Agenda of Sustainable Napier Committee - Thursday, 10 April 2025

Sustainable Napier Committee - 10 April 2025 - Open Agenda Item 1

Agenda Items

1. SH2 Hawkes Bay Expressway NZTA Project - Land Aquisitions and Temporary Lease

Type of Report:	Legal and Operational
Legal Reference:	Public Works Act 1981, Reserves Act 1977
Document ID:	1842000
Reporting Officer/s & Unit:	Bryan Faulknor, Manager Property

1.1 Purpose of Report

To seek Council’s approval:

a) To the acquisition by NZTA from NCC of various parcels of Drainage land along SH2 HB Expressway in the Tamatea, Onekawa and Greenmeadows areas.

b) To the lease, on a temporary basis, to NZTA of Council reserve land at 274 and 295 Guppy Road, Taradale.

Officer’s Recommendation

The Sustainable Napier Committee:

a. Approve the acquisition (pursuant to the Public Works Act 1981) by New Zealand Transport Agency Waka Kotahi from Napier City Council of various parcels of drainage land along SH2 HB Expressway.

b. Note that NZTA require the land so that the design and implementation of the new 4-lane expressway can be undertaken without encroachment. Further noting that although owned by NCC, the area’s required are vegetated and currently maintained by NZTA, and maintenance will remain the responsibility of NZTA with no impact on the function of the current drains.

c. Approve the granting of a temporary lease of Reserve lands at 274 and 295 Guppy Road to NZTA with a final expiry date of 31 December 2028. The use being for access and the storage of materials relating to the above project.

d. Note that NZTA is responsible for all required consents, environmental requirements, designation changes, legal and other property matters relating to the acquisition and lease.

e. Delegate authority to Council’s Chief Executive to sign all required agreements and documentation.

1.2 Background Summary

New Zealand Transport Agency Waka Kotahi (NZTA) is working to significantly improve the Hawke’s Bay Expressway from Watchman Road roundabout to Pakipaki by adding two additional lanes. The project is part of the Government’s Roads of National Significance (RoNS) programme confirmed in the 2024 Government Policy Statement on Land Transport.

NZTA’s information states that SH2 Hawke’s Bay Expressway is a 27km existing two-lane route. It is the region’s lifeline route, connecting people to the regional hospital and airport. It forms part of the national freight corridor, connecting Napier Port to the wider Central North Island. The expressway carries 29,000 vehicles a day. Due to the region’s growing population and economy, the expressway is reaching capacity in the central section at peak times.

1.3 Issues

a) Land Acquisition by NZTA

The project requires NZTA to acquire from Council various parcels of Drainage land along SH2 Hawkes Bay Expressway in the Tamatea, Onekawa and Greenmedows areas.

Attachment 1. shows those parcels of land shaded in green.

NZTA require the land so that the design and implementation of the new 4-lane expressway (permanent and temporary assets, construction activities) can be undertaken without encroachment.

Although owned by NCC, the area’s required are vegetated and currently maintained by NZTA, and maintenance will remain the responsibility of NZTA.

The land to be acquired by NZTA is between the Expressway and the inside edge of the existing drains and this will have no impact on the maintenance requirements from either NCC or HBRC as the function of the drains remains unaffected.

The land will require a change in Designation with regards the District Plan. It will be NZTA responsibility to attend to this.

b) Temporary Lease of Council Reserve land at 274 and 295 Guppy Road by NZTA

NZTA requires the use of Council land for access and storage.

The subject land is Reserve land.

Attachment 2 shows the required land.

The proposed lease is for an initial term of 2 years with 2 rights of renewal with a final expiry date of 31 December 2028.

The +-4,400m² on the 274 Guppy Road site (area B) will only be used as haul road for access only and not for the storing of any HAZSUB on site.

The +-13,600m² on the 295 Guppy Road site (area A) will only be used to store concrete bridge components and other materials and not for the storing of any HAZSUB on site.

The occupation will remove one existing rugby field from use during the period.

The lease requires the reinstatement of the land at the end of the lease to its original condition at commencement.

The lease areas have been approved by Council’s Three Water Team and Open Spaces Team.

1.4 Significance and Engagement

The matter would not trigger Council’s Significance and Engagement requirements.

1.5 Implications

Financial

NZTA will attend to and meet all costs relating to consents, legal, title, and District Plan requirements.

Council will receive compensation of $182,000 for the land taken. This is as per a valuer’s report based on Public Works Acquisition methodology.

The funds will be credited to Council’s Property Purchase Reserve Fund.

Council will receive rent of $9,000 + GST PA (CPI adjusted annually) for the Guppy Road land. This is based on an assessment of rental payable for temporary occupation under the Public Works Act 1981.

Social & Policy

N/A

Risk

N/A

1.6 Options

The options available to Council are as follows:

a. To approve the acquisition and lease of land by NZTA by agreement.

b. To decline the acquisition and lease by agreement and thereby risk the matter being dealt with by compulsory acquisition pursuant to the Public Works Act 1981.

1.7 Development of Preferred Option

The preferred option is a)

The expressway upgrade is an important regional project and will benefit the residents of Napier.

The acquisition of land along with the lease of land by agreement is essential for the project to be completed on time.

1.8 Attachments

1 NZTA Land Aquisition Areas outlined in green (Doc Id 1843252)

2 Land to be Leased (Doc Id 1843253)

Sustainable Napier Committee - 10 April 2025 - Open Agenda Item 2

2. Three Waters Capital Delivery Programme Update

Type of Report:	Information
Legal Reference:	N/A
Document ID:	1839577
Reporting Officer/s & Unit:	Vonnie Archibald, 3 Waters Programme Manager Hansika Iranthi, Programme Planner

2.1 Purpose of Report

To provide Council with a programme update on the FY24/25 3 Waters Capital Programme Delivery.

Officer’s Recommendation

The Sustainable Napier Committee:

a) Receive the report titled “Three Waters Capital Delivery Programme Update” dated 10 April 2025.

2.2 Background Summary

This report offers a comprehensive overview of the 2024/25 3 Waters Capital Programme, outlining key projects, objectives, and financial allocations. The primary goal of the overview is to ensure transparency and accountability in the management and use of public funds allocated to Napier City Council, Infrastructure Water Strategy Team.

2.3 Programme Overview

The programme has a total capital budget of $23.9 million for Year 1 (2024/25). The budget is allocated across all three waters disciplines as follows.

Activity	2024/25 LTP Budget
Water supply	$ 7,205,673
Storm water	$7,241,179
Wastewater	$9,531,596
Total	$23,978,448

2.4 Programme Delivery Update

The 3 Waters Capital Delivery Programme is a large-scale initiative aimed at addressing significant network demand, defend the environment, and safeguards the community with adequate water quality that meets standards. This programme of work is being managed over a 3-year rolling period.

Following the annual plan update in December 2024, the number of projects for the next three years remains at 89. For the first year of the Long-Term Plan (2024/25), 69 projects have been identified, with 28 classified as business-as-usual projects and 23 as carryover projects from the previous year.

According to the latest financial updates issued in February 2025, the 3 Waters programme is on track, with a total year-to-date spend of $14,342,693, which represents 60% of the total allocated budget of approximately $24m for the year 2024/25.

	Wastewater	Drinking Water	Storm Water
Dec-24	$972,333	$455,163	$354,451
Jan-25	$1,412,106	$454,112	$371,437
Feb-25	$866,015	$192,086	$444,451

Monthly Spend Values

As per the financial updates, for the current year, 52% of the year-to-date spend was spent on wastewater projects, followed by 22% for water supply and 25% for stormwater projects.

The 3 Waters Capital Programme Dashboard provides further details on the status of total spend vs Forecast values within the programme.

Regarding the current status of the 3Waters projects, the majority (73%) of the works are in the active stage. A significant number of projects are in the scoping and design phase, while the 3 Waters programme continues to progress toward its targeted goals.

Several projects have been identified as ongoing, emphasizing that a substantial portion of the budget is allocated for renewals and replacements to ensure the water systems remain operational and well maintained.

1.2 Work in Progress

The Programme Horizon segment on the 3 Waters dashboard outlines current and upcoming work, focusing on key work encompassing priority projects, this segment shows the status of said work.

Projects going to Tender this reporting round.

No projects have been released to the market during this reporting period. The 3 Waters team is working closely with the procurement team to identify and prepare procurement activities and plans. Currently, 10 procurement activities are ongoing, and 9 procurement tasks are scheduled to take place within the current year.

Contracts to be awarded.

· Latham Street WW Flume Removal Construction tender

· Pump Station Flow Metering Tender & Flow meter procurement

Projects initiated at this reporting round.

NCC New Water Take Consent

3 Waters Asset team is in the process of preparing the procurement plan for the Global Water Permit Resource Consent Renewal project, as the current Resource Consent Water Permit AUTH-116128-04 from Hawke’s Bay Regional Council is set to expire on 31 May 2027. This permit is a mandatory requirement for extracting water from the Heretaunga Aquifer to supply Napier City’s public water network.

The early engagement for this work will ensure a seamless application process while meeting with timely procurement and engagement of qualified consultants.

Water quality monitoring Stations

Environmental Solutions team currently working on Design and installation of live, water quality monitoring stations for the Thames and Tyne Waterways to allow for real-time data and faster response to spills and incidents in the catchment.

Reticulation Water Quality Monitoring

The 3 Waters team has identified high-priority locations for the installation of water quality meters and is set to begin the installation process. Before commencing the physical works, the Asset and Drinking Water Quality teams are collaborating closely to develop a plan aimed at reducing sampling numbers as installations progress, with online monitoring providing the required data. This plan will be communicated to the sampling contractor and Taumata Arowai (the regulator) and will include splitting Napier into two zones. This approach will allow for more concise reporting and a better understanding for the council of where network issues originate.

Leak Detection

An operational budget has been allocated in the Long-Term Plan (LTP) to support leak detection works. The NCC 3 Waters team is actively collaborating with Hastings District Council to implement a system and procure a service that will examine water leaks within the network. Ongoing discussions between NCC and Hastings District Council are focused on drafting a procurement plan for this work.

Projects going for Construction at this reporting round.

Water Air Valves Survey & Renewals project construction work starting on April 2025

2.5 Issues

Internal Resource

The planning for internal resources remains limited, this restricts the delivery of projects and programmes. The 3 Waters Strategy Team continues to rely heavily on external support partners (3 Water Professional Panel and other external consultants) many of which are being engaged through existing arrangements, incorporating NCCs two professional service panels.

2.6 Significance and Engagement

The issue for discussion is important in terms of Council’s Significance and Engagement Policy and consultation to be considered.

2.7 Implications

Financial

The financial performance of the programme is stated the February 25 Dashboard.

Social & Policy

N/A

Risk

Significant project risks are reported to Council separately via the Audit and Risk Committee.

2.8 Options

This report is for information purpose only.

2.9 Development of Preferred Option

This report is for information purpose only.

2.10 Attachments

1 3 Waters Capital Programme Dashboard (Doc Id 1843254)

Sustainable Napier Committee - 10 April 2025 - Open Agenda Item 3

3. Napier Discharge Wharf Renewal Project Update

Type of Report:	Information
Legal Reference:	N/A
Document ID:	1841714
Reporting Officer/s & Unit:	Syed Khurram Iqbal, Senior Project Manager

3.1 Purpose of Report

The purpose of this report is to update the Sustainable Napier Committee on the progress of the Napier Discharge Wharf Renewal Project. It outlines the status, identifies key issues, and details the steps to ensure continued project development.

Officer’s Recommendation

The Sustainable Napier Committee:

a. Receive the report titled “Napier Discharge Wharf Renewal Project” dated 10 April 2025, as a project progress update.

3.2 Background Summary

The Discharge Wharf is located on Custom Quay along the Southern edge of the Iron Pot Harbour. The Wharf is approximately 90m long by 9m wide and comprises a reinforced concrete deck supported by timber piles. The Napier Discharge Wharf, constructed in the early 1970s, was designed with a 50-year lifespan. However, significant deterioration was noted after the collapse of one of the wharf’s timber piles in March 2024, which led to the immediate closure of the structure. A subsequent structural assessment in June 2024 revealed severe deterioration, confirming that a complete rebuild is necessary.

This project addresses critical safety, operational, and environmental concerns as the wharf has surpassed its design life. It is currently in the planning and procurement phase, focusing on obtaining necessary approvals and maintaining engagement with key stakeholders.

Key stakeholders include:

· Napier City Council (NCC):

The asset owner and lead authority are responsible for project governance, funding, and delivery.

· Hawke’s Bay Regional Council (HBRC):

Provides regulatory oversight, ensuring environmental compliance with the Resource Management Act (RMA) and the Regional Coastal Environment Plan (RCEP).

· Iwi and Community Groups:

Key consultation partners involved in cultural and environmental considerations, ensuring the project aligns with local values and ecological protections.

· Project Team:

Led by NCC’s Senior Project Manager, supported by engineering, procurement, and environmental specialists to oversee design, construction, and risk management.

3.3 Issues

The Napier Discharge Wharf Renewal Project faces several key issues that need to be addressed for successful delivery:

1. Structural Integrity and Safety Risks:

A primary concern is the structural integrity of the wharf. Over 50% of the timber piles are in poor condition, with one pile having collapsed. This poses a significant safety risk, making the wharf unsafe for use. Consequently, the wharf has been closed to public access to prevent accidents and further structural damage, highlighting the urgency of addressing these issues promptly.

2. Operational Disruption:

The wharf's closure has caused operational disruption, particularly for commercial and recreational marine activities that previously relied on it. Vessels have been relocated to Meeanee Kee Pier, which, while functional, may temporarily disrupt marine users. This relocation underscores the importance of expediting the renewal process to restore normal operations and mitigate long-term disruptions.

3. Regulatory Compliance:

Given the wharf's proximity to sensitive marine environments, including Kororā (Little Blue Penguin) nesting areas, ensuring compliance with Hawke's Bay Regional Council (HBRC) environmental protection regulations is paramount. The project had aligned with the Resource Management Act (RMA) and the Regional Coastal Environment Plan (RCEP) to avoid environmental harm and ensure long-term sustainability through a penguin management plan and cultural assessment.

4. Budget and Procurement Risks:

The project has an approved funding allocation of $8.1M, with $1.5M marked for FY2025 and $6.6M for FY2026. While this budget is substantial, there are inherent risks associated with procurement delays, the phased approach to demolition, and the design-build model. These factors could impact both the timeline and the project's overall costs. To manage these risks, a careful approach to procurement will be adopted, with ongoing efforts to refine cost and schedule certainty during the design phases. Effective budget management will be critical to prevent cost overruns and ensure the project is completed within the allocated resources.

5. Stakeholder Engagement:

Stakeholder engagement is another key aspect of the project. Continuous consultation with iwi, business associations, and marine user groups is vital to address community concerns, particularly regarding environmental impacts and operational disruptions. The first round of stakeholder consultations was completed in December 2024. Further engagements are ongoing with Mana Ahuriri and Ngāti Pārau Hapū, focusing on environmental protection, given their interest in the Ahuriri Estuary area. Additionally, engagement with user groups and the Ahuriri Business Association will take place after the demolition scope and schedule are finalised. This ongoing engagement ensures that the community remains informed and involved throughout the project's lifecycle, including design and build.

3.4 Significance and Engagement

The project is highly significant due to its impact on Napier’s marine infrastructure and economic activities. Consultation with HBRC, iwi, business associations, and user groups is ongoing. The communications team manages public updates. All the required signage for public safety has been placed at Wharf Fence.

3.5 Implications

Financial

Renewal of this asset was programmed in the 2024-27 Long Term Plan for years 3 and 4. Identifying the failed components resulted in the project's funding being brought forward and increased in line with updated estimates. The project is 100% funded by the Hawkes Bay Endowment Land Sales fund, with no direct impact on rates. Council approved the change in budget phasing and size on 12 December 2024.

A design-build procurement model has been adopted to effectively manage cost risks and minimise cost overruns. Additionally, the project design phases will focus on refining cost and schedule certainty, ensuring that financial and timeline uncertainties are minimised as the project progresses.

Social & Policy

The project aligns with the Napier Inner Harbour Development Plan (2022), ensuring consistency with broader development goals for the area. Additionally, stakeholder feedback plays a crucial role in shaping design decisions, allowing the project to address community needs and ensure that the outcome reflects the interests of residents and users.

Risk

· Critical Structural Risks:

There is a significant risk of further pile failures, which could lead to additional deck collapses. To mitigate these risks, the wharf has been fully closed until the necessary renewals are completed, ensuring safety.

· Environmental Risks:

Strategies are in place to mitigate potential environmental impacts, mainly marine habitats. Ongoing engagement with the Hawke's Bay Regional Council (HBRC) and iwi continues to address ecological concerns, including managing penguin populations, dust control, and cultural assessments.

· Project Timeline Risks:

Delays in finalising the work breakdown structure could result in cost variations and procurement delays, especially during the demolition, design, and build phases. To manage these risks, proactive material procurement is being implemented to mitigate potential supply chain delays.

3.6 Options

Several options were evaluated, including complete replacement and facility enhancement, partial repair, demolition only and limited replacement. Complete replacement of wharf functionality was determined to provide the optimal long-term outcomes of resilience, operational functionality, flexibility of future use and life cycle costs.

Minor adjustments to the facility's scale and the provision of recreational, ecological, and cultural elements remain possible within the design phases.

3.7 Next Steps

· Obtain necessary approvals for the procurement plans of demolition and design-build contracts.

· Complete demolition of the wharf within 2025.

· Begin construction once the detailed design is completed in early 2026, with the targeted completion date set for late 2026.

Stakeholder Engagement:

· An engagement session is planned with Mana Ahuriri and Ngāti Pārau Hapū to discuss environmental protection, particularly concerning the Ahuriri Estuary area.

· Additional engagement sessions are scheduled with user groups and the Ahuriri Business Association.

· Public communication is planned at each project milestone phase to inform the community of developments.

Project Monitoring:

· Regular risk mitigation updates and financial tracking will be provided at key milestones throughout the project.

· Quarterly progress reports will be submitted to the Council to inform all stakeholders of the project's status and any necessary adjustments.

3.8 Attachments

1 Wharf Closure and Signage Picture 1 (Doc Id 1843302)

2 Wharf Closure and Signage Picture 2 (Doc Id 1843271)

3 Wharf Closure and Signage Picture 3 (Doc Id 1843303)

Sustainable Napier Committee - 10 April 2025 - Open Agenda Item 4

4. Non-waters capital programme update

Type of Report:	Information
Legal Reference:	N/A
Document ID:	1842946
Reporting Officer/s & Unit:	Kate Ivicheva, Manager Asset Strategy Josh LLoyd, Programme Management Project Manager

4.1 Purpose of Report

The purpose of this report is to provide the Sustainable Napier Committee with an update on the 2024/25 Capital Programme for the Open Spaces, Transport and Buildings/Facilities portfolios.

Officer’s Recommendation

The Sustainable Napier Committee:

a. Receive the report titled “Non-Waters Capital Programme Update” dated 10 April 2025, as background information

4.2 Background Summary and Programme Overview

Napier City Council have a large and ambitious capital works programme (the Programme), adopted through the 2024 3-Year Plan (the Plan). While the Plan is a 3-year document, it contains descriptions, lists and budgets for at least 10 years ' worth of capital work which NCC will undertake to meet its levels of service, asset stewardship and legislative commitments.

This report compares project and programme physical and financial progress against plans, using the most up-to-date information available, including recently amended capital budgets. The activities and their capital budgets that this report focuses on are illustrated in the chart below.

This report focuses on the non-water capital programme, which is primarily made up of planned capital works on road assets, parks and open spaces, as well as buildings and community facilities. This report excludes a small number of major capital projects that are reported separately through other channels. The excluded projects include:

· Accommodation tower

· Te aka / Napier Library upgrade

· Parklands development

Financial Performance

Across Council, capital expenditure for the 2024/25 financial year tracks slightly behind revised budgets ($45M actual VS $48M budget YTD). At the time of the last report to this Committee, expenditure was slightly ahead of revised budgets ($32M actual VS $30M budget YTD).

When we exclude the three waters projects, spending on all other capital projects is further behind. As of the reporting date, $30.9 million has been spent compared to a revised budget of $36.7 million, where we see a difference of $5.8 million. Across the programme, project and budget owners remain confident of meeting their project objectives. In some cases, project dates have been pushed out to align with high and low demand periods for facilities being worked on and in other cases project savings have been found against original budget estimates – both factors contributing to the current spend levels being lower than year to date budget.

Breaking this further down by activity shows that all areas are currently tracking slightly behind budget for the year to date. The accompanying chart provides a visual summary of this progress across key activity areas.

The projects with the largest year-to-date capital expenditure are shown in the table below.

Project / Programme	Activity	YTD Expenditure
Napier Aquatic Centre Renewals	Community and Visitor Experiences	3,300,739
Road Resealing	Transport	2,359,736
Memorial Square Community Rooms	Community and Visitor Experiences	1,191,181
Fryer Road / Puketitiri Road Intersection Improvement	Transport	1,681,836
Bridges & Structures Renewals	Transport	1,043,836
Marine Parade renewals	Community and Visitor Experiences	1,011,464
Anderson Park Playground Upgrades	Community and Visitor Experiences	872,546
Kennedy Park Renewals	Community and Visitor Experiences	782,896

Physical Progress and Key Projects

Council is improving how both large and small projects are managed. By focusing on capturing and reporting key information, we’re gaining better insights into project delivery and overall deliverability. These insights can be combined to provide a clearer picture at the programme level. The Council’s Programme Business Improvement group leads a range of improvement initiatives across the organisation and works closely with the Enterprise Project Management Office (EPMO). This emphasis on capturing essential project information has also helped provide visibility into the non-water capital programme, as illustrated in the chart below.

The chart shows the total value of projects and the lifecycle phase each project is currently in. For example, if a project with a total budget of $1 million is in the design phase, the full $1 million is reflected under the design column.

Pleasingly we can see a majority of work sitting in Design or Execute (construction) phases. This bodes well for the continued delivery of the programme in 2024/25 and into 2025/26 as projects now in Design will reach Execution phases, physical work will begin, and significant spending will occur. Note the data shown as ‘blank’ in the chart, this is where information at a project level was not available at the time of reporting. The number of projects with ‘blank’ phases is significantly down from the previous report. This reflects the ongoing maturing of the organisation with regard to project/programme management and reporting. It is expected that in the future, there will be very few (or no) projects that do not have this basic information captured against them for future reporting.

Key projects, their status and some brief project commentary are shown in the table below. These projects have been determined as ‘key projects’ by activity managers due to their high risk high risk and/or high public or organisational interest.

Project Title	Activity Group	Project Phase	Status	2024/25 Budget	2025/26 Budget	Commentary
Latham St / Wellesley Rd / Sale St	Transportation	Design	On Track	$250,000	-	Finalising design elements – construction commencing late April
Redclyffe Bridge	Transportation	Design	On Track	$500,000	$17,011,500	NCC contributing to regional project
Emerson Street Upgrades	Transportation	Design	On Track	$200,000	$5,979,800	Stage 1 has been rescoped to include 'enabling works' associated with the Transport Hub. Construction using the 25/26 budget will be value-engineered to fall within allocated funding.
Drainage	Community and Visitor Experiences	Execute	On Track	$200,000	$206,200	Completed works at Macrae Field – Taradale, Maraenui and Marewa fields, next priorities with a closed tender planned in May
Marine Parade renewals	Community and Visitor Experiences	Close	Complete	$961,590	-	Veronica Sun Bay and Tom Parker: The project was completed on time and is currently in the close-out phase, with final budget outcomes yet to be confirmed.
Destination Playground - Stage 2	Community and Visitor Experiences	Design	On Track	$618,779	-	Recently opened the new Rotary Musical Garden. Skate Park upgrade to be designed
Building Renewals - Municipal Theatre	Community and Visitor Experiences	Execute	On Track	$910,000	$1,031,000	Underway. Due to finish in early April. The project is in the close-out phase, with final budget outcomes yet to be confirmed.
Storage for MTG - property purchase	Community and Visitor Experiences	Execute	On Track	$2,700,000	$125,680	Underway - being built now - on track, due for completion this FY
Napier Aquatic Centre Renewals - Operational	Community and Visitor Experiences	Execute	On Track	$4,211,009	-	Remedial works in progress. Contract with Apollo. Construction is scheduled to be completed in April 2025.

Photos above showing completed works at Tom Parker Fountain and works in progress at Municipal Theatre.

Acknowledging that not only large, high-risk or high-interest projects have touch-points with the community, the table below shows the projects where teams are purposefully working closely with stakeholder groups to ensure optimal project outcomes.

Activity	Project / Programme	Engagement Underway
Transport	Latham, Wellesley, Sale intersection improvements	Engagement complete, final aspects of design being worked through, construction starting in April
Transport	Marewa Shops roading upgrades	Works are planned to commence in week of 28^th April. Teams have worked with residents and business owners, as well as contractors, to determine lowest impact approach during construction.
Open Spaces	Dolbell Reserve - new toilet	Working with 'Xyst' to develop an engagement strategy – scope of works (playground, etc) to be worked through
Buildings & Facilities	Veronica Sun Bay	Completed works and closed out targeted engagement/relationship with Heritage NZ – public storyboards were popular, and the approach will be used in future on other projects
Buildings & Facilities	Onekawa Pool Upgrades	Continuing to work with pool users (and special interest groups) and manage access around operational work – the comms team are providing support.

Reporting Improvements

Although reporting is still mostly done manually, it is becoming more consistent and accessible across much of the programme. The number of projects with up-to-date phase information at the time of this report reflects this improvement.

Work is progressing to improve Council’s core project/programme management system (Camms-Sycle), and this will result in the ‘next step’ in terms of advancing project management maturity and reporting capability for Council.

4.3 Issues

Information management remains a key issue for effective and improved project/programme management. The works described above, led by the EPMO, are expected to resolve many of these challenges in time, but for now, teams are working in ways and in systems that create risk and/or reduce efficiency.

4.4 Significance and Engagement

The issues for discussion are not significant in terms of Council’s Significance and Engagement Policy, and no consultation is required.

4.5 Implications

Financial

Delivery of the capital programme is a key mitigator of risk to Council, including financial risk from asset failure and the inability to effectively and/or efficiently deliver services. This update highlights progress being made to deliver the capital programme, as well as work underway to improve future delivery. Efficient delivery of the programme represents an efficient use of Council funds.

Social & Policy

N/A

Risk

Significant project risks are reported to Council separately via the Audit and Risk Committee.

While the general programme risk with the organisation change proposal creates an opportunity and a platform to further improve delivery, it is likely to have a slowing effect on current delivery as teams spend time realigning, reprioritising and focusing on any new objectives/direction. Controls must be put in place to ensure momentum is maintained through the change process.

4.6 Options

This report is for information purposes only.

4.7 Development of Preferred Option

This report is for information purposes only.

4.8 Attachments

Nil

Sustainable Napier Committee - 10 April 2025 - Open Agenda

Sustainable Napier Committee

Open Minutes

Meeting Date:	Thursday 6 March 2025
Time:	1.00pm – 2.09pm (Open) 3.05pm – 3.30pm (Public Excluded)
Venue	Large Exhibition Hall War Memorial Centre Marine Parade Napier
	Livestreamed via Council’s Facebook page

Present

Chair: Councillor Price

Members: Acting Mayor Brosnan, Councillors Boag, Browne, Chrystal, Crown, Greig, McGrath, Simpson and Taylor

In Attendance

Chief Executive (Louise Miller)

Executive Director Infrastructure Services (Russell Bond)

Chief Financial Officer / Acting Executive Director Corporate Services (Caroline Thomson)

Executive Director City Strategy (Rachael Bailey)

Excutive Director Community Services (Thunes Cloete)

Manager Communications and Marketing (Julia Stevens) [via zoom]

Manager Property (Bryan Faulknor)

Team Leader Open Spaces (Tania Diack)

Senior Projects Manager (Stephen Moratti)

Water Strategy Planning Manager (Syed Andrabi)

Programme Planner (Hansika Iranthi)

Manager Water Reforms Transition (Andrew Lebioda)

General Manager, National Aquarium (Rachel Haydon)

General Curator, National Aquarium (Joe Woolcott)

Administration

Governance Advisors (Carolyn Hunt and Jemma McDade)

Sustainable Napier Committee – Open Minutes

Table of Contents

Order of Business Page No.

Karakia. 4

Apologies. 4

Conflicts of interest 4

Public forum.. 4

Announcements by the Acting Mayor 4

Announcements by the Chairperson. 4

Announcements by the management 4

Confirmation of minutes. 4

Agenda Items

1. Lease of Reserve Variation - Napier City Rovers Association Football Club Inc. - Park Island. 5

2. Non-waters capital programme update. 5

3. Three Waters Capital Programme Delivery. 6

4. IAF - Maraenui to Te Awa Stormwater Improvements Skink Habitat Funding Approval 7

Minor matters. 7

Resolution to Exclude the Public. 8

Order of Business

Karakia

The meeting opened with the Council karakia.

Apologies

Councillors Browne / Taylor

That the apologies for absence from Mayor Wise, Councillors Mawson and Tareha be accepted.

Carried

Ngā Mānukanuka o te Iwi representative – Tiwana Aranui was not present at the meeting.

Conflicts of interest

Nil

Public forum

Nil

Announcements by the Acting Mayor

Nil

Announcements by the Chairperson

Nil

Announcements by the management

Nil

Confirmation of minutes

Councillors Greig / Crown

That the Minutes of the Sustainable Napier Committee meeting held on 24 October 2024 were taken as a true and accurate record of the meeting.

Carried

Agenda Items

1. Lease of Reserve Variation - Napier City Rovers Association Football Club Inc. - Park Island

Type of Report:	Operational
Legal Reference:	Reserves Act 1977
Document ID:	1832615
Reporting Officer/s & Unit:	Bryan Faulknor, Manager Property Tania Diack, Team Leader Open Spaces

1.1 Purpose of Report

To seek Council approval to a variation to the current ground lease with Napier City Rovers for land at Park Island Reserve. The variation is to adjust the land area to accommodate an extension to their clubrooms along with changed ground access requirements.

At the meeting

The Manager Property, Mr Faulknor provided a brief summary of the report noting that management had no concerns.

In response to questions the following was clarified:

· The proposed extension does not impact any of the playing or public areas.

· The lease for the Napier City Rovers will be adjusted for the larger footprint under the variation. The building and grandstand are owned by Napier City Rovers and are their responsibility.

· The Bluewater Stadium hedged area is controlled by Napier City Council and the Napier City Rovers book that on an annual basis through the Sportsgrounds Booking System.

· The plan shows there is an existing point south of the building, which had originally been earmarked as outdoor space. However, it was identified that access through the park for emergency and maintenance crews would be required if it was agreed to utilise this area. Discussions are being held to achieve this.

Committee resolution

Councillors Simpson / Taylor

The Sustainable Napier Committee:

a) Approve, under Section 54 (1) (b) of the Reserves Act 1977, a variation to the current lease with Napier City Rovers Association Football Club Incorporated by adjusting the land area subject to the lease to accommodate a proposed building extension and changed ground access requirements.

b) Note that the extension is for new changing rooms, new bathrooms, and storage areas, with final concept design required to be approved by Council’s Team Leader Open Spaces.

c) Note that in granting a variation Council is merely acting in its capacity as a lessor and as owner of the land. Any such approval shall not imply the consent of Council as a regulatory authority and thus the proposed extension is subject to the Club obtaining all required regulatory consents.

Carried

2. Non-waters capital programme update

Type of Report:	Information
Legal Reference:	N/A
Document ID:	1832487
Reporting Officer/s & Unit:	Josh LLoyd, Programme Management Project Manager Kate Ivicheva, Manager Asset Strategy

2.1 Purpose of Report

The purpose of this report is to provide the Sustainable Napier Committee with an update on the 2024/25 Capital Programme for the Open Spaces, Transport and Buildings/Facilities portfolios.

At the meeting

The Programme Management Project Manager, Mr Lloyd provided an update on the non-water capital programme. It is intended this this would be an ongoing report covering the rest of the programme with the exception of two very large projects such as Te Aka (Civic Building and Library Upgrade) and the Parklands land development.

In response to questions the following was clarified:

· The Marewa Shops project was put on hold, however the Transportation Team are now looking to reinvigorate that project.

· This reporting assists internally with future capacity needs and to forecast for the designers, project managers as well as the construction market. There is a lot of future work coming and this will help best prepare for it and identify where the challenges will be.

Feedback for future reporting:

· Include visibility on projects when completed if under/over budget.

· Capital projects being managed within scope and then rescope.

· Risk noted – That the Sycle project management system does not talk to the financial system and this is one of the significant areas needing improvement.

· Link the report to Council’s priorities

Committee resolution

Councillors Crown / Simpson

The Sustainable Napier Committee:

a) Receive the report titled “Non-Waters Capital Programme Update” dated 6 March 2025, as background information.

ACTION: Officers to email elected members and clarify the following issues:

§ Update on the positioning of the new Dolbel Reserve toilet block and playground facilities.

§ Detail and information on the timing for completion of the Building Renewals - Hawke’s Bay Municipal Theatre.

Carried

3. Three Waters Capital Programme Delivery

Type of Report:	Information
Legal Reference:	N/A
Document ID:	1833063
Reporting Officer/s & Unit:	Hansika Iranthi, Programme Planner Vonnie Archibald, 3 Wasters Programme Manager

3.1 Purpose of Report

To provide Council with a programme update on the FY24/25 3 Waters Capital Programme Delivery.

At the meeting

The Water Strategy Planning Manager, Mr Andrabi presented the report and provided a brief summary of the 3Waters Dashboard.

In response to questions the following was clarified:

· During the last couple of years Council have mainly been in the design stages for a lot of key projects and are now actually seeing projects being constructed and delivered.

· It is unlikely that the projects that are on hold were linked to the 2020 flooding event.

· Water pressure is monitored and 3Waters have not noticed any significant change in water pressure, which is pretty stable. People moving houses may notice a change in their water pressure. Water pressure is driven by the reservoir and flows by gravity and therefore Council tries to keep the reservoirs full.

· When a concern is raised by the public in relation to water pressure the team will test the pressure at the house and in the street to determine where the change in pressure may be eg: private plumbing or a network issue.

· If residents are experiencing pressure fluctuations they should contact the Council’s Customer Services Team to request the Water Team investigate and try and assess where the problem is.

· Mataruahou Reservoir design is progressing, with the concept design due for completion by April.

Committee resolution

Councillors Simpson / Chrystal

The Sustainable Napier Committee:

a) Receive the report titled “Three Waters Capital Plan Delivery” dated 6 March 2025.

ACTION: Officers to email elected members:

· Confirmation that there are no 2020 flooding event projects put on hold or not started yet.

· Confirm the Mataruahou Reservoir Governance structure, that includes elected members.

· Update report on the Mataruahou Reservoir to be presented to the Sustainable Napier Committee meeting on 10 April 2025.

Carried

4. IAF - Maraenui to Te Awa Stormwater Improvements Skink Habitat Funding Approval

Type of Report:	Operational
Legal Reference:	Enter Legal Reference
Document ID:	1832847
Reporting Officer/s & Unit:	Andrew Lebioda, Manager Water Reforms Transition

4.1 Purpose of Report

The purpose of this report is to seek Council approval to direct $100,000.00 from the budget for the IAF – Maraenui to Te Awa Stormwater Project (the Project) to the construction of a predator exclusion skink sanctuary for the Northern Spotted Skink, Oligosoma kōkōwai (Skinks) located on the Marine Parade foreshore.

At the meeting

The Manager Water Reforms Transition, Mr Lebioda took the report as read. He advised that the purpose of this funding and the enclosure from the stormwater project perspective is to mitigate risk to the Resource Consent and Notice of Requirement in anticipation that a lizard management plan will be a requirement of the Resource Consent.

The General Manager, National Aquarium, Ms Haydon displayed a PowerPoint presentation (Doc Id 1837560) providing some history and further information on the skinks.

In response to questions the following was clarified:

· It was anticipated that funding of the $100,000 could be reallocated without any additional budget required. The Engineers estimate has come in under budget from the original optioneering.

· It was not intended to come back to Council with the final plan. The original sanctuary was 100m² and has been reduced to 75m² to prevent having to go through a Resource Consent process.

· Operational costs of the sanctuary would be minimal and it is anticipated that the ownership of the project would be looked after by a community group, who have already expressed an interest. There would be a point of contact with the Animal Team at the Aquarium to ensure certain tasks were being undertaken in addition to any monitoring of population growth, predator growth etc.

· The structure comprises PVC walls that have to be in the ground to a certain depth and the skinks would be on normal substrate. The structure has been designed not to be a permanent structure and can be moved to another location, if required.

· The 2021 methodology indicated 10-100 Northern Spotted Skinks in a 30 kilometre radius between Whirinaki and Clifton. More baseline monitoring is to be undertaken to get some more accurate statistics of the number of skinks.

· This is part of the Resource Consent process for a water stormwater alleviation project to enable community housing. It is coincidental that the proposed outfall location is where a habitat has already been created for these species through the works of community groups and Department of Conservation.

· It has brought to light a deficiency in GIS layering that this habitat zone was not located there or not available to asset planners at the time, to look at alternate designs to avoid the habitat. This has highlighted a need to create biodiversity habitat layers in GIS to prevent situations that can be pre-planned for.

· Funding of $12.4m has been committed by Kainga Ora through the Infrastructure Acceleration Fund Agreement.

Committee resolution

Deputy Mayor Brosnan / Councillor Taylor

The Sustainable Napier Committee:

a) Approve to commit $100,000.00 from the Project budget to fund the skink habitat.

b) Note that Council’s current committed budget for the Project is ~$22,500,000.

ACTION Officers will have discussions with the Roading Team and NZTA in relation to the skinks habitat and what happened during the construction of the Awatoto roundabout.

Councillor McGrath voted AGAINST this Motion

Carried

Attachments

1 Presentation on skinks (Doc Id 1837560)

Minor matters

There were no minor matters to discuss.

Resolution to EXCLUDE the Public

Councillors Taylor / Crown

That the public be excluded from the following parts of the proceedings of this meeting, namely:

1. Awatoto Wastewater Outfall Procurement Strategy Report

2. Land Purchase

3. Mission Hills Water Supply Rising Main and Pump Station

Carried

The general subject of each matter to be considered while the public was excluded, the reasons for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution were as follows:

General subject of each matter to be considered.

Reason for passing this resolution in relation to each matter.

Ground(s) under section 48(1) to the passing of this resolution.

Plain English reason for passing this resolution in relation to each matter.

1. Awatoto Wastewater Outfall Procurement Strategy Report

7(2)(h) Enable the local authority to carry out, without prejudice or disadvantage, commercial activities

7(2)(i) Enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

48(1)(a) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this Act, under section 6 or 7 (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.

The discussion around the methodology and costings in the strategy may make commercially sensitive information publicly available, which may prejudice the procurement process.

2. Land Purchase	7(2)(f)(ii) Maintain the effective conduct of public affairs through the protection of such members, officers, employees and persons from improper pressure or harassment 7(2)(i) Enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	48(1)(a) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under section 6 or 7 (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.	Council may need to go through compulsory acquisition of property under PWA. This contains sensitive information.
3. Mission Hills Water Supply Rising Main and Pump Station	7(2)(i) Enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	48(1)(a) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under section 6 or 7 (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.	To enable Council to continue negotiations
Public Excluded Text
Council has considered the public interest in the information above and balanced those interests with the reason(s) for withholding this information. This ensures Council has met the requirements for withholding information under section 7(2) of the Local Government and Official Information and Meetings Act 1987.

The meeting adjourned at 2.09pm and reconvened in Public Excluded at 3.05pm

The meeting closed with a karakia at 3.30pm

Approved and adopted as a true and accurate record of the meeting.

Chairperson ......................................................................................................................

Date of approval ...............................................................................................................

Committee Members	Chair: Councillor Price Members: Mayor Wise, Deputy Mayor Brosnan, Councillors Boag, Browne, Chrystal, Crown, Greig, Mawson (Deputy Chair), McGrath, Simpson, Tareha and Taylor Ngā Mānukanuka o te Iwi representatives – Tiwana Aranui and Darren Tareha
Officers Responsible	Executive Director Infrastructure Services
Administration	Governance Team
	Next Sustainable Napier Committee Meeting Thursday 15 May 2025

Chairperson	Councillor Price
Deputy Chairperson	Councillor Mawson
Membership	Mayor and Councillors (13) Ngā Mānukanuka o te Iwi (Māori Committee) (2)
Quorum	8
Meeting frequency	At least 6 weekly (or as required)
Officer Responsible	Executive Director Infrastructure Services

General subject of each matter to be considered.	Reason for passing this resolution in relation to each matter.	Ground(s) under section 48(1) to the passing of this resolution.	Plain English reason for passing this resolution in relation to each matter
1. Te Awa Pumpstation, rising main and coastal outfall - proposed procurement approach	7(2)(b)(ii) Protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information 7(2)(h) Enable the local authority to carry out, without prejudice or disadvantage, commercial activities	48(1)(a) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under section 6 or 7 (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.	Contains Commercial information around land acquisition requirements.
2. Mataruahou Reservoir Procurement Strategy	7(2)(h) Enable the local authority to carry out, without prejudice or disadvantage, commercial activities 7(2)(i) Enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	48(1)(a) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under section 6 or 7 (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.	This report contains commerically sensitive informaiton that could be used for commerical advantage if it was in the public domain.
3. Land Purchase - Awatoto	7(2)(i) Enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	48(1)(a) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under section 6 or 7 (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.	To enable the Council to purchase land without commercial disadvantage.
Public Excluded Text
Council has considered the public interest in the information above and balanced those interests with the reason(s) for withholding this information. This ensures Council has met the requirements for withholding information under section 7(2) of the Local Government and Official Information and Meetings Act 1987.

Meeting Date:	Thursday 10 April 2025
Time:	1.00pm
Venue:	Large Exhibition Hall War Memorial Centre Marine Parade Napier
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