Agenda of Ngā Mānukanuka o te Iwi (Māori Committee)

Ngā Mānukanuka o te Iwi (Māori Committee) - 12 August 2022 - Open Agenda

Reports from standing committees

Ngā mānukanuka o te iwi (Māori COMMITTEE) RECOMMENDATION

That the Ngā Mānukanuka o te Iwi (Māori Committee) Recommendations arising from the discussion of the Committee reports be submitted to the Council meeting for consideration.

Reports from Napier People and Places Committee held 26 July 2022

1. Homelessness in Napier Report

Type of Report:	Information
Legal Reference:	N/A
Document ID:	1477169
Reporting Officer/s & Unit:	Natasha Mackie, Manager Community Strategies Rebecca Peterson, Senior Advisor Policy

1.1 Purpose of Report

To provide the Homelessness in Napier Report (Attachment 1) to Council and seek approval to progress the recommendations in the report.

Mayor Wise / Councillor Crown

The Napier People and Places Committee:

a. Receive the Homelessness in Napier Report, prepared for Napier City Council, dated May 2022.

b. Approve to progress the recommendations within the Homelessness in Napier Report.

Carried

1.2 Background Summary

Seeking solutions to address homelessness contributes to Napier City Council’s statutory responsibility under the Local Government Community Well-Being Amendment Act (2019) ‘to promote the social, economic, environmental, and cultural well-being of communities in the present and for the future’. Fundamental to this, is having a home that provides shelter and a sense of belonging.

Homelessness is defined as “those living without shelter, staying in temporary accommodation, sharing accommodation with another household or living in uninhabitable housing”. Māori are disproportionately impacted by homelessness, experience multiple risk factors and are more likely to be affected by structural disadvantage such as unemployment.

Homelessness in Napier has increased significantly through lack of access to adequate, permanent, affordable housing. The social housing waitlist is a proxy measure for homelessness, as at March 2022 there are 801 applicants for Napier, 786 of these are priority A1 (highest need). This is an increase of 243 since the Covid-19 pandemic was announced in March 2020.

Napier City Council has implemented a number of measures to reduce anti-social behaviour, improve community safety and has partnered with services to address homelessness over the years (Attachment 2). The Community Strategies team continue to facilitate solutions to homelessness with a range of Government and non-Government agencies, faith based and community groups. Including the Covid-19 welfare response, which saw the establishment of a regional homelessness network, and what preceded Napier City Council to commission the Homelessness in Napier Report (the report).

The report has been completed by Independent Consultant, Kelly Richards (MHSc, Dip SW). For the purpose of the research, the term ‘whānau pounamu’ is used when referring to homeless people, meaning ‘precious whānau’.

The report contributes to the Safer Napier work programme and the Long Term Plan 2021-31 Community Outcomes, “our community is connected, safe, healthy and resilient” and “we enable the supply of affordable living solutions in our city”.

1.2.1 Purpose and Scope

The purpose of the report was to provide an up to date overview of homelessness in Napier City. The scope of the research was to:

· Understand the characteristics, needs and causes of homelessness in Napier.

· Complete a stocktake of service providers in Napier City.

· Understand the New Zealand/Aotearoa Homelessness Action Plan 2020-23 and how this aligns with a local response to homelessness.

The research scope did not include the participation of homeless people, however, it is acknowledged that future research will need to include the voice of lived experience to better understand the root causes, system failures and identify solutions.

1.2.2 Methodology

Mixed method data collection occurred between 2 December 2021 and 15 February 2022. Key stakeholder engagement included interviews, focus groups, an online survey and a large faith based group meeting. The following identifies the groups and methods applied;

· Safer Napier Coalition were invited to complete an online survey to identify the agencies supporting the homeless either via contracts or charitable means.

· Focus groups and interviews with key stakeholders who have chance encounters with whānau pounamu. Including a mapping exercise identifying movement across the city, anti-social behaviour and rough sleeping.

· Māori providers, Iwi representatives, Government and non-Government were invited to meetings and interviews.

1.2.3 Key Findings

· As at June 2021, 1,260 whānau were living in emergency housing in Napier.

· In New Zealand on census night 2018, up to 530 whānau were considered severely housing deprived in Napier, 27 were without shelter.

· Council staff and providers report up to 20 whānau pounamu sleeping rough in the CBD, however numbers of those living in cars is estimated to be more than 40.

· On a daily basis, more than 5 whānau pounamu access services at the Outreach Centre.

· Demand for public housing is high with 801 whānau on the social housing register, as at March 2022.

· Rough sleepers are predominantly found located in the CBD and parts of Marine Parade, with anti-social behaviour more likely in the CBD.

· Providers agreed emergency and transitional housing is an issue, motels are no place for whānau to live long term.

· The Outreach Centre at Clive Square has established relationships with whānau pounamu and many providers consider the model a ‘service gem’.

· Many providers recognise the need for more joined-up approaches, particularly the faith based organisations.

· Of the 30 Safer Napier coalition partners who responded to the survey 46% provide support services to whānau pounamu, mainly to assist with navigation, provide pastoral care and welfare support.

· 71% noted an increase in the demand for services, such as housing, financial assistance and welfare.

· Faith-based organisations support a regional approach with deliberate governance, the development of a community hub, or common space with wrap around support from agencies. Parishes working together, 2 members from each church providing support.

1.2.4 Recommendations

The following recommendations have been identified and are aligned to the Aotearoa New Zealand Homelessness Action Plan 2020-23. Some recommendations require further exploration and development as indicated below.

Prevention

· Form a regional taskforce with iwi partners, whānau pounamu, regional and local agencies to develop a regional homelessness action plan.

· Investigate the establishment of a community hub where services can provide in-reach support for whānau pounamu in Napier.

Officer Response:

There is already interest from stakeholders to be part of a taskforce. The formation of such a taskforce could be facilitated by Napier City and Hastings District Councils in partnership with iwi. The taskforce itself would then determine their terms of reference, which could include the development of a regional homelessness action plan.

The establishment of a community hub needs to be considered alongside other community facility development and existing service provision. This piece of work could be progressed in partnership with local providers and stakeholders.

Supply

· Form a regional place-based housing approach with Hastings District Council, with the provision of housing for chronically homeless. Include the exploration of housing models that will increase social and affordable housing.

Officer Response:

The work of the regional taskforce can contribute to a regional place-based approach, noting the importance of local provision of services for whānau pounamu. This approach could also align with Napier’s Spatial Plan and District Plan review.

Support

· Conduct research with whānau pounamu and their whānau to identify their needs and perspectives to inform policy and implementation at the local level.

Officer Response:

Any further development of solutions to address homelessness will include engagement with whānau pounamu to ensure their preference for participations is supported.

System Enablers

· Bring together a provider network to identify system barriers, evidence-based models and services level challenges with the aim of developing a common system of care across the housing continuum.

Officer Response:

There are a number of forums that respond to housing need and homelessness, some of which include providers e.g. The Housing Coalition and the Homelessness Network. This work could be further developed and coordinated as part of the regional taskforce’s work and a subsequent regional homelessness plan.

1.3 Issues

Homelessness in Napier continues to increase, including the numbers living in emergency and transitional housing for extended periods of time. The impact of the Covid-19 pandemic may be having a continued effect on housing stress and homelessness in all its forms.

There are community perception issues that link homelessness with anti-social behaviour, begging and community safety. Council receives intermittent reports of rough sleeping, related anti-social behaviour and begging in the CBD and other commercial areas of Napier. Napier Assist/Āwhina Tangata patrols and CCTV monitoring operations commenced on 27 June and is expected to alleviate community safety perceptions.

1.4 Significance and Engagement

During the pre-election period Council business must continue, however Council should also carefully consider the impact policy decisions or significant changes would have on the incoming Council.

Should the recommendations be endorsed there will be high community level interest in the regional homelessness action plan and any impact the actions will have on Napier residents and whānau pounamu. An engagement approach will be developed in partnership with key stakeholders iwi, mana whenua and community.

1.5 Implications

Financial

N/A

Social & Policy

The recommendations comply with the Council’s policy requirements.

Risk

N/A

1.6 Options

The options available to Council are as follows:

a. Receive the report and approve the progression of the recommendations (preferred)

This option demonstrates commitment and willingness to work with key stakeholders, partners and whānau pounamu to identify and implement appropriate solutions to homelessness in Ahuriri and the region.

b. Decline support for the report recommendations

No action is taken to improve the situation.

1.7 Development of Preferred Option

The recommendations are consistent with the work currently underway through the Community Strategies team. The report was commissioned in part to align with the information Hastings District Council developed, allowing the two cities to collaborate and facilitate a regional homeless action plan. Interest in developing such a plan has been provided by the local faith-based community and Whatever it Takes Trust.

Subject to approval, a regional taskforce that includes all of the key stakeholders would be created to develop the regional homelessness action plan. Locally targeted recommendations such as the community hub suggestion can be progressed alongside local providers and stakeholders, and other partners (e.g. government funders).

Further exploration is needed to develop the recommendations. It is anticipated that the liaison with the Councillor Housing Portfolio Lead on this work will occur as it develops, alongside regular updates to the full Council.

At the meeting

The Officers spoke to the report and in response to questions from the Committee it was noted:

· The homeless population is transient and ten years ago there was a lot of movement between cities, particularly in summer. This movement appears to have levelled off, but it is hard to know how many in Napier have migrated from other cities without conducting research into it.

· There is pressure on emergency and transitional accommodation across the country, however Napier does have a disproportionately high amount of people on the social housing register for a provincial city. In terms of rough sleeping and chronic homelessness Napier is more on par with the rest of the country in terms of the growth of this population.

· In addressing homelessness in Napier, responses to the issue from four New Zealand regions and two overseas countries are being examined as part of a Masters study. This research will help inform policy options for Napier.

· NCC is in conversations with all the Government agencies who work with the homeless population across Hawke’s Bay, including the Ministry of Housing and Urban Development who have provided support to Councils across the country who have developed Homelessness plans. NCC aims to complement the work of specialist Government departments and agencies and is very clear about its role with the homeless population, which is facilitating better connections and developing strategies alongside the organisations which have a high level of interest and responsibility in this area. The reason for a regional taskforce to develop an action plan is to help progress people along the continuum to secure housing.

· The Supply recommendation in the Report is for NCC and Hastings District Council (HDC) to supply housing models, and also to use all the tools they have in relation to the affordable housing sector.

· Where funding for the implementation of the Report’s recommendations is required external funding will be sought where possible. It may be necessary for Officers to come back to Council to consider additional budget towards initiatives, however costing the recommendations has not been completed yet.

· NCC will work with HDC, and others already operating in this space, to develop a regional action plan and this will help map out a timeline for the implementation of the recommendations. While this work is undertaken NCC will continue to provide support, advice and community funding to the support agencies already working with the homeless population.

· Napier Assist Āwhina Tāngata was launched in June 2022 and is making good progress in addressing antisocial behaviour in Napier City.

· The Homelessness in Napier Report was developed to ensure NCC and HDC were starting from the same point. The two Councils had been working together for some time in a regional approach, looking particularly at rough sleepers, prior to the 2020 lockdown, however the conversations have become more urgent since that time.

· The Regional Homeless Network focused on making sure everyone was in sheltered accommodation during the 2020 and 2021 lockdowns, and that there was access to Covid response services. This Network will enable the forming of the Regional Taskforce because of the existing relationships.

1.8 Attachments

1 Attachment 1: Homelessness in Napier Report. May 2022.

2 Attachment 2: Napier City Councl Homelessness, Street Management, Safety Actions Timeline.

Ngā Mānukanuka o te Iwi (Māori Committee) - 12 August 2022 - Open Agenda

2. Revised Napier Hastings Smokefree and Vapefree Policy

Type of Report:	Operational
Legal Reference:	N/A
Document ID:	1474822
Reporting Officer/s & Unit:	Michele Grigg, Senior Advisor Policy

2.1 Purpose of Report

To present the revised Napier Hastings Smokefree and Vapefree Policy for adoption by Council.

Councillors Brosnan / Taylor

The Napier People and Places Committee:

a. Note the review process undertaken to inform revision of the Napier Hastings Smokefree and Vapefree Policy.

b. Note Hastings District Council is proposing an addition to the laneways designated area in the Policy to include future developed Council managed pedestrian laneways, which will be confirmed at their meeting on 4 August 2022.

c. Adopt the revised Napier Hastings Smokefree and Vapefree Policy, including in principle the proposed Hastings District Council addition to the Policy in the event they adopt this on 4 August 2022.

d. Note implementation of the Napier Hastings Smokefree and Vapefree Policy will begin on 1 January 2023, subject to the adoption of the Policy by both Hastings District and Napier City Councils.

Carried

2.2 Background Summary

At its meeting on 12 August 2021, Council approved the establishment of a Joint Smokefree Policy Review Working Group (‘the Working Group’) to review the Napier City and Hastings District Councils’ Smokefree Policy.

This paper summarises the process used for review of the Napier City and Hastings District Councils’ Smokefree Policy. It also presents the recommendations from the Working Group following their consideration of information and feedback.

1.2.1 The Napier City and Hastings District Councils’ Smokefree Policy 2015

The Napier City and Hastings District Councils’ Smokefree Policy (‘the 2015 Policy’) was adopted in 2015 (Attachment 1).

The objectives of the 2015 Policy were to:

· Give effect to Napier City and Hastings District Councils’ commitments to the Smokefree Hawke’s Bay 2025 Strategy, which supports Government’s policy goals for a Smokefree Aotearoa New Zealand 2025.

· Improve the health and wellbeing of our communities by decreasing the prevalence of smoking and decreasing public exposure to second-hand smoke.

· Increase the likelihood that people, particularly the young, will remain smokefree by reducing the number of places where they see others smoking.

‘Smokefree’ in the 2015 Policy was defined as relating to tobacco products and other products including “e-cigarettes and similar devices.” The Policy had a particular focus on the Councils’ area of influence and public places. It took a non-punitive approach.

1.2.2 Policy Review Process

Napier City and Hastings District Councils undertook to review the 2015 Policy every three years, or at an appropriate alternative time. The aim of the review was to determine how the 2015 Policy aligns with the national goal of Smokefree Aotearoa New Zealand 2025, and with local community and stakeholder views.

The Joint Working Group oversaw the review. Group membership comprised two elected members from each council and one Youth Council representative from each of the two Youth Councils. Both councils approved the Working Group’s Terms of Reference. Councillor Maxine Boag chaired the Group.

The purpose of the Working Group was to:

· Provide advice to Council officers on direction for drafting the revised Joint Smokefree Policy

· Hear and consider feedback arising from consultation on the draft revised Joint Smokefree Policy

· Provide recommendations to both councils on the content of the revised Joint Smokefree Policy.

The Working Group will be disestablished once a revised Policy is adopted by both councils.

Policy review methodology

The Policy review was informed by the following:

· Review of national policy direction, legislation and regulations

· Review of local and national smoking and vaping data

· Desktop research and analysis of other councils’ policies

· Surveys of residents and businesses/organisations seeking views on potential direction for the revised Policy (over 700 community respondents and over 100 business/organisation respondents)

· Observations at local cafés/restaurants, bus stops, playgrounds, parks and reserves

· Review of complaints and feedback received since adoption of the 2015 Policy.

A revised draft of the Policy was prepared and made available for community feedback over a four-week period from 2 to 29 May 2022. Formal feedback was received from 45 individuals and three groups/organisations including the two Youth Councils.

1.2.3 Working Group Recommendations

The Working Group introduced the following changes to the 2015 Policy:

· Clarity around including ‘vapefree’ terminology (included in the 2015 Policy but with reference to ‘e-cigarettes’)

· Clarity about councils’ responsibility to promote community well-being through improving social, economic, environmental and cultural well-being

· Inclusion of Council-managed pedestrian laneways in urban retail areas.

Based on the high level of support in the feedback received, the Working Group agreed to the revised Policy being presented to both Councils for adoption (Attachment 2). Specifically, at their last meeting on 20 June 2022, the Working Group:

a. Considered the feedback received during consultation, noting that it does not substantively change the draft revised Napier Hastings Smokefree and Vapefree Policy.

b. Agreed to a final version of the Napier Hastings Smokefree and Vapefree Policy for presentation to Hastings District and Napier City Councils for adoption.

c. Noted implementation of the Policy will begin on 1 January 2023, subject to the adoption of the final Napier Hastings Smokefree and Vapefree Policy by both Councils.

d. Recommended that the Terms of Reference for the next Smokefree and Vapefree Policy Review Working Group include the addition of two representatives of Hauora providers.

e. Requested Napier and Hastings Councils and other relevant organisations to consider making submissions to central government regarding the implementation of Smokefree Aotearoa New Zealand 2025.

Timeframes for presenting the revised Policy to both Councils are listed below.

On 28 June 2022, Hastings District Council’s Great Communities Subcommittee approved the Policy for consideration by their Strategy and Policy Committee.

The Subcommittee has requested however that the requirements for Smokefree and Vapefree laneways be extended as follows: Council managed pedestrian laneways in urban retail areas including future developed Council managed pedestrian laneways. This proposed change will be confirmed by Hastings District Council at their meeting on 4 August 2022.

Napier City Council

People and Places Committee

Ngā Mānukanuka o te Iwi (Māori Committee)

Council

26 July 2022

12 August 2022

25 August 2022

Hastings District Council

Great Communities Subcommittee

Strategy and Policy Committee

Council meeting

28 June 2022

Not meeting

4 August 2022

1.2.4 Smokefree Aotearoa 2025

The context for achieving a Smokefree Aotearoa New Zealand 2025 has changed since the 2015 Policy was adopted. This includes:

· the introduction of new legislation aimed to reduce smoking prevalence

· the emergence of vaping products and introduction of vaping product regulations

· the release of a national Smokefree Aotearoa 2025 Action Plan in late 2022 that outlines nationwide policy changes required to achieve the 2025 goal.

Review of the 2015 Policy has ensured close alignment with the national direction. Councils have a role in supporting the Government’s Smokefree Aotearoa New Zealand 2025 goal under Section 11 of the Local Government Act 2002, which mandates Territorial Authorities to promote the social, economic, environment, and cultural wellbeing of communities in the present and for the future.

2.3 Issues

No issues.

2.4 Significance and Engagement

During the pre-election period, Council business must continue however Council should also carefully consider the impact policy decisions or significant changes would have on the incoming Council.

The consultation plan for the review was endorsed by the Working Group. Napier and Hastings residents, businesses, Mana Whenua, stakeholder agencies, and community groups were given two opportunities to provide input (firstly during pre-engagement and then in response to the revised Policy). The opportunity to provide feedback was promoted through a variety of channels, including direct communication with a number of key stakeholders. The engagement approach recognised that both vapers/smokers and non-vapers/non-smokers are potentially affected by the Policy.

The Working Group considered all feedback at their meetings in March, April and June 2022. Input and advice was also provided at the June Working Group meeting by local hauora providers who have smokefree/vapefree expertise.

2.5 Implications

Financial

There are likely to be financial implications associated with the implementation of the Policy, which each Council will consider within existing budgets. Other potential sources of external funding and support may be identified as part of the implementation.

Social & Policy

In the six years since the 2015 Policy was released there have been changes in both the use and uptake of smoking and vaping. During this time, smoking rates have declined, however as identified by the Ministry of Health, more needs to be done to achieve the national Smokefree Aotearoa 2025 goal. Review of the 2015 Policy provides an opportunity to support achieving the national goal, and to further improve the health and wellbeing of our communities.

Feedback on the revised Policy was considered in light of Section 11 of the Local Government Act 2002, which mandates Territorial Authorities to promote the social, economic, environment, and cultural wellbeing of communities in the present and for the future. Councils also have a duty to improve, promote, and protect public health as stated in section 23 of the Health Act 1956.

An implementation plan will be developed following adoption of the Policy. This will include consideration of promotion and messaging of adopted designated smokefree and vapefree spaces and development of new content on Councils’ respective websites with information about the Policy and links to local and national stop smoking/vaping support services.

Consultation on the legislation to implement the national Smokefree Aotearoa 2025 Action Plan (which includes proposals to reduce the number of tobacco retailers, reduce nicotine levels in tobacco, create a smokefree generation where future tamariki will not be able to purchase tobacco, and other measures) is expected to begin in July 2022.

Risk

N/A

2.6 Options

The options available to Council are as follows:

a. Adopt the revised Napier Hastings Smokefree and Vapefree Policy as recommended by the Joint Napier Hastings Smokefree Policy Review Working Group including the addition from Hastings District Council.

b. Do not adopt the revised Napier Hastings Smokefree and Vapefree Policy and request the Joint Napier Hastings Smokefree Policy Review Working Group to reconvene to consider Council feedback.

2.7 Development of Preferred Option

Option A is preferred. Pre-engagement and consultation feedback indicates strong support for the revised Napier Hastings Smokefree and Vapefree Policy as recommended by the Working Group following their discussion and deliberations.

At the meeting

The Officer spoke to the report and it was noted that amendments Hastings District Council proposed are included in the Officer’s recommendation.

2.8 Attachments

1 2015 Napier City and Hastings District Councils' Smokefree Policy

2 2022 Revised Napier City and Hastings District Councils' Smokefree and Vapefree Policy

Ngā Mānukanuka o te Iwi (Māori Committee) - 12 August 2022 - Open Agenda

3. Marine Parade Pools: future delivery model

Type of Report:	Operational and Procedural
Legal Reference:	N/A
Document ID:	1481925
Reporting Officer/s & Unit:	Glenn Lucas, Manager Sport & Recreation Darran Gillies, Acting Executive Director Community Services

3.1 Purpose of Report

The purpose of this report is to approve the operational model for Marine Parade Pools after the completion of the current outsourced contract at 31 January 2022.

Councillors Crown / McGrath

The Napier People and Places Committee:

a. Approve the operations of Marine Parade Pools to be transitioned to a council-run facility from 1 February 2023.

Carried

3.2 Background Summary

The network of council-owned aquatics facilities in Napier consists of two facilities; Napier Aquatic Centre and Marine Parade Pools (trading under Ocean Spa). These facilities are fundamentally different from each other, but together play a complementary role within Napier’s aquatic network.

The Napier Aquatic Centre is the community aquatic facility, providing for a range of aquatic sports and leisure activities.

Marine Parade Pools is a near 20-year old outdoor ‘spa’ and hot pool type facility. Marine Parade Pools caters for a different customer experience, providing relaxation and wellbeing at a prime location overlooking the Pacific Ocean. It is a well-known tourist destination.

The end of the existing management agreement on 31 January 2023 provides an opportunity for Council to assess the operating model it wants to implement from
1 February 2023. The Aquatic Strategic Framework (adopted by Council in August 2021) details the contribution that aquatics provision makes to Council vision and objectives, and as such provides the basis for the criteria for assessing potential operational models.

The potential business models

Thrive Spaces and Places have been engaged by Council to assist with the development of the operating model. On 5 April 2022, Officers conducted a workshop with Elected Members to discuss this assessment along with a draft recommendation. This paper seeks to formalise the recommended operating model for Council approval.

Four options were initially considered for the operations of Marine Parade Pools:

· Inhouse delivery – facility staffed, managed and supported by NCC employees

· Outsourced model delivery – contracting an external party to manage and operate the facility

· Shared Services Model with other Territorial Authorities – working with other councils to coordinate and combine aquatic and recreation operation and management.

· Partnership – partnering with an external partner to manage and operate the facility

Methodology

In developing and assessing these potential delivery models, consultation included the following parties:

· Relevant Council staff

· Sport Hawkes Bay

· Hastings District Council

· Tourism Hawke’s Bay

· Auckland Council (as a council that currently employs both in-house and outsourced delivery models)

Best practice guidelines were also reviewed as part of the process. These were:

· Sport NZ – Facility Management Choices in New Zealand

· Sport England – Leisure Management Options

A criteria for the assessment was developed based on the Napier City Council Aquatic Network Strategic Framework Critical Success Factors, and including wider strategic alignment with other council strategic objectives.

A 1-5 scoring matrix was applied to evaluate the different options against the criteria.

Assessment findings

Criteria	In house	Outsourced	Outsourced+
Pride and connection	12	7	10
Value for money	9	12	12
Social cohesion	12	9	9
Balanced outcomes	10	9	9
Water safety	10	9	9
Wider strategic alignment	14	8	8
TOTAL	67	54	57

Key Points

The in-house delivery model was assessed to:

· Provide more control of identity, narrative and branding

· Provide better control over the asset management,

· Provide greater control over delivery of social cohesion and other community benefits,

· Enhance the ability to adapt to changing needs of the community

· Provide greater ability to link into to internal council skills and resources and partnerships with other facilities.

· Enhance the ability to deliver programmes and initiatives outside of the built facility

· Enable the adoption of a more regional strategy and approach to facility provision

· Provide greater ability to connect with local tourism organisations to maximise the economic value to the region

· Ensure that the financial benefit of the operations goes to council to offset the ratepayer impact of aquatics provision across the two council facilities

The outsourced model was assessed to

· Potentially provide stronger dedicated support functions through the scale that the major outsourced contractors in New Zealand have to support multi facilities around the country

· Potentially reduce the financial risk, as outsourced contractor can be more focused on the financials, be that in reducing cost and or driving revenue. This is seen as a disadvantage, as that focus on commercial results can come at the cost of delivery of social outcomes

When considering all elements it is clear that an in-house operational model across Marine Parade Pools and the Napier Aquatic Centre is the recommended operational model to give council the best opportunity to deliver on its strategic objectives.

Additional considerations

Two additional factors exist that have not been included as part of the assessment but further reinforce the recommendation to take the facility in-house.

The first is that the facility itself is 20-years old. Aquatic facilities typically require upgrades or refreshes at this stage of life to ensure reliability of plant and key assets, undertake level of service upgrades and assess any additional community needs that could be met by additions or changes to the asset or the services provided.

In-house over at least the short to medium term provides Council with the ability to perform the required reviews and assessments to add to the existing information of facility condition, identify the improvements required, and action these improvements.

The second factor is the advantage that a short to medium term of operating in-house will provide in terms of performance information. A period of operating in-house will enable a complete picture of financial performance, visitation and membership and the opportunities to improve these over time.

Should Council wish to explore alternative delivery models, then this information will enable a solid basis for the negotiation of commercial terms to maximise the financial benefits from potential commercial arrangements.

Recommendation

Following the review of the different operating model options for the NCC Aquatics Network, the recommended option that best supports council strategy, objectives and the current life and condition of the asset is an in-house operated model.

The next steps to implement the preferred option include:

· Transition planning across all relevant work streams

· Complete arrangements for existing the contract with the current provider

· Complete the operational transition for 1 February 2023

· Undertaking parallel pieces of work in developing a cultural narrative and identifying and prioritising physical asset upgrades

3.3 Issues

None

3.4 Significance and Engagement

During the pre-election period, Council business must continue however Council should also carefully consider the impact policy decisions or significant changes would have on the incoming Council.

As there is no change to levels of service, and while there is a change in how the service is delivered, this is a continuation of an existing activity, so this decision is not classed as ‘significant’.

3.5 Implications

Financial

Budget is available in the LTP for 2022/23 and 2023/24 for transition activities, garnering further asset condition information and prioritised capital upgrades.

The majority of the assets at Ocean spa are maintained and funded by Council. This includes pool lining, plant and mechanical and building and surrounds. As the gym and café were part of the commercial arrangement with the existing provider, the fit-out of these areas is owned by the management company. As part of the Long Term Plan, Council have budgeted for the following planned works:

· Upgrade the changing rooms

· Replacing the sauna and steam room

· Replacing the boiler

· Implementing the transition

The Management Agreement provides for a revaluation of assets at the end of the contract for assets Council may still wish to continue with. This includes for example, the café plant and equipment. Council will undertake this through an independent valuer.

Social & Policy

Not applicable

Risk

· Current Marine Parade Pools staff are lost during the operational transition, however, the mitigation is to work with the existing contractor, with good communication to staff about how the transition will be managed

· The transition isn’t smooth from a customer perspective noting that Council does not intend to make any significant changes to the operating model in the foreseeable future.

· Unforeseen transition costs are identified during the transition

· There may be a requirement to temporarily close the facility to undertake system and process implementation requirements e.g. access systems and booking systems in line with our existing aquatic facilities, although further work will be programmed in to mitigate this as much as possible.

3.6 Options

The options available to Council are as follows:

a. Approve the recommendation to transition Marine Parade Pools to an inhouse operation from 1 February 2023

b. Do not approve the recommendation and direct officers to consider an alternative option

3.7 Development of Preferred Option

Approve the recommendation to transition Marine Parade Pools to an inhouse operation from 1 February 2023

At the meeting

The Officer spoke to the report and in response to questions from the Committee it was noted:

· In the past feedback from the community about the Ocean Spa facility which came through the NCC Customer Service Centre was forwarded to the Manager Sport & Recreation, and from there was forwarded to the Service Provider. There has not been much feedback recently, but if Elected Members have any to pass along it can go directly to the Manager Sport & Recreation who will then pass it on to the Service Provider as needed.

· Ocean Spa has an operational surplus which will help fund the cost of the aquatic provision across the aquatic facilities. For the planned upgrade works costing is being developed currently. Once this work has been completed items will need to be prioritised across financial years.

3.8 Attachments

Nil

2. Three Waters Reform Programme Progress

Type of Report:	Information
Legal Reference:	N/A
Document ID:	1469296
Reporting Officer/s & Unit:	Russell Bond, Manager Water Strategy

2.1 Purpose of Report

To inform the Council on the progress of the Three Waters Reform Programme within Napier.

Councillors Simpson / Wright

The Sustainable Napier Committee:

a. Receive the report on the Three Waters Reform Programme

Carried

2.2 Background Summary

Three Waters Reform Programme was launched by the Government to reform local government three waters (3W - Water Supply, Wastewater and Stormwater) alongside the appointment of a new regulator.

Napier City Council has undertaken a programme of work in readiness for this reform with funding support from the DIA to the tune of $12.5m over a period of 20 months (November 2020- June 2022).

The goal for Council over this timeframe is to catch up on operational work that has not been prioritised in the past and to ensure that the assets, services, the data and the people are in the best state possible moving as the reform process progresses.

The key principles of Napier City Council’s programme are:

• Improved capacity and capability to accelerate infrastructure projects

• Preparation of the team and local industry for upcoming standards as part of reform process

• Improving safety and quality of drinking water by fast tracking delivery of low manganese water to reduce dirty water events and address fire-flow issues

• Improving community and Māori/iwi engagement

• Upgrades to the three waters asset management system and maintenance management transformation programme

Crown Infrastructure Partners, on behalf of the Department of Internal Affairs, has confirmed that the funding period has been extended 6 months (30 June 2022 until 31 December 2022). At the time of writing this report, the mechanisms for how this will work are yet to be formally agreed.

2.3 Issues

The programme continues to experience on-going delays due to Covid-19 related disruption within the supply chain, including:

• Procurement of materials and equipment, including water quality analysers.

• Sub-contractors and third party utilities providing services to the projects.

These issues have been further exacerbated by resource constraints within the water sector across the motu, arising from;

• A busy market sector with other local government authorities delivering Water Reform programmes.

• Enforced border closures/restrictions.

The overall impact of these delays across the programme is that the water reform budget will not be fully spent before the 30 June 2022 DIA funding date. As advised above, the DIA funding date has been extended 6 months until 31 December 2022. At this stage we ancipate the remaining DIA funding will be spent within the next 3 months. This will allow the Water Reform Programme to be completed and closed prior to the 31 December 2022 date.

2.4 Significance and Engagement

During the pre-election period Council business must continue, however Council should also carefully consider the impact policy decisions or significant changes would have on the incoming Council.

This programme is engaging with mana whenua through the Iwi engagement on Three Waters and Cultural Values Assessments programme of work. This piece of work aims to extend the Council’s capacity and capability for engaging with Māori, including development of a cultural values assessment.

Council consulted with residents during the 2020/2021 summer break around what the community saw as key issues. 3W concerns were highlighted by this consultation, noting that some of the projects in the reform programme going some way to addressing these concerns in combination with “business as usual” work.

2.5 Implications

Financial

Council has been given $12.51m of funding by DIA to undertake a programme of work in addition to business-as-usual programmes. Detailed financial reporting on this spend is required quarterly to the DIA as part of the MOU, including hours spent by staff on each activity.

Actual Spend to 30 June 2022 is $12.0m, with $0.51m of DIA funding yet to be spent. Of this $0.51m, $0.06m will not be spent due to savings in the projects which it was tagged to. It has been agreed with the DIA that this unspent budget can be reallocated to co-funded projects in order to reduce the co-funding budget contributed by Council.

The remaining $0.45m of unspent DIA budget is made up of the following projects which are forecast to complete over the next 2 – 3 months.

• Project 2 – Water Safety Plan Improvements ($0.20m)

• Project 5 – Review of Private Water Supplies ($0.14m)

• Project 6 – Peer Review 3W Models + MasterPlans ($0.06m)

• Project 14 – Iwi Engagement + Cultural Values Assessment ($0.05m)

The attached report indicates current progress on the programme of work.

The projects and associated DIA spend are as follows:

COUNCIL	PROJECT	VALUE
Napier Total - $12.51m	a. Capital Projects: • Alternative Water Supply – address dirty water issues • Water Safety Plan - delivery of improvement items • Fire Flow Network Upgrades to meet levels of service • Scoping Three Waters Master Plan Projects – additional resources to assist with the delivery of the current and reform capital plan • Te Awa Structure Plan – Three Waters - additional funding to develop water infrastructure in Te Awa • Pandora Industrial Waste – works associated with trade waste and understanding flow and composition • Review of private water supplies – provide upgraded supply for the Meeanee School hall	$10.05m
	b. Planning and Asset Management Projects: • Parks Water Bores Investigation and Implementation – assessment of bores and commence consenting process for water conservation • Essential Service Planning and Contributions Policy – ensure that three waters programmes are funded appropriately to develop the networks • Maintenance Management Practices - Develop maintenance management practices and workflows and integrate these into the Asset Management System • Delivery Improvement Review – systems and process development • Asset Management Systems & Data Collection • Three Water Models & Masterplans – peer review of models, additional calibration, and peer review of master plans	$1.95m
	c. Collaborative Projects: • Iwi engagement on Three Waters and Cultural Values Assessments – extending the capacity and capability for engaging with Māori, including development of a cultural values assessment • Regional Water Projects	$520k

Progress:

The programme continues to be very much delivery focussed, with supply chain engaged, and design and construction works on-going. A number of projects are now complete, or nearing completing from a DIA funding perspective as detailed below.

The following projects are now considered complete or closed from a DIA funding perspective:

• Project 1 – Water Quality Improvement (Low Manganese Water)

• Project 3 - Fire Flow Network Upgrades to meet Levels of Service

• Project 4 - Parks Water Bores

• Project 7 - Scoping Three Waters Master Plan Projects

• Project 8 - Te Awa Structure Plan and 3 Waters Infrastructure

• Project 10 - Asset Management Systems and Data Collection

• Project 9 – Pandora Industrial Wastewater

• Project 11 - Delivery Improvement Review

• Project 12 - Maintenance Management Practices

• Project 15 - Regional Projects

From a DIA funding perspective, the following projects are forecast to complete by the end of July :

• Project 2 – Water Safety Plan Improvements

• Project 5 – Revew of Private Water Supplies (Meeanee)

• Project 6 – Peer Review 3W Models + MasterPlans

• Project 13 – Water Essential Services Plan + Structure Plans

• Project 14 - Iwi Engagement and Cultural Values Assessment

Social & Policy

There are no social and/or policy implications associated with this report.

Risks

No new risks have been identified this month.

As discussed in last month’s report, the risk of further Covid-19 related disruption to the Water Reform Programme remains. However, the impact of this risk has been mitigated by the DIA funding period having been extended until 31 December 2022 (refer Section 5.2 above).

2.6 Options

The options available to Council are as follows:

1. To receive this report on Implementation of the Three Waters Reform Project, or

2. Not receive this report on Implementation of the Three Waters Reform Project.

2.7 Development of Preferred Option

This report is for information purposes only.

At the meeting

The Officer took the report as read and there were no questions from the Committee.

ACTION: The Manager Water Strategy will provide Elected Members more information on the Iwi Engagement and Cultural Values Assessment project.

2.1 Attachments

1 Three Waters Reform Progress June 2022

Ngā Mānukanuka o te Iwi (Māori Committee) - 12 August 2022 - Open Agenda

Reports from Future Napier Committee held 28 July 2022

1. Resource Consent Activity Update

Type of Report:	Enter Significance of Report
Legal Reference:	Enter Legal Reference
Document ID:	1477639
Reporting Officer/s & Unit:	Luke Johnson, Team Leader Planning and Compliance

1.1 Purpose of Report

This report provides an update on recent resource consenting activity. The report is provided for information purposes only, so that there is visibility of major projects and an opportunity for Elected Members to understand the process.

Applications are assessed by delegation through the Resource Management Act (RMA); it is not intended to have application outcome discussions as part of this paper.

This report only contains information which is lodged with Council and is publicly available.

Councillors Taylor / Price

The Future Napier Committee:

a. Note the resource consent activity update for period 5 May 2022 to
4 July 2022.

Carried

1.2 Background Summary

The following is an outline of recent activity regarding applications received by Council for consenting pursuant to the RMA.

Since the May update, the submission of resource consent applications were lower in comparison to the same period last year by approximately 30%. However, it is worth noting that the resource consent processing times in comparison have improved from an average of 23 days (in the same period in 2021) down to 17 days. Of note, there has been a continued increase in the submission of subdivision certificate applications (the last step in the subdivision process being the creation of the lots) equating to 15 compared to 7 received in the previous period in 2021.

The table below outlines the current resource consenting activities in Napier and the status of these for information purposes. Whilst this is not an entire list of all applications currently being assessed or having been determined, they are significant or noteworthy applications of which details are being provided in this report.

Summary Table

28 Hyderabad Road, Hospital Hill	Digital Sign	Under Assessment	Further information provided below
72 West Quay, Ahuriri	Section 127 Variation to Residential and Commercial Development	Under Assessment	Further information provided below
69 Hardinge Road, Ahuriri	Demolition of Existing Dwelling & New Dwelling	Application to Hearing	Further information provided below
115 Carlyle Street, Napier	Expansion of the Existing Car Sales Operation	Public Notification. Submission period closes 21 July 2022	Previously reported to Future Napier Committee. No further update

28 Hyderabad Road – Digital Sign

The proposal is to establish and operate a freestanding, double-sided, 18m² digital sign at 28 Hyderabad Road, Napier.

The digital displays will measure 3m wide by 6m high, and be mounted at the top of a single freestanding 3m high pole. The total height of the sign will be 9m above ground level. The proposed billboard will display advertising for products, services, and essential messaging associated with other businesses and organisations unrelated to the subject site.

The site is located within the Suburban Industrial Zone (“the Zone”) under the Napier Operative District Plan (“District Plan”). Overall, resource consent is required for a Non-Complying Activity under the District Plan.

A Section 92 Further Information Request was issued to the applicant in relation to the proposal, District Plan Performance Standards, light spill, traffic effects, a Landscape and Visual Impact Assessment peer review and Section 95 considerations.

A response to Council’s further information request has been received and the application continues to be assessed.

Figure 1 – Proposed Site Plan

Figure 2 – Proposed Billboard Elevation

72 West Quay, Ahuriri – Section 127 Variation to Residential and Commercial Development

Resource Consent RM200055 was approved under delegated authority on 6 November 2020 to remove a Group 1 Heritage building and undertake a comprehensive residential and commercial redevelopment of the site involving total site clearance and the construction of two buildings, encompassing the following components:

· Eleven residential dwelling units;

· Nineteen travellers accommodation units (including one managers residence);

· Three office tenancies;

· Three retail units;

· Three hospitality outlets;

· Associated earthworks and site remediation, and

· Vehicle parking

Subsequent to the above Resource Consent approval, a Section 127 variation (RM200055A) was approved on 29 July 2021 in order to address a design change to the building.

The changes proposed which are largely internalised, with associated cosmetic changes to external facades in relation to rearranged window and deck configurations and a change to an external pedestrian walkway. The changes will not result in any increase to the buildings height and only to its ground floor footprint.

A Section 92 Request for Further Information has been issued to the applicant in relation to plan revisions and an Urban Design Statement.

Figure 3 – Artist impression perspective

69 Hardinge Road – Demolition of Existing Dwelling & New Dwelling

The subject site is located at 69 Hardinge Road, Napier, legally described as Lot 4 Deeds 317, being 252m² and held on Record of Title HBB4/251. The site fronts Hardinge Road with 9.3m road frontage. There is currently no vehicle crossing or on-site parking provided. Provision for water, stormwater and wastewater connections are along Hardinge Road.

The site contains an established dwelling noted as a Group 3A Heritage Item under the Napier District Plan.

The applicant seeks land use consent to remove an existing dwelling located within the Hardinge Road Character overlay. The dwelling appears to be typical of the late 1800s/ early 1900s era, and is one of the few remaining cottages along Hardinge Road.

A building condition report has been provided by Gary Pidd and forms part of the application which sates the building has some modern modifications, both internally and externally, and would require substantial renovations for continued occupation of the dwelling. All buildings within the Hardinge Road Character overlay are listed as Group 3A Heritage Items under the Operative Napier District Plan.

Following demolition, the applicant’s proposal includes the construction of a new two-storey dwelling with a generous gross floor area of 237.54m². The ground floor will equate 117.01m², includes an internally accessed garage, laundry and storage areas, pool-room and two bedrooms. The first floor equates 120.53m² and includes an open plan kitchen, lounge, and first floor deck access, with the master bedroom, ensuite, guest bathroom and fourth bedroom. Overall, proposed site coverage will equate 148m² or 58.7%.

The new dwelling allows for on-site garaging and parking on the ground floor. This will include the inclusion of a vehicle crossing along Hardinge Road.

As part of the Section 95 Notification Assessment, it was determined that the application be limited notified. Within the limited notification process, a submission was made in relation to the proposal whereby the submitted requested to be heard. On this basis, the application is to be heard by the Hearings Commissioners.

Figure 4 – Proposed Elevations Plan

At the meeting

The Team Leader Planning and Compliance, Mr Johnson spoke to the report noting that resource consent applications were lower by 30% in comparison to the same period last year, bur subdivision applications had increased by almost 50%. Due to a number of improvements, the average processing times for applications has been brought down from 23 days down to 17 days, which is a great improvement to the service received by our customers.

Mr Johnson advised that through the limited notification process a submission had been received in regard to 69 Hardinge Road, Napier with a request to be heard by the Hearings Panel. The Hearing commenced on 18 July 2022, reconvening on 26 July 2022 and closing on 28 July 2022. The Decision will be released in due course.

Councillor Simpson rejoined the meeting at 11.42am

1.3 Attachments

Nil

2. Better Off Funding Tranche 1

Type of Report:	Operational and Procedural
Legal Reference:	N/A
Document ID:	1477902
Reporting Officer/s & Unit:	Fleur Lincoln, Strategic Planning Lead Bill Roberts, Economic Development Manager

2.1 Purpose of Report

The purpose of this report is to present Council with a prioritised and costed list of eligible projects for Tranche 1 of central government’s ‘Better Off’ Funding and to gain direction as to which projects to apply for funding.

Councillors Crown / Mawson

The Future Napier Committee:

a. Notes that as part of Central Government’s Three Waters Reforms it has made available Tranche 1 “Better Off” funding to invest in the future for local government, urban development, and the wellbeing of their communities.

b. Resolves that Napier City Council applies to this fund to direct, in principle, towards the projects including the minor amendments as set out in option B below:

Option B (Library part-funded)

Ahuriri Waka Hub & Surrounds		$2,200,000
Regional Park – Prepare masterplan		$200,000
Library Public Realm Interface		$1,040,000
CBD West Revitalisation – design and build		$1,650,000
Iwi capability		$500,000
Quick Wins Package 2		$870,000
	Total	$6,460,000

Option B (Quick Wins Table)

Disability Strategy Quick Wins		$270,000
Park Island Walkways		$200,000
Coloured LED Lighting		$100,000
Refurbish Anderson Hexagon toilets		$50,000
Dog Lead Hooks		$10,000
Pedestrian Pathway Lighting (Taradale and CBD)		$240,000
	Total	$$870,000.00

Carried

2.2 Background Summary

In April 2022 Local Government Minister Mahuta announced the first tranche of Better Off Funding, forming part of the Three Waters reform package. The deadline for application for this first tranche is 30 September 2022. Any unspent funds can be rolled over to Tranche 2. Napier has been allocated $6.46m in the first tranche, and $19.37m in the second tranche.

Council can use this funding to focus on local wellbeing outcomes associated with climate change and resilience, housing and urban design and planning, and community wellbeing.

In order to direct this funding most efficiently, council officers prepared a priority list of projects based on the following criteria:

· Supported by strategy

· Public visibility

· Value to community

· Wellbeings achieved

· Readiness for delivery

· Mana whenua support

· Risk level

· Delivery timeframe

· Other sources of funding available

· Cost

An initial list was presented to elected members at a Council Workshop on 30 June. Feedback was:

a. A portion of the $6.46m should be directed towards a greater number of visible smaller projects that would be easier to achieve in a short timescale. This list was compiled and then prioritised by the above same criteria, excluding already funded initiatives. Attachment 2 sets out the rapid development of this ‘quick wins’ package list.

b. That investigation be carried out into the regional co-investment into building Iwi capability. Subsequent enquiries have showed that Hastings District Council will be allocating a proportion of their fund toward iwi capacity building, and that it is likely that this will provide increased capacity for inputs into projects such as growth strategies, policy advice, consenting, and Te Muriwai o Te Whanga Plan. A contribution of [$500,000] is commensurate to the proportion of PSGE’s and mana whenua entities within our district.

Further to this, some additional work on the major projects list has been undertaken to ensure the optimal use of the fund for capital projects. A short description of each major initiative identified is detailed below.

Ahuriri Waka Hub & surrounds

Customs Quay revetment (part), pedestrian access, planted bank, boardwalk and kororā habitat. Nelson Quay carpark area upgrade and stormwater management. Delivered at the same time as programmed build of waka hub.

Ahuriri Regional Park Masterplan

Preparation of a masterplan to guide future development and purpose of this site.

Library Public Realm Interface

Delivers public open spaces within which the new Library will be located, which is not currently funded by the LTP. Will provide design and construction of space including paving, landscaping, lighting, plug-n-play, seating, storyboards etc.

CBD West Revitalisation

Redesign of Emerson Street between Clive and Memorial Squares, and Emerson Street East to better provide an attractive bookend to the city, provide spaces for activation eg market, and better connection to Women’s Rest development. Design and build. Conceptual imagery has been provided in Attachment 3 to demonstrate how this part of the City could be revitalised.

Iwi Capability

Combined with funding from HDC, seed funding to support employment of expertise that will contribute to projects such as policy, consenting, growth strategies, Te Muriwai o Te Whanga Plan etc.

Marine Parade Pathway Lighting

Lighting of length of Marine Parade shared pathway to improve safety, beautify the waterfront, and encourage modal shift on this important connecting path.

2.3 Issues

The number of small-scale projects that we apply funding for is constrained by Councils capacity to take on additional workload. Larger projects, particularly those already programmed, will represent best value for money, and will not overwhelm staffing capacity.

2.4 Significance and Engagement

During the pre-election period Council business must continue, however Council should also carefully consider the impact policy decisions or significant changes would have on the incoming Council.

The funding is contingent on mana whenua engagement. Many of the projects included in the options have been developed in consultation with mana whenua. Nevertheless, Council Officers intend to engage with mana whenua in relation to all of the projects being included in this proposal for funding following Council approval in principle.

2.5 Implications

Financial

The Better Off Funding Package provides a substantial injection of funds to support Council initiatives that will deliver across our wellbeings, and help our community transition to a low carbon economy. Due to the cost associated with our three waters infrastructure, initiatives such as these had either not received funding, or were funded in the long term. This is a great opportunity to address this.

As this funding may bring forward some Long Term Plan projects, some rearrangement of the financial planning may be necessary. In addition, depending on which option is selected, additional funding for some projects, eg the Library public realm, may need to be included in the Long Term Plan/Annual Plan to ensure it can be delivered in a timely fashion.

Social & Policy

Projects have been prioritised where they have been identified in an existing plan or strategy, eg the Inner Harbour Plan, City Vision, Disability Strategy or the Library and Civic Area Plan. The addition of the quick wins package, though not always identified in an existing strategy or plan, would contribute to delivering on the wellbeings and community outcomes identified in the Long Term Plan.

Risk

· Loss of Tranche 2 funding owing to change of government.

· Inability to deliver projects owing to capability, capacity or cost considerations.

2.6 Options

The options available to Council are as set out in Attachment 1:

a. Endorse one of Options A, B or C in the priority projects list set out in Attachment 1; or

b. Make no decision and roll over the funding to Tranche 2.

2.7 Development of Preferred Option

Having worked through the criteria and prioritised both larger projects and smaller ‘quick wins’, the preferred option is Option B. Option B balances larger-scale projects that have significant impact but take time to be delivered with those ‘quick-wins’ that can be expedited. The current limited Council capacity will be sufficient to deliver these initiatives.

Option B provides funding for approximately half of the cost to deliver the Napier Library public realm interface, and so it is noted that a change to the Long Term Plan will be required to make up the shortfall. The allocation of funding for iwi capability building may be adjusted following discussions with Hastings District Council. Any changes to this will be reported to Council through the appropriate channels.

At the meeting

The Economic Development Manager, Mr Roberts advised that the purpose of the report was to present three package options to Council for the Central Government’s “Better Off” fund and to seek which package to further develop for an application to the Department of Internal Affairs.

At the workshop held on 30 June 2022 Council expressed a desire to use some of the funds for a “quick win” type initiative that would deliver physical improvements for communities within a timely manner. Attachment 2 of the Agenda Report (Doc Id 1479884) comprised a list that Councillors had selected and officers determined their feasibility and delivery of good outcomes.

The Strategic Planning Lead, Ms Lincoln advised that two options (A and B) were included in the report for the “quick wins” package. Noting that in Option A (quick wins 1) in regard to the Disability Strategy there were two figures for the initiative and combined should read $270,000.

Both Options A and B included $500,000 for building capacity and although this did not match the contribution being applied by the Hastings District Council the figure is considered commensurate to the number of entities Council will be working with. The recommendation is for an “in principal” direction which provides scope for further engagement with mana whenua. Option B will achieve a balance of funding, the delivery of larger scale projects with a longer timeframe for delivery with funding to be able to deliver small scale initiatives with a shorter timeframe for delivery.

In response to questions it was noted:

· The application for funding has to be submitted to the Department of Internal Affairs by 30 September 2022.

· The funding is contingent on mana whenua engagement and many of the projects included in the options have been developed in consultation with mana whenua. Nevertheless, Council Officers intend to engage with mana whenua in relation to all of the projects being included in this proposal for funding following Council approval in principle.

· Tranche 2 of this funding seeks to have much more full engagement with mana whenua and also provides more time with the approach in the second application being quite different.

· Option C was presented at the workshop however, went over the allocated amount and demonstrated the difficulty in trying to allocate funding for a number of projects and the choices that had to be made.

· The pressure on Iwi partners to be able to meet obligations that are required are immense and the resourcing for them is not provided by Central Government.

· Increase the “quick wins” to $870,000 by reducing either the library public realm or the CBD West revitalisation and include the pedestrian pathway lighting for Taradale and the CBD. It was then stated, and agreed, that the funding allocated to the CBD West revitalisation project should not be reduced.

· Reducing the library and CBD West budget and increasing the disability strategy and the pedestrian pathway lighting for Taradale and the CBD would have lesser impact on staffing than having a new project.

· The pedestrian pathway lighting for Taradale and the CBD would be a new project brought into Option B.

· The project and materials would be value engineered so the design fits the budget so it would be possible to reduce the amount that is allocated to either the CBD West revitalisation or the library public realm and utilise whatever budget is allocated. Neither project has been undertaken at this point and officers would ensure that the budget allocated met the proposed design.

· The same would apply for the pedestrian pathway lighting to make the requirements meet the budget.

· There are $100,000 worth of pathways designed in the original master plan for Park Island and officers would determine through budget allocation the best value for building one of those pathway linkages. The new sports ground budget could also contribute to ensure completion of pathways.

· Note that the word “demolish” be crossed out leaving the “refurbish Anderson Park Hexagon toilets”. Demolish is not an option. The amount of $40,000 was the demolish option.

· The hexagon toilet is part of some wider works through the Long Term Plan for a second stage development for the Anderson Park masterplan and it is part of the scoping exercise. There is some budget available to initiate the phase of the project investigation and if it is agreed that the building is to remain then more of that budget from the existing project will be required to deliver further improvements to the reserve with less impact on the ratepayer.

· The funding of $1.65m for the CBD West revitalisation would be value engineered to the budget. The scale of the budget will dictate the scale and scope of the project.

· Proposed amendment to Option B between the two “quick win” packages to increase the disability strategy by $90,000 and add the pedestrian pathway lighting in Taradale and the CBD.

2.8 Attachments

1 Attachment 1 Better Off Funding Options (Doc Id 1479882)

2 Attachment 2 - Quick Wins Review and Commentary (Doc Id 1479884)

3 Attachment 3 CBD West Revitalisation Concept (Doc Id 1479883)

Ngā Mānukanuka o te Iwi (Māori Committee) - 12 August 2022 - Open Agenda

3. Proposed change to Financial Contributions Policy

Type of Report:	Legal and Operational
Legal Reference:	Local Government Act 2002
Document ID:	1480160
Reporting Officer/s & Unit:	Caroline Thomson, Chief Financial Officer Richard Munneke, Executive Director City Strategy Debra Stewart, Executive Director Infrastructure Services

3.1 Purpose of Report

To outline the proposed approach to update Napier City Council’s policy on Financial Contributions as part of the 2022/23 Annual Plan.

Mayor Wise / Councillor Price

The Future Napier Committee:

a. Approve Council Officers to proceed with a project to amend the Financial Contributions Policy (FCP) to a Financial and Development Contributions Policy via the 2022/23 Annual Plan process.

Carried

3.2 Background Summary

New development places an extra burden on the city’s infrastructure. It is important that the developer pay the costs attributable to the new development and that these costs do not fall on the ratepayer.

Councils may charge the developer either financial contributions, development contributions, or a combination of both to fund the capital costs incurred from new development to provide the extra capacity required in their infrastructure and reserves networks.

The development contributions in the 2018 policy did not meet the legislative requirements of the LGA 2002 in terms of how they were calculated and administered. The Financial Contributions Policy was last updated as part of the 2021 LTP. This included the removal of the development contributions that were previously being used for non-residential development to make the policy compliant with the legislation.

Reverting to the existing Financial Contributions was a short-term measure, with the long-term recommendation to use development contributions, or a combination of financial and development contributions. This strategic direction is outlined in the Council Paper/Minutes from the June 2021 council meeting that approved the 2021 FCP and in the Revenue and Financial Policy.

3.3 Issues

The issues of retaining the short-term approach of using the existing FCP are:

· The current district plan and subsequent FCP does not include appropriate contributions for new structure/plan changes areas (e.g. Riverbend, Western Hills) and therefore does not enable the infrastructure costs of these areas to be fully funded. The issue of underfunding is potentially across all of Napier as while there is some form of financial contributions for all areas in NCC they are unlikely to be aligned to the infrastructure cost required in the new structure plan areas being developed through the spatial picture.

· Aside from adjustments for inflation, financial contributions can only be amended by a change to the District Plan. This is a lengthy process, with uncertain timeframes (it is open to appeal to the environment court) and any new financial contributions are unlikely to be in place in time to achieve the housing outcomes sought by the new structure plan areas.

· There are also limitations in how non-residential developments are assessed for financial contributions.

· As a consequence of the above there is a disconnect at the activity level between the latest capital programme and the financial contributions currently being levied.

· The existing remissions to incentivise city centre intensification/development could be clearer and more transparent.

3.4 Significance and Engagement

During the pre-election period Council business must continue, however Council should also carefully consider the impact policy decisions or significant changes would have on the incoming Council.

The decision to proceed with the project to future proof the financial and development contributions policy is not significant as the decision involves the best way to collect the developer-incurred costs – not the quantum of what is collected. The engagement and consultation on the full policy is anticipated to be done through the 2022/23 Annual Plan process should the Council decide to proceed with w development contribution policy.

3.5 Implications

Financial

The project will require internal and external resources to ensure it can be delivered in a timely and cost-effective manner.

The goal of an updated policy (likely to include both financial contributions and development contributions) is to ensure that development funds the costs that Council incurs to enable development. This minimises the risk of rate payers being required to fund these development costs.

Social & Policy

The latest growth projections suggest that up to 6,000 new residential units may be required in Napier. This is an increase of around 20% from the current 26,000 houses. This demand is to be met by infill/intensification, existing structure plan/greenfield areas (Te Awa, Parklands, Mission), and potential further greenfield/structure plan development areas (Riverbend, Western Hills, etc). This proposed update will ensure the funding policy aligns with the latest spatial planning and growth projections and importantly can be relatively easily updated through the yearly or 3 yearly annual and Long term planning cycle.

Risk

The key risks that the policy changes aim to mitigate are:

· Funding gap – if an appropriate and future proof policy is not in place and administered correctly, some of the cost of providing for new development will fall to the rate payers instead of the developers.

· Reputational – As a consequence of the above if NCC’s policies are viewed by the public to be flawed or unfair, it can create a public perception risk.

Development contributions provide a more flexible and agile option to ensure the funding contributions are linked to the latest capital cost and development yield assumptions. This minimises the risk of a funding shortfall and ensures Council’s funding policy is clear and transparent. Development contributions can also be better aligned to the latest capital cost programme in specific activities, e.g. 3-waters (head-works upgrades) and community infrastructure (libraries).

Development contributions for new structure plan areas are relatively simple to calculate based on the following assumptions:

· Council’s infrastructure costs to provide for development – this includes both head-works and local reticulation/network costs

· Development yield – the number of household equivalents to spread the growth cost over

· Development timeline to include interest considerations

This enables upfront discussions with potential developers in a simple and transparent manner to ensure there are no surprises in the contributions required.

3.6 Options

The options available to Council are as follows:

1. Status Quo – retain the existing Financial Contributions Policy for another financial year

2. Remove all financial and development contributions

3. Retain the existing Financial Contributions where appropriate, and incorporate new development contributions for specific areas (TBC – areas may include new structure plans and city centre intensification).

4. Use Development Contributions only.

The benefits and dis-benefits are as follows:

Benefits	Dis-benefits
1. Status quo – existing Financial Contributions Policy
No work required.	Does not effectively cater for new structure plan areas.
2. Remove all contributions
No work required	Does not align with Revenue and Finance Policy. Places financial burden on existing rate payers.

3. Maintain the Financial Contributions in DP and update the Development Contributions policy in the Long term plan. (preferred see below)

3. Use DCs only
Transparent, fair, and equitable. Flexible and up to date. Funding aligns with capital costs at activity level. Private Development Agreements are an option.	Limited ability to apply to developments that are mid-way through development cycle, e.g. Te Awa.

3.7 Development of Preferred Option

Option a – Recommend Council approve the proposed approach to update the existing Financial Contributions Policy.

Council would retain the existing Financial Contributions where appropriate, and incorporate new development contributions for specific areas (TBC – areas may include new structure plans and city centre intensification).

The long-term approach is summarised in the following table:

Policy/Funding mechanisms	Today	1 July 2023 onwards	Long-term future
Financial contributions	All developments	Existing structure plan areas, e.g. Te Awa	Grandfathered when fully developed
TBC		City Centre, other
Development contributions		New structure plan areas	Updated as required through LTP/AP process

At the meeting

The Chief Financial Officer, Ms Thomson spoke to the report seeking approval to amend the financial contributions policy through the Annual Plan process. The Policy review is an across Council project and will involve staff from Infrastructure, City Strategy and Finance.

The Financial Contributions Policy was amended as part of the Long Term Plan process by removing the development contributions to address some issues in the policy where the development contributions could be used for non-residential development.

Reverting to financial contributions only was a short term measure and would be re-assessed as part of the review of the District Plan so that the Policy aligned with the latest spatial plan and growth implications.

Updating the Policy would ensure that development or growth is funding the cost that Council incurs to enable development and to minimise the risk of ratepayers being required to fund these costs. It is proposed that the work will be undertaken to update the Policy to incorporate new development contributions for specific areas as development contributions provide flexibility and can easily be updated through the Long Term Plan or Annual Plan process. Whereas the calculations for financial contributions can only be updated with a change to the District Plan.

It was noted that this report was about the mechanism on how Council collect contributions. If contributions are through the District Plan and plan changes required, it becomes a very slow process and is not the right mechanism. It is quite clear who pays and is not a matter of dis-incentivising but rather apportioning fair and reasonable costs.

With new development the developer does actually pay their fair share and does not fall to the existing ratepayer base, who already have to pay for the maintenance and ongoing costs of current pipes and reticulation.

3.8 Attachments

Nil

Ngā Mānukanuka o te Iwi (Māori Committee) - 12 August 2022 - Open Agenda

Ngā Mānukanuka o te Iwi (Māori Committee)

Open Minutes

Meeting Date:	Friday 1 July 2022
Time:	9.00am – 10.36am
Venue	Council Chamber Hawke's Bay Regional Council 159 Dalton Street Napier
	Livestreamed via Council’s Facebook site

Present

Ngāti Pārau Hapū Trust – Chad Tareha (Chair)

Maungaharuru-Tangitū Trust – Coralee Thompson [Teams]

Māngai ā-Hapori – Rapihana Te Kaha Hawaikirangi

Mayor Kirsten Wise

Deputy Mayor Annette Brosnan

Councillor Keith Price

In Attendance

Pou Whakarae (Mōrehu Te Tomo)

Chief Executive (Steph Rotarangi) [Teams]

Deputy Chief Executive/Executive Director Corporate Services (Adele Henderson)

Executive Director Infrastructure Services (Debra Stewart)

Executive Director City Strategy (Richard Munneke) [Teams]

Acting Executive Director Community Services (Darran Gillies)

Acting Director Programme Delivery (Jamie Goodsir)

Māori Partnership Manager - Te Kaiwhakahaere Hononga Māori (Beverley Kemp-Harmer)

Māori Partnership Manager - Te Kaiwhakahaere Hononga Māori (Hilary Prentice) [Teams]

Manager Environmental Solutions (Cameron Burton)

Manager Regulatory Solutions (Rachael Bailey) [Teams]

Economic Development Manager (Bill Roberts)

Team Leader Transportation (Robin Malley)

Strategic Planning Lead (Fleur Lincoln)

Senior Advisor Policy (Michele Grigg)

Senior Policy Analyst - Climate Resilience (Heather Bosselmann)

Te Waka Rangapū Kaiāwhina (Wai Tupaea) [Teams]

Administration

Governance Advisor (Anna Eady)

Karakia

The Chair opened the meeting with a karakia and extended a welcome to Coralee Thompson, the new representative for Maungaharuru-Tangitū Trust.

Apologies

Dep. Mayor Brosnan / Councillor Price

That the apologies of Waitiria Greeks and Councillor Boag be accepted.

Kua Mana

Conflicts of interest

Rapihana Te Kaha Hawaikirangi noted a conflict for item three on the agenda.

Public forum

Nil

Announcements by the Chairperson

Nil

Announcements by the management

Nil

Confirmation of minutes

RTK Hawaikirangi / Mayor Wise

That the Minutes of the meeting held on 20 May 2022 were taken as a true and accurate record of the meeting.

Kua Mana

Updates from Partner Entities

Napier City Council – Mayor Kirsten Wise

· Napier City Council (NCC) has adopted the 2022/23 Annual Plan. It goes live today being the 1^st of July. It has been a challenging process leading up to adoption with the additional costs and priorities that the Local Government sector is facing. Napier has had a rates increase of 9.8%, which is necessary to fund the projects in the work programme.

· This year’s Matariki celebrations were embraced by the community and there has been a lot of positive feedback from event attendees. The Mayor understands New Zealand is the first country in the world to recognise an indigenous celebration as a public holiday.

Maungaharuru-Tangitū Trust – Coralee Thompson

· Coralee is a new trustee for Maungaharuru-Tangitū Trust and is new to a governance role. She is from a health background and currently works for Health Hawkes Bay as an Advisor on Māori Health.

· Coralee has been put forward to replace Robbie Paul who has moved out of the area. Excited to be part of this Committee and looks forward to being an active voice for her whānau and community.

· Coralee acknowledged NCC for their support of a Matariki event she and some of her cousins who work in the health industry put on in Maraenui. Hauroa service providers came alone to promote and educate whānau on what is available to them. Maungaharuru-Tangitū Trust had provided some meat for the kai and Koru Matiu opened the event. It was held at Te Kura Reo Rua O Maraenui who asked if they could repeat the event annually to help address the haurora gap at the Kura.

Ngāti Pārau Hapū Trust – Chad Tareha

· The Matariki celebrations at Waiohiki Marae were a great success. Alena and Thompson Hokianga organised a hīkoi up Otatara Pā.

· Mana Ahuriri had a Pakeke Memorial event which is supported by NCC.

· Over the last month Ngāti Pārau have held twelve wānanga with Ahuriri schools The Hapū have put together a Hapū educational plan address Central Government’s requirement for New Zealand history to be taught in schools. Schools are struggling to meet this requirement themselves.

Updates from Māngai-ā-Hapori

Rapihana Te Kaha Hawaikirangi

· Matariki was celebrated at Waiohiki Marae and at Te Ātea a Rangi/Hawke’s Bay Regional Park with a number of events. There were workshops held for school groups on Māori games and the Star Dome. In the evenings there was a light show, which was attended by about 3000 – 4000 people.

Updates from Pou Whakarae

Mōrehu Te Tomo

· Te Waka Rangapu (TWR) have been involved in several projects across the last six weeks, including the Matariki celebrations. Council staff, and in particular Steph Kennard, City Activation Lead, did some great work for a Matariki 3D light show.

· There has been work on a Council Te Reo Policy, which is part of the agenda today and on which TWR have a workshop with Elected Members next Wednesday.

· TWR are starting a campaign to encourage Māori who want to stand for Council election to have a go, and also to encourage Māori to vote in the Local Elections.

· The Ngati Kahungunu Fish Hook Summit was just held. This is a good forum to get updates from Post Settlement Groups across the region and the Tai Whenua.

· Two weeks was Taituarā’s Te Pae Urungi meeting where Council managers from across Aotearoa who are responsible for Māori responsiveness and effectiveness. The Right Honourable Nanaia Mahuta spoke about key legislation coming through.

· TWR are also involved in other ongoing projects, such as the Civic and Library buildings, community Treaty training, Kapa Haka training and daily karakia with staff.

· On Tuesday they had the final event for Matariki on Mataruahou, lead by Ngati Kahugnunu and also NCC.

Agenda Items

1. Te Reo Māori Policy

Type of Report:	Operational and Procedural
Legal Reference:	N/A
Document ID:	1472552
Reporting Officer/s & Unit:	Beverley Kemp-Harmer, Māori Partnership Manager - Te Kaiwhakahaere Hononga Māori

1.1 Purpose of Report

The purpose of this report is to present a new Te Kaunihere o Ahuriri/Napier City Council Te Reo Māori Policy for adoption to Ngā Mānuknuka o te Iwi.

At the meeting

The Council Officer spoke to the report with the support of Michele Grigg, Senior Advisor Policy; Fleur Lincoln, Strategic Planning Lead; and Bill/Wiremu Roberts, Economic Development Manager. Acknowledgement was given to Mayor Wise and Councillor Crown for being part of the initial conversations for this policy.

On 6 July a workshop is being held for the Elected Members, and this Committee’s members, to discuss the policy and the plan for implementation. After this there will the opportunity for the wider Council and community to have some input.

Work on implementing tikanga into Council has already begun, with regular staff karakia and kapa haka sessions well established.

In response to questions from the Committee it was noted:

In the draft policy there are gaps for korero from the Mayor and Chief Executive. This is just supporting words and will be in the final draft of the policy.
The timeline for creating and implementing a strategy is yet to be finalised.
The implementation of this policy does not trigger Council’s Significance and Engagement Policy.
TWR will implement tikanga lessons for staff first and then Te Reo lessons. There have been Council staff who have taken Te Reo lessons, run in conjunction with local Police, already.
Teachers of Te Reo may be contracted in for staff lessons as there are a lot of people doing this well in the community and have good resources, however there is high demand on these people’s time, so it may be challenging to book in time for staff lessons.

Officer’s Recommendation

The Ngā Mānukanuka o te Iwi (Māori Committee):

a. Adopt the Te Kaunihera o Ahuriri/Napier City Council Te Reo Māori Policy.

b. Approve that Council Officers commence the preparation of a Te Reo Māori Strategy or Action Plan that will work to deliver on the principles and objectives established by the Te Kaunihera o Ahuriri/Napier City Council Te Reo Māori Policy.

Ngā Mānukanuka o te Iwi (Māori Committee) Amended Recommendation

C Tareha / Mayor Wise

The Ngā Mānukanuka o te Iwi (Māori Committee):

a. Endorse the Te Kaunihera o Ahuriri/Napier City Council Te Reo Māori Policy.

Kua Mana

2. Waste Management and Minimisation Update

Type of Report:	Information
Legal Reference:	N/A
Document ID:	1472727
Reporting Officer/s & Unit:	Cameron Burton, Manager Environmental Solutions Alix Burke, Environmental Solutions Coordinator

2.1 Purpose of Report

This report is to provide an update on the implementation of the Joint Waste Management and Minimisation Plan (WMMP) and recent activities undertaken by Napier City Council’s Waste Minimisation Team.

At the meeting

The report was taken as read and it was noted that Officers can organise community korero about compost bins and how to use them.

Ngā Mānukanuka o te Iwi (Māori Committee) recommendation

Councillor Price / RTK Hawaikirangi

The Ngā Mānukanuka o te Iwi (Māori Committee):

a. Receive the report titled Waste Management and Minimisation Update dated 1 July 2022.

Kua Mana

Reports from standing committees

Ngā mānukanuka o te iwi (Māori COMMITTEE) RECOMMENDATION

That the Ngā Mānukanuka o te Iwi (Māori Committee) Recommendations arising from the discussion of the Committee reports be submitted to the Council meeting for consideration.

Report from Future Napier Committee held 16 June 2022

Item taken out of order with the agreement of the Committee

4. Napier Inner Harbour Development Plan

Type of Report:	Procedural
Legal Reference:	Local Government Act 2002
Document ID:	1467305
Reporting Officer/s & Unit:	Fleur Lincoln, Strategic Planning Lead

4.1 Purpose of Report

The purpose of this report is to seek a resolution of Council to adopt the Napier Inner Harbour Development Plan, and to note the priorities identified for the delivery phase of this Plan.

At the Ngā Mānukanuka o te Iwi (Māori Committee) meeting

The Officer spoke to this report with the support of the Team Leader Transportation, who will be the manager for the Inner Harbour project and the solutions for the waka berth.

In response to questions from the Committee it was clarified:

· The option of installing a new floating pontoon in the waka’s temporary location which could then be moved to the final location is not viable because the pontoon will be the wrong dimensions for the final location. The current pontoon could be relocated and utilised as part of the Meeanee Quay upgrade. There is no time advantage with either option, however the design and installation of a new pontoon would have a significant cost.

· Council has quotes for the waka security fencing.

· The waka hub project is scheduled for 2024/25 in the Long Term Plan. Once the budget is available work will commence very quickly.

· There have been changes made to the Inner Harbour plan to corporate an cultural monitoring programme for each part of the project and in an overarching sense.

Ngā Mānukanuka o te Iwi (Māori Committee) recommendation

Councillor Price / Dep. Mayor Brosnan

That the Council resolve that the Committee’s recommendation be adopted.

Kua Mana

Committee recommendation

Councillors Brosnan / Crown

The Future Napier Committee:

a. Adopt the Napier Inner Harbour Development Plan.

b. Note the work programme and funding priorities.

c. Note the memo dated 8 June 2022 (Doc Id 1473475) which sets out the options and recommendations for both the priority projects and Te Matau-a-Maui security concerns.

d. Endorse Option 1 and Option 3 – That Officers work alongside the Waka Trust to provide and install secure fencing panels along the edge of the wharf where the waka abuts ensuring this fence does not prevent the reasonable access to, and maintenance and enjoyment of the vessel. Prioritise the waka hub development at Iron Pot to deliver long-term secure mooring.

Carried

Reports from Napier People and Places Committee held 9 June 2022

1. Council support for the Sale and Supply of Alcohol (Harm Minimisation) Amendment Bill (Private Members' Bill)

Type of Report:	Procedural
Legal Reference:	N/A
Document ID:	1465021
Reporting Officer/s & Unit:	Rebecca Peterson, Senior Advisor Policy

1.1 Purpose of Report

To seek endorsement from Council to publicly support the proposed Private Members Bill: Sale and Supply of Alcohol (Harm Minimisation) Amendment Bill.

At the Ngā Mānukanuka o te Iwi (Māori Committee) meeting

The report was taken as read. The Mayor noted Council felt it was important to support the Private Member’s Bill, despite only select parts of it applying to Local Government. One of which is an appeal process which enables the applicant of a licence to sell alcohol to engage in a costly legal challenge process, which is time consuming and hard to navigate for members of the community, if the licence is denied due to community concerns. Council do have some concerns for how this Bill may negatively affect sponsorship of grassroots sport.

The Acting Executive Director of Community Services noted the Bill has been selected in the ballot and will move forward in Parliament.

Ngā Mānukanuka o te Iwi (Māori Committee) recommendation

RTK Hawaikirangi / C Tareha

That the Council resolve that the Committee’s recommendation be adopted.

Kua Mana

Committee recommendation

Councillor Brosnan / Mayor Wise

The Napier People and Places Committee:

a. Endorse the proposed Private Members Bill: Sale and Supply of Alcohol (Harm Minimisation) Amendment Bill, which aims to:

i. Remove the special appeal process through Local Alcohol Policies.

ii. Wind down alcohol advertising and sponsorship of sport.

b. Note Council’s support for the bill is primarily in response to the matter of the Local Alcohol Policy special appeals process. Council notes no view on the support or otherwise of the advertising provisions in the Private Members Bill: Sale and Supply of Alcohol (Harm Minimisation) Amendment Bill.

Councillors McGrath, Mawson, Tapine, and Taylor voted against the motion.

Carried

2. Hawke's Bay Museums Trust Collection Management Agreement

Type of Report:	Contractual
Legal Reference:	N/A
Document ID:	1455136
Reporting Officer/s & Unit:	Darran Gillies, Acting Director Community Services

2.1 Purpose of Report

To seek Council approval to enter into a new Management Agreement with the Hawke’s Bay Museums Trust (HBMT) expiring 30 June 2023 while the Hawke’s Bay Regional Collection Joint Working Group conducts its review of governance and operational arrangements of how the collection is to be maintained and governed.

At the Ngā Mānukanuka o te Iwi (Māori Committee) meeting

The report was taken as read and there was no discussion on this item.

Ngā Mānukanuka o te Iwi (Māori Committee) recommendation

Dep. Mayor Brosnan / RTK Hawaikirangi

That the Council resolve that the Committee’s recommendation be adopted.

Kua Mana

Committee recommendation

Councillors Wright / Crown

The Napier People and Places Committee:

a. Approve that Napier City Council enter into a Management Agreement with the Hawke’s Bay Museums Trust expiring 30 June 2023.

Carried

Reports from Prosperous Napier Committee held 9 June 2022

1. Health and Safety Report - Q3

Type of Report:	Operational
Legal Reference:	N/A
Document ID:	1465765
Reporting Officer/s & Unit:	Michelle Warren, Health and Safety Lead Adele Henderson, Director Corporate Services

1.1 Purpose of Report

The purpose of this paper is to provide the Audit & Risk Committee with an overview of Health & Safety activity for the period Quarter 3 FY22.

At the Ngā Mānukanuka o te Iwi (Māori Committee) meeting

The report was taken as read and there was no discussion on this item.

Ngā Mānukanuka o te Iwi (Māori Committee) recommendation

RTK Hawaikirangi / Mayor Wise

That the Council resolve that the Committee’s recommendation be adopted.

Kua Mana

Committee recommendation

Councillors Browne / Chrystal

The Prosperous Napier Committee:

a. Receive the Quarter 3 Health and Safety report.

Carried

2. Loan Guarantee

Type of Report:	Enter Significance of Report
Legal Reference:	Enter Legal Reference
Document ID:	1457973
Reporting Officer/s & Unit:	Adele Henderson, Director Corporate Services Caroline Thomson, Chief Financial Officer Garry Hrustinsky, Investment and Funding Manager Talia Foster, Accounting Manager

2.1 Purpose of Report

To seek Council approval to provide a loan guarantee to the Regional Indoor Sports and Events Centre Trust (RISEC Trust), who own and operate Pettigrew Green Arena (PGA).

At the Ngā Mānukanuka o te Iwi (Māori Committee) meeting

It was noted that the Regional Indoor Sports and Events Centre Trust have secured $2,000,000 funding from Hastings District Council, so it is unlikely they will need to draw down on the loan being discussed.

Ngā Mānukanuka o te Iwi (Māori Committee) recommendation

C Tareha / Councillor Price

That the Council resolve that the Committee’s recommendation be adopted.

Kua Mana

Committee recommendation

Councillors Price / McGrath

The Prosperous Napier Committee:

a. Receive the report titled ‘Loan Guarantee’

b. Approve providing a loan guarantee up to $2,000,000 to the Regional Indoor Sports and Events Centre Trust (RISEC Trust) for a period of up to 10 years

Carried

3. Projects in Development

Type of Report:	Legal and Operational
Legal Reference:	Local Government Act 2002
Document ID:	1459309
Reporting Officer/s & Unit:	Adele Henderson, Deputy Chief Executive / Director Corporate Services

3.1 Purpose of Report

The purpose of this report is to provide visibility of major unfunded or partially funded projects so that financial risk and implications are noted in advance of future decisions.

At the Ngā Mānukanuka o te Iwi (Māori Committee) meeting

The report was taken as read. The Mayor noted that some of the projects listed have come about due to external factors, such as the Three Waters Reform. There will be a process of project prioritisation carried out and some of these projects could be prioritised through that process or through the next Annual Plan process.

Ngā Mānukanuka o te Iwi (Māori Committee) recommendation

RTK Hawaikirangi / Mayor Wise

That the Council resolve that the Committee’s recommendation be adopted.

Kua Mana

Committee recommendation

Councillor Crown / Mayor Wise

The Prosperous Napier Committee:

a. Note the following projects of Council are currently not fully funded in the Long Term Plan 2021-31 with pre-work and scoping currently underway:

i. New Aquatic Facility

ii. Civic Building – it is unlikely the current funding can service both a new library (including Council Chambers) as well as Civic accommodation for Council officers

iii. Significant upgrade/new National Aquarium – recommendation to further discussions with Central Government on funding

iv. Housing - long term plan amendment proposed for consultation to include rates funding gap, based on community feedback to continue with social housing

v. Inner Harbour – the Ahuriri Masterplan is currently not fully funded

vi. Three Waters Transition – there are a number of work streams that have been set up that require Councils input and contribution. There may be some potential funding from Central Government to support this initiative, but will require Council approval to access this.

vii. Resource Management Act Reform – there is transitional funding required to support this both internally, regionally and nationally. No funded has currently been provided

viii. Regional Spatial Plan – currently no funding for this national initiative

ix. HB Museum Storage – budgets yet to be finalised

x. Climate Change funding – noting the national requirements moving forward

xi. i-Site building requirements – noting that this may form part of the new Library location

xii. City Vision Initiatives – funding was removed from the 2021-31 Long Term Plan, with requests coming from developers to support changes within the CBD for their projects

xiii. Inflation above Long Term Plan projections provided by BERL for the assumption development

xiv. Long Term Plan Amendment funding – audit and engagement ($150,000).

Carried

4. Long Term Plan Amendment

Type of Report:	Information
Legal Reference:	Local Government Act 2002
Document ID:	1459319
Reporting Officer/s & Unit:	Adele Henderson, Director Corporate Services

4.1 Purpose of Report

To provide Council with background information around the requirements for the preparation of a Long-Term Plan Amendment.

At the Ngā Mānukanuka o te Iwi (Māori Committee) meeting

This report was taken as read. It was noted the next Long Term Plan (LTP) is scheduled for 2024. If an LTP amendment is carried out in 2023 nominated projects could start once the amendment process is complete.

The Mayor was asked for an update on the Aquatic Redevelopment project and The National Aquarium of New Zealand project:

· After the decision made in March 2022 on the Aquatic Redevelopment, Council became concerned with the costings of the proposed options. To achieve financial prudence Council has requested a review of design options to create cost savings. The aim is to get specialist pool construction companies to present to their alternative designs to Council for both the Onekawa and Prebensen Drive sites. The community will be consulted on the preferred design options and also the preferred location. This project could be part of an LTP amendment.

· There was a significant extension proposed for the aquarium, however Council could not secure Central Government funding for the project. Council will review the proposed extension, but do not believe the cost of this project should be borne by Napier residents alone as it is a national aquarium. In the meantime a piece of work is underway to make sure the aquarium is meeting national guidelines for the care of the creatures in the facility.

Ngā Mānukanuka o te Iwi (Māori Committee) recommendation

Dep. Mayor Brosnan / RTK Hawaikirangi

That the Council resolve that the Committee’s recommendation be adopted.

Kua Mana

Committee recommendation

Mayor Wise / Councillor Brosnan

The Prosperous Napier Committee:

a. Note the process that is required under the Local Government Act, Section 93D for the preparation for a Long-Term Plan Amendment

Carried

5. Investment and Debt Report

Type of Report:	Enter Significance of Report
Legal Reference:	Enter Legal Reference
Document ID:	1467615
Reporting Officer/s & Unit:	Caroline Thomson, Chief Financial Officer

5.1 Purpose of Report

To consider the snapshot report on Napier City Council’s Investment and Debt as at
30 April 2022.

At the Ngā Mānukanuka o te Iwi (Māori Committee) meeting

This report was taken as read and there was no discussion on this item.

Ngā Mānukanuka o te Iwi (Māori Committee) recommendation

RTK Hawaikirangi / Mayor Wise

That the Council resolve that the Committee’s recommendation be adopted.

Kua Mana

Committee recommendation

Councillors Chrystal / Boag

The Prosperous Napier Committee:

a. Receive the snapshot report on Napier City Council’s Investment and Debt as at 30 April 2022.

Carried

The meeting adjourned 10.12am and reconvened 10.16am

6. Proposed Amendment to 2022 Meeting Schedule

Type of Report:	Procedural
Legal Reference:	Local Government Act 2002
Document ID:	1468788
Reporting Officer/s & Unit:	Helen Barbier, Team Leader Governance

DECISION OF COUNCIL

6.1 Purpose of Report

The purpose of this report is to consider an amendment to the schedule of Council and Committee Meetings for the 2022 Meetings Calendar which was originally adopted by Council on 28 October 2021.

At the Ngā Mānukanuka o te Iwi (Māori Committee) meeting

The report was taken as read and the Committee noted its support for the item.

Reports from Sustainable Napier Committee held 16 June 2022

1. Kerbside Recycling - Increased level of service - Type 5 plastics

Type of Report:	Procedural
Legal Reference:	Local Government Act 2002
Document ID:	1467994
Reporting Officer/s & Unit:	Cameron Burton, Manager Environmental Solutions

DECISION OF COUNCIL

1.1 Purpose of Report

The purpose of this report is to outline an increase to the level of service to Napier’s kerbside recycling service through the introduction of the acceptance of type 5 plastics for collection and recycling.

At the Ngā Mānukanuka o te Iwi (Māori Committee) meeting

The report was taken as read and the Committee noted its support for the item.

2. Capital Programme Delivery

Type of Report:	Information
Legal Reference:	N/A
Document ID:	1467632
Reporting Officer/s & Unit:	Jamie Goodsir, Acting Director Programme Delivery

1.1 Purpose of Report

To provide Council with information on the 2021 Long Term Plan (LTP) Capital Programme and initiatives underway to improve Capital Programme Delivery.

At the Ngā Mānukanuka o te Iwi (Māori Committee) meeting

The report was taken as read and there was no discussion on this item.

Ngā Mānukanuka o te Iwi (Māori Committee) recommendation

C Tareha / Councillor Price

That the Council resolve that the Committee’s recommendation be adopted.

Kua Mana

Committee recommendation

Councillors Crown / Tapine

The Sustainable Napier Committee:

a. Receive the report titled “Capital Programme Delivery”.

Carried

3. Three Waters Operational Update

Type of Report:	Operational
Legal Reference:	N/A
Document ID:	1468002
Reporting Officer/s & Unit:	Russell Bond, Manager Water Strategy Philip Kelsen, Team Leader 3 Waters Operations Planning

3.1 Purpose of Report

Regular reports are provided in relation to Three Waters capital works, including Reform programme of works. Given the priority Council has placed on Three Waters it is considered appropriate to provide a brief update on Three Waters operations planning activities, key findings and status of remedial actions for information.

At the Ngā Mānukanuka o te Iwi (Māori Committee) meeting

The report was taken as read and there was no discussion on this item.

Ngā Mānukanuka o te Iwi (Māori Committee) recommendation

C Tareha / Mayor Wise

That the Council resolve that the Committee’s recommendation be adopted.

Kua Mana

Committee recommendation

Councillors Tapine / McGrath

The Sustainable Napier Committee:

a. Receive the Three Waters Operational Update report

Carried

4. Joint Solid Waste Bylaw Review Update

Type of Report:	Operational
Legal Reference:	Local Government Act 2002
Document ID:	1468418
Reporting Officer/s & Unit:	Cameron Burton, Manager Environmental Solutions

4.1 Purpose of Report

The purpose of this report is to update the Sustainable Napier Committee on the Joint (Hastings District and Napier City Councils) Solid Waste Bylaw Review

At the Ngā Mānukanuka o te Iwi (Māori Committee) meeting

The report was taken as read and there was no discussion on this item.

Ngā Mānukanuka o te Iwi (Māori Committee) recommendation

C Tareha / RTK Hawaikirangi

That the Council resolve that the Committee’s recommendation be adopted.

Kua Mana

Committee recommendation

Councillors Brosnan / Crown

The Sustainable Napier Committee:

a. Receive the report entitled Joint Solid Waste Bylaw Review Update

b. Endorse the approach outlined in Option 1; slow down the pace of the Solid Waste Bylaw review in order for alignment of that Bylaw with national policy, strategy and legislation changes which are currently underway

Carried

5. Initiation of Process To Change Reserve Purpose

Type of Report:	Legal and Operational
Legal Reference:	Reserves Act 1977
Document ID:	1468780
Reporting Officer/s & Unit:	Bryan Faulknor, Manager Property

DECISION OF COUNCIL

5.1 Purpose of Report

To obtain Council’s approval to initiate the process to change the purpose of part of the vested local purpose recreation reserve on Marine Parade. This process is required to provide an appropriate reserve purpose to accommodate the restoration of the War Memorial attached to the Napier War Memorial Centre on Marine Parade.

At the Ngā Mānukanuka o te Iwi (Māori Committee) meeting

The report was taken as read. The Committee noted its support for this item.

6. Lease of Subsoil of Road

Type of Report:	Legal and Operational
Legal Reference:	Local Government Act 2002
Document ID:	1466626
Reporting Officer/s & Unit:	Bryan Faulknor, Manager Property Jenny Martin, Property and Facilities Officer

6.1 Purpose of Report

To obtain Council approval to an initial Agreement to Grant a lease of Subsoil of the Road and the actual formal Lease of Subsoil of Road to Pernot Ricard Winemakers Pty Limited trading as Church Road Winery.

At the Ngā Mānukanuka o te Iwi (Māori Committee) meeting

The report was taken as read and there was no discussion on this item.

Ngā Mānukanuka o te Iwi (Māori Committee) recommendation

Dep. Mayor Brosnan / RTK Hawaikirangi

That the Council resolve that the Committee’s recommendation be adopted.

Kua Mana

Committee recommendation

Councillors Taylor / Tapine

The Sustainable Napier Committee:

a. Approve for the installation, operation and maintenance of two pipelines in part of the sub soil beneath Tironui Road, Taradale to Pernot Ricard Winemakers Pty Limited trading as Church Road Winery the following:

i. An Agreement to Grant a Lease of Subsoil of Road; and

ii. A Lease of Subsoil of Road pursuant to Section 341 of the Local Government Act 1974.

Carried

Reports from Future Napier Committee held 16 June 2022

1. Ahuriri Regional Park - Joint Committee Terms of Reference

Type of Report:	Procedural
Legal Reference:	Local Government Act 2002
Document ID:	1469734
Reporting Officer/s & Unit:	Fleur Lincoln, Strategic Planning Lead

1.1 Purpose of Report

To approve the establishment of a Joint Committee with Hawke’s Bay Regional Council and Mana Ahuriri Trust that will provide governance to the Ahuriri Regional Park project; to endorse the Terms of Reference for the Ahuriri Regional Park Joint Committee; and to appoint the Napier City Council Ahuriri Regional Park Joint Committee members.

At the Ngā Mānukanuka o te Iwi (Māori Committee) meeting

The report was taken as read. Deputy Mayor Annette Brosnan as the Co-Chair of the Ahuriri Regional Park Working Group noted the Terms of Reference (TOR) for the Joint Committee went to the Mana Ahuriri Board last night for approval. They will go to the Hawke’s Bay Regional Council meeting next week. Once they have gone through the three partners they will come back to NCC for sign off. Once that is done a plan for stakeholder involvement in the project will be created.

In response to questions from the Committee it was noted that the creation of the TOR was a collaborative process. The Working Group gave a starting point and then the Co-Chairs met a number of times to review the document. Mana Ahuriri has had a lot of input into the TOR via Tania Eden. A Joint Committee with three partners is a new dynamic to work with.

Ngā Mānukanuka o te Iwi (Māori Committee) recommendation

C Tareha / RTK Hawaikirangi

That the Council resolve that the Committee’s recommendation be adopted.

Kua Mana

Committee recommendation

Councillors Crown / Tapine

The Future Napier Committee:

a. Approve the establishment of a Joint Committee with Hawke’s Bay Regional Council and Mana Ahuriri Trust under clause 30(1)(b) of the Local Government Act 2002.

b. Approve in principle the Terms of Reference for the Ahuriri Regional Park Joint Committee (Doc Id 1471630), allowing for minor inconsequential changes being made by each partner as required.

c. Approve the nomination of Napier City Council’s two Ahuriri Regional Park Joint Committee members as Deputy Mayor Annette Brosnan and Councillor Keith Price, and the one alternate as Councillor Hayley Browne

d. Note that the Hawke’s Bay Regional Council will take a similar paper to their Environment and Integrated Catchment Committee on 6 July 2022, and to their Full Council on 27 July 2022. Mana Ahuriri Trust will also be taking a similar paper to adopt the Terms of Reference to their Board on 30 June 2022.

Carried

2. Design Brief and Business Case for Station Street Community Facility

Type of Report:	Operational and Procedural
Legal Reference:	Enter Legal Reference
Document ID:	1460735
Reporting Officer/s & Unit:	Darran Gillies, Acting Executive Director Community Services

2.1 Purpose of Report

The purpose of this report is to seek Council endorsement of the Design Brief and Business Case for the Station Street Community Facility (Library), as part of delivering stage one of the Library and Civic Area Plan, and to seek approval of the next steps in procuring a team to lead the project through to the completion of the Concept Design stage.

At the Ngā Mānukanuka o te Iwi (Māori Committee) meeting

The report was taken as read and there was no discussion on this item.

Ngā Mānukanuka o te Iwi (Māori Committee) recommendation

Dep. Mayor Brosnan / RTK Hawaikirangi

That the Council resolve that the Committee’s recommendation be adopted.

Kua Mana

Committee recommendation

Councillors Chrystal / Tapine

The Future Napier Committee:

a. Endorse the Design Brief and Business Case for the Station Street Community Facility.

b. Approve the procurement of a design team to execute Concept Design for the Station Street Community Facility.

Carried

3. Climate Change Position Statement

Type of Report:	Operational
Legal Reference:	N/A
Document ID:	1467299
Reporting Officer/s & Unit:	Heather Bosselmann, Senior Policy Analyst - Climate Resilience

3.1 Purpose of Report

To have a position statement on climate change endorsed (copy attached).

At the Ngā Mānukanuka o te Iwi (Māori Committee) meeting

The Officer spoke to the report noting the Position Statement’s objectives have been updated, and that was approved by the Future Napier Committee.

In response to questions from the Committee it was noted:

· NCC does not have a climate sustainability strategy with climate change targets and initiatives as Napier Port does, however NCC will be using the targets put forward by the Intergovernmental Panel on Climate Change as the Port does.

· NCC is part of a regional sustainability group that collectively works towards Sustainability goals.

Ngā Mānukanuka o te Iwi (Māori Committee) recommendation

RTK Hawaikirangi / Mayor Wise

That the Council resolve that the Committee’s recommendation be adopted.

Kua Mana

Committee recommendation

Councillors Brosnan / Tapine

The Future Napier Committee:

a) Endorse the Climate Change Position Statement (Doc Id 1473225) with the amended Objectives 3 and 4 below:

1. Napier City Council will lead Napier into a resilient future where we work with key stakeholders to take action and adapt to the impacts of climate change.

2. Napier City Council will create a climate change strategy to ensure that Napier is able to focus on the key challenges from climate change that will affect our city and enable the community to prioritise its efforts in these areas.

3. Napier City Council will collaborate with the community to ensure just and equitable solutions.

4. Napier City Council will work with their Māori partners to ensure Te Tiriti o Waitangi obligations are met.

5. Napier City Council will commit to an emissions reduction target in its next Long Term Plan and will support the community to reduce emissions across the city.

Carried

5. Resource Consent Activity Update

Type of Report:	Enter Significance of Report
Legal Reference:	Enter Legal Reference
Document ID:	1467576
Reporting Officer/s & Unit:	Luke Johnson, Team Leader Planning and Compliance

5.1 Purpose of Report

Applications are assessed by delegation through the Resource Management Act (RMA); it is not intended to have application outcome discussions as part of this paper.

This report only contains information which is lodged with Council and is publicly available.

At the Ngā Mānukanuka o te Iwi (Māori Committee) meeting

The report was taken as read and there was no discussion on this item.

Ngā Mānukanuka o te Iwi (Māori Committee) recommendation

C Tareha / Dep. Mayor Brosnan

That the Council resolve that the Committee’s recommendation be adopted.

Kua Mana

Committee recommendation

Councillors Brosnan / Tapine

The Future Napier Committee:

a. Note the resource consent activity update for period 6 May 2022 to 24 May 2022.

Carried

6. Proposed District Plan notification

Type of Report:	Operational and Procedural
Legal Reference:	Resource Management Act 1991
Document ID:	1467624
Reporting Officer/s & Unit:	Paulina Wilhelm, Manager City Development

6.1 Purpose of Report

For Council to confirm the new notification date of the Proposed District Plan.

To endorse the proposed notification date of May 2023, noting some delays in the work programme necessary to support the notification.

To inform Council on how NCC is meeting the legal requirements of the National Policy Statement Urban Development (NPSUD) for intensification (Policy 5).

At the Ngā Mānukanuka o te Iwi (Māori Committee) meeting

The report was taken as read and there was no discussion on this item.

Ngā Mānukanuka o te Iwi (Māori Committee) recommendation

Dep. Mayor Brosnan / Mayor Wise

That the Council resolve that the Committee’s recommendation be adopted.

Kua Mana

Committee recommendation

Councillors Tapine / Wright

The Future Napier Committee:

a. Endorse the public notification date of May 2023 of the Proposed District Plan under Schedule 1, Part 1 section 5 of the Resource Management Act 1991.

b. Note the update on how Napier is giving effect to the National Policy Statement Urban Development (NPSUD), specifically Policy 5.

Carried

General business

Nil

The meeting closed with a karakia at 10.36am

Approved and adopted as a true and accurate record of the meeting.

Chairperson .............................................................................................................................

Date of approval ......................................................................................................................

Committee Members	Ngāti Pārau Hapū Trust – Chad Tareha (Chair) Maungaharuru-Tangitū Trust – Coralee Thompson Maraenui & Districts Māori Committee – Waitiria Greeks Māngai ā-Hapori – Rapihana Te Kaha Hawaikirangi Mayor Kirsten Wise Deputy Mayor Annette Brosnan Councillor Maxine Boag Councillor Keith Price Mana Ahuriri Trust – (Vacant) Te Taiwhenua o Te Whanganui-a-Orotū – (Vacant) Pukemokimoki Marae – (Vacant)
Officer Responsible	Pou Whakarae (Mōrehu Te Tomo)
Administration	Governance Team
	Next Ngā Mānukanuka o te Iwi (Māori Committee) Meeting To be confirmed

Team	Numbers of Projects	Approximate Value ($)
Programme Delivery	54	60M
Transportation	12	7M
Property Assets	8	13M
3 Waters	92	37M
Community & Visitor Experiences	18	20M
City Strategy	27	10M
Building Asset Management	24	3M
Current total	235	$150M

Meeting Date:	Friday 12 August 2022
Time:	9.00am
Venue:	Pukemokimoki Marae 191 Riverbend Road, Onekawa Napier
	Livestreamed via Council’s Facebook site

Type of Report:	Legal
Legal Reference:	Local Government Act 2002
Document ID:	1480379
Reporting Officer/s & Unit:	Robin Malley, Team Leader Transportation