions on the recommendation. Councillor Taylor voted AGAINST THE Motion |
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Chair’s recommendation The Napier People and Places Committee: a. Note the discussion on Council’s future applications for gaming trust funding in the minor matters section of the Future Napier Committee meeting, 6 May 2021 (Attachment A). b. Direct that a workshop be held and a paper then be brought to Council through the Future Napier Committee covering: i. The amount Council has received from gaming trust grants in the last ten years. ii. Alternative sources of funding which Council could utilize. iii. Whether or not Council wishes to continue applying for gaming trust grants. c. Recommend staff explore alternate external funding sources, including non-gaming funding grants and sponsorship, for the New Year’s Eve event. d. Recommend existing Council budgets be examined to consider internal funding options.
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The Napier People and Places Committee: c. Note the discussion on Council’s future applications for gaming trust funding in the minor matters section of the Future Napier Committee meeting, 6 May 2021 (Attachment A). d. Direct that a workshop be held covering: i. The amount Council has received from gaming trust grants in the last ten years. ii. Alternative sources of funding which Council could utilize. iii. Whether or not Council wishes to continue applying for gaming trust grants. Councillor Mawson voted AGAINST the Motion |
3. Napier Hastings Smokefree Policy Review - Joint Working Group Establishment
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Type of Report: |
Procedural |
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Legal Reference: |
N/A |
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Document ID: |
1355120 |
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Reporting Officer/s & Unit: |
Michele Grigg, Senior Advisor Policy |
3.1 Purpose of Report
The purpose of this report is to seek Council’s approval to appoint two elected members to a Joint Smokefree Policy Review Working Group in order to proceed with the review of the joint Napier City and Hastings District Councils’ Smokefree Policy.
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The Council Officer spoke to the report and in response to questions noted: · The policy has a monitoring component built into it. As part of a policy review changes over time in the smoking and vaping population will be noted and will inform any revisions to the policy. It was suggested that smart objectives be included as part of monitoring the policy’s effectiveness, and reporting their outcomes back to Council be an expectation. |
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The Napier People and Places Committee: b. Endorse the draft Terms of Reference for the Joint Smokefree Policy Review Working Group.
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minor matters
How is the People’s Panel being used and who is it made up of?
In the 2018-2021 Long Term Plan round a database was established of community residents who were willing to give Council feedback on things happening in the community. It is an informal mechanism to check the general community feeling about Council projects or issues in the community.
Initially Council had good success recruiting residents for the database but only got to 300 people. More work has been done this year to increase the database to 594 people. This has helped to increase the diversity of the respondents, although the under 25’s, Māori and Pacific communities are still underrepresented.
Council is now looking at building the demographic information so questions can be targeted to appropriate members to get more focused results.
The intent of the people’s panel is to gain community feedback on aspects of Council’s core business. The annual Social Monitor report is the mechanism to explore various aspects of community wellbeing
The meeting adjourned at 11.18am and reconvened at 12.58pm.
PUBLIC EXCLUDED ITEMS
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That the public be excluded from the following parts of the proceedings of this meeting, namely: 1. Grants Allocation Subcommittee - Distribution of Funds 2021-22 |
The general subject of each matter to be considered while the public was excluded, the reasons for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution were as follows:
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General subject of each matter to be considered. |
Reason for passing this resolution in relation to each matter. |
Ground(s) under section 48(1) to the passing of this resolution. |
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1. Grants Allocation Subcommittee - Distribution of Funds 2021-22 |
7(2)(c)(i) Protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied |
48(1)A That the public conduct
of the whole or the relevant part of the proceedings of the meeting would be
likely to result in the disclosure of information for which good reason for
withholding would exist: |
The meeting moved into Committee at 12.59pm
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Approved and adopted as a true and accurate record of the meeting.
Chairperson .............................................................................................................................
Date of approval ...................................................................................................................... |