Sustainable Napier Committee - 18 May 2023 - Open Agenda
Sustainable Napier Committee
Open Minutes
|
Meeting Date: |
Thursday 18 May 2023 |
|
Time: |
9.30am – 10.22am |
|
Venue |
Council
Chambers |
|
|
Livestreamed via Council’s Facebook page |
|
Present |
Councillor Price (In the Chair), Mayor Wise, Deputy Mayor Brosnan, Councillors Boag, Browne, Chrystal, Greig, Mawson, McGrath and Tareha |
|
In Attendance |
Chief Executive (Louise Miller) Executive Director Infrastructure Services (Russell Bond) Deputy Chief Executive / Executive Director Corporate Services (Jessica Ellerm) Executive Director City Services (Lance Titter) Executive Director City Strategy (Rachael Bailey) Excutive Director Community Services (Thunes Cloete) Manager Communications and Marketing (Julia Atkinson)[Online] Pou Whakarae (Mōrehu Te Tomo) Acting Director Programme Delivery (Jamie Goodsir) Manager Property (Bryan Faulknor) Team Leader Parks, Reserves and Sportsgrounds (Jason Tickner) Acting Manager Water Strategy (Phil Kelson) Senior Resource Consents Planner (Christina Bunny) Resource Consents Planner (Briar Smith) Manager Governance (Andrew Springett) |
|
Administration |
Governance Advisor (Anna Eady) |
Karakia
The Committee opened the meeting with a karakia.
Apologies
|
That the apologies from Councillors Crown, Simpson and Taylor be accepted. |
Conflicts of interest
Nil
Public forum
Nil
Announcements by the Mayor
The Napier City Council Youth Council are holding a quiz night tonight at the Taradale Town Hall to raise funds for a Cyclone Gabrielle affected family.
Announcements by the Chairperson
Nil
Announcements by the management
Nil
Confirmation of minutes
|
That the Minutes of the meeting held on 6 April 2023 were taken as a true and accurate record of the meeting.
|
1. 3Waters Operational Update
|
Type of Report: |
Operational |
|
Legal Reference: |
N/A |
|
Document ID: |
1634286 |
|
Reporting Officer/s & Unit: |
Syed Andrabi, 3 Waters Programme Manager John Kelsey, Network Control Systems Lead |
1.1 Purpose of Report
To provide a brief update on 3Waters Operations Planning activities.
|
The Acting Manager Water Strategy took the report as read, displaying an Operational Update PowerPoint presentation. In response to questions from the Committee it was clarified: · Storm water connected directly into the sewer system is called inflow. Ground water that leaks into the sewer system is called infiltration. The sensors which monitor inflow and infiltration do not distinguish between the two. In high rain events they can lead to an overflow, and this has been an issue in Taradale. This is why an investigation was carried out in this area. · A build-up of hydrogen sulphide (H2S) in the sewer system can lead to collapsed wastewater pipes. H2S builds up where sewage is retained for longer periods because it has more time to break down and produce H2S. It is particularly bad where a pump drain goes into a gravity drain, which causes turbulence in the material and releases the gas. · An alkaline dosing trial was conducted at the Bayview-Petane Pump Station. After a few days it was clear the alkaline was successful in keeping the H2S levels down. This is best done at the front end of the catchment and then gives the best effect across the network. · Pipes in the network can be made from concrete, earthenware or PVC. It depends when they were installed as to the material used. Earthenware pipes are particularly susceptible to collapsing if H2S builds up. · The Wastewater Treatment Plant recovery works are in phase two and are on track for the bio trickling filters to be back online by July as predicted. Damaged infrastructure can be mended at least in the short term until replacement parts arrive. The industrial screens should be online in the next few weeks, which will be well received by the Awatoto industrial area. |
|
|
Committee resolution
|
The Sustainable Napier Committee: a. Receive the report titled “3Waters Operational Update” dated 18 May 2023.
ACTION: Officers to send a copy of the inflow and infiltration investigation report to Elected Members. |
|
|
1 2023-05-18 3 Waters Operational Update May 2023 |
|
Type of Report: |
Information |
|
Legal Reference: |
N/A |
|
Document ID: |
1651096 |
|
Reporting Officer/s & Unit: |
Jamie Goodsir, Acting Director Programme Delivery |
1.1 Purpose of Report
To provide Council with information on the FY22/23 Capital Programme and initiatives underway to improve Capital Programme Delivery.
|
The Officer took the report as read, and displayed a PowerPoint presentation. In response to questions from the Committee it was clarified: · Despite some resources having been diverted to recovery work, Cyclone Gabrielle has not made a big difference to the capital spend. · There will be further follow-up with activity managers to get more accurate forecasted capital spend for the financial year. · It is a challenge to collect all required information for the Programme Delivery Update, but more socialising and education of the team will be done to ensure all information is available. More agile reporting tool options are being explored. · A Shade Study will be carried out at Ocean Spa, in line with Council’s Shade Policy. The needs identified will be addressed. · The McLean Park Changing Room Upgrade project is on track to be completed prior to the Warriors vs Broncos rugby league game being held in a week’s time. · The tender has been awarded for the civil works of a carpark at Riverside Park. The work will begin soon. The tender is out for the playground currently. The new playground will be at the opposite end of the park from where it was. · The Roading Team is exploring options for cycle lanes around Erikson and Kenny Roads. The suggested solution is that foot-traffic and cyclists share the footpath and the side of the road be left for car parking. · Residents in the vicinity of Jull Wharf will have had a letter drop about the project. There is information on the Council website about the project and a sign is being produced and will be installed on the roadside. |
|
|
Committee resolution
|
The Sustainable Napier Committee: a. Receive the report titled “Capital Programme Delivery”.
|
|
|
1 2023-05-18 Project update photos |
3. Road Stopping - Part Chilton Road, Mataruahou, Napier.
|
Type of Report: |
Operational |
|
Legal Reference: |
Local Government Act 1974 |
|
Document ID: |
1653807 |
|
Reporting Officer/s & Unit: |
Bryan Faulknor, Manager Property |
3.1 Purpose of Report
To obtain Council approval to initiate the road stopping process in accordance with section 342 (1) and the Tenth Schedule of the Local Government Act 1974, and the subsequent sale of approx. 17m2 to the owner of 2 Chilton Road and approx. 10m2 to 3 Chilton Road.
|
The Officer spoke to the report and in response to questions from the Committee it was clarified: · Road stopping is a legal process to reverse the right of access of pedestrians and traffic to areas of land previously designated as road. |
|
|
Committee resolution
|
The Sustainable Napier Committee: a. Resolve pursuant to section 342(1) of the Local Government Act and in accordance with the Tenth Schedule of that Act, to initiate the stopping of approximately 27m2 of legal road, being part of Chilton Road and adjacent to numbers 2 and 3 Chilton Road Napier; b. Note that a condition of the Tenth Schedule is to publically notify the proposed road stopping; and c. Resolve that upon completion of the Tenth Schedule stopping process, approximately 17m2 of the stopped road is sold to the owner of 2 Chilton Road and approximately 10m2 is sold to the owner of 3 Chilton Road. Further, the land is to be amalgamated with the purchaser’s individual land and held in one record of title.
|
4. Lease of Reserve - Park Island - Napier Pirate Rugby and Sports Club Incorporated
|
Type of Report: |
Operational |
|
Legal Reference: |
Reserves Act 1977 |
|
Document ID: |
1654021 |
|
Reporting Officer/s & Unit: |
Bryan Faulknor, Manager Property Jason Tickner, Team Leader Parks, Reserves and Sportsgrounds |
4.1 Purpose of Report
To seek Council’s approval to grant a ground lease pursuant to Section 54 of the Reserves Act 1974 to the Napier Pirate Rugby and Sports Club Incorporated for land at Park Island Northern Sports Hub on which to construct their new facility.
|
The Officers spoke to the report and in response to questions from the Committee it was clarified: · The lease agreement of 15 years plus one right of renewal is standard practice for community groups leasing Council land. · Prior conditions on the lease of the reserve have been satisfied to date and all indications are the resource consent and building consent applications will be successful. Napier Pirates cannot progress their project until the lease is granted. · The community has responded favourably in response to consultation on this project on two previous occasions. · Council uses the New Zealand Rugby guidelines to ensure changing room development follows best practice and provides facilities for the wider community. |
|
|
Committee resolution
|
The Sustainable Napier Committee: a. Resolve to approve, as administering body, the granting of a ground lease, pursuant to section 54 of the Reserves Act 1977, to the Napier Pirate Rugby and Sports Club Incorporated for land at Park Island Northern Sports Hub, on which to construct their new Clubhouse and Changing rooms. b. Resolve to approve, in exercise of the Ministerial consent (under delegation from the Minister of Conservation), the granting of the above lease. c. Note that pursuant to section 54 of the Reserves Act, the proposed lease is required to be publically notified and should any objections or submissions be received then the matter will be required to be brought back to Council. Should no submissions or objections be received then the above resolution approving the lease stands. d. Resolve that the term of the proposed lease be for 15-years plus one right of renewal of 15-years. e. Note that in granting any lease Council is merely acting in its capacity as a lessor and as owner of the land. Any such approval shall not imply the consent of Council as a regulatory authority and thus the proposed development is subject to the club obtaining all required regulatory consents. f. Note that funding for Council’s share of the Changing Rooms and Field Development has been included in the 2023/24 Annual Plan, subject to its adoption on 8th June 2023. Provision includes $1m in 2023/24 and $1.2m in 2024/25.
|
5. Lease of Reserve - Latham Street Reserve - Variation to Menz Shed Napier Trust Lease
|
Type of Report: |
Operational |
|
Legal Reference: |
Reserves Act 1977 |
|
Document ID: |
1654022 |
|
Reporting Officer/s & Unit: |
Bryan Faulknor, Manager Property Jason Tickner, Team Leader Parks, Reserves and Sportsgrounds |
5.1 Purpose of Report
To obtain approval to grant a variation to the current ground lease with Menz Shed Napier Trust by increasing the current land area subject to the lease by 90m2 to accommodate a proposed workshop extension to the current building. The lease relates to the Latham Street Reserve.
|
The Officers spoke to the report and in response to questions from the Committee it was clarified: · There is growing parking issues at this site. Members of the Menz Shed have been parking on the grass and getting stuck when it is wet. Solutions are being explored but this will be unbudgeted and unplanned work; any costs will be brought back to Council for approval. There is on-street parking but this is not close to the facility and members have heavy equipment to get into the building on a regular basis. Any car parking development will need to take into account the large sewer main that runs through the area. · There is not a lot of noise created by the Menz Shed. The members use the facility during the day to make items for community projects, such as the wooden chairs outside East Pier Hotel. |
|
|
Committee resolution
|
The Sustainable Napier Committee: a. Resolve to approve under section 73 (3) of the Reserves Act 1977, as administering body, a variation to the current lease with Menz Shed Napier Trust to increase the land area subject to the lease (on the Latham Street Reserve) by approximately 90m2. b. Resolve to approve, in exercise of the Ministerial consent (under delegation from the Minister of Conservation), the granting of the above variation. c. Note that pursuant to section 73 of the Reserves Act, the proposed variation is required to be publically notified and should any objections or submissions be received then the matter will be required to be brought back to Council. Should no submissions or objections be received then the above resolution approving the variation stands. d. Note that in granting the variation Council is merely acting in its capacity as a lessor and as owner of the land. Any such approval shall not imply the consent of Council as a regulatory authority and thus the proposed extension is subject to the Trust obtaining all required regulatory consents.
|
The meeting closed at 10.22am
|
Approved and adopted as a true and accurate record of the meeting.
Chairperson .........................................................................................................................
Date of approval .................................................................................................................. |