Agenda of Sustainable Napier Committee

Sustainable Napier Committee - 06 March 2025 - Open Agenda Item 2

2. Non-waters capital programme update

Type of Report:	Information
Legal Reference:	N/A
Document ID:	1832487
Reporting Officer/s & Unit:	Josh LLoyd, Programme Management Project Manager Kate Ivicheva, Manager Asset Strategy

2.1 Purpose of Report

The purpose of this report is to provide the Sustainable Napier Committee with an update on the 2024/25 Capital Programme for the Open Spaces, Transport and Buildings/Facilities portfolios.

Officer’s Recommendation

The Sustainable Napier Committee:

a. Receive the report titled “Non-Waters Capital Programme Update” dated 6 March 2025, as background information

2.2 Background Summary and Programme Overview

Napier City Council have a large and ambitious capital works programme (the Programme), adopted through the 2024 3-Year Plan (the Plan). While the Plan is a 3-year document, it contains descriptions, lists and budgets for at least 10 years ' worth of capital work which NCC will undertake to meet its levels of service, asset stewardship and legislative commitments.

Programme budgets (as set in the 2024 3 yr. Plan) have recently been amended through an internal review process as part of the 2025 Annual Plan. These newly amended budgets provide the best view of planned works across Council and are shown by Activity below (note that the chart below excludes the activities “City Strategy”, “Governance and Representation”, “Support Units” and “Other Infrastructure” as these activities all have small, planned capital programmes only).

The 3 Waters capital programme has been the focus of much reporting to date. This report focuses on the non-waters capital programme which is primarily made up of planned capital works on road assets, parks and open spaces as well as buildings and community facilities. This report excludes a small handful of very large capital projects that are also reported on elsewhere. These excluded projects include:

· Accommodation tower

· Te aka / Napier Library upgrade

· Parklands development

Financial Performance

Council can now report financial progress against revised programme/project budgets as developed for the 2025 Annual Plan. Across Council, capital expenditure for the 2024/25 financial year tracks slightly ahead of these revised budgets ($32M actual Vs. $30M budget YTD). When 3-waters are removed, however, actuals for ‘everything else’ track slightly below revised budgets ($21.7M actual Vs $22.6M budget ytd). The chart below shows this with total capital expenditure year to date tracking below the previous Annual Plan budget, but now ahead of the revised Annual Plan budget.

Breaking down the spend to date by activity (for non-waters activities), we can see transport tracking ahead of the year-to-date revised budget with the other key activities tracking slightly below.

The projects with the largest year-to-date capital expenditure (non-waters and excluding those very large projects listed further above) are shown in the table below.

Account Name	Cost Centre	LTP Group	YTD Exp
Napier Aquatic Centre  Renewals	Napier Aquatic Centre	Community and Visitor Experiences	$3,086,175
Road Resealing	Road Capital	Transportation	$2,347,823
Intersection Safety Improvements	Road Capital	Transportation	$1,509,155
Marine Parade renewals	Reserves	Community and Visitor Experiences	$601,032
Asset Renewal - Bridges & Structures	Road Capital	Transportation	$465,990
Kennedy Park Renewals	Kennedy Park	Community and Visitor Experiences	$438,290

Physical Progress and Key Projects

Council is improving the way both large and small projects are managed. A focus on information capture and reporting is creating new insights into delivery and deliverability for projects that together can be rolled up to form ‘programme level’ views. The Council's Programme Business Improvement group coordinates a range of improvement projects across the organisation and works closely with the Enterprise Project Management Office (EPMO). A focus on basic project information capture has allowed insight into the non-waters capital programme as shown below.

The chart below shows the total value of projects and the project lifecycle phase that the project is sitting in. For example, a $1M total budget project that is currently in the design phase will show $1M in the design column.

Pleasingly we can see a majority of work sitting in Design or Execute (construction) phases. This bodes well for the continued delivery of the programme in 2024/25 and into 2025/26 as projects now in Design will reach Execution phases, physical work will begin and significant spending will occur. Note the data shown as ‘blank’ in the chart – this is where information at a project level was not available at the time of reporting.

This reflects the ongoing maturing of the organisation with regard to project/programme management and reporting. It is expected that in the future there will be very few (or no) projects that do not have this basic information captured against them for future reporting.

Key projects, their status and some brief project commentary are shown in the table below. These projects have been determined as ‘key projects’ by activity managers due to their high risk and/or interest.

Project Title	Activity Group	Project Phase	Status	2024/25 Budget	2025/26 Budget	Commentary
Latham St / Wellesley Rd / Sale St	Transportation	Design	On Track	$250,000	-	Consultation underway - to commence in q3/4
Redclyffe Bridge	Transportation	Design	On Track	$500,000	$17,011,500	NCC contributing to regional project
Emerson Street Upgrades	Transportation	Design	Managing	$200,000	$5,979,800	The budget is likely to be insufficient to do all the work, project to be rescoped – Council workshop 13^th March
Drainage	Community and Visitor Experiences	Execute	On Track	$200,000	$206,200	Ongoing works - Completed works at Macrae Field
Marine Parade renewals	Community and Visitor Experiences	Close	Complete	$961,590	-	Complete (Veronica Sun Bay and Tom Parker)
Destination Playground - Stage 2	Community and Visitor Experiences	Design	On Track	$618,779	-	New outdoor shaded eating area and accessible playground + disc gold complete. Skate park upgrade to be designed
Building Renewals - Municipal Theatre	Community and Visitor Experiences	Execute	On Track	$910,000	$1,031,000	Underway
Storage for MTG - property purchase	Community and Visitor Experiences	Execute	On Track	$2,700,000	$125,680	Underway - being built now - on track, due for completion this FY
Napier Aquatic Centre Renewals - Operational	Community and Visitor Experiences	Execute	On Track	$4,211,009	-	Remedial works in progress. Contract with Apollo. Construction is scheduled to be completed in April 2025.

Acknowledging that not only large, high risk or high-interest projects have touch-points with the community, the table below shows the projects where teams are purposefully working closely with stakeholder groups to ensure optimal project outcomes.

Activity	Project / Programme	Engagement Underway
Transport	Latham, Wellesley, Sale intersection improvements	Largely complete, community group to be updated on progress now
Transport	Marewa Shops roading upgrades	Working with the Comms team to develop an engagement strategy
Open Spaces	Dolbell Reserve - new toilet	Working with 'Xyst' to develop an engagement strategy
Buildings & Facilities	Veronica Sun Bay	Completed works and closed out targeted engagement/relationship with Heritage NZ – public storyboards were popular and the approach will be used in future on other projects
Buildings & Facilities	Onekawa Pool Upgrades	Continuing to work with pool users (and special interest groups) and manage access around operational work – the comms team are providing support.

Reporting Improvements

Work is underway to build on the recent advancements in project/programme management and reporting. Current project/programme management work is happening in many cases outside of core systems due to the challenges with using those systems (most notably Camms-Sycle). Work led by the EPMO as part of project Papahū will see all project/programme management work undertaken in Camms-Sycle going forward. A key part of this work also includes the alignment and integration of the project management software (Camms-Sycle) with Council financial management. Software (MAGIQ). As well as improvements to key systems, standardising and embedding basic project and programme reporting is a priority. In time, that work will see this report, and others, become more common, more consistent, and more reliable – as well as simpler to produce for reporting Officers.

Organisational Change

A change proposal currently active in the organisation creates an opportunity to realign key roles and teams with capital programme delivery objectives. Through the change proposal, opportunities will be taken to clarify roles and responsibilities across a number of key roles/teams, and process clarity and efficiency will also be examined and improved where necessary.

2.3 Issues

Information management remains a key issue for effective and improved project/programme management. The works described above, led by the EPMO, are expected to resolve many of these challenges in time but for now, teams are working in ways and in systems that create risk and/or reduce efficiency.

2.4 Significance and Engagement

The issues for discussion are not significant in terms of Council’s Significance and Engagement Policy and no consultation is required.

2.5 Implications

Financial

Delivery of the capital programme is a key mitigator of risk to Council – including financial risk from asset failure and the inability to effectively and/or efficiently deliver services. This update highlights progress being made to deliver the capital programme, as well as work underway to improve future delivery. Efficient delivery of the programme represents an efficient use of Council funds.

Social & Policy

N/A

Risk

Significant project risks are reported to Council separately via the Audit and Risk Committee.

While general programme risk with the organisation change proposal, creates an opportunity and a platform to further improve delivery, it is likely to have a slowing effect on current delivery as teams spend time realigning, reprioritising and focusing on any new objectives/direction. Controls must be put in place to ensure momentum is maintained through the change process.

2.6 Options

This report is for information purposes only.

2.7 Development of Preferred Option

This report is for information purposes only.

2.8 Attachments

Nil

Sustainable Napier Committee - 06 March 2025 - Open Agenda Item 3

3. Three Waters Capital Programme Delivery

Type of Report:	Information
Legal Reference:	N/A
Document ID:	1833063
Reporting Officer/s & Unit:	Hansika Iranthi, Programme Planner Vonnie Archibald, 3 Wasters Programme Manager

3.1 Purpose of Report

To provide Council with a programme update on the FY24/25 3 Waters Capital Programme Delivery.

Officer’s Recommendation

The Sustainable Napier Committee:

a) Receive the report titled “Three Waters Capital Plan Delivery” dated 6 March 2025.

3.2 Background Summary

This report offers a comprehensive overview of the 2024/25 3 Waters Capital Programme, outlining key projects, objectives, and financial allocations. The primary goal of the overview is to ensure transparency and accountability in the management and use of public funds allocated to Napier City Council, Infrastructure Water Strategy Team.

Programme Overview

The programme has a total capital budget of $23.9 million for Year 1 (2024/25). The budget is allocated across all three waters disciplines as follows.

Activity	2024/25 LTP Budget
Water supply	$ 7,205,673
Storm water	$7,241,179
Wastewater	$9,531,596
Total	$23,978,448

Programme Delivery Update

The 3 Waters Capital Delivery Programme is a large-scale initiative aimed at addressing significant network demand, defend the environment, and safeguards the community with adequate water quality that meets standards. This programme of work is being managed over a 3-year rolling period. Initially, 120 projects were identified, but following the annual plan update in December 2024, the number of projects for the next three years remains at 89.

For the first year of the Long-Term Plan (2024/25), 69 projects have been identified, 28 stand as business-as-usual projects and 23 carryover projects from the previous year.

The 3 Waters Capital Programme Dashboard provides further details on the status of total spend within the programme.

The Programme Risks has been updated for 2025 with mitigation actions that match the key risks and challenges, indicating the need to remain focused and diligent, especially with the pending decisions pertaining to Local Water Done Well (LWDW) and the unknown factors of LWDW.

Work in Progress

The Programme Horizon segment on the 3 Waters dashboard outlines current and upcoming work, focusing on key work encompassing priority projects, this segment shows the status of said work.

Projects going to Tender this reporting round.

· Latham Street WW Flume Removal Construction tender issued, closing end of February.

The concrete flow measurement flume adjacent to the Latham Street wastewater pump station has corroded due to hydrogen sulphide (H2S) attack, causing the structure to collapse and a sinkhole to form in the grassed public space in front of the pump station.

The project benefits will include the replacement of damaged manholes, increased resilience of the sewer network, reduced turbulence in the wastewater system, and enhanced capacity for future connections to allow discharge, etc.

Contracts awarded this reporting round.

· Mataruahou & Taradale Rising & Falling Mains Detail Design tender to be awarded by end of February.

This project involves detailed design and tendering support for the Mataruahou and Taradale Rising and Falling Mains projects, key components of Napier City Council's Water Supply Network Master Plan. These pipelines will enhance the reliability and safety of the water distribution system by connecting Borefields and treatment plants to storage reservoirs, ensuring a secure and efficient water supply.

The proposed works are necessary to cater for current water supply requirements and allow for future population growth. Bundling of the projects into a design and build phase, will enhance time and cost benefits.

Projects nearing / at completion this reporting round.

· Wastewater Treatment Plant - Cell 2 (Storage)

· Meeanee and Awatoto Watermain

· Lighthouse Rd Stormwater improvement

· SCADA Base Relocation Project

· Purimu channel stormwater gate installation work

3.3 Issues

Controllable Risk of Budget variance for the agreed programme of works.

There is a risk of overspend in the 3W Programme, this could lead to wider financial consequences within NCC. Currently, $23.9M is allocated under the capital budget, with approximately 54% of the total allocation already spent. Based on the current workflow and forecasted values, the budget could reach just over $24M by the end of this financial year 24/25. Regular financial controls will mitigate a likelihood of an overspend.

Internal Resource

The planning for internal resources remains limited, this restricts the delivery of projects and programmes. The 3 Waters Strategy Team continues to rely heavily on external support partners (3 Water Professional Panel and other external consultants) many of which are being engaged through existing arrangements, incorporating NCCs two professional service panels.

3.4 Significance and Engagement

The issue for discussion is important in terms of Council’s Significance and Engagement Policy and consultation to be considered.

3.5 Implications

Financial

The financial performance of the programme is stated the January 25 Dashboard.

Social & Policy

N/A

Risk

Significant project risks are reported to Council separately via the Audit and Risk Committee.

3.6 Options

This report is for information purpose only.

3.7 Development of Preferred Option

This report is for information purpose only.

3.8 Attachments

1 3 Waters Programme Dashboard - January 2025 (Doc Id 1835451)

Sustainable Napier Committee - 06 March 2025 - Open Agenda Item 4

4. IAF - Maraenui to Te Awa Stormwater Improvements Skink Habitat Funding Approval

Type of Report:	Operational
Legal Reference:	Enter Legal Reference
Document ID:	1832847
Reporting Officer/s & Unit:	Andrew Lebioda, Manager Water Reforms Transition

4.1 Purpose of Report

The purpose of this report is to seek Council approval to direct $100,000.00 from the budget for the IAF – Maraenui to Te Awa Stormwater Project (the Project) to the construction of a predator exclusion skink sanctuary for the Northern Spotted Skink, Oligosoma kōkōwai (Skinks) located on the Marine Parade foreshore.

Officer’s Recommendation

The Sustainable Napier Committee:

a) Approve to commit $100,000.00 from the Project budget to fund the skink habitat.

b) Note that Council’s current committed budget for the Project is ~$22,500,000.

4.2 Background Summary

As part of the ground investigations undertaken to inform the design of the soakage basin servicing the proposed Te Awa Pump Station, Council was approached by the National Aquarium to discuss the presence of Northern Spotted Skink and associated habitat located along the coastal berm. The Skinks are making Napier Foreshore their home. These skinks were once widespread from Hawke’s Bay to Wellington and in Marlborough/Tasman, but now considered “Relict” on mainland North Island. Their large size makes them vulnerable to introduced predators and they require complex habitat with good cover. As part of ongoing conservation efforts, The National Aquarium, The Department of Conservation (DoC) and other partner organisations are in the process of enhancing the habitat along the Napier foreshore, including plantings and a predator proof skink enclosure.

The National Aquarium, DoC have been positive in their engagements with Council to date. The proactive approach by Council officers and consideration of the skink presence and habitat are seen as positives. From DoC’s perspective they have indicated a preference that the enclosure would be completed prior to the physical works required to construct the rising mains and outfall discharge structures, and that, a round of trapping is completed before construction. If the enclosure is constructed, a safe environment to place them once trapped would be available.

4.3 Issues

The Project is a complex stormwater project that has evolved in this regard as the team progressed through the initial stages of early investigations, optioneering, and concept design. One of the main areas of complexity identified was around the Resource Consent (RC) application and Notice of Requirement (NoR) for drainage purposes.

To support both the RC and NoR a number of technical inputs are required and consideration given to the ecological impacts of the Project. To mitigate any risk to the Skink population the construction of a predator exclusion habitat is preferred. This enclosure will not only provide a safe habitat to place Skinks during preconstruction trapping but also a long-term area to allow the Skink population to increase.

To date, the National Aquarium, DoC, and community groups have relied on the generosity and goodwill of local businesses to progress with their project. They have been able to receive design advice, discounts on materials, and the commitment of earthworks during construction of the enclosure. However, they still face a budget shortfall and this allocation of funding will go a long way to enable the completion of the enclosure.

4.4 Significance and Engagement

This report does not trigger any action under the Significance and Engagement Policy.

4.5 Implications

Financial

Directing the $100,000 of project funds to this enclosure will have minimal impact on the overall project budget. Currently, through value engineering, designers have been able bring cost estimates down from original forecasts. Careful prioritisation of upgrades and monitoring of expenditure for the duration of the project will ensure this redirection does not severely impact on the delivery of the Project.

Social & Policy

N/A

Risk

The main objective of directing funding to the enclosure is to mitigate the impacts of ecological effects impacting Council’s RC and NoR applications. It is possible that this step is not seen as enough to mitigate impacts and greater mitigation efforts could be a requirement as a condition of consent.

Although cost estimates based on concept design have come in under previous forecasts, there is the potential that cost escalation throughout the project occurs and directing funds to the skink enclosure could be viewed as misguided. However, as this funding is to mitigate risk to the RC and NoR application it could be viewed as a sunk cost.

4.6 Options

The options available to Council are as follows:

a. Approve that $100,000 of funding allocated to the Project is redirected to enable construction of the Skink habitat.

b. Not approve the redirection of funds and instruct council officers to work with National Aquarium, DoC, and community groups to seek alternative funding solutions.

4.7 Development of Preferred Option

If Council approves the funding amount, officers will arrange for a transfer of funds from the current Project GL code to the relevant GL of the skink enclosure.

4.8 Attachments

1 Skink Enclosure Drawings (Doc Id 1834974)

2 Habitat Location (Doc Id 1834973)

Sustainable Napier Committee - 06 March 2025 - Open Agenda

Sustainable Napier Committee

Open Minutes

Meeting Date:	Thursday 24 October 2024
Time:	9.30am – 11:42am
Venue	Large Exhibition Hall War Memorial Centre Marine Parade Napier
	Livestreamed via Council’s Facebook page

Present	Chair: Councillor Price Members: Mayor Wise, Deputy Mayor Brosnan, Councillors Boag, Browne, Chrystal, Crown, Greig, Mawson (Deputy Chair), McGrath, Simpson and Tareha
In Attendance	Chief Executive (Louise Miller) Executive Director Infrastructure Services (Russell Bond) Acting Executive Director City Services (Jessica Ellerm) Executive Director City Strategy (Rachael Bailey) Excutive Director Community Services (Thunes Cloete) Manager Communications and Marketing (Julia Stevens) Manager Asset Strategy (Kate Ivicheva) Manager Property (Bryan Faulknor) Team Leader Open Spaces (Tania Diack) Carbon Emissions Advisor (Michelle Duncan) Manager Water Strategy (Philip Kelsen) Drainage Planning Lead (Pious Jolly Xavier) Asset and Planning Manager (Robin Malley) Team Leader Governance (Anna Eady)
Also In Attendance	President Greendale Tennis Club (Stuart Dawson) Sub-Committee representative Greendale Tennis Club (Bruce Taylor) Club Captain Greendale Tennis Club (Stacey Leigh) Ahuriri Alliance Manager (Acting) (Oliver Postings)
Administration	Governance Advisor (Jemma McDade)

Sustainable Napier Committee – Open Minutes

Table of Contents

Order of Business Page No.

Karakia. 4

The meeting took part in the ShakeOut Drill at 9:30am. 4

Apologies. 4

Conflicts of interest 4

Public forum.. 4

Announcements by the Mayor 4

Announcements by the Chairperson. 4

Announcements by the management 4

Confirmation of minutes. 4

Agenda Items

1. Ahuriri Alliance Introduction: Role and Value. 5

2. Lease of Reserve - Taradale Park - Variation to the Greendale Tennis Club Incorporated Lease. 6

3. Licences for EV Chargers on Reserve Land. 7

4. Lease of Reserve - Taradale Park - Taradale Senior Citizens Association Inc. 9

5. Land purchase/transfer - Legalisation of Te Awa Avenue Footpath. 10

6. Stormwater Improvements Since 2020 Napier Flood. 11

7. Amendment to the 2024 Schedule of Standing Committees and Council Meetings. 12

8. Capital plan delivery. 13

Minor matters. 13

Order of Business

Karakia

The meeting was opened with the Council karakia.

The meeting took part in the ShakeOut Drill at 9:30am.

Apologies

Councillors Mawson / Browne

That the apology from Councillor Taylor be accepted.

Carried

The Ngā Mānukanuka o te Iwi representative, Tiwana Aranui, did not attend the meeting.

Conflicts of interest

Nil

Public forum

President (Stuart Dawson), Sub-Committee representative (Bruce Taylor), and Club Captain (Stacey Leigh) presented on behalf of the Greendale Tennis Club.

Questions were answered clarifying:

· The clubrooms would be built on top of court four rendering it unusable.

· Fundraising is the next step for the Club.

· The connection opportunity into Symonds Lane was considered.

Attachments

1 Greendale Club House Presentation DOC ID 1805058

Announcements by the Mayor

Nil

Announcements by the Chairperson

Nil

Announcements by the management

Executive Director Community Services (Thunes Cloete) updated the meeting that the Ocean Spa Super Gold membership has the same benefits as the Premium membership from today.

Councillor Boag reminded the meeting that the annual Keep Napier Beautiful Recycling Day is being held at the Freyberg Street end of Anderson Park from 8:30am – 12pm on Saturday 2 November.

Confirmation of minutes

Councillors Greig / Tareha

That the Minutes of the meeting held on 12 September 2024 were taken as a true and accurate record of the meeting.

Carried

Agenda Items

1. Ahuriri Alliance Introduction: Role and Value

Type of Report:	Information
Legal Reference:	N/A
Document ID:	1798309
Reporting Officer/s & Unit:	Kate Ivicheva, Manager Asset Strategy Oliver Postings, Ahuriri Alliance Manager (Acting)

1.1 Purpose of Report

This report provides an overview of the Ahuriri Alliance and its role in enhancing the transportation network in Napier. It will highlight the key benefits and opportunities the Alliance aims to deliver for Napier City Council and the ratepayers.

At the meeting

The Acting Ahuriri Alliance Manager, Oliver Postings, joined the officer to present the report.

Questions were answered clarifying:

A communication strategy is being developed to ensure that Napier City Council (NCC) and the Ahuriri Alliance present as a single delivery model to the community.
The benefit of an alliance is that efficiencies can be realised through collaboration. The Ahuriri Alliance works with the NCC City Services to determine who carries out which pieces of work. Work programmes can be bundled together and aligned to reduce the incidences of re-work, although sometimes multiple visits to sites are required.
The quantum of work undertaken by City Services has not changed. Standards are in place for frequency of service for some areas of work.
Increased communication will be provided on site, to inform the public about work being undertaken.

Committee resolution

Councillors Browne / Mawson

The Sustainable Napier Committee:

a. Receive the report on the Ahuriri Alliance as background information for the alliance-based transportation delivery model.

Carried

Attachments

1 Ahuriri Alliance Sustainable Napier Presentation DOC ID 1805072

2. Lease of Reserve - Taradale Park - Variation to the Greendale Tennis Club Incorporated Lease

Type of Report:	Legal and Operational
Legal Reference:	Reserves Act 1977
Document ID:	1799316
Reporting Officer/s & Unit:	Bryan Faulknor, Manager Property Tania Diack, Team Leader Open Spaces

2.1 Purpose of Report

To seek Council’s approval to grant a variation to the current lease with Greendale Tennis Club to enable the club to construct a new clubhouse within the existing leased area, and also grant a further right of renewal of ten years.

At the meeting

The officers presented the report.

Questions were answered clarifying:

The Greendale Tennis Club have undertaken wider community engagement as part of this proposal.
The Taradale Sports Association is also growing and will take a larger space in the existing clubrooms. The lease for the existing clubrooms is a separate lease.
The variation to this lease is to enable the construction of a clubroom facility for the Greendale Tennis Club. Council charges a peppercorn rent for the land and then adds charges based on use of Council services. These are available in the adjoining Symonds Lane.
Any future interface with Symonds Lane won’t require a variation to the lease. This lease is the ground lease and the variation is authorising the construction of a building. The outline of the building only would be included in the lease to allow for flexibility.

Committee resolution

Councillors Mawson / Crown

The Sustainable Napier Committee:

a. Approve under Section 54 of the Reserves Act 1977, as administering body, a variation to the current lease with Greendale Tennis Club Incorporated on Taradale Park to:

i. Amend the use of the land to incorporate both Tennis Courts and the construction of a Clubhouse.

ii. To add an additional right of renewal for a further ten years from 1 November 2040.

b. Approve, in exercise of the ministerial consent (under delegation from the Minister of Conservation), the granting of the above variations.

c. Note that pursuant to Section 54 of the Reserves Act, the proposed variations are required to be publicly notified and should any objections or submissions be received then the matter will be required to be brought back to Council. Should no submissions or objections be received the above resolution approving the variations stands.

d. Note that in granting the variation regarding the construction of a clubhouse, Council is merely acting in its capacity as a lessor and as owner of the land. Any such approval shall not imply the consent of Council as a regulatory authority and thus the proposed clubhouse is subject to the club obtaining all required regulatory consents.

Carried

3. Licences for EV Chargers on Reserve Land

Type of Report:	Legal and Operational
Legal Reference:	Reserves Act 1977
Document ID:	1799008
Reporting Officer/s & Unit:	Bryan Faulknor, Manager Property Michelle Duncan, Carbon Emissions Advisor

3.1 Purpose of Report

To seek Council’s approval to grant a Licence to Meridian Energy Limited to install and operate Electric Vehicle (EV) Charging Stations at two Council sites. Both are Reserve Land pursuant to the Reserves Act 1977, being the Aquarium Carpark on Marine Parade and the Flanders Avenue Carpark at Onekawa Park.

Councillors Mawson / Chrystal

At the meeting

The officers presented the report.

Questions were answered clarifying:

Meridian Energy would cover all costs involved. The Government has provided funding towards the decarbonisation of transport options to meet its’ emissions targets. Transport was identified last year as the largest source of emissions.
The power source would not be restricted to Meridian customers.
This is a commercial activity. Users would pay for the electricity they use. Some other commercial users of Council Land pay full commercial rent. Any commercial use of reserve land has to comply with the Reserves Act. Legal advice has confirmed that this complies with the Reserves Act subject to Council approval. Other Councils are not charging for the same activity.
Residents have not yet been approached
There are no issues in regards to bylaws that are currently under development.

Councillor Mawson put a Procedural Motion to let the matter lie on the table to allow officers to bring more information back for consideration.

OFFICERS RECOMMENDATION

Officer’s Recommendation

The Sustainable Napier Committee:

a. Approve, as Administering Body, the granting of a Licence pursuant to Section 61 (1) of the Reserves Act 1977 to Meridian Energy Limited to install and operate an EV Charging Station on the National Aquarium of NZ carpark, Marine Parade.

b. Approve, as Administering Body, the granting of a Licence pursuant to Section 54 (1) (d) of the Reserves Act 1977 to Meridian Energy Limited to install and operate an EV Charging Station on the Flanders Avenue Carpark, Onekawa Park.

c. Approve, in exercise of the Ministerial consent (Under delegation from the Minister of Conservation) the granting of the above Licence relating to Onekawa Park.

d. Resolve to approve that the initial term of the Licences for both sites be for (10) ten years with one right of renewal (by agreement) of 5 years.

e. Note that, pursuant to Section 54 of the Reserves Act 1977, the proposed Licence relating to Onekawa Park is required to be publicly notified and should any objections or submissions be received then the matter will be required to be brought back to Council. Should no submissions or objections be received then the above resolution stands.

f. Note that in granting the Licences Council is merely acting in its capacity as a Licensor and owner of the land. Any such approval shall not imply the consent of Council as a regulatory authority, and thus the installations are subject to Meridian obtaining all required regulatory consents.

Item of business to lie on the table

Councillors Mawson / Chrystal

The Sustainable Napier Committee:

Resolve that the item being discussed should be adjourned to the Ordinary Meeting of Council to be held at 2pm on 7 November in the Large Exhibition Hall, War Memorial Centre, Marine Parade, Napier.

Councillors Boag, Grieg and Crown voted against the motion

ACTION: Determine if Napier City council has a policy around Commercial Activity on Reserve Land.

Carried

4. Lease of Reserve - Taradale Park - Taradale Senior Citizens Association Inc.

Type of Report:	Legal and Operational
Legal Reference:	Reserves Act 1977
Document ID:	1799685
Reporting Officer/s & Unit:	Bryan Faulknor, Manager Property Tania Diack, Team Leader Open Spaces

4.1 Purpose of Report

To obtain approval to grant a new ground lease to the Taradale Senior Citizens Association Inc. for land occupied by their current Senior Citizens Hall (Friendship Centre) on Taradale Park.

At the meeting

The officer presented the report.

Questions were answered clarifying:

Under the Reserves Act any improvements revert back to Council at the expiration of the lease.
This lease rollover is consistent with other users of Council land.

Committee resolution

Councillors Chrystal / Simpson

The Sustainable Napier Committee:

a. Approve, as administering body, a new lease under Section 73(3) of the Reserves Act 1977, for Taradale Senior Citizens Association Incorporated for land occupied by their hall and friendship centre on Taradale Park. The initial term to be for 15 years with one right of renewal for a further 15 years.

b. Approve, in exercise of the Ministerial consent (under delegation from the Minister of Conservation), the granting of the above lease.

c. Note that pursuant to Section 73 of the Reserves Act, the proposed lease is required to be publicly notified and should any objections or submissions be received then the matter will be required to be brought back to Council. Should no submissions or objections be received then the above resolution approving the lease stands.

Carried

5. Land purchase/transfer - Legalisation of Te Awa Avenue Footpath

Type of Report:	Legal and Operational
Legal Reference:	Public Works Act 1981
Document ID:	1799958
Reporting Officer/s & Unit:	Bryan Faulknor, Manager Property Jamie Goodsir, Acting Director Programme Delivery

5.1 Purpose of Report

To seek Council approval to the purchase of a small parcel of land from the Crown currently forming part of the Te Awa Ave footpath and road. The subject land is adjacent to the Te Awa Primary School.

At the meeting

The officer presented the report. There were no questions from the Committee.

Committee resolution

Councillors Mawson / Greig

The Sustainable Napier Committee:

a. Consent to the transfer of the Land, as described in the Schedule hereto, from the Crown to Napier City Council for another public work under Section 50 of the Public Works Act 1981.

b. Consent to the declaration of the Land, as described in the Schedule hereto being declared Road under section 114(2)(h) of the Public Works Act 1981.

c. Agree that the compensation for the acquired land be $10,000 Plus GST (if any).

d. Approve delegated authority to the Chief Executive to sign the agreements, declarations and documentation required to complete the transaction.

SCHEDULE

Hawkes Bay Land Registry

Area (ha)

Description

Title

.0202

Lot 3 DP 6926

Part of the land held in RT 1176972

Carried

The meeting adjourned at 10.48am and reconvened at 11.03am

6. Stormwater Improvements Since 2020 Napier Flood

Type of Report:	Information
Legal Reference:	N/A
Document ID:	1798958
Reporting Officer/s & Unit:	Pious Jolly Xavier, Drainage Planning Lead

6.1 Purpose of Report

To provide a summary of works completed and works in progress since 2020 floods to improve the Stormwater System in Napier City and reduce flooding.

At the meeting

Manager Water Strategy (Philip Kelsen) joined the officer to present the report.

Questions were answered clarifying:

The project to install the control gate is underway.
This information is not currently available on the website, though this is public information.
Trailer based generators are available for immediate use in case of a power outage.
Work has been undertaken to upgrade the stormwater removal system. The projects are large and a quality outcome is being delivered.
The Masterplan is being updated to prioritise work. These projects require a large investigation and design component to be successful.
Tetra traps stop material from blocking pipes. There is an observation requirement. Work has been done with Hawkes Bay Regional Council to ensure the safe passage of fish including fish screens at pump stations.

Officer’s Recommendation

The Sustainable Napier Committee:

a. Receive the report titled “Stormwater Improvements since 2020 Napier Flood” dated 24 October 2024.

ACTION: Add a link to the presentation to the website for the public.

Attachments

1 Sustainable Napier Stormwater Presentation DOC ID 1805108

7. Amendment to the 2024 Schedule of Standing Committees and Council Meetings

Type of Report:	Procedural
Legal Reference:	N/A
Document ID:	1800243
Reporting Officer/s & Unit:	Anna Eady, Team Leader Governance

7.1 Purpose of Report

The purpose of this report is to consider an amendment to the schedule of Standing Committees and Council meetings for 2024, which was adopted on 12 October 2023.

It is proposed that the meeting schedule be amended as outlined in the recommendation of this report. An additional Council meeting is requested to enable a variation to the proposed District Plan to be notified. A Hearings Committee meeting is requested to appoint a commissioner for a Resource Consent Hearing.

At the meeting

The officer presented the report and there were no questions from the Committee.

Committee resolution

Mayor Wise / Councillor Mawson

The Sustainable Napier Committee:

a. Adopt the following amendment to the schedule of Standing Committees and Council meetings for 2024:

Hearings Committee (Resource Consent)

New Date

24 October 2024 – 8.15am

Council

New Date

7 November 2024 – 2.00pm

Carried

8. Capital plan delivery

Type of Report:	Information
Legal Reference:	N/A
Document ID:	1800046
Reporting Officer/s & Unit:	Russell Bond, Executive Director Infrastructure Services

8.1 Purpose of Report

To provide Council with a programme update on the FY24/25 Capital Programme Delivery.

At the meeting

The officer presented the report.

Questions were answered clarifying:

Vertical displacement (raised intersections) are utilised to balance the needs of all road users and reduce overall risks. Ongoing dialogue takes place between Fire and Emergency New Zealand and neighbours to the affected area.
The Closure of Brewster Street to Onslow Road Walkway paper brought to the Public Excluded section of the Sustainable Napier Committee meeting on 12 September 2024 can now be made public. The meeting with the affected residents has now taken place. This was originally withheld from the public as one of the options involved the purchase of land.
Council’s work programme has been prioritised to ensure that projects can be delivered.

Committee resolution

Councillors Browne / Mawson

The Sustainable Napier Committee:

a. Receive the report titled “Capital Plan Delivery”.

Carried

Attachments

1 Transportation Capex Programme DOC ID 1805152

Minor matters

Mayor Wise raised the matter of the Ocean Spa pricing changes. A workshop for elected members to be held on 11 November 2024 will develop this matter further. It was confirmed by management that that affected Ocean Spa members will be advised directly. The information will also be available on the website and at the front desk of Ocean Spa.

The meeting closed at 11:42am

Approved and adopted as a true and accurate record of the meeting.

Chairperson ......................................................................................................................

Date of approval ...............................................................................................................

Committee Members	Chair: Councillor Price Members: Mayor Wise, Deputy Mayor Brosnan, Councillors Boag, Browne, Chrystal, Crown, Greig, Mawson (Deputy Chair), McGrath, Simpson, Tareha and Taylor Ngā Mānukanuka o te Iwi representatives – Tiwana Aranui and (Vacancy)
Officers Responsible	Executive Director Infrastructure Services
Administration	Governance Team
	Next Sustainable Napier Committee Meeting Thursday 10 April 2025

Chairperson	Councillor Price
Deputy Chairperson	Councillor Mawson
Membership	Mayor and Councillors (13) Ngā Mānukanuka o te Iwi (Māori Committee) (2)
Quorum	8
Meeting frequency	At least 6 weekly (or as required)
Officer Responsible	Executive Director Infrastructure Services

General subject of each matter to be considered.	Reason for passing this resolution in relation to each matter.	Ground(s) under section 48(1) to the passing of this resolution.	Plain English reason for passing this resolution in relation to each matter
1. Awatoto Wastewater Outfall Procurement Strategy Report	7(2)(h) Enable the local authority to carry out, without prejudice or disadvantage, commercial activities 7(2)(i) Enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	48(1)(a) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under section 6 or 7 (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.	The discussion around the methodology and costings in the strategy may make commercially sensitive information publicly available, which may prejudice the procurement process.
2. Land Purchase	7(2)(f)(ii) Maintain the effective conduct of public affairs through the protection of such members, officers, employees and persons from improper pressure or harassment 7(2)(i) Enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	48(1)(a) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under section 6 or 7 (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.	Council may need to go through compulsory acquisition of property under PWA. This contains sensitive information.
3. Mission Hills Water Supply Rising Main and Pump Station	7(2)(i) Enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	48(1)(a) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under section 6 or 7 (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.	To enable Council to continue negotiations
Public Excluded Text
Council has considered the public interest in the information above and balanced those interests with the reason(s) for withholding this information. This ensures Council has met the requirements for withholding information under section 7(2) of the Local Government and Official Information and Meetings Act 1987.

Meeting Date:	Thursday 6 March 2025
Time:	1.00pm
Venue:	Large Exhibition Hall War Memorial Centre Marine Parade Napier
	Livestreamed via Council’s Facebook page