Agenda of Ordinary Meeting of Council - Thursday, 25 August 2022

Ordinary Meeting of Council - 25 August 2022 - Open Agenda Item 6

6. Results of the 2021/22 Resident Survey and 2022 Stakeholder Consultation

Type of Report:	Information
Legal Reference:	N/A
Document ID:	1486775
Reporting Officer/s & Unit:	Lauren Sye, Corporate Planning Analyst Jessica Ellerm, Deputy Chief Executive / Executive Director Corporate Services

6.1 Purpose of Report

This report provides Council with the results of Napier City Council’s Annual Resident Survey for 2021/22 and 2022 Stakeholder Consultation.

Officer’s Recommendation

That Council:

a. Receive the results of the Napier City Council Annual Resident Survey for the period 1 July 2021 to 30 June 2022 and the results of the Stakeholder Consultation 2022.

b. Note that satisfaction ratings from the Annual Resident Survey form part of Council’s performance framework as outlined in the Long Term Plan, and are audited and reported publically as part of its Annual Report.

c. Note that officers will disseminate the results of the Annual Resident Survey and Stakeholder Consultation across the organisation, and that the Executive Leadership Team will workshop the results and share them with the incoming Council during the induction for the next triennium.

6.2 Background Summary

What is the Resident Survey and why do we conduct it?

Since 1992, Council has commissioned an annual survey of Napier residents to seek their views on Council’s performance over the year. By asking Napier residents for their views on and satisfaction with Council services, Council officers, Elected Members, and the wider Napier community can identify what Council is doing well, and identify how Council can best invest its resources to improve residents’ satisfaction with its overall performance.

Surveying Napier residents is one of many ways that residents provide their feedback to Council on its services. For example, some residents routinely voice their praise and concerns on social media and Council recently received 47 submissions on its Annual Plan consultation. Surveying Napier residents using robust research methodology and a sample of 452 people allows for a 95% confidence level in the information provided. The results therefore provide Council officers, Elected Members and the community with a representative picture of what most Napier residents are thinking at a point in time.

The majority of the satisfaction ratings determined through the survey have been incorporated into Council’s long-term planning and performance framework. The satisfaction indicators and accompanying targets sit inside our Long Term Plan 2021-31 as service performance measures under the relevant Activity Group. Council then reports on the progress against these targets, and a range of other indicators, in its Annual Report (currently being prepared for the 2021/22 financial year).

Survey methodology: Resident Survey

Surveying is undertaken by an external provider, SIL Research, which is based in Napier.

The Resident Survey is conducted quarterly, and results from each quarter are brought together at the end of each financial year to form the end-of-year report, which is attached for your consideration.

452 responses were collected throughout the year for the 2022 Resident Survey, through a mixture of methods including:

· Telephone surveys

· Social media advertisements directing residents to an online survey

· Online surveys advertised through Council’s own channels, and

· Postal forms.

SIL Research ensures a diverse sample group ranging in age, gender, ethnicity, the length of time they have lived in Napier, and home ownership/rental status. The final dataset for the Resident Survey has been statistically weighted to increase accuracy of the reported results (i.e. calculations have been applied to the results to bring them more in line with Napier’s population).

What is the Stakeholder Consultation and why do we conduct it?

Council manages a wide variety of stakeholder relationships to carry out its business. These relationships vary in degree and level of interactions, and may be of a funding, business, partnership, membership or advocacy nature. It is important that Council maintains a positive relationship with its stakeholders. This consultation measures how satisfied our stakeholders are with the way Council engages with them.

A baseline stakeholder satisfaction survey was carried out in April 2021 (Agenda of the People and Places Committee 12 August 2021 refers). This year is the second time this survey has been conducted.

Survey methodology: Stakeholder Consultation

Approximately 300 stakeholders that had a connection or relationship with the Council were identified and surveyed using online methods (via email invitation) and by further telephone follow-ups between May and June 2022.

A total of 134 stakeholder organisations participated in the survey. However, incomplete responses and responses where the organisation didn’t have a known relationship with Council were excluded, resulting in a total of 102 surveys being used in the final analysis.

6.3 Resident Survey Results

Overall results

The main findings as outlined in the survey report include:

· In 2022, there has been a general decline in public sentiment regarding Council services and performance. Just over half of respondents (55%) were satisfied with Council performance. Younger residents tended to be least satisfied across most services. 55% represents the lowest recorded overall satisfaction rating since the metric was included in the survey results in 2015.

· Overall, 13 out of 30 (43%) Council services received satisfaction scores of 60% or above; 4 services rated 80% or higher.

· Community and recreational facilities remained the most satisfactory aspects of life in Napier for local residents, collectively representing the top three highest rated services/facilities in 2022: sports fields (83%), parks and reserves (83%), and public gardens (81%).

· However, a number of services recorded a decline in satisfaction; the greatest falls in satisfaction were measured for Council leadership (-13%), roads (-11%), and public toilets (-10%).

· 6 out of 30 services (20%) were rated below 50%, with the lowest satisfaction for drinking water (28%), urban stormwater (37%), public swimming pools (41%), Council leadership (46%), and CBD car parking (46%).

Decreased satisfaction

The survey report notes the following areas have had a decrease in satisfaction rating (compared with the 2020/21 year) of more than 5%.

Activity/service	Satisfaction in 2021	Satisfaction in 2022	Variance	Target in LTP met?
Overall satisfaction	68%	55%	-13%	No LTP target
Council leadership	59%	46%	-13%	No LTP target
Roads	60%	49%	-11%	No
Footpaths	67%	57%	-10%	No
Public toilets	67%	57%	-10%	No
Keeping people informed	65%	55%	-10%	No LTP target
Management of litter, graffiti and vandalism	70%	61%	-9%	No
Opportunities to have a say	61%	53%	-8%	No LTP target
Swimming pools	49%	41%	-8%	No LTP target
Rubbish collection	81%	74%	-7%	No
Attracting visitors	75%	68%	-7%	No LTP target
Activities and events	69%	62%	-7%	No LTP target
Recycling	69%	62%	-7%	No LTP target
Town planning	67%	60%	-7%	No LTP target
Noise control	64%	58%	-6%	No

The survey report benchmarks Napier City Council’s ratings against the average rating from other councils across New Zealand. Of note, areas where Napier City Council has rated lower than the NZ benchmark by over 10% include:

· Drinking water: 28% against a NZ Benchmark of 72% (-44% variance)

· Stormwater: 37% against a NZ Benchmark of 60% (-23% variance)

· Libraries: 59% against a NZ Benchmark of 81% (-22% variance)

· Swimming pools: 41% against a NZ Benchmark of 71% (-20% variance)

· Sewerage: 59% against a NZ Benchmark of 77% (-18% variance)

· Carparking: 48% against a NZ Benchmark of 62% (-14% variance)

Increased satisfaction

The survey notes the following areas have seen an increase in satisfaction rating compared with the previous year:

Activity/service	Satisfaction in 2021	Satisfaction in 2022	Variance	Target in LTP met?
Carparking	47%	48%	+1%	No
Drinking water	26%	28%	+2%	No

The only area where the results for Napier City Council are higher than the NZ benchmark by over 10% was for cycleways (80% satisfaction against a NZ Benchmark of 66% (+14% variance)). Note that some services do not have an associated benchmark.

Areas with greatest improvement potential

Officers recognise that any ratings which are lower than the benchmark or significantly lower than previous years’ ratings points to an area for improvement. It is important to take time to understand the rating by looking at the context of the rating, what work Council already has underway, and any further work that may need to occur.

Council received the lowest scores compared to NZ benchmarks, or the most significant negative variances compared with the 2021 rating, in the following areas:

· Drinking water

· Stormwater

· Libraries

· Swimming pools

· Council leadership

· Roads

· Footpaths

· Public toilets

· Keeping people informed

Interactions with Council

The survey also asks respondents if they have personally contacted Council in the last year, and how they found that interaction. 40% of respondents stated they had contact with the Council in 2021-22, and 58% of them were satisfied with this contact.

Telephone (54%) was the most prevalent method of communication, followed by email (38%) and in-person at the Customer Service Centre (15%).

Social media (58%) remained the most preferred communication mode. Younger residents (18-39) expressed a preference for social media (78%), whereas older residents (65+) preferred traditional printed newspapers (40%) and flyers in the mail (36%).

6.4 Stakeholder Consultation Results

Overall results

Overall, 2022 results showed good and consistent levels of satisfaction and perceptions of Council’s performance from our stakeholders. 72% of surveyed stakeholders felt satisfied with their current Council relationship, with an average score of 7.01 out of 10 (up from 6.63 in 2021). Those with a closer relationship to Council (e.g. cooperation, collaboration and partnership) typically reported greater satisfaction (average scores above 7.5 out of 10).

In the past 12 months, 80% of surveyed stakeholders reported receiving communication from Council; the most cited communication method received was email (90%). 73% indicated Council’s engagement was proactive (65% in 2021).

On average, 7-in-10 stakeholders (71%) provided positive ratings in relation to Council’s communication (average 6.94 out of 10). The highest communication attribute was that Council “listens to your organisation about issues of common interest and concern”. Fewer stakeholders agreed that Council ‘shares information’ to ensure they ‘are well informed’.

As a result, 86% of surveyed stakeholders reported having at least some trust and confidence in the Council (80% in 2021); 1-in-6 (16%) had full trust and confidence (15% in 2021).

Better engagement with organisations (including acknowledgement) and Council’s leadership, performance and decision making were the two key areas identified for improvement.

1.5 Significance and Engagement

During the pre-election period, Council business must continue however Council should also carefully consider the impact policy decisions or significant changes would have on the incoming Council.

This report is for information only; there are no direct decisions required as a result of these satisfaction ratings at this time.

If Council wishes to explore options for improving satisfaction in particular areas of Council business, the initiatives that result from that work may require engagement, depending on their significance and resourcing requirements. This is appropriately determined in reference to Council’s Significance and Engagement Policy.

6.6 Implications

Financial

There are no financial implications arising as a result of this report, unless Council directs a review of the current investment levels in areas which have received a low satisfaction rating. If, as part of the Annual Plan, Council directs officers to investigate if any further investment could be prioritised in the areas of low satisfaction, there could be financial implications in terms of reprioritisation and trade-offs with the planned work programme.

Social & Policy

Council has previously endorsed/adopted strategic planning documents for some of the areas which have received low satisfaction ratings through the Resident Survey. The following documents are informing Council’s work programme:

· Drinking Water Safety Plan (2020),

· Napier’s Library and Civic Area Plan (2021) and Design Brief and Business Case or Station Street Community Facility (2022), and

· Napier Aquatics Centre Business Case: Options for Expansion (2017).

Risk

Some of the satisfaction ratings in the 2022 Resident Survey report have fallen well below Council’s targets as set out in Long Term Plan 2021-31. For example, Council set a target of 89% satisfaction with drinking water for 2021/22, and has achieved an actual rating of 28%. These results will be scrutinised by Audit New Zealand during the audit of Council’s Annual Report for 2021/22. If these satisfaction ratings continue to trend well below targets set in the Long Term Plan despite proactive interventions to improve system performance (e.g. the introduction of controlled water areas to reduce instances of dirty water), the customer satisfaction targets may need to be reviewed and revised when developing the next Long Term Plan.

More generally, there is a risk that public satisfaction will decrease further if no action is seen to be taken with respect to areas for improvement.

1.7 Next Steps

The results of these surveys will distributed across Council management and will be workshopped by Council’s Executive Leadership Team to identify opportunities for improvements. The results will also be shared with the incoming Council as part of the induction for the new triennium to inform strategic direction setting.

6.8 Options

The options available to Council are as follows:

a. Note the findings of the annual Resident Survey and Stakeholder Consultation 2022, or

b. Note the findings of the annual Resident Survey and Stakeholder Consultation 2022, and request changes to the report or further information before the report is uploaded to Council’s website.

6.9 Development of Preferred Option

Not applicable.

6.5 Attachments

1 2022 NCC Resident Survey Report (Doc Id 1488223)

2 2022 NCC Stakeholder Consultation Report (Doc Id 1487816)

Ordinary Meeting of Council - 25 August 2022 - Open Agenda

REPORTS / RECOMMENDATIONS FROM THE STANDING COMMITTEES

Note: The Māori Committee Recommendations in relation to the Standing Committees items are recorded with each specific item.

Reports from Napier People and Places Committee held 26 July 2022

1. Homelessness in Napier Report

Type of Report:	Information
Legal Reference:	N/A
Document ID:	1477169
Reporting Officer/s & Unit:	Natasha Mackie, Manager Community Strategies Rebecca Peterson, Senior Advisor Policy

1.1 Purpose of Report

To provide the Homelessness in Napier Report (Attachment 1) to Council and seek approval to progress the recommendations in the report.

At the Ngā Mānukanuka o te Iwi (Māori Committee) meeting

The Officer spoke to the report and in response to questions from the Committee it was noted:

· The proposed hub is envisioned to provide all relevant services in one place. A fesibility study would show whether sheltered accommodation should be part of the Hub. One issue for the homeless is access to transport. There is no night shelter in Napier that Council is aware of, and although Hastings has a homeless shelter the whānau in Ahuriri would find it hard to get there. Emergency housing is used, but this is not sustainable long-term as it does not come with the specialist services this cohort require.

· Mental health providers would be included in the services available at a proposed hub.

Ngā Mānukanuka o te Iwi (Māori Committee) recommendation

RTK Hawaikirangi / Councillor Boag

That the Council resolve that the Committee’s recommendation be adopted.

Kua Mana

At the meeting

The Officers spoke to the report and in response to questions from the Committee it was noted:

· The homeless population is transient and ten years ago there was a lot of movement between cities, particularly in summer. This movement appears to have levelled off, but it is hard to know how many in Napier have migrated from other cities without conducting research into it.

· There is pressure on emergency and transitional accommodation across the country, however Napier does have a disproportionately high amount of people on the social housing register for a provincial city. In terms of rough sleeping and chronic homelessness Napier is more on par with the rest of the country in terms of the growth of this population.

· In addressing homelessness in Napier, responses to the issue from four New Zealand regions and two overseas countries are being examined as part of a Masters study. This research will help inform policy options for Napier.

· NCC is in conversations with all the Government agencies who work with the homeless population across Hawke’s Bay, including the Ministry of Housing and Urban Development who have provided support to Councils across the country who have developed Homelessness plans. NCC aims to complement the work of specialist Government departments and agencies and is very clear about its role with the homeless population, which is facilitating better connections and developing strategies alongside the organisations which have a high level of interest and responsibility in this area. The reason for a regional taskforce to develop an action plan is to help progress people along the continuum to secure housing.

· The Supply recommendation in the Report is for NCC and Hastings District Council (HDC) to supply housing models, and also to use all the tools they have in relation to the affordable housing sector.

· Where funding for the implementation of the Report’s recommendations is required external funding will be sought where possible. It may be necessary for Officers to come back to Council to consider additional budget towards initiatives, however costing the recommendations has not been completed yet.

· NCC will work with HDC, and others already operating in this space, to develop a regional action plan and this will help map out a timeline for the implementation of the recommendations. While this work is undertaken NCC will continue to provide support, advice and community funding to the support agencies already working with the homeless population.

· Napier Assist Āwhina Tāngata was launched in June 2022 and is making good progress in addressing antisocial behaviour in Napier City.

· The Homelessness in Napier Report was developed to ensure NCC and HDC were starting from the same point. The two Councils had been working together for some time in a regional approach, looking particularly at rough sleepers, prior to the 2020 lockdown, however the conversations have become more urgent since that time.

· The Regional Homeless Network focused on making sure everyone was in sheltered accommodation during the 2020 and 2021 lockdowns, and that there was access to Covid response services. This Network will enable the forming of the Regional Taskforce because of the existing relationships.

Committee resolution

Mayor Wise / Councillor Crown

The Napier People and Places Committee:

a. Receive the Homelessness in Napier Report, prepared for Napier City Council, dated May 2022.

b. Approve to progress the recommendations within the Homelessness in Napier Report.

Carried

2. Revised Napier Hastings Smokefree and Vapefree Policy

Type of Report:	Operational
Legal Reference:	N/A
Document ID:	1474822
Reporting Officer/s & Unit:	Michele Grigg, Senior Advisor Policy

2.1 Purpose of Report

To present the revised Napier Hastings Smokefree and Vapefree Policy for adoption by Council.

At the Ngā Mānukanuka o te Iwi (Māori Committee) meeting

The report was taken as read. There were no questions from the Committee, but Councillor Boag noted when the working group looked at the statistics a disproportionate number of Māori were affected by smoking harm. Next time the policy is reviewed the working group will include representatives from Māori smokefree and hauora providers. Several representatives were invited to come to the final discussions on this review to give advice and guidance on this policy as it relates to Māori.

Ngā Mānukanuka o te Iwi (Māori Committee) recommendation

Councillor Boag / CT Thompson

That the Council resolve that the Committee’s recommendation be adopted.

Kua Mana

At the meeting

The Officer spoke to the report and it was noted that amendments Hastings District Council proposed are included in the Officer’s recommendation.

Committee resolution

Councillors Brosnan / Taylor

The Napier People and Places Committee:

a. Note the review process undertaken to inform revision of the Napier Hastings Smokefree and Vapefree Policy.

b. Note Hastings District Council is proposing an addition to the laneways designated area in the Policy to include future developed Council managed pedestrian laneways, which will be confirmed at their meeting on 4 August 2022.

c. Adopt the revised Napier Hastings Smokefree and Vapefree Policy, including in principle the proposed Hastings District Council addition to the Policy in the event they adopt this on 4 August 2022.

d. Note implementation of the Napier Hastings Smokefree and Vapefree Policy will begin on 1 January 2023, subject to the adoption of the Policy by both Hastings District and Napier City Councils.

Carried

3. Marine Parade Pools: future delivery model

Type of Report:	Operational and Procedural
Legal Reference:	N/A
Document ID:	1481925
Reporting Officer/s & Unit:	Glenn Lucas, Manager Sport & Recreation Darran Gillies, Acting Executive Director Community Services

3.1 Purpose of Report

The purpose of this report is to approve the operational model for Marine Parade Pools after the completion of the current outsourced contract at 31 January 2022.

At the Ngā Mānukanuka o te Iwi (Māori Committee) meeting

The report was taken as read and there were no questions from the Committee.

Ngā Mānukanuka o te Iwi (Māori Committee) recommendation

Dep. Mayor Brosnan / Councillor Price

That the Council resolve that the Committee’s recommendation be adopted.

Kua Mana

At the meeting

The Officer spoke to the report and in response to questions from the Committee it was noted:

· In the past feedback from the community about the Ocean Spa facility which came through the NCC Customer Service Centre was forwarded to the Manager Sport & Recreation, and from there was forwarded to the Service Provider. There has not been much feedback recently, but if Elected Members have any to pass along it can go directly to the Manager Sport & Recreation who will then pass it on to the Service Provider as needed.

· Ocean Spa has an operational surplus which will help fund the cost of the aquatic provision across the aquatic facilities. For the planned upgrade works costing is being developed currently. Once this work has been completed items will need to be prioritised across financial years.

Committee resolution

Councillors Crown / McGrath

The Napier People and Places Committee:

a. Approve the operations of Marine Parade Pools to be transitioned to a council-run facility from 1 February 2023.

Carried

Ordinary Meeting of Council - 25 August 2022 - Open Agenda

Reports from Future Napier Committee held 28 July 2022

1. Resource Consent Activity Update

Type of Report:	Enter Significance of Report
Legal Reference:	Enter Legal Reference
Document ID:	1477639
Reporting Officer/s & Unit:	Luke Johnson, Team Leader Planning and Compliance

1.1 Purpose of Report

This report provides an update on recent resource consenting activity. The report is provided for information purposes only, so that there is visibility of major projects and an opportunity for Elected Members to understand the process.

Applications are assessed by delegation through the Resource Management Act (RMA); it is not intended to have application outcome discussions as part of this paper.

This report only contains information which is lodged with Council and is publicly available.

At the Ngā Mānukanuka o te Iwi (Māori Committee) meeting

The report was taken as read and there were no questions from the Committee.

Ngā Mānukanuka o te Iwi (Māori Committee) recommendation

Dep. Mayor Brosnan / Councillor Price

That the Council resolve that the Committee’s recommendation be adopted.

Kua Mana

At the meeting

The Team Leader Planning and Compliance, Mr Johnson spoke to the report noting that resource consent applications were lower by 30% in comparison to the same period last year, bur subdivision applications had increased by almost 50%. Due to a number of improvements, the average processing times for applications has been brought down from 23 days down to 17 days, which is a great improvement to the service received by our customers.

Mr Johnson advised that through the limited notification process a submission had been received in regard to 69 Hardinge Road, Napier with a request to be heard by the Hearings Panel. The Hearing commenced on 18 July 2022, reconvening on 26 July 2022 and closing on 28 July 2022. The Decision will be released in due course.

Committee resolution

Councillors Taylor / Price

The Future Napier Committee:

a. Note the resource consent activity update for period 5 May 2022 to
4 July 2022.

Carried

2. Better Off Funding Tranche 1

Type of Report:	Operational and Procedural
Legal Reference:	N/A
Document ID:	1477902
Reporting Officer/s & Unit:	Fleur Lincoln, Strategic Planning Lead Bill Roberts, Economic Development Manager

2.1 Purpose of Report

The purpose of this report is to present Council with a prioritised and costed list of eligible projects for Tranche 1 of central government’s ‘Better Off’ Funding and to gain direction as to which projects to apply for funding.

At the Ngā Mānukanuka o te Iwi (Māori Committee) meeting

The Officers spoke to the report and in response to questions from the Committee it was noted:

· A table has been prepared with all the Tranche 1 projects. Council officers will fill in who has been consulted and how consultation has been carried out. They will note what changes were made to the project in response to the consultation outcomes. This has already occurred with the Ahuriri Waka Hub project.

· Council acknowledges the time and energy Iwi are having to give to consultation. Seed funding provided by Council’s will build capability in this space and enable Council partners to bring in subject specialists so discussions can be held between similarly qualified people.

· Hawke’s Bay Chief Executives have asked the Council Māori Managers to work towards a solution for Iwi consultation fatigue. An idea is that consultation which would normally be held separately by each Council for the same issue be combined into one hui for all groups involved.

Ngā Mānukanuka o te Iwi (Māori Committee) recommendation

C Tareha / RTK Hawaikirangi

That the Council resolve that the Committee’s recommendation be adopted.

Kua Mana

At the meeting

The Economic Development Manager, Mr Roberts advised that the purpose of the report was to present three package options to Council for the Central Government’s “Better Off” fund and to seek which package to further develop for an application to the Department of Internal Affairs.

At the workshop held on 30 June 2022 Council expressed a desire to use some of the funds for a “quick win” type initiative that would deliver physical improvements for communities within a timely manner. Attachment 2 of the Agenda Report (Doc Id 1479884) comprised a list that Councillors had selected and officers determined their feasibility and delivery of good outcomes.

The Strategic Planning Lead, Ms Lincoln advised that two options (A and B) were included in the report for the “quick wins” package. Noting that in Option A (quick wins 1) in regard to the Disability Strategy there were two figures for the initiative and combined should read $270,000.

Both Options A and B included $500,000 for building capacity and although this did not match the contribution being applied by the Hastings District Council the figure is considered commensurate to the number of entities Council will be working with. The recommendation is for an “in principal” direction which provides scope for further engagement with mana whenua. Option B will achieve a balance of funding, the delivery of larger scale projects with a longer timeframe for delivery with funding to be able to deliver small scale initiatives with a shorter timeframe for delivery.

In response to questions it was noted:

· The application for funding has to be submitted to the Department of Internal Affairs by 30 September 2022.

· The funding is contingent on mana whenua engagement and many of the projects included in the options have been developed in consultation with mana whenua. Nevertheless, Council Officers intend to engage with mana whenua in relation to all of the projects being included in this proposal for funding following Council approval in principle.

· Tranche 2 of this funding seeks to have much more full engagement with mana whenua and also provides more time with the approach in the second application being quite different.

· Option C was presented at the workshop however, went over the allocated amount and demonstrated the difficulty in trying to allocate funding for a number of projects and the choices that had to be made.

· The pressure on Iwi partners to be able to meet obligations that are required are immense and the resourcing for them is not provided by Central Government.

· Increase the “quick wins” to $870,000 by reducing either the library public realm or the CBD West revitalisation and include the pedestrian pathway lighting for Taradale and the CBD. It was then stated, and agreed, that the funding allocated to the CBD West revitalisation project should not be reduced.

· Reducing the library and CBD West budget and increasing the disability strategy and the pedestrian pathway lighting for Taradale and the CBD would have lesser impact on staffing than having a new project.

· The pedestrian pathway lighting for Taradale and the CBD would be a new project brought into Option B.

· The project and materials would be value engineered so the design fits the budget so it would be possible to reduce the amount that is allocated to either the CBD West revitalisation or the library public realm and utilise whatever budget is allocated. Neither project has been undertaken at this point and officers would ensure that the budget allocated met the proposed design.

· The same would apply for the pedestrian pathway lighting to make the requirements meet the budget.

· There are $100,000 worth of pathways designed in the original master plan for Park Island and officers would determine through budget allocation the best value for building one of those pathway linkages. The new sports ground budget could also contribute to ensure completion of pathways.

· Note that the word “demolish” be crossed out leaving the “refurbish Anderson Park Hexagon toilets”. Demolish is not an option. The amount of $40,000 was the demolish option.

· The hexagon toilet is part of some wider works through the Long Term Plan for a second stage development for the Anderson Park masterplan and it is part of the scoping exercise. There is some budget available to initiate the phase of the project investigation and if it is agreed that the building is to remain then more of that budget from the existing project will be required to deliver further improvements to the reserve with less impact on the ratepayer.

· The funding of $1.65m for the CBD West revitalisation would be value engineered to the budget. The scale of the budget will dictate the scale and scope of the project.

· Proposed amendment to Option B between the two “quick win” packages to increase the disability strategy by $90,000 and add the pedestrian pathway lighting in Taradale and the CBD.

Committee resolution

Councillors Crown / Mawson

The Future Napier Committee:

a. Notes that as part of Central Government’s Three Waters Reforms it has made available Tranche 1 “Better Off” funding to invest in the future for local government, urban development, and the wellbeing of their communities.

b. Resolves that Napier City Council applies to this fund to direct, in principle, towards the projects including the minor amendments as set out in option B below:

Option B (Library part-funded)

Ahuriri Waka Hub & Surrounds		$2,200,000
Regional Park – Prepare masterplan		$200,000
Library Public Realm Interface		$1,040,000
CBD West Revitalisation – design and build		$1,650,000
Iwi capability		$500,000
Quick Wins Package 2		$870,000
	Total	$6,460,000

Option B (Quick Wins Table)

Disability Strategy Quick Wins		$270,000
Park Island Walkways		$200,000
Coloured LED Lighting		$100,000
Refurbish Anderson Hexagon toilets		$50,000
Dog Lead Hooks		$10,000
Pedestrian Pathway Lighting (Taradale and CBD)		$240,000
	Total	$$870,000.00

Carried

3. Proposed change to Financial Contributions Policy

Type of Report:	Legal and Operational
Legal Reference:	Local Government Act 2002
Document ID:	1480160
Reporting Officer/s & Unit:	Caroline Thomson, Chief Financial Officer Richard Munneke, Executive Director City Strategy Debra Stewart, Executive Director Infrastructure Services

3.1 Purpose of Report

To outline the proposed approach to update Napier City Council’s policy on Financial Contributions as part of the 2022/23 Annual Plan.

At the Ngā Mānukanuka o te Iwi (Māori Committee) meeting

The Deputy Chief Executive spoke to the paper. There were no questions from the Committee.

Ngā Mānukanuka o te Iwi (Māori Committee) recommendation

Dep. Mayor Brosnan / C Tareha

That the Council resolve that the Committee’s recommendation be adopted.

Kua Mana

At the meeting

The Chief Financial Officer, Ms Thomson spoke to the report seeking approval to amend the financial contributions policy through the Annual Plan process. The Policy review is an across Council project and will involve staff from Infrastructure, City Strategy and Finance.

The Financial Contributions Policy was amended as part of the Long Term Plan process by removing the development contributions to address some issues in the policy where the development contributions could be used for non-residential development.

Reverting to financial contributions only was a short term measure and would be re-assessed as part of the review of the District Plan so that the Policy aligned with the latest spatial plan and growth implications.

Updating the Policy would ensure that development or growth is funding the cost that Council incurs to enable development and to minimise the risk of ratepayers being required to fund these costs. It is proposed that the work will be undertaken to update the Policy to incorporate new development contributions for specific areas as development contributions provide flexibility and can easily be updated through the Long Term Plan or Annual Plan process. Whereas the calculations for financial contributions can only be updated with a change to the District Plan.

It was noted that this report was about the mechanism on how Council collect contributions. If contributions are through the District Plan and plan changes required, it becomes a very slow process and is not the right mechanism. It is quite clear who pays and is not a matter of dis-incentivising but rather apportioning fair and reasonable costs.

With new development the developer does actually pay their fair share and does not fall to the existing ratepayer base, who already have to pay for the maintenance and ongoing costs of current pipes and reticulation.

Committee resolution

Mayor Wise / Councillor Price

The Future Napier Committee:

a. Approve Council Officers to proceed with a project to amend the Financial Contributions Policy (FCP) to a Financial and Development Contributions Policy via the 2022/23 Annual Plan process.

Carried

Ordinary Meeting of Council - 25 August 2022 - Open Agenda

Ordinary Meeting of Council

Open Minutes

Meeting Date:	Thursday 14 July 2022
Time:	9.30am - 9.45am (Open) 9.49am - 10.11am (Public Excluded)
Venue	Large Exhibition Hall War Memorial Centre Marine Parade Napier
	Livestreamed via Council’s Facebook site

Present

Chair: Mayor Wise

Members: Deputy Mayor Brosnan, Councillors Boag, Chrystal, Crown, Mawson, McGrath, Price, Simpson, Tapine, Taylor and Wright

In Attendance

Chief Executive (Steph Rotarangi)

Deputy Chief Executive/ Executive Director Corporate Services (Adele Henderson)

Executive Director City Services (Lance Titter)

Executive Director City Strategy (Richard Munneke)

Executive Director Infrastructure Services, (Debra Stewart)

Acting Executive Director Community Services (Darran Gillies)

Pou Whakarae (Mōrehu Te Tomo) [Zoom]

Manager Environmental Solutions (Cameron Burton)

Manager Water Strategy (Russell Bond)

Water Planning Lead (Lance Groves)

Māori Partnership Manager - Te Kaiwhakahaere Hononga Māori (Beverley Kemp-Harmer)

Māori Partnership Manager - Te Kaiwhakahaere Hononga Māori (Hilary Prentice) [Zoom]

Strategic Planning Lead (Fleur Lincoln)

Senior Policy Analyst - Climate Resilience (Heather Bosselmann)

Environmental Compliance Officer (Caitlin Egan) [Zoom]

Water Planning Lead (Lance Groves)

Team Leader Governance (Helen Barbier)

Te Waka Rangapū Kaiāwhina (Wai Tupaea) [Zoom]

Administration

Governance Advisors (Carolyn Hunt and Anna Eady)

Karakia

The meeting was opened with a karakia

Apologies

Council resolution

Councillors Mawson / Chrystal

That the apology from Councillor Browne be accepted.

Carried

Conflicts of interest

Councillors Boag and McGrath declared a conflict of interest in Item 1 - Council Support for the Sale and Supply of Alcohol (Harm Minimisation) Amendment Bill (Private Members’ Bill) of the Napier People and Places Committee meeting held on 9 June 2022.

It was noted that due to an oversight Councillor McGrath had not declared a conflict of interest when this item was first heard as part of the Napier People and Places Committee agenda.

Public forum

Nil

Announcements by the Mayor

Water Services Bill – Submissions could be made up until 22 July 2022 on the Water Services Bill which related to the Three Waters Reform. Information to assist anyone in making a submission was available on Council’s website.

Announcements by the management

Nil

Minor Matters not on the agenda (if any)

Nil

Confirmation of minutes

Council resolution

Councillors Price / Wright

That the Draft Minutes of the Ordinary meeting held on Thursday, 2 June 2022 be confirmed as a true and accurate record of the meeting.

Carried

Council resolution

Councillors Price / Wright

That the Draft Minutes of the Ordinary meeting held on Wednesday, 22 June 2022 be confirmed as a true and accurate record of the meeting.

Carried

Council resolution

Councillors Price / Wright

That the Draft Minutes of the Ordinary meeting held on Thursday, 30 June 2022 be confirmed as a true and accurate record of the meeting.

Carried

Agenda Items

1. Adoption of Water Supply Bylaw Review 2022

Type of Report:	Legal and Operational
Legal Reference:	Local Government Act 2002
Document ID:	1475593
Reporting Officer/s & Unit:	Lance Groves, Water Planning Lead Caroline Thomson, Chief Financial Officer Garry Hrustinsky, Investment and Funding Manager

1.1 Purpose of Report

For Council to adopt the Napier City Council Water Supply Bylaw 2022 following the Bylaw submission hearings held on 22 June 2022.

At the meeting

The Manager Water Strategy, Mr Bond together with the Water Planning Lead, Mr Groves took the report as read and advised that the recommendation was to adopt the Water Supply Bylaw 2022 effective from 1 August 2022.

Council resolution

Councillors Price / Simpson

That Council:

a) Approved for adoption the Napier City Council Proposed Water Supply Bylaw 2022 effective from 1 August 2022 (Doc Id 1475938).

b) Directed Officers to notify submitters and the public that the Proposed Bylaws have been adopted and will become operative from 1 August 2022.

Carried

2. Adoption of Tradewaste and Wastewater Bylaw Review 2022

Type of Report:	Legal and Operational
Legal Reference:	Local Government Act 2002
Document ID:	1476191
Reporting Officer/s & Unit:	Cameron Burton, Manager Environmental Solutions

2.1 Purpose of Report

For Council to adopt the Napier City Council Trade Waste and Wastewater Bylaw 2022 following the Bylaw submission hearings held on 22 June 2022.

At the meeting

The Manager Environmental Solutions, Mr Burton provided a brief summary of some very minor changes made subsequent to receiving the letter from the Associate Minister of Health. Amendments were noted in the Background Summary of the Agenda report (Doc Id 1476191).

The amendments recommended have been implemented into the Trade Waste and Wastewater Bylaw (Doc Id 1478732) and supporting Administration Manual (Doc Id 1478733), and were circulated with the Agenda under Separate Cover.

Council resolution

Councillors Simpson / Tapine

That Council:

a) Endorse Council officers’ approach to the amendments to the Bylaw that the Associate Minister of Health has proposed which are listed below.

i. The Bylaw reserves Council’s right to refuse a discharge of Trade Waste, through Bylaw subsections B.2.1 clause (j) and B.3.2, therefore no amendment is made;

ii. No amendment is made due to aligned restrictions of Health Care wastes specified in Administration Manual subsection S.B2 Prohibited Characteristics, clause (e);

iii. No amendment is made as pharmaceutical wastes are specified in Administration Manual subsection S.B2 Prohibited Characteristics, clause (e);

iv. Three amendments are made in Administration Manual subsection S.B2 Prohibited Characteristics, clause (d, roman numeral v.), and two in the Radioactivity section of Table 2.

b) Approve for adoption, the Napier City Council Proposed Trade Waste and Wastewater Bylaw Review 2022 effective from 1 August 2022 (Doc Id 1478732).

c) Direct Officers to notify submitters and the public that the Proposed Bylaws have been adopted and will become operative from 1 August 2022.

Carried

3. Chief Executive's Report

Type of Report:	Information
Legal Reference:	N/A
Document ID:	1478573
Reporting Officer/s & Unit:	Lauren Sye, Corporate Planning Analyst Steph Rotarangi, Chief Executive

3.1 Purpose of Report

The Chief Executive’s Report is brought to Council, for your information, every six weeks.

At the meeting

The Chief Executive, Dr Rotarangi took the information report as read and noted that finalisation of the $12m Infrastructure Acceleration Fund for Maraenui was near completion and that Council’s application for a Government grant of $700,000 from the Tourism Infrastructure Fund had been successful and will be used to revitalise the innerr harbour.

It was anticipated that in the next few months there would be a number of Central Government Bills that Council would be responding to on a case by case basis in regard to relevance.

It was noted that tenders for the War Memorial restoration would commence on Tuesday, 19 July 2022 and close one month later.

The traffic light system used in the report was to provide visibility on how projects were tracking and that amber meant a project was behind on its targets not that it was put on hold. There was the potential to remove the traffic lights and refer to only narrative to avoid confusion.

Council resolution

Councillors Price / Boag

That Council:

a. Receive and note the Chief Executive’s report for July 2022.

.Carried

REPORTS / RECOMMENDATIONS FROM THE STANDING COMMITTEES

Note: The Māori Committee Recommendations in relation to the Standing Committees items are recorded with each specific item.

Reports from Napier People and Places Committee held 9 June 2022

Having previously declared a conflict of interest Councillors Boag and McGrath did not participate in discussion or decision making in Item 1.

1. Council support for the Sale and Supply of Alcohol (Harm Minimisation) Amendment Bill (Private Members' Bill)

Type of Report:	Procedural
Legal Reference:	N/A
Document ID:	1465021
Reporting Officer/s & Unit:	Rebecca Peterson, Senior Advisor Policy

1.1 Purpose of Report

To seek endorsement from Council to publicly support the proposed Private Members Bill: Sale and Supply of Alcohol (Harm Minimisation) Amendment Bill.

At the meeting

It was noted at the original debate additional clarification had been sought in regard to the lack of clarity around the advertising portion of the Private Members’ Bill. Unfortunately, this information had not been received. During the debate it was felt that advertising alcohol was not within Council’s mandate to make recommendations whereas the Local Alcohol Policy being within Council’s mandate it could be challenged.

Council resolution

Councillor Wright / Dep. Mayor Brosnan

That Council:

a. Endorse the proposed Private Members Bill: Sale and Supply of Alcohol (Harm Minimisation) Amendment Bill, which aims to:

i. Remove the special appeal process through Local Alcohol Policies.

ii. Wind down alcohol advertising and sponsorship of sport.

b. Note Council’s support for the bill is primarily in response to the matter of the Local Alcohol Policy special appeals process. Council notes no view on the support or otherwise of the advertising provisions in the Private Members Bill: Sale and Supply of Alcohol (Harm Minimisation) Amendment Bill.

Councillors Mawson and Taylor voted against the motion

Carried

2. Hawke's Bay Museums Trust Collection Management Agreement

Type of Report:	Contractual
Legal Reference:	N/A
Document ID:	1455136
Reporting Officer/s & Unit:	Darran Gillies, Acting Director Community Services

2.1 Purpose of Report

To seek Council approval to enter into a new Management Agreement with the Hawke’s Bay Museums Trust (HBMT) expiring 30 June 2023 while the Hawke’s Bay Regional Collection Joint Working Group conducts its review of governance and operational arrangements of how the collection is to be maintained and governed.

At the meeting

There was no discussion on this item.

Council resolution

Councillors Boag / Crown

That Council:

a. Approve that Napier City Council enter into a Management Agreement with the Hawke’s Bay Museums Trust expiring 30 June 2023.

.Carried

Reports from Prosperous Napier Committee held 9 June 2022

1. Health and Safety Report - Q3

Type of Report:	Operational
Legal Reference:	N/A
Document ID:	1465765
Reporting Officer/s & Unit:	Michelle Warren, Health and Safety Lead Adele Henderson, Director Corporate Services

1.1 Purpose of Report

The purpose of this paper is to provide the Audit & Risk Committee with an overview of Health & Safety activity for the period Quarter 3 FY22.

At the meeting

There was no discussion at the meeting.

Council resolution

Councillors Chrystal / Mawson

That Council:

a. Receive the Quarter 3 Health and Safety report.

Carried

2. Loan Guarantee

Type of Report:	Enter Significance of Report
Legal Reference:	Enter Legal Reference
Document ID:	1457973
Reporting Officer/s & Unit:	Adele Henderson, Director Corporate Services Caroline Thomson, Chief Financial Officer Garry Hrustinsky, Investment and Funding Manager Talia Foster, Accounting Manager

2.1 Purpose of Report

To seek Council approval to provide a loan guarantee to the Regional Indoor Sports and Events Centre Trust (RISEC Trust), who own and operate Pettigrew Green Arena (PGA).

At the meeting

There was no discussion at the meeting.

Council resolution

Councillors Chrystal / Mawson

That Council:

a. Receive the report titled ‘Loan Guarantee’

b. Approve providing a loan guarantee up to $2,000,000 to the Regional Indoor Sports and Events Centre Trust (RISEC Trust) for a period of up to 10 years

Carried

3. Projects in Development

Type of Report:	Legal and Operational
Legal Reference:	Local Government Act 2002
Document ID:	1459309
Reporting Officer/s & Unit:	Adele Henderson, Deputy Chief Executive / Director Corporate Services

3.1 Purpose of Report

The purpose of this report is to provide visibility of major unfunded or partially funded projects so that financial risk and implications are noted in advance of future decisions.

At the meeting

There was no discussion at the meeting.

Council resolution

Councillors Chrystal / Mawson

That Council:

a. Note the following projects of Council are currently not fully funded in the Long Term Plan 2021-31 with pre-work and scoping currently underway:

i. New Aquatic Facility

ii. Civic Building – it is unlikely the current funding can service both a new library (including Council Chambers) as well as Civic accommodation for Council officers

iii. Significant upgrade/new National Aquarium – recommendation to further discussions with Central Government on funding

iv. Housing - long term plan amendment proposed for consultation to include rates funding gap, based on community feedback to continue with social housing

v. Inner Harbour – the Ahuriri Masterplan is currently not fully funded

vi. Three Waters Transition – there are a number of work streams that have been set up that require Councils input and contribution. There may be some potential funding from Central Government to support this initiative, but will require Council approval to access this.

vii. Resource Management Act Reform – there is transitional funding required to support this both internally, regionally and nationally. No funded has currently been provided

viii. Regional Spatial Plan – currently no funding for this national initiative

ix. HB Museum Storage – budgets yet to be finalised

x. Climate Change funding – noting the national requirements moving forward

xi. i-Site building requirements – noting that this may form part of the new Library location

xii. City Vision Initiatives – funding was removed from the 2021-31 Long Term Plan, with requests coming from developers to support changes within the CBD for their projects

xiii. Inflation above Long Term Plan projections provided by BERL for the assumption development

xiv. Long Term Plan Amendment funding – audit and engagement ($150,000).

Carried

4. Long Term Plan Amendment

Type of Report:	Information
Legal Reference:	Local Government Act 2002
Document ID:	1459319
Reporting Officer/s & Unit:	Adele Henderson, Director Corporate Services

4.1 Purpose of Report

To provide Council with background information around the requirements for the preparation of a Long-Term Plan Amendment.

At the meeting

There was no discussion at the meeting.

Council resolution

Councillors Chrystal / Mawson

That Council:

a. Note the process that is required under the Local Government Act, Section 93D for the preparation for a Long-Term Plan Amendment

Carried

5. Investment and Debt Report

Type of Report:	Enter Significance of Report
Legal Reference:	Enter Legal Reference
Document ID:	1467615
Reporting Officer/s & Unit:	Caroline Thomson, Chief Financial Officer

5.1 Purpose of Report

To consider the snapshot report on Napier City Council’s Investment and Debt as at
30 April 2022.

At the meeting

There was no discussion at the meeting.

Council resolution

Councillors Chrystal / Mawson

That Council:

a. Receive the snapshot report on Napier City Council’s Investment and Debt as at 30 April 2022.

Carried

6. Proposed Amendment to 2022 Meeting Schedule

Type of Report:	Procedural
Legal Reference:	Local Government Act 2002
Document ID:	1468788
Reporting Officer/s & Unit:	Helen Barbier, Team Leader Governance

6.1 Purpose of Report

The purpose of this report is to consider an amendment to the schedule of Council and Committee Meetings for the 2022 Meetings Calendar which was originally adopted by Council on 28 October 2021.

At the meeting

This item had been a Decision of Council at the Prosperous Napier Committee held on 9 June 2022 and therefore was not discussed.

CoUNCIL resolution

Councillors Wright / Crown

That Council:

a. Make a Decision of Council under delegated authority for the reason that the schedule change needs to be adopted prior to the next scheduled Council meeting.

b. Receive the report titled “Proposed Amendment to the 2022 Meeting Schedule”.

c. Adopt the change to the schedule of meetings 2022 as follows:

Audit and Risk Committee

Rescheduled

From: 17 June 2022, 1pm

To: Wednesday, 29 June 2022, 1pm

Napier People and Places Committee followed by Prosperous Napier Committee

Rescheduled

From: 21 July 2022, 9.30am

To: 26 July 2022, 9.30am

Hearings Committee (for the consideration of Tenders)

Rescheduled

From: 12 July 2022, 1.00pm

To: 28 June 2022, 1.00pm

Carried

Reports from Sustainable Napier Committee held 16 June 2022

1. Kerbside Recycling - Increased level of service - Type 5 plastics

Type of Report:	Procedural
Legal Reference:	Local Government Act 2002
Document ID:	1467994
Reporting Officer/s & Unit:	Cameron Burton, Manager Environmental Solutions

1.1 Purpose of Report

The purpose of this report is to outline an increase to the level of service to Napier’s kerbside recycling service through the introduction of the acceptance of type 5 plastics for collection and recycling.

At the meeting

This item was a Decision of Council at the Sustainable Napier Committee meeting held on 16 June 2022 and therefore was not discussed at the meeting.

Council resolution

Dep. Mayor Brosnan / Councillor Taylor

That Council:

a. Endorse an increase to the level of service to Napier’s kerbside recycling service through the introduction of the acceptance of type 5 plastics for collection and recycling.

b. Make a Decision of Council under delegated authority for the reason that this service is available to Napier with a short turnaround time, and a delay in approvals will result in type 5 plastics going to landfill until an endorsement is made.

Carried

2. Capital Programme Delivery

Type of Report:	Information
Legal Reference:	N/A
Document ID:	1467632
Reporting Officer/s & Unit:	Jamie Goodsir, Acting Director Programme Delivery

1.1 Purpose of Report

To provide Council with information on the 2021 Long Term Plan (LTP) Capital Programme and initiatives underway to improve Capital Programme Delivery.

At the meeting

There was no discussion at the meeting.

Council resolution

Councillors Price / Simpson

That Council:

a. Receive the report titled “Capital Programme Delivery”.

Carried

3. Three Waters Operational Update

Type of Report:	Operational
Legal Reference:	N/A
Document ID:	1468002
Reporting Officer/s & Unit:	Russell Bond, Manager Water Strategy Philip Kelsen, Team Leader 3 Waters Operations Planning

3.1 Purpose of Report

Regular reports are provided in relation to Three Waters capital works, including Reform programme of works. Given the priority Council has placed on Three Waters it is considered appropriate to provide a brief update on Three Waters operations planning activities, key findings and status of remedial actions for information.

At the meeting

There was no discussion at the meeting.

Council resolution

Councillors Price / Simpson

That Council:

a. Receive the Three Waters Operational Update report

Carried

4. Joint Solid Waste Bylaw Review Update

Type of Report:	Operational
Legal Reference:	Local Government Act 2002
Document ID:	1468418
Reporting Officer/s & Unit:	Cameron Burton, Manager Environmental Solutions

4.1 Purpose of Report

The purpose of this report is to update the Sustainable Napier Committee on the Joint (Hastings District and Napier City Councils) Solid Waste Bylaw Review

At the meeting

There was no discussion at the meeting

Council resolution

Councillors Price / Simpson

That Council:

a. Receive the report entitled Joint Solid Waste Bylaw Review Update

b. Endorse the approach outlined in Option 1; slow down the pace of the Solid Waste Bylaw review in order for alignment of that Bylaw with national policy, strategy and legislation changes which are currently underway

Carried

5. Initiation of Process To Change Reserve Purpose

Type of Report:	Legal and Operational
Legal Reference:	Reserves Act 1977
Document ID:	1468780
Reporting Officer/s & Unit:	Bryan Faulknor, Manager Property

5.1 Purpose of Report

To obtain Council’s approval to initiate the process to change the purpose of part of the vested local purpose recreation reserve on Marine Parade. This process is required to provide an appropriate reserve purpose to accommodate the restoration of the War Memorial attached to the Napier War Memorial Centre on Marine Parade.

At the meeting

This item was a Decision of Council at the Sustainable Napier Committee meeting held on 16 June 2022 and therefore was not discused at the meeting.

Council resolution

Councillors Chrystal / Taylor

That Council:

a. Approves the initiation of the process, pursuant to Section 24A of the Reserves Act 1977, to change the purpose of part of an existing Marine Parade reserve as shown as area B and described as Pt Sec 3 SO396199 in the attached Scheme Plan.

The change of purpose is from Local Purpose Passive Recreation Reserve to Local Purpose Community Building Reserve.

b. Authorises the Chief Executive to publically notify the proposed change of purpose under Section 24A (2) of the Reserves Act 1977.

c. Notes that the reason for the change of purpose is to accommodate the restoration of the War Memorial attached to the Napier War Memorial Centre on Marine Parade.

d. Make a Decision of Council under delegated authority for the reason that public notification of the proposed change of purpose is required urgently to enable the process to commence.

Carried

6. Lease of Subsoil of Road

Type of Report:	Legal and Operational
Legal Reference:	Local Government Act 2002
Document ID:	1466626
Reporting Officer/s & Unit:	Bryan Faulknor, Manager Property Jenny Martin, Property and Facilities Officer

6.1 Purpose of Report

To obtain Council approval to an initial Agreement to Grant a lease of Subsoil of the Road and the actual formal Lease of Subsoil of Road to Pernot Ricard Winemakers Pty Limited trading as Church Road Winery.

At the meeting

There was no discussion at the meeting.

Council resolution

Councillors Price / Simpson

That Council:

a. Approve for the installation, operation and maintenance of two pipelines in part of the sub soil beneath Tironui Road, Taradale to Pernot Ricard Winemakers Pty Limited trading as Church Road Winery the following:

i. An Agreement to Grant a Lease of Subsoil of Road; and

ii. A Lease of Subsoil of Road pursuant to Section 341 of the Local Government Act 1974.

Carried

Reports from Future Napier Committee held 16 June 2022

1. Ahuriri Regional Park - Joint Committee Terms of Reference

Type of Report:	Procedural
Legal Reference:	Local Government Act 2002
Document ID:	1469734
Reporting Officer/s & Unit:	Fleur Lincoln, Strategic Planning Lead

1.1 Purpose of Report

To approve the establishment of a Joint Committee with Hawke’s Bay Regional Council and Mana Ahuriri Trust that will provide governance to the Ahuriri Regional Park project; to endorse the Terms of Reference for the Ahuriri Regional Park Joint Committee; and to appoint the Napier City Council Ahuriri Regional Park Joint Committee members.

At the meeting

There was no discussion at the meeting.

Council resolution

Dep. Mayor Brosnan / Councillor Crown

That Council:

a. Approve the establishment of a Joint Committee with Hawke’s Bay Regional Council and Mana Ahuriri Trust under clause 30(1)(b) of the Local Government Act 2002.

b. Approve in principle the Terms of Reference for the Ahuriri Regional Park Joint Committee (Doc Id 1471630), allowing for minor inconsequential changes being made by each partner as required.

c. Approve the nomination of Napier City Council’s two Ahuriri Regional Park Joint Committee members as Deputy Mayor Annette Brosnan and Councillor Keith Price, and the one alternate as Councillor Hayley Browne

d. Note that the Hawke’s Bay Regional Council will take a similar paper to their Environment and Integrated Catchment Committee on 6 July 2022, and to their Full Council on 27 July 2022. Mana Ahuriri Trust will also be taking a similar paper to adopt the Terms of Reference to their Board on 30 June 2022.

Carried

2. Design Brief and Business Case for Station Street Community Facility

Type of Report:	Operational and Procedural
Legal Reference:	Enter Legal Reference
Document ID:	1460735
Reporting Officer/s & Unit:	Darran Gillies, Acting Executive Director Community Services

2.1 Purpose of Report

The purpose of this report is to seek Council endorsement of the Design Brief and Business Case for the Station Street Community Facility (Library), as part of delivering stage one of the Library and Civic Area Plan, and to seek approval of the next steps in procuring a team to lead the project through to the completion of the Concept Design stage.

At the meeting

There was no discussion at the meeting.

Council resolution

Dep. Mayor Brosnan / Councillor Crown

That Council:

a. Endorse the Design Brief and Business Case for the Station Street Community Facility.

b. Approve the procurement of a design team to execute Concept Design for the Station Street Community Facility.

Carried

3. Climate Change Position Statement

Type of Report:	Operational
Legal Reference:	N/A
Document ID:	1467299
Reporting Officer/s & Unit:	Heather Bosselmann, Senior Policy Analyst - Climate Resilience

3.1 Purpose of Report

To have a position statement on climate change endorsed.

At the meeting

It was noted that the Climate Change Position Statement (Doc Id 1473225) had been amended as recommended at the Future Napier Committee meeting on 16 June 2022.

Council resolution

Dep. Mayor Brosnan / Councillor Crown

That Council:

a) Endorse the Climate Change Position Statement (Doc Id 1473225) with the amended Objectives 3 and 4 below:

Napier City Council will lead Napier into a resilient future where we work with key stakeholders to take action and adapt to the impacts of climate change.
Napier City Council will create a climate change strategy to ensure that Napier is able to focus on the key challenges from climate change that will affect our city and enable the community to prioritise its efforts in these areas.
Napier City Council will collaborate with the community to ensure just and equitable solutions.
Napier City Council will work with their Māori partners to ensure Te Tiriti o Waitangi obligations are met.
Napier City Council will commit to an emissions reduction target in its next Long Term Plan and will support the community to reduce emissions across the city.

Carried

4. Napier Inner Harbour Development Plan

Type of Report:	Procedural
Legal Reference:	Local Government Act 2002
Document ID:	1467305
Reporting Officer/s & Unit:	Fleur Lincoln, Strategic Planning Lead

4.1 Purpose of Report

The purpose of this report is to seek a resolution of Council to adopt the Napier Inner Harbour Development Plan, and to note the priorities identified for the delivery phase of this Plan.

At the meeting

There was no discussion at the meeting.

Council resolution

Dep. Mayor Brosnan / Councillor Crown

That Council:

a. Adopt the Napier Inner Harbour Development Plan.

b. Note the work programme and funding priorities.

c. Note the memo dated 8 June 2022 (Doc Id 1473475) which sets out the options and recommendations for both the priority projects and Te Matau-a-Maui security concerns.

d. Endorse Option 1 and Option 3 – That Officers work alongside the Waka Trust to provide and install secure fencing panels along the edge of the wharf where the waka abuts ensuring this fence does not prevent the reasonable access to, and maintenance and enjoyment of the vessel. Prioritise the waka hub development at Iron Pot to deliver long-term secure mooring.

Carried

5. Resource Consent Activity Update

Type of Report:	Enter Significance of Report
Legal Reference:	Enter Legal Reference
Document ID:	1467576
Reporting Officer/s & Unit:	Luke Johnson, Team Leader Planning and Compliance

5.1 Purpose of Report

Applications are assessed by delegation through the Resource Management Act (RMA); it is not intended to have application outcome discussions as part of this paper.

This report only contains information which is lodged with Council and is publicly available.

At the meeting

There was no discussion at the meeting.

Council resolution

Dep. Mayor Brosnan / Councillor Crown

That Council:

a. Note the resource consent activity update for period 6 May 2022 to 24 May 2022.

Carried

6. Proposed District Plan notification

Type of Report:	Operational and Procedural
Legal Reference:	Resource Management Act 1991
Document ID:	1467624
Reporting Officer/s & Unit:	Paulina Wilhelm, Manager City Development

6.1 Purpose of Report

For Council to confirm the new notification date of the Proposed District Plan.

To endorse the proposed notification date of May 2023, noting some delays in the work programme necessary to support the notification.

To inform Council on how NCC is meeting the legal requirements of the National Policy Statement Urban Development (NPSUD) for intensification (Policy 5).

At the meeting

There was no discussion at the meeting.

Council resolution

Dep. Mayor Brosnan / Councillor Crown

That Council:

a. Endorse the public notification date of May 2023 of the Proposed District Plan under Schedule 1, Part 1 section 5 of the Resource Management Act 1991.

b. Note the update on how Napier is giving effect to the National Policy Statement Urban Development (NPSUD), specifically Policy 5.

Carried

Reports from Audit and Risk Committee held 29 June 2022

1. Sensitive Expenditure - Mayor and Chief Executive

Type of Report:	Procedural
Legal Reference:	N/A
Document ID:	1452457
Reporting Officer/s & Unit:	Caroline Thomson, Chief Financial Officer

1.1 Purpose of Report

To provide the information required for the Committee to review Sensitive Expenditure of the Mayor and Chief Executive for compliance with Council’s Sensitive Expenditure Policy.

At the meeting

There was no discussion at the meeting.

Council resolution

Councillor Simpson / Mayor Wise

That Council:

a. Receive the 31 March 2022 quarterly report of Sensitive Expenditure for the Mayor and Chief Executive and review for compliance with the Sensitive Expenditure Policy.

Carried

2. Health and Safety Report - Q3

Type of Report:	Operational
Legal Reference:	N/A
Document ID:	1467610
Reporting Officer/s & Unit:	Michelle Warren, Health and Safety Lead Adele Henderson, Deputy Chief Executive / Director Corporate Services

2.1 Purpose of Report

The purpose of this paper is to provide the Audit & Risk Committee with an overview of Health & Safety activity for the period Quarter 3 FY22.

At the meeting

There was no discussion at the meeting.

Council resolution

Councillor Simpson / Mayor Wise

That Council:

a. Receive the Quarter 3 Health and Safety report from January to March 2022.

Carried

3. Investment Property Portfolio Review

Type of Report:	Information
Legal Reference:	N/A
Document ID:	1473140
Reporting Officer/s & Unit:	Bryan Faulknor, Manager Property

3.1 Purpose of Report

To update the Committee on the performance of the Napier City Council’s Investment Property Portfolio (Leasehold Land).

At the meeting

There was no discussion at the meeting.

Council resolution

Councillor Simpson / Mayor Wise

That Council:

a) Receive the report prepared by PwC reviewing the Napier City Council’s Investment Property Portfolio (Doc Id 1473267)

Carried

4. Investment Policy Review

Type of Report:	Operational
Legal Reference:	Local Government Act 2002
Document ID:	1467612
Reporting Officer/s & Unit:	Garry Hrustinsky, Investment and Funding Manager

4.1 Purpose of Report

The purpose of this report is to highlight and explain key proposed changes to the Investment Policy and to introduce the draft Statement of Investment Policies and Objectives (SIPO).

At the meeting

There was no discussion at the meeting.

Council resolution

Councillor Simpson / Mayor Wise

That Council:

a. Endorse the amended Investment Policy as presented.

b. Receive a draft copy of the Statement of Investment Policies and Objectives.

Carried

5. Risk Management Report

Type of Report:	Operational
Legal Reference:	N/A
Document ID:	1467692
Reporting Officer/s & Unit:	Jane Klingender, Manager Business Excellence & Transformation Adele Henderson, Deputy Chief Executive / Director Corporate Services

5.1 Purpose of Report

To provide the Audit and Risk Committee (Committee) with an update on risk management with reference to responsibilities listed in the Audit & Risk Charter.

At the meeting

There was no discussion at the meeting.

Council resolution

Councillor Simpson / Mayor Wise

That Council:

a. Receive the Risk Management Report dated May 2022;

b. Receive the report from PWC called “NCC Risk Workshop Output” outlining outcomes of workshops on strategic risks and risk appetite with Council and the Executive Leadership Team;

c. Endorse the recommended list of strategic risks, noting that there may be some changes as a result of further analysis;

d. Endorse the revised Risk Management Policy for Council approval; and

e. Note the emerging risks

Carried

6. External Accountability: Audit New Zealand Management Report

Type of Report:	Information
Legal Reference:	Local Government Act 2002
Document ID:	1460999
Reporting Officer/s & Unit:	Caroline Thomson, Chief Financial Officer Talia Foster, Accounting Manager

6.1 Purpose of Report

To consider the Audit NZ management report to the Council on the audit of Napier City Council for the year ended 30 June 2021.

At the meeting

There was no discussion at the meeting.

Council resolution

Councillor Simpson / Mayor Wise

That Council:

a. Receive the Audit NZ management report to the Council on the audit of Napier City Council for the year ended 30 June 2021.

Carried

Reports from Ngā Mānukanuka o te Iwi (Māori Committee) held 1 July 2022

1. Te Reo Māori Policy

Type of Report:	Operational and Procedural
Legal Reference:	N/A
Document ID:	1472552
Reporting Officer/s & Unit:	Beverley Kemp-Harmer, Māori Partnership Manager - Te Kaiwhakahaere Hononga Māori

1.1 Purpose of Report

The purpose of this report is to present a new Te Kaunihere o Ahuriri/Napier City Council Te Reo Māori Policy for adoption to Ngā Mānuknuka o te Iwi.

At the meeting

There was no discussion at the meeting.

Council resolution

Mayor Wise / Councillor Crown

The Ngā Mānukanuka o te Iwi (Māori Committee):

a. Endorse the Te Kaunihera o Ahuriri/Napier City Council Te Reo Māori Policy.

b. Approve that Council Officers commence the preparation of a Te Reo Māori Strategy or Action Plan that will work to deliver on the principles and objectives established by the Te Kaunihera o Ahuriri/Napier City Council Te Reo Māori Policy.

Carried

2. Waste Management and Minimisation Update

Type of Report:	Information
Legal Reference:	N/A
Document ID:	1472727
Reporting Officer/s & Unit:	Cameron Burton, Manager Environmental Solutions Alix Burke, Environmental Solutions Coordinator

2.1 Purpose of Report

This report is to provide an update on the implementation of the Joint Waste Management and Minimisation Plan (WMMP) and recent activities undertaken by Napier City Council’s Waste Minimisation Team.

At the meeting

There was no discussion at the meeting.

Committee resolution

Mayor Wise / Councillor Crown

The Ngā Mānukanuka o te Iwi (Māori Committee):

a. Receive the report titled Waste Management and Minimisation Update dated 1 July 2022

Carried

Reports Under Delegated Authority

1. Tenders Let

Type of Report:	Information
Legal Reference:	Enter Legal Reference
Document ID:	1422922
Reporting Officer/s & Unit:	Debbie Beamish, Executive Assistant to the Chief Executive

1.1 Purpose of Report

To report the Tenders let under delegated authority for the period 16 May – 1 July 2022.

At the meeting

There was no discussion at the meeting.

Council resolution

Dep. Mayor Brosnan / Councillor Taylor

That Council:

a. Receive the Tenders Let for the period 16 May – 1 July 2022.

Carried

PUBLIC EXCLUDED ITEMS

Council resolution

Councillors Mawson / Taylor

That the public be excluded from the following parts of the proceedings of this meeting.

Carried

Agenda Items

1. Napier Civic Awards 2022

2. Napier City Flag (Heraldic) Permission Request

Reports from Prosperous Napier Committee held 9 June 2022

1. Request for Rates Remission for Special Circumstances (1)

2. Request for Rates Remission for Special Circumstances (2)

3. Hawke's Bay Airport Ltd Report to Shareholders to 31 March 2022

4. Appointment - Audit and Risk Committee

Reports from Sustainable Napier Committee held 16 June 2022

1. Land Acquisition

Reports from Audit and Risk Committee held 29 June 2022

1. Tender process update

2. Appointment - Audit and Risk Committee

3. HRIS & Payroll Project

2. Delegation Review

The general subject of each matter to be considered while the public was excluded, the reasons for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution were as follows:

General subject of each matter to be considered.	Reason for passing this resolution in relation to each matter. That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information where the withholding of the information is necessary to:	Ground(s) under section 48(1) to the passing of this resolution. 48(1)(a) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:
Agenda Items
1. Napier Civic Awards 2022	7(2)(a) Protect the privacy of natural persons, including that of a deceased person	48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7 (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.
2. Napier City Flag (Heraldic) Permission Request	7(2)(a) Protect the privacy of natural persons, including that of a deceased person	48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7 (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.
Reports from Prosperous Napier Committee held 9 June 2022
1. Request for Rates Remission for Special Circumstances 1	7(2)(a) Protect the privacy of natural persons, including that of a deceased person	48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7 (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.
2. Request for Rates Remission for Special Circumstances (2)	7(2)(a) Protect the privacy of natural persons, including that of a deceased person	48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7 (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.
3. Hawke's Bay Airport Ltd Report to Shareholders to 31 March 2022	7(2)(h) Enable the local authority to carry out, without prejudice or disadvantage, commercial activities	48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7 (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.
4. Appointment - Audit and Risk Committee	7(2)(a) Protect the privacy of natural persons, including that of a deceased person	48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7 (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.
Reports from Sustainable Napier Committee held 16 June 2022
1. Land Acquisition	7(2)(i) Enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7 (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.
Reports from Audit and Risk Committee held 29 June 2022
1. Tender process update	7(2)(h) Enable the local authority to carry out, without prejudice or disadvantage, commercial activities	48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7 (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.
2. Appointment - Audit and Risk Committee	7(2)(a) Protect the privacy of natural persons, including that of a deceased person	48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7 (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.
3. HRIS & Payroll Project	7(2)(b)(ii) Protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information 7(2)(i) Enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7 (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.
2. Delegation Review	7(2)(g) Maintain legal professional privilege	48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7 (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.

The meeting closed with a karakia at 10.11am

Approved and adopted as a true and accurate record of the meeting.

Chairperson .............................................................................................................................

Date of approval ......................................................................................................................

Council Members	Chair: Mayor Wise Members: Deputy Mayor Brosnan, Councillors Boag, Browne, Chrystal, Crown, Mawson, McGrath, Price, Simpson, Tapine, Taylor and Wright
Officer Responsible	Chief Executive
Administrator	Governance Team
	Next Council Meeting Tuesday 1 November 2022

Meeting Date:	Thursday 25 August 2022
Time:	9.30am
Venue:	Large Exhibition Hall War Memorial Centre Marine Parade Napier
	Livestreamed via Council’s Facebook site

Type of Report:	Legal
Legal Reference:	Local Government Act 2002
Document ID:	1480379
Reporting Officer/s & Unit:	Robin Malley, Team Leader Transportation

Apologies
Council resolution	Councillor Mawson / Dep. Mayor Brosnan That the apology from Councillor Tapine be accepted. Carried