Future Napier Committee - 16 June 2022 - Open Minutes
Future Napier Committee
Open Minutes
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Meeting Date: |
Thursday 16 June 2022 |
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Time: |
10.35am – 12.06pm |
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Venue |
Large
Exhibition Hall |
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Livestreamed via Council’s Facebook site |
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Present |
Chair: Deputy Mayor Brosnan Members: Councillors Browne [Zoom] , Chrystal, Crown, Mawson, McGrath, Price, Tapine, Taylor and Wright |
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In Attendance |
Deputy Chief Executive / Executive Director Corporate Services (Adele Henderson) Executive Director City Strategy (Richard Munneke) Executive Director Infrastructure Services (Debra Stewart) Acting Executive Director Community Services (Darran Gillies) [Zoom] Acting Director Programme Delivery (Jamie Goodsir) Manager Communications and Marketing (Julia Atkinson) Pou Whakarae (Mōrehu Te Tomo) Senior Policy Analyst - Climate Resilience (Heather Bosselmann) Manager City Development (Paulina Wilhelm) Strategic Planning Lead (Fleur Lincoln) Team Leader Transportation (Robin Malley) Māori Partnership Manager - Te Kaiwhakahaere Hononga Māori (Beverley Kemp-Harmer) Māori Partnership Manager - Te Kaiwhakahaere Hononga Māori (Hilary Prentice) [Zoom] |
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Members of the Ahuriri Regional Park Joint Committee (Allan Hiha; Chris Dolley; Hinewai Ormsby; Maree Brown; Neil Kirton; Pirei Munro and Tania Eden Debbie Monahan (Biodiversity Hawke’s Bay) |
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Administration |
Governance Advisors (Carolyn Hunt and Anna Eady) |
Karakia
Apologies
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That apologies for absence from Mayor Wise, Councillor Boag and Simpson be accepted and an apology for lateness from Councillor Brown be accepted. |
Conflicts of interest
Nil
Public forum
Nil
Announcements by the Mayor
Nil
Announcements by the Chairperson
Nil
Announcements by the management
Matariki Events – The Communications and Marketing Manager, Ms Atkinson advised that for the celebration of Matariki from 17 June to 24 June 2022 there were a number of initiatives across the city with exhibitions, family events, workshops, storytelling and learning. Details of events would be available on the Council’s Facebook Page.
Confirmation of minutes
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That the Minutes of the meeting held on 5 May 2022 were taken as a true and accurate record of the meeting.
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With the agreement of the meeting Item 1 would be taken at the end of the Agenda.
2. Design Brief and Business Case for Station Street Community Facility
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Type of Report: |
Operational and Procedural |
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Legal Reference: |
Enter Legal Reference |
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Document ID: |
1460735 |
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Reporting Officer/s & Unit: |
Darran Gillies, Acting Executive Director Community Services |
2.1 Purpose of Report
The purpose of this report is to seek Council endorsement of the Design Brief and Business Case for the Station Street Community Facility (Library), as part of delivering stage one of the Library and Civic Area Plan, and to seek approval of the next steps in procuring a team to lead the project through to the completion of the Concept Design stage.
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The Acting Executive Director Community Services, Mr Gillies spoke to the report and outlined the differences between the Design Brief and Business Case. Mr Gillies thanked and acknowledged the Advisory Group and mana whenua partners in the development of this project. It was noted that a series of wananga would be held to involve the community to provide input into the design and it was also intended to retain the Advisory Group for their input to the project. |
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Committee resolution
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The Future Napier Committee: a. Endorse the Design Brief and Business Case for the Station Street Community Facility. b. Approve the procurement of a design team to execute Concept Design for the Station Street Community Facility.
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3. Climate Change Position Statement
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Type of Report: |
Operational |
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Legal Reference: |
N/A |
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Document ID: |
1467299 |
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Reporting Officer/s & Unit: |
Heather Bosselmann, Senior Policy Analyst - Climate Resilience |
3.1 Purpose of Report
To have a position statement on climate change endorsed (Doc Id 1473225).
4. Napier Inner Harbour Development Plan
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Type of Report: |
Procedural |
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Legal Reference: |
Local Government Act 2002 |
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Document ID: |
1467305 |
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Reporting Officer/s & Unit: |
Fleur Lincoln, Strategic Planning Lead |
4.1 Purpose of Report
The purpose of this report is to seek a resolution of Council to adopt the Napier Inner Harbour Development Plan, and to note the priorities identified for the delivery phase of this Plan.
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The Strategic Planning Lead, Ms Lincoln took her report as read which highlighted that it was to adopt the Inner Harbour Development Plan, note priorities and funding opportunities and matters relating to the security of Te Matau-a-Maui which were included in a memo to Councillors circulated on 8 June 2022 (Doc Id 1473475). In response to questions it was noted: · Typically for resource consents there is a five year limit for completion, there may be scope to request extensions and there is the opportunity to apply six months prior to expiry to have them extended. · In relation to the waka hourua Te Matau-a-Maui it has been experiencing security and vandalism issues for some time in its current location to the south of the Inner Harbour West Quay wharf. Three options were proposed: i. Continue working with the Trust in the provision of security fencing in its current location and officers believed this would deter 90% of the late night revellers jumping from the wharf on to the waka and vandalising. This would cost approximately $20-$30,000. Funds would be sourced from the Inner Harbour maintenance budget.
ii. Design and install new pile moorings alongside the West Quay Wharf which would include a new floating pontoon to which the waka would be secured. Officers have explored this option and the solution would require design and consenting and would require funding of approximately $350-$400,000. This work has not been budgetted for and to deliver this solution funding would need to be secured. This would not be the preferred option as funds have not been allocated.
iii. Delivery of the waka hub as described in the Inner Harbour Plan where sufficient funds have been allocated in the Long Term Plan to begin the design and consenting process immediately with physical construction around 2024/25. · Focus on key projects going forward and that helps officers progress from a plan that has many things to actually focussing on one and having Councillors support. A recommendation would provide guidance. · The work for the State Highway 50 revetment would provide structural integrity for the State Highway so officers would need to work in close collboration with Waka Kotahi. · The pontoon for the permanent waka berth is much bigger than what would be put in to service the waka in its current location. The size and specification would be a similar proportion to what would be used at Meeanee Quay eventually. · Fencing would be installed for protection regardless as with Options 2 or 3 the waka would be exposed for at least another 18 months to 2-3 years. · Councillors were reminded of unbudgeted items and the ongoing affect. Option 2 with the piles and pontoon would be an unbudgeted item. · An option could be forming a relationship with mana whenua around sourcing external funding to help in the short term.
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Committee resolution
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The Future Napier Committee: a. Adopt the Napier Inner Harbour Development Plan. b. Note the work programme and funding priorities. c. Note the memo dated 8 June 2022 (Doc Id 1473475) which sets out the options and recommendations for both the priority projects and Te Matau-a-Maui security concerns. d. Endorse Option 1 and Option 3 – That Officers work alongside the Waka Trust to provide and install secure fencing panels along the edge of the wharf where the waka abuts ensuring this fence does not prevent the reasonable access to, and maintenance and enjoyment of the vessel. Prioritise the waka hub development at Iron Pot to deliver long-term secure mooring.
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1 Memo circulated to Councillors on 8 June 2021 regarding the Inner Harbour (Doc Id 1473475) |
5. Resource Consent Activity Update
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Type of Report: |
Enter Significance of Report |
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Legal Reference: |
Enter Legal Reference |
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Document ID: |
1467576 |
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Reporting Officer/s & Unit: |
Luke Johnson, Team Leader Planning and Compliance |
5.1 Purpose of Report
This report provides an update on recent resource consenting activity. The report is provided for information purposes only, so that there is visibility of major projects and an opportunity for Elected Members to understand the process.
Applications are assessed by delegation through the Resource Management Act (RMA); it is not intended to have application outcome discussions as part of this paper.
This report only contains information which is lodged with Council and is publicly available.
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The Executive Director City Strategy, Mr Munneke spoke to the report and advised that the Carlyle Street expansion of the existing car sales operation would be notified on 22 June 2022 with the submission period ending on 21 July 2022. |
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Councillor Browne joined the meeting at 11.08am |
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Committee resolution
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The Future Napier Committee: a. Note the resource consent activity update for period 6 May 2022 to 24 May 2022.
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6. Proposed District Plan notification
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Type of Report: |
Operational and Procedural |
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Legal Reference: |
Resource Management Act 1991 |
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Document ID: |
1467624 |
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Reporting Officer/s & Unit: |
Paulina Wilhelm, Manager City Development |
6.1 Purpose of Report
For Council to confirm the new notification date of the Proposed District Plan.
To endorse the proposed notification date of May 2023, noting some delays in the work programme necessary to support the notification.
To inform Council on how NCC is meeting the legal requirements of the National Policy Statement Urban Development (NPSUD) for intensification (Policy 5).
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The Manager City Development, Ms Wilhelm spoke to the report which was to confirm the new notification date of the Proposed District Plan of 23 May 2023. Delays experienced in the Resource Management Act reform work programme by Central Government has reduced the urgency for the District Plan notification. Structure planning for intensification and greenfields will provide opportunity to identify areas of growth. It was noted that there were now no parking requirements and this had been removed from the operative District Plan as was part of the National Policy Statement Urban Development (NPSUD), specifically to encourage other forms of transport to be used. |
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Committee resolution
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The Future Napier Committee: a. Endorse the public notification date of May 2023 of the Proposed District Plan under Schedule 1, Part 1 section 5 of the Resource Management Act 1991. b. Note the update on how Napier is giving effect to the National Policy Statement Urban Development (NPSUD), specifically Policy 5.
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Item 1 having previously been taken out of order was then addressed.
1. Ahuriri Regional Park - Joint Committee Terms of Reference
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Type of Report: |
Procedural |
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Legal Reference: |
Local Government Act 2002 |
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Document ID: |
1469734 |
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Reporting Officer/s & Unit: |
Fleur Lincoln, Strategic Planning Lead |
1.1 Purpose of Report
To approve the establishment of a Joint Committee with Hawke’s Bay Regional Council and Mana Ahuriri Trust that will provide governance to the Ahuriri Regional Park project; to endorse the Terms of Reference for the Ahuriri Regional Park Joint Committee; and to appoint the Napier City Council Ahuriri Regional Park Joint Committee members.
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The Chair, Deputy Mayor Brosnan introduced, welcomed and acknowledged important people who were joining Council in this journey. Members of the Ahuriri Regional Park Joint Committee were present at the meeting (Allan Hiha; Chris Dolley; Hinewai Ormsby; Maree Brown; Neil Kirton; Tania Eden; Pirei Munro and Debbie Monahan (Biodiversity Hawke’s Bay) with apologies being received from Chad Tareha, James Palmer; Liz Munroe and Martin Williams.
This is a great opportunity for Council to make a step change where not only managing discharge into Te Whanga but also in partnerships and relationships with mana whenua to work together. It is transformational in the way Council will work together in the future with mana whenua. |
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The Strategic Planning Lead, Ms Lincoln spoke to the report which was to approve the establishment of a Joint Committee with Hawke’s Bay Regional Council and Mana Ahuriri Trust in accordance with Clause 30(1)(b) of the Local Government Act 2002. The report also sought endorsement of the Terms of Reference for the Ahuriri Regional Park Joint Committee; and to approve nomination of Deputy Mayor Brosnan and Councillor Price and one alternate Councillor Browne to the Napier City Council Ahuriri Regional Park Joint Committee members. The Terms of Reference defines the role of each partner and the parameters within which the Joint Committee will operate. It also provides for administrative matters such as how meetings will be run, voting, administrative support, reporting etc. It was noted that legal advice was sought last year in regard to the impacts of the three waters reform in understanding what the Reform would look like. Legal advice will continue to be sought as Council works alongside the entity. Council want to ensure that facilities and amenities developed for the community are protected. The item concluded with the waiata “Ānei Rā” written by Kaumatua Piri Prentice.
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Committee resolution
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The Future Napier Committee: a. Approve the establishment of a Joint Committee with Hawke’s Bay Regional Council and Mana Ahuriri Trust under clause 30(1)(b) of the Local Government Act 2002. b. Approve in principle the Terms of Reference for the Ahuriri Regional Park Joint Committee (Doc Id 1471630), allowing for minor inconsequential changes being made by each partner as required. c. Approve the nomination of Napier City Council’s two Ahuriri Regional Park Joint Committee members as Deputy Mayor Annette Brosnan and Councillor Keith Price, and the one alternate as Councillor Hayley Browne d. Note that the Hawke’s Bay Regional Council will take a similar paper to their Environment and Integrated Catchment Committee on 6 July 2022, and to their Full Council on 27 July 2022. Mana Ahuriri Trust will also be taking a similar paper to adopt the Terms of Reference to their Board on 30 June 2022.
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The meeting adjourned for morning tea at 11.38am
and reconvened at 12.05pm
The meeting closed with a karakia at 12.06pm
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Approved and adopted as a true and accurate record of the meeting.
Chairperson .........................................................................................................................
Date of approval .................................................................................................................. |