Agenda of Napier People and Places Committee

Napier People and Places Committee - 10 April 2025 - Open Agenda

2022-2025 TERMS OF REFERENCE - NAPIER PEOPLE AND PLACES COMMITTEE

Chairperson	Councillor McGrath
Deputy Chairperson	Councillor Boag
Membership	Mayor and Councillors (13) Ngā Mānukanuka o te Iwi representatives (2)
Quorum	8
Meeting frequency	At least 6 weekly (or as required)
Officer Responsible	Executive Director Community Services

Purpose

To provide governance oversight for all community strategies, housing and community facilities, visitor experiences, matters relating to diversity and accessibility, and sport and recreation. The Committee adopts a wide focus by considering policy implications that impact on the health, safety and well-being of the community.

Delegated Powers to Act

To exercise and perform Council’s functions, powers and duties within its area of responsibility, excluding those matters reserved to Council by law or by resolution of Council, specifically including the following:

1. Community development, feedback and well-being in terms of Council's agreed City Vision principles

2. Community resilience and sustainability

3. Community Social and Cultural needs

4. Grants and community funding initiatives

5. Community projects and facilities

6. Community housing and associated wellbeing

7. Positive aging and youth accessibility

8. Events, tourism and visitor experiences

9. Sport and recreation

10. To consider reports from the Arts Advisory Panel, Community Services Grants Subcommittee, Creative Communities New Zealand, and any other arts, culture and heritage related organisations where Council is represented.

11. To adopt or amend policies or strategies related to the Committee's area of responsibility, provided the new or amended policy does not conflict with an existing policy or strategy.

12. To monitor performance (including budget and performance targets in the Long Term Plan) for the Committee’s areas of responsibility and authority.

13. To resolve any other matters which fall outside the area of responsibility of all Standing Committees, but where the Mayor in consultation with the Chief Executive considers it desirable that the matter is considered by a Standing Committee in the first instance.

Power to Recommend

The Committee may recommend to Council and/or any standing committee as it deems appropriate.

The Committee may make a recommendation to the Annual Plan or Long Term Plan relevant to the Committee's responsibilities. This includes recommendations on fees and charges for activities within the Committee's responsibility and which are not otherwise delegated to officers.

The Committee must make a recommendation to Council or the Chief Executive if the decision considered appropriate is not consistent with, or is contrary to, any policy (including the Annual Plan or Long Term Plan) established by the Council.

Napier People and Places Committee - 10 April 2025 - Open Agenda Item 1

Agenda Items

1. Arts Advisory Panel Recommendations

Type of Report:	Procedural
Legal Reference:	N/A
Document ID:	1842065
Reporting Officer/s & Unit:	Elizabeth Caldwell, Manager Arts, Culture and Heritage

1.1 Purpose of Report

To provide the Napier People and Places Committee with a background report to accompany the minutes of the Arts Advisory Panel meeting held Thursday 13 March 2025.

Officer’s Recommendation:

That the Committee:

a. Receive the report for the Arts Advisory Panel Meeting dated 10 April 2025

b. Endorse the Arts Advisory Panel meeting minutes dated 13 March 2025 with the following amendments to the recommendations associated with the Project Proposals:

i. Receive the two project proposals, these being theTaradale Resident’s Association request to paint the Taradale Park Toilet block

ii. Rotary Club of Ahuriri’s request to paint the Battery Road Tram Stop

a. Approve officers approaching the Taradale Resident’s Association to further develop the Proposal

b. Approve in principle the developed Taradale Resident’s Association Proposal to enable painting to commence

c. Retrospectively approve the painting of the Tram Stop by Rotary Club of Ahuriri.

1.2 Background Summary

The Arts Advisory Panel is an ad hoc committee established to provide specialist advice to the Napier People and Places Committee about Public Art Project Proposals. It includes two Elected members and five appointed members who represent practitioners, mana whenua, and community groups. It convenes when it has project proposals to discuss and met on Thursday 13 March 2025 to consider two proposals. In addition, it reviewed the revised project proposal form. Provision for the budget for this work is part of the community funding allocations approved as part of the annual planning process. It is in the amount of between $50,000 - $60,000 per annum. Until recently this funding has been under-utilised, but this has now been addressed with the introduction of a clearer process and the identification of the relevant roles and their responsibilities.

1.2.1 Additional context about the two projects discussed by the panel

Both proposals came to this committee via an atypical process, presenting challenges for assessment and decision-making.

The Taradale Resident’s Association applied to Creative Communities last year for support to paint the Taradale Park toilet block. At the time they applied, they did not identify an artist and had not been made aware of the process of submitting a proposal to the Arts Advisory Panel. The application received support from Creative Communities contingent on confirmation of an artist and support from the Arts Advisory Panel.

Representatives of the Rotary Club of Ahuriri contacted Council and the process for making a submission to the Arts Advisory Panel was discussed at a meeting with all relevant parties and included in a written summary of the steps entailed following the meeting. The agreed procedure was not followed and the applicant’s believed they had received approval to proceed. The Tram Stop has been painted without the necessary recommendation of the panel, and retrospective approval is being sought.

NB: Both proposals came to the panel with funding in place and no funding is being requested.

Following the Arts Advisory Panel meeting on 13 March 2025, contact was made with the Taradale Resident’s Association and the Rotary Club of Ahuriri to provide an update. The Taradale Residents Association are open to further developing their design but seek urgency to begin the work due to the funding being received and the seasonal painting window. The Rotary Club of Ahuriri do not require further funding, and the recommendations have been updated to reflect that advice. Communication will be maintained.

The Arts Advisory Panel will reconvene in May, following this meeting and subsequent communication with the two community groups.

1.3 Issues

N/A

1.4 Significance and Engagement

N/A

1.5 Implications

Financial

N/A

Social & Policy

N/A

Risk

N/A

1.6 Options

The options available to Council are as follows:

That the Committee:

a. Receive the report for the Arts Advisory Panel Meeting dated 10 April 2025

b. Endorse the Arts Advisory Panel meeting minutes dated 13 March 2025 with the following amendments to the recommendations associated with the Project Proposals:

1. Receive the two project proposals, these being theTaradale Resident’s Association request to paint the Taradale Park Toilet block

2. Rotary Club of Ahuriri’s request to paint the Battery Road Tram Stop

ii. Approve officers approaching the Taradale Resident’s Association to further develop the Proposal

iii. Approve in principle the developed Taradale Resident’s Association Proposal to enable painting to commence

iv. Retrospectively approve the painting of the Tram Stop by Rotary Club of Ahuriri.

The Napier People and Places Committee does not:

a. Receive the report for the Arts Advisory Panel Meeting dated 10 April 2025

b. Endorse the Arts Advisory Panel meeting minutes dated 13 March 2025 with the following amendments to the recommendations associated with the Project Proposals:

i. Receive the two project proposals, these being theTaradale Resident’s Association request to paint the Taradale Park Toilet block

ii. Rotary Club of Ahuriri’s request to paint the Battery Road Tram Stop

b. Approve officers approaching the Taradale Resident’s Association to further develop the Proposal

c. Approve in principle the developed Taradale Resident’s Association Proposal to enable painting to commence

d. Approve officers approaching the Rotary Club of Ahuriri to further develop the proposal

1.7 Development of Preferred Option

The preferred option allows the two community groups to develop and execute the murals. It also means that the community group that received creative communities funding can meet its reporting responsibilities.

1.8 Attachments

1 2025-03-13 Arts Advisory Panel minutes DOC ID 1838849

Napier People and Places Committee - 10 April 2025 - Open Agenda

Napier People and Places Committee

Open Minutes

Meeting Date:	Wednesday 26 February 2025
Time:	1:50pm – 3:00pm
Venue	Large Exhibition Hall War Memorial Centre Marine Parade Napier
	Livestreamed via Council’s Facebook page

Present	Chair: Councillor McGrath Members: Acting Mayor Brosnan, Councillors Boag (Deputy Chair), Browne, Chrystal, Crown, Greig, Mawson, Price, Simpson, Tareha and Taylor Ngā Mānukanuka o te Iwi representative – Evelyn Ratima
In Attendance	Deputy Chief Executive / Acting Executive Director City Services (Jessica Ellerm) Chief Financial Officer / Acting Executive Director Corporate Services (Caroline Thomson) Executive Director Community Services (Thunes Cloete) Executive Director Infrastructure Services (Russell Bond) Manager Communications and Marketing (Julia Stevens) [online] Team Leader Governance (Anna Eady) Senior Advisor Policy (Rebecca Peterson) Manager, Arts, Culture and Heritage (Elizabeth Caldwell) Team Leader Community Strategies (Margot Wilson)
Also in attendance	SIL Research (Dr Virgil Troy) Holt Planetarium Trust (Lynne Trafford) Principal, Napier Boys High School (Simon Coe)
Administration	Governance Advisors (Carolyn Hunt and Jemma McDade)

Napier People and Places Committee – Open Minutes

Table of Contents

Order of Business Page No.

Karakia. 3

Apologies. 3

Conflicts of interest 3

Public forum.. 3

Announcements by the Mayor 3

Announcements by the Chairperson. 3

Announcements by the management 3

Confirmation of minutes. 4

Agenda Items

1. Joint Alcohol Strategy Review Report 2024. 4

2. Toi-Tū: Regional framework to guide support for the creative sector of Te Matau a Māui Hawke's Bay. 5

3. Napier Social Monitor Report 2024. 6

Minor matters. 7

Order of Business

Karakia

Apologies

Councillors Mawson / Tareha

That the apology from Mayor Wise be accepted.

Carried

Conflicts of interest

Nil

Public forum

Holt Planetarium Update

Lynne Trafford from the Holt Planetarium Trust presented an update regarding the plans to move the Planetarium to a new location. Lynne was joined by Simon Coe, Principal, Napier Boys High School (NBHS).

Lynne outlined the history of the Planetarium and the Trust, explaining how it came to be housed at NBHS. The Planetarium needs to be moved from the NBHS site. Napier City Council (NCC) owns the Zeiss machine within the Planetarium. The Trust is working with NCC to find a solution for the machine. Suggestions were:

1. Uplift and rehouse the Zeiss machine in another NCC facility with a high ceiling.

2. Close the Planetarium and retain the Zeiss machine as an artefact.

3. Gift the Zeiss machine to another city or institution.

Questions were answered clarifying:

· This is an optical projector, unique within New Zealand. It is set up to provide a complete dark sky experience of the southern hemisphere.

· A large room with a high ceiling would be needed to house the Planetarium, ideally for permanent location.

· A new trust deed needs to be drawn up to remove NBHS.

· Only three such machines exist in the world

· The trust has a working relationship with the Astronomical society in Hawkes Bay.

Announcements by the Mayor

Nil

Announcements by the Chairperson

Councillor McGrath congratulated Jackson Ball from Hawke’s Bay Basketball who recently represented New Zealand at home and overseas. He congratulated the team at McLean Park for the Hurricanes game on Saturday. Maia Davis, was also recognised, as having been chosen to represent New Zealand as part of the Black Ferns.

Announcements by the management

Nil

Confirmation of minutes

Councillors Greig / Mawson

That the Minutes of the meeting held on 29 August 2024 were taken as a true and accurate record of the meeting.

Carried

Agenda Items

1. Joint Alcohol Strategy Review Report 2024

Type of Report:	Operational
Legal Reference:	Enter Legal Reference
Document ID:	1830089
Reporting Officer/s & Unit:	Rebecca Peterson, Senior Advisor Policy
Authors:	Rebecca Peterson, Senior Advisor Policy (NCC) Joanne Cox, Strategic, Policy and Evaluation Advisor (HDC) Emma Morgan, Community Strategies Manager (HDC)

1.1 Purpose of Report

The purpose of the report is to update the People and Places Committee on the findings from a review of the 2017-2022 Hastings District Council and Napier City Council Joint Alcohol Strategy (JAS). Noting that in December 2024 the JAS Advisory Group agreed to Council Officers proceeding with Option 2: to pause the implementation of the revised JAS whilst Council Officers explore alternative strategic approaches as per the Project Scope.

At the meeting

Team Leader Community Strategies (Margot Wilson) joined the officer to present the report and the PowerPoint Presentation.

The difference between the Joint Alcohol Strategy (JAS) and the Local Alcohol Policy (LAP) was outlined, noting that the most recent estimated annual costs of alcohol related harm amount to $9.1 billion.

The concerns raised during Stakeholder interviews held over November and December 2024 are outlined in the report. NCC is one of a few Councils that have a JAS. This has resulted in targeted campaigns aimed at reducing alcohol harm. The benefits of having Stakeholder networks are being realised as, if Health are unable to lead alcohol harm reduction, Councils may need to fill the void. The next step is to consider the overlap of the JAS and the LAP and how the work can be joined up.

Questions were answered clarifying:

The JAS and the LAP share at least three high level objectives.
The Strategy sits above the Policy. The Strategy provides the vision and the direction. The Policy is the regulatory tool, it has a specific set of limitations.
Pausing the JAS will allow emphasis to be placed on collaborating with other agencies to make submissions on the LAP.

Committee resolution

Councillors Crown / Taylor

The Napier People and Places Committee:

a. Receive the Draft Final Joint Alcohol Strategy 2017-2022 Review Report (the Review Report - DOC ID 1831947)

b. Note the JAS Advisory Group agreed to Officers to proceed with Option 2: Pause the implementation of the revised JAS whilst Council Officers explore alternative strategic approaches as per the Project Scope.

Carried

Attachments

1 26 Feb 2025 JAS People Places Presentation DOC ID 1834969

2. Toi-Tū: Regional framework to guide support for the creative sector of Te Matau a Māui Hawke's Bay

Type of Report:	Operational
Legal Reference:	N/A
Document ID:	1824923
Reporting Officer/s & Unit:	Elizabeth Caldwell, Manager Arts, Culture and Heritage

2.1 Purpose of Report

This report provides commentary associated with the accompanying publication, Toi-Tū, a document developed by the arts community as a guiding framework to support prioritising decisions and actions in the arts, culture and heritage sector. It asks the Napier People and Places Committee to endorse it for reference when developing arts related initiatives and when updating the Napier City Council’s Arts Policy.

At the meeting

The officer presented the report emphasising that Toi-Tū is a guiding framework that gives NCC the benefit of community and sector led consultation. It provides a set of priorities that can sit within NCC priorities.

Questions were answered clarifying:

Toi-Tū is not a prescriptive document, it provides a lens that can be applied as a useful reference guide to align NCC and sector goals.
The tools to aid the funding application process are helpful for the sector.

Committee resolution

Councillors Greig / Chrystal

The Napier People and Places Committee:

a. Receive this report and the Toi-Tū publication. DOC ID 1831068

b. Endorse Toi-Tū as a sector reference document when developing initiatives and strategies for the arts, culture, and heritage sector.

Carried

3. Napier Social Monitor Report 2024

Type of Report:	Information
Legal Reference:	N/A
Document ID:	1829693
Reporting Officer/s & Unit:	Margot Wilson, Team Leader Community Strategies

3.1 Purpose of Report

To provide an overview of findings from the 2024 Napier Social Monitor report.

At the meeting

Dr Virgil Troy (SIL Research) joined the officer to present the report and the PowerPoint Presentation.

Questions were answered clarifying:

Anecdotal comparisons can be presented on a ‘ward by ward’ basis.
Ethnicity data can continue to be collected.
Environmental engagement activities related to climate change were related to waste. Responses related to alternative methods of transport were not specifically collected.

Committee resolution

Councillors Boag / Mawson

The Napier People and Places Committee:

a. Receive The Social Monitor Report 2024 – DOC ID 1831075

b. Note that information collected in the Napier Social Monitor report is informing Council and partner work programmes.

Carried

Attachments

1 2024 Napier City Council Social Monitor Survey DOC ID 1835026

Minor matters

Holt Planetarium:

The meeting discussed the need to relocate the NCC owned Zeiss machine currently located at the NBHS site. The machine was identified as having important historical and cultural status as it provides educational opportunities to view celestial navigation tools.

ACTION: Officers to work with the Holt Planetarium Trust to identify feasible options for the relocation and management of the Planetarium and refer the matter to the Napier People and Places Committee to be held on 21 August 2025.

The meeting closed with a karakia at 3:00pm

Approved and adopted as a true and accurate record of the meeting.

Chairperson ......................................................................................................................

Date of approval ...............................................................................................................

Meeting Date:	Thursday 10 April 2025
Time:	Following Prosperous Napier meeting
Venue:	Large Exhibition Hall, War Memorial Centre Marine Parade Napier
	Livestreamed via Council’s Facebook page

Committee Members	Chair: Councillor McGrath Members: Mayor Wise, Deputy Mayor Brosnan, Councillors Boag, Browne, Chrystal, Crown, Greig, Mawson, Price, Simpson, Tareha and Taylor Ngā Mānukanuka o te Iwi representatives – Evelyn Ratima and Kirk Leonard
Officer Responsible	Executive Director Community Services
Administration	Governance Team
	Next Napier People and Places Committee Meeting Thursday 15 May 2025