Strategy and Infrastructure Committee – 08 March 2017 – Open Agenda
ORDER OF BUSINESS
Apologies
CONFLICTS
OF INTEREST
Public
forum
Announcements
by the Mayor
Announcements
by the Chairperson
Announcements
by the Management
Confirmation
of Minutes (page 8 refers)
That
the Minutes of the Strategy and Infrastructure Committee meeting held on
Friday, 27 January 2017 be taken as a true and accurate record of the meeting.
Agenda
Items
1 Road
Stopping - Portion of Rogers Road.................................................................. 3
Public
Excluded
Nil
Strategy and
Infrastructure Committee – 08 March 2017 – Open Agenda
1. Road Stopping - Portion of
Rogers Road
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Type of Report:
|
Legal
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|
Legal Reference:
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Public Works Act 1981
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Document ID:
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339644
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Reporting Officer/s & Unit:
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Bryan Faulknor, Manager Property
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1.1 Purpose
of Report
To seek Council’s approval to stop
approximately 70 m2 of legal road fronting 107 Rogers Road, Napier,
and sell the stopped road to the adjoining
landowners.
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Officer’s
Recommendation
a. That
Council, in accordance with the provisions of Section 116 of the Public Works
Act 1981, resolves to stop the road described in the Schedule hereto, and in
accordance with the provisions of Section 117 of the Public Works Act 1981 to
vest the stopped road to the owners of the adjoining land contained in CFR
95876.
SCHEDULE
Hawke’s Bay Land District – Napier City
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Area
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Road
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Adjoining Land (CFR)
|
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0.0070ha
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Section 1 SO Plan 478237
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95876
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|
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CHAIRPERSON’S
RECOMMENDATION
That
the Council resolve
that the officer’s recommendation be adopted.
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1.2 Background
Summary
The current owners purchased the lot
that became 107 Rogers Road and employed a designer to prepare plans for their
new house. Unfortunately, the designer misunderstood the boundary information
and placed the new house within one metre of the road boundary. The section
encroaches into the current legal turning head at the end of Rogers Road.
The owners and Council have entered into
an Agreement whereby the Council has agreed to stop the part of the road on
which the section is located and sell that part of the road to the owners. The
stopped road will then be amalgamated with the owner’s existing land.
Concurrently with this, the Council has
obtained replacement land on the other side of the turning head, which will be
vested as part of a subdivision. This means that the turning arc will remain the
same size as present, but will be slightly relocated.
The road stopping effects no party other
than the adjoining owners. The land immediately adjacent to the landowners is a
public walkway.
1.3 Issues
There are no issues.
1.4 Significance
and Consultation
There has been considerable consultation
with the owners of the adjoining land as well as the landowner opposite to
reach a satisfactory conclusion on this matter. There are no other parties
involved.
1.5 Implications
Financial
The landowners are purchasing the
property at valuation which ensures it is a fair market rate. The
owner of the land across the road has made the re-alignment possible through
the subdivision process. No payment from Napier City Council is required
and the land is to be vested in Napier City Council. There are no further
budgetary implications.
Social & Policy
Not applicable.
Risk
Not applicable.
1.6 Options
The options available to Council are as
follows:
To approve the road stopping in
accordance with the provisions of Section 116 of the Public Works Act 1981, and
to vest the stopped road to the owners of the adjoining land being that land
contained in CFR 95876.
1.7 Development
of Preferred Option
The stopping of the road and sale to the
adjoining owners, along with the relocation of the turning head, provides the
only sensible solution to legalise the current situation.
1.8 Attachments
a 107 Roger Road - SO Plan ⇩
Strategy and
Infrastructure Committee – 27 January 2017 –
Open Minutes
Apologies
NIL
CONFLICTS
OF INTEREST
Nil
Public
forum
Nil
Announcements
by the Mayor
Nil
Announcements
by the Chairperson
The Chair put a motion that the meeting be adjourned following the
completion of the open agenda.
|
Adjournment
of Meeting
|
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Committee's
Recommendation
Councillors Brosnan
/ Wise
That the
meeting adjourn after the open agenda to allow the open agenda of the
Regulatory Committee to be taken, and that the Strategy and Infrastructure
Committee reconvene at the conclusion of the Regulatory Committee.
CARRIED
|
Announcements
by the Management
The Chief Executive advised that there will be upgrades to
the technology for meetings such as microphones.
Confirmation
of Minutes
NIL
1. Application to Significant Projects Fund
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Type of Report:
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Procedural
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Legal Reference:
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N/A
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Document ID:
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336131
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Reporting Officer/s & Unit:
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Antoinette Campbell, Director Community Services
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1.1 Purpose
of Report
To
apply to the Lottery Significant Projects Fund for a grant toward the
development of the Multi-Use Sports Facility.
Officer’s Recommendation
a. That
an application is made to the Lottery Significant Projects Fund opening on 1st
February and closing 15th March 2017, toward the development of a
Multi-Use Sports Facility adjacent to Pettigrew Green Arena.
b. That
a resource consent application for the Multi-Use Sports Facility is lodged with
Council before the 1st February 2017.
c. That a DECISION
OF COUNCIL is required urgently to meet funding deadline of 15th
March 2017. This will require the following resolution to be passed before the
decision of Council is taken:
That, in terms of Section 82 (3) of the Local Government
Act 2002, that the principles set out in that section have been observed in
such manner that the Napier City Council considers, in its discretion, is appropriate
to make decisions on the recommendation.
|
Amendment
Councillors Wise / Taylor
a. That
an application is made to the Lottery Significant Projects Fund after 22
February 2017 and consideration of the detailed business case, and prior to
the closing of the fund application period on 15 March 2017, toward the
development of a Multi-Use Sports Facility adjacent to Pettigrew Arena.
b. That
a resource consent application for the Multi-Use Sports Facility is lodged
with Council before the 1st February 2017.
c. That
a DECISION OF COUNCIL is required urgently to enable the resource consent
application to be lodged with Council before 1 February 2017.to meet funding deadline of
15th March 2017. This will require the following resolution to be
passed before the decision of Council is taken:
That, in terms of Section 82 (3) of
the Local Government Act 2002, that the principles set out in that section
have been observed in such manner that the Napier City Council considers, in
its discretion, is appropriate to make decisions on the recommendation.
CARRIED
|
|
Councillors
Wise / Taylor
That,
in terms of Section 82 (3) of the Local Government Act 2002, that the
principles set out in that section have been observed in such manner that the
Napier City Council considers, in its discretion, is appropriate to make
decisions on the recommendation.
CARRIED
|
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Council
Resolution
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Councillors Wise / Wright
a.
That
an application is made to the Lottery Significant Projects Fund after 22
February 2017 and consideration of the detailed business case, and prior to
the closing of the fund application period on 15 March 2017, toward the
development of a Multi-Use Sports Facility adjacent to Pettigrew Arena.
b. That
a resource consent application for the Multi-Use Sports Facility is lodged
with Council before the 1st February 2017.
c. That
a DECISION OF COUNCIL is required urgently to enable the resource consent
application to be lodged with Council before 1 February 2017.to meet funding deadline of
15th March 2017. This will require the following resolution to be
passed before the decision of Council is taken:
That, in terms of Section 82 (3) of
the Local Government Act 2002, that the principles set out in that section
have been observed in such manner that the Napier City Council considers, in
its discretion, is appropriate to make decisions on the recommendation.
CARRIED
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2. Ground Lease - Richmondvale
Archery Club Incorporated
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Type of Report:
|
Legal
|
|
Legal Reference:
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Public Works Act 1981
|
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Document ID:
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333116
|
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Reporting Officer/s & Unit:
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Bryan Faulknor, Manager Property
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2.1 Purpose
of Report
To obtain Council approval to grant a
new ground lease to the Richmondvale Archery Club Incorporated for the land
occupied by the Club’s building on Park Island for a term of 15 years
with one 15 year right of renewal.
|
Committee's Recommendation
Councillor
McGrath / Brosnan
a. That
a new ground lease be granted to the Richmondvale Archery Club Incorporated
for the land occupied by the Club’s building on Park Island for a term
of 15 years with one 15 year right of renewal; and
b. That
the terms and conditions of the lease will be as per Council’s standard
terms for leases of reserve land to community groups. The initial ground
rental will be a nominal rental of $705 plus GST per annum, to be reviewed
annually according to the method laid out in the standard terms described
above.
CARRIED
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3. ROAD STOPPING - PORTION OF BATTERY ROAD
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Type of Report:
|
Legal
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Legal Reference:
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Local Government Act 1974
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Document ID:
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333136
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Reporting Officer/s & Unit:
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Bryan Faulknor, Manager Property
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3.1 Purpose
of Report
To
confirm the Council resolution of 10 August 2016, that approximately 65 m2
of legal road fronting 12 – 18, 20 and 22 Battery Road, Napier be stopped
and sold to the adjoining land owners.
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Committee's
Recommendation
Councillors Brosnan /
Wise
a. That
Council confirm the resolution of 10 August 2016 to declare the part of
Battery Road fronting 12 – 18, 20 and 22 Battery Road and described in
the Schedule below to be stopped and sold to the adjoining land owners.
SCHEDULE
Hawke’s Bay Land District
– Napier City
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Area
|
Description
|
|
0.0023 ha
|
Section 1 SO Plan 504725
|
|
0.0024 ha
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Section 2 SO Plan 504725
|
|
0.0018 ha
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Section 3 SO Plan 504725
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CARRIED
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4. Part Lee Road Stopping and Vesting
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Type of Report:
|
Legal
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|
Legal Reference:
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Public Works Act 1981
|
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Document ID:
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333253
|
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Reporting Officer/s & Unit:
|
Bryan Faulknor, Manager Property
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4.1 Purpose
of Report
To
obtain Council approval to stop part of Lee Road, declare the section in
question as a Segregation Strip subject to the Reserves Act 1977, and add it to
the adjoining existing Segregation Strip.
|
Committee's
Recommendation
Councillors Wise / Wright
a. That
Council declare the legal road described in the Schedule as being stopped
pursuant to Section 116 of the Public Works Act 1981; and
b. That
Council deal with the stopped road described in the Schedule, pursuant to
Section 117(7) of the Public Works Act 1981, by declaring all of the said
stopped road to be a Local Purpose (Segregation Strip) Reserve subject to the
Reserves Act 1977, and to be added to the intersecting Local Purpose
(Segregation Strip) Reserve described as Section 21 SO Plan 491548 and Lot 8
DP 15782.
SCHEDULE
Hawkes Bay Land District
– Napier City
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Area (ha)
|
Legal Description
|
Adjoining
|
|
0.0004
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Section 20 SO 491458
|
Certificates of Title:
761479, 761477, HBH3/370, HBH3/372,
HBH4/122, HBH4/123
|
|
0.0008
|
Section 22 SO 491548
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HBH4/122, HBH4/123, 761479
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CARRIED
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5. Marine Parade Realignment
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Type of Report:
|
Operational
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|
Legal Reference:
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N/A
|
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Document ID:
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330984
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Reporting Officer/s & Unit:
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Fleur Lincoln, Strategic Planning Lead
Georgina King, Urban Design Lead
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5.1 Purpose
of Report
The
purpose of the report is to update Council on progress made with the Marine
Parade realignment project, including the final design, public engagement and
communication strategy, and timeframes.
|
At the Meeting
In response to questions from Councillors, it was
confirmed that initial consultation has been undertaken with key parties to
the proposed design. Brief clarification was provided on cycling provisions
within the design.
|
|
Committee's
Recommendation
Councillor Brosnan / McGrath
a. That
the Officer’s update report on Marine Parade Realignment dated 27
January 2017 be received.
CARRIED
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6. Triennial Agreement 2016-2019
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Type of Report:
|
Information
|
|
Legal Reference:
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Local Government Act 2002
|
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Document ID:
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334507
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Reporting Officer/s & Unit:
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Deborah Smith, Governance Advisor
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6.1 Purpose
of Report
The
purpose of this report is to provide Elected Members with an update on the
current status of the Triennial Agreement 2016-2019, and the proposals Napier
City Council have made towards creating a more meaningful document.
|
At the Meeting
It was clarified that while Iwi are not party to the
Agreement as it is specific to local government authorities, they are
considered partners and consulted within existing fora.
It was discussed that the Agreement should focus on a few
key priorities and do these well, such as the Matariki – Hawke’s
Bay Regional Economic Development Strategy and a Regional infrastructure
investment fund.
In response to a question from Councillors, it was advised
that opportunities to regionalise water services, might better be approached
through shared services or direct infrastructure management, rather than in
this Agreement. The Chief Executive also advised that under section 17A
reviews, opportunities to create efficiencies may be identified.
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Committee's
Recommendation
Councillors White / Wise
a. That
the update report titled Triennial Agreement 2016-19 dated 27 January 2017 be
received.
CARRIED
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7. Omarunui Refuse Landfill Joint Committee
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Type of Report:
|
Operational and Procedural
|
|
Legal Reference:
|
Local Government Act 2002
|
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Document ID:
|
333707
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Reporting Officer/s & Unit:
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Jane McLoughlin, Team Leader Governance
Caroline Thomson, Chief Financial Officer
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7.1 Purpose
of Report
To
provide key points of interest and a copy of the minutes from the Omarunui
Refuse Landfill Joint Committee meeting held on 9 December 2016.
|
Committee's
Recommendation
Councillors Dallimore
/ Tapine
a. That
the minutes from the Omarunui Refuse Landfill Joint Committee held on 9
December 2016 be received.
CARRIED
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The meeting was
adjourned at 3.16pm in order to commence the open agenda of the Regulatory
Committee while the public were present.
The meeting
reconvened at 3.20pm.
PUBLIC
EXCLUDED ITEMS
|
Councillor Taylor / Councillor Wright
That
the public be excluded from the following parts of the proceedings of this
meeting, namely:
1. Omarunui
Refuse Landfill Joint Committee
CARRIED
|
The
general subject of each matter to be considered while the public was excluded,
the reasons for passing this resolution in relation to each matter, and the
specific grounds under Section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution were as
follows:
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GENERAL SUBJECT OF
EACH MATTER TO BE
CONSIDERED
|
REASON FOR PASSING THIS
RESOLUTION IN RELATION TO EACH MATTER
|
GROUND(S) UNDER SECTION
48(1) TO THE PASSING OF THIS RESOLUTION
|
|
1. Omarunui
Refuse Landfill Joint Commitee
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7(2)(h) Enable the
local authority to carry out, without prejudice or disadvantage, commercial
activities
|
48(1)A That the
public conduct of the whole or the relevant part of the proceedings of the
meeting would be likely to result in the disclosure of information for which
good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this
Act, under Section 6 or 7 (except 7(2)(f)(i)) of the Local Government
Official Information and Meetings Act 1987.
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APPROVED
AND ADOPTED AS A TRUE AND ACCURATE RECORD OF THE MEETING
CHAIRPERSON:________________________DATE
OF APPROVAL:____________________
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NAPIER
CITY COUNCIL
