Minutes of Ordinary Meeting of Council

Ordinary Meeting of Council - 26 June 2025 - Open Minutes

Order of Business

The meeting opened with the Council Karakia.

Nil

Public Forum
Unison Networks Limited - Jason Larkin, General Manager, Customer, Commercial and Regulatory and Gagan Chadha, General Manager Networks and Operations – displayed a PowerPoint presentation (Doc Id 1863947) on the Regulatory Asset Management Plans for the next ten years and how they relate to Hawke’s Bay and also who Unison is and where they fit in the energy sector. Unison’s 10-year plan is designed to future-proof electricity networks. Based on thorough analysis and customer engagement, it focuses on three key areas: network resilience, enabling decarbonisation, and supporting future growth. The summarised plan is available on the Unison website https://www.unison.co.nz/tell-me-about/unison-group/publications-disclosures/asset-management-plan/. The plan’s key components include upgrading the network, e.g. building substations to increase capacity, incorporating smart grid technologies for better management and monitoring, and helping industrial customers transition to decarbonised solutions to support New Zealand’s net zero carbon target by 2050. Additionally, the plan aims to improve connectivity processes and make it easy to onboard new connections, including solar integration and EV charging, as consumer lifestyles continue to evolve. In August, Unison will host regional community events to present 10-year plans in person. These events will provide an opportunity to connect with the community and discuss the initiatives and factors that shape plans in each region. Feedback is crucial in ensuring that Unison plans align with community needs and expectations.

Attachments 1 Unison PowerPoint Presentation (Doc Id 1863947)

Announcements by the Mayor

Nil

Announcements by the management

Nil

Minor Matters

· Misleading Public Statements and Code of Conduct Obligations

Confirmation of minutes

Council resolution

Councillors Greig / Price

a) That the Draft Minutes of the Ordinary (Annual Plan) meeting held on 26 May 2025 be confirmed as a true and accurate record of the meeting.

b) That the Draft Minutes of the Ordinary meeting held on 5 June 2025 be confirmed as a true and accurate record of the meeting.

Carried

Agenda Items

1. Adoption of the Annual Plan 2025/26

Type of Report:	Legal
Legal Reference:	Local Government Act 2002
Document ID:	1858411
Reporting Officer/s & Unit:	Danica Rio, Senior Advisor Corporate Planning

1.1 Purpose of Report

This report presents the final Annual Plan 2025/26 for adoption by Council. As per section 95(3) of the Local Government Act 2002 (LGA 2002), Council is required to adopt the plan prior to 1 July 2025.

At the meeting

The Senior Advisor Corporate Planning, Ms Rio supported by Ms Thomson took the report as read advising that the report summarised the processes to date and presents the final plan for adoption.

Councillor Browne highlighted at the meeting that in her opinion in an effort to keep rates low there had been under-investment in Council’s resilience and adaptation for climate change. She signalled to the future Council that it would be wise to include more funding for adaptation towards climate change in the next budget, and to look to install the resilience fund to enable reserves to build up and be available for response when required.

Council resolution

Mayor Wise / Deputy Mayor Brosnan

That Council:

a. Note that the Annual Plan 2025/26 has been developed in accordance with the requirements of the Local Government Act 2002, but Council will have an unbalanced budget for the year.

b. Note that due to the decisions made as part of the deliberations process, Council have settled on an average rates increase of 8.9% for 2025/26 which is 2.8% lower than the 11.7% increase indicated in the Three-Year Plan.

c. Adopt the Annual Plan 2025/26 (Doc Id 1859875).

d. Delegate responsibility to the Chief Financial Officer to approve any final edits required to the Annual Plan and supporting information in order to finalise the documents for uploading online and physical distribution.

e. Direct officers to comply with section 95 (7) of the Local Government Act 2002 and make the Annual Plan publicly available.

Carried

Councillor McGrath voted AGAINST the Motion.

2. 2025/26 Rates Resolution

Type of Report:	Legal
Legal Reference:	Local Government (Rating) Act 2002
Document ID:	1859409
Reporting Officer/s & Unit:	Garry Hrustinsky, Corporate Finance Manager

2.1 Purpose of Report

To set rates for 2025/26 in accordance with the Local Government (Rating) Act 2002 and with the Funding Impact Statement.

At the meeting

The Corporate Finance Manager, Mr Hrustinsky advised that this was an administrative process to set rates for the 2025/26 year required under Section 23 of the Local Government (Rating) Act 2002 and follows on from the adoption of the Council’s Annual Plan.

Mr Hrustinsky advised that for the 2025/26 funding year the resilient rate is $17.50 per separately used or inhabited portion of a rating unit across Napier. A reserve can be created from the funds however there is the ability to utilise the funds for future expenditure or when emergencies do occur. It was noted that there is an intention as part of the Long Term Plan process to start building back in costs with regard to emergency management.

Council resolution

Councillors Boag / Mawson

That Council:

a. Resolve that the Napier City Council set the following rates under the Local Government (Rating) Act 2002, on rating units in the city for the financial year commencing on 1 July 2025 and ending on 30 June 2026, and that all such rates shall be inclusive of Goods and Services Tax (GST):

(A) GENERAL RATE

A general rate set under Section 13 of the Local Government (Rating) Act 2002 made on every rating unit, assessed on a differential basis on the rateable land value to apply to the Differential Groups as follows:

Differentials	Group / Code		Differential Rate	General rate - cents in the dollar on Land Value
Residential / Other	1		100%	0.46031
Commercial & Industrial		2	260%	1.19681
Rural		3	85%	0.39126
Rural Residential		4	90%	0.41428

(B) UNIFORM ANNUAL GENERAL CHARGE

A Uniform Annual General Charge of $578.70 per separately used or inhabited part of a rating unit for all rateable land set under Section 15 of the Local Government (Rating) Act 2002.

(C) WATER RATES

1. Fire Protection Rate

A targeted rate for fire protection, set under Section 16 of the Local Government (Rating) Act 2002 on a differential basis and on the rateable capital value on every rating unit connected to the Napier Water Supply System. This rate will apply to the Differential Groups and Categories as follows:

Fire Protection Rate Differential Description

(cents per dollar of Capital Value)

Connected to water Supply System

Central Business District and Fringe Area

0.02421

Suburban Shopping Centres, Hotels and Motels and Industrial rating units outside of the CBD

0.01210

Other rating units connected to the water supply system

0.00605

2. Water Rate

A targeted rate of $371.60 for Water Supply, set on a differential basis under Section 16 & 17 of the Local Government (Rating) Act 2002 as a fixed amount on a uniform basis, applied to each separately used or inhabited part of a rating unit connected to the Napier Water Supply System.

3. Water by Meter Charge

A targeted rate for water supply, set under Section 19 of the Local Government (Rating) Act 2002, on a differential basis per cubic metre of water consumed after the first 300m³per annum, to all metered rating units as follows:

	Water Meter Rate per cubic metre
Extra-ordinary Supplies ($/m³)	$0.77214

4. Stormwater Rate

This rate recovers the net cost of the stormwater activity. A targeted rate for stormwater is set on a differential basis under Sections 16 & 17 of the Local Government (Rating) Act 2002 based on the rateable capital value on every rating unit within the defined service area.

Rural properties are exempted.

The differential categories for Stormwater Rates are:

Differentials	Cents per dollar of Capital Value
Residential / Other	0.02853
Commercial & Industrial	0.07417
Rural Residential	0.02853

5. Sewerage Rate

This rate recovers the net cost of the waste water activity. A targeted rate for sewerage treatment and disposal, is set on a differential basis under Section 16 of the Local Government (Rating) Act 2002 as a fixed amount on a uniform basis.

The rate of $440.80 is applied to each separately used or inhabited part of a rating unit connected to the City Sewerage system.

6. Bay View Connection Rate

The Bay View Sewerage Scheme involves reticulation and pipeline connection to the City Sewerage System. Prior to 1 November 2005, property owners could elect to connect either under a lump sum payment option, or by way of a targeted rate payable over 20 years.

A targeted rate for Bay View Sewerage Connection, set under Section 16 of the Local Government (Rating) Act 2002 as a fixed amount on a uniform basis, applied to each separately used or inhabited part of a rating unit connected to the Bay View Sewerage Scheme, where the lump sum payment option was not elected.

The rate applies from 1 July following the date of connection for a period of 20 years, or until such time as a lump sum payment for the cost of connection is made.

The category of rateable land for setting the targeted rate is defined as the provision of a service to those properties that are connected to the sewerage system, but have not paid the lump sum connection fee.

The rate to apply for 2025/26 is $941.35.

(D) REFUSE & RECYCLING

1. Refuse Collection and Disposal Rate

A targeted rate for refuse collection and disposal, set under Section 16 of the Local Government (Rating) Act 2002 as a fixed amount on a uniform basis, applied to each separately used or inhabited part of a rating unit, for which a weekly rubbish collection service is available, with the rate being 2 or 3 times the base rate for those units where 2 or 3 collections per week respectively is available. This rate will apply as follows:

RATE

COLLECTION PER WEEK

COLLECTIONS PER WEEK

$260.90

$521.80

$782.70

Rating units which Council officers determine are unable to practically receive the Council service and have an approved alternative service will be charged the Refuse Collection and Disposal Rate, but will be remitted the full balance for the rating year.

2. Kerbside Recycling Rate

A targeted rate for Kerbside Recycling, set under Section 16 of the Local Government (Rating) Act 2002, as a fixed amount on a uniform basis, applied to each separately used or inhabited part of a rating unit for which the Kerbside recycling collection service is available. This rate will apply as follows:

Charge per separately used or inhabited part of a rating unit

$125.60

Rating Units which Council officers determine are unable to practically receive the Council service and have an approved alternative service will be charged the Kerbside Recycling Rate, but will be remitted the full balance for the rating year.

(E) VEHICLE LEVY

1. Inner City Vehicle Levy

A targeted rate that provides funding for additional off-street car parking in the Central Business District set under Sections 16 &17 of the Local Government (Rating) Act 2002 on a differential basis on the rateable land value, to apply to rating units in the Central Business District. The rate to apply to the Differential Groups is as follows:

Description	Cents in the dollar on Land Value
Properties where council provides additional parking due to the property receiving a 100% levy.	0.06011
Properties where council provides additional parking due to the property receiving a 50% levy.	0.03005

2. Taradale Vehicle Levy

A targeted rate, previously known as the Taradale Off Street Parking Rate, provides funding for additional off street car parking in the Taradale Shopping and commercial area and to maintain existing off street parking areas in Taradale, set under Section 16 of the Local Government (Rating) Act 2002 as a rate in the dollar on Land Value on rating units in the Taradale Commercial and Shopping Area as follows:

Description	Cents in the dollar on Land Value
Taradale Vehicle Levy	0.06022

3) Suburban Vehicle Levy

A targeted rate, previously known as the Suburban Off Street Parking Rate, provides funding for additional off street car parking in Suburban Shopping and commercial areas and to maintain existing off street parking areas in suburban shopping and commercial areas, set under Section 16 of the Local Government (Rating) Act 2002 as a rate in the dollar on Land Value on all rating units in Suburban Shopping and Commercial Areas as follows:

Description	Cents in the dollar on Land Value
Suburban Vehicle Levy	0.06022

(F) PROMOTION RATES

1. NCBI CBD Promotion Levy

A targeted rate to fund at least 70% of the cost of the promotional activities run by the Napier City Business Inc, set under Section 16 of the Local Government (Rating) Act 2002, and applied uniformly on the rateable land value of all rating units in the area defined as the Central Business District, such rate to apply to applicable properties within the Differential Groups and Differential Codes as follows:

Description	Cents in the dollar on Land Value
Properties in the CBD Promotion Rate area	0.20268

2. Taradale Promotion Rate

A targeted rate to fund the cost of the Taradale Marketing Association’s promotional activities, set under Section 16 of the Local Government (Rating) Act 2002 and applied uniformly on the rateable land value of all rating units in the Taradale Suburban Commercial area, such rate to apply to the Differential Groups and Differential Codes as follows:

Description	Cents in the dollar on Land Value
Properties in the Taradale Promotion Rate area	0.16305

(G) OTHER RATES AND CHARGES

1. Swimming Pool Safety Rate

A targeted rate to fund the cost of pool inspections and related costs, set under Section 16 of the Local Government (Rating) Act 2002, as a fixed amount on every rating unit where a swimming pool or small heated pool (within the meaning of the Building (Pools) Amendment Act 2016) is located, of $83 per rating unit.

2. Rangatira Revetment Rate

Revetment construction commenced in 2023 to provide protection from ongoing coastal erosion. The Rangatira Revetment targeted rate is a fixed amount of $348.61, set on a uniform basis under Section 16 of the Local Government (Rating) Act 2002. It is applied to each separately used or inhabited part of a rating unit on the north side of Whakarire Avenue. This rate recovers the private funding component of the cost over a period of 25 years.

3. Resilience Rate

This rate partially funds activities related to emergency preparedness including, but not limited to, infrastructure projects, civil defence planning, emergency equipment, and other disaster-related planning. These costs would otherwise not be budgeted for, or included, in the Long Term Plan. The targeted rate is a fixed amount of $17.50 set on a uniform basis, applied to each separately used or inhabited part of a rating unit. This rate has been introduced according to the procedure set out in Section 23 of the Local Government (Rating) Act 2002.

4. Due Dates for Payment and Penalty Dates (For Rates other than Water by Meter Rates)

That rates other than water by meter charges are due and payable in four equal instalments. A 10% penalty will be added to any portion of rates (except for Water by Meter) assessed for the 2025/26 rating year that remains unpaid after the relevant instalment date. The respective penalty dates are shown in the following table as provided for in section 57 and 58(1)(a) of the Local Government (Rating) act 2002.

Instalment	Due date	Penalty Date
1	20 August 2025	20 August 2025
2	19 November 2025	19 November 2025
3	18 February 2026	18 February 2026
4	20 May 2026	20 May 2026

Any portion of rates assessed in previous years (including previously applied penalties) which remains unpaid on 30 July 2025 will have a further 10% added, firstly on 31 July 2025, and if still unpaid, again on 31 January 2026.

5. Water Rates

Targeted rates for metered water supply will be separately invoiced from other rates invoices. Metered water supply for commercial properties is invoiced quarterly and metered water for domestic (residential) water supply is invoiced annually. A 10% penalty will be added to any part of the water rates that remain unpaid by the due date as shown in the table below as provided for in section 57 and 58(1)(a) of the Local Government (Rating) Act 2002.

Metered Water Supply rates are due for payment as follows:

Instalment	3 monthly invoicing Due Date	Penalty date
1	20 July 2025	26 July 2025
2	20 October 2025	26 October 2025
3	20 January 2026	26 January 2026
4	20 April 2026	26 April 2026
Period Ending	Annual invoicing Due Date	Penalty date
30 June 2025	20 July 2025	26 July 2025
30 June 2026	20 July 2026	26 July 2026

A penalty of 10% will be added to any portion of water supplied by meter, assessed in the current year, which remains unpaid by the relevant instalment due date, on the respective penalty date above.

Any portion of water rates assessed in previous years (including previously applied penalties) which are unpaid by 30 July 2025 will have a further 10% added, firstly on 31 July 2025, and if still unpaid, again on 31 January 2026.

Any water payments made will be allocated to the oldest debt.

Carried

Councillor McGrath voted AGAINST the Motion

3. Napier City Council Local Alcohol Policy

Type of Report:	Operational and Procedural
Legal Reference:	Enter Legal Reference
Document ID:	1850635
Reporting Officer/s & Unit:	Stephen Bokkerink, Team Leader Compliance

3.1 Purpose of Report

The purpose of this report is to obtain a resolution from Council to publicly notify the final Local Alcohol Policy for adoption 30 days after public notification.

At the meeting

The Team Leader Compliance, Mr Bokkerink supported by Mr Johnson took the report as read and responded to questions.

In response to questions the following was clarified:

· The Joint Alcohol Committee with Hastings met once following the Workshop held on 30 January 2025. The purpose of that meeting was to seek alignment and to understand any areas of divergence between Napier and Hastings. Following deliberations the Committee did not meet again as the direction for Napier’s draft policy was clear.

· Hastings District Council (HDC) would be meeting later today and there are some areas of divergence in relation to on-licence hours. The HDC officer’s recommendation was for 2.00am close for bars and taverns and a 9.00pm close for supermarkets

AMENDMENT TO OFFICER’S RECOMMENDATION

Councillor Boag/Councillor Taylor

That Council:

a) Receive the report titled Napier City Council Local Alcohol Policy dated 26 June 2025.

b) Amend the Local Alcohol Policy with the following changes, to read:

1. On licence hours – maximum trading hours 8.00am to 2.30 am the following day, with a one-way door restriction from 1.30am

2. Off licence hours a) and b) both close at 9.00pm

c) Approve that in accordance with section 81 and section 90 of the Sale and Supply of Alcohol 2012 (the Act):

1. The Local Alcohol Policy is publicly notified.

2. The Local Alcohol Policy is adopted 30 days after the date it is publicly notified.

3. The Local Alcohol Policy comes into force on the date it is adopted (as there are no changes to the maximum trading hours or one-way door restriction proposed).

The Motion was PUT and LOST

FOR: Councillors Boag, Browne, Greig and Taylor

AGAINST: Mayor Wise, Deputy Mayor Brosnan, Clrs Chrystal, Crown, Mawson, McGrath, Price, Simpson and Tareha

Council resolution

Councillors McGrath / Mawson

That Council:

a. Receive the report titled Napier City Council Local Alcohol Policy dated 26 June 2025.

b. Approve that in accordance with section 81 and section 90 of the Sale and Supply of Alcohol 2012 (the Act):

1. The Local Alcohol Policy is publicly notified.

2. The Local Alcohol Policy is adopted 30 days after the date it is publicly notified.

3. The Local Alcohol Policy comes into force on the date it is adopted (as there are no changes to the maximum trading hours or one-way door restriction proposed).

Carried

Councillors Boag, Browne, Greig and Taylor voted AGAINST the Motion

4. Adopt City Wide Reserve Management Plan

Type of Report:	Legal and Operational
Legal Reference:	Reserves Act 1977
Document ID:	1851986
Reporting Officer/s & Unit:	Kate Ivicheva, Manager Asset Strategy Debra Stewart, Contractor

4.1 Purpose of Report

For Council to adopt the Final City-Wide Reserve Management Plan (CWRMP), which has been prepared in accordance with Section 41 of the Reserves Act 1977 and amended to reflect decisions made as part of the public submissions and hearings process.

At the meeting

The Manager Asset Strategy, Ms Ivicheva supported by Debra Stewart, Consultant presented the report.

It was noted that the Positive Ageing Strategy had not been considered specifically however, there is a general policy framework within the Plan and officers would take it into account.

Council resolution

Councillors Crown / Simpson

That Council:

a. Adopt the City-Wide Reserves Management Plan (Doc Id 1860344), which has been prepared per Section 41 of the Reserve Act.

a. Note that the final CWRMP will be forwarded to the Minister of Conservation for signing and sealing, in accordance with Section 41(5) and (6) of the Reserves Act 1977.

Carried

5. Adoption of Waste Management and Minimisation Bylaw 2025

Type of Report:	Legal
Legal Reference:	Waste Minimisation Act 2008
Document ID:	1858962
Reporting Officer/s & Unit:	Stefni Wilson, Waste Minimisation Lead

5.1 Purpose of Report

This report is to obtain a decision from Council on the adoption of the Waste Management and Minimisation Bylaw 2025 (Bylaw). It is a legal requirement of the Waste Minimisation Act 2008 (the Act) to have adopted a Waste Management and Minimisation Bylaw.

At the meeting

The Waste Minimisation Lead, Ms Wilson supported by Ms Schaare presented the report and responded to questions.

In response to questions the following was clarified:

· The Bylaw would be reviewed again in the next five years.

· Ms Wilson confirmed that section 7 of the WWMP Bylaw explains the responsibilities of waste collectors and operators, which includes non-collection or disposal of any waste material that has not been separated.

· Following adoption of the Bylaw a press release and direct communication to all waste operators would be undertaken, outlining that mixed waste will not be collected at kerbside from customers.

Council resolution

Councillors Tareha / Browne

That Council:

a. Receive the report titled Adoption of Waste Management and Minimisation Bylaw 2025, dated, 26 June 2025.

b. Adopt the Waste Management and Minimisation Bylaw 2025 (Doc Id 1860544) in accordance with section 56 of the Waste Minimisation Act 2008 and Local Government Act 2002, sections 151, 155, and 156.

c. Delegate authority to the Chief Executive all duties and actions under the Waste Management and Minimisation Bylaw 2025 and

d. Direct Officers to request relevant sub-delegation from the Chief Executive to perform the duties and decision making required under the bylaw.

ACTION: Direct officers to prepare a press release and individual communication to all waste operators following adoption of the Waste Management and Minimisation Bylaw 2025 and include that mixed waste will not be picked up at kerbside from customers.

Carried

6. Adoption of the Napier/Hastings Future Development Strategy

Type of Report:	Legal and Operational
Legal Reference:	N/A
Document ID:	1861086
Reporting Officer/s & Unit:	Paulina Wilhelm, Manager City Development

6.1 Purpose of Report

The purpose of this report is to inform the adoption of a final joint Future Development Strategy (FDS) for the Napier-Hastings urban environment, which satisfies section 3.12 of the National Policy Statement on Urban Development (NPSUD).

At the meeting

The Manager City Development, Ms Wilhelm presented the report advising that the Future Development Strategy (FDS) sets up the long term growth for the region including Napier. This paper was presented to the Hawke’s Bay Regional Council (HBRC) on 25 June 2025 and would be presented to the Hastings District Council on 26 June 2025.

An amended recommendation was circulated following the decision by the Hawke’s Bay Regional Council (HBRC) on 25 June 2025 to adopt the FDS excluding the Riverbend Road and Middle Road sites. The HBRC recommendation was a departure from the Joint Committee recommendation of 19 May 2025 which was to adopt the FDS with the inclusion of Middle Road sites

Ms Wilhelm advised that the FDS be approved rather than adopted to enable officers to work collaboratively towards one joint FDS document.

In response to questions the following was clarified:

· There is a legislated timeline for the FDS and TLAs would endeavour to complete the process as soon as possible to have an endorsed adopted FDS prior to the elections in October.

· If there are different recommendations from Councils the FDS would be similar to when it went out for consultation, as the HBRC had expressed concern about including the Riverbend Road and Middle Road sites and some wording had been included to indicate the discrepancies.

· The aim is to have a joint FDS that notes the points of difference between the TLAs but it is adopted as one document..

· If the FDS is adopted rather than approved, it would mean that there would be different versions of the FDS and potentially this poses some risks. This will not comply with the National Policy Statement on Urban Development (NPSUD) requirement to have a joint regional FDS. Approving the FDS would enable officers to work together on a joint final FDS that can be adopted before the elections.

The District Plan is currently going through a hearings process and one of the matters is rezoning and there is a submission from the developers of Riverbend Road seeking to rezone that land which will be considered through a Resource Consent process.

· If the FDS version is adopted today it would not be a regional FDS and not compliant. The proposed new recommendation (i) would provide an opportunity to develop wording that would be included in a joint version so it could be adopted.

Council resolution

Mayor Wise / Councillor Crown

That Council:

a) Receive the report titled Adoption of the Napier/Hastings Future Development Strategy 26 June 2025.

b) Notes the resolution of the Napier Hastings Future Development Strategy Joint Committee (FDSJC) from its Committee Meeting on 19 May 2025 as shown in the meeting minutes (Attachment 5 (Doc Id 1861089). In particular resolution B which recommended the endorsement of the IHP report with the exclusion of Riverbend Road NC4b.

c) Notes this Agenda Report fulfils the Requirement of Resolution D (Report for Partner Councils) of the FDSJC.

d) Notes the draft final FDS (Attachment 1) does not include the FDSJC Resolution (refer Recommendation B) to exclude NC4b Riverbend Road.

e) Notes that Hastings District Council/Napier City Council (HDC/NCC), in accordance with Section 3.12 of the National Policy Statement on Urban Development 2020 which relates to requirements local authorities to prepare and publish a Future Development Strategy (FDS), accepts in part the recommendations of the FDSJC, but with the inclusion of Riverbend Road NC4b.

f) Approves a final FDS that includes Riverbend Road NC4b with additional wording below relating to that specific site (to be added to page 59, following the wording describing Ahuriri Station):

Riverbend (NC4b)

Riverbend (NC4b) has long been identified as a potential location for future urban development, including through the Heretaunga Plains Urban Development Strategy 2010 and 2017 editions. Active planning work has been undertaken over recent years involving the landowner and Napier City Council.

HBRC has expressed concerns about the potential for development at Riverbend given the site’s susceptibility to flooding risk and other natural hazards. There is well documented evidence of flooding affecting the site (for example, recent events in November 2020 and February 2023). The low-lying topography means the site is vulnerable to runoff and flooding, including from the existing neighbouring residential area.

Significant site-specific engineering works would be required to manage stormwater and flooding effects arising from development at Riverbend, including to maintain important environmental values to an acceptable level. Additional land will be required to manage these effects outside of the existing identified NC4b area if mitigation works cannot be achieved onsite. This is acknowledged in a footnote to Table 3 of the FDS. The inclusion of Riverbend NC4b in the FDS does not predetermine the outcome of subsequent planning process, including structure planning, plan changes, and resource consent applications.

As part of any application for consent or rezoning proposal to develop the Riverbend NC4b site, further detailed work will need to be undertaken to ensure the site’s suitability for development and necessary mitigation of stormwater and flooding impacts. This should include consideration of ‘residual risks’ (i.e. circumstances where events may exceed design and construction capacity of stormwater mitigation works) as has been recommended in the 2024 Hawke’s Bay Independent Flood Review Panel’s report.

g) Notes that if the approved draft final FDS aligns with F, then consequential amendments will be required to be made to Attachment - Doc Id 1861092) to include the additional wording.

h) Notes the decision made by Hawke’s Bay Regional Council on 25 June 2025 to adopt a FDS which excludes the following sites identified by the Hearings Panel as New Residential Greenfield Development Areas: Riverbend Road NC4b and Middle Road Hn3a and Hn3b.

I) Directs staff to work with (HDC/NCC) and Hawke’s Bay Regional Council staff to prepare a joint FDS which takes into account the decisions made by all Partner Councils, and then report back with a final joint FDS that can be adopted by the Partner Councils and published in accordance with clause 3.12 of the National Policy Statement on Urban Development 2020.

Carried

7. Trade Waste Bylaw Review

Type of Report:	Legal and Operational
Legal Reference:	Local Government Act 2002
Document ID:	1859309
Reporting Officer/s & Unit:	Sarah Schaare, Environmental Projects Lead

7.1 Purpose of Report

To present the Napier City Council Trade Waste Bylaw Review 2025 report to Council

To seek endorsement from Council for the recommendations of the Napier City Council Trade Waste Bylaw Review 2025 report.

To seek endorsement for officers to progress with a review and amendment of the Trade Waste Fees and Charges

At the meeting

The Environmental Projects Lead, Ms Schaare supported by Mr Bond spoke to the report highlighting findings and some key recommendations from the recent external review of the NCC Trade Waste and Wastewater Bylaw.

In response to questions the following was clarified:

· Ms Schaare confirmed that in regard to compliance and enforcement there will be no areas of the internal manual that would be referred to as a reason for non-compliance, this would be included in the Bylaw.

· In December 2024 Council approved Trade Waste delegations to the Chief Executive under this Bylaw pending review of the delegations being undertaken as part of the Trade Waste Bylaw review. The sub-delegations is an internal process for officers to seek delegations through the Chief Executive.

· The delegations have been reviewed from a legal perspective and could be included in a report to Council on 31 July 2025.

Council resolution

Councillors Greig / Chrystal

That Council:

a) Endorse the recommendations from the Napier City Council Trade Waste Bylaw Review 2025 (1859656).

b) Endorse a review of the Integrated Napier City Council Trade Waste and Wastewater Bylaw 2022, noting that this will trigger a full bylaw review process.

c) Endorse a review and amendment of Trade Waste Fees and Charges.

d) Note that sub-delegation will be sought from the Chief Executive for delegations related to Trade Waste, following receipt of the Delegations report to the 31 July 2025 Council meeting.

Carried

8. Appointments - Reimagining Flood Resilience Steering Group

Type of Report:	Procedural
Legal Reference:	N/A
Document ID:	1856698
Reporting Officer/s & Unit:	Michele Grigg, Senior Policy Analyst Simon Bradshaw, Manager Infrastructure Developments

8.1 Purpose of Report

The purpose of this report is to approve the appointment of two elected members to the Reimagining Flood Resilience Heretaunga Plains Steering Group, which is being established and led by Hawke’s Bay Regional Council.

At the meeting

The Senior Policy Analyst, Ms Grigg spoke to the report advising that the establishment of this Steering Group is in response to the Hawke’s Bay Independent Flood Review and will focus on two major flood control schemes in Hawke’s Bay. It was noted that the Terms of Reference for the Steering Group will be discussed and agreed when the Group convenes.

Mr Bradshaw advised that the Technical Advisory Group was currently meeting monthly with the intent to advise the overview perspective. External experts will undertake the work. An external Project Manager from HBRC will be supporting the project. He advised that at this stage it was not impacting on officers usual work.

Council resolution

Councillor Crown / Deputy Mayor Brosnan

That Council:

a) Approve the appointment of Councillors Browne and Taylor to the Heretaunga Plains Steering Group for the Reimagining Flood Resilience project.

b) Note that six-monthly update reports will be provided to Council on the Reimagining Flood Resilience project by the Napier City Council Technical Advisory Group officers.

Carried

9. Remuneration Guidance Hearing Committee

Type of Report:	Operational
Legal Reference:	N/A
Document ID:	1859640
Reporting Officer/s & Unit:	Paulina Wilhelm, Manager City Development

9.1 Purpose of Report

The Elected Members Allowance and Expenses Policy establishes the framework for remuneration of Napier City Council elected members. We are proposing a change to the section “Hearing Fees” within the policy for elected members who participate in hearings as required by the Resource Management Act 1991 (RMA). The changes suggested in the policy ensures transparency and consistent compensation for elected member’s time, expertise, and responsibilities in the RMA decision-making process. The Policy covers participation in Resource Consent or RMA hearings.

At the meeting

The Manager City Development, Ms Wilhelm spoke to the report outlining guidance in terms of remuneration for elected members participating in Hearings for the proposed District Plan.

Council resolution

Deputy Mayor Brosnan / Councillor Browne

That Council:

a) Receive the report titled “Remuneration Guidance Hearing Committee” dated 26 June 2025.

b) Endorse changes made to the section Hearing Fees to the Elected Members Allowance and Expenses Policy (Doc Id 1859902).

Carried

10. Hawke's Bay Matariki Housing Leadership Group - Memorandum of Understanding

Type of Report:	Operational and Procedural
Legal Reference:	N/A
Document ID:	1859354
Reporting Officer/s & Unit:	Stephanie Murphy, Manager Strategy and Transformation

10.1 Purpose of Report

To provide an update on housing in Hawke’s Bay, the regional approach to delivering localised housing solutions.

Seeks approval to enter a Memorandum of Understanding (MoU) to support the continuation of locally led housing delivery via the Hawke’s Bay Matariki Housing Leadership Group (Leadership Group).

At the meeting

The Manager Strategy and Transformation, Ms Murphy presented the report advising that the approach by the Hawke’s Bay Matariki Housing Leadership Group is consistent with Council’s Housing Strategy adopted in October 2024.

In response to questions the following was clarified:

· Ms Murphy advised discussions are currently underway with Te Taiwhenua o te Whanganui ā Orotu to join the MoU. She also noted that both HDC and Central Hawke’s Bay District Council have endorsed becoming a party of the MoU.

· There will be a centralised point for stakeholders to view the Housing Plan. At the meeting held on 19 June 2025 an action for the Regional Recovery Agency was to start working on the overall strategic plan for housing and to be the first focus for them going forward. It is anticipated that this plan will be completed by the end of the year.

· Regular reporting back to individual organisations is proposed as an amendment to the MoU.

· Where the first tranche of 150 houses are going to be developed is required to be lodged with the Ministry of Housing and Urban Development by the end of June 2025. There is a broad scope across both Hastings and Napier, also Central Hawke’s Bay and Wairoa. There is the ability for another tranche to be developed into 2028.

Council resolution

Councillors Boag / Greig

That Council:

a) Receive the report Hawke’s Bay Matariki Housing Leadership Group Memorandum of Understanding dated 26 June 2025

b) Endorse the Hawke’s Bay Matariki Housing Leadership Group Memorandum of Understanding (MoU) (Doc Id 1859653)

c) Delegates the Mayor and Chief Executive to finalise and agree any minor non-consequential amendments to the MoU

d) Notes the Chief Executive as the delegate on the Hawke’s Bay Matariki Housing Leadership Group

Carried

11. Quarterly Performance Report

Type of Report:	Operational
Legal Reference:	N/A
Document ID:	1859545
Reporting Officer/s & Unit:	Talia Foster, Financial Controller

11.1 Purpose of Report

To present the Quarterly Performance Report for the three months ended 31 March 2025.

At the meeting

The Financial Controller, Ms Foster supported by Ms Thomson provided a brief summary of the report.

In response to questions the following was clarified:

· Ms Thomson advised that when the three year plan was set a forecast was made on the rate increases over the next 10 years. The rate increase for 2025/26 was set at 11.7% but was reduced to 8.9% in the Annual Plan. The forecast for 2026/27 was 9.1%, reducing to 8.4% for subsequent years. During each Annual Plan iteration the rates increases are reviewed and savings made where possible.

· All cost saving avenues within Council’s operating budgets are being exhausted and to find future savings without impacting Council’s balanced budget would need to look at levels of service, which requires public consultation and could occur through the Long Term Plan process.

· In regard to Council’s debt and debt headroom, currently there is sufficient debt headroom to allow for debt capacity in the event of another disaster or unforeseen expenditure. Council’s debt cap is set at 175% of annual revenue and currently is sitting at 71% for 2025/26. That debt cap is for a Council that does not have a credit rating. If a credit rating was obtained Council’s debt limit would rise to 280% of annual revenue, which would create greater debt headroom.

· Napier City Assist interactions for quarter 1 and 2 were down and this was analysed and was due to the Team reducing from ten staff in the first quarter to five staff in the third quarter. This has resulted in approximately a 40% reduction in interactions. Two new staff have recently been appointed to the City Assist Team and an increase in retailer interactions has been observed.

· In response to any impacts due to the organisational redesign on capital projects affected and risks Mr Bond advised that there was not a list of projects flagged as unable to be delivered, rather there may be adjusted timelines, with staff moving into new roles. There was support from the subcontractors for projects that are flagged as on track, and are a priority.

Councillor Crown, as Chair of the Prosperous Napier Committee advised that discussion on improvements to the wording of the levels of service have been discussed with the Chief Financial Officer and moving forward would be incorporated into the Long Term Plan process.

Council resolution

Councillors Crown / Browne

That Council:

a) Receive the Quarterly Performance Report (Doc Id 1860326) for the three months ended 31 March 2025.

Carried

12. Regional Economic Development Agency - Interim Update

Type of Report:	Procedural
Legal Reference:	N/A
Document ID:	1858609
Reporting Officer/s & Unit:	Bill Roberts, Economic Development Manager

12.1 Purpose of Report

The purpose of this report is to present Council with (i) the draft Interim Letter of Expectations for the Hawke’s Bay Regional Economic Development Agency (HBREDA), for Council’s endorsement; and (ii) the draft HBREDA Funding Agreement for FY25/26 for information purposes, in accordance with Council’s Long-term Plan commitments.

At the meeting

The Economic Development Manager, Mr Roberts presented the report advising that the interim Letter of Expectation would enable the transitional Board to continue REDA’s ongoing activities until a permanent Chief Executive and Board were appointed.

On appointment of a permanent Board a new Letter of Expectation would be provided and workshops undertaken with all councils and the Matariki Governance Group to identify regional priorities.

Council resolution

Mayor Wise / Councillor Crown

That Council:

a. Endorse the a Interim Letter of Expectations (Doc Id 1859054) concerning the Hawke’s Bay Regional Economic Development Agency over the transition period until at the latest 31 March 2026.

b. Receive the draft Hawke’s Bay Regional Economic Development Agency Funding Agreement for FY25/26 (Doc Id 1859051) for information purposes.

Carried

13. Official Information Requests

Type of Report:	Information
Legal Reference:	Local Government Official Information and Meetings Act 1987
Document ID:	1858965
Reporting Officer/s & Unit:	Anna Eady, Team Leader Governance
13.1 Purpose of Report To present the year-to-date Official Information Request statistics.

At the meeting

The Team Leader Governance, Ms Eady took the report as read.

In response to questions the following was clarified:

· Ms Eady confirmed that no identification was required under Legislation to prove that the requestor was a real person.

· The Ombudsman provides an Online Guide In regard to charging for a Local Government Official Information and Meetings Act (LGOMIA) request that NCC adheres to. If a request is received where charging is considered appropriate the requestor is contacted and has the opportunity to refine the request so it is manageable for staff and charging is not required.

· Only certain parts of the response process can be charged for. The Ombudsman says that in the interest of transparency charging should be a last resort as it is creating a barrier to public accessing information.

· It is expected that in the lead up to elections there will be an increased uptake in LGOIMA requests.

Council resolution

Councillors Chrystal / Greig

That Council:

a. Receive for information the report Official Information Requests.

Carried

14. Information - Minutes of Joint Committees

Type of Report:	Information
Legal Reference:	N/A
Document ID:	1857743
Reporting Officer/s & Unit:	Anna Eady, Team Leader Governance

14.1 Purpose of Report

The purpose of this report is to receive unconfirmed minutes from Joint Committee meetings.

To view the full agendas relating to these minutes please refer to the following websites:

· Hastings District Council https://hastings.infocouncil.biz

· Hawke’s Bay Regional Council https://www.hbrc.govt.nz/our-council/meetings

At the meeting

Representatives on the Committees had no additional comments to add to the minutes of the Hawke’s Bay Regional Transport or Ahuriri Regional Park Joint Committees.

Council resolution

Councillor Price / Deputy Mayor Brosnan

That Council:

a) Receive for information the minutes of the following Joint Committee meetings:

· 16 May 2025	Hawke’s Bay Regional Transport Committee (Doc Id 1857731)
· 9 June 2025	Ahuriri Regional Park Joint Committee (Doc Id 1858828)

Carried

15. Action Points Register as of 17 June 2025

Type of Report:	Operational
Legal Reference:	N/A
Document ID:	1858885
Reporting Officer/s & Unit:	Anna Eady, Team Leader Governance

15.1 Purpose of Report

The Action Points Register (Register) records the actions requested of Council officials in Council and Committee meetings. This report provides an extract from the Register for Council to note. It does not include action points that were requested in public excluded Council or Committee meetings.

At the meeting

The Team Leader Governance, Ms Eady took the report as read.

Council resolution

Mayor Wise / Councillor Price

That Council:

a. Note the extract from the Action Points Register as of 17 June 2025.

Carried

16. Local Government New Zealand - Rates Capping

Type of Report:	Operational
Legal Reference:	N/A
Document ID:	1860828
Reporting Officer/s & Unit:	Anna Eady, Team Leader Governance

16.1 Purpose of Report

Local Government New Zealand (LGNZ) will be considering the attached paper which outlines the Government’s approach to rates capping and to seek agreement on LGNZ’s direction of travel at the Annual General Meeting (AGM) on 16 July. It has been provided for councils to consider in advance of the AGM.

At the meeting

The Team Leader Governance, Ms Eady took the report as read. Any questions that elected members had could be emailed to Ms Eady who would forward to Local Government New Zealand for response.

Council resolution

Councillors Mawson / Boag

That Council:

a) Receive the report titled ‘Local Government New Zealand – Rates Capping’, dated 26 June 2025.

b) Resolve to support Local Government New Zealand’s proposed direction for travel on rates capping.

c) Notes AGM members will agree the next phase at a Special General Meeting after the 2025 elections.

Carried

Councillor Simpson voted AGAINST the Motion.

Ordinary Meeting of Council - 26 June 2025 - Open Minutes

Reports / Recommendations from the Specialist Committees

Reports from Audit and Risk Committee held 12 June 2025

1. Deep Dive of SR23 Sustainable Financial Strategy

Type of Report:	Information
Legal Reference:	N/A
Document ID:	1852662
Reporting Officer/s & Unit:	Caroline Thomson, Chief Financial Officer / Acting Executive Director Corporate Services
1.1 Purpose of Report This report provides a detailed analysis of strategic risk SR23 Sustainable Financial Strategy, highlighting the risk assessment process, identified risks, controls and proposed treatments.

At the meeting

There was no discussion on this item.

Council resolution

Mayor Wise / Councillor Mawson

That Council notes the following Audit and Risk Committee recommendations:

a. Receive the deep dive report for strategic risk SR23 Sustainable Financial Strategy.

b. Receive the analysis of SR23:

Risk No:	Risk Issue	Inherent Risk Assessment	Revised Risk Assessment	Target Risk Assessment
SR23	Unable to achieve a sustainable financial strategy	Extreme	Medium	Medium

Carried

2. Deep Dive of SR33 Effectiveness of Emergency Management

Type of Report:	Information
Legal Reference:	N/A
Document ID:	1856557
Reporting Officer/s & Unit:	Thunes Cloete, Executive Director Community Services
2.1 Purpose of Report This report provides a detailed analysis of strategic risk SR33 Effectiveness of Emergency Management, highlighting the risk assessment process, identified risks, controls and proposed treatments. i. Advantages and Gains in Identifying Risks Relating to Emergency Management. ii. Defining Inherent Risk against Revised/Residual Risk, the formula and process. iii. Bow Tie Report identifying the progress of Treatment Actions, both completed and in progress.

At the meeting

There was no discussion on this item.

Council resolution

Mayor Wise / Councillor Mawson

That Council notes the following Audit and Risk Committee recommendations:

a) Receive the report titled “Deep Dive of SR33 Effectiveness of Emergency Management” dated 12 June 2025.

b) Receive the analysis of SR33

Risk No:

Risk Issue

Inherent Risk Assessment

Revised Risk Assessment

Target Risk Assessment

SR33

Effectiveness of Emergency

Management

Extreme

Medium

Low

Carried

3. Asset Management Roadmap Progress

Type of Report:	Information
Legal Reference:	N/A
Document ID:	1856592
Reporting Officer/s & Unit:	Kate Ivicheva, Manager Asset Strategy
3.1 Purpose of Report This report provides an update on the progress of the Asset Management Roadmap, from Q42024 to Q2 2025, including key milestones achieved, acknowledges technical progress, team collaboration, outlines key constraints and forward considerations.

At the meeting

There was no discussion on this item.

Council resolution

Mayor Wise / Councillor Mawson

That Council notes the following Audit and Risk Committee recommendations:

a) Receive the update on the progress of the Asset Management Roadmap.

b) Direct officers to present a reprioritisation of the Asset Management Roadmap at the next Audit and Risk meeting on 7 August 2025, and confirm that timelines for the Long Term Plan will be met.

Carried

4. Risk and Assurance Report

Type of Report:	Information
Legal Reference:	N/A
Document ID:	1857551
Reporting Officer/s & Unit:	Dave Jordison, Risk and Assurance Lead
4.1 Purpose of Report To provide the Committee with an update on Council’s strategic and operational risk profiles and key risk management workstreams.

At the meeting

Training for elected members on health and safety risks had been identified as required previously, to ensure that governance responsibilities were understood. Elected members to consider whether to defer the Health and Safety training until after the October 2025 elections or not. Deferring the training would create a gap in understanding until December and the risk would remain out of appetite until training was rolled out.

Council resolution

Mayor Wise / Councillor Mawson

That Council note the following Audit and Risk Committee recommendation:

a) Receive the report titled “Risk and Assurance Report” dated 12 June 2025.

ACTION: Officers to ask all elected members whether they consider training on SR32 Health and Safety Risks should be deferred until after the October 2025 elections or undertaken prior to October 2025.

Carried

5. Review of the Audit and Risk Committee Charter

Type of Report:	Operational
Legal Reference:	N/A
Document ID:	1854655
Reporting Officer/s & Unit:	Caroline Thomson, Chief Financial Officer / Acting Executive Director Corporate Services Dave Jordison, Risk and Assurance Lead
5.1 Purpose of Report As set out in the Audit and Risk Committee Charter, the Committee will review this Charter in consultation with the Council at least every two years. Any substantive changes to the Charter will be recommended by the Committee, and formally approved by the Council. The last review of the Charter was undertaken on 27 April 2023.

At the meeting

It was noted that the changes to the Charter and renaming the Audit and Risk Committee to Risk and Assurance Committee be undertaken from the new triennium 2025-2028.

Council resolution

Mayor Wise / Councillor Mawson

That Council approve the following Audit and Risk Committee recommendations effective from the new triennium 2025-2028:

a) Review the Audit and Risk Committee Charter.

b) Recommend the following changes to the Audit and Risk Charter (Doc Id 1854654) for Council approval:

Rename Committee

· Risk and Assurance Committee

Insert under: “Responsibilities – Risk Management”

· Require the Chief Executive Officer or Chair of each Council-Controlled Organisation (CCO) and Council Controlled Trading Organisation (CCTO) to report at least annually, or upon request, on key strategic and operational risks, including mitigation plans and emerging issues.

· Ensure that CCOs and CCTOs align, where appropriate, with Napier City Council’s risk management framework and provide updates on their risk maturity and governance practices.

Insert under: “Responsibilities – Risk Management” or create a new subsection titled “Health & Safety”

· Review Health and Safety (H&S) risk reporting and critical incidents from all Council-Controlled Organisations and Trading Organisations, including near misses and notifiable events.

Insert under: “Responsibilities – External Audit”

· Clarify the Committee’s role in reviewing, noting, or following up on audit findings from Council-appointed auditors of CCOs and CCTOs, including ensuring that material issues are addressed and reported back to the Committee.

Create new heading: “Responsibilities – Governance and Performance”

· Provide oversight of the alignment between CCO and CCTO performance and Napier City Council’s strategic objectives, including financial sustainability, statutory compliance, and delivery of public value.

Carried

6. NCC Guidance for Insurance Requirements

Type of Report:	Information
Legal Reference:	N/A
Document ID:	1839726
Reporting Officer/s & Unit:	Sharon O'Toole, Procurement Manager Garry Hrustinsky, Corporate Finance Manager
6.1 Purpose of Report To provide information about the new Guide for Insurance Requirements that has been developed to support Council. The guide is to help the consideration of insurance levels and requirements when engaging suppliers (e.g. contractors, consultants, and goods suppliers).

At the meeting

There was no discussion on this item.

Council resolution

Mayor Wise / Councillor Mawson

That Council note the following Audit and Risk Committee recommendation:

a. Note the new Napier City Council Guide for Insurance Requirements (Doc Id 1855905).

Carried

7. Progress Report: Procurement and Contract Management Improvements

Type of Report:	Operational and Procedural
Legal Reference:	N/A
Document ID:	1847436
Reporting Officer/s & Unit:	Sharon O'Toole, Procurement Manager
7.1 Purpose of Report The purpose of this report is to provide an update on the various improvement initiatives underway to help Council better use procurement and contract management as strategic tools to deliver the capital programme, improve the management of Council assets, and implement the recommendations in the recent Internal Audit Report: Contract Management Report completed by Crowe April 2024. This update report was provided to the Prosperous Napier Committee meeting 10th April 2025.

At the meeting

There was no discussion on this item.

Council resolution

Mayor Wise / Councillor Mawson

That Council note the following Audit and Risk Committee recommendation:

a. Receive the Procurement and Contract Management progress report.

Carried

8. Health and Safety Update Report

Type of Report:	Information
Legal Reference:	N/A
Document ID:	1856001
Reporting Officer/s & Unit:	Andrew Wallace, Health and Safety Operations Manager Jill Coyle, Chief People Officer
8.1 Purpose of Report To update the Audit & Risk Committee (ARC) on health and safety strategic progress, performance, and activities from February to 30 April 2025, and to support assurance to Council on the effectiveness of the health and safety risk management system and programme.

At the meeting

There was no discussion on this item.

Council resolution

Mayor Wise / Councillor Mawson

That Council note the following Audit and Risk Committee recommendation:

a) Receive the Health and Safety Report for the quarter ended 30 April 2025

Carried

9. External Audit Actions Status Update

Type of Report:	Information
Legal Reference:	N/A
Document ID:	1856814
Reporting Officer/s & Unit:	Talia Foster, Financial Controller
9.1 Purpose of Report The purpose of this paper is to summarise the actions taken by management from recommendations made via our external audit process to provide assurance to the Audit and Risk Committee that these have been addressed.

At the meeting

There was no discussion on this item.

Council resolution

Mayor Wise / Councillor Mawson

That Council note the following Audit and Risk Committee recommendation:

a) Receive this report titled “External Audit Actions Status Update”.

Carried

10. Sensitive Expenditure - Mayor and Chief Executive

Type of Report:	Information
Legal Reference:	N/A
Document ID:	1857509
Reporting Officer/s & Unit:	Talia Foster, Financial Controller
10.1 Purpose of Report To provide the information required for the Committee to review Sensitive Expenditure of the Mayor and Chief Executive for compliance with Council’s Sensitive Expenditure Policy.

At the meeting

There was no discussion on this item.

Council resolution

Mayor Wise / Councillor Mawson

a) Receive the 31 March 2025 quarterly report of Sensitive Expenditure for the Mayor and Chief Executive and review for compliance with the Sensitive Expenditure Policy.

Carried

Meeting Date:	Thursday 26 June 2025
Time:	9.30am - 12.56pm (Open) 1.20pm – 2.00pm (Public Excluded)
Venue	Chapman Room Level 1 Chapman Pavilion McLean Park Latham Street Napier
	Livestreamed via Council’s Facebook page

Present	Chair: Mayor Wise Members: Deputy Mayor Brosnan, Councillors Boag, Browne, Chrystal, Crown, Greig, Mawson, McGrath, Price, Simpson, Tareha and Taylor
In Attendance	Chief Executive (Louise Miller) Deputy Chief Executive / Acting Executive Director City Services (Jessica Ellerm) Chief Financial Officer / Acting Executive Director Corporate Services (Caroline Thomson) Executive Director City Strategy (Rachael Bailey) Executive Director Infrastructure Services (Russell Bond) Executive Director Community Services (Thunes Cloete) Manager Communications and Marketing (Julia Stevens) Senior Advisor Corporate Planning (Danica Rio) Corporate Finance Manager (Garry Hrustinsky) Team Leader Compliance (Stephen Bokkerink) Manager Asset Strategy (Kate Ivicheva) Consultant, Sage Planning (Debra Stewart) Waste Minimisation Lead (Stefni Wilson) Manager City Development (Paulina Wilhelm) Principal Policy Planner (Fleur Lincoln) Environmental Projects Lead (Sarah Schaare) Senior Policy Analyst (Michele Grigg) Manager Infrastructure Developments (Simon Bradshaw) Manager Strategy and Transformation (Stephanie Murphy) Financial Controller (Talia Foster) Economic Development Manager (Bill Roberts) Team Leader Governance (Anna Eady)
Public Forum:	Jason Larkin, General Manager – Customer, Commercial and Regulatory (Unision Networks Limited) Gagan Chada, General Manager – Networks and Operations (Unision Networks Limited) Isabelle Crawshaw, General Manager Centralines Relationship Manager (Unision Networks Limited)
Administration	Governance Advisors (Carolyn Hunt and Jemma McDade)

General subject of each matter to be considered.	Reason for passing this resolution in relation to each matter. That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information where the withholding of the information is necessary to:	Ground(s) under section 48(1) to the passing of this resolution. 48(1)(a) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:	Plain English reason for passing this resolution in relation to each matter
Agenda Items
1. Summary of 3 Year Community Partnership Fund Committee 2025-2028 Recommendations	7(2)(a) Protect the privacy of natural persons, including that of a deceased person	48(1)(a) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under section 6 or 7 (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.	Applications contain private information to organisations.
2. Pre-purchase of burial plots	7(2)(h) Enable the local authority to carry out, without prejudice or disadvantage, commercial activities 7(2)(i) Enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	48(1)(a) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under section 6 or 7 (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.	protect the reputation and future negotiations
3. Civic Awards 2025	7(2)(a) Protect the privacy of natural persons, including that of a deceased person	48(1)(a) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under section 6 or 7 (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.	Privacy
4. Action Points Register (Public Excluded) as of 17 June 2025	6(d) Likely to endanger the safety of a person 7(2)(j) Prevent the disclosure or use of official information for improper gain or improper advantage	48(1)(a) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under section 6 or 7 (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.	To protect privacy.
Reports from Audit and Risk Committee held 12 June 2025
1. Contract Review - C2813 Bore Inspections Contract	7(2)(b)(ii) Protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information	48(1)(a) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under section 6 or 7 (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.	it may reveal commercial information about suppliers
2. Audit New Zealand - Verbal Update	7(2)(h) Enable the local authority to carry out, without prejudice or disadvantage, commercial activities	48(1)(a) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under section 6 or 7 (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.	Commercial activity
3. Chief Executive - Verbal Update	7(2)(h) Enable the local authority to carry out, without prejudice or disadvantage, commercial activities	48(1)(a) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under section 6 or 7 (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.	Commercial activity
Public Excluded Text
Council has considered the public interest in the information above and balanced those interests with the reason(s) for withholding this information. This ensures Council has met the requirements for withholding information under section 7(2) of the Local Government and Official Information and Meetings Act 1987.