Agenda of Ordinary Meeting of Council

Ordinary Meeting of Council - 05 June 2025 - Open Agenda Item 1

Agenda Items

1. Draft Waste Management and Minimisation Bylaw 2025 - Submissions Report

Type of Report:	Information
Legal Reference:	N/A
Document ID:	1855565
Reporting Officer/s & Unit:	Stefni Wilson, Waste Minimisation Lead

1.1 Purpose of Report

This report is to inform the Napier City Council on submissions received on the draft Waste Management and Minimisation Bylaw, and to obtain decisions for incorporation into the document for final adoption on 26 June 2025.

Officer’s Recommendation

That Council:

a. Receive and consider all submissions made on the proposed Draft Waste Management and Minimisation Bylaw 2025.

b. Note that Officers will prepare a report recommending the adoption of the Draft Waste Management and Minimisation Bylaw 2025 (Doc Id 855800) on 26 June 2025.

1.2 Background Summary

Napier City Council adopted a Solid Waste Bylaw in 2012. Under section 58 of the Waste Minimisation Act 2008 (WMA), a territorial authority must review a bylaw no later than 10 years after the bylaw was made. A review has not been undertaken within the required timeframe, therefore Napier City Council’s Solid Waste Bylaw was revoked on 1 July 20241.

The purpose of the Waste Management and Minimisation Bylaw (Bylaw) is to support:

a) The implementation of the Napier City Council and Hastings District Council‘s Joint Waste Management and Minimisation Plan.

b) Achieve the purpose of the Waste Minimisation Act 2008 and the New Zealand Waste Strategy.

c) Efficient and effective waste management and minimisation across Napier City and safe practices through the regulation of the collection, transport, recovery, and disposal of waste.

During the completion of the joint Waste Assessment and draft Waste Management and Minimisation Plan (WMMP) in 2025, the WMMP identified challenges and opportunities for waste management and minimisation alongside a number of actions to work towards the vision that “it is normal for our communities to waste less, work in partnership, and value our resources to protect te taiao”.

The WMMP identified three key issues that can be addressed through a bylaw.

i. Support for waste minimisation efforts.

ii. Regulation around safe and effective services and management of waste.

iii. Enabling adaptive action within the waste system.

Napier City Council’s expired solid waste bylaw does not align with the draft 2025 WMMP and the replacement draft Bylaw was proposed to address these issues.

The proposed Bylaw adopts a light regulatory approach that allows existing waste services to be delivered safely and effectively, in a way that supports minimisation and can be delivered within existing council budgets and resources. It also gives the ability to add further regulation (through controls) to support waste minimisation in the future when this is needed to implement the WMMP, for specific waste streams or sources of waste.

A key decision in the drafting of the bylaw was whether specific waste streams or sources of waste should be regulated within the Bylaw (i.e., the licensing conditions of waste operators or collectors, specific requirements for construction waste or organic waste) or alternatively to provide for controls to be made under the Bylaw in the future in response to changing requirements.

Including requirements within the Bylaw provides certainty for the community on the expected regulatory approach; however, due to a legal obligation to act upon clauses they commit Council to monitoring and enforcement costs. Creating specific clauses could create a Bylaw that is inconsistent with future government direction2, resulting in bylaw amendments and associated consultation processes and cost. Use of controls allow specific regulatory approaches to be introduced without changing the Bylaw and have less stringent Local Government Act requirements and consultation. Controls give council the opportunity to act upon issues in the future if they decide an issue needs to be supported by increased regulation and can be adopted and changed by Council resolution.

Council endorsed this light regulatory approach to the new draft Bylaw, and it was adopted, along with the Statement of Proposal, for public consultation on 27 March 2025.

1.3 Proposed Bylaw Consultation

Pre-engagement feedback was sought from stakeholders and industry as part of the development of the draft WMMP. Members of the community and sector groups were engaged through a series of events and workshops to gather their feedback on our current waste situation, and how best to manage and minimise waste in Ahuriri Napier and Heretaunga Hastings into the future.

342 members of the public, and 37 organisations from various sector groups provided feedback on a range of key themes. This feedback highlighted the importance of developing policy to support waste management and minimisation in Ahuriri Napier and Heretaunga Hastings. The consultation process followed the Special Consultative Procedure as set out in section 83 of the Local Government Act 2002. A communication and engagement plan was prepared for consultation on the draft Bylaw to:

· Seek feedback on the proposed Bylaw

· Seek feedback on the key issues identified

· Engage with the community, stakeholders and partners

· Receive quality feedback

Consultation was open from 7 April until 11 May 2025, which ran the same time as the WMMP consultation. Any member of the public could submit either online or via a paper submission form.

Copies of the draft Waste Management and Minimisation Bylaw 2025, Statement of Proposal and submission forms were distributed to the Napier libraries, the City Council Customer Services Centre, and the Sustainable HB Taradale pop-up shop. A media release was published on 3 April 2025, and the public notice of the draft Waste Management and Minimisation Bylaw was placed in the Hawke’s Bay Today on 7 May 2025. The consultation was promoted at the Council Open House on 15 April 2025, via the NCC Autumn Neighbourhood and EDMs, April Chatterbox, Chat from the Chief, and social media platforms. Officers also engaged, in person, with mana whenua partners to gather feedback.

Summary of Submissions

In total, 2 submissions were received. A copy of the submissions, along with officer feedback is appended to this report. One submission was received via Say It Napier and one was received via email. None of the submitters wished to speak to their submission. Both submitters were supportive of the draft Waste Management and Minimisation Bylaw. The key themes these two submissions highlighted were:

· Support for waste minimisation

· Waste separation requirements

· Adaptive systems

· Safe and effective services

This supportive feedback gives officers confidence that the draft Bylaw will be able to be used as an implementation tool to achieve the actions as set out in the new draft WMMP.

1.4 Significance and Engagement

The Local Government Act 2002 requires Council to use a special consultative procedure to consult on bylaws. Accordingly, a high-level engagement plan was presented to Council on 27 March 2025, and formal consultation was open from 7 April to 11 May 2025.

1.5 Implications

Financial

Bylaw implementation, monitoring and enforcement can be managed within existing budgets and resources. This option would also support the effective and efficient delivery of council waste services.

There may be costs associated with the introduction of controls in the future for specific waste streams or waste sources. These can be considered as part of the decision-making process at that time, alongside the reasons for adopting those controls.

Social & Policy

A light regulatory approach aligns with the draft WMMP, and the New Zealand Waste Strategy. This option also effectively addresses impacts of managing waste on the safety of the public and staff that collect waste and supports the delivery of effective and efficient council waste services. Regulation of where waste is placed in public places will ensure that public access is maintained.

Risk

With the proposed Bylaw based on a light regulatory approach there may be less ability to drive change in waste and circular economy activities compared to a stronger regulatory approach. This is partly mitigated through other actions in the WMMP that provide support with education and behaviour change programmes and supporting infrastructure alongside a focus on building relationships and collaboration with specific sector groups to drive change. A combination of tools (the Bylaw being one of these) provides the most effective mechanism to drive change and work towards the WMMP vision and goals.

There is a risk that the use of controls in the future provides some uncertainty on the level of regulation for some waste streams and sources as these controls have not been defined. This is mitigated through defining where controls can be put in place and ensuring that adequate consultation is undertaken during the development of any proposed controls with specific affected stakeholders.

1.6 Options

The options available to Council are as follows:

a. Receive submissions and note that officers will prepare a report recommending the adoption of the bylaw as is.

b. Receive submissions and direct officers to make any minor amendments based on submissions prior to adoption.

1.7 Development of Preferred Option

N/A - no options determined yet. The intention is for the preferred option to be determined by the feedback received from Council

1.8 Attachments

1 NCC_Waste Management and Minimisation Bylaw - April 2025 (Doc Id 1855800)

2 Final Statement of Proposal for council (Doc Id 1855799)

3 Bylaw Submissions - Officer Feedback (Doc Id 1855798)

Ordinary Meeting of Council - 05 June 2025 - Open Agenda

Agenda Items

1. Draft City Wide Reserve Management Plan Submission Analysis

Type of Report:	Legal and Operational
Legal Reference:	Reserves Act 1977
Document ID:	1844489
Reporting Officer/s & Unit:	Amelia Longley, Parks Policy Planner Russell Engelke, Acting Open Spaces Team Leader

1.1 Purpose of Report

This report provides an analysis of submissions received on the Draft City Wide Reserve Management Plan (CWRMP), and outlines recommendations to Council on proposed amendments to the draft plan.

PRESENTATION OF ORAL SUBMISSIONS

The following submitters spoke to their submissions in relation to the Draft City Wide Reserve Management Plan review.

Jennifer Ellingham #12 and Janet Campbell #18 spoke to their submissions and also displayed a PowerPoint presentation (Doc Id 1846652). Both were members of the Hawke’s Bay Horse Trails Advocacy Group and requested that recreational horse riding be included in all Reserve Management Plans, providing a safe place for horse riders of all skill levels to ride. Consideration be given to trails that combine horse riding/cyclists and walkers.

The submitters requested the addition of an objective for recreational horse riding in open spaces and reserves throughout the city, as has been undertaken for Dog Exercise activities. This request was based on the limited availability of safe areas for horse riding and roads becoming increasingly unsafe. Noting areas that maybe suitable included from the Aquarium back to Awatoto, Westshore Foreshore, Taradale Hills and ideally the trail needed to be a few kilometres long.

It was noted that as opposed to making a change to the general Objectives and Policies of the City Wide Reserve Management Plan, identification of specific reserves compatible with specific activities is best addressed through the Individual and Group Management Plan review process.

The submitters advised they would be happy to be included in discussions during review of the Group and Individual Management Plans and to assist in identifying areas for shared access.

Lynne Anderson #19 on behalf of Dotterels Society displayed a PowerPoint presentation (Doc Id 1845717) requesting:

· The word “beaches” be included in headings for further clarification.

· Classification of Foreshore Reserves and whether it was appropriate to classify as Scientific Reserves.

· More control for fires on Napier beaches be imposed.

· Additional barriers be installed at beaches to prevent vehicle access.

Debbie Monahan, Biodiversity Hawke’s Bay #21 spoke to her submission providing feedback that it is great to see biodiversity and ecology being actively considered as part of Napier’s reserve planning. Ms Monahan highlighted:

· Objectives translate into meaningful action and that it is essential that the reserve plans developed reflect this intent through planning and planting.

· The Gap (Foreshore Group) should have an Individual Reserve Management plan (rather than be part of a Group Management Plan) to reflect the conservation-first approach required for the management of this reserve and references the Significant Indigenous Vegetation and Habitat status of the site in the Proposed District Plan.

· Requested an addition to 5.3.5 of the Plan (general biodiversity and ecology objectives) to include a statement of clear guidelines in relation to the species and plantings as part of those objectives be considered.

Councillor Mawson left the meeting at 10.03am

Crystal Lau, Cancer Society #22 displayed a PowerPoint presentation (Doc Id 1845919) in support of her submission noting the following:

· Acknowledged the non-statutory documents included in the Plan, especially the Joint Alcohol Strategy Matrix and the Shade Policy.

· The Shade Policy is due for review and an opportunity to ensure shade gets the attention it deserves.

· Prioritise shade structures for playgrounds in low socio economic areas.

· Incorporate native tree planting for shade with a mix of deciduous and evergreen shade options.

· Not all communities have the same access to share and there is a need to close the gap.

Councillor Mawson rejoined the meeting at 10.05am

· Invest in sun safety signage at high use playgrounds eg Taradale Park, Maraenui Park and Marine Parade Park as reminders for use of sun screen and which reinforces the slip slop slap message.

· Signage could also include the UV index and simple sun safety tips.

· Consider including the Smokefree and Vapefree Policy in the Plan to help ensure Napier’s public spaces, as they grow and change stay focussed on being smokefree and vapefree.

It was noted that Council has a work programme to increase the number of shade structures across playgrounds, which currently is approximately one per year.

Angie Denby (Secretary) and Sue McDonald Chair, Ahuriri Estuary Protection Society #24 highlighted the following points:

· Concern that the Ahuriri Estuary/Te Whanganui a Orotu is not mentioned as a reserve in the document. A request was made that they be consulted on any development of areas that immediately border the Estuary noting that they had specific concerns about the installation of the limestone path on Humber Street.

· Humber Street Reserve warrants a high priority for the preparation of a Reserve Management Plan.

· Include the Estuary as an opportunity to enhance biodiversity of both flora and fauna.

· Concern that the role of the Ahuriri Estuary as an extensive and valuable wetland is not identified in climate change/sustainability.

· Questioned whether the proposed widening of SH2 over the Westshore Wildlife Reserve fully complied with the Reserves Act.

· Support the Freedom Camping provision however, would welcome the removal of temporary camps and dens around the Estuary.

· Continue maintenance and consistency of information signs in relation to birds that feed in the Estuary.

· The Society had previously offered to contribute some funding towards signage at the Estuary.

Presentation of Officer’s Report

The Acting Team Leader Open Spaces, Mr Engelke introduced Ms Stewart, Consultant Planner who has been involved with part of the analysis of submissions. The author of the report Amelia Longley, who had been a major part in the submission analysis was now on maternity leave.

Ms Stewart took the report as read highlighting that a number of submissions were out-of-scope and have been re-directed where appropriate to other Council processes or would be addressed when the individual management plans were considered.

Ms Stewart then addressed each recommendation:

Remedy 1: Part A: Headings

The meeting agreed that it was a terminology issue creating confusion and considered the benefits of including the word beaches outweighed excluding the word in the Plan. Include the word “beaches” as appropriate throughout the document and in conjunction with the words coastal and foreshore. Include an Appendix which clearly identifies which of the beaches are managed by Napier City Council and subject to the provisions of the Reserves Management Plan.

Remedy 2: Part A: 1.4 Reserve Classifications

The City Wide RMP does apply to reserve areas connected to and adjacent to the Ahuriri Estuary including Westshore Wildlife Reserve and Humber Street Reserve. Officers acknowledge the significance of Te Whanganui a Orotu and the interconnectedness with our reserve network.

Add a reference of significance in Remedy 2: Part A: 1.4 Reserve Classifications of Te Whanganui a Orotu and relationship with wider reserve network in Part A Section 5.0 Key Management Issues – 5.1 Biodiversity and Ecology

The meeting supported the officer’s recommendation.

Remedy 3: Part A – 3.5.2 Other Non-Statutory Documents

Accept the submission of Cancer Society, Hawke’s Bay (Submitter 22) and that an addition to section 3.5.2 Other Non-Statutory Documents: Internal Policies is included to reference the Joint Smokefree and Vapefree Policy.

The meeting supported this recommendation. The issues raised in relation to the Shade Policy will be addressed during that review.

Remedy 4: Part A- 4.0 Napier’s Open Space Network

i) Allow the submission of Save the Dotterels, Hawke’s Bay (Submitter 19) insofar as an amendment to the paragraph referencing the city’s Foreshore Reserves, to include addition of reference to the habitat these reserves provide to indigenous flora and fauna and the requirement for the preservation of these species and their habitat.

ii) Disallow the submission of Ahuriri Estuary Protection Society (Submitter 24) as there are opportunities through subsequent Individual and Group Management Plan reviews to provide feedback on specific initiatives for management within different types of reserves. This enables those interested to get specific and be actively involved.

It was noted that currently there was no review underway of the Individual and Group Management Plans work programme, which is funding dependant and a large piece of work. Officers have been working on Maraenui Park and Taradale Park, for sometime now to get the plans finalised.

Submitters raised a couple of issues in regard to priority and separating out specific reserves eg The Gap and Humber Street. Elected members requested an update on the current work programme for the review of individual and group management plans be provided to elected members.

The meeting supported the officer’s recommendation with the inclusion of an additional point:

An update on the current work programme for the review of Individual and Group Management Plans could be provided to elected members.

Remedy 5: Part A – 5.3 Climate Change/Sustainability and Resilience

Allow the submission of the Ahuriri Estuary Protection Society (Submitter 24), in part, insofar as the recommendation in Remedy 2 will include reference to the significance of Te Whanganui a Orotu. No amendments to 5.3 Climate Change/Sustainability are recommended.

The meeting supported the officer’s recommendation.

Remedy 14: Part B – 2.0 Recreation and Access Activities

Agree not to include in Remedy 14: Part B – 2.0 Recreation and Access Activities any Objectives or Policies relating to the specific provision for recreational horse riding or mountain biking, noting that this activity can be considered through the review of Individual and Group Management Plans.

During the discussion with the submitters they agreed that the Individual and Group Management Plans was a good place to deal with this issue. It was noted that legally horse riding was permitted on the road, however as the submitters advised this was problematic from a safety perspective, they are not permitted through Council’s Parks and Reserves Bylaw unless it is agreed that it is an appropriate location.

The meeting supported the officer’s recommendation.

Remedy 15: Part B – 2.3 Accessibility

Agree to amend policy 2.3.1 of Remedy 15: Part B – 2.3 Accessibility to reflect that not all development will be able to enable accessibility.

The meeting supported the officer’s recommendation.

Remedy 22: Part B – 3.5 Signage and Lighting

Ms Stewart advised that Council has undertaken changes to Te Reo Māori names that are recognised through the New Zealand Geographic Board signs. Council has a Signage Policy and it does address dual naming as signs are upgraded from a Reserves perspective.

Discuss with the Ahuriri Estuary Protection Society’s offer to fund signage and investigate consistency of dog signs.

The above points to be included as Actions in Remedy 22.

Council resolution

Mayor Wise / Councillor Crown

That Council:

a) Receive and consider all submissions made on the Draft City Wide Reserve Management Plan.

b) Direct Officers to implement required amendments to the Draft City Wide Reserve Management Plan following consideration of submissions, ahead of adoption of the plan.

c) Remedy 1: Part A: Headings

Allow, Save the Dotterels, Hawke’s Bay (Submission 19) insofar that the Remedy 1: Part A: Headings Officers include in the redraft of the Draft City Wide Reserve Management Plan the incorporation of beaches where it exists alongside coastal and foreshore reserves and that an Appendix is drafted which clearly identifies boundaries and responsibilities for management of areas which fall within the definitions of coastal, foreshore and beaches.

d) Remedy 2: Part A: 1.4 Reserve Classifications

· Te Whanganui-a-Orotu|Ahuriri Estuary is a wāhi taonga in Mana Ahuriri’s Takiwā and an area of significant ecological value. Te Komiti Muriwai o Te Whanga, the permanent estuary co-governance committee for the estuary, have prepared Te Muriwai o Te Whanga, an overall coordinating plan for the Ahuriri and catchment areas.

While the wider Te-Whanganui-a-Orotu is not vested as a Council reserve, a number of Council reserves are adjacent to or connected to the estuary through waterways and it is important that this interconnectedness and the health of the estuary is considered in the management of these reserves.

e) Remedy 3: Part A – 3.5.2 Other Non-Statutory Documents

Accept the submission of Cancer Society, Hawke’s Bay (Submitter 22) and that an addition to section 3.5.2 Other Non-Statutory Documents: Internal Policies is included to reference the Joint Smokefree and Vapefree Policy as follows:

· Smokefree and Vapefree Policy (2022)

This policy recognises and supports smokefree and vapefree areas designated through Government legislation which include Council managed urban parks, sportsgrounds, playgrounds and reserves.

f) Remedy 4: Part A- 4.0 Napier’s Open Space Network

i. Allow the submission of Save the Dotterels, Hawke’s Bay (Submitter 19) insofar as an amendment to the paragraph referencing the city’s Foreshore Reserves, to include addition of reference to the habitat these reserves provide to indigenous flora and fauna and the requirement for the preservation of these species and their habitat as follows:

· These reserves also have a key role to play in protecting the city from storm events and inundation from the sea and provide habitat for a number of species of indigenous flora and fauna.

ii. Disallow the submission of Ahuriri Estuary Protection Society (Submitter 24) as there are opportunities through subsequent Individual and Group Management Plan reviews to provide feedback on specific initiatives for management within different types of reserves.

iii. Provide elected members an update on the work programme for the review of individual and group management plans.

g) Remedy 5: Part A – 5.3 Climate Change/Sustainability and Resilience

Allow the submission of the Ahuriri Estuary Protection Society (Submitter 24), in part, insofar as the recommendation in Remedy 2 will include reference to the significance of Te Whanganui a Orotu. No amendments to 5.3 Climate Change/Sustainability are recommended.

h) Remedy 14: Part B – 2.0 Recreation and Access Activities

Agree not to include in Remedy 14: Part B – 2.0 Recreation and Access Activities any Objectives or Policies relating to the specific provision for recreational horse riding or mountain biking, noting that this activity can be considered through the review of Individual and Group Management Plans.

i) Remedy 15: Part B – 2.3 Accessibility

Agree to amend policy 2.3.1 of Remedy 15: Part B – 2.3 Accessibility to reflect that not all development will be able to enable accessibility as follows:

· That development and maintenance of reserves and open spaces shall be in accordance with Councils Disability Strategy, while considering the nature of the specific reserve.

j) Agree that no amendments are required to the following provisions of:

· Remedy 5: Part A – 5.3 Climate Change/Sustainability and Resilience

· Remedy 6: Part A – 6.5 Natural Values

· Remedy 7: Part B – 1.1 Classification and Gazetting

· Remedy 8: Part B - 1.3 Acquisition and Divestment Guidance Section 1.3.

· Remedy 9: Part B – 1.4 Reserve Development

· Remedy 10: Part B – 1.5 Reserve Naming.

· Remedy 11: Part B – 1.6 Encroachments

· Remedy 12: Part B – 1.8 Community Partnerships

· Remedy 13: Part B – 2.0 Recreation and Access Definition

· Remedy 16: Part B – 2.4 Motor Vehicles and Access Parking.

· Remedy 17: Part B – 2.5 Freedom Camping

· Remedy 18: Part B – 2.6 Temporary Activities

· Remedy 19: Part B – 2.9 Dog Exercise Activities

· Remedy 20: Part B – 3.1 Buildings including Clubrooms, Changing rooms, Toilet Blocks etc, 3.2 Public Toilets and Changing Facilities and 3.4 Fencing.

· Remedy 21: Part B – 3.3 Structures – Pergolas, Park Furniture and Water Features

· Remedy 22: Part B – 3.5 Signage and Lighting

ACTION: i) Officers to engage with the Ahuriri Estuary Protection Society in regard to their offer to contribute funding towards the maintenance of signage.

ii) Officers to investigate the different signs regarding dogs to ensure consistency in the Humber Street and Estuary area.

· Remedy 23: Part B – 4.0 Mana Whenua Values Objectives

· Remedy 24: Part B – 4.1 Mana Whenua Partnerships

· Remedy 25: Part B – 5.1 Environment and Sustainability

· Remedy 26: Part B – 5.2 Trees and Gardens.

· Remedy 27: Part B – 5.3 Biodiversity and Ecology.

· Remedy 28: Part B – 5.4 Pest Management (Animal and Plant)

· Remedy 29: Appendix 1 – Prioritised List of Individual and Group Reserve Management Plans.

k) Note that the final content of the City Wide Reserve Management Plan is subject to minor editorial amendments.

Carried

Attachments

1 Jennifer Ellingham and Janet Campbell (Doc Id 1846652)

2 Lynne Anderson (Doc Id 1845717)

3 Crystal Lau, Cancer Society (Doc Id 1845919)

Minor matters

There were no minor matters to discuss.

The meeting closed with a karakia at 10.52am

Approved and adopted as a true and accurate record of the meeting.

Chairperson ......................................................................................................................

Date of approval ...............................................................................................................

Ordinary Meeting of Council

Open Minutes

Local Water Done Well

Meeting Date:	Thursday 17 April 2025
Time:	9.30am – 10.52am
Venue	Large Exhibition Hall War Memorial Centre Marine Parade Napier
	Livestreamed via Council’s Facebook page

Present

Chair: Mayor Wise

Members: Deputy Mayor Brosnan, Councillors Browne, Chrystal, Crown, Greig, Mawson, McGrath, Price, Simpson, Tareha and Taylor

In Attendance

Chief Executive (Louise Miller)

Chief Financial Officer / Acting Executive Director Corporate Services (Caroline Thomson)

Executive Director Infrastructure Services (Russell Bond)

Manager Water Reforms Transition (Andrew Lebioda)

Communications Manager (Jess Soutar-Barron)

Financial Analyst (Dirk Steyn)

Administration

Governance Advisors (Carolyn Hunt and Jemma McDade)

Agenda Items

1. Local Water Done Well - Consultation Options

Type of Report:	Procedural
Legal Reference:	N/A
Document ID:	1845529
Reporting Officer/s & Unit:	Andrew Lebioda, Manager Water Reforms Transition

1.1 Purpose of Report

The purpose of this report is to seek Council’s approval of the water service delivery model options to be included in formal consultation required under the Local Government (Water Services Preliminary Arrangements) Act 2024. The options being proposed for consultation are;

1) Internal Business Unit.

2) Single-council Water Organisation (WO).

3) Regional, Hawke’s Bay WO.

With the Regional, Hawke’s Bay WO being the preferred option.

Approval of the officer’s recommendation will enable development of the consultation document and material, proposed for adoption at the 29 April Council meeting with consultation to run from 12 May through to 15 June.

At the meeting

The Manager Water Reforms Transition, Mr Lebioda provided a comprehensive summary of the report and water service delivery options to be included in the formal consultation.

Tabled at the meeting was updated Financial Modelling (Doc Id 1847355).

Councillor Simpson joined the meeting at 9.40am

In response to questions the following was clarified:

· The first step in a credit rating process, which takes 3-4 months, would be to tender for a credit rating agency through a procurement process. Once a credit rating agency is appointed, they will go through Council’s accounts and financials. This process has not yet commenced but is imminent. On reaching $100m worth of debt it becomes feasible to go through this process, with the advantageous interests that are attained, versus the cost to be reviewed by a credit rating agency every few years.

· As detailed analysis has been completed on three delivery models 1) In-House/Council Delivered Service, 2) NCC WO, 3) Joint Hawke’s Bay WO - it is recommended that all three delivery models are included in consultation materials.

· The Local Voice would be heard through the shareholding and Statement of Expectation. Within the Local Government Act, shareholders do not have the same level of influence over a Council Controlled Organisation (CCO) as they do under the Local Government (Water Services) Bill.

· At this stage all the financial modelling that has been undertaken has been based on all four member councils (Wairoa District Council, Central Hawke’s Bay District Council, Hastings District Council, and Napier City Council). Mr Lebioda’s recommendation was consulting on the Regional option however, if there was not agreement further financial modelling would be required to see what the impacts would be.

· Work will need to be undertaken at the implementation phase to determine the level of shareholding of each council and consider current debt positions, levels of revenue, asset valuation, and project capital investment.

· No Council should have more than 50% to maintain the balance sheet separation. Prioritising Council’s strategic values and principles that are important to Napier residents would be through the Statement of Expectation, and being prescriptive around what is expected for the community and the Board agreeing to the prescriptive nature of prioritisation.

· In terms of capital efficiencies, financial modelling has a 1% capital efficiency starting in year 3 and growing by 1% to 5% in financial year 34, and for operational efficiencies 2% commencing in year 3 and growing to 12% in year 34. These were conservative numbers erring on the side of caution.

· Stranded costs were modelled through the previous Morrison Lowe work and has been highlighted as a risk and would have to be a dedicated workstream through the implementation phase.

· If a Council decides to maintain in-house delivery of water services through a new business unit, their existing water debt will remain on the Council’s balance sheet, despite the ringfencing provisions in the Local Waters Done Well (LWDW) legislation. This will mean considerably less debt headroom for Councils against their Local Government Funding Agency(LGFA) limits from both an LGFA and rating agency perspectives.

· Napier has an in-house service delivery team at the depot rather than a contractor delivery team, and in the new entity the decision on operationalisation of its delivery would sit with governance, the shareholders Statement of Expectation and at Board level. The Board would make a recommendation to the governors on what the operating model could look like. There is strong support of the internal business model with operational cost savings for delivery compared to using a contractor. As internal delivery is Napier’s current model it can be a strong advocate of that model in a regional Water Organisation and highlight the cost benefits and institutional knowledge that comes with it.

· Napier and counterparts have been very clear from the beginning what is important to their Council, strengths and centre of excellence with non-negotiables.

· Central Government has dictated the timeline and in order to meet the September deadline for Council’s Water Services Delivery Plan, community consultation must happen now, despite the uncertainty with legislation.

· Napier will work towards an implementation date of 1 July 2028 and agree on key things required to meet this date. Approximate establishment costs for a regional entity would be $8m, which is built into the financial modelling e.g. new premises, use of existing buildings etc. At this stage there has been no indication from Central Government of funding being available and this would need to be budgeted into the regional model.

· Regionally a lot of work has been co-ordinated by the Regional Recovery Agency with regular meetings of officers and briefings with Mayors and Chief Executives.

· Decisions on the preferred option for consultation were being held as follows:

- Central Hawke’s Bay District Council meeting 24 April 2025

- Wairoa District Council and Hastings District Council meeting 29 April 2025.

· For the Internal Business Unit resilience one of the key limiting factors would be the debt capacity. In another significant weather event that requires a lot of capital investment, Council would not have access to funding under the Council delivered service.

· Rates will increase significantly under any model, however under the Regional Model will increase less than they will under any other model.

· Mr Lebioda summarised the change in recommendation from a Single Water Based Organisation to a Regional Hawke’s Bay WO is due to changes and announcements by the LGFA in regard to how different debt covenants would be treated at a Regional WO level versus at a CCO level, which shifted some of the financial modelling in favour of the Regional WO.

Standing Order 21.6 Mayor Wise advised that she would suspend Standing Order 21.6 to enable all elected members to speak on this item.

The following elected members spoke in support of the preferred Regional WO:Deputy Mayor Brosnan, Councillors, Browne, Chrystal, Crown, Greig, Mawson, Price, Simpson, Tareha and Taylor.

Councillor McGrath spoke against the Motion for the preferred option for consultation of Regional, Hawke’s Bay Multi-owned Water Organisation (HBWO), with the reason being related to the history of regional collaboration to date.

Council resolution

Mayor Wise / Deputy Mayor Brosnan

That Council:

a) Note the Local Government (Water Services Preliminary Arrangements) Act 2024 requires Councils to produce a Water Services Delivery Plan by 3 September 2025

b) Note that Council is required by Government to:

i. Consider and consult with community on at least two options for future delivery of water services.

ii. Demonstrate compliance with financial sustainability tests by 30 June 2028.

iii. Ring-fence revenue for three waters activities so these operations are separate from other Council activities from 30 June 2028.

c) Approve that Council consult on

i. Option 1 – Internal Business Unit (also referred to as In-House and Council Delivered Services), the current delivery model with needed changes to meet legislation; and

ii. Option 2 – a Single-council Water Organisation (WO), also known as Napier Water Services Council Controlled Organisation (NCCWSCCO); and

iii. Option 3 – a Regional, Hawke’s Bay Multi-owned Water Organisation (HBWO). This would include Central Hawke’s Bay District Council (CHBDC), Hastings District Council (HDC), Napier City Council (NCC) and Wairoa District Council (WDC).

d) Agrees to identify that Option 3 – a Regional, Hawke’s Bay WO as the preferred option for public consultation, pending approval of the other member councils of CHBDC, HDC, and WDC.

e) Endorse that officers will prepare a Consultation Document and present to Council on 29 April 2025 for approval.

f) Note that officers will summarise the outcomes of consultation considering community feedback, submissions, and hearings and provide a final advice via a report to Council on 31 July 2025 to confirm the delivery model to be identified in the Water Service Delivery Plan.

Carried

Councillor McGrath voted AGAINST this Motion

Attachments

1 Tabled at the meeting updated Financial Modelling (Doc Id 1847355)

Minor matters

There were no minor matters to discuss.

The meeting closed with a karakia at 10.52am

Approved and adopted as a true and accurate record of the meeting.

Chairperson ......................................................................................................................

Date of approval ...............................................................................................................

Ordinary Meeting of Council

Open Minutes

Meeting Date:	Thursday 24 April 2025
Time:	9.30am – 11.32am (Open) 11.45am – 2.03pm (Public Excluded)
Venue	Large Exhibition Hall War Memorial Centre Marine Parade Napier
	Livestreamed via Council’s Facebook page

Present	Chair: Mayor Wise Members: Deputy Mayor Brosnan, Councillors Boag, Chrystal, Crown, Mawson, McGrath, Price, Simpson, Tareha and Taylor
In Attendance	Acting Chief Executive (Jessica Ellerm) Chief Financial Officer / Acting Executive Director Corporate Services (Caroline Thomson) [via zoom] Executive Director Infrastructure Services (Russell Bond) Executive Director Community Services (Thunes Cloete) Manager Communications and Marketing (Julia Stevens) Manager Asset Strategy (Kate Ivicheva) 3 Waters Technical Development Engineer (Anoop Mathew) Team Leader Community Strategies (Margot Wilson) Commercial Director (Richard Munneke) Manager Strategy and Transformation (Stephanie Murphy) Strategic Programmes Manager (Darran Gilles) Senior Project Manager (Stephen Moratti) Water Strategy Planning Manager (Syed Andrabi) Manager Regulatory Solutions (Luke Johnson) Māori Partnership Manager (Hilary Prentice)
Also in Attendance	Public Forum: Irene Cahill Hawke’s Bay Regional Council: Manager Transport (Russell Turnbull) and Senior Advisor, Transport Strategy & Policy (Bryce Cullen)
Administration	Governance Advisors (Carolyn Hunt and Jemma McDade)

Ordinary Meeting of Council - 05 June 2025 - Open Agenda

Order of Business

Karakia

The meeting opened with the Council karaka.

Apologies

Council resolution

Councillors Tareha / Boag

That the apologies for absence from Councillors Browne and Greig be accepted.

Carried

Conflicts of interest

Nil

Public forum

Eskdale Cemetery - Irene Cahill a member of the Esk River Care Group updated the meeting on the state of the Eskdale Cemetery. The cemetery had recently been surveyed by Council due to several pine trees being in danger of falling on to power lines, graves and several surface flooding events. Since then Council staff had identified approximately five trees that would require removal.

Ms Cahill provided a summary of the vision, support (from adjacent neighbours Eskdale School, Bay View Community Trust) and plans that the Group had for the cemetery. At this stage no objections had been raised from the families of the residents that reside in the cemetery or the RSA.

The goals of the Esk River Care Group were to:

· Promote biodiversity in the area by clearing invasive weed species and replace with native plants.

· Enhance ecology by forming a better wetland landscape

· Build flood resilience

· Better protection of the cemetery by building a small earth dam south of the cemetery and clearing and widening the drain.

The Esk River Care Group had undertaken a significant planting project on Crown land between Eskdale Park and Waipunga Bridge over a three year period pre-Cyclone Gabrielle. This became an annual project for the whole of Eskdale School and with the support of the Hawke’s Bay Regional Council, Pan Pac, an anonymous donor saw the community plant 15,000 native trees.

The Bay View Community Trust have advised if the Eskdale cemetery project was to progress then they are holding some funds that could go towards the project. As a group they would apply for alternative funds to assist in the project based on an approved plan. It was anticipated, due to funding constraints, and the need to allow several years to remove the invasive species that the project could take up to 5 years. An opinion received from the Hawke’s Bay Regional Council Catchment Lead, Annabelle Beattie deemed where the arum lilies are positioned could be classified as a wetland area.

Ms Cahill outlined what was needed from Council:

· Permission

· Explore some financial and practical help in providing a track that would provide access for Council staff / volunteers to undertake planting and weed eradication.

· Council staff to help with initial spraying work and cutting down of poplars.

· Add a stormwater function that would become a native wetland.

· Ms Cahill then displayed a PowerPoint presentation (Doc Id 1847483) showing photos of the Eskdale Cemetery and its overgrown nature.

Mayor Wise thanked Ms Cahill for the vision and work undertaken to date. Also noting that Council had a funding reserve specifically for cemeteries and will investigate how this could be utilised for the project.

Attachments

1 Eskdale Cemetery photos (Doc Id 1847483)

Announcements by the Mayor

ANZAC Day Services – The following services would be held on ANZAC Day:

· 6.00am-6.45am - Dawn Service, Soundshell

· 6am-6.30am - Dawn Service, Lone Pine Cemetery, Taradale

· 9.00am-10.30am - Civic Commemorative ANZAC Service, Taradale Town Clock

· 11.00am-12 noon - Civic Service, Napier War Memorial Conference Centre forecourt

Rededication of Swimming Club Plaque – Will be held following the Dawn Service at the Soundshell honouring the 148 Napier Swimming Club members who served in WWI.

The plaque was originally sited at the entrance to the Napier Municipal Baths in 1920. Ocean Spa, built on the site of the Baths, is next to the Napier War Memorial Centre, and the Napier War Memorial, rededicated in 2023.

Representatives of current Napier swimming clubs, and the Returned Services Association, have been invited to attend the rededication ceremony.

Napier Civic Awards – Council is seeking nominations for the Napier Civic Awards which takes place each year to recognise people who have donated considerable time and energy to voluntary services within Napier communities. Nominations close on Monday, 5 May 2025,

Happy Birthday – Mayor Wise, on behalf of Council wished Councillor Chad Tareha a Happy Birthday and lovely day with his whanau.

Announcements by the management

Nil

Confirmation of minutes – There were no minutes to confirm.

Minor Matter

· Eskdale Cemetery

Agenda Items

1. Overview of the Hawke's Bay Draft Regional Public Transport Plan 2025-2035

Type of Report:	Information
Legal Reference:	N/A
Document ID:	1846290
Reporting Officer/s & Unit:	Kate Ivicheva, Manager Asset Strategy Bryce Cullen, Senior Advisor, Transport Strategy & Policy, HBRC

1.1 Purpose of Report

The purpose of this report is to provide Council with an overview of the Hawke’s Bay Draft Regional Public Transport Plan 2025 – 2035, including the evolving vision on the proposed network configuration and the direction of future service improvements, subject to funding and consultation outcomes. The report is for information purposes only.

At the meeting

The Manager Asset Strategy, Ms Ivicheva introduced Hawke’s Bay Regional Council: Manager Transport, Russell Turnbull and Senior Advisor, Transport Strategy & Policy, Bryce Cullen who would present an overview of the HBRC draft Regional Public Transport Plan 2025-2025.

Mr Cullen displayed a PowerPoint presentation (Doc Id 1847991) providing a summary of planned changes to the network that could be implemented from January 2026.

In response to questions the following was clarified:

· Additional bus routes would be included in the network to Mitre 10 Regional Sports Park, Hawke’s Bay Airport and Whakatu.

· Bus routes to the hospital would be via the Mitre 10 Sports Park creating a more direct route and enabling a higher level of service, particularly for Napier residents.

· MyWay was introduced as a way to get around Hastings that combined the benefits of public transport with the convenience and flexibility of travelling by car, taxi or Uber. The Napier MyWay trial had been on hold for 12-18 months due to some pre-existing funding challenges. The MyWay service is very expensive to run and there were some technological difficulties ie people did not have smart phones. In the future it could be a supplement to the Total Mobility Scheme or a drop off to the nearest bus stop as opposed to the actual destination. It would be open to funding, should some become available. With the implementation of the new network MyWay would be replaced.

· Procurement for any new buses from June, as mandated by Government must have zero tail pipe emissions. This would be an opportunity to update to a modern fleet and right sized for future aspirations.

· The free bus for superannuitants between 9.00am and 3.00pm would continue and is funded by Central Government with HBRC submitting claim forms for those having travelled.

· HBRC are firm on the position that they are not in the business of school buses. However, there are children using the bus on existing timetables and with the increase in demand are able to provide extra capacity for those runs.

· The route servicing the airport will include every second route through to Bay View and the bus timetable will align to school times in Napier.

Council resolution

Councillors Mawson / Price

That Council:

a. Receive the report titled “Overview of the Hawke’s Bay Regional Public Transport Plan 2025 - 2035” dated 10 April 2025, for information.

b. Note that the formal consultation period for the draft Regional Public Transport Plan runs from 31 March to 2 May as part of the Hawke’s Bay Regional Council Annual Plan consultation.

c. Note that the engagement around the final design of routes through communities and with key user groups will continue until August 2025.

d. Note that the HBRC Transport staff will continue to work with NCC staff to build a long-term infrastructure pipeline to support public transport services.

Carried

Attachments

1 HBRC Better Bus Connection (Doc Id 1847991)

2. Unison Easement - 104 Latham ST Reserve

Type of Report:	Legal and Operational
Legal Reference:	Reserves Act 1977
Document ID:	1844647
Reporting Officer/s & Unit:	Anoop Mathew, 3 Waters Technical Development Engineer

2.1 Purpose of Report

To seek Council’s approval to the granting of an easement in favour of Unison Networks Limited for electrical relocation in the 104B Latham Street Reserve as part of Flume Replacement Project.

At the meeting

The 3 Waters Technical Development Engineer, Mr Mathew took the read as report advising that this easement would not damage or alter the Latham Street Reserve.

Council resolution

Councillors Simpson / Mawson

That Council:

a. Approve, as administering body, the granting of an easement, pursuant to Section 48 of The Reserves Act 1977, in favour of Unison Networks Limited for electrical installations and work in the 104B, Latham Street Reserve.

b. Approve, in exercise of the Ministerial consent (under delegation from the Minister of Conservation) the granting of the above easement.

Carried

3. Animal Control Fees and Charges 2025/2026

Type of Report:	Operational
Legal Reference:	Dog Control Act 1996
Document ID:	1845598
Reporting Officer/s & Unit:	Luke Johnson, Manager Regulatory Solutions

3.1 Purpose of Report

To consider the amended Animal Control fees and charges for the year commencing 1 July 2025, as a separate process to the current Annual Plan public consultation for fees and charges.

At the meeting

The Manager Regulatory Solutions, Mr Johnson spoke to the report advising that the Dog Control Act 1996 required dog registration fees to be publicly advertised a month before the new registration year. Consultation is not required for the fees and charges.

Council resolution

Councillors Simpson / McGrath

That Council:

a. Approve the minor amendments to Animal Control Fees and Charges for 2025/26 as set out in the table of the attached agenda report, titled Draft Animal Control Fees and Charges 2025/26.

a. Note the changes, if approved, are effective from 1 July 2025

Carried

4. Appointments - 3 Year Partnership Fund Committee

Type of Report:	Procedural
Legal Reference:	N/A
Document ID:	1845190
Reporting Officer/s & Unit:	Margot Wilson, Team Leader Community Strategies

4.1 Purpose of Report

The purpose of this report is to approve appointment of elected members to the 3 Year Partnership Fund Committee and Terms of Reference.

At the meeting

The Team Leader Community Strategies, Ms Wilson advised that Council undertook a comprehensive review last year of how Council funded community organisations. As a result the 3 Year Partnership Committee was established which would assess funding applications and make recommendations to Council.

Appointments to the Committee are made by the Mayor including the appointment of Councillor Crown as Chair of the 3 Year Partnership Committee.

Council resolution

Councillors Mawson / Boag

That Council:

a) Receive the report titled “Appointments – 3 Year Partnership Fund Committee” dated 24 April 2025.

b) Approve the appointment of Councillors Crown, Price, Simpson and Chrystal to the 3 Year Partnership Fund Committee effective 24 April 2025.

c) Approve Terms of Reference for the 3 Year Partnership Fund Committee.

Carried

5. Proposed District Plan Variation - Parklands

Type of Report:	Procedural
Legal Reference:	N/A
Document ID:	1837869
Reporting Officer/s & Unit:	Richard Munneke, Commercial Director

5.1 Purpose of Report

To seek Council endorsement to proceed with preparation of a District Plan Change (to the Operative District Plan) and Variation (to the Proposed District Plan) to rezone land at Parklands Residential Estate. The key objective of the Plan Change and Variation is to optimise residential yield and financial return to Council while providing for resilient development.

At the meeting

The Commercial Director, Mr Munneke provided a brief summary of the report which was to enable more residential development in the Parklands area.

In response to questions the following was clarified:

· Approximate cost of the plan change would be $100,000 and be fully costed and charged for like a private plan change.

· Applicant is Council initially, pending the formation of the CCTO as this could potentially delay the approval of the plan change. This provides a mechanism to have certainty to proceed to the next stage to undertake investigation. Once the CCTO is formed it will become the applicant.

· Council would undertake the pre-work and preparation for lodging a private plan change and the private plan change would be lodged by the CCTO. Costings would be from the Parklands budget, which would be transferred over to the CCTO.

· In regard to retail/commercial space for Parklands some investigatory discussion has been made with Four Square and similar operators.

· Undergrounding powerlines is very expensive and there is cost benefit at this stage not to underground. A proposal could be a café in Park Island near the powerlines and engage part of the sports field area, which may not be attractive residentially but would be commercially.

Following the discussion a new substantive motion was proposed which added additional clarity.

Council resolution

Deputy Mayor Brosnan / Councillor Simpson

That Council:

a) Endorse Council Staff to prepare all information to support a private plan change and variation to the remaining stages of parklands

b) Note the funding for the private plan change, and preparation work to be covered in full by the ringfenced parklands development budgets.

c) Delegate to the Council CCTO, Ahuriri Investment Management, once formed, to apply for the private plan change

Carried

6. CCTO Tranche 1 Assets - Leasehold Land

Type of Report:	Legal and Operational
Legal Reference:	N/A
Document ID:	1845224
Reporting Officer/s & Unit:	Richard Munneke, Commercial Director

6.1 Purpose of Report

Council is exploring new ways of investing to diversify risk and improve liquidity and potential returns. As part of this process, Council will establish Ahuriri Investments Management Limited (AIM) – a Council Controlled Trading Organisation (CCTO) in early 2025.

AIM will be responsible for managing the NCC Investment Portfolio with a view to providing a resilient and growing income stream whilst also growing the combined asset value under management over the long term. The purpose of this report is to enable the impending AIM Board to realise the full combined commercial potential of the investment portfolio it is managing on Councils behalf focusing on the leasehold portfolio in particular.

To enable the AIM board to extract maximum return on the commercial leasehold portfolio they will need to be able to exercise their commercial expertise freely without being constrained by existing non-commercial policy frameworks or further consideration from Council and its Committees. This report provides the framework for such an operating environment with particular reference to the commercial leasehold portfolio.

At the meeting

The Commercial Director, Mr Munneke spoke to the report following Council’s direction to diversify the risk and improve the liquidity of Council’s assets with Parklands and leasehold land making up the bulk of the assets.

In response to questions the following was clarified:

· Previously reasons defining a piece of land as strategic was if in the future Council could potentially use the land to build a Council facility and that analysis originally undertaken was on the basis that the entire leasehold land portfolio was untouchable and could not be sold with reasons of public accessways, potential stormwater use.

· During analysis it has been found that there are no informal public accessways identified through those properties. They are all formalised through bike lanes, Council paths etc. The correct mechanism would be through the District Plan rather than trying to include on a piece of land that Council owns and find the most suitable place.

· There has been no communication at this stage with the current lessees of upcoming changes and the contract does not imply that any consultation is required.

· The CCTO is Council’s agent and ownership still remains with Council.

· Ms Ellerm clarified that Council’s assets would remain on Council’s balance sheet but is a decision making delegation to the CCTO. However, it would be appropriate, once the CCTO is formed and in place that a notification is sent to the leasehold owners.

Council resolution

Mayor Wise / Councillor Crown

That Council:

a) Approve Ahuriri Investments Management (AIM) to manage the commercial leasehold portfolio in its entirety as part of NCC investment portfolio including full delegation on the commercial future of the portfolio and its component parts.

b) Approve the amended Investment Property Portfolio Policy (Doc Id 1845711) reflecting the role and responsibility implied to Ahuriri Investments Management (AIM) under the Statement of Expectations.

c) Instruct Ahuriri Investments Management (AIM) through Council’s Statement of Expectation to establish a commercial process for divestment of leasehold land to lessees.

ACTION: Officers manage communications to leaseholders including:

- Notification of the Chair appointed to the Ahuriri Investment Management

- Point of contact for communication

- Timeframes around the future process

- Potential purchase timeline feasibility, where possible.

Carried

7. Action Points Register as of 10 April 2025

Type of Report:	Operational
Legal Reference:	N/A
Document ID:	1844668
Reporting Officer/s & Unit:	Anna Eady, Team Leader Governance

7.1 Purpose of Report

The Action Points Register (Register) records the actions requested of Council officials in Council and Committee meetings. This report provides an extract from the Register for Council to note. It does not include action points that were requested in public excluded Council or Committee meetings.

At the meeting

The Manager Strategy and Transformation Mrs Murphy provided an update on actions since the agenda was published.

Action 173 – Dolbel Reserve:

a) Work on the toilet block at Dolbel Reserve has not yet commenced and will not begin until the next financial year.

b) Dolbel Reserve volunteers are undertaking weed control and planting in the area to allow for additional seating in the future.

Action 174 – Upgrades to the Municipal Theatre:

a) Upgrades to the toilets off the Port of Napier Foyer were completed and ready for use on 14 February 2025.

b) The toilets have been completed and the painting of the ticket office completed.

Action 175 – Three Waters Capital Programme Delivery - Reported to the Sustainable Napier Committee meeting on 10 April – there are no 2020 projects listed on hold or not started.

Action 176 – Three Waters Capital Programme Delivery Reported to Sustainable Napier meeting 10 April - EPMO is currently working on the proposed Governance structure for the Matāruahou Reservoir

Action 177 - Three Waters Capital Programme Delivery - Report presented and endorsement at Sustainable Napier meeting 10 April on procurement strategy for next stages for the Matāruahou Reservoir.

Action 171 – Holt Planetarium - Officers to confirm if Lyn Trafford has been included on the Holt Planetarium Project Group. A report is scheduled to be presented to the Napier People and Places Committee at the 21 August 2025 meeting.

Council resolution

Councillors Chrystal / Boag

That Council:

a. Note the extract from the Action Points Register as of 10 April 2025.

Carried

8. Amendment to the 2025 Meeting Schedule

Type of Report:	Procedural
Legal Reference:	Local Government Act 2002
Document ID:	1844734
Reporting Officer/s & Unit:	Anna Eady, Team Leader Governance

8.1 Purpose of Report

The purpose of this report is to consider an amendment to the 2025 meeting schedule, which was adopted on 31 October 2024.

It is proposed that the meeting schedule be amended as outlined in the recommendation of this report.

At the meeting

The Manager Strategy and Transformation Mrs Murphy provided an update with the addition of the following:

· Hearings Committee to be held on 9 May 2025 at 9.30am; and

· Community Services Grants Committee previously scheduled for 30 June 2025 now to be held on 16 June 2025 at 9.00am.

Council resolution

Councillors Mawson / Taylor

That Council:

a) Adopt the following amendment to the 2025 meeting schedule:

· Hearings Committee	New Date	9 May 2025 – 9.30am
· 3 Year Partnership Fund Committee	New Date	22 May 2025 – 9.30am
· Community Services Grant	Change date	16 June 2026 – 9.00am previously 30 June 2025
· Ngā Mānaukanuka o te Iwi	Change Date	4 July 2025 – 10.00am Previously 13 June 2025)

ACTION: Officers to confirm that recommendations required from Ngā Mānukanuka o te Iwi are not impacted by the change of date and if necessary an additional date be chosen.

Carried

Reports under Delegated Authority

1. Tenders Let

Type of Report:	Information
Legal Reference:	N/A
Document ID:	1846285
Reporting Officer/s & Unit:	Debbie Beamish, Executive Assistant to the Chief Executive

1.1 Purpose of Report

To report the Tenders let under delegated authority for the period 17 March 2025 to 11 April 2025.

At the meeting

There was no discussion on this item at the meeting.

Council resolution

Deputy Mayor Brosnan / Councillor Price

That Council:

a) Receive the Tenders Let for the period 17 March 2025 to 11 April 2025 as below:

· Contract 2810 Wastewater Flowmeter Installation be awarded to Fulton Hogan Limited in the sum of $600,000 excl. GST.

· Contract 2859 Wastewater Network Flowmeters be awarded to EMC Industrial Group in the sum of $140,660 excl. GST.

Carried

Minor matters

Eskdale Cemetery - Following the address of Irene Cahill in Public Forum it was agreed that further investigation be undertaken.

Council resolution

Councillors Price / Chrystal

That Council:

a) Note the Eskdale Cemetery Public Forum from Irene Cahill; and

b) Direct officers to prepare a Council paper to consider opportunities for access permission, appropriate funding opportunities, and in kind support for spraying and arborist work.

Carried

Resolution to Exclude the Public

Council resolution

Councillors Tareha / Mawson

a) That the public be excluded from the following parts of the proceedings of this meeting.

Agenda Items:

1. Civic Precinct Main Contractor Tender Recommendation Report

2. Remuneration for Chair of Ngā Mānukanuka o te Iwi Committee

3. Elected Member Recruitment for Ahuriri Investment Management Director Roles

4. Action Points Register (Public Excluded) as of 10 April 2025

5. Land Purchase - 44 Briasco Street, Awatoto

b) That the following persons be permitted to remain in the Public Excluded session for Item 1 – Civic Precinct Main Contractor Tender Recommendation Report for their expertise on this matter.

Name	Organisation
· Mijo Wilson [zoom]	The Building Intelligence Group
· Stuart Lyons	The Building Intelligence Group
· Shayne Walker	Independent Mana Whenua Consultant
· Jon Rennie	Athfield Architects
· Richard Van Looy	WT Partnership
· Greg Wise [zoom]	Chapman Tripp
· Michael Gilbertson	The Building Intelligence Group
· David Lambie	TwentyTwo Independent Property Advisors
· Scott Hamilton [zoom]	Rautaki Consultants
· Byron Roff	The Building Intelligence Group

Carried

The general subject of each matter to be considered while the public was excluded, the reasons for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution were as follows:

General subject of each matter to be considered.	Reason for passing this resolution in relation to each matter. That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information where the withholding of the information is necessary to:	Ground(s) under section 48(1) to the passing of this resolution. 48(1)(a) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:	Plain English reason for passing this resolution in relation to each matter
Agenda Items
1. Civic Precinct Main Contractor Tender Recommendation Report	7(2)(b)(ii) Protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information 7(2)(h) Enable the local authority to carry out, without prejudice or disadvantage, commercial activities 7(2)(i) Enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	48(1)(a) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under section 6 or 7 (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.	We will be discussing commercially sensitive information
2. Remuneration for Chair of Ngā Mānukanuka o te Iwi Committee	7(2)(a) Protect the privacy of natural persons, including that of a deceased person	48(1)(a) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under section 6 or 7 (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.	To protect the privacy of individuals
3. Elected Member Recruitment for Ahuriri Investment Management Director Roles	7(2)(a) Protect the privacy of natural persons, including that of a deceased person	48(1)(a) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under section 6 or 7 (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.	To protect the privacy of nominees
4. Action Points Register (Public Excluded) as of 10 April 2025	7(2)(a) Protect the privacy of natural persons, including that of a deceased person	48(1)(a) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under section 6 or 7 (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.	To protect privacy.
5. Land Purchase - 44 Briasco Street, Awatoto	7(2)(j) Prevent the disclosure or use of official information for improper gain or improper advantage	48(1)(a) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under section 6 or 7 (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.	To enable Council Officers to negotiate the purchase without undue advantage to the vendors or third parties.
Public Excluded Text
Council has considered the public interest in the information above and balanced those interests with the reason(s) for withholding this information. This ensures Council has met the requirements for withholding information under section 7(2) of the Local Government and Official Information and Meetings Act 1987.

The meeting adjourned at 11.32am and reconvened in

Public Excluded session at 11.45am

The meeting closed with a karakia at 2.03pm

Approved and adopted as a true and accurate record of the meeting.

Chairperson ......................................................................................................................

Date of approval ...............................................................................................................

[1] Schedule 7, clause 32. Local Government Act 2002.

Council Members	Chair: Mayor Wise Members: Deputy Mayor Brosnan, Councillors Boag, Browne, Chrystal, Crown, Greig, Mawson, McGrath, Price, Simpson, Tareha and Taylor
Officer Responsible	Chief Executive
Administrator	Governance Team
	Next Council Meeting Thursday 26 June 2025

Chairperson	Her Worship Mayor Kirsten Wise
Deputy Chairperson	Deputy Mayor Annette Brosnan
Membership	All elected members
Quorum	7
Meeting frequency	At least 6 weekly and as required
Executive	Chief Executive

· 18 November 2024	Climate Action Joint Committee (Doc Id 1852141)
· 21 February 2025	Hawke’s Bay Regional Transport Committee (Doc Id 1853550)
· 26 February 2025	Hawke’s Bay Crematorium Committee (Doc Id 1845585)

· 18 November 2024	Climate Action Joint Committee (Doc Id 1852141)
· 21 February 2025	Hawke’s Bay Regional Transport Committee (Doc Id 1853550)
· 26 February 2025	Hawke’s Bay Crematorium Committee (Doc Id 1845585)

Meeting Date:	Thursday 5 June 2025
Time:	9.30am
Venue:	Large Exhibition Hall War Memorial Centre Marine Parade Napier
	Livestreamed via Council’s Facebook page

Meeting Date:	Tuesday 15 April 2025
Time:	9.30am – 10.52am
Venue	Large Exhibition Hall War Memorial Centre Marine Parade Napier
	Livestreamed via Council’s Facebook page

Present	Chair: Mayor Wise Members: Councillors Chrystal, Crown, Greig, Mawson, McGrath, Price, Simpson and Taylor
In Attendance	Acting Team Leader Open Spaces (Russell Engelke) Consultant, Sage Planning (Debra Stewart) Parks Asset Planner (Mike Alebardi)
Also in Attendance	Submitters speaking: Jennifer Ellingham and Janet Campbell (HB Horse Trails), Lynne Anderson (Dotterels Society), Debbie Monahan (Biodiversity Hawke’s Bay), Crystal Lau (Cancer Society) and Angie Denby and Sue McDonald (Ahuriri Estuary Protection Society)
Administration	Governance Advisors (Carolyn Hunt and Jemma McDade)

2022-2025 TERM OF REFERENCE - COUNCIL