Sustainable Napier Committee
Open Minutes
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Meeting Date: |
Thursday 28 July 2022 |
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Time: |
9.30am – 12.43pm |
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Venue |
Large
Exhibition Hall |
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Livestreamed via Council’s Facebook site |
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Present |
Councillor Price (In the Chair), Mayor Wise, Deputy Mayor Brosnan, Councillors Boag [Zoom], Browne, Crown, Mawson, McGrath, Simpson, Tapine, Taylor and Wright |
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In Attendance |
Acting Chief Executive (Richard Munneke) Deputy Chief Executive / Executive Director Corporate Services (Jessica Ellerm) Executive Director Infrastructure Services (Debra Stewart) Acting Director Programme Delivery (Jamie Goodsir) Executive Director City Services (Lance Titter) Acting Excutive Director Community Services (Darran Gillies) Manager Communications and Marketing (Julia Atkinson) Pou Whakarae (Mōrehu Te Tomo) Chief Financial Officer (Caroline Thomson) Manager Property (Bryan Faulknor) Manager Water Strategy (Russell Bond) Team Leader 3 Waters Operations Planning (Philip Kelsen) Principal Transportation Engineer (Tony Mills) Team Leader Parks, Reserves and Sportsgrounds (Jason Tickner) Parks Policy Planner (Tania Diack) Māori Partnership Manager - Te Kaiwhakahaere Hononga Māori (Beverley Kemp-Harmer) [Zoom] Economic Development Manager (Bill Roberts) Team Leader City Design & Urban Renewal (Georgina King) Strategic Planning Lead (Fleur Lincoln) |
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Administration |
Governance Advisors (Anna Eady and Carolyn Hunt) |
Karakia
The meeting was opened with a karakia.
Apologies
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That the apology from Mayor Wise and Councillor Chrystal be accepted and the apology for lateness from Councillor Taylor be accepted. |
Conflicts of interest
Nil
Public forum
Napier Pirates Rugby and Sports Club - Aayden Clarke & Graham Atkins (Presentation attached under separate cover)
New Clubrooms and Community Facility Development Project
· The Napier Pirates Rugby and Sports Club was started in 1886 and is the oldest rugby club in Hawke’s Bay.
· The Club is family oriented, membership extends across all age groups, and in keeping with the community focus they are associated with other affiliated codes such as cricket and rugby league. There are approximately 330 members at the club.
· The proposed development would be in the Park Island Northern Sports Hub, near the Parklands residential development. This land has been tagged for the Club for many years and they have been in conversation with Council about this concept for some time.
· The new facility would be designed for all genders and sports.. It has been designed to complement the Hawke’s Bay Rugby Union next door and the wider community, with at least half of the changing rooms available for community use.
· The estimated cost of construction is $2.5 - $3m; the Club have $2m funding secured and are seeking a proportional financial investment from NCC in the visitors changing rooms and ablution block.
· Future plans for their existing facility at Tamatea Park are not finalised, and the Club are open to what could happen with it, however it has been factored into the finance for the new build so they are looking to put it on the market unless another viable option presented itself.
· There will not be any excavation of ground in the new build. The side bunkers proposed would be built up and would provide good views of the field for spectators, and also an entry to the upstairs club rooms.
Announcements by the Deputy Mayor
The Director-General of Health announced yesterday that 14 Councils are required to add fluoride to their drinking water. Napier City Council (NCC) is not one of the Councils named and has no intention of adding fluoride to the drinking water at this point. However as the Ministry of Health has previously signalled to all Councils they may be required to add fluoride to drinking water.
Announcements by the Chairperson
Nil
Announcements by the management
Top five water projects (Presentation attached under separate cover):
Pandora Industrial Main Renewal – Heavy cleaning is underway and to date they have cleaned 2km of Eriksen Road, will be moving to McLeod Road next towards the Awatoto Waste Water Treatment Plant.
Airport Pump Station - This project has been completed, the new pump station has been commissioned and is operational.
Mataruahou Reservoir – Work is underway to calculate the storage volume required for the proposed Mataruahou Reservoir. In the next four weeks the final volume required will be ascertained. High-level site models for stakeholder engagement and approval will also be worked on.
Mataruahou Rising and Falling Mains – Linked to the Mataruahou Reservoir project. Concept designs and desktop assessments of new water mains is being undertaken. The project is running to schedule.
Maraenui Stormwater Trunk Mains – This work is also connected to the Infrastructure Acceleration Fund. It will provide an upgraded public stormwater infrastructure network to service Maraenui and will help maintain the level of service within the catchment area should there be a severe storm event. This is a large piece of work, with an estimated value of $27m.
There has been a Government announcement of funding for 400 houses in Marenui. This will be in addition to the Riverbend Road, K3 development. The Government funding will provide future proofing for additional houses. Although the location of the housing is not yet known, apart from the Kāinga Ora 150 house development, it provides for intensification on private land.
Confirmation of minutes
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That the Minutes of the meeting held on 16 June 2022 were taken as a true and accurate record of the meeting.
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1 Top Five Water Projects 2 Napier Pirates New Clubrooms Presentation |
Councillor Taylor joined the meeting 9.47am
Sustainable Napier Committee - 28 July 2022 - Open Minutes
1. Napier Pirate Rugby & Sports Club - Park Island Proposal
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Type of Report: |
Procedural |
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Legal Reference: |
N/A |
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Document ID: |
1474757 |
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Reporting Officer/s & Unit: |
Jason Tickner, Team Leader Parks, Reserves and Sportsgrounds |
1.1 Purpose of Report
The purpose of the report is to seek approval in principle for the Napier Pirate Rugby & Sports Club to locate their clubrooms in the Park Island Northern Sports Hub, and identify the future Council infrastructure required to facilitate the relocation.
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The Officer spoke to the report and in response to questions from the Committee it was noted: · The detailed design process will begin in advance of the 2023/24 Annual Plan (AP) in order to move the project forward and calculate cost. Council funding may be available from development contributions and would need to be finalised prior to the Building Resource Consent application. The lease would follow after the decision of Council on funding. · A more detailed funding proposal will be brought for consideration by Council as part of the 2023/24 AP. · Council Officers are not aware of other facilities in Napier which can accommodate female changing rooms separate from males. · The storm water system should not be affected by this development as most of the site will be developed as a grass site. This will be explored in more depth as part of the detailed design. · Looking at methods to conserve water will be considered in the detailed design as this is best practice. · Sports Hawke’s Bay do not fund capital projects so they would not be a funding partner in this project.
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Officer’s Recommendation The Sustainable Napier Committee: a. Approve in principle that the Napier Pirate Rugby & Sports Club be allowed to locate their new facility to Park Island in accordance with the Park Island Masterplan, subject to; i. Detailed building and field design in collaboration with Napier City Council Parks, Reserves and Sportsgrounds team ii. Financial estimates being undertaken for the construction of the changing room facilities, rugby field and car parking and reported back to council with funding options iii. A lease agreement being prepared and reported to Council for approval iv. All appropriate Building and Resource Consents being granted
b. Agree that council officer’s work with the Napier Pirate Rugby & Sports Club to finalise the details of this proposal and report back to council for decision. |
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Committee AMENDED resolution
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The Sustainable Napier Committee: a. Approve in principle that the Napier Pirate Rugby & Sports Club be allowed to locate their new facility to Park Island in accordance with the Park Island Masterplan, subject to; i. Detailed building and field design in collaboration with Napier City Council Parks, Reserves and Sportsgrounds team ii. Financial estimates being undertaken for the construction of the changing room facilities, rugby field and car parking and reported back to council with funding options iii. A lease agreement being prepared and reported to Council for approval iv. All appropriate Building and Resource Consents being granted
b. Agree that council officer’s work with the Napier Pirate Rugby & Sports Club to finalise the details of this proposal and report back to council for decision. c. Direct officers to prepare the information required to allow a funding decision by Council as part of Council’s Annual Plan 2023/24. |
2. Three Waters Reform Programme Progress
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Type of Report: |
Information |
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Legal Reference: |
N/A |
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Document ID: |
1469296 |
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Reporting Officer/s & Unit: |
Russell Bond, Manager Water Strategy |
2.1 Purpose of Report
To inform the Council on the progress of the Three Waters Reform Programme within Napier.
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The Officer took the report as read and there were no questions from the Committee. ACTION: The Manager Water Strategy will provide Elected Members more information on the Iwi Engagement and Cultural Values Assessment project. |
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Committee resolution
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The Sustainable Napier Committee: a. Receive the report on the Three Waters Reform Programme
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3. Three Waters Operational Update
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Type of Report: |
Operational |
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Legal Reference: |
N/A |
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Document ID: |
1479402 |
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Reporting Officer/s & Unit: |
Philip Kelsen, Team Leader 3 Waters Operations Planning |
3.1 Purpose of Report
To give an update on Three Waters Operations Planning activities.
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The Officer took the report as read. In response to questions from the Committee it was noted: · The recent Outfall pipe leak was situated at the site of an older repair. · When the smoke testing, to determine inflow and infiltration, is being carried out it can reveal issues with sewer connections to the storm water network on private property. · During dry weather the stormwater pipes which are coming into the drains should be dry. If water is found coming out of them there could be an issue and further testing is carried out. · The Smoke Testing is one tool used in conjunction with CCTV inspections; it is carried out once a year and has an annual budget. In the routine testing older earthenware pipe networks are targeted as they deteriorate. There can be cross-connection issues in newer pipes, especially where there has been new development. A desktop analysis is carried out to target the Smoke Testing as it is not feasible to do the whole network. Flow meters in sewer catchments can also help for targeting testing, and identified ponding issues. · There are not exceptional numbers of issues identified on the catchments which have been tested. If there is one found it is rectified quickly by the Council Depot staff. If the issue is on private land Council will notify the owners their property is not complying with the building standards and give them a realistic timeframe to address it. |
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Committee resolution
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The Sustainable Napier Committee: a. Receive the Three Waters Operational Update report.
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1 Three Waters Operational Update |
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Type of Report: |
Information |
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Legal Reference: |
N/A |
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Document ID: |
1475042 |
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Reporting Officer/s & Unit: |
Jamie Goodsir, Acting Director Programme Delivery |
4.1 Purpose of Report
To provide Council with information on the FY22/23 Capital Programme and initiatives underway to improve Capital Programme Delivery.
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The Officer took the report as read, noting the range of projects in the report have been extended to give a broader view of projects across Council to Elected Members and the public. There were no questions from the Committee. |
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Committee resolution
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The Sustainable Napier Committee: a. Receive the report titled “Capital Programme Delivery”. |
5. Proposed new playground for south-west Taradale
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Type of Report: |
Procedural |
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Legal Reference: |
Reserves Act 1977 |
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Document ID: |
1475727 |
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Reporting Officer/s & Unit: |
Tania Diack, Parks Policy Planner Jason Tickner, Team Leader Parks, Reserves and Sportsgrounds |
5.1 Purpose of Report
To propose Trigg Crescent Reserve as the most suitable area for installing a new playground in south-west Taradale and to carry out public engagement on this basis.
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The Officers spoke to the report and in response to questions from the Committee it was noted: · This project has been focusing on finding a location for a playground. If Trigg Crescent Reserve is the preferred location matters such as the stream that runs along one side and the prevalence of dog walkers will be looked into in more detail. It may be the playground is fenced to mitigate these risks. · The current budget is for building the playground. If a budget for maintenance is required this would be brought back to Council for consideration. |
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Committee resolution
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The Sustainable Napier Committee: a. Endorse the recommendation to install a new playground on Trigg Crescent Reserve as per the ‘New Playground Assessment - Taradale South-West’ attached to this report b. Approve public consultation to be undertaken on the basis the installation of a new playground will be in Trigg Crescent Reserve and to assist with finalising design.
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6. Proposed Project Deferral - Puketitiri Road Upgrade
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Type of Report: |
Operational |
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Legal Reference: |
N/A |
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Document ID: |
1479199 |
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Reporting Officer/s & Unit: |
Robin Malley, Team Leader Transportation |
6.1 Purpose of Report
To obtain Council approval for deferring physical construction of upgrades to Puketitiri Road until funding can be secured from the National Land Transport Programme.
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The Officer spoke to the report. It was noted the Mission development is in this area and conversations are happening with those developers about the roading needs. In response to questions from the Committee it was noted: · Council Officers will discuss this project with Waka Kotahi to find out whether there is anything outside of their normal processes which can be utilised to push this project along.
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Officer’s Recommendation The Sustainable Napier Committee: a. Approve deferral of major physical improvement works on Puketitiri Road until such time as the project can be funded from available sources. b. Direct the Chief Executive to continue with professional services to enable detailed estimates and work programmes to be developed, including any land purchases.
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Committee AMENDED resolution
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The Sustainable Napier Committee: a. Direct Officers to progress with design, in partnership with key stakeholders, land acquisition planning and funding mechanisms to be considered as part of the Annual Plan 2023/2024. b. Direct the Chief Executive to continue with professional services to enable detailed estimates and work programmes to be developed, including any land purchases.
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Councillor Tapine left the meeting 10.45am
7. Land adjacent 18 Sealy Road - Road Stopping
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Type of Report: |
Legal |
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Legal Reference: |
Local Government Act 2002 |
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Document ID: |
1480379 |
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Reporting Officer/s & Unit: |
Robin Malley, Team Leader Transportation |
7.1 Purpose of Report
To obtain Council approval to initiate the road stopping process in accordance with the 10th Schedule of the Local Government Act 1974, and the subsequent sale of approximately 65m2 of current legal road to the adjoining owners at 18 Sealy Road.
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The Executive Director Infrastructure spoke to the report. There were no questions from the Committee. |
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Committee resolution
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The Sustainable Napier Committee: a. Pursuant to Section 342 of the Local Government Act 1974, initiate the stopping of approximately 65m2 of legal road, adjacent to 18 Sealy Road, in accordance with the Tenth Schedule of the Local government Act 1974; b. Note that a condition of the Tenth Schedule is to publicly notify the proposed road stopping; and c. That upon completion of the Tenth Schedule stopping process, the stopped road is sold to the adjoining owners at 18 Sealy Road at valuation plus all associated legal, survey and advertising costs. Further, the land is to be amalgamated with the purchasers land and held in one record of title incorporating easements to protect access to Council and other utility provider’s assets.
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Mayor Wise joined the meeting 10.49am
8. Alexander Park - Unison Easement
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Type of Report: |
Operational and Procedural |
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Legal Reference: |
Reserves Act 1977 |
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Document ID: |
1467839 |
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Reporting Officer/s & Unit: |
Bryan Faulknor, Manager Property Jenny Martin, Property and Facilities Officer |
8.1 Purpose of Report
To obtain Council approval for a power easement under Alexander Reserve.
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The Officer spoke to the report. There were no questions from the Committee. |
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Committee resolution
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The Sustainable Napier Committee: a. Recommend that Council approves, as administering body, under section 48(1) of the Reserves Act 1977, the grant of a power easement to allow a power cable be direct drilled under Alexander Reserve (being part Lot 3 DP7354). b. Recommend that Council approves, in exercise of the Ministerial consent (under delegation from the Minister of Conservation), the granting of the above easement.
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9. Road Stopping - Land adjacent to 85 Boyd Road, Poraiti
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Type of Report: |
Legal |
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Legal Reference: |
Local Government Act 2002 |
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Document ID: |
1472182 |
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Reporting Officer/s & Unit: |
Bryan Faulknor, Manager Property Jenny Martin, Property and Facilities Officer |
9.1 Purpose of Report
To obtain Council approval to initiate the road stopping process in accordance with the 10th Schedule of the Local Government Act 1974, and the subsequent sale of approximately 776m2 of current legal road to the adjoining owners at 85 Boyd Road, Poraiti.
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The Officer spoke to the report. There were no questions from the Committee. |
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Committee resolution
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The Sustainable Napier Committee: a. Pursuant to Section 342 of the Local Government Act 1974, initiate the stopping of approximately 776m2 of legal road, adjacent to 85 Boyd Road, Poraiti in accordance with the Tenth Schedule of the Local Government Act 1974; b. Note that a condition of the Tenth Schedule is to publicly notify the proposed road stopping; and c. That upon completion of the Tenth Schedule stopping process, the stopped road is sold to the adjoining owners at 85 Boyd Road at valuation plus all associated legal, survey and advertising costs. Further, the land is to be amalgamated with the purchasers land and held in one record of title.
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Councillor Tapine re-joined the meeting 10.52am
10. Lease of Reserve - Napier Frivolity Minstrels (Incorporated)
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Type of Report: |
Legal |
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Legal Reference: |
Reserves Act 1977 |
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Document ID: |
1473592 |
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Reporting Officer/s & Unit: |
Bryan Faulknor, Manager Property Jenny Martin, Property and Facilities Officer |
10.1 Purpose of Report
To obtain approval to grant a new ground lease to the Napier Frivolity Minstrels (Incorporated) for the land and building at 104C Latham Street on the Latham Street Reserve for a term of 15 years with one 15 year right of renewal.
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The Officer spoke to the report and in response to questions from the Committee it was noted: · Although Council owns the building in question the Napier Frivolity Minstrels would be responsible for the internal and external maintenance of the it as part of the lease. The building is in good condition. · There is parking available at this location, however Council would make sure there was no impediment in accessing the pump station at this location. · The Environment Centre, which is currently based in Hastings and seeking new premises, were spoken to about this location, but it was deemed unsuitable for them.
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Committee resolution
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The Sustainable Napier Committee: a. Recommend that Council resolve to approve, as administering body, a lease, under Section 73(3) of the Reserves Act 1977, for the Napier Frivolity Minstrels (Incorporated) for the land and building at 104C Latham Street on the Latham Street Reserve for a term of 15 years with a 15-year right of renewal. b. Resolve to approve, in exercise of the Ministerial consent (under delegation from the Minister of Conservation), the granting of the above lease. c. Note that pursuant to Section 73 of the Reserves Act, the proposed lease is required to be publically notified and should any objections or submissions be received then the matter will be required to be brought back to Council. Should no submissions or objections be received then the above resolution approving the lease stands.
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11. Lease of Reserve - Bledisloe Park - HB Indoor Bowls Assoc.
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Type of Report: |
Legal and Operational |
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Legal Reference: |
Reserves Act 1977 |
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Document ID: |
1479805 |
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Reporting Officer/s & Unit: |
Bryan Faulknor, Manager Property Jason Tickner, Team Leader Parks, Reserves and Sportsgrounds |
11.1 Purpose of Report
To seek Council’s approval to grant a ground lease pursuant to Section 54 of the Reserves Act 1977 to the Hawke’s Bay Indoor Bowls Association Incorporated, for land at Bledisloe Park, Taradale on which to construct their new Indoor Bowling Facility and associated car parking.
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The Officers spoke to the report and in response to questions from the Committee it was noted: · Council’s Principal Transportation Engineer is supportive of the lease and believes the main use of the Bowls Club will not clash with school hours or peak traffic times. They did suggest options for the vehicle entrance could be explored as part of the Resource Consent process to see if there is a safer option for this high use area.
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Committee resolution
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The Sustainable Napier Committee: a. Resolve to approve, as administering body, the granting of a ground lease, pursuant to Section 54 of the Reserves Act 1977, to the Hawke’s Bay Indoor Bowls Association Incorporated for land at Bledisloe Park, Taradale on which to construct their new Indoor Bowling Facility and associated car parking. b. Resolve to approve, in exercise of the Ministerial consent (under delegation from the Minister of Conservation), the granting of the above lease. c. Note that pursuant to Section 54 of the Reserves Act, the proposed lease is required to be publically notified and should any objections or submissions be received then the matter will be required to be brought back to Council. Should no submissions or objections be received then the above resolution approving the lease stands. d. Resolve that the term of the proposed lease be for 15-years plus one right of renewal of 15-years. e. Note that in granting any lease Council is merely acting in its capacity as a lessor and as owner of the land. Any such approval shall not imply the consent of Council as a regulatory authority and thus the proposed building is subject to the club obtaining all required regulatory consents. f. That a DECISION OF COUNCIL is required urgently. The matter has already been approved in principle by Council and a Decision of Council will allow the public notification process to proceed and assist with the club obtaining their timelines with regards consents and construction.
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Meeting adjourned 11.02am
Meeting resumed 12.35pm
Sustainable Napier Committee - 28 July 2022 - Open Minutes
PUBLIC EXCLUDED ITEMS
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That the public be excluded from the following parts of the proceedings of this meeting, namely: 1. Property Purchases |
The general subject of each matter to be considered while the public was excluded, the reasons for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution were as follows:
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General subject of each matter to be considered. |
Reason for passing this resolution in relation to each matter. |
Ground(s) under section 48(1) to the passing of this resolution. |
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1. Property Purchases |
7(2)(i) Enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
48(1)A That the public conduct
of the whole or the relevant part of the proceedings of the meeting would be
likely to result in the disclosure of information for which good reason for
withholding would exist: |
The meeting moved into Committee at 12.35pm
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Approved and adopted as a true and accurate record of the meeting.
Chairperson .............................................................................................................................
Date of approval ...................................................................................................................... |