Agenda of Maori Consultative Committee

Maori Consultative Committee – 29 March 2017 – Open Agenda

New Items for Maori Consultative Committee

1. Opportunities for the role of the Maori Consultative Committee

*Type of Report:*	Information
*Legal Reference:*	N/A
*Document ID:*	338316
*Reporting Officer/s & Unit:*	Jane McLoughlin, Team Leader Governance

1.1 Purpose of Report

To outline that Napier City Council’s will review the Terms of Reference of the Maori Consultative Committee.

Officer’s Recommendation

a. That the report titled Opportunities for the role of the Maori Consultative Committee be received.

CHAIRPERSON’S RECOMMENDATION

That the Council resolve that the officer’s recommendation be adopted.

1.2 Background Summary

In the spirit of the principles of partnership, participation and protection outlined in the Treaty of Waitangi and in accordance with legislative requirements outlined in the Local Government Act 2002, in particular, Part 6, Section 82, Napier City Council wishes to further improve the way it engages with Maori including through the use of the Maori Consultative Committee.

Working in partnership with Maori and developing meaningful relationships is important to the Council.

In order to make best use of the time of the Maori Consultative Committee, Napier City Council intends to review the Terms of Reference of the Committee. The Terms of Reference was adopted by Council at 14 December 2016 and can be reviewed at any point during the triennium.

The Council suggests a sharing of ideas at the inaugural meeting of the Maori Consultative Committee on 15 February 2017 on:

- how members can be engaged early on in the development of projects and plans

- what kind of governance topics are of particular interest to members, and

- opportunities for the future.

These ideas will be used to assist in a review of the role of the Maori Consultative Committee.

1.3 Issues

None

1.4 Significance and Consultation

None

1.5 Implications

Financial

None

Social & Policy

None

Risk

None

1.6 Attachments

a Terms of Reference ⇩

Maori Consultative Committee – 29 March 2017 – Open Agenda

REPORTS FROM STANDING COMMITTEES

MAORI CONSULTATIVE COMMITTEE RECOMMENDATION

That the Maori Consultative Recommendations arising from the discussion of the Committee reports, be submitted to the Council meeting for consideration.

Reports from Strategy and Infrastructure Committee
held 8 March 2017

1. Road Stopping - Portion of Rogers Road

*Type of Report:*	Legal
*Legal Reference:*	Public Works Act 1981
*Document ID:*	339644
*Reporting Officer/s & Unit:*	Bryan Faulknor, Manager Property

1.1 Purpose of Report

To seek Council’s approval to stop approximately 70 m² of legal road fronting 107 Rogers Road, Napier, and sell the stopped road to the adjoining landowners.

Committee's Recommendation

Councillors Brosnan / Jeffery

That Council, in accordance with the provisions of Section 116 of the Public Works Act 1981, resolves to stop the road described in the Schedule hereto, and in accordance with the provisions of Section 117 of the Public Works Act 1981 to vest the stopped road to the owners of the adjoining land contained in CFR 95876.

SCHEDULE

Hawke’s Bay Land District – Napier City

Area	Road	Adjoining Land (CFR)
0.0070ha	Section 1 SO Plan 478237	95876

CARRIED

1.2 Background Summary

The current owners purchased the lot that became 107 Rogers Road and employed a designer to prepare plans for their new house. Unfortunately, the designer misunderstood the boundary information and placed the new house within one metre of the road boundary. The section encroaches into the current legal turning head at the end of Rogers Road.

The owners and Council have entered into an Agreement whereby the Council has agreed to stop the part of the road on which the section is located and sell that part of the road to the owners. The stopped road will then be amalgamated with the owner’s existing land.

Concurrently with this, the Council has obtained replacement land on the other side of the turning head, which will be vested as part of a subdivision. This means that the turning arc will remain the same size as present, but will be slightly relocated.

The road stopping effects no party other than the adjoining owners. The land immediately adjacent to the landowners is a public walkway.

1.3 Issues

There are no issues.

1.4 Significance and Consultation

There has been considerable consultation with the owners of the adjoining land as well as the landowner opposite to reach a satisfactory conclusion on this matter. There are no other parties involved.

1.5 Implications

Financial

The landowners are purchasing the property at valuation which ensures it is a fair market rate. The owner of the land across the road has made the re-alignment possible through the subdivision process. No payment from Napier City Council is required and the land is to be vested in Napier City Council. There are no further budgetary implications.

Social & Policy

Not applicable.

Risk

Not applicable.

1.6 Options

The options available to Council are as follows:

To approve the road stopping in accordance with the provisions of Section 116 of the Public Works Act 1981, and to vest the stopped road to the owners of the adjoining land being that land contained in CFR 95876.

1.7 Development of Preferred Option

The stopping of the road and sale to the adjoining owners, along with the relocation of the turning head, provides the only sensible solution to legalise the current situation.

1.8 Attachments

a 107 Roger Road - SO Plan

Maori Consultative Committee – 29 March 2017 – Open Agenda

Reports from Regulatory Committee
held 8 March 2017

1. Gambling Venues Policy Review

*Type of Report:*	Legal
*Legal Reference:*	Gambling Act 2003
*Document ID:*	338322
*Reporting Officer/s & Unit:*	Kim Anstey, Planner Policy/Analyst

1.1 Purpose of Report

For Council to adopt the Statement of Proposal for the draft Gambling Venues Policy to enable public consultation to commence.

Committee's Recommendation

Councillors White / Wright

That Council approve the draft Gambling Venues Policy and Statement of Proposal and authorise officers to proceed with public notification through the special consultative procedure as prescribed in section 83 of the Local Government Act 2002.

CARRIED

1.2 Background Summary

The Gambling Act 2003 requires each territorial authority to review their policy on Class 4 Gambling (pokie machines) and TAB venues every three years. The policy determines whether Class 4 and standalone TAB venues can be established in the district and, if so, where they can be located. Through these controls, the policy aims to minimise harm to the community caused by this type of gambling.

Currently the Napier District has consent for 19 venues, 304 machines and 2 TAB venues. After careful consideration, Council considers that its existing policy that caps the number of pokie machine venues at 19, machines at 320 and TAB venues at 2, strikes an appropriate balance between permitting responsible gambling and minimising harm to the community. As a result, the proposed policy provides for a continuation of the status quo in regards to the number of machines and venues allowed in the Napier District.

However, Council are proposing amendments to the policy as follows:

1. The clause relating to the location of venues has been strengthened to ensure no new venues can locate in suburban commercial zones.

2. A proposed new cap of three Class 4 venues in the Taradale Suburban Zone (the current number of venues in this zone)

3. There are minor amendments to the wording and layout of the policy to improve its readability.

1.3 Issues

During the policy review, it became apparent that the wording of the current policy needed strengthening. The current policy provides a cap on the number of venues. However, it is not clear on where new venues could be located, should numbers fall below the cap.

Council were presented with statistics that show the detrimental effect of locating Class 4 gambling venues in suburban commercial areas. As a result, Council decided to limit the location of new venues to the CBD, Fringe Commercial, Ahuriri Mixed Use, Main Industrial and West Quay waterfront zones in the District Plan. It was also proposed to cap the number of venues in Taradale to three (the number currently in operation in Taradale).

1.3 Significance and Consultation

The policy drafted for public consultation (shown at Attachment A) is a proposed policy and Council are required to consider all the submissions before making a final decision.

The legislative process for reviewing this policy is the special consultative procedure, as prescribed in the Local Government Act 2002. This process involves preparing a Statement of Proposal (see also Attachment A) that is made available to the public for at least one month.

The Statement of Proposal is required to contain reasons for the proposal, and an analysis of options that Council considered before coming up with the proposal. Council follows a clear process for special consultative procedures: the public will be invited to comment on the proposal through a public notice in the Napier Mail, a news item on our website, and through social media.

The public consultation period will run from April 8^th to May 19^th 2017.

The following organisations have expressed an interest in this particular policy review and so will be directly contacted to advise that the public consultation phase is underway:

 Problem Gambling Foundation of NZ

 Te Rangihaeata Oranga Trust (HB Gambling Harm)

 New Zealand Racing Board

The following organisations will also be direcrtly notified as affected/interested parties:

 Iwi/hapu

 Trusts who operate gaming machines in Napier

 Venues who host gaming machines

 Napier Community Network email group

Notification will also be sent to all those who submitted on the last policy review.

1.4 Implications

Financial

The cost of the policy review can be met within existing operational budgets.

Social & Policy

The social impact of gambling must be considered at each review. In order to make an informed decision on a proposed policy for public consultation, Council were presented with the current gambling statistics for the Napier District. The proposal to continue with the status quo for machine and venue numbers while placing further restrictions on their location, reflects a desire to minimise harm from gambling while also ensuring that Napier’s community groups continue to benefit from any gambling proceeds.

Previous reviews of this policy have demonstrated the contentious nature of gambling and the Class 4 community funding model. Past submissions reflect the divergent views of interested parties with submissions usually received from gambling harm services, the societies (or trusts) that operate the machines, and community organisations who benefit from the funding.

Risk

Council is obliged to review its Gambling Policy every three years and needs to consider submissions on their merits. The primary risks centre around not reviewing the policy as prescribed in the Gambling Act 2003.

1.5 Options

The options available to Council are as follows:

1. To confirm the statement of proposal and draft policy as suitable for public consultation under the special consultative procedure.

2. To amend the draft policy before approving it for public consultation.

1.6 Development of Preferred Option

In order to fully consider the impact of gambling on our communities, including factors such as machine numbers, the location of venues and the benefits of community funding, it is necessary to seek community input via public consultation.

Therefore, Officers recommend option 1 as this will allow the public and organisations to present their views to Council.

1.7 Attachments

a Statement of Proposal and Draft Policy

Maori Consultative Committee – 29 March 2017 – Open Agenda

2. Establishment of a Freedom Camping Working Group and Draft Terms of Reference

*Type of Report:*	Operational
*Legal Reference:*	N/A
*Document ID:*	339045
*Reporting Officer/s & Unit:*	Paulina Wilhelm, Manager City Development Kim Anstey, Planner Policy/Analyst

2.1 Purpose of Report

To provide Council with a draft Project Plan and Terms of Reference for a Freedom Camping Working Group, in order that Council may agree on the composition of the Working Group, including the appointment of a Chair, Council and community representatives.

At the Meeting

In response to questions from Councillors, it was clarified that:

- the working party is intended to work collectively to bring advice back to Council (so it is not a voting body).

- the working party would be able to task council officers to undertake particular research, to contact and draw on the knowledge and skills on those outside the working party, and to speak to other interested groups or organisations.

- while it would be ideal to have a representative on the working party from non-self-contained vehicles, by their very nature, they are itinerant and there may be other ways to obtain their feedback. It was noted that the Nelson Park ward includes the non-self-contained freedom camping and Cr Tapine is on the working party.

- the working party structure was based on the Taupo model with some adjustments to recognise the particular local needs.

- in the final structure of the working party there will be no distinction between those who have been invited and those who have been appointed to the working party.

- the working party will have a broad enough mandate to look at new and different practices as they see fit.

- the intention of the working party is to draw on, and represent views from, the whole of Napier including those residents not on the working party or in coastal areas. To this end, the Chair has recommended that the Chair of the Taradale Development Association (Mr Bob Morrison) and the Secretary of the Westshore Residents and Development Association (Mrs Dorothy Pilkington) be invited to participate on the working party, subject to the approval of their Associations.

Some discussion took place on whether the draft Terms of Reference should be adopted at the meeting, but it was decided that the working party should have the opportunity to amend it as necessary and then bring it back to Council for adoption.

It was generally agreed that included in the guiding principles for the working party (as outlined in the draft Terms of Reference), should be the expectation that the needs of local residents are given priority. Based on the discussion around this matter, the Chair elected to add a further part to his recommendation.

Committee's Recommendation

Councillors Dallimore / Taylor

a. That the Council resolve that the Officer’s Recommendation be adopted: “That Council establish a Freedom Camping Working Group composed of key stakeholders, Councillors and Council officers to consider freedom camping issues and to report back to Council with recommendations on potential solutions”; and

b. That Council invites and appoints the following community representatives to the Working Group:

 President of the Taradale Development Association to represent general residents; and

 Secretary of the Westshore Resident and Development Association to represent coastal residents; and

c. That Council appoint Councillor Hague (as Chair) and Councillor Tapine to the Working Group.

d. That the third guiding principle outlined in the draft Terms of Reference be expanded to read develop guiding principles on how freedom camping should be managed whilst minimising impact on the residents of Napier.

CARRIED

2.2 Background Summary

Napier City Council introduced a Freedom Camping Bylaw in 2014. Due to ongoing and evolving issues, the Bylaw was reviewed in 2015 and again in 2016. At the last review, Council identified that the issues surrounding the provision of freedom camping are complex, and directed Officers to form a working party to look at the Freedom Camping Bylaw for the long term, along the lines of the Taupo model. It was agreed that an integrated, collaborative approach would be the best way to ensure provision of freedom camping opportunities meets the needs of the community and all interested parties.

2.3 Issues

Freedom camping has become a popular option for both international and domestic travellers in New Zealand, with numbers steadily increasing since the Freedom Camping Act was introduced in 2011. As a result, impacts associated with freedom camping are being experienced throughout the country, including Napier. A recent government-led working party identified that information gaps exist relating to freedom camping, limiting the opportunities and approaches available to manage the activity effectively.

Council have identified that a long-term view is required to adequately address the growing number of freedom campers in Napier; accordingly a draft Project Plan and Terms of Reference for a Freedom Camping Working Group has been drafted as directed by Council (shown at Attachment A).

The purpose of the proposed Working Group is to discuss and consider the benefits, issues and potential solutions for freedom camping in Napier. Some of the issues associated with freedom camping were highlighted during the Bylaw review in 2016, including:

 That the number of freedom campers is increasing, and attracting and embracing this market needs to be balanced with the wishes of local ratepayers and our obligations under freedom camping legislation;

 That the increasing amount of non-self-contained freedom campers at the Foreshore Reserve Carpark (and elsewhere in Napier) has resulted in negative impacts, including potential health and safety risks;

 That tensions exist between freedom campers and other users of the high profile sites currently available for camping at Perfume Point and Westshore;

 That there is resident opposition to freedom camping in or adjacent to some residential areas; and

 There is a current lack of information available with which to make informed decisions on the provision of freedom camping in Napier.

Current Actions

Increasing Council’s monitoring and enforcement presence has addressed some of the issues listed above. Council Officers monitor sites between 7am and 10am in the morning, and Armourguard is contracted to monitor from 8pm to midnight and to respond to callouts.

The last Bylaw review reduced the provision of freedom camping sites at Perfume Point and Westshore Beach Reserve where freedom campers were negatively affecting public access to carparks at these popular sites.

Council staff have begun work to gather information from other accommodation providers as well as collate Council statistics on the numbers of freedom campers using our sites, as some of the issues around the supply and demand of both free and paid camping accommodation options in Napier are not well understood. This will provide an overall snapshot of Napier’s camping options and capacity.

2.4 Significance and Consultation

Working Group Membership

A number of key stakeholders may be able to make significant contributions to understanding the issues the Freedom Camping Working Group is intended to address. While the proposed Working Group is based on the Taupo model, it needs to be recognised that freedom camping issues are regionally specific.

The composition of the Taupo Working Group included the following external agencies, some of which had approached the Council with their concerns:

 Taupo District Council staff

 Elected Members (x3)

 Department of Conservation (DOC)

 Police

 Destination Great Lake Taupo

 Lake Taupo Harbourmaster

 New Zealand Motor Caravan Association

 Holiday Parks Association Rep

 Iwi/Hapu

 New Zealand Transport Association

 Tourism Lake Taupo

Based on the level of interest during the last Bylaw review, Officers recommend that the core group of members for the Napier Freedom Camping Working Group include:

 Appointed Councillors (2)

 Council Staff (3)

- Paulina Wilhelm (Manager City Development)

- Kim Anstey (Policy Planner)

- Hayleigh Brereton (Regulatory Solutions Manager)

 Napier i-SITE representative (1)

External stakeholders identified as potential Working Group members to be invited are:

 Resident Association Representatives (2)

 NZMCA

 Holiday Parks Association of New Zealand local representative

 Backpacker Accommodation provider representative

 Hawke’s Bay Tourism

 Iwi/Hapu

 NZTA

 Police

 DOC

 Hastings District Council

Opportunity for Regional Approach

A region-wide approach to freedom camping could provide freedom campers with a clearer and more consistent message across the region and therefore improve visitor experiences. Hastings District Council do not currently have a Bylaw, and may find that a Bylaw is not necessary for managing freedom camping in the Hastings District. However, it would be beneficial to discuss how Hawke’s Bay markets itself to freedom campers, and whether there could be some improvements made in this area. The Department of Conservation could also be included in these discussions as they also provide camping options in the region.

The issue of an increasing amount of non-self-contained freedom campers in the region is one that may best be addressed with a regional approach. Converted people movers and vans have become a popular accommodation option for young overseas travelers on working holiday visas. Discussions and options on if, where, and how, Hawke’s Bay as a region provides for these tourists would be best addressed by both Councils at a suitable time during the Working Group process.

2.5 Implications

Financial

Project management for the Working Group would be undertaken by Council officers and can therefore be met through existing operational budgets.

Social & Policy

The establishment of a Working Group should have a positive social impact. Previous bylaw reviews have been undertaken with limited public input at the formulation stage. It is well documented that complex and controversial issues where divergent opinions exist are best dealt with through collaborative processes. Appropriate representation of key stakeholders on a Working Group should ensure positive, long-lasting outcomes.

In addition, should the findings of the Working Group result in a Bylaw review, further public participation would then be required.

Risk

The following table outlines the risks in the working group proposal:

Risk	Action to address the risk
Including residents in the working group could result in instances of real or perceived bias.	Additional consultation will also occur with all residents via a survey to seek their views, which is then fed into to the Working Group.
Composition of the Working Group not being an equitable representation of community views.	Additional consultation will also occur with all residents via a survey to seek their views, which is then fed into to the Working Group.
Project timeframes are required to be extended in response to emerging issues or significant public involvement.	Both elected members and the community will be regularly updated on progress via a webpage, and on any emerging issues via a webpage in order to manage community expectations.
Council reputation – another review of the Bylaw could be perceived as Council having poor decision making powers.	A comprehensive engagement and consultation process will ensure community views are fully considered and the Working Group is working in the best interests of the wider community.

2.6 Options

Council have already directed officers to establish a Freedom Camping Working Group to consider freedom camping issues comprehensively and strategically. Unless this direction is withdrawn, there are no alternative options. It rests with Council to approve the proposed structure of the Working Group and agree on the Working Group members.

2.7 Attachments

a Freedom Camping Working Group Draft Terms of Reference

Maori Consultative Committee – 29 March 2017 – Open Agenda

3. Annual Dog Control Report 2015/16

*Type of Report:*	Legal
*Legal Reference:*	Dog Control Act 1996
*Document ID:*	334560
*Reporting Officer/s & Unit:*	Hayleigh Brereton, Manager Regulatory Solutions

3.1 Purpose of Report

To present the territorial authority report on dog control policies and practices for the dog control registration year 1 July 2015 – 30 June 2016, for adoption by Council as required under Section 10A of the Dog Control Act 1996, prior to being submitted to the Secretary for Local Government and being made publically available.

At the Meeting

An updated report was tabled due to a couple of small errors identified in the report.

In response to questions from Councillors, it was clarified that:

- the procedural change utilised by Napier City Council was not a nation-wide programme, but a pro-active approach developed by Napier with the intention of encouraging good behaviours and helping residents of Napier become good dog owners.

- while Napier City Council does not have the regulatory ability to stop people breeding or owning breed types classified as menacing, recent funding has been received for a programme called Operation Underdog, which offers free neutering for menacing breed types and encouraging people to take this up on their own accord.

- the increase in menacing dogs is proportional to the greater numbers of dogs being registered.

- the noted significant decreases in complaint numbers across a variety of dog-related issues, suggests that the change in procedure is working, however it was reiterated that ultimately the purpose of animal control is compliance.

- Council intends to continue requesting feedback from the public on all its activities including animal control.

The Mayor extended congratulations to all staff involved in the recent handling of the dog pound matter from the chief executive to animal control officers.

Action: Director City Strategy to provide information to Councillors on how Napier City Council’s statistics in the report compare with that of other councils.

Committee's Recommendation

Councillors Wright / Taylor

That the Napier City Council Annual Dog Control Report 2015/16 be adopted by Council, submitted to the Secretary for Local Government, and published in accordance with the Dog Control Act 1996.

CARRIED

3.2 Background Summary

Section 10A of the Dog Control Act 1996 requires territorial authorities to report on their dog control policy and activities annually.

The law requires that:

 the report be adopted by Council and made publically available each year (subsection 1);

 notice of adoption of the report be published in a daily paper or other newspaper that has an equivalent circulation within the district, or by any other means the territorial authority thinks is desirable (subsection 3); and

 within one month of adoption, a copy of the report must also be submitted to the Secretary for Local Government (subsection 4).

3.3 Issues

The Napier City Council Annual Dog Control report 2015/16 is shown at Attachment A. In summary:

 Napier City Council has 7,905 dogs registered.

 2,718 complaints relating to dog control were received over the year.

 A total of 9 dogs were assessed as dangerous and 198 as menacing.

 23 infringements were issued. There were no prosecutions.

3.4 Significance and Consultation

Council officers have prepared the attached report in accordance with the Section 10A reporting requirements provided by the Department of Internal Affairs. No consultation is required for this report as it is a legislative requirement.

3.5 Implications

Financial

None

Social & Policy

None

Risk

Failure to adopt the report and make it available to the public would put Napier City Council in breach of the Dog Control Act 1996.

3.6 Options

The options available to Council are as follows:

To meet it legislative requirements under the Dog Control Act 1996 and adopt the report, submit it to the Secretary for Local Government, and publish it so that the information is publicly available.

3.7 Development of Preferred Option

N/A

3.8 Attachments

a Annual Dog Control Report 2015/2016

Maori Consultative Committee – 29 March 2017 – Open Agenda

Reports from Finance Committee
held 22 March 2017

1. Hawke's Bay Airport Limited - Statement of Intent

*Type of Report:*	Procedural
*Legal Reference:*	N/A
*Reporting Officer/s & Unit:*	Adele Henderson, Director Corporate Services

1.1 Purpose of Report

To identify any changes or any comment Council wishes to make to Hawke’s Bay Airport Limited in regard to the Draft Statement of Intent.

At the Meeting

The representatives from the Hawke’s Bay Airport, Tony Porter, Olivia Pierre and Sarah Park, were welcomed to the meeting. In the interests of the availability of the presenters Items 1 and 2 were taken together.

The presenters spoke to their reports, noting:

 There has been continued growth in the airside and landside budgets. The Company intends to work closely with its shareholders to better realise the value of the business park.

 The operating expenses came in under budget for the first six months of the year, and a significant payment was made against the loan.

 The gearing ratio is very low currently, but is forecast to climb steeply as funding is drawn down for larger capital works in the near future, then to return relatively quickly to a lower percentage by approximately year five of the budget model. It is the nature of airport works that in large part drives the spikes in the ratio.

 A number of capital works are planned for the next few years, of which the terminal development is the largest. The detailed design for this project is due to be complete this week. It is anticipated that the project will be fully completed in March 2019.

 Security updates have been made across airport functions in line with recent CAA changes to the regulations.

 Airport staff have had input into the NZTA “SH2/ Watchman Road roundabout” project, the tender for which closed today.

In response to questions from elected members, it was clarified that:

 Stormwater attenuation considerations have been integrated into every area of development at the airport, including the business park.

 The Airport executive team has worked hard to keep operating costs low despite significant changes in security, fire and rescue and other matters having been rolled out over the six month period.

 While it may be an option to return to an earlier approach of paying no dividend to its shareholders over the period of the larger capital works, the Airport Company believes that the loan funding it is now able to draw on provides enough flexibility to pay a dividend as part of its overall financial management.

Committee's Recommendation

Councillors Taylor / McGrath

That the draft Statement of Intent of the Hawke’s Bay Airport Limited be received.

CARRIED

1.2 Background Summary

The Hawke’s Bay Airport Limited is a Council Controlled Organisation (CCO). It is a company incorporated under the Companies Act and is owned by the Crown, Hastings District Council and Napier City Council. Napier City Council has a 26% shareholding.

The Local Government Act 2002 requires Council Controlled Organisations (CCO) to submit a Statement of Intent to their shareholders for consideration.

The Hawkes Bay Airport Ltd Draft Statement of Intent is attached.

1.3 Significance and Consultation

None

1.4 Implications

Financial

None

Social & Policy

None

Risk

None

1.5 Attachments

a Hawke's Bay Airport Draft Statement of Intent

Maori Consultative Committee – 29 March 2017 – Open Agenda

2. Hawke's Bay Airport Limited Half Yearly Report

*Type of Report:*	Legal and Operational
*Legal Reference:*	Local Government Act 2002
*Document ID:*	340167
*Reporting Officer/s & Unit:*	Adele Henderson, Director Corporate Services

2.1 Purpose of Report

To receive the half-yearly report to shareholders from Hawke’s Bay Airport Limited to 31 December 2016.

Committee's Recommendation

Councillors Jeffery / Brosnan

That the Hawke’s Bay Airport Limited half-yearly report to shareholders, to December 2016 be received.

CARRIED

2.2 Background Summary

Section 66 of the Local Government Act 2002 requires that a Council-controlled organisation must report to Council each half year. However, Section 65 requires regular monitoring of performance of a Council Controlled Organisation.

The Hawke’s Bay Airport Limited is a Council-controlled organisation. It is a company incorporated under the Companies Act and is owned by the Crown, Hastings District Council and Napier City Council. Napier City Council has a 26% shareholding.

The Company produces separate annual accounts. No payments are made by Napier City Council to the Company and there is no financial provision included in Council budgets. The Napier City Council share in the Company is included in its annual financial statements as an investment, valued using the equity method of accounting.

In accordance with Part 5, Section 65 of the Local Government Act 2002, Napier City Council has a responsibility to regularly undertake performance monitoring of the Hawke’s Bay Airport Limited. The half yearly report to shareholders to 31 December 2016 has been received from Hawke’s Bay Airport Limited for Council’s information.

2.3 Issues

None

2.4 Significance and Consultation

None

2.5 Implications

Financial

None

Social & Policy

None

Risk

None

2.6 Attachments

a Hawke's Bay Airport Ltd Half Yearly Report to 31 December 2016

Maori Consultative Committee – 29 March 2017 – Open Agenda

3. Business Hawke's Bay Report

*Type of Report:*	Procedural
*Legal Reference:*	N/A
*Document ID:*	344753
*Reporting Officer/s & Unit:*	Adele Henderson, Director Corporate Services

3.1 Purpose of Report

To provide Council with an update report from Business Hawke’s Bay (BHB).

At the Meeting

Carolyn Neville, Business Hawke’s Bay Marketing and Operations Manager, was welcomed to the meeting.

Carolyn spoke to the report, noting:

· Visitor numbers to the Business Hub had increased over the last quarter.

· A survey of business travellers undertaken over a month indicated an increased level in connectivity through travel, to which the introduction of JetStart Flights to the Hawke’s Bay Airport had made a significant contribution. Of particular note was the increased travel between Napier and Auckland.

· Central Government funding had contributed towards several initiatives underway, such as Techweek 2017, as well as the recruitment of further staff including the role of Marketing and Operations Manager.

· The food and beverage sector, as well as agri-business, had been in particular focus for business attraction and development.

Committee's Recommendation

Councillors Wright / Boag

That the Council resolve that the report from Business Hawke’s Bay be received.

CARRIED

3.2 Background Summary

Council agreed as part of the Long Term Plan 2015-2025 to fund $110,000 to BHB over three years. BHB is set up as a collaborative effort to:

 Foster business development and business growth in Hawke’s Bay

 Promote Hawke’s Bay as an attractive place to start, grow, and relocate businesses

 Attract investment to support commercialisation and expansion into international markets.

BHB prepares six monthly reports to Council to keep Council updated with its activities.

BHB will present on their report at the Committee meeting.

3.3 Issues

None

3.4 Significance and Consultation

None

3.5 Implications

Financial

None

Social & Policy

None

Risk

None

3.6 Attachments

Nil

Maori Consultative Committee – 29 March 2017 – Open Agenda

7. Seismic Assessments of Council Buildings

*Type of Report:*	Operational
*Legal Reference:*	N/A
*Document ID:*	344798
*Reporting Officer/s & Unit:*	Bryan Faulknor, Manager Property

7.1 Purpose of Report

To update Council on the progress regarding Seismic Assessments of Council owned buildings.

At the Meeting

In response to queries from elected members it was clarified that:

· The last assessment of the Civic Building was in 2011. As technologies have improved significantly since that time, and with the consideration of potential options for the building campus in mind, it was decided to re-assess the building.

· A building is designated ‘earthquake prone’ if it meets less than 34% of the current building code. It is accepted practice that any alterations and renovations made to such buildings should bring them to 67% or higher. Council aims to bring all buildings as close to 100% of code as it can, but for some older buildings this is not feasible.

Committee's Recommendation

Councillor Brosnan / Mayor Dalton

That the update report on progress regarding Seismic Assessment of Council owned buildings be received.

CARRIED

7.2 Background Summary

Council has been progressively carrying out structural seismic assessments of major Council owned buildings.

Attached is a Schedule of buildings showing the current status with regard to these assessments.

In general, higher risk older buildings and those two storied and above have been assessed first. In addition, buildings with planned upgrades are assessed to ensure that any required strengthening work is factored into the redevelopment project.

Detailed Seismic Assessments on single storied houses, modern newer buildings, and other single storied buildings such as implement sheds, changing rooms, toilets are not programmed at this stage. These buildings are deemed lower risk and as a result any assessment would be appropriate for the nature and style of the building.

7.3 Issues

A building with less than 34% of the New Building Standard (% NBS) is categorised as Earthquake Prone.

Where strengthening works are carried out, it is prudent to design work to achieve a NBS rating of as close as is practically possible to 100% with a minimum of 67% NBS.

For any Council buildings that have been deemed as earthquake prone, Council has approved and planned strengthening works within a reasonable timeframe. Where appropriate, some facilities have remained open pending strengthening depending on the % NBS. In these instances, Council has provided notification to users and staff in the building with information regarding the status.

Of the 27 individual Detailed Seismic Assessments completed to date, 9 buildings have been deemed earthquake prone.

Strengthening works now completed

 Meeanee Memorial Hall

 Meeanee Indoor Sports Centre

 King Georges Hall

 Ivan Wilson Pool Building

 Napier Conference Centre

 Harris Stand and old lighting towards at McLean Park

Strengthening works in progress

 Greenmeadows East Community Hall (Open)

Strengthening works on hold pending review of future use

 Taradale Plunket Rooms (Vacant)

 Memorial Square Rooms (Closed)

 Faraday Centre (Open) – Owned by NZ Defence Force and operated by Council - Strengthening on hold pending review of site.

Detailed Seismic Assessments are currently underway for the Pettigrew Green Arena (on behalf of the stakeholders).

The original assessments for the Library and Civic Buildings are being reviewed using the latest assessment technology. This is part of the first stage of the Civic Buildings Campus upgrade project and is required to confirm current building % NBS.

7.4 Significance and Consultation

N/A

7.5 Implications

Financial

Minor works were funded from existing budgets. In addition, funding of $1.5m was allocated for Seismic Strengthening as part of the 2015 – 2025 Long Term Plan. Of this, $1.2m was allocated to the Napier Conference Centre Redevelopment project and the remainder has been earmarked in the first instance to the Greenmeadows East Community Hall strengthening.

Social & Policy

N/A

Risk

Earthquake Prone Buildings obviously present a risk to life in the event of a major earthquake.

Council is being responsible in progressively assessing its buildings. In many cases Council has exceeded the requirements of its own regulatory policies and Central Government Legislation in terms of which buildings are required to be assessed.

Most major buildings have or are being assessed. A strategy for assessments of lower risk single storied buildings along with newer modern buildings is yet to be determined. This will be developed in conjunction with Council’s regulatory division taking into account recently amended legislation.

7.6 Attachments

a Napier City Council Building Seismic assessments

Maori Consultative Committee – 29 March 2017 – Open Agenda

Reports from Community Services Committee
held 22 March 2017

1. Joint Alcohol Strategy Review - Public feedback

*Type of Report:*	Operational
*Legal Reference:*	N/A
*Document ID:*	340799
*Reporting Officer/s & Unit:*	Michele Grigg, Senior Advisor Policy

1.1 Purpose of Report

To advise Council on the process undertaken in reviewing the Joint Alcohol Strategy with Hastings District Council, and to request approval to release the draft Strategy for stakeholder and public feedback prior to finalisation of the document, and adoption by each Council.

At the Meeting

It was noted that it was not unusual for ‘at risk’ groups to be identified in such strategies, as it contributes towards specific consideration of the groups’ needs and may drive solutions that are particularly helpful to them. Feedback on other possible target groups for consideration could be provided during the consultation period.

It was further noted that there was the option to review the strategy within three years rather than the suggested five; elected members could use the opportunity to provide feedback on the strategy if they believed this was a better life cycle for the strategy.

The Chair advised that an alteration should be made to her recommendation that the officer’s recommendation be adopted, and that her new recommendation be:

· that part a. of the officer’s recommendation stand, but

· that part b. should be amended to read “…the Community Services Committee Chair and Councillor Keith Price…”.

This recommendation of the Chair was made based on Councillor Price’s existing responsibilities in liquor licensing and his involvement in the Local Alcohol Policy Joint Group, which has strong links to this Joint Strategy.

Committee's Recommendation

Councillors Wright / Wise

a. That Council approve the release of the draft Joint Alcohol Strategy for stakeholder and public feedback; and

b. That Council nominate the Community Services Committee Chair and Councillor Keith Price to consider any feedback jointly with the nominated Hastings District Councillors prior to the finalisation of the draft Strategy.

CARRIED

1.2 Background Summary

A joint Alcohol Strategy for Napier and Hastings was first adopted by Napier City Council and Hastings District Council in 2011. The 2011 Strategy recognised that, while many residents in Napier and Hastings enjoy alcohol in a responsible way, the region also experiences issues relating to alcohol misuse such as crime, hospital visits, injuries, abuse and violence. The Strategy also closely aligns with the goals of our two local safe communities organisations, Safer Napier and Safer Hastings, each of which has identified alcohol harm as a priority area.

The objectives of the 2011 Strategy were to:

 Foster safe and responsible drinking environments;

 Demonstrate leadership to achieve a safe drinking culture;

 Work collaboratively with the community and agencies on initiatives to reduce alcohol related harm; and

 Use clear and effective regulation around alcohol.

A number of actions were implemented under the Strategy including:

 Establishment of the Joint Alcohol Strategy Reference Group (membership of which includes representatives from the Police, Hastings District Council, Napier City Council, Hawke’s Bay District Health Board, and the Accident Compensation Corporation);

 External funding for collaborative projects that promote responsible drinking (e.g. Ease Up in the Bay – Sports Clubs, One for One campaign);

 Coordination of compliance activities;

 Adoption of an alcohol-free approach at community events;

 Additional liquor ban areas; and

 Resources for parents of teens.

The Strategy had a five year review period. Accordingly the Joint Alcohol Strategy has been reviewed and updated (shown at Attachment A); key considerations and updates made are outlined below.

1.3 Issues

Recent alcohol-related harm data was analysed as part of the Strategy review. The hazardous drinking levels in our region have remained higher than the national average and this is not explained by either our younger population or our higher proportion of Māori (McElnay, C. 2014. Health Inequity in Hawke’s Bay, Hawke’s Bay District Health Board).

Not every instance of alcohol use is harmful. However, the immediate and longer-term effects of alcohol use can be significant and wide-ranging, particularly for groups at risk. These have been identified as:

 Young people (including under-age drinkers)

 Men

 Māori

 Women who may become pregnant.

It is acknowledged that there are many levers that can influence a reduction in alcohol-related harm, including government legislation, regulation and enforcement, and community responses e.g. education, treatment and support. Councils have influence over areas such as regulation, facility and event management, urban design and community/social development – it is these areas where Councils can take an active role that form the basis of the revised draft Strategy.

It remains important to act jointly with Hastings District Council to achieve consistency across both cities to create and support a safe and responsible drinking culture and environment.

Through the review process, the Strategy’s objectives have been refined to the following:

 To foster safe and responsible drinking environments;

 To change attitudes towards alcohol to reduce tolerance for alcohol harms; and

 To demonstrate leadership to achieve a safe drinking culture.

1.4 Significance and Consultation

The reviewed draft Strategy reflects current data and trends, and focuses on at-risk groups and both Councils’ areas of influence. The Joint Alcohol Strategy Reference Group provided input into the draft Strategy, particularly with regards to the objectives and target groups.

As the changes to the draft Strategy are minimal, formal consultation is not warranted. However, as it is an area considered to hold public interest, it is proposed that the draft Strategy be distributed directly to key stakeholders for feedback and that feedback submissions are also sought from the public (see the Feedback Plan shown at Attachment B).

Next Steps

The Feedback Plan outlines specific stakeholders that will be provided with the draft Strategy for their comment. The public will also be notified of the draft Strategy through a variety of channels.

The feedback period will be open for four weeks, following which a panel comprising two nominated Councillors from each of the Councils will review any submissions.

It is proposed that the Chair and Deputy Chair of the Community Services Committee undertake this role on behalf of Napier City Council.

Any updates based on the submissions considered as appropriate by the panel will be integrated into the draft Strategy and the document finalised for adoption by both Councils.

1.5 Implications

Financial

None

Social & Policy

The final Strategy will include an implementation plan that incorporates relevant actions arising from feedback received. These actions may link to other Council processes and policies.

Risk

Achieving support on the policy direction from Councils has required a joint approach from the outset. The feedback process continues this approach.

1.6 Options

It is proposed to proceed with the following option:

i. Provide an opportunity for public and stakeholder feedback on the revised draft Strategy before finalising for adoption by both Councils.

1.6 Attachments

a Revised Joint Alcohol Strategy - draft

b Feedback Plan for draft Joint Alcohol Strategy

Meeting Date:	Wednesday 29 March 2017
Time:	3pm
Venue:	Main Committee Room 3rd floor Civic Building 231 Hastings Street Napier

Council Members	P Prentice (In the Chair), Councillor Tapine, T Aranui, L Ratima and G Reti
Officer Responsible	Director Community Services, Antoinette Campbell
Administrator	Governance Team