Agenda of Future Napier Committee - Thursday, 21 September 2023

Future Napier Committee - 21 September 2023 - Open Agenda Item 1

Agenda Items

1. Notification of Proposed District Plan

Type of Report:	Legal and Operational
Legal Reference:	Resource Management Act 1991
Document ID:	1683860
Reporting Officer/s & Unit:	Paulina Wilhelm, Manager City Development

1.1 Purpose of Report

The purpose of this report is for the Committee to endorse the Napier City Proposed District Plan (PDP) in part, and the Napier Structure Plans, and agree to the public notification of the same following endorsement on 21 September 2023.

Officer’s Recommendation

The Future Napier Committee:

a. Receive this report titled “Notification of Proposed District Plan” dated 21 September 2023.

b. Note that officers have undertaken a full district plan review as directed by Council on 18 September 2018.

c. Endorse the Napier Servicing Structure Plan Three Waters Report.

d. Endorse the Napier City High Level Structure Plan.

e. Approve the public notification of:

1. The Proposed District Plan in part (excluding Natural Hazards, Sites of Significance to Maori and Ecosystems and Indigenous Biodiversity) under Schedule 1, Clause 5 of the Resource Management Act 1991 (RMA);

2. the Napier Servicing Structure Plan Three waters report; and

3. the Napier City High Level Structure Plan.

f. Approve the delayed notification of the Sites of Significance to Māori, the Ecosystems and Indigenous Biodiversity and the Natural Hazards chapters, on a date still to be determined.

1.2 Background Summary

The PDP has developed over the past five years and is being prepared for public notification on 21 September 2023, in accordance with Schedule 1 to the RMA. At the Committee meeting held 21 August 2018, elected members set the strategic direction for the review and endorsed the process for the review. This report is attachment 1 to this report. The review was conducted so the specific provisions of the PDP were assessed against the overall strategic direction to ensure the District Plan retained an internal consistency that would ultimately make the administration of the District Plan easily understandable, logical and traceable.

In preparing the PDP, due consideration has been given to the legislative requirements set by the RMA. However, confirming outcomes, key principles and objectives early in the review assisted greatly in defining the scope of the review project.

The Council released a Draft District Plan (DDP) and Draft Napier Spatial Picture (Spatial Plan) for public consultation in August 2021. The policy approach for the DDP was endorsed by the Future Napier Committee meeting held 10 September 2020 (Attachment 2). 90 submissions were received on the DDP and 66 submissions on the Spatial Picture. The feedback was considered by Council officers, and incorporated where appropriate. A summary of the submissions to the DDP (Parts 1, 2, 3 and Attachments 3, 4, 5 and 6) and the Spatial Picture is in Attachment 7.

Following the adoption of the Napier Spatial Picture in early 2022, Council officers engaged consultants to develop a Napier Servicing Structure Plan-Three Waters and a Napier City High Level Structure Plan, (Attachments 8) including urban design and planning, to support intensification areas and future greenfield areas.

Medium density and high density areas have been introduced in the PDP as a response to the Spatial Picture and the National Policy Statement for Urban Development 2020 (NPSUD). By doing this, the Council can formalise the strategic objectives for where, when and how Napier will grow in the long term, and inform the capital investment needed to support this growth.

Chapters of the PDP have been legally reviewed and changes incorporated. The PDP structure follows the National Planning Standard template, it starts with the strategic direction section and it is followed by the other chapters which give effect to the strategic direction. The legal context is included as a separate section in the PDP.

Future Variations

The PDP will not include the planning framework for managing the Sites of Significance to Maori (SoSM) or Natural Hazards. The reason for this is that Cyclone Gabrielle impacted the progress on these two topics, and it is now recommended that these be notified as a variation to the PDP at a later date once the necessary work has been done. Progress on both of these is delayed due to engagement, as mana whenua and key stakeholders focus is on immediate response and recovery after the Cyclone. There is also more information about flooding and hazards after the Cyclone, which should be considered in the policy direction for the PDP. Discussion on natural hazards and SoSM is underway, and Council officers are looking to have these chapters ready for public notification in early 2024.This timing will enable these chapters to catch up with the rest of the PDP at the hearings stage in July 2025 as they will go through a shorter period for public engagement.

At the time of writing this report, the NPS for Indigenous Biodiversity (NPSIB) has come into legal effect. This means that Councils now have to have regard to the objectives and policies of the NPSIB while operating under their current District Plans, until such time, that they can give effect to the requirements of the NPSIB. The Ecosystems and Indigenous Biodiversity (SNA) chapter of the PDP was developed in line with the NPSIB exposure draft, released in June 2022, however, the final NPSIB differs considerably from the exposure draft version. As the provisions proposed in the PDP do not give sufficient effect to the NPSIB, the ecosystems and indigenous biodiversity chapter and all associated provisions, will also be notified as a variation to the PDP in early 2024. Officers will notify landowners affected of this change.

1.3 Issues

The PDP incorporates current thinking from the Spatial Picture, the structure plans and the outcomes of the Napier Housing Assessment Capacity. It gives effect to the NZ Coastal Policy Statement, and has regard to the Regional Resource Management Plan and the Regional Coastal Environment Plan. It also incorporates the direction given by the National Policy Statement on Urban Development 2020 and the National Policy Statement for Highly Productive Land 2022.

The current Government is working toward a legislative reform package which involves the replacement of the RMA with the Natural and Built Environments Act, the Strategic Planning Act and the Climate Change Adaptation Act. With an election in October 2023, there is some uncertainty whether this legislative reform will continue, and in what form.

However, whatever changes are made, the significant period of transition (up to 10 years) will mean that the community and environment will be best placed if it is managed through the most up-to-date District Plan that is possible.

A notified proposed plan enables Council to better influence any future regional planning and strategic documents, such as the Regional Spatial Plan and the Future Development Strategy.

Policy Direction

The policy direction for the PDP has been endorsed by Council on various reports during 2019-2023. After the DDP was notified, further policy changes have been introduced as a result of submissions to the Draft or subsequent stakeholder and landowner engagement. A description of these changes is below.

1. Heritage:

The DDP included a number of ‘special character areas’. Subsequent to this, the NPS: Urban Development introduced a policy direction for Council’s to enable more intensive residential development in appropriate areas, and that a change in amenity within an established residential neighbourhood, did not necessary equate to an adverse effect. The Special Character Areas included in the DDP were primarily included due to their amenity values, and as such, could not necessarily be protected from further development. A heritage assessment was commissioned to review these special character areas and any other areas of Napier to better understand what, if any, heritage values exist. With a focus on heritage values, the report recommended a number of changes be made to the Draft, with newly created historic heritage precincts. These include:

· Harbour Reserve

· Coronation Street

· Iron Pot

· West Quay

· Tram Shelter

· Te Awa Bungalow

· Marewa post-War

· Marewa State Housing

· Napier South

The rules relating to properties within these areas are similar to those in the DDP for special character areas, and are intended to protect the heritage values of identified contributory buildings.

In addition to heritage character areas, a number of additional heritage items have been added to the PDP. These items are all within Clive or Memorial Square and are Council-owned. They were identified in 2019 when the Clive and Memorial Square Conservation Plan was prepared.

2. NPS: Indigenous Biodiversity

The NPS: Indigenous Biodiversity came into effect on the 4th August 2023. At the time of drafting the PDP, this NPS was not available for public viewing, and was therefore drafted to be consistent with the exposure draft. There have been a number of changes between the exposure draft and the final NPSIB. Our recommendation is that officers make a variation to the PDP to ensure it gives effect to the new NPSIB.

3. Noise:

Council officers have amended the noise provisions for temporary events, airport noise, Meeanee speedway and port noise. These changes were introduced after the DDP and receiving further technical input, and after further engagement with stakeholders and residents.

Temporary events noise: Changes have been made to mitigate adverse effects on noise sensitive activities and provide clarity to noise generating activities.

Port noise: the port noise contour boundary has been adjusted to reflect the new modelled data provided by the Port. The noise provisions have been reviewed to reflect the Port and residents aspirations and supported in principle by the Port Noise Liaison Committee members.

Airport noise: The airport has provided new modelled noise contours which have been mapped in the PDP. Noise sensitive activities within the noise contour boundaries are managed in the PDP noise chapter.

Meeanee Speedway: A noise management framework has been introduced in the PDP to enable the speedway to operate in the future. The policy framework also manages the effects on noise sensitive activities in the area directly affected. These changes were discussed with the Meeanee Speedway and the adjacent residents.

4. Financial contributions

The financial contributions chapter in the Operative Plan has been rolled into the PDP, this approach will be in place until a new Development Contribution Policy is introduced by Council in 2024 as part of the Long Term Plan process. At that time, the Financial Contributions chapter will cease to be applied.

5. Airport landscape precinct

A special landscape precinct has been added to the PDP maps, and a policy framework to manage the future development of the airport and business park in that area. The policy framework aims to manage and mitigate effects on the special character landscape in which the airport resides.

6. Designations

New designations and changes to the existing designations have been incorporated in the PDP and will be notified with the PDP. These changes follow feedback received by the various requiring authorities.

Structure Plans

Structure plans provide for an integrated approach to land use and infrastructure planning in a way that creates a quality urban environment for residents. This includes matters such as infrastructure upgrades, connectivity, resilience, and community facilities such as parks and neighbourhood centres. Importantly, this work identifies financial contributions required to develop each site.

The structure plans present a high-level structure plan for each housing growth area identified in the spatial picture and support the rezoning of medium density and high density areas in the proposed plan.

Mana whenua and stakeholder engagement has been sought in the preparation of the structure plans and now Council seeks to receive feedback from the wider community on these supporting documents. The structure plans will be notified when the proposed district plan is released (Attachment 9 and 10).

Section 32 Reports

The S32 reports must be notified at the time of the Proposed Plan notification. The S32 reports demonstrate that several policy options have been assessed to resolve the issues identified in the plan, and that the most efficient and effective option has been chosen. Section 32 reports have been legally reviewed to make sure they meet statutory requirements.

Process for post notification of the PDP

Upon notification, a number of rules will have immediate legal effect (s.86B(3) of the RMA). These include rules that:

· Protect or relate to air, water or soil conservation; or

· Protect areas of significant indigenous vegetation; or

· Protect areas of significant habitat of indigenous fauna; or

· Protect historic heritage; or

· Provides for or relates to aquaculture activities.

Those rules that have immediate legal effect will be marked by a gavel symbol () on the ePlan.

Under the RMA, Councils have a period of 2 years to arrive at decisions after the PDP is notified. The below diagram includes an estimate for the timeframes on each of the stages of this statutory process. It is important to note this is only an estimate. The timeframes for each of the stages below is intrinsically dependant on the number of submissions received and their complexity. After Council issue decisions, the process continues, albeit it is no longer led by Council. The Environment Court takes responsibility dealing with appeals to the plan.

Figure 1: Proposed District Plan process and timeline

1.4 Significance and Engagement

The PDP is a statutory document which provides the opportunity for any interested person to lodge a formal submission. The district plan affects, directly or indirectly, every person, business and property owner in Napier. The proposed plan incorporates current strategic thinking and aims to contribute to the implementation of Council’s objectives. It allows the public to reflect on these objectives and participate in shaping the future of Napier in terms of growth, connectivity, hazards, amenity, transport and the cultural and natural environment.

Through the Spatial Picture consultation and Draft District Plan consultation, the community has been taken along the journey from the beginning. Importantly, mana whenua engagement has occurred since the plan inception.

A high level communications and engagement plan is attached in Attachment 8 to this report.

1.5 Implications

Financial

There are no additional financial implications identified. Development and consultation of the PDP is part of the City Development work programme.

Social & Policy

N/A

Risk

If Council do not notify the PDP in September 2023, there is a risk that Napier will be placed in a vulnerable situation when participating in the Regional Spatial Plan discussions. While the spatial picture and draft district plan does incorporate the latest strategic thinking, they are not statutory documents. The “Proposed District Plan” has legal weight.

It is important to note, officers will be undertaking quality assurance of the PDP and S32 during August and September. This may result in minor changes to the document after this report is endorsed, but before public notification. These changes will not change the policy direction of the plan.

If Council do not notify the proposed plan, the current Napier Operative Plan, which has legal status, but is dated, will be the one taken into consideration This will be the case not only for new legislations coming from the RMA review, but also any Regional Spatial planning exercise, and every resource consent for the foreseeable future.

1.6 Options

The options available to the Committee are as follows:

a) To notify the PDP in September 2023 and seek submissions.

b) Not to notify the PDP until the new legislation replacing the RMA is in place.

c) To not endorse the PDP until the Natural Hazard and SoSm sections are finalised, in 2024.

1.7 Development of Preferred Option

The preferred option is to notify the PDP in September 2023 for public feedback. There is a community and stakeholder expectation the PDP will be notified and to have further delays will adversely affect Council’s reputation.

The slight delay in the notification of the natural hazards, the SoSM and Ecosystems and Indigenous Biodiversity chapters is not considered significant and will enable officers, mana whenua and stakeholders to give due consideration to the new information available after the cyclone and the new NPSIB. It is expected these chapters will catch up with the rest of the plan at the time of hearings and therefore not cause any delays to the decisions on the PDP.

By notifying the PDP in September 2023, the Council will be in a better position to influence any future discussions on the Regional Spatial Plan. The PDP, S32 documents, structure plans and other technical supporting documents will become available for public view on our website on 21 September 2023.

1.8 Attachments

1 DP Review Project Launch - Strategy and Infrastructure Committee 21 August 2018 (Doc Id 1683924)

2 DP Review Approach - Future Napier Committee 10 September 2020 (Doc Id 1683922)

3 Part 1 - Submission summary by topic (Doc Id 1687721) (circulated separately)

4 Part 2 - Submission Summary by Topic (Doc Id 1688207) circulated separately

5 Part 3 - Submission Summary by Topic (Doc Id 1687720) circulated separately

6 Part 4 - Submission Summary by Topic (Doc Id 1688208) circulated separately

7 Summary of spatial picture feedback (Doc ID 1687713)

8 Napier Servicing Structure Plan Thee Waters report (Doc Id 1684034) (Under separate cover 1)

9 Napier City High Level Structure Plans (Doc Id 1686350) (Under separate cover 1)

10 High Level Engagement Plan Proposed DP (Doc Id 1687714)

Future Napier Committee - 21 September 2023 - Open Agenda Item 2

2. Officer Accommodation Programme Delivery

Type of Report:	Operational
Legal Reference:	Enter Legal Reference
Document ID:	1676921
Reporting Officer/s & Unit:	Darran Gillies, Strategic Programmes Manager

2.1 Purpose of Report

The purpose of this report is to seek Council endorsement of the Civic Accommodation Business Case, and seek approval to further develop the preferred option being the sale and lease back of the Library Tower on Station Street as part of delivering stage two of the Library and Civic Area Plan. Finally, to seek approval of the project delivery plan which includes procuring external services to support the Strategic Programme Team deliver the project through to its completion.

The report will also summarise the interdependencies between Te Aka (LCAP Phase One) and the redevelopment opportunity of the library tower and the opportunities these interdependencies will play in activating the Civic Precinct and the wider CBD.

Officer’s Recommendation

The Future Napier Committee:

a. Endorse Civic Accommodation Business Case

b. Approve progressing the preferred option through due diligence development of the preferred Business Case option.

c. Endorse the Civic Accommodation Project Delivery Plan.

2.2 Background Summary

Civic Precinct sits in the heart of Napier CBD, the anchor for development is a Library and community facility. The Library and Community Services Facility is a rare opportunity to create a place that is a collective expression of the community’s aspirations as citizens of Ahuriri/Napier and will celebrate the City’s cultural values and unique history. The Library and Community Services Facility will be a place where visitors and people of Ahuriri/Napier and the surrounding areas can relax, learn, play, engage and connect.

This is a flagship project for the Council and creates a significant opportunity for the Council to put into action many of its strategic initiatives, including sustainability, future libraries strategy, community partnerships, integrated customer services, and the potential for regional shared services.

The level of significance and investment of the public-facing development (Te Aka), is at the heart of decision-making criteria used within the business case. NCC is in a unique position to directly enable multiple outcomes which align with the council’s strategic direction while supporting the success of the investment in Te Aka. If NCC does not drive this change, it is unlikely that any other entity can, or will.

This project is significant for the Council on many levels, none more so than the opportunity to demonstrate its commitment to partnering with Mana Whenua. The project is pioneering a new way of working with Mana Whenua and the Council is fully committed to co-design and co-leadership of the project.

2.3 Issues

N/A

2.4 Significance and Engagement

Multiple studies and community consultations have been conducted since 2017 and concluded that Council services and a Central Library should return to the Civic Precinct. Although the Officer Accommodation project is linked to the Te Aka, it is a separate piece of work and does not materially affect the outcomes of previous consultation about Te Aka.

The preferred Business case option of a sell and lease back has made the assumption that it does not trigger the Significance and Engagement policy as the library tower is not a strategic asset and the working capital for the project comes from the sale of the tower.

As part of the due diligence stage of the development of the preferred option additional work will be done to satisfy that assumption, and that work is outlined in detail later in this paper.

2.5 Implications

Financial

There are key financial assumptions made within the Business Case that outline the mechanisms at the Council’s disposal to achieve the successful delivery of the preferred option.

In Summary:

· NCC sells a 125 year, prepaid leasehold interest in the ex-Library Tower site in the first year.

· The adopted sale price is approximately $3.3 million in nominal terms, reflecting 90% of the freehold land value based on the value estimate. This would provide working capital for the refit requirements of NCCs accommodation needs.

· That council will pay an economic market rent that is estimated by considering a market-based return on cost required in relation to the proposed development’s forecast expenditure and risk profile

· That council will cover ongoing annual leasing costs within its baseline funding from rates

Social & Policy

N/A

Risk

A programme of Te Aka size and complexity comes with many potential risks. These are being managed through a robust risk process, both at the project and programme level, this includes the creation of a Programme Board with external expertise.

Procuring the right solution from the market inherently involves risk. There are four key risks, however, relating to the procurement process. These are all largely avoidable through utilising the right expertise, investing the right resources in the market engagement process, and ensuring the workplace requirements are fully understood right from the start.

Once the right partner is procured and the deal settles, the project will transition into a delivery phase focusing on physical works. At this stage, the main risks will relate to capital project delivery; NCC will engage a professional project management resource to lead its components and liaise with the developer, and will also engage an independent capital project assurance advisor to monitor key components of the project such as cost, risk and timing.

2.6 Options

The options available to Council are as follows:

a. Endorse Civic Accommodation Business Case, and

b. Approve the development of the preferred Business Case option

c. Not endorse the development of the preferred Business Case option, the sale and lease of the Library Tower on Station Street and the project delivery plan.

2.7 Development of Preferred Option

The development of the Business Case has followed a robust process, with a significant level of input from experience across the council. This includes information including the latest land valuation and Quantity Surveyor reports.

It is an important step with the development of a preferred option to undertake a robust due diligence process that ensures that the preferred option continues to be the best course of action for council. This includes making sure that the work enables the best possible outcomes of the public-facing component of the programme, primarily the implementation of the design and construction of Te Aka - Library and Council Chambers.

The Business Case outlines a high-level delivery plan that would run through to the end of 2026 and is illustrated below:

The programme indicates project establishment and due diligence periods over the next 5 months. Below are the critical components of that process.

· The establishment of a programme board with both independent and mana whenua membership to ensure a high level of probity and critical decision-making.

· Commissioning Structural Engineers and Architects to conduct a Strengths, Weaknesses and Opportunities assessment of the Library Tower to assist the developer market in seeing the value in the building, or to support a demolition option.

· Commission a Quantity Surveyor to review engineering assessment to cost against an ‘apples for apples’ new build alternative

· Engaging consultant planning expertise to conduct a review and confirm any s40 Public Works Act 1981 obligations, Disposal Options for the Office Land, and a Market Assessment on a Ground Lease development option.

This will provide the following outcomes that make up the early critical pathway for the project.

· The confirmed status of the existing building, its structure and services infrastructure. This should also identify high-level issues that indicate the pros, cons and risks of the redevelopment in greater detail

· A sufficient definition of the refurbishment works for a Quantity Surveyor to review against the previous QS reports within the business case.

· Sufficient definition for refurbishment requirements to guide NCC and the developer market to achieve a redevelopment appropriate to:

a) Integrate with Te Aka components the Library, Council Chambers and the public realm landscape), and

b) To provide space suitable for housing NCC Civic Administration function

A more detailed working project programme is attached to this paper. It should be noted that this is a living document and was accurate at the time of writing.

Once the due diligence and project establishment is completed the project would look progress with engaging the market to understand interest in delivering the preferred option, this would occur in an open and transparent way to support the best outcome for council.

The project will continue to update both our elected members and the community through various means; the CEO Report, Quarterly Significant Project Report as well as updates from Management at meetings and through council papers when direction is sought.

2.8 Attachments

1 NCC Accommodation Business Case (Doc Id 1690557)

2 Civic Accommodation Project Delivery Plane (Doc Id 1690983)

Future Napier Committee - 21 September 2023 - Open Agenda Item 3

3. Resource Consents Activity Report

Type of Report:	Information
Legal Reference:	N/A
Document ID:	1690831
Reporting Officer/s & Unit:	Luke Johnson, Manager Regulatory Solutions

3.1 Purpose of Report

This report provides an update on recent resource consenting activity. The report is provided for information purposes only, so that there is visibility of major projects and an opportunity for Elected Members to understand the process.

Applications are assessed by delegation through the Resource Management Act (RMA); it is not intended to have application outcome discussions as part of this paper.

This report only contains information which is lodged with Council and is publicly available

Officer’s Recommendation

The Future Napier Committee:

Note the resource consent activity update for period 26 July 2023 to 28 August 2023

3.2 Background Summary

The following is an outline of recent activity regarding applications received by Council for consenting pursuant to the RMA.

Since the July 2023 update, there has been a 20% decrease in the number of applications being received, being 74 in comparison to 92 in the same period 12 months prior. The Planning team have issued 57 resource consents, which is 10% less than the same period 12 months ago. Whilst the number of applications received is notably less than the previous year, the complexity is noted to be generally greater in the applications received in this most recent reporting period.

The table below outlines the current resource consenting activities in Napier and the status of these for information purposes. Whilst this is not an entire list of all applications currently being assessed or having been determined, they are significant or noteworthy applications of which details are being provided in this report.

1.3 Summary Table

Lodgment Date	Address	Description	Status
21/08/2023	68 Franklin Road, Bay View	59 Lot Subdivision	Section 88 Assessment Further information provided below.
	115 Carlyle Street, Napier	Expansion of the existing car sales operation	Further information requested. Previously reported – No further update
28/07/2022	11 Lever Street, Ahuriri	Demolition of a Group 3A Building & Multi-Unit Development (3 Dwellings)	Under Assessment. Previously reported – No further update
27/01/2023	162 Waghorne Street, Ahuriri	Demolition of a Group 3A Building & Two Lot Subdivision	Awaiting additional information Previously reported – No further update
07/07/2023	530 - 550 State Highway 51	Mixed Use Development - Seven Residential Dwellings & 100 Storage Units	Further information requested. Previously reported – No further update
23/12/2022	1 Ballance Place	Multi-Unit Development (6 Dwellings) & Seven Lot Subdivision	Under Assessment Previously reported – No further update
	Kāinga Ora - Construction and Innovation & K3 Development Limited Partnership
06/06/2023	3 – 5 Lowry Terrace, Marewa	Multi-Unit Development (9 Units), Seven Lot Subdivision & Earthworks	Under Assessment Further information provided below.
08/08/2023	47 Bedford Road, Marewa
25/08/2022	24 - 32 Lister Avenue, Maraenui	Multi Unit Development (16 Units) and subdivision	Under Assessment Previously reported – No further update
2/11/2022	1 Lister Avenue, Maraenui	Multi-Unit Development (30 units) and subdivision	Under Assessment Previously reported – No further update
9/11/2022	50 – 54 Seddon Crescent, Marewa	Multi-Unit Development (8 Units)	Under Assessment Previously reported – No further update
24/01/2023	29 - 33 Rutherford Road, Marewa	Multi Unit Development (9 Units)	Under Assessment Previously reported – No further update
06/06/2023	36 Barker Road, Marewa	Multi Unit Development (9 Units)	Under Assessment Previously reported – No further update

68 Franklin Road, Bay View - 59 Lot Subdivision

The proposal relates to a three-stage subdivision application to subdivide 68 Franklin Road, Bay View into 59 lots. The site is zoned Main Rural and adjoins land zoned Foreshore Reserve. The land is subject to a Coastal Hazard Zone along the coastal boundary. The proposed lots will range in area from 800m² to 1398m².

The applicant is also engaging tangata whenua (Mana Ahuriri Trust, Maungaharuru Tangitu Trust and Te Whanganui ā Orotu). Several hui have been held and the application documents have been provided for review. Following discussion, it has been agreed between the hapu groups that that a joint Cultural Impact Assessment (CIA) will be prepared. Discussions regarding this are ongoing and the CIA will be provided once completed.

Figure 1 – Subject Site

Figure 2 – Proposed Subdivision

The subdivision is to be undertaken over the following three stages:

· Stage 1 - Lots 1-18, part of lot 63, lots 65 and 66

· Stage 2 - Lots 19-31, 60, 61 and part of lot 63

· Stage 3 - Lots 32-59, 62, 64 and part of lot 63

At the time of writing this report, the application was under Section 88 Assessment.

Kainga Ora - Construction and Innovation

3 – 5 Lowry Terrace, Marewa - Multi-Unit Development (9 Units) & Earthworks

The application pertains to development at 3-5 Lowry Terrace in Marewa. The subject site is located on the northern side of Lowry Terrace and is comprised of two allotments with a total area of 1,694m². The site is situated within the Main Residential zone.

The proposal involves the removal of the two existing dwellings and construction of seven new dwellings in a mix of duplex and terraced typologies. The application proposes the subdivision of the existing two lots into 8 lots with areas of between 99m² to 231m².

A small portion of the southern site boundary is located within the 1:50 Year Flood Zone, however, all of the proposed building platforms are located outside of this area.

This application is currently under assessment and a determination is expected in due course.

Figure 3 – Subject Site

Figure 4 – Proposed Site Plan

Figure 5 – Proposed Subdivision

Figure 6 – Artistic Impressions – Perspective View (Lowry Terrace & Lots 1 and 2)

Figure 7 – Artistic Impressions – Perspective View (Lot 2 & North Western Corner of Site)

47 Bedford Road & 14 Lowry Terrace Marewa - Multi-Unit Development (9 Units) & Earthworks

The subject site, being 47 Bedford Road and 14 Lowry Terrace comprises a land area of 1,434m² and is located at the corner of the Bedford Road and Lowry Terrace intersection. The subject sites are situated within the Main Residential zone of the Operative District Plan.

The application proposes the construction of seven new dwellings in a mix of standalone, duplex and terraced typologies. The proposed layout is shown in Figure 9 below and comprised as follows:

· Lots 1 and 2: Three bedroom two-storey standalone units

· Lots 3 and 4: Two bedroom two-storey units held in duplex arrangement

· Lots 5-7: Two bedroom two-storey units held in terraced arrangement

It is proposed to carry out a fee simple subdivision around the approved development to contain each dwelling on its own lot and create a Jointly Owned Access Lot (‘JOAL’) via a right of way easement shared with Lots 3-7. The proposed subdivision will result in lot areas of between 105m² and 248m².

A small portion of the northern site boundary is located within the 1:50 Year Flood Zone. The proposed building platforms are located outside of this area and the remainder of the site is situated within the ‘Low Flood Risk Area’. The Engineering Report submitted with the application confirms that the proposed development will not exacerbate natural hazard risk on the site and surrounding area.

This application is currently under assessment and a determination is expected in due course.

Figure 8 – Subject site

Figure 9 – Proposed Site Plan

3.4 Attachments

Nil

Future Napier Committee - 21 September 2023 - Open Agenda Item 4

4. City Strategy - Key Projects Update

Type of Report:	Information
Legal Reference:	N/A
Document ID:	1670369
Reporting Officer/s & Unit:	Rachael Bailey, Executive Director City Strategy

4.1 Purpose of Report

To provide Council updates on key projects managed within the City Strategy Directorate

Officer’s Recommendation

The Future Napier Committee:

a. Receive the report titled “City Strategy – Key Projects Update” dated 21 September 2023.

4.2 Introduction

The City Strategy Directorate is responsible for the delivery of a number of strategic projects for Council, including:

· Te Aka

· Ahuriri Regional Park

· Draft Proposed District Plan

· Future Development Strategy

· Bylaw and Policy Review Programme

· Climate Action

This report provides a high level update of these projects.

4.3 Key Projects

Te Aka

Te Aka, the Civic Precinct Project, is a rare opportunity to create a place that is a collective expression of the community’s aspirations as citizens of Ahuriri and will celebrate the city’s cultural values and unique history. The Library and Community Services Facility will be a place where visitors and people of Ahuriri and the surrounding areas can relax, learn, play, engage and connect.

The project has followed a Wānanga process, and the project team have had the privilege of being hosted at Wharerangi Marae, Pukemokimoki Marae, Waiohiki Marae and the Napier War Memorial Centre. The diagram below illustrates the journey of the design kaupapa through the wānanga and, how through each step, the designs for Te Aka and the wider precinct have evolved through those hui.

The Cultural Narrative – Foundations, have been an integral part of that process. With the appointment of a Mana Whenua Design Lead, there has been an open and productive dialogue developed through all elements of the process. This has set both the foundations from the ground up and seen it weave through the design process holistically. This work will have been presented to Ngā Mānukanuka o te iwi for endorsement on 15 September 2023.

The team built upon the cultural narrative and distinct nature of whenua and the wider influence of Ahuriri on the design. This was a ground-up approach up with the terraces of the public realm informing the activity zones within the built form.

The concept design in brief, is the creation of a simple backpack structure of low-impact carbon concrete and steel which houses the building services and does the heavy lifting seismically. This in turn allows for a mass timber and glass structure for the remainder of the footprint. The public spaces are high stud spaces with a wooden ‘waka huia’ structure forming the first-floor space. The first floor is the where the majority of the library collection space will be contained. The ground floor space is the activity space, where customer interaction will mostly happen, this includes service, innovation, kids and whanau areas.

A separate structure to the north of the library tower is proposed to house the council chambers. This follows the design iterations from the 2021 Master Planning and 2022 Design Brief. The space acts as a physical hold point for the public realm, binding the site together and an opportunity to create a piece of architecture that reflects the decision-making that will occur in the chambers for many generations to come.

There has been a concerted focus on how the library tower would integrate with the two neighbouring buildings, physically and programmatically. There will need to be a balance met to make sure the building remains an attractive offering for potential developers, meets the needs of NCC as a tenant and is a good neighbour within the precinct.

The Design Team and the wider services will have been working at a great pace to provide a 'design drop" for our Quantity Surveyor to provide a costing range for the proposed design. This costings exercise will include a proportion of contingency reflective of the early design stages and early costings for the public realm. It should be noted that the public realm was not budgeted for as part of the 2022 Business Case and the extent of the realm was unknown. It is likely that the design team will present a range of options for the public realm that can be broken into areas of priority and investment to be taken under wider consideration within the LTP process.

Work continues to progress on the Civic Administration Business Case and the due diligence of the implementation of the preferred option. This is presented in detail as a separate paper.

We will be seeking final approval of the Concept Design at the Council Meeting on the 12th of October, and to continue with the next stages of the design process. This will also include a construction strategy that reflects the material types proposed and the procurement process best suited to the design choices. This a key risk mitigation process to manage the supply chain, the engagement of key expertise and cost management.

Ahuriri Regional Park

Te Whanganui-a-Orotū, also known as the Ahuriri Estuary, is a unique wetland area that requires restoration due to years of stormwater discharge, wastewater discharges, and sediment runoff. To address these challenges, council aims to work closely with Hawke's Bay Regional Council (HBRC), Mana Ahuriri Trust (MAT), and Te Komiti Muriwai o Te Whanga to develop Ahuriri Regional Park on Lagoon Farm land.

The Ahuriri Regional Park Working Group was formed in June 2020 to take a concept that was identified in the Ahuriri Estuary and Coastal Edge Masterplan (2018) to a project suitable to being funded in the Long Term Plan (LTP). This Working Group consisted of members from NCC and HBRC, and worked closely with MAT to ensure consistency with the vision to be set by Te Komiti for Te Muriwai o Te Whanga in delivering enhancements to biodiversity, ecosystems, water quality, and cultural value.

In 2022 the Ahuriri Regional Park Joint Committee was established with partners Mana Ahuriri Trust (MAT) and HBRC.

Since our last update in June, the Joint Committee has appointed a project manager who is busy preparing the open tender for the master planning services which will be advertised in mid-September.

Draft Proposed District Plan

The District Plan is an important regulatory document for Council. It affects every piece of land, and manages all land use, development and subdivision in Napier. The District Plan sets the regulatory framework for how the city will grow and develop into the future and manages the effects from activities on the environment.

The Proposed District Plan will be notified 21 September 2023, following adoption by Council. A separate report on the PDP has been prepared for the Future Napier Committee meeting which provides more detail about this project.

The notification of the Proposed Plan will align with the release of the Structure Plan for feedback. The Structure Plan is another important planning document that discusses where and how Napier is going to service growth, and provide the infrastructure needed to develop over the coming years. Officers are busy finalising the communication and engagement plan. The key messages for the communication and engagement plan are:

o The District Plan manages how we use and develop land and protects what

we love about our city

o The District Plan is Napier’s rule book for what you can and can’t do on your property

o The District Plan affects us all

o We’re required to review our District Plan every 10 years

o We’re proposing some changes to the District Plan, including a future focus on resilience and climate change

o We’re committed to Napier being a liveable city

o It’s easy to make a submission on the Proposed District Plan as it’s all online (and you can also get help from the Libraries).

The below diagram provides the key milestones within this project.

Future Development Strategy

The Future Development Strategy (FDS) is the 30 year growth strategy for the Napier and Hastings. Hastings District Council, NCC and HBRC, along with iwi and hapū partners are jointly developing the Hastings and Napier FDS.

There is a significant programme of community and stakeholder engagement and four council workshops through 2023 and 2024 to progress the strategy development. The Strategy will be finalised in late 2024 after consultation with the community. This will be put forward for adoption by the Hastings and Napier Councils and the Regional Council.

Since our last update presented to the Future Napier Committee meeting in June, a paper was presented to the Future Napier Committee meeting on 10 August 2023 to provide an update on progress for the FDS.

At that meeting the Committee received the update and endorsed the Issues and Options paper for the Future Development Strategy.

The Issues and Options report is based on a housing demand analysis for the region and also considers the various constrains which affect the study area within Napier and Hastings.

The next step in the process is to go out for targeted stakeholder engagement on this report and address any opportunities or further constrains which may arise. The feedback received will influence the growth options which once assessed against the criteria will be presented to the general public for engagement in 2024.

Bylaw and Policy Review Programme

Easter Trading Policy: Since our last update provided at the Future Napier Committee meeting in June, officers prepared a Statement of Proposal for the Easter Trading Policy which was endorsed for public consultation at the Council meeting 31 August. Also at this meeting Council approved the public notification of the policy through the special consultative procedure.

The Easter Trading Policy provides the opportunity for the shops to open on Easter weekend and was last reviewed in 2018.

Climate Action

Climate Action Joint Committee: This committee was formed earlier this year with the purpose of building climate resilience in Hawke’s Bay and focussing on emissions reduction. The Council would like to see targets set for regional emissions reduction and the Joint Committee supported by the TAG will prepare a work programme that can deliver this goal. Since the last update given to the Future Napier Committee meeting in June, a workshop was held on the 14 August to discuss engagement and how the TLAs were going to work together and with mana whenua partners. The next step will be to hold a wānanga with all joint committee and TAG members, likely in early October.

Coastal Hazards Joint Committee: The Coastal Hazards Joint Committee was formed to oversee and develop a 100 year Coastal Hazard Strategy for Hastings and Napier.

The work programme for the Committee has focussed on developing the funding model for the Coastal Hazard Management Strategy. The Committee agreed for the funding consultation to commence in late September 2024. The next meeting scheduled for 22 September will discuss a communications and engagement plan for pre-engagement in early 2024.

4.4 Significance and Engagement

The projects reported on in this paper have significant consultation and engagement requirements. These are managed at a project-specific level and are reported to Council separately as part of the project management process.

4.3 Implications

Financial

Financial performance of individual projects does not form part of this report.

Risk

Project risks are managed on a project basis and significant risks are reported to Council separately via the Audit and Risk Committee.

4.4 Options

This report is for information purposes only.

4.5 Attachments

Nil

Recommendation to Exclude the public

That the public be excluded from the following parts of the proceedings of this meeting, namely:

AGENDA ITEMS

1. Napier Proposed District Plan

The general subject of each matter to be considered while the public was excluded, the reasons for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution were as follows:

General subject of each matter to be considered.

Reason for passing this resolution in relation to each matter.

Ground(s) under section 48(1) to the passing of this resolution.

1. Napier Proposed District Plan

7(2)(j) Prevent the disclosure or use of official information for improper gain or improper advantage

48(1)(a) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this Act, under section 6 or 7 (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.

Future Napier Committee

Open Minutes

Meeting Date:	Thursday 10 August 2023
Time:	10.32am – 12.10pm
Venue	Large Exhibition Hall War Memorial Centre Marine Parade Napier
	Livestreamed via Council’s Facebook page

Present	Chair: Councillor Chrystal Members: Mayor Wise, Councillors Boag, Browne, Greig, Mawson, McGrath, Price and Taylor
In Attendance	Chief Executive (Louise Miller) [via Zoom line] Deputy Chief Executive / Executive Director Corporate Services (Jessica Ellerm) Executive Director City Services (Lance Titter) Executive Director City Strategies (Rachael Bailey) Executive Director Infrastructure Services (Russell Bond) Executive Director Community Services (Thunes Cloete) Manager Communications and Marketing (Julia Atkinson) Manager Regulatory Solutions (Luke Johnson) Pou Whakarae (Mōrehu Te Tomo) Team Leader Napier Assist \| Āwhina Tangata (Dan Hicks) Senior Napier Assist Officer (Rob Tully) Manager Regulatory Solutions (Luke Johnson) Senior Advisor Policy (Michele Grigg) Economic Development Manager (Bill Roberts) Principal Policy Planner (Fleur Lincoln) Senior Advisor Policy (Rebecca Peterson) Team Leader Transportation (Robin Malley) Libraries Manager (Nicola Saunders) [via Zoom link}
Also in Attendance	Public Forum: Cameron Drury, Stradegy Planning Troy Virgil and Nataliya Rik – SIL Research
Administration	Governance Advisors (Carolyn Hunt and Anna Eady)

Future Napier Committee - 21 September 2023 - Open Agenda

Agenda Items

1. First Year Report Napier Assist

Type of Report:	Information
Legal Reference:	N/A
Document ID:	1678564
Reporting Officer/s & Unit:	Dan Hicks, Team Leader Napier Assist \| Āwhina Tangata

1.1 Purpose of Report

To provide Council an overview of the first year of service for Napier Assist / Āwhina Tāngata

At the meeting

The Team Leader Napier Assist | Āwhina Tangata, Mr Hicks spoke to the report and provided a summary overview of the first twelve months and what has been achieved, including milestones, and what was forecast for the next twelve months.

In response to questions from the Committee it was clarified:

· The role of Napier Assist in the Horizon 2 Outreach area, with the increase in homelessness

relates to increased information exchange and sharing. The team goes to Clive Square, which has been a hot spot for years, every morning and checks in with the manager on site who will highlight any issues that have occurred, or that are likely to occur, with the people they may be dealing with during the day.

· When advised of rough sleepers from out of the area, the Team will engage to ascertain whether the person is connected to the correct agencies and links them into Outreach services to enable them to get benefits and onto housing lists, in an effort to get them off the streets.

· The issue that retailers and Napier Assist Officers struggle with is the Police being under-resourced and under-staffed and therefore unable to respond immediately, which is very frustrating for the retailers.

· A meeting with the Police and Mr Hicks is scheduled for next week to specifically address shoplifting, dirt bikes through town etc. However, shoplifting is the main concern and the Police are looking to set up a task force and invest what resources they have to help the Team curb shoplifting.

· The Team advises the retailers that, regardless of whether the Police are attending an incident or not, they still need to continue to report it, as without statistics the problem is unknown.

· The Team does not provide the phone number of the camera room to retailers. The Team advises retailers that the Team is not part of the Police, but are there to help and support the retailers.

· The relationship between Napier Assist and the Police is very good, but Napier Assist is very clear on the boundaries, as are the Police. There is a Napier Safe Working Group that includes Mr Hicks and Police and a number of issues raised are put through to this Group. As a result of this Group and the information from City Assist the Police have been able to target core issues for Napier.

· Police can request CCTV footage via email through a CCTV request form. However, if footage is required urgently it would be released and the request form provided at a later date. The CCTV Policy requires all requests to be logged.

· There is signage indicating that the CCTV cameras are operating. The Team has had training in regard to the CCTV Policy and the Privacy Act.

· All cameras are in public places and anything a camera can view is the same as what a person could view if they were in that public place.

· The Marewa CCTV is offline for now. The camera is on the traffic island in the middle of the road and the power and internet feeds came from the old Pharmacy in the Marewa shopping centre. The building had a change of tenants and Napier Assist has since lost the internet feed and power to the camera.

· Further CCTV projects are proposed for the Marewa shopping centre in a similar location. The Team walks by the Marewa shops on a regular basis.

Committee resolution

Councillors Price / Crown

The Future Napier Committee:

a. Receive the Napier Assist / Āwhina Tāngata first year report dated 10 August 2023.

Carried

2. Future Development Strategy Update Joint Committee

Type of Report:	Operational and Procedural
Legal Reference:	Resource Management Act 1991
Document ID:	1679423
Reporting Officer/s & Unit:	Paulina Wilhelm, Manager City Development

2.1 Purpose of Report

The purpose of this report is to update elected members on the recent Joint Committee meeting for the Napier-Hastings Future Development Strategy (FDS) and request delegation to the Napier Joint Committee member’s representatives to be able to progress the issues and options paper before public engagement.

At the meeting

The Manager City Development, Ms Wilhelm advised that the Future Development Strategy includes 30 year growth for Napier and Hastings working with mana whenua partners, Hastings District Council and the Hawke’s Bay Regional Council.

Following the Napier-Hastings Future Development Strategy Joint Committee meeting held on 11 July 2023 the following three maps were updated in the Future and Options report:

· Figure 22 Potential Opportunity Areas

· Figure 23 Potential Opportunity Areas Napier

· Figure 24 Potential Opportunity Areas Hastings

The minor amendments to the maps related to the removal of some of the options which were located in highly fertile land. The Issues and Options report will go out to the public with the new maps.

Committee resolution

Councillors Greig / Boag

The Future Napier Committee:

a) Receive the report titled Future Development Strategy Update Joint Committee dated 10 August 2023.

b) Endorse the “Consideration of Objectives and 'Issues and Options' for the Future Development Strategy” report presented to the Napier-Hastings Future Development Strategy Joint Committee on 11 July 2023 for public engagement.

c) Delegate approval of any further changes to the issues and options paper to the Napier Joint Committee members: Mayor Kirsten Wise, Councillor Ronda Chrystal and alternate Councillor Maxine Boag.

Carried

Attachments

1 Figure, 22,23, and 24 updated (Doc Id 1684210)

3. Resource Consents Activity Report

Type of Report:	Information
Legal Reference:	N/A
Document ID:	1679633
Reporting Officer/s & Unit:	Christina Bunny, Senior Resource Consents Planner Luke Johnson, Manager Regulatory Solutions

3.1 Purpose of Report

Applications are assessed by delegation through the Resource Management Act (RMA); it is not intended to have application outcome discussions as part of this paper.

This report only contains information which is lodged with Council and is publicly available.

At the meeting

The Manager Regulatory Solutions, Mr Johnson spoke to the report, noting that since the May 2023 update, there had been a 15% decrease in the number of applications being received, being 45 in comparison to 56 in the same period 12 months prior. The mix of application type remained approximately 60% Land Use and 40% Subdivision, which was generally consistent with the previous year.

Mr Johnson noted that he was not aware of a resource consent application being lodged by Kainga Ora for Neeve Place, Taradale.

Committee resolution

Councillors Taylor / Mawson

The Future Napier Committee:

Note the resource consent activity update report for the period 31 May 2023 to 25 July 2023

Carried

4. Post-Cyclone Community Wellbeing and Business Confidence Surveys

Type of Report:	Information
Legal Reference:	N/A
Document ID:	1674196
Reporting Officer/s & Unit:	Michele Grigg, Senior Advisor Policy Bill Roberts, Economic Development Manager Anne Bradbury, Manager Community Strategies

4.1 Purpose of Report

To provide an overview of findings from the Post-Cyclone Community Wellbeing and Business Confidence Surveys, conducted in May/June 2023.

At the meeting

Councillor McGrath left the meeting at 11.48am and rejoined at 11.52am

The Senior Advisor Policy, Ms Grigg took the report and attachment as read and provided a brief summary of the key points of the survey undertaken that focussed on gaining a broader understanding of the impacts of Cyclone Gabrielle within the Napier community.

Mr Roberts spoke to the report and the survey that focussed on business confidence and impacts on the Napier business community, and how Council could best support the business community’s recovery following Cyclone Gabrielle.

Mr Virgil, SIL Research, advised that undertaking the surveys three months after the cyclone was the right time for the research. Although the statistics are provided there were a lot of sad stories that accompanied them.

In terms of businesses it was an issue of resilience, with smaller businesses being more affected than larger organisations. In regard to support from Council received, it was a positive result.

Councillor Taylor left the meeting at 11.56am and rejoined the meeting at 12.07pm

Committee resolution

Councillor Crown / Mayor Wise

The Future Napier Committee:

a. Receive both the Napier Post-Cyclone Community Wellbeing Survey report and the Napier Business Confidence Survey report.

Carried

Attachments

1 Powerpoint Presentation Post Cyclone surveys (Doc Id 1684487)

Minor matters

There were no minor matters.

The meeting closed with a karakia at 12.10pm

Approved and adopted as a true and accurate record of the meeting.

Chairperson .............................................................................................................................

Date of approval ......................................................................................................................

Meeting Date:	Thursday 21 September 2023
Time:	Following the Sustainable Napier Committee
Venue:	Chapman Room Level 2, Chapman Pavilion McLean Park Latham Street Napier
	Livestreamed via Council’s Facebook page

Committee Members	Chair: Deputy Mayor Brosnan Members: Mayor Wise, Councillors Boag, Browne, Chrystal (Deputy Chair), Crown, Greig, Mawson, McGrath, Price, Simpson, Tareha and Taylor Ngā Mānukanuka o te Iwi representative – Coralee Thompson
Officer Responsible	Executive Director City Strategies
Administration	Governance Team
	Next Future Napier Committee Meeting Thursday 9 November 2023

Chairperson	Deputy Mayor Brosnan
Deputy Chairperson	Councillor Chrystal
Membership	Mayor and Councillors (13) Ngā Mānukanuka o te Iwi (Māori Committee) (2)
Quorum	8
Meeting frequency	At least 6 weekly (or as required)
Officer Responsible	Executive Director City Strategy