Agenda of Future Napier Committee - Thursday, 5 May 2022

Future Napier Committee - 05 May 2022 - Open Agenda Item 1

Agenda Items

1. Resource Consent Activity Update

Type of Report:	Enter Significance of Report
Legal Reference:	Enter Legal Reference
Document ID:	1454220
Reporting Officer/s & Unit:	Luke Johnson, Team Leader Planning and Compliance

1.1 Purpose of Report

This report provides an update on recent resource consenting activity. The report is provided for information purposes only, so that there is visibility of major projects and an opportunity for Elected Members to understand the process.

Applications are assessed by delegation through the Resource Management Act (RMA); it is not intended to have application outcome discussions as part of this paper.

This report only contains information which is lodged with Council and is publicly available.

Officer’s Recommendation

The Future Napier Committee:

a. Note the resource consent activity update for period 21 October 2021 to
18 January 2022

1.2 Background Summary

The following is an outline of recent activity regarding applications received by Council for consenting pursuant to the RMA.

Since the March 2022 update, the submission of applications to the Resource Consenting team were once again steady with an equal number of submitted applications compared to the same period 12 months earlier being 32.

The table below outlines the current resource consenting activities in Napier and the status of these for information purposes. Whilst this is not an entire list of all applications currently being assessed or having been determined, they are significant or noteworthy applications of which details are being provided in this report.

Summary Table

42 Marine Parade, Napier	Redevelopment of the Napier War Memorial (RM220034)	Under Assessment	Further information provided below
156 Gloucester Street, Taradale	Extension of a non-residential activity (220029)	Under Assessment	Further information provided below
115 Carlyle Street, Napier	Expansion of the Existing Car Sales Operation	Under Assessment	Previously reported to Future Napier Committee. No further update
113 Fryer Road, Napier	One Lot into Two Lot Subdivision	S357 Objection to Decision	Objection under assessment
16 and 38 Willowbank Avenue, Meeanee	Proposed lifestyle village	Appeal process	Previously reported to Future Napier Committee. No further update

42 Marine Parade, Napier – Redevelopment of the Napier War Memorial

The subject site is located within the Marine Parade Recreation Zone as defined by the Napier District Plan.

42 Marine Parade is the northernmost title and is 1.6877ha in area. The northwestern portion of the site is occupied by Ocean Spa, a heated pools and fitness complex with a public carpark situated to its east. The southern portion of the site is occupied by the Napier War Memorial Centre which features a recently redeveloped function and events centre.

Sitting to the south of the site described above, 60 Marine Parade occupies a land area of 2.3978ha. Generally, the western portion of the site is occupied by gardens and informal recreational spaces. The eastern portion of the site within approximately 40m-50m from the eastern boundary is beach reserve area as described for the site above with the shared cycle and pedestrian path meandering through. In terms of existing structures, the Tom Parker Water fountain is situated at the northern end of the site and the Sound-shell Colonnade and Plaza are located in the south western corner of the site. Both of these were constructed in the 1930’s post the Napier Earthquake and are key Art Deco landmarks within Napier.

The proposal forms part of the wider Napier War Memorial restoration with the key objective being to reinstate the Roll of Honour and Perpetual Flame. This will be achieved via the construction of a covered walkway and pavilion which will be constructed off the paved courtyard to the west of the Memorial Centre building. The location of the new structure will be over the existing location of the historical floral clock. The exact position for the clock to be repositioned is yet to be determined however its relocation can stand alone beyond this consent and does not trigger the need for a resource consent.

The application is currently under assessment.

Figure 1 – Proposed Site Plan

Figure 2 – Proposed Elevations

156 Gloucester Street, Taradale – Extension of a non-residential activity

The proposal is to convert an existing 44m² office space into a café area and construct a

123m² deck area to be accessed from the café, in support of an existing commercial activity

(RSA) at the site, which is located at 156 Gloucester Street, Taradale. As a non-residential activity within the Main Residential Zone the proposed additions to the RSA are classified as a Discretionary Activity under Rule 5.13.1(c) of the City of Napier District Plan.

The proposed activity will be an extension of the existing commercial activity that has been

established on site since the 1950’s. The existing commercial activity includes a bar, gaming lounge, library, and restaurant, with an allocated parking area provided to the north of the building (68 Total car parking spaces).

As part of this application, it is proposed that the existing 44m² office space located in the Northern corner of the building be converted into a café area, and the construction of a 123m² deck that will be accessed via new doors from the café area and existing lounge. The proposed outdoor area and café will be included as part of the existing commercial activity.

This application is currently under assessment and a determination is expected to be made in due course.

Figure 4 – Proposed Site Plan

Figure 5 – Café area (artist impression)

1.3 Attachments

Nil

Future Napier Committee - 05 May 2022 - Open Agenda Item 2

2. Proposal from Art Deco Trust - Womans Rest Rooms Memorial Square

Type of Report:	Legal and Operational
Legal Reference:	Reserves Act 1977, Napier Borough Endowments Act 1876, Napier District Plan.
Document ID:	1455858
Reporting Officer/s & Unit:	Bryan Faulknor, Manager Property

2.1 Purpose of Report

To consider the Art Deco Trust’s proposal to partner with Council to strengthen, restore and lease the Memorial Square Community Rooms (Woman’s Rest).

Officer’s Recommendation

The Future Napier Committee:

a. Resolve to agree in principle to partner with the Art Deco Trust to restore, strengthen, refurbish and lease to the Trust the Memorial Square Community Rooms (Woman’s Rest).

b. Resolve to enter into a Memorandum of Understanding, which will set out the terms and requirements of how the parties will work collaboratively and in good faith towards the above initiative and negotiate lease terms acceptable to both parties.

c. Resolve that a draft Memorandum of Understanding be brought back to Council for final approval.

2.2 Background Summary

Council managed the Memorial Square Community Rooms (known as Woman’s Rest) as a community facility until 2013, with uses including regular and casual hire, toilet facilities, and the Citizens Advice Bureau.

In early 2013, after considering various reports Council resolved ‘That the Memorial Square Community Rooms be refitted to relocate the Napier Community Hub to the facility’. Mentioned in the various reports was the need to undertake a seismic assessment of the building to enable any required strengthening work to be factored into the refit project.

In mid-2013, after considering the Detailed Seismic Assessment, Council resolved to vacate the building and that investigations be made regarding future use of the building, including financial implications.

Council staff then worked with architects and structural engineers to develop plans (including strengthening) to enable the building to be used as a community centre to house the Community Hub (a collection of community agencies). Early in the process, the significant strengthening and refurbishment requirements became apparent and the project was put on hold. Further, it was deemed prudent to continue to undertake seismic assessments on other Council facilities so that strengthening budgets could be prioritised. Since 2013, eight Council facilities have been seismically strengthened.

The original Detailed Seismic Assessment of the Memorial Square Rooms determined the building to be 12% of New Building Standards (NBS), this was subsequently revised to 45% NBS upon Peer Review. A building with less than 34% of the New Building Standards is categorised as Earthquake Prone. The building is therefore not Earthquake Prone however; upon the refurbishment and restoration of any building, it is prudent to carry out strengthening to as close to 100% of New Building Standards as is practically and economically possible.

The Community Rooms are currently closed as a community facility and are used for the storage of library books.

In 2018, the National Council of Women HB Branch submitted to the 2018-2028 LTP, to restore the Women’s Rest Building as a centre for the women of Napier, in partnership with Napier City Council. Napier City Council acknowledged the historic significance of the building and recommended working in partnership with the submitter and that Building options will be considered later in 2018 in conjunction with options for the library building development.

In 2021, Council passed the following resolution at the Ordinary Meeting of Council (Long Term Plan), commencing 8 June 2021:

a) That Council support engaging now with Historic Places Hawke’s Bay and National Council of Women Hawke’s Bay and other key stakeholders, subsequently undertaking a feasibility study in year 2 of the Long Term Plan to define a community use for the space, as well as an appropriate operating model;

b) That Council assign capital budget of $1.5 million, in years 2-3 of the Long Term Plan, with $750k funded through loans and the remainder of funding through gained through external and community funding being a gateway for the project; and

c) That Council allocate $100,000 of rates funding in year 2 of the Long Term Plan for a Feasibility Study and associated resourcing.

At the Future Napier Committee meeting of 24 March 2022, the Art Deco Trust (the Trust) presented a proposal to restore the Community Rooms to its original condition and to occupy the Community Rooms on a long-term lease.

The Trust has subsequently sent a written proposal to Council. The proposal is included as Attachment 1.

2.3 Issues

Issues to be resolved with regards the proposal from the Art Deco Trust include:

District plan provisions – Initial views are that the activities of the Art Deco Trust sit within the ‘commercial activity’ definition in the current Operative District Plan. Commercial activities are ‘prohibited’ in the Reserves Zone in which Memorial Square sits. Such commercial activities however are proposed to change to ‘Non-Complying’ in the Proposed District Plan.

This could result in the Trust not being able to occupy and operate commercial activities from the Community Rooms until at least part way through 2023, following the notification of the Proposed District Plan. If the proposed changes are ‘deemed operative’ then at that point the Trust or Council could apply for resource consent for the Trust to operate from the Building.

Further advice is being sought on this matter, however staff have identified the District Plan provision as potentially the most prohibitive hurdle that the Trust will have to overcome to operate commercial activity from the building.

Reserve Management Plan

Rule 46.2.1(b) of the Operative District Plan states that activities identified within an approved Reserves Management Plan are a permitted activity. The current Reserves Management Plan does not allow for this type of activity within Memorial Square. However, the preliminary work for reviewing the Reserves Management Plan is due to commence. Enabling this activity within the updated Reserves Management Plan may provide a faster route that going down the District Plan path.

Heritage Status

The Category 1 status with Heritage NZ will mean that both interior and exterior changes will require Resource Consent. It is expected that Heritage NZ would be deemed an affected party and would need to give their consent to the changes.

Other legal considerations

Memorial Square is subject to the Reserves Act 1977 and the Napier Borough Endowments Act 1876. Advice is currently being sought as to any implications of the Acts on the proposal.

Fundraising requirements

In order to attract external grant funding, an independent feasibility study may be required. For example, any application to the Lottery Significant Projects Fund or Lottery Community Facilities must be supported by an independent feasibility study that includes options to deal with existing problems and comments on risks and benefits of each option.

Memorandum of Understanding (MOU)

To proceed with the proposal and further develop plans the Trust would like to enter into a Memorandum of Understanding with Council as soon as possible.

The Memorandum would not be legally binding but will be a sincere reflection of the parties intended outcomes. Both parties would agree that they will, in good faith, work collaboratively together towards the initiative to restore/upgrade the Memorial Square Rooms and negotiate lease terms acceptable to both parties.

Both the upgrade and lease would be subject to obtaining all necessary regulatory consents and compliance with any relevant legislation.

Suggested matters for inclusion in a MOU

The Memorandum could include the main draft terms of a lease, operating model and potential use by other community groups.

It would set out the requirements and approvals required from Council as building owner. It is envisaged, for example, that Council would be required as building owner to have final approval of plans and specifications, procurement methods and construction contract terms. Council staff would however work collaboratively with the Trust throughout the process to ensure final approval is not unreasonably delayed.

Financial transaction accounting methodology would need to be approved.

Fundraising plans and approval process.

Project and financial monitoring.

Council staff representation on the project management team.

2.4 Significance and Engagement

The Art Deco Trust has undertaken a wide range of preliminary engagement and received letters of support and a local business petition. These include the National Council of Woman, Heretaunga Woman’s Centre, Historic Places Hawke’s Bay, Returned Services Association Napier and Hastings, RSA Woman’s Division, Hon Stuart Nash MP for Napier, Business owners and staff in businesses surrounding Clive and Memorial Square.

The letters of support are attached as Attachment 2.

2.5 Implications

Financial

As mentioned above, Council assigned capital budget of $1.5 million, in years 2-3 of the Long Term Plan, with $750k funded through loans and the remainder of funding through external and community funding.

As matters currently sit, subject to the adoption of the Annual Plan, half of the above budget becomes available 1 July 2022 and the other half 1 July 2023.

Should the 2023/24 portion be required earlier then a submission would have to be made to the Annual Plan process to bring this budget forward.

In addition, Council allocated $100,000 of rates funding in year 2 of the Long Term Plan for a Feasibility Study and associated resourcing. Subject to the adoption of the Annual Plan, this budget becomes available 1 July 2022.

Social & Policy

An independent feasibility study considering all community use options would determine the community purpose of Memorial Square Community Rooms, and whether the Art Deco Trust would be an ideal anchor tenant of such a facility. A lease agreement however could potentially ensure that those areas not required as exclusive use by the Art Deco Trust would be available to other Community Groups.

Risk

If a feasibility study does not consider the opportunity/loss of other uses and tenancies, there could be opposition from other community groups and the wider community.

There is a risk that budgets and fundraising may fall short of what is required in which case the project may have to be re-evaluated.

2.6 Options

The options available to Council are as follows:

Option 1: That Council leads the development of an independent feasibility study into an appropriate community use of the Memorial Square Community Rooms in accordance with Council’s 2021 LTP resolution and the Department of Internal Affairs (Lotteries) requirements for Lotteries Community Facility Funding feasibility studies that need to include:

• the size and scale of the project

• a discussion of the current situation and what's needed

• options to deal with existing problems

• comments on risks and benefits of each option

• comments on the best option or options

• an outline for the planned approach

• an assessment of the group's ability to deliver the project and the results over time.

Option 2: That Council agrees in principle to partner with the Art Deco Trust, through a Memorandum of Understanding, to facilitate the restoration and through a lease which will establish the Art Deco Trust as anchor tenants at the Memorial Square Community Rooms.

2.7 Development of Preferred Option

The proposal from the Art Deco Trust represents a significant opportunity for Council to partner with a community group that submits it has the skills and passion to lead and deliver the project for the community.

Whilst an open expression of interest type process has not been undertaken with community groups, the Trust has wide stakeholder support for this proposal and is considered to have the capability to partner with Council on such a project.

The LTP requires fundraising of $750,000 to be undertaken. The Art Deco Trust submits that it has the necessary skills to achieve this fundraising.

Option 2 therefore is the preferred option.

2.8 Attachments

1 Art Deco Trust - Womans Rest Proposal

2 Letters of Support - Art Deco Trust - Womans Rest

Future Napier Committee - 05 May 2022 - Open Agenda

Future Napier Committee

Open Minutes

Meeting Date:	Thursday 24 March 2022
Time:	10.20am -11.38am
Venue	Via Zoom (Audiovisual Link)
	Livestreamed via Council’s Facebook site

Present	Chair: Deputy Mayor Brosnan Members: Mayor Wise, Councillors Boag, Browne, Chrystal, Mawson, McGrath, Price, Simpson, Taylor and Wright
In Attendance	Chief Executive (Steph Rotarangi) Director City Services (Lance Titter) Director City Strategy (Richard Munneke) Director Community Services (Antoinette Campbell) Director Programme Delivery (Jon Kingsford) Director Infrastructure Services (Debra Stewart) Manager Communications and Marketing (Julia Atkinson) Chief Financial Officer (Caroline Thomson) Team Leader Planning and Compliance (Luke Johnson) Manager City Development (Paulina Wilhelm) Team Leader Transportation (Robin Malley) Manager Regulatory Solutions (Rachael Bailey) Team Leader Napier Assist/Āwhina Tangata (Dan Hicks) Strategic Planning Lead (Fleur Lincoln) Major Development Lead (Sophie Elliott) Team Leader City Design & Urban Renewal (Georgina King) Team Leader Development and Standards (Retha du Preez) Team Leader Napier Assist \| Āwhina Tangata (Dan Hicks) Māori Partnership Manager - Te Kaiwhakahaere Hononga Māori (Beverley Kemp-Harmer) Stuart Hylton (Consultant)
Public Forum	Jeremy Smith, Heritage Manager / GM, Art Deco Trust and Simon Dunn, Art Deco Trust Board Member/Chair, Art Deco Trust Property Subcommittee
Administration	Governance Advisors (Carolyn Hunt and Anna Eady)

Karakia

Apologies

Councillors Simpson / Boag

That the apologies from Councillors Crown and Tapine be accepted.

Carried

Conflicts of interest

Nil

Public forum

Art Deco Proposal - Jeremy Smith, Heritage Manager / GM, Art Deco Trust and Simon Dunn, Art Deco Trust Board Member/Chair, Art Deco Trust Property Subcommittee presented in the Public Forum.

Mr Smith addressed the meeting providing some background on The Art Deco Trust whose core purpose was the preservation, protection, restoration and celebration of our heritage. This was achieved in many ways through the Robert McGregor Fund, work with building owners supporting their work in the preservation of their Art Deco buildings.

The Trust wished to present to Council an opportunity and partnership for the redevelopment of the Women’s Rest building in Memorial Square to be returned to the Louis Hay original 1920s Frank Lloyd Wright inspired art deco design. An image of the current Women’s Rest and also a picture taken in 1920 was displayed at the meeting (Doc Id 1447104).

The Trust saw an opportunity to actually deliver the Women’s Rest as an active community hub for the city. The building had been closed for 9 years and this was an opportunity for the building to be strengthened and a community asset brought back into active service by the Trust. The Trust felt strongly that the Art Deco Trust needed to lead the project completely and this would provide the respective Napier managers time they could focus on other important projects.

The Trust has broad community support for the concept from the National Council of Women, Historic Places Trust, Napier MP Stuart Nash and the business owners near Clive Memorial Square. Discussion have been held with the Napier and Taradale Returned RSAs and the Women division of the RSA who support the concept and are now in conversation with their communities.

To proceed with the opportunity and further develop plans the Trust would like a Memorandum of Understanding with Council and assurance of a long term lease arrangement as soon as possible to enable plans to be advanced and work commenced.

The Trust does have the skills to lead and deliver the project for the community. It is a Grade 1 heritage building and the Art Deco Trust at its core is a heritage organisation. The Trust would be liaising with Heritage New Zealand and the Council’s Heritage Planner. Any work will require resource and building consents in the usual way.

It was noted that Council have a service agreement with the Art Deco Trust and a lot of outcomes that Council wishes to achieve in this new venture could be captured in the service agreement.

Announcements by the Mayor

Nil

Announcements by the Chairperson

The Chairperson announced a minor matter not on the agenda advising the meeting may not make a resolution, decision or recommendation about the item, except to refer it to a subsequent meeting for further discussion. (Standing Order 9.13).

· Art Deco Proposal discussed in the Public Forum

Announcements by the management

Due to availability of the Manager Regulatory Solutions, Mrs Bailey this item would be addressed later in the meeting.

Minor Matters

· Art Deco Proposal discussed in the Public Forum

Confirmation of minutes

Councillors Taylor / Chrystal

That the Minutes of the meeting held on 10 February 2022 were taken as a true and accurate record of the meeting.

Carried

Agenda Items

1. Resource Consent Activity Update

Type of Report:	Enter Significance of Report
Legal Reference:	Enter Legal Reference
Document ID:	1438421
Reporting Officer/s & Unit:	Luke Johnson, Team Leader Planning and Compliance

1.1 Purpose of Report

Applications are assessed by delegation through the Resource Management Act (RMA); it is not intended to have application outcome discussions as part of this paper.

This report only contains information which is lodged with Council and is publicly available

At the Meeting

The Team Leader Planning and Compliance, Mr Johnson spoke to the report, providing a brief overview and noted that since the February update, the submission of applications to the Resource Consenting team have continued to remain steady however have slightly declined in comparison to the same period 12 months ago down to 34 from 42.

A recent initiative has been the formation of a Key Account Management Team has been formed to provide a higher level of customer service and strategic alignment from Council’s perspective to developers with large projects within Napier. The group consists of five existing council officers Strategic Planning Lead (Fleur Lincoln); Major Development Lead (Sophie Elliott); Team Leader City Design & Urban Renewal (Georgina King); Team Leader Development and Standards (Retha du Preez); and Team Leader Planning and Compliance, Mr Johnson.

In response to questions from Councillors it was clarified that:

· 114 Carlyle Street - The processing of an application with this level of complexity for required Council to be assured that adverse effects from earthworks were not going to occur as a result. This has led to the engagement with a number of the applicant’s external experts in geotechnical and other fields to provide a factual basis for a notification decision. Geotechnical, engineers, landscape architects have been engaged by both parties in regard to the stability of the extensive cut that was proposed and also the landscape and visual assessment impact on the environment and surrounding residents.

· The complexity of these matters has drawn out the process however, officers have worked closely with the applicant’s and Council experts and sufficient information is now available to make an informed notification decision under section 95 of the Resource Management Act.

· Riverbend Road Project - The applicant has been asked to provide Council with an information package that can be provided to Councillors, Senior Management Team and uploaded to Council’s website to ensure the messaging for this development is consistent across the board.

Committee's recommendation

Mayor Wise / Councillor Taylor

The Future Napier Committee:

a) Note the resource consent activity update for period 18 January 2022 to 27 February 2022.

b) Note the change to a Key Account Manager (KAM) model for managing significant consenting projects.

Carried

2. Dog Control Bylaw and Policy Statement of Proposal

Type of Report:	Legal and Operational
Legal Reference:	Local Government Act 2002
Document ID:	1439107
Reporting Officer/s & Unit:	Paulina Wilhelm, Manager City Development

2.1 Purpose of Report

The purpose of this report is to:

1. Present a revised Dog Control Bylaw and Policy, including associated Statement of Proposal (the proposal); and

2. Recommend that the Napier City Council (the Council) commence public consultation in accordance with sections 83 and 156(1)(b) of the Local Government Act 2002 in respect of the proposal.

At the Meeting

The Manager City Development, Ms Wilhelm spoke to the report which was to present a revised Dog Control Bylaw together with the Statement of Proposal for adoption to release to the public.

In response to questions from Councillors it was clarified that:

· In regard to the map for Lagoon Farm it showed a dog on leash area, however it was confirmed that the bylaw applies to the public area only which is the track and does not include allowing dogs on private property, which is the farm area.

· Amendments to the map to clearly define the area as relating specifically to the cycle path.

· The area at Dolbel Reserve was discussed with the Manager of Parks and Reserves and it was identified that the area that is proposed to be off lead is the area that is currently separated through a fence from the area where the sheep roam.

· The Westshore map through to Bay View has got off lead exercise areas as being only between April to September to avoid dogs during the nesting season of the Dotterels.

· When the Bylaw has been released and adopted the signage will be revised and ensure that the public understand how the Bylaw will be applied.

· The dog exercise on lead pathways at the Ahuriri Estuary will be clearly identified on the maps.

Committee's recommendation

Councillors Chrystal / Wright

The Future Napier Committee:

a) Confirm that pursuant to sections 155(2)(b) and 155(3) of the Local Government Act 2002 (LGA), the proposed bylaw and policy are not inconsistent with the New Zealand Bill of Rights Act 1990 (NZBORA).

b) Adopt the Statement of Proposal and Proposed Dog Control Bylaw and Policy for the purposes of public consultation.

c) Authorise public consultation in respect of the proposal in accordance with sections 83 and 156(1)(b) of the LGA.

d) Note the timeframe for consultation release to be in the next twelve months at the discretion of the Chief Executive Officer to allow flexibility in working with the existing consultation schedule.

e) Note minor amendments to the Lagoon Farm and Ahuriri Estuary maps following Committee’s discussion.

Carried

Announcments by Management

Napier Assist Project – The Manager Regulatory Solutions, Mrs Bailey Introduced Dan Hicks the new Teamleader for Napier Assist who has been responsible for a lot of the progress made over the last weeks and months.

Council’s decision in September 2021 was to implement the service in two stages. The first stage and priority was the CCTV upgrade. Stage two was to establish the foot patrols ensuring the CCTV network was established targeting problem areas also enhanced the safety of the foot patrols with the support of CCTV. Full maturity of the service was programmed across five years with funding being available.

The focus has been on stage 1 we have been working with contractors to bring the network over which will be up and running from 1 July 2022 and recruitment has commenced for staff to undertake monitoring work.

We are trying to fast track Stage 2 as much as possible with recruitment applications closing on 17 April 2022. The retailers and other stakeholders have been waiting for this service and wishing to fast track however, there are some time constraints mostly on recruiting and training people to a level that is satisfactory to undertake the role effectively and safely. Therefore we remain committed to building the service over time.

The Team Leader Napier Assist/Āwhina Tangata. Dan Hicks advised that a lease had been secured for Napier Assist in Dunvegan House and the frontage of the corner of the building will have advertising to align with the Customer Services Centre. The team would consist of 12.

Parking Meter Upgrade – This project was deferred to May as the supplier had production delays due to Covid. May 2022 for the Central Business District and June for Taradale are the current scheduled dates for implementation. Leading up to this implementation communication will be commenced for the public to advise the community that the change to parking meters is imminent. The meters will be in the Library and Customer Services area to enable the public to practise on them and staff will be available to provide support and advice on how they operate.

Minor Matters

Art Deco Proposal – Women’s Rest – The Chief Executive. Dr Rotarangi advised that discussions had been undertaken with the Art Deco Trust based on the concept presented today in regard to the feasibility study, potential heritage status plan and the building itself and what the requirements be.

In response to questions the following was clarified:

· The Art Deco Trust indicated that once the work had been scoped it would provide a better guide to how long the work would take however estimated approximately 12-24 months

· Have a service agreement that includes consultation with the National Council of Women, a key stakeholder, on the specific wording to other activities on controlling the space of the building.

· Requires further investigation and how feasible it is to have the end user leading the project on behalf of Council however will work collaboratively with the Art Deco Trust.

· The Conservation Plan 2019 provides good basis for good decision making and the use to any possible change to the building itself. The presentation this morning did show potential to go back to original design of the Women’s Rest.

· The use of the building is a utilitarian war memorial and provides a commemorative and also a community function and the original purpose was a social facility for mothers carrying out their duties in the town centre and needing a rest.

· The appropriate use of the building conservation plan states “it requires an appropriate new use which reflects its social, cultural, historical, technological and commemorative significance”. It is important to give lot of thought what uses are appropriate and not too hasty to make decision.

· In terms of changes to the original design the Conservation Plan provides some guidance. Work undertaken after the earthquake was valuable for its technological value bringing in the earthquake strengthening at the time. The rebuild cannot be disregarded as not having any heritage value so it is important prior to any decisions being made to alter the building that advice is sought from a Conservationist Architect as to whether it would impact on its heritage values.

· The Art Deco Trust would submit a formal proposal to enable a report to be brought back to Council for consideration. Collaboration between officers and Art Deco Trust to scope what work is required.

· Funding of $1.5m was made up of $750,000 of Council funding and externally raised funding.

The Art Deco Proposal – Women’s Rest was supported by the meeting to refer this matter to the next meeting cycle.

The meeting closed at 11.38am

Approved and adopted as a true and accurate record of the meeting.

Chairperson .........................................................................................................................

Date of approval ..................................................................................................................

Photos from Public Forum - Women’s Rest today

Women’s Rest 1920s

Meeting Date:	Thursday 5 May 2022
Time:	Following the Sustainable Napier Committee
Venue:	Large Exhibition Hall War Memorial Centre Marine Parade Napier
	Livestreamed via Council’s Facebook site

Committee Members	Chair: Deputy Mayor Brosnan Members: Mayor Wise, Councillors Boag, Browne, Chrystal, Crown, Mawson, McGrath, Price, Simpson, Tapine, Taylor and Wright
Officer Responsible	Director City Strategy
Administration	Governance Team
	Next Future Napier Committee Meeting Thursday 16 June 2022