Agenda of Ngā Mānukanuka o te Iwi (Māori Committee)

Ngā Mānukanuka o te Iwi (Māori Committee) - 10 May 2024 - Open Agenda

2022-2025 TERMS OF REFERENCE - NGĀ MĀNUKANUKA O TE IWI

(MĀORI COMMITTEE)

Reports to:	Council
Chairperson Deputy Chairperson	Kaumātua or Mana Whenua Representative Elected Member
Membership	Mayor of Napier Chair off Future Napier Committee Chair of Sustainable Napier Committee Chair of Napier People & Places Committee Chair of Prosperous Napier Committee Petane Marae Representative Waiohiki Marae Representative Moteo Marae Representative Timikara Marae Representative Tangoio Marae Representative Wharerangi Marae Representative Pukemokimoki Marae Representative Mana Ahuriri Trust Representative Maungaharuru-Tangitū Trust Representative
Quorum	8 (to be made up of no less than 5 mana whenua representatives and 3 Councillors)
Meeting frequency	Quarterly
Officer responsible	Te Pou Whakarae

Ngā Mānukanuka o te Iwi (Definition)

The anxiousness of people. The Committee deals with people and projects that strive towards their aspirations, and deal with all types of anxieties of deadlines, spreadsheets, correct data, research, all these elements they bring to the table as well as the knowledge or matauranga gained through the process.

Membership

· Mana whenua representatives will be appointed by mana whenua entity.

· Elected Committee Members:

o Mayor of Napier,

o Chair of the Future Napier Committee,

o Chair of the Sustainable Napier Committee,

o Chair of the Napier People & Places Committee,

o Chair of the Prosperous Napier Committee.

· The Council Kaumātua will be offered the Chair post at the start of the triennium. If the Kaumātua declines, the Chair will be elected from the mana whenua representatives appointed to the Committee.

· The Deputy Chair will be elected from the Elected Members of the Committee at the beginning of the triennium.

Moemoeā (Vision)

Whakataukī / Whakatauākī

The Ngā Mānukanuka o te Iwi Committee has been established by Council to continue the development of strategic and sustainable relationships with Ahuriri Māori. Council shall meet the intent and spirit of the Council’s obligations set out in the legislation more particularly the obligations of the Local Government Act 2002;

· Towards establishing and maintaining processes that provide opportunities for Māori to contribute to the decision processes of Council.

· Fostering the development of Māori capacity to contribute to these processes.

· The provision of information to assist Māori contribution to Council’s activities.

The Council wishes the Committee to reflect a spirit of partnership between the Council and Hapori Māori, to contribute effectively to the Council’s activities. The Council will require the Committee to assist with the development of an integrated policy framework (based on Te Tiriti o Waitangi Principles) for the Council aimed at delivering effective governance, engagement and service delivery for Council’s Māori Communities.

Whainga (Purpose)

The purpose of the Ngā Mānukanuka o te Iwi Committee is to:

· Advocate on behalf of Mana/Tangata whenua to local, regional and national bodies as appropriate. This is in addition to Council’s responsibility to engage directly with Mana/Tangata whenua;

· Consider governance issues relating to Council obligations to tangata whenua;

· Investigate and report to the Council on any issues that the Ngā Mānukanuka o te Iwi Committee considers necessary that may have an implication for tangata whenua.

· To nominate from among its members representatives whom it considers appropriate for the Council to appoint as voting members on the:

− Napier People and Places Committee

− Prosperous Napier Committee

− Sustainable Napier Committee

− Future Napier Committee.

− Audit and Risk Committee

Pou (Objectives)

1. Ensure that every decision in relation to Council activities takes into consideration the relationship to Māori culture and traditions (refer Local Government Act 2002 and Resource Management Act 1991)

a. Works with Council and officers to ensure appropriate and timely opportunities to contribute are consistently provided to the Committee, including through review and recommendations on formal reports, informal discussions at wānanga or working with officers at a project level

b. Works with officers to ensure that clear appropriate processes are developed and implemented that facilitate the Committee being able to meet its mandate.

2. Raise and make recommendations to Council on matters of importance to the Māori residents of Ahuriri

3. Provide feedback to Council on ways that relationship and capability to engage on Council-related matters can be built with and within the Māori communities of Napier.

a. Works with Council and officers in developing Māori capacity to contribute to Council activities

Notes

As well as specific hui and wānanga of this Committee, members will be invited to attend Council workshops, standing committee meetings and Council meetings.

The Ngā Mānukanuka o te Iwi Committee can nominate independent advisors to the Committee as required. Advisors have no voting rights.

Ngā Mānukanuka o te Iwi (Māori Committee) - 10 May 2024 - Open Agenda Item 1

Agenda Items

1. Te Aka Mahi Toi Update

Type of Report:	Information
Legal Reference:	N/A
Document ID:	1749207
Reporting Officer/s & Unit:	Darran Gillies, Strategic Programmes Manager Hilary Prentice, Māori Partnership Manager - Te Kaiwhakahaere Hononga Māori Alix Burke, Strategic Programme Coordinator

1.1 Purpose of Report

To update Ngā Mānukanuka o te iwi committee on the development of the mahi toi for the Te Aka project.

Officer’s Recommendation

The Ngā Mānukanuka o te Iwi (Māori Committee):

1) Receive the report updating the development of the Mahi Toi for the Te Aka project.

1.2 Background Summary

With the endorsement of the Preliminary Design of Te Aka, and approval to proceed into the next stages of the Architectural Design process, the design team have commenced work on the Developed Design.

In Developed Design the process of co-design with Mana Whenua focuses on detailing the opportunities for mahi toi through the design, our Mana Whenua design lead will oversee this. This paper outlines the key opportunities, how they link to the cultural narrative, the brief, materials, and approach to executing the opportunities within the building itself (built form) and the surrounding public area (public realm).

The Cultural Narrative

TE AKA

He hononga tapu a Te Aka i waenga i a Papatūānuku me Ranginui.

Koia ko te hononga i te takiwā hiranga o runga ki te takiwā ōkiko o raro. He mea whakaatu te pae o runga i te moemoeā, te whakaāio wairua, me te mātauranga, ā, hei tā te pae o raro ko te pūahoaho, te kōrerorero, me te auahatanga.

He wāhi e kitea ana ngā tūnekenekehanga a Ahuriri, i hīia rā e Rūaumoko te whenua i te moana. Ka puta ko te ngahere o Tangaroa, ka whakaarihia he waka huia hei pupuru, hei whakahaumaru hoki i ngā taonga i te pae tiketike rawa.

He wāhi tākaro hoki a Te Aka mā te hinengaro, te tinana, te wairua me te whānau. He whakarite hoki i te whiri i ngā aho rau o te mātauranga i waihangahia mai ai i te wairua o te mahi ngātahi.

Nā ēnei whakaaro me ēnei ariā katoa ka hua mai ai a Te Aka, ā, ka kitea i tana whakahoahoatanga mai

Te Aka is the sacred connection between Papatūānuku and Ranginui.

It is the link between the space of excellence above and the space of physical manifestation below. The upper level represents dreaming, meditation, and knowledge and the lower level represents clarity, conversation, and creativity.

Ahuriri (Napier) is a site of movement, where Rūaumoko uplifted whenua from the ocean. The

forest of Tangaroa appeared and presented a waka huia where taonga are stored and protected at the highest level.

Te Aka is also a playground for the hinengaro (mind), tinana (body), wairua (spirit), and whānau (family). It is a metaphor for weaving together the multiple threads of knowledge that is built on the spirit of collaboration.

Te Aka is based on these concepts and elements and this will be reflected in its design.

Mahi Toi Opportunities

The diagram above list the key mahi toi opportunities, and they are the described in detail in the table below.

Papatūanuku & Ruaumoko - Outdoor Spaces

Mahi Toi Opportunity
1 Celebrated corner “pou” artwork supporting northeast corner of the roof
BRIEF
This artwork serves as a vertical marker for the arrival space, located at the front left of the building. It embodies the Te Aka narrative, symbolising a vine and pathway of knowledge, illustrating the connection between Papatūānuku (the ground) and Ranginui (the ceiling of the library). The piece also incorporates the aka matua narrative of Ngā Kete o Te Wānanga. The design will utilise the visual language of the area while introducing new elements. The structure could have two sides, presenting the opportunity for two stories. Such as Tāne ascending into the upper level of Te Toi o Ngā Rangi to acquire knowledge on one side, and then return down to the whenua, where ideas are planted and grown. The work must be dynamic, in reference to Te Matau a Māui wharenui at Matahiwi marae
Designer/ Artist	Curated by the Mana Whenua Design lead with the Mana Whenua Design team with technical support from the Architectural Design team
Materials	Wood & Steel
Method
Strategy for ground, top, and fixing points. Lighting requirements/strategy (ground and roof). Developed Design Objective: Determine the general shape of the element and construction materials. Formulate strategies for the ground, top, fixing points, and lighting. Process: The artist will design the work and collaborate with the team to bring the final work to life. The design will be delivered as a vector file

Mahi Toi Opportunity
2. Moremore - Arrival Space
BRIEF
Create a representation of the kaitiaki Moremore embedded into the ground paving. Moremore acts as a guardian in the space of arrival and gathering, complementing the vertical artwork Te Aka
Designer/ Artist	Curated by the Mana Whenua Design lead with the Mana Whenua Design team with technical support from the Architectural Design team
Materials	Material: Vapour blasted, Paving
Method
Currently testing the best and cost-effective methods for delivering this design element.

Mahi Toi Opportunity
3. Hard - Landscape
BRIEF
Stencilled grit/water blasted representations of whakapapa of the site, and past activities such as collecting kai. · Terrace walls – form/finish to express Rūaumoko. · Lighting – integration of feature lighting to help to tell a story. · Urban play – spaces and elements to encourage playful learning, discovery and interaction. · Paving design to enhance the narrative Incorporate representations of the site's whakapapa into the landscape, drawing inspiration from Rūaumoko. The design pays homage to objects such as the mussel shells left on the land post the 1931 earthquake, symbolising the whenua rising from the moana. The visual language of the landscape will seamlessly transition into the building. Details: Inspiration: Rūaumoko, Mussel shells post-1931
Designer/ Artist	Curated by the Mana Whenua Design lead with the Mana Whenua Design team with technical support from the Architectural Design team
Materials	Planting, mixed hard surfaces
Method
The design will also reflect a space that is fully accessible to all users, easy to navigate with plenty of places to sit.

Mahi Toi Opportunity
4. Soft Landscape Papatūānuku - Whenua
BRIEF
Planting. Wai tai to Wai Māori. Papatūānuku. Restore the native landscape. Enhancements to the planting, seating and whenua to represent Papatūānuku, Rūaumoko, and wai. Climbing vine - along the northern frontage on knotted support wire
Designer/ Artist	Curated by the Mana Whenua Design lead with the Mana Whenua Design team with technical support from the Architectural Design team
Materials	Planting
Method
Reintroduce natives such as the Mokimoki fern. The design will also play an important part in how we manage water on-site in stormwater retention and detention.

Mahi Toi Opportunity
4a. Climbing Vine
BRIEF
Create a design for the climbing vine frame
Designer/ Artist	MWDT, AAL, BM & DT
Materials	This is being tested in safe design work.
Method
Strategy for ground, top, and fixing points. Lighting requirements/strategy (ground and roof). Developed Design Objective: Determine the general shape of the element and construction materials. Formulate strategies for the ground, top, fixing points, and lighting. Process: The artist will design the work and collaborate with the team to bring the final work to life. The design will be delivered as a vector file

Interior

Te Ngahere o Tangaroa Ground Floor

Mahi Toi Opportunity
5. Entrances. Doors
BRIEF
Carving Opportunity
Designer/ Artist	The selection of a local Master Carver(s) Curated by the Mana Whenua Design lead with the Mana Whenua Design team with technical support from the Architectural Design team
Materials	Timber
Method
A traditionally carved work. Both placement and execution of design is critical in expressing the narrative. The ongoing care of this work is also critical to the design process.

Mahi Toi Opportunity
6. Windows
BRIEF
vinyl or ceramic frit artwork along the side on the building. This work could also wrap around other areas of the first floor.
Designer/ Artist	Curated by the Mana Whenua Design lead with the Mana Whenua Design team with technical support from the Architectural Design team
Materials	Wood & Steel
Method
This requires more exploration as we move through the developed design stage of the process.

Mahi Toi Opportunity
7. General Interior finishes
BRIEF
Wherever practicable and cost effective, enhance interior design with design that supports the cultural narrative
Designer/ Artist	Curated by the Mana Whenua Design lead with the Mana Whenua Design team with technical support from the Architectural Design team
Materials	Vinyl, autex, carpet and other finishes
Method
Developed Design focuses on in the interior layout, making sure it works well for the intended users. Balancing shelving plans for books, people flow and expressing the narrative.
Mahi Toi Opportunity
8. - Childrens area. Ground floor
BRIEF
Design for the children's area based on the protective space of Te Ngahere o Tangaroa - The Forest of the ocean. Use the forest and plant life such as Rimurapa from the ocean to create a lush, warm, protective space for children to read, discover and play. Incorporate playful seating
Designer/ Artist	Curated by the Mana Whenua Design lead with the Mana Whenua Design team with technical support from the Architectural Design team
Materials	Cross-laminated timber. Autex
Method
Strategy for ground, top, and fixing points. Lighting requirements/strategy (ground and roof). Developed Design Objective: Determine the general shape of the element and construction materials. Formulate strategies for the ground, top, fixing points, and lighting. Process: The artist will design the work and collaborate with the team to bring the final work to life. The design will be delivered as a vector file

Mahi Toi Opportunity
9. Stairs - Poutama
BRIEF
Utilise toi to enhance the stairs as the poutama - pathway of knowledge to the Waka Huia level.
Designer/ Artist	Curated by the Mana Whenua Design lead with the Mana Whenua Design team with technical support from the Architectural Design team
Materials	Wood & Steel
Method
Strategy formed for the ground, top and fixing points. + Lighting requirements/strategy.

Mahi Toi Opportunity
10. Waka huia - first floor
BRIEF
Design the first floor as a symbolic waka huia, elevated high within the whare, protected by Te Ngahere o Tangaroa - The Forest of the Ocean. The final design will be a harmonious blend of cultural symbolism and practical considerations, creating a first floor that serves as a symbolic waka huia, elevated within the whare and resilient to external challenges. It will provide a functional space for the collections in an elevated environment. The waka huia design must consider how it transitions from inside to outside, and the future challenges with the exterior such as the weather, to preserve the integrity and life of the external part of the waka huia over time. Material: CNC routered, laser cut, or printing on wood. Process: The artist will design the work and collaborate with the team to bring the final work to life. The design will be delivered as a vector file.
Designer/ Artist	Curated by the Mana Whenua Design lead with the Mana Whenua Design team with technical support from the Architectural Design team
Materials	Wood & Steel
Method
The waka huia design must consider how it transitions from inside to outside, and the future challenges with the exterior such as the weather, to preserve the integrity and life of the external part of the waka huia over time. Material: CNC routered, laser cut, or printing on wood.

Mahi Toi Opportunity
11. Waka huia - windows
BRIEF
Create distinctive artworks for each end of the waka huia, drawing inspiration from the heads found at the ends of customary Māori waka huia. The primary source of inspiration for the artworks is the intricate and culturally significant heads adorning the ends of the waka huia. These heads are symbolic and carry historical and spiritual significance. The artworks must ensure unobstructed views through both windows, offering clear sightlines towards the Kaweka Ranges (whenua) and across the ocean (moana) towards Te Mahia and Waikawa (Portland Island). They will incorporate the significance of the Kaweka Ranges and the ocean into the kaupapa, ensuring that the design aligns with the cultural context and values associated with these viewpoint
Designer/ Artist	Curated by the Mana Whenua Design lead with the Mana Whenua Design team with technical support from the Architectural Design team
Materials	Ceramic print
Method
the artist will design the work and collaborate with the team to bring the final work to life.

Mahi Toi Opportunity
12. Interior of waka huia
BRIEF
A creative response to the interior of the waka huia. Talking to keeping taonga safe and accessible to all that use that space.
Designer/ Artist	Curated by the Mana Whenua Design lead with the Mana Whenua Design team with technical support from the Architectural Design team
Materials	Wood & Steel
Method
Developed Design focuses on in the interior layout, making sure it works well for the intended users. Balancing shelving plans for books, people flow and expressing the narrative.

Mahi Toi Opportunity
13 Ranginui - Celestial Star Map
BRIEF
Create a celestial star map on the ceiling which is specific to the site and connects to Ātea a Rangi and the waka, Te Matau a Māui. The ceiling is a representation of the celestial star map, and Ranginui - the sky, where Tāne entered into Te Toi o Ngā Rangi to acquire Ngā Kete o Te Wānaga - The Three Baskets of Knowledge. The celestial star map will blend with the with patterns on the waka huia. The ceiling with also refer to the lid of the waka huia. Materials: Cross-laminated timber, Autex, lighting
Designer/ Artist	Te Kaha Hawaikirangi and Te Pō (celestial navigators of Te Matau a Māui). Curated by the Mana Whenua Design lead with the Mana Whenua Design team with technical support from the Architectural Design team
Materials	Materials: Cross-laminated timber, Autex, lighting
Method
Strategy for ground, top, and fixing points. Lighting requirements/strategy (ground and roof). Developed Design Objective: Determine the general shape of the element and construction materials. Formulate strategies for the ground, top, fixing points, and lighting. Process: The artist will design the work and collaborate with the team to bring the final work to life. The design will be delivered as a vector file

Mahi Toi Opportunity
14. Ngā Kete o Te Wānanga - The Baskets of Knowledge. Three skylights
BRIEF
Utilise the dynamic skylight design to create artworks which represent Ngā Kete o Te Wānanga - The Baskets of knowledge, Te Kete Tuauri, Tuatea, and Aronui. The artworks must express each unique quality of each kete. The works must also utilise the sunlight and night within the design. The works must utilise the ability to project shadows and patterns. The artworks must ensure unobstructed views through both windows, offering clear sightlines towards sky
Designer/ Artist	Curated by the Mana Whenua Design lead with the Mana Whenua Design team with technical support from the Architectural Design team
Materials	Ceramic print, laser cutting, and print.
Method
To be developed during Developed Design as critical elements articulating the narrative

1.3 Issues

N/A

1.4 Significance and Engagement

Multiple studies and community consultations have been conducted since 2017 and concluded that Council services and a Central Library should return to the Civic Precinct. The 2021- 2024 Long-Term Plan outlines the funding for the Library and Council Chambers.

The broader public realm first outlined within the 2021 Master Plan (LCAP) has not been fully budgeted for and could be considered as a consultation item with the next LTP.

The Advisory Group was initially established to develop the Civic Precinct Framework and carried through the development of the Library and Civic Area Plan, the Design Brief and Business Case development and to the Concept Design stage. The group is chaired by Deputy Mayor Annette Brosnan and its membership has been fairly fluid, including three further Elected Member representatives, Mana Whenua, representatives from Hawke’s Bay Regional Council, Ngā Mānukanuka o te Iwi, and Friends of the Library, Ministry of Justice and council officers.

The Advisory Group have worked with the design team through multiple wānanga workshops and will continue to do so as the project progresses through the design stages.

The communication and engagement plan will be refreshed to make sure that we continue to inform and engage the wider public about this high-profile project. The project webpage continues to be updated with relevant information.

A video has been developed to showcase the project and will go onto Council social media platforms after the approval of this paper.

1.5 Implications

Financial

The Mahi Toi opportunities are managed within the overall budget for the project with the design work covered within the professional fees for the project, and the individual physical items covered with the Quantity Surveyors ongoing estimates.

Social & Policy

Mana Whenua have been engaged with the project since the master planning stage and a co-design approach was tentatively developed as we progressed through the subsequent project stages and gateways.

Working with Te Waka Rangapū and with Mana Whenua the role of a Mana Whenua Design Lead was created to support the success of the co-design process. With the appointment of a Mana Whenua Design Lead, an open and productive dialogue has been developed through all elements of the process with Mana Whenua. The ensuing cultural narrative has set the foundations of the concept from the ground up and seen it weave through the whole design process.

Risk

A programme of Te Aka size and complexity comes with many potential risks. These are being managed through a robust risk process, both at the project and programme level.

The risk is identifying and securing the right skill and expertise to delivery these unique elements. This will be mitigated by the Mana Whenua Design lead acting as curator of the process to ensure the process is well managed between design conception and execution, either by the main contractor or individual artisans.

Most of the design and execution of the work with be covered by either the current design engagement or variations to, and the main contractor procurement. For any work that sits out with this established mechanism for delivery will be covered by a Mahi Toi Procurement Plan. That plan will list out those particular activities, and balance the need to source unique expertise, ensure a high level of transparency and empower the project team to deliver the best outcomes.

1.6 Options

The options available to Council are as follows:

1. Receive the report updating the development of the mahi toi for the Te Aka project.

1.7 Attachments

Nil

Ngā Mānukanuka o te Iwi (Māori Committee) - 10 May 2024 - Open Agenda Item 3

3. Update on the Waka Hub Project

Type of Report:	Information
Legal Reference:	N/A
Document ID:	1753340
Reporting Officer/s & Unit:	Georgina King, Team Leader City Design and Urban Renewal

3.1 Purpose of Report

The purpose of this report is to provide an update of the Waka Hub project and to seek endorsement from Nga Mānukanuka o te Iwi on the location for the new Waka Hub.

Officer’s Recommendation

The Ngā Mānukanuka o te Iwi (Māori Committee):

a. Endorse the ‘Preferred Site’ adjacent to the Napier Sailing Club for the new Waka Hub and permanent mooring for Te Matau-a-Maui waka.

b. Endorse the development of a Concept Design for the Waka Hub and mooring(s) for waka hourua.

3.2 Background Summary

The idea of a Waka Hub was first identified and included in the Ahuriri Estuary and Coastal Edge Masterplan in 2018 as an Initiative. This identified an opportunity to transform an area within the Inner Harbour to accommodate a permanent mooring for waka hourua, whilst providing opportunities to tell of the area’s rich history and culture. Also discussed was the opportunity to include improved stormwater quality initiatives.

The Ahuriri Estuary Masterplan underwent significant stakeholder and public engagement and was written in partnership with Mana Ahuriri Trust (a pre-Treaty settlement entity at the time). The Waka Hub initiative received a significant level of support from both stakeholders and the general public, and funding for this initiative was included in the Long-Term Plan 2021-2031.

In 2019 The Inner Harbour Plan developed in greater detail all the initiatives proposed in the Ahuriri Estuary & Coastal Edge Masterplan for the Inner Harbour, including concepts for the Waka Hub at the Iron Pot. Significant consultation with mana whenua and key stakeholders was undertaken as part of this process. The Inner Harbour Plan was adopted in May 2022 and later that year Council was awarded $2.2 million from the Better Off Fund to fund the urban realm associated with the future Waka Hub.

Project Objective

The objective behind this initiative is to celebrate our unique culture of celestial navigation and to provide opportunity for those visiting our City to learn about what makes us special.

Te Matau-a-Māui, our Napier-based ocean-voyaging waka hourua (double-hulled canoe), is currently berthed at the southern end of the Inner Harbour, tucked at the end of the commercial fishing wharf. The fixed mooring and lack of secure access is a regular catalyst for damage and vandalism to the waka with increasing frequency.

Dedicated space and facilities for visitors viewing and boarding/offloading the waka is restricted, and there is no space for ceremonial activities, demonstrations associated with the waka, or room for educational story-telling in its current location. The current mooring has no shelter from the elements and there are no toilet facilities for crew or visitors in this location.

With the waka currently berthed to a standard-format wharf, immediately adjacent to a working fishing wharf and road, the visitor experience in this location is also very poor. Currently those wishing to visit or board Te Matau-a-Māui for an excursion do not have a sheltered, safe, usable place to gather for briefings prior to embarking. The gathering area is not defined, is exposed to the elements, and there are no toilet facilities close by. The Trust has provided a small storyboard at the site for visitors who chance upon the waka, but with space being limited, the scale of this story-telling is severely restricted.

Ultimately providing a purpose-built facility that celebrates celestial navigation, accommodates easy passage for waka hourua, and which is easily accessible to the public is the objective. It is proposed that the Waka Hub include some form of public space that allows visitors closer to the water’s edge and provides adequate space for gathering, ceremonial activities, and sheltered recreation space. A securely accessed floating pontoon associated with the Waka Hub would provide appropriate mooring for Te Matau-a-Māui and be able to accommodate additional visiting waka if and when required.

A standalone Wharewaka with modern story-telling panels will provide shelter to visitors and locals, as well as space for demonstration and teaching. Incorporated into the wider Waka Hub will be toilet and changing/shower facilities, however these will likely be independent of the whare itself.

An Important Co-Design Project

It has been important to Council from the outset that this project follow a co-design process, working in partnership with Ātea a Rangi Trust to deliver this exciting initiative. The Project Governance Structure (below) reinforces our partnership with Ātea a Rangi Trust at the centre of this project and supports the delivery of the design of the Waka Hub and the execution of the co-design process.

Summary of Project to Date

· Hui with Mana Whenua Advisory Group (MWAG) at key gateway points in the project (Oct 22 - ongoing).

· Atea a Rangi Trust commence working with Council as Project Partners to develop the design brief, work through site selection, and co-design the Design Concept for the Hub (July 22 - ongoing)

· Beca were appointed as Project Managers to coordinate procurement and coordinate the design process for the Waka Hub (Aug 23 - ongoing).

· WSP Optioneering Report prepared. Assessed the viability of the Waka Hub at the Iron Pot and associated rough order costs (Aug. 23)

· $3.3million set aside in the 3yr Plan for Waka Hub to complement $2.2 million of Better Off Funding for urban realm associated with the Waka Hub (LTP adoption 27 June, 2024)

· Multi Criteria Analysis of viable Waka Hub locations within the Inner Harbour (Jan – March 24)

· Hui with Napier Sailing Club and the Trust about accommodating the Waka Hub on the parcel of land adjacent & straddling their lease boundary (April 24). Unanimous agreement in Principle obtained.

· Confirmation of site selection for the Waka Hub (April 24), with endorsement from Mana Ahuriri and Napier Sailing Club

Next Steps

· Procurement of Design and Engineering Services for Waka Hub Design

· Endorsement of Concept Design for the Waka Hub by Nga Mānukanuka o te Iwi before going to Council.

· Information will be shared through Panui ki te Marae to encourage feedback on the project and concept design.

· Key stakeholders will be contacted directly and offered the opportunity to meet with Council staff and Trust representatives to discuss the project and the concept design.

· Nearby residents will be sent information and encouraged to attend a drop-in to seek further information about the concept design, and also encouraged to provide online feedback.

3.3 Issues

An Optioneering Report evaluating the feasibility of various Waka Hub locations within the Iron Pot estimated costs for construction which far exceeded the project budget allocated in the LTP and Better Off Funding combined. The primary contributor to these estimates being the enabling works required to undertake construction in this location.

In light of the significant budget shortfall to construct the Waka Hub at the Iron Pot and potential reprioritisation of capital works within Council’s LTP, it was decided that a Multi Criteria Analysis (MCA) be undertaken to evaluate possible locations for the Waka Hub.

Eight sites were identified by Ātea a Rangi Trust as potential locations for the Waka Hub (please refer to map below). Four were discounted for not meeting the necessary Pass / Fail Criteria for ‘Manoeuvrability’ of the waka on the water, and a fifth (the existing mooring for the Waka Hub) was discounted as the site location did not pass the necessary ‘Site Size’ criteria.

The most viable sites were evaluated against a series of weighted criteria previously established between Ātea a Rangi Trust and Council, and a short list of the highest ranking, therefore preferred, sites were then run through further assessment to consider the likely costs and constraints associated with developing a Waka Hub at each of the sites. These were:

· Cost. What are the estimated costs associated with development? Is developing the Waka Hub in this location financially viable based on the current budget?

· Infrastructure. Are enabling works required to develop the Waka Hub in this location?

The costs & infrastructural constraints information used to inform this assessment was a combination of information and structural assessments undertaken by Advisian as part of the Inner Harbour Master Plan, and Engineering expertise and desktop assessment provided by Beca. The scoring for the Preferred Sites is as follows:

Final Results	Napier Sailing Club	705 Meeanee Quay
Stage 1 Result:	88.75	75.25
Stage 2 Result:	55	67.5
Resultant Score	143.75	142.75

The Napier Sailing Club site (a location immediately adjoining the Napier Sailing Club) scored the highest overall and is the preferred site for the development of the proposed Waka Hub. It is noted that this location is Ātea-a-Rangi Trusts preferred site as it aligns with their kaupapa and Te ao Māori principles of cultural connection and Mauri Tū, whilst having the added benefit of offering a greater visual presence than the 705 Meeanee Quay site

3.4 Significance and Engagement

To date there has been very positive engagement from our Mana Whenua partners. Initial meetings introducing the Waka Hub initiative to our Mana Whenua partners were undertaken in 2022 and were well attended. The Project Team also held a full wānanga day early in the project to draft the Design Brief for the Waka Pavilion. Attending that kaupapa was Lee Grace, Joe Reti, Israel Birch, Piripi Smith, and Te Kaha Hawaikirangi. This document forms the basis for the design of the Wharewaka - the heart of the Waka Hub - and the centre piece of the Waka Hub itself.

The first Mana Whenua Advisory Group (MWAG) Hui was held in October 2023. Representatives from Ātea a Rangi Trust, Ngati Pārou, Mana Ahuriri Trust, Maungaharuru Tangatu Trust, Ngā Mānukunuka o te Iwi, and Ngati Kahungunu were invited. The focus of this Hui was to discuss how the MWAG representatives would like Council to undertake co-design and provide feedback on how they would like to collaborate with us in this mahi with regard to kōrero and wānanga. It was endorsed at that hui that Ngā Mānukanuka o te Iwi is an appropriate and key ‘gateway approval point’ for all design stages prior to progressing to Council for decision.

This matter will be of high interest to Mana Whenua and will likely be of high interest to both stakeholders and residents near to the preferred location. It is also acknowledged that specific groups (including but not limited to supporters of the work of the Trust, other waka hourua, Napier Sailing Club, Harbour Master, Surf Life Saving clubs, fishing industry, recreational boat users, berth holders) will have an extra level of interest in this project.

Effort will be made to encourage these groups to provide feedback on the concept design. Targeted communications and engagement will also be implemented with Mana Whenua, key stakeholders, and nearby residents to encourage feedback on the concept design.

3.5 Implications

Financial

Budget for the Waka Hub is reliant on the following:

· $2.2mill from the Better Off Fund (BOF).

· $3.3mill in the proposed 3-Yr Plan

Social & Policy

Shared spaces foster a sense of community and collaboration among users, encouraging interaction and the exchange of ideas. Co-habitation of the Sailing Club site with the Waka Hub further amplifies these benefits, promoting synergy between different user groups, maximising the utilisation of waterside resources, and potentially diversifying offerings to attract a broader audience.

Sharing services such as a toilet block, storage facilities, car parking, and teaching spaces offers numerous advantages, notably in terms of cost-effectiveness, streamlined operations, and enhanced convenience. By centralising these amenities, resources can be utilised more efficiently, reducing redundancies and overall expenses.

Additionally, shared facilities can facilitate joint events, training sessions, and resource sharing, ultimately enriching the overall experience for all participants while promoting the sustainable use of the site's resources.

Risk

In 2022 Council were granted $2.2 million from the Better Off Fund (BOF) which was set aside for this project. An additional $3.3million has been earmarked for the Waka Hub in the proposed 3-Year Plan, however at this stage that funding has not yet been approved by Council.

In order to appropriately support the kaupapa of wakatere waka (celestial navigation) and develop the Waka Hub into the tourism destination that it was intended, the full project budget of $5.5million will be required. Beca estimate the ‘high level cost’ to develop the site adjacent to the Napier Sailing Club into a Waka Hub is $6.21million (allowing for a 50% contingency) which includes the physical construction costs, preliminary and general allowance, as well as professional fees (Design, Engineering, and Project Management).

The greatest risk to the project will be funding. The impact of a reduced budget would negatively impact Council’s relationship with mana whenua (reputational risk). Additionally a reduced budget would mean having to downscale the Waka Hub, potentially affecting the size and scale of facilities (ie. length of pontoon, reduced investment in the Wharewaka and integrated educational storytelling resources, etc) and / or having to undertake the development in stages thereby prolonging disruption to both the Napier Sailing Club and the surrounding area (including Pandora Road).

3.6 Options

The options available to Council are as follows:

a. Endorse the ‘Preferred Site’ adjacent to the Napier Sailing Club for the new Waka Hub and permanent mooring for Te Matau-a-Maui waka.

b. Endorse the development of a Concept Design for the Waka Hub and mooring(s) for waka hourua.

3.7 Development of Preferred Option

Council remains committed to designing a world class Waka Hub in the Inner Harbour. The aim of this project continues to be to create a vibrant and attractive destination that celebrates the significance of wakatere waka to Aotearoa, elevating this important kaupapa and enhancing the tourism potential of the area.

We are seeking endorsement from Ngā Mānukanuka o te Iwi to locate the future Waka Hub adjacent to the Napier Sailing Club, and to progress to the procurement of Design Services for the development of a Concept Design for the Waka Hub in this location.

3.8 Attachments

1 NCC Ironpot Waka Hub Design Brief 2022 (Doc Id 1754452) (Under separate cover 1)

2 Waka Hub Site Feasibility Assessment (Doc Id 1754453) (Under separate cover 1)

3 Waka Hub Project Letter of Support (Doc Id 1754454) (Under separate cover 1)

Ngā Mānukanuka o te Iwi (Māori Committee) - 10 May 2024 - Open Agenda Item 4

4. Proposed legislation - Reinstatement of the pre-2021 binding poll provisions for Māori Wards

Type of Report:	Information
Legal Reference:	Local Electoral Act 2001
Document ID:	1752917
Reporting Officer/s & Unit:	Anna Eady, Team Leader Governance

4.1 Purpose of Report

To inform the Committee of the proposed legislation to reinstate the pre-2021 binding poll provision for the establishment of Māori wards, and what the options are for Napier City Council (NCC) once the legislation is enacted at the end of July 2024.

Officer’s Recommendation

The Ngā Mānukanuka o te Iwi (Māori Committee):

a. Receive the report for information: Proposed legislation – Reinstatement of the pre-2021 binding poll provisions for Māori Wards.

4.2 Background Summary

Reinstatement of the pre-2021 binding poll provisions

In 2021, the government of the day amended the Local Electoral Act 2001 to remove all mechanisms for binding polls to be held on whether Māori wards would be established by a local authority. In light of this change in legislation, and in consultation with the community, NCC resolved to establish Māori wards for the 2025 local elections.

It has just been announced by the current government that they will introduce a Bill in the next few months to restore binding polls on the establishment of Māori wards. Previously a binding poll meant it was a decision that could not be overturned for two election cycles. We do not know yet if this will be the case again.

It is expected the Bill will be enacted by the end of July 2024. NCC will have an opportunity to make a submission to the select committee on the draft Bill.

This change means councils will be able to initiate binding polls on Māori wards and electors will be able to petition their council to hold a binding poll. Petitions will likely need to meet the 5% of residents in support threshold to be successful to demand a poll, which was the previous legislated setting. A poll will likely need 50% support to be successful; again, this was the previous legislated setting.

Napier City Council’s options

The Bill will provide some transitional arrangements and options for councils like NCC, which resolved to establish Māori wards in 2025 without a binding poll being conducted.

· Option A – resolve to rescind the decision to create the Māori wards by council resolution (to take effect at the 2025 election). The Department of Internal Affairs (DIA) has anticipated these decisions will be able to be made in August and early September this year.

· Option B – hold a binding poll on the question of Māori wards at the 2025 local election (to take effect at the 2028 local election).

Local elections timeframes

The Bill will also make changes to some of the statutory timeframes for the 2025 local elections in response to advice from New Zealand Post. The voting period will extend from 22.5 days to 32.5 days and the postal delivery period for voting papers will increase to 14 days.

4.3 Issues

Option A

If NCC resolved to rescind its decision on Māori wards there are two options in terms of a representation review process. We can either complete a shortened representation review by the beginning of April 2025, which the Bill will provide for, and then it is indicated that the next full representation review would not be required until 2030/31. Or an alternative option, if officers can show that conducting a shortened representation review is too challenging, is that NCC can continue with the representation arrangements currently in place for the purpose of the 2025 local elections, despite not having conducted a representation review for two terms. This option would require a full representation review prior to the 2028 local elections.

The DIA will provide further advice about the shortened representation review process once details are known.

The Local Government Commission advises a decision to rescind the decision to establish Māori wards is likely to bind NCC to that position for two triennial elections, however that will not be confirmed until the legislation is enacted.

Option B

If NCC decides not to rescind its decision on Māori wards, officers would continue with the representation review that is currently underway and it would establish Māori wards for the 2025 election. It would also have to hold a binding poll at the 2025 election on the retention of Māori wards.

If the result of the binding poll was to retain Māori wards, nothing else would be required from NCC.

If the result of the binding poll was to disestablish Māori wards, then officers would need to conduct another full representation review prior to the 2028 local elections.

It is important to note, that as the proposed Bill is currently being drafted and will then have to go through a Select Committee process, there may be changes in the enacted legislation from what was announced on 4 April 2024. Councils cannot make any decisions in regards to this proposed legislation, or take any actions under the transitional arrangements until the legislation is passed.

4.4 Significance and Engagement

NCC previously undertook a comprehensive exercise to consult with the community on Māori wards in 2021. It received 1,314 submissions, with 20% of those submitters identifying as being on the Māori electoral roll. 45% of the total submissions were in favour of establishment of Māori wards. Of those on the Māori electoral roll 95.1% were in favour. 54.4% of total submissions were against the establishment of Māori wards. 0.6% answered ‘Don’t know’. In the context of consultation, this is considered a relatively even split.

The Māori Wards Hearing Council meeting was spread across three days. 32 individuals and groups attended the Hearing to speak to their submission, and they all spoke in favour of establishing Māori wards.

4.5 Implications

Financial

The current representation review has an estimated total cost of $85,000 including GST. The cost for Officer time on the project is in addition. If NCC is required to conduct another representation review in the 2025-2028 triennium it will be a similar cost again, although it is possible we will not need to carry out as much pre-engagement education with the community having just been through the process relatively recently.

The cost of a binding poll at the 2025 local election is unknown at the publication of this report, but an estimate is being calculated by our external Electoral Officer currently and will be shared with elected members once known.

Social & Policy

Nil

Risk

The enactment of this Bill will coincide with NCC’s formal consultation on its representation review initial proposal. This may create a lot of confusion in the community about whether NCC is able to establish Māori wards. Officers will endeavour to clarify the situation in community messaging.

As the Bill is still being drafted there is a possibility that the final legislation may be changed through the Select Committee process from what was announced. As such, the full implications for NCC cannot be known until the legislation is enacted.

If NCC did decide to rescind the decision to establish Māori wards for the 2025 election, it is likely it would significantly undermine NCC’s credibility with mana whenua and tangata whenua stakeholders, who participated actively in the decision-making process for establishing Māori wards.

4.6 Options

The options available to the Committee are as follows:

a. Receive the report for information: Proposed legislation – Reinstatement of the pre-2021 binding poll provisions for Māori Wards.

4.7 Development of Preferred Option

Officers will keep Elected Members and Committee members up-to-date with the progress of the proposed legislation.

4.8 Attachments

1 DIA - local election Bill timeline - April 2024 (Doc Id 1751173)

Ngā Mānukanuka o te Iwi (Māori Committee) - 10 May 2024 - Open Agenda Item 5

5. Representation Review Update

Type of Report:	Operational
Legal Reference:	Local Electoral Act 2001
Document ID:	1754658
Reporting Officer/s & Unit:	Anna Eady, Team Leader Governance

5.1 Purpose of Report

To give the Komiti an update on the Representation Review project, highlight upcoming engagement opportunities with the community, and to receive feedback from the Komiti on the proposed options, which will be put to the Council for consideration.

Officer’s Recommendation

The Ngā Mānukanuka o te Iwi (Māori Committee):

a. Receive the report Representation Review Update.

5.2 Background Summary

Councils are required by the Local Electoral Act 2001 to take a fresh look at their representation arrangements at least once every six years.

For Napier, this means consideration needs to be given to:

· How many councillors should be on council?

· How many wards should our city have, what should their boundaries be, and what should they be named?

· Should we have a mix of both ward councillors and at-large councillors?

· How many Māori wards and representatives should Napier have?

· Should we establish community boards?

Whilst doing a review, councils must provide for effective representation of communities of interest and fair representation of electors. This is to ensure the council is structured to best serve the interests and needs of its community.

The term communities of interest is not defined in law and can mean different things to different people; it can also change over time with population changes and development of areas. One definition, which the Local Government Commision cite is that it is a three dimensional concept which includes

· Perceptual – a sense of belonging to a clearly defined area/having a sense of community identity,

· Functional – the ability of the area to meet the community’s needs for physical and human services, and

· Political – the ability of elected members to be accessible to residents and represent their interests.

Officers undertook a community pre-engagement survey on the questions above in late 2023, along with asking where people felt they belonged and why. The results of the survey have helped to inform an analysis of Napier’s communities of interest, and also respondents’ preference for representation arrangements in Napier.

Key findings of the survey and analysis were:

· Napier City as a whole was identified as a community of interest by 55% of respondents, with geographical features like the Marine Parade, and local history being identified as giving a sense of belonging.

· 26% of respondents felt most connected to their suburb, and across different neighbourhoods there was a strong emphasis on community ties.

· Only 5% of respondents felt a sense of belonging to their ward. However, 70% correctly identified their ward.

· There is little appetite for a larger council, most preferred status quo or a smaller council.

· Most survey respondents preferred the ward system (32%) rather than a mixture of wards and at large representation (22%) with top reasons being:

o Local representation/greater knowledge,

o Works well / happy with it,

o Better access to councillors/ live in the area they represent.

· The current ward system broadly accommodates communities of interest.

· There is a lot of development across the city, potentially altering communities of interest.

· Ahuriri ward and Taradale ward share similar socio-economic stats.

· Onekawa-Tamatea ward and Nelson Park ward share similar socio-economic statistics.

· Nelson Park ward has suburbs which are very high on the deprivation index.

· So far feedback has been for two Māori ward councillors in one city-wide Māori ward.

Council has considered the community’s feedback and officers analysis and based on this the elected members have settled on five potential options for Napier’s general ward representation arrangements (see attachment) which will be put to the community for further feedback.

All options being put to the community can have either one Māori ward with two elected Māori ward councillors, or two Māori wards with one Māori ward councillor in each. Officers are proposing to have one Māori ward with two Māori ward councillors for the following reasons.

· The two councillors can work collaboratively.

· The ward would have a similar number of councillors to some of Napier’s general wards.

· Collective responsibility.

· Easier selection process for voters.

Two Māori wards were considered, one smaller ward, which has a high percentage of Māori electoral population and one larger ward with a similar percentage of Māori electoral population. Although this arrangement would reflect where a high percentage of the Māori electoral population lives, it may result in uneven numbers of candidates standing in each ward, or no-one standing in one of the wards. There is also an increased chance that a candidate gets in without any competition.

Officers will be speaking further with Māori about the make-up of the Māori wards, and will be welcoming feedback about a preference. This will also go out for feedback to the whole community in the formal consultation.

Once the community response to our May pre-engagement has been received and analysed then an initial proposal for Napier’s representation arrangements will be decided on by the Council and put to the community for formal community consultation in July 2024. Submissions will be welcomed from the community and there will be a chance for members of the public to speak to their submission at a Council meeting before the Council makes its final decision later in the year.

At this time there will be the opportunity for appeals from anyone who submitted on the original proposal and fresh objections to any amendments. Once finalised, the representation arrangements for Napier will be in place for the 2025 Local Government election.

The other key representation matter to be considered is whether establishing a community board would add value and address particular issues in a particular area of Napier.

As part of the May pre-engagement, we will be asking the community on feedback about a community board located in the Maraenui area. The reason for this is:

· Maraenui has the lowest voter turnout at elections. Only 18% of those enrolled on the Māori roll voted in last election versus 42% of general roll voters.

· This community has the lowest ward awareness. Only 13% of Maraenui resident respondents knew their ward.

· This community has the lowest satisfaction with democracy and governance measures.

· This community has one of the highest deprivation ratings in Napier.

· 54% of Maraenui survey respondents were interested in a community board.

· 53% of Pirimai survey respondents were interested in a community board.

A community board would have a particular focus on Maraenui and surrounds, and are there to advocate to council on behalf of that community. They will have dedicated resources, can have delegations which enable them to make decisions for the area, and even a budget for small projects.

Another thing for the Council to take into account when thinking about community boards is whether there are already things in place that can address the reasons for a community board listed above. Napier will have Māori ward councillors from the next election, along with general ward councillors; there are mechanisms such as this Komiti in place, Councillor portfolios, Council’s Community Strategies Team and Te Waka Rangapū Team; and there are well established community organisations and resident associations which Napier City Council (NCC) can work with.

5.3 Issues

There may be some confusion in the community around Māori wards due to the Government’s proposed legislation. Officers are trying to inform the community on NCC’s options and position in regards to Māori wards should this legislation be enacted.

Officers are having to get the three options for ward boundaries mapped out by Statistics New Zealand (see attached maps), and population data estimated. All elected members are supposed to represent roughly the same amount of people. Proposed boarders may need to be moved if the results come back showing a ward has a higher population to councillor ratio than is acceptable. An example is one of the variations being mapped is including Jervoistown in the Taradale General Ward for Options 4 and 5, which makes sense to comply with the requirements of communities of interest, however officers are not sure if this will push the population to councillor ratio up too high.

5.4 Significance and Engagement

Representation arrangements affect all Napier residents and have a high degree of significance. Local authorities undertaking representation reviews are strongly encouraged by the Local Government Commission to carry out pre-engagement consultation with the community. This can assist councils to identify communities of interest and gain feedback on representation options. It enables them to consider a wider range of representation options when developing the formal proposal.

5.5 Implications

Financial

The current representation review has an estimated total cost of $85,000 including GST. The cost for Officer time on the project is in addition.

Social & Policy

There are no social or policy implications from this report.

Risk

There is a reputational risk for NCC if the representation review process and final decisions are perceived as unfair or incomplete by the community. The two rounds of pre-engagement are one way to mitigate this risk.

5.6 Options

The options available to Council are as follows:

a. To receive the report Representation Review Update.

5.7 Attachments

1 2024-04-23 Representation Review Flyer.pdf

2 2024-04-23 Proposed Option 1 General Ward Boundaries (Status Quo).pdf

3 2024-04-23 Proposed Option 2 & 3 General Ward Boundaries .pdf

4 2024-04-23 Proposed Option 4 & 5 General Ward Boundaries.pdf

Ngā Mānukanuka o te Iwi (Māori Committee) - 10 May 2024 - Open Agenda

Ngā Mānukanuka o te Iwi (Māori Committee)

Open Minutes

Meeting Date:	Friday 15 September 2023
Time:	9.30am – 12.08pm
Venue	Large Exhibition Hall War Memorial Centre Marine Parade Napier
	Livestreamed via Council’s Facebook page

Present	Council Kaumātua / Committee Chair (Piri Prentice) Mana Ahuriri Trust (Evelyn Ratima) Maungaharuru-Tangitū Trust (Coralee Thompson) Moteo Marae (Maureen Box) Petane Marae (Rose Hiha) Pukemokimoki Marae (Tiwana Aranui) Tangoio Marae (Diana Taunoa) Waiohiki Marae (Joe Tareha) Wharerangi Marae (Tipene Cottrell) Mayor Kirsten Wise Sustainable Napier Committee Chair (Councillor Price) Napier People & Places Committee Chair (Councillor McGrath) Prosperous Napier Committee Chair (Councillor Crown)
In Attendance	Pou Whakarae (Mōrehu Te Tomo) Chief Executive (Louise Miller) [via Zoom] Executive Director Infrastructure Services (Russell Bond) Excutive Director Community Services (Thunes Cloete) Acting Executive Director City Strategy (Darran Gillies) Manager Water Strategy (Phil Kelsen) Libraries Manager (Nicola Saunders) [via Zoom] Manager City Development (Paulina Wilhelm) Māori Partnership Manager - Te Kaiwhakahaere Hononga Māori (Hilary Prentice) Māori Partnership Manager - Te Kaiwhakahaere Hononga Māori (Jackie Ham) Manager City Development (Paulina Wilhelm)
Also in Attendance	Tangoio Marae Chair (Hori Reti) Mana Whenua Te Aka Design Lead (Israel Birch) Director, Athfield Architects (Jon Rennie)
Administration	Governance Advisor (Anna Eady)

Ngā Mānukanuka o te Iwi (Māori Committee) – Open Minutes

Table of Contents

Order of Business Page No.

Karakia. 4

Apologies. 4

Conflicts of interest 4

Public forum.. 4

Announcements by the Chairperson. 4

The item previously published as public excluded, “Notification of Proposed District Plan”, no longer meets the grounds under the Local Government Official Information and Meetings Act 1987 to withhold the information from the public, and as such will be heard in the Open meeting. 4

Announcements by the management 4

Confirmation of minutes. 5

Agenda Items

1. Te Aka Cultural Narrative. 6

3. Notification of Proposed District Plan. 7

2. Uplift Item - Nomination of Appointed Member to a Member of Sustainable Napier and Future Napier Committees. 8

Updates from Committee Representatives. 9

Updates from Pou Whakarae. 13

Order of Business

Karakia

The meeting was opened with a karakia and waiata.

Apologies

Tipene Cottrell / Tiwana Aranui

That the apologies from Deputy Mayor Brosnan and Kirk Leonard, Timi Kara Marae representative, be accepted.

Carried

Conflicts of interest

Item one - Tipene Cottrell identified he is a representative on the mana whenua project group for the Te Aka project.

Public forum

Nil

Announcements by the Chairperson

Announcements by the management

Russell Bond and Phil Kelsen gave an update on key Napier City Council (NCC) wastewater projects and responded to questions from the Committee.

· The Wastewater Treatment Plant (WWTP) is fully operational. The project team is now working on the permanent rebuild and facility resilience options.

· The WWTP Storage Project is due to start as soon as the tender is awarded. This will be building storage tanks for wastewater during high flows and bad weather. This is a precursor project for the Outfall Pipe replacement project. The tanks will be able to hold wastewater for approximately eight to ten hours.

· The Outfall Pipe replacement project is in the second year of the consenting and design phase. The project should be completed in the next three to four years.

· The current consent for discharging wastewater into the ocean is due for renewal in the next few years, as such, upgrades to existing wastewater treatment to meet new consenting requirements will be the next big wastewater project.

· NCC has done work to identify which businesses generate tradewaste and to educate them about the risks to Ahuriri/Napier’s waterways. Monitoring of tradewaste spills occurs on a catchment basis.

· Recently there was a tradewaste spill from Fresh Meats in Pandora. 20,000 litres of untreated waste got discharged into the Thames Tyne waterway which leads through to the Ahuriri Estuary. NCC was able to close the spill gates and isolate the spill before the majority of it reached the Estuary. NCC and Hawke’s Bay Regional Council (HBRC) are working through an enforcement process for this spill and an abatement notice was issued. Part of that notice is for the company to improve the containment of tradewaste on site.

· There is a report being written about tradewaste spills over the last five years which will be available to the public once completed.

· Te Komiti Muriwai o Te Whanga are stakeholders in a number of NCC’s consents and are notified if there is a spill and how the spill will be addressed.

· NCC has a monitoring team, that monitors the PH of the water in the network, and a pollution response team. The sewer network is hundreds of kilometres long. Monitoring the water in the pipeline alerts staff to any failures. Staff can then respond quickly. There is also an ‘on call’ phone number that the public can call to alert staff to possible spills.

· HBRC and NCC are going to lift the safe swim notifications on the Estuary for the summer and will keep monitoring the water to determine whether it is safe to swim in.

Councillor Price left the meeting at 10:00am.

Confirmation of minutes

Tiwana Aranui / Tipene Cottrell

That the Minutes of the meeting held on 30 June 2023 were taken as a true and accurate record of the meeting.

Carried

Attachments

1 2023-09-15 Wastewater Projects update.pdf

Agenda Items

1. Te Aka Cultural Narrative

Type of Report:	Operational
Legal Reference:	N/A
Document ID:	1688599
Reporting Officer/s & Unit:	Darran Gillies, Strategic Programmes Manager Hilary Prentice, Māori Partnership Manager - Te Kaiwhakahaere Hononga Māori

1.1 Purpose of Report

The purpose of this report is to seek the Ngā Mānukanuka o te iwi endorsement of the Te Aka Cultural Narrative.

Councillor McGrath left the meeting at 10:25am.

Councillor McGrath returned to the meeting at 10:26am.

At the meeting

Council Officers presented the report with the support of Israel Birch, Mana Whenua Design Lead, and Jon Rennie, Architect. They showed a 3D fly-through of the concept design. The project team will be looking for Council approval of the concept design at the next Ordinary Council meeting before moving into the next phase of design.

In response to questions from the Committee it was clarified:

The aim is for the building to be one of the first Green Star 5-Star rated buildings in Hawke’s Bay, and have a Net Zero Building certification. A Green Star rating provides independent verification that a building is sustainable.
Wānaga have been held at different marae with different stakeholders and mana whenua representatives attending, and the design for Te Aka and the wider precinct has evolved through the feedback from those hui. There will be more wānanga held as the project moves through the different phases of design.
The mana whenua project group report back to their marae about the project. Separate to this group there may be one or two advisors added to the project team, and the Ngā Mānukanuka o te Iwi Committee may be able to help suggest who these advisors could be.

A suggestion from the Committee was that one of the external walls could have changing themes, depending on the time of the year. For example, a Waitangi theme in the lead up to Waitangi Day, or an Art Deco theme in the lead up to Art Deco weekend.

Another suggestion was having local carvers working in the Make-A-Space for a period of time, so community members can see and engage with this art form.

Joe Tareha / Evelyn Ratima

The Ngā Mānukanuka o te Iwi (Māori Committee):

a. Endorse the Te Aka Cultural Narrative.

Carried

With the approval of the Committee this item was taken out of order.

3. Notification of Proposed District Plan

Type of Report:	Legal and Operational
Legal Reference:	Resource Management Act 1991
Document ID:	1687692
Reporting Officer/s & Unit:	Paulina Wilhelm, Manager City Development

3.1 Purpose of Report

The purpose of this report is to inform the Committee of the upcoming notification of the Napier City Proposed District Plan (PDP) in part, and the Napier Structure Plans, on 21 September 2023.

At the meeting

The officer presented the report, noting that once the PDP is notified it becomes a legal document which NCC will seek community feedback on. It is hoped Ngā Mānukanuka o te Iwi Committee can help to spread the message to their whānau, marae and wider networks that the PDP is available for community feedback until December.

In response to questions from the Committee it was clarified:

In the Napier Servicing Structure Plan: Three Waters report, brownfield areas have been identified for intensification. These areas will need to be rezoned to allow for medium and high density housing. The proposed rezoning would affect approximately 9,000 properties (see attached map). It is hoped the community will engage with Council and give feedback about the proposed rezoning and intensification.
The Resource Management Act 1991 directs how community consultation on the PDP is to be conducted. There will be an online form available on the NCC website for submitters to fill in. Council officers are going to engage with mana whenua partners for specific feedback and also to receive suggestions on other ways to engage with the wider community.
Three chapters are not ready for consultation yet due to the impacts of Cyclone Gabrielle and Covid-19. These chapters will be notified at a future date.
Council officers have been in discussions with the Ministry of Education (MOE) about Napier’s growing population and the possible need for new schools. This is a separate process to the District Plan process; the MOE submits a Notice of Requirement when it decides a new school is needed. The MOE will only consider building a new school when all schools across a city are at maximum capacity.
Once the public consultation has closed officers will share the community feedback with the Committee.
Council officers will also come back to this Committee with the chapter on Sites of Significance to Māori once it is ready to discuss the best method of engagement with the key stakeholders and the wider community.
Council officers have explored the potential for growth in the Bayview area, but it is an area that has become hard to service; it is unlikely to be developed further as a result.

Tiwana Aranui / Coralee Thompson

The Ngā Mānukanuka o te Iwi (Māori Committee):

a. Note the content of the report titled “Notification of Proposed District Plan” dated 15 September 2023.

b. Note that officers have undertaken a full district plan review as directed by Council on 18 September 2018.

c. Note the delayed notification of the Sites of Significance to Māori, the Ecosystems and Indigenous Biodiversity and the Natural Hazards chapters, on a date still to be determined.

Carried

Attachments

1 2023-09-15 Proposed Zones Map

2. Uplift Item - Nomination of Appointed Member to a Member of Sustainable Napier and Future Napier Committees

Type of Report:	Procedural
Legal Reference:	N/A
Document ID:	1678331
Reporting Officer/s & Unit:	Andrew Springett, Manager Governance

2.1 Purpose of Report

To uplift and address the item “Nomination of Appointed Member to be a Member of Sustainable Napier and Future Napier Committees” (Doc Id 1678333) left to lie at the Ngā Mānukanuka o te Iwi meeting held on 30 June 2023.

At the meeting

This report was taken as read. There were no questions from the Committee.

Evelyn Ratima / Rose Hiha

The Ngā Mānukanuka o te Iwi (Māori Committee):

a) Uplift and address the report “Nomination of Appointed Member to be a Member of Sustainable Napier and Future Napier Committees” that was left to lie at the 30 June 2023 meeting;

b) Nominate Tiwana Aranui to be appointed to both the Future Napier Committee and the Sustainable Napier Committee;

c) Note the appointment will apply from the meeting cycle commencing on 9 November 2023, after the Council has considered the nomination at the Ordinary Council meeting on 12 October 2023; and

d) Note that the appointee should attend the Council workshops relating to the Future Napier and Sustainable Napier Committees to have the opportunity to set early direction with elected members.

Carried

Updates from Committee Representatives

Waiohiki Marae (Joe Tareha)

· A lot of dirt has been moved at Waiohiki, although not all roads and driveways have been cleared yet. Whānau are trickling back into their homes.

· Cyclone funding is running out and contractors have been told not to hand any more invoices into Hastings District Council. The community is looking for other sources of funding.

· Uninsured whānau are a priority now. Te Puni Kōkiri have started building houses for uninsured whānau, but they take approximately three months to build two houses.

· The Waiohiki bridge is open now and this is great for quick access to Taradale. The Police presence has moved away from Waiohiki now and some people are driving too quickly across the bridge. The community is supportive of having the bridge open though.

Moteo Marae (Maureen Box)

· The extensive Cyclone damage and subsequent funding has enabled issues at the marae to be addressed which have needed attention for many years. They have been able to create better access to the buildings and nice places for kaumātua to sit in the sun.

· The wharekai is still out of bounds. In addition the marae grounds still have big ruts in them from heavy machinery. The aim is to have the ground levelled by the end of the month for a marae event.

· Maureen requested NCC lend the marae some traffic cones and line markers for marking playing fields for the marae event. She also asked if silt from piles at the end of the marae road could be used to put in the ruts on the land. She is unsure who owns the land the silt is on.

· There is a concern, with the El Nino weather pattern coming, that the silt piles are going to turn to dust and be blown across the community. There are already a number of whānau with respiratory problems.

· The Dartmoor whānau are still waiting on advice from Hastings District Council about whether they can rebuild.

Wharerangi Marae (Tipene Cottrell)

There was no damage to the marae from the Cyclone, but there has damage to the waterways and whānau housing.
The marae are working, in consultation with HBRC, on getting the waterways back to normal with good water quality and biodiversity. They are engaging with local farmers and residents to encourage tree planting to mitigate slip risks.
The marae invited the children of their seven hapū to a wānanga where they shared stories about Ahuriri. 80 children attended along with whānau members. This was a good way to connect with people who do not normally come to the marae.
There are a lot of houses being built on the land surrounding the marae, so the whānau are working with land owners and developers on the resilience of the area, and to address future flood risks.
If any other marae need help with their clean-up the Wharerangi marae whānau are happy to help.

Petane Marae (Rose Hiha)

· Marae is in category 3. The marae has been asked to surrender the building consent for the wharenui, and will not be allowed to rebuild on the same site. The wharekai can be rebuilt where it was. They are talking to the Mana Ahuriri Trust to see if as part of its Treaty Settlement, and return of confiscated land, there is some that could be used for the rebuild. They are also talking to Hastings District Council to see if they have any land in the area that they could use.

· They are waiting to see if there will be a change in government, and what that might mean for the marae’s land categorisation.

· There have been meetings with Pan Pac and the house owners of Pohutukawa Drive about increasing the resilience of their land and putting in stop banks; the marae want to be part of these conversations and any resource consents applied for, as even if they cannot remain in the area the two urupā, the whenua and an old marae site will still be there and need protecting.

· They have been talking to Dave Paku of HBRC about their waterways. They still have a lot of slash in their awa to be cleared out.

Tangoio Marae (Diana Taunoa)

· The wharenui is now empty of carvings and tukutuku panels; they have been relocated for cleaning and repair. They may consult other marae about where to get the materials and how to do the restoration work on the panels.

· About 95% of the silt has been removed from the marae land. They are still waiting for the insurance company to come back to them on what they are entitled to.

· The marae is in category 3. They have been in meetings to try and go down to category 1, but does not appear to be possible. The categories are provisional, but the Crown would like to lock in the decisions as soon as possible. Maungaharuru-Tangitū Trust have been helping gather the data needed for the final decision.

· Diana’s house in Tangoio may become a category 1 as it has been there since 1951 and did not flood. They are waiting on the final decision from HBRC. They have had some bunds put in around their property as part of the silt recovery programme.

· The marae have been looking for temporary accommodation for whānau.

Maungaharuru-Tangitū Trust (Coralee Thompson)

Cyclone recovery work has been the main mahi.
A couple of weeks ago there was a lot of rubbish dumped at Te Roro o Kuri Pā. This was brought to the attention of NCC and it was cleared up in the same day.
Coralee’s hapū had a day at Pukemokimoki marae as part of Matariki to remove the stress of the year and to look forward to positive things in the future. It was held in collaboration with Te Wānanga o Aotearoa and was a very beautiful experience for the hapū.

Pukemokimoki Marae (Tiwana Aranui)

· Pukemokimoki marae was a central point for helping whānau in the wake of the Cyclone. The marae will always support whānau, and all are welcome.

· The marae is going through a period of due diligence to make sure it is resilient and will be prepared for what may come in the future. The marae has had funding previously from NCC and then from Te Taiwhenua o Te Whanganui ā Orotu for a marae administrator. With the amount of groups using the marae they still need an administrator. The marae also needs to look at risk management, succession planning and future proofing.

· Te Ara Waiora, which the Roopu A Iwi Trust is running at the Maraenui shops, provides free healthcare for the people.

· The Maraenui kura are going to have a celebration of Pat McGill’s life.

· There is a new Social Supermarket in Edmondson Road that people can be referred to for food parcels.

· Tiwana was asked to get a group together to do a karakia for the opening of a large building in Te Awa in October.

Mayor Kirsten Wise

NCC has adopted the Cyclone Gabrielle Residential Property Purchase Policy. This was developed with Hasting District Council. Napier has 20 category 3 properties. This Policy only applies to the 14 properties which have residential dwellings on them. It is a priority to move at pace through this buyout process so residents can move forward with their lives.
NCC has also adopted the guidelines for a building consent process for those in category 1 and 2 properties. Again it has been developed with Hastings so there is consistency across the two Councils. Napier does not have any category 2 properties but does have in excess of 100 category 1 property owners.
The PDP is going out for public consultation. It is an important document for the community as it is the rule book for what people can and cannot do on residential and commercial land. It also provides rules which aid in protecting the environment.
NCC is about to launch into pre-engagement on its Long Term Plan. As a cyclone impacted council NCC has a special exemption, and only has to prepare a plan for the next three years as opposed to the normal ten years. NCC is also exempt from having the plan audited, as this is something that takes a lot of hours to prepare for.
The Mayor acknowledged Te Ara Waiora initiative, and the Social Supermarket as great services available to the community.

Mana Ahuriri Trust (Evelyn Ratima)

· Mana Ahuriri Trust’s AGM is soon. Nominations for the Board are open now until the end of the month.

· Their focus at the moment is around biodiversity projects. They are happy to work in this space with HBRC and NCC.

· They are supporting marae with resource consents and other council processes.

· Pa Wars are going to be held at Moteo Marae on 30 September. This is good for the rangatahi.

· They have a list of Kaumātua who can support openings and events.

· Their commercial team is looking for potential housing opportunities for whānau who need a home.

Prosperous Napier Committee Chair (Councillor Crown)

· The Nelson Park Ward has two active resident associations, the Pirimai Resident’s Association and the Tu Tangata Maraenui Trust. If whānau are living in those areas and want to be more involved in their community these groups provide a good opportunity to do that.

· The Pirimai Resident’s Association has just completed the third stage in their planting along the Cross Country Drain project. They are trying to encourage biodiversity and the manu to make a home there.

· Tu Tangata Maraenui Trust organised an election candidate hui. It is important to encourage whānau to vote, and there is a great initiative online encouraging people who normally vote to seek out three people who would not normally vote and encourage them to vote.

Napier People & Places Committee Chair (Councillor McGrath)

The Committee had Kāinga Ora and the Ministry for Social Development come and talk about their housing projects and work with social housing clients.
They also approved some funding for neuro diverse tamariki swimming lessons.

Updates from Pou Whakarae

· M ōrehu has attended meetings with the Department of Internal Affairs about mana whenua land affected by the Cyclone. The indication is that councils should not be involved in the negotiations about Māori land, but that the Crown will deal direct with mana whenua.

· NCC has asked for a meeting with the Moteo community at Timi Kara Marae to discuss the Puketapu Bridge. Hastings District Council will lead the project but NCC will work with them to get the best outcomes for the community.

· This week has been Te Wiki o te Reo Māori, with the main focus being hauora. NCC has had a daily quiz, a video competition and a rēwena bread competition. The flags will stay up in the city until the end of the month.

· It is hoped the number of NCC new staff pōhiri held in a year will increase.

· A lot of staff participated in the recent Wall Walk experience. It is hoped this can be held for staff twice a year.

· The NCC kapa haka group is going strong, led by Jackie.

· Te reo lessons are available for staff.

· The Matariki celebrations went well this year. Next year it is the 150 year anniversary of Napier City Council, and it is hoped this will be a national event at the same time as next year’s Matariki celebrations.

· Committee members are encouraged to make a time with NCC IT staff to be inducted with their own Council device, which will improve communication between NCC and the appointed members.

The meeting closed with a karakia at 12.08pm

Approved and adopted as a true and accurate record of the meeting.

Chairperson .............................................................................................................................

Date of approval ......................................................................................................................

Meeting Date:	Friday 10 May 2024
Time:	11.00am
Venue:	Small Exhibition Hall War Memorial Centre Marine Parade Napier
	Livestreamed via Council’s Facebook page

Committee Members	Acting Chair: Mayor Kirsten Wise Council Kaumātua / Committee Chair (vacant) Mana Ahuriri Trust (Evelyn Ratima) Maungaharuru-Tangitū Trust (Coralee Thompson) Moteo Marae (Maureen Box) Petane Marae (Shayann Raihania) Pukemokimoki Marae (Tiwana Aranui) Tangoio Marae (Diana Taunoa) Timikara Marae (Kirk Leonard) Waiohiki Marae (Joe Tareha) Wharerangi Marae (Tipene Cottrell) Deputy Mayor Annette Brosnan Councillor Keith Price Councillor Sally Crown Councillor Richard McGrath
Officer Responsible	Pou Whakarae (Mōrehu Te Tomo)
Administration	Governance Team
	Next Ngā Mānukanuka o te Iwi (Māori Committee)Meeting Friday 26 July 2024

Type of Report:	Operational and Procedural
Legal Reference:	N/A
Document ID:	1752840
Reporting Officer/s & Unit:	Mōrehu Te Tomo, Pou Whakarae