Prosperous Napier Committee

Open Minutes

Meeting Date:	Thursday 15 May 2025
Time:	9.30am – 9.52am (Open) 9.52am – 10.53am (Public Excluded)
Venue	Chapman Room Level 1 Chapman Pavilion McLean Park Latham Street Napier
	Livestreamed via Council’s Facebook page

Present	Chair:         Councillor Crown Members:  Mayor Wise, Councillors Boag, Browne, Chrystal, Greig, Mawson, McGrath, Price, Simpson and Tareha Ngā Mānukanuka o te Iwi representative – Kirk Leonard
In Attendance	Chief Executive (Louise Miller) Financial Controller (Talia Foster) Manager Strategy and Transformation (Stephanie Murphy)
Administration	Governance Advisors (Carolyn Hunt and Jemma McDade)

Prosperous Napier Committee – 15 May 2025 – Open Minutes

Prosperous Napier Committee – Open Minutes

Table of Contents

Order of Business                                                                                             Page No.

Karakia. 4

Apologies. 4

Conflicts of interest 4

Public forum.. 4

Announcements by the Mayor 4

Announcements by the Chairperson. 4

Announcements by the management 4

Confirmation of minutes. 4

Agenda Items

1. Hawke's Bay Museusm Trust Draft Statement of Intent and Financial Reporting. 5

2. 2024/25 Financial Forecast 5

3. Treasury Activity and Funding Update. 6

4. Submissions Schedule Update - 26 February 2025 to 28 April 2025. 6

Minor matters. 7

Resolution to Exclude the Public. 8

Prosperous Napier Committee - 15 May 2025 - Open Minutes

Order of Business

Karakia

The meeting opened with the Council karakia.

Apologies

Councillors Mawson / Chrystal

That the apologies from Deputy Mayor Brosnan, Councillor Taylor and Ngā Mānukanuka o te Iwi representative Evelyn Ratima.

Carried

Conflicts of interest

Nil

Public forum

Nil

Announcements by the Mayor

Nil

Announcements by the Chairperson

Teen Tragedy – The Chair acknowledged the tragic event of a suspected homicide in the city of 15 year old Napier Boys’ High School student Kaea Karauria on 11 May 2025.  This was a real shock to the community and she expressed much aroha and condolences to the whanau, friends and everyone feeling this loss in the community.

Announcements by the management

It was noted that members of the Executive Leadership Team would not be present as they were involved in staff meetings in relation to the redesign of the organisation.

Confirmation of minutes

Councillors Crown / Price

That the Minutes of the Prosperous Napier Committee meeting held on 10 April 2025 were taken as a true and accurate record of the meeting.

Carried

Prosperous Napier Committee - 15 May 2025 - Open Minutes

Agenda Items

1.    Hawke's Bay Museusm Trust Draft Statement of Intent and Financial Reporting

Type of Report:	Operational
Legal Reference:	Local Government Act 2002
Document ID:	1841333
Reporting Officer/s & Unit:	Caroline Thomson, Chief Financial Officer / Acting Executive Director Corporate Services Dileepa Sugathadasa, Management Accountant Elizabeth Caldwell, Manager Arts, Culture and Heritage

1.1   Purpose of Report

To receive the Hawke’s Bay Museums Trust Financial Report for the nine months ended 31 March 2025 and draft Statement of Intent 2026-2028.

At the meeting The Chief Executive, Ms Miller spoke to the report which was to receive the 2026-2028 Statement of Intent.  Ms Miller noted that Napier City would continue to participate in the Joint Working Group  which is considering the future structure of the Hawke’s Bay Museum Trust. Ms Miller highlighted that $61,000 is included in the budget and relates to costs for maintenance, cleaning, energy and security while the collection transitions to the new facility.

Committee resolution

Councillors Chrystal / Mawson The Prosperous Napier Committee: a.     Receive the Hawke’s Bay Museums Trust Financial Report (Doc Id 1848631)  for the nine months ended 31 March 2025. b.     Receive the Hawke’s Bay Museums Trust draft Statement of Intent 2026-2028 (Doc Id 1848630) and provide any feedback to the Trust prior to the Statement of Intent being brought back to Council for adoption. Carried

2.    2024/25 Financial Forecast

Type of Report:	Operational
Legal Reference:	N/A
Document ID:	1842907
Reporting Officer/s & Unit:	Talia Foster, Financial Controller

2.1   Purpose of Report

To present to the committee the financial forecast to 30 June 2025 for approval.

At the meeting The Financial Controller, Ms Foster presented the financial forecast for the 2024/25 year which was completed in February/March 2025.  In response to questions the following was clarified: · The $95m is not 95% of the full Annual Plan and includes some overspends which does not necessarily mean projects have gone over budget, rather budgets have been brought forward from future years as some projects are further ahead than expected. · The forecast shows a net deficit of $10.5m compared to the budget of $10m and the Annual Plan budget of $14.8m deficit. · During the 3 year plan budget it was decided that Ocean Spa, Kennedy Park and the Napier Conference and Events facilities would work to break even or profitability points.   Budgets had been completed on their previous actuals and the analysis undertaken was adding profitability targets, effectively adding extra revenue they were hoping to achieve which in this first year has not been achieved.  Further work is still being undertaken on working towards profitability or breaking even in the next few years.

Committee resolution

Councillors Crown / Greig The Prosperous Napier Committee: a) Approve the financial forecast to 30 June 2025. ACTION: i)         Officers to provide information on the Parklands  Development and Cyclone Gabrielle voluntary property buy out figures. ii)    Officers to provide figures in relation to the commercial facilities (Ocean Spa, Kennedy Park and Napier Conference Centre) budgets, and how far off budget they are. Carried

3.    Treasury Activity and Funding Update

Type of Report:	Information
Legal Reference:	N/A
Document ID:	1848016
Reporting Officer/s & Unit:	Garry Hrustinsky, Corporate Finance Manager

3.1   Purpose of Report

The purpose of this report is to update the Prosperous Napier Committee on Council’s treasury activity.

At the meeting The Chief Executive, Ms Miller provided an update on Council’s treasury activity Council’s debt will begin increasing when construction of the Civic Precinct and Library Project (Te Aka) commences.  Officers are beginning to prepare for the credit rating process which will provide options for competitive borrowing rates.
Committee resolution	Councillors Crown / Chrystal The Prosperous Napier Committee: a.     Receive the report titled Treasury Activity and Funding Update dated 15 May 2025. Carried

4.    Submissions Schedule Update - 26 February 2025 to 28 April 2025

Type of Report:	Information
Legal Reference:	N/A
Document ID:	1844108
Reporting Officer/s & Unit:	Jemma McDade, Governance Advisor

4.1   Purpose of Report

The purpose of this report is to provide an update on the opportunities for Napier City Council (NCC) to submit towards the development of legislation and policy, the agencies being monitored for consultation opportunities, and those opportunities on which NCC did or did not make a submission. This report covers the time period between 26 February 2025 and 28 April 2025.

At the meeting The Governance Advisor, Mrs McDade took the report as read and advised that since writing the report the following submissions were in process. Hawke’s Bay Regional Council – Public Consultation on the Regional Public Transportation Plan (Part of Annual Plan) – Draft submission circulated on 29 April 2025, feedback received and submission made by the Infrastructure Team on 1 May 2025. Te Puna Kokiri (Ministry of Māori Development) – Public Consultation Te Ture Whenua Māori Act 1993 – Te Waka Rangapū and City Strategy have analysed this piece of legislation and determined that the primary purpose was for Māori land owners, beneficiaries and those involved in Māori land as opposed to Councils and therefore no submission was required. Mrs McDade advised that no responses were received from organisations in response to submissions.  It was noted that when making submissions it was not usual to get any direct feedback other than an acknowledgement.

Committee resolution

Mayor Wise / Councillor Browne The Prosperous Napier Committee: a.     Receive the report titled Submissions Schedule Update 26 February 2025 to 28 April 2025 dated 15 May 2025. b.     Note the submissions made by Napier City Council during the period 26 February 2025 to 28 April 2025 detailed in the attachment DOC ID 1848110. Carried

Minor matters

There were no minor matters to discuss.

Prosperous Napier Committee - 15 May 2025 - Open Minutes

Resolution to EXCLUDE the Public

Councillors Tareha / Mawson

That the public be excluded from the following parts of the proceedings of this meeting, namely:

1. Reappointment of Chairperson and Trustee of HBMT

2. Bad Debt Write-offs for 2025/26

3. Ahuriri Investment Management Director Remuneration 

Carried

The general subject of each matter to be considered while the public was excluded, the reasons for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution were as follows:

General subject of each matter to be considered.	Reason for passing this resolution in relation to each matter.	Ground(s) under section 48(1) to the passing of this resolution.	Plain English reason for passing this resolution in relation to each matter.
1.  Reappointment of Chairperson and Trustee of HBMT	7(2)(a) Protect the privacy of natural persons, including that of a deceased person	48(1)(a) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under section 6 or 7  (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.	Protect the privacy of the appointee
2.  Bad Debt Write-offs for 2025/26	6(d) Likely to endanger the safety of a person	48(1)(a) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under section 6 or 7  (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.	Individuals names
Ahuriri Investment Management Director Remuneration	Section 7(2)(h) Enable the local authority to carry out, without prejudice or disadvantage, commercial activities.	48(1)(a) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under section 6 or 7  (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.	Report relates to to the remmuneration of the Directrors for the Council Invesmtnet CCTO (AIM)
Public Excluded Text
Council has considered the public interest in the information above and balanced those interests with the reason(s) for withholding this information. This ensures Council has met the requirements for withholding information under section 7(2) of the Local Government and Official Information and Meetings Act 1987.

The meeting adjourned at 9.52am and reconvened

in Public Excluded at 9.57am

The meeting closed with a karakia at 10.53am

Approved and adopted as a true and accurate record of the meeting.

Chairperson ......................................................................................................................

Date of approval ...............................................................................................................