Ahuriri Regional Park Joint Committee
Open Minutes
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Meeting Date: |
Monday 19 August 2024 |
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Time: |
9.30am – 10.40am |
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Venue |
Large
Exhibition Hall |
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Present: |
Chair: Deputy Mayor Brosnan (Napier City Council) Councillor Williams (Hawke’s Bay Regional Council) Joseph Reti (Deputy Chair), Chad Tareha and Evelyn Ratima (Mana Ahuriri Trust) |
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In Attendance: |
Napier City Council: - Executive Director Infrastructure Services (Russell Bond) - Executive Director City Strategies (Rachael Bailey) - Strategic Planning Lead (Connie Mills) - Manager Water Strategy (Phil Kelsen) - Acting Manager Environmental Solutions (Sarah Bowler) - Senior Project Manager (Sue Kelly) - Parks Policy Planner (Amelia Longley) [via Zoom] - Business Improvement Manager (Alister Edie) [via Zoom]
Hawke’s Bay Regional Council: - Regional Park Planner (Bart Leslie) Consultants: - Cameron Drury (Stradegy) - William Hatton (Boffa Miskell) [via Zoom] - Greig Wilson (Beca) [via Zoom] |
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Administration |
Governance Advisor (Carolyn Hunt) |
Ahuriri Regional Park Joint Committee – Open Minutes
Table of Contents
Order of Business Page No.
Announcements by the Chairperson
Announcements by the management
2. Engagement Plan and Update Implications
- - Open Agenda
Order of Business
Mr Reti opened the meeting with a karakia.
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That apologies for absence from Councillor Price (NCC), Councillor Ormsby (HBRC) and Peter Eden (MAT and apologies for lateness from Chad Tareha (MAT) be accepted. |
Nil
Nil
Announcements by the Chairperson
Committee Resignation – The Chair advised that due to commitments Harlem Cruz-Ihaia (MAT) had resigned from the Committee and welcomed Evelyn Ratima (alternate) to the meeting. Mana Ahuriri Trust will appoint a new member to the Joint Committee in the near future.
Announcements by the management
Nil
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That the Minutes of the Ahuriri Regional Park Joint Committee meeting held on 24 June 2024 were taken as a true and accurate record of the meeting.
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Agenda Items
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Type of Report: |
Information |
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Legal Reference: |
N/A |
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Document ID: |
1782279 |
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Reporting Officer/s & Unit: |
Connie Mills, Strategic Planning Lead |
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1.1 Purpose of Report The purpose of this report is to: i. Provide a Project Managers update on the Ahuriri Regional Park Masterplan. |
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The Project Manager, Mr Drury spoke to the report providing a summary and overview of the progress made over the period mid-June to early August 2024. Chad Tareha joined the meeting at 9.59am In response to questions the following was clarified: · At the last workshop Boffa Miskel had run through a number of challenge questions and topics that had dropped out from discussions with TAG and their comments. Presented to the Committee as possible opportunities. · Following discussion at the Workshop held on 24 June 2024 it had been agreed that there was a complimentary commercial opportunity which may include providing a nursery or café alongside an education centre and rentable meeting space. · Broader context in the development of the Masterplan was if commercial of activities were allowed for where might they be best positioned. The south-eastern location of the site is currently being explored due to the natural typography in it being the high point. To provide clarity, the Committee’s direction is that any commercial activities must be complementary to the overall vision of the park that was agreed upon during the workshop. · At the workshop it had also been identified that the Technical Advisory Group (TAG) was missing a financial / funding voice and Alister Edie (NCC Business Improvement Manager) has now joined TAG. · Background information requested by new member Peter Eden had been provided and would also be provided to NCC elected members following a request at the last Council meeting. ARP members indicated that this information would also be circulated to HBRC elected members and MAT members.
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Committee resolution
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The Ahuriri Regional Park Joint Committee: a) Receive the Project Manager’s Update on the Ahuriri Regional Park Master Plan.
b) Note the Joint Committee’s direction in regard to complimentary commercial activities to its Vision.
ACTION: Direct officers to circulate the background information on the Ahuriri Regional Park Joint Committee to elected members of the Hawke’s Bay Regional Council and Mana Ahuriri Trust. |
2. Engagement Plan and Update Implications
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Type of Report: |
Information |
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Legal Reference: |
N/A |
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Document ID: |
1782280 |
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Reporting Officer/s & Unit: |
Connie Mills, Strategic Planning Lead |
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2.1 Purpose of Report The purpose of this report is to seek endorsement of changes to the Engagement Strategy and Plan, in particular the timeline (Option A). |
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The Strategic Planning Lead, Ms Mills spoke to the report seeking endorsement of an amended programme as a result of engagement with key stakeholders and Mana Ahuriri Trust, and to better align with the Lagoon Farm Stormwater Project.
Mr Hatton (Boffa Miskell) provided a brief overview of the powerpoint presentation (Doc Id 1785559) regarding key stakeholder challenges and opportunities together with Mana Ahuriri and hapū aspirations which had been discussed in the engagement workshops and design hui respectively. It was noted that the outcome of the engagement with the community aligned to the Committee’s challenges, with the overarching thrust of the engagement as being really supportive.
The term “sponge city” is used to describe urban areas with abundant natural areas such as trees, lakes and parks or other good design intended to absorb rain and prevent flooding. Sponge cities had been highlighted at stakeholder workshops and whether investigation of them undertaken. Sponge city looks at natural systems that can look at water management and control. It was noted that a Sponge City concept would be wider reaching than just this project.
The Acting Manager Environmental Solutions, Ms Bowler provided an update and brief overview of the Lagoon Farm Stormwater Project for the upcoming months. Tonkin + Taylor have been engaged through to the design stage. Key stages of this work include site investigation to determine limitations and opportunities, of the site, followed by an optioneering phase with the development of four options. The four options will be assessed and one selected to progress to the final concept design.
The investigative stage will be progressing over the next month, the optioneering completed late mid-November with the concept design of the preferred option available in January 2025.
In response to questions the following was clarified: · The pause in the masterplanning design work until early November will align with the stormwater timeframes and momentum. · The scope of work for Byron Munroe (Project Manager and Stormwater Engineer, Tonkin + Taylor) who is on the TAG team is to provide high level advice of what a workable/stormwater/wetland/treatment system would look like on this site. · The concept design level is enough to get a finalised Masterplan that lays out spatial considerations. The purpose of the Masterplan is to demonstrate the spatial extent of activities. · Involvement with HBRC is low at the moment on the Lagoon Farm Stormwater project. Both NCC and HBRC assets groups meet monthly and part of that is working activities of the joint consent. Whilst the NCC team are leading the work it will come back through the HBRC Asset and Science teams with caliberation of the model. · The TAG team on this project is comprised representatives from Mana Ahuriri Trust, Hawke’s Bay Regional Council, Napier City Council, Department of Conservation, Hawke’s Bay Airport and the Tonkin + Taylor stormwater representative. · The Ahuriri Regional Park Joint Committee is a first time co-governed committee being 50% Mana Ahuriri and the other 50% Napier City Council and Hawke’s Bay Regional Council. It is not consultation on the project but overseeing the project in a 50/50 way and together the approval of the Masterplan. · The meeting endorsed putting a pause on the Masterplan to enable the stormwater project to be developed to concept stage as it was a core element for the project. · Part of the engagement plan was to keep the community and stakeholders informed on the project and a newsletter was ready to send out, pending the Committee’s decision today on pausing the project.
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The Ahuriri Regional Park Joint Committee: a. Endorse the updated engagement timeline, set out in the Ahuriri Regional Park Engagement Strategy and Plan, dated 6th August 2024. ACTION: Direct officers to ensure the website page is current with up-to-date timeframes and dates on the project so they are publicly available. |
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1 ARP presentation 19 August 2024 (Doc Id 1785559) |
Minor matters
There were no minor matters to discuss.
The meeting closed with a karakia at 10.40am
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Approved and adopted as a true and accurate record of the meeting.
Chairperson .............................................................................................................................
Date of approval ...................................................................................................................... |