NAPIER
CITY COUNCIL
Civic Building
231 Hastings Street,
Napier
Phone: (06) 835
7579
www.napier.govt.nz
Ordinary Meeting of Council
Open
Agenda
|
Meeting Date:
|
Wednesday 5 April 2017
|
|
Time:
|
3pm
|
|
Venue:
|
Main Committee Room
3rd Floor Civic Building
231 Hastings Street
Napier
|
|
Council Members
|
Councillor
Wise (in the Chair), Councillors Boag, Brosnan, Dallimore, Hague, Jeffery,
McGrath, Price, Tapine, Taylor, and Wright
|
|
Officer Responsible
|
Chief
Executive
|
|
Administrator
|
Governance
Team
|
Next Council Meeting
Wednesday 17 May 2017
Ordinary Meeting of Council
– 05 April 2017 –
Open Agenda
ORDER OF BUSINESS
Apologies
Mayor Bill Dalton, Cr Faye White
CONFLICTS
OF INTEREST
Public
forum
Announcements
by the Mayor
Announcements
by the Management
Confirmation
of Minutes
That
the Draft Minutes of the Ordinary Meeting of Council held on Wednesday, 22
February 2017 be confirmed as a true and accurate record of the meeting.
LOCAL
GOVERNMENT ACT 2002
The
Council resolves, in terms of Section 82 (3) of the Local Government Act 2002,
that the principles set out in that section have been observed in such manner
that the Napier City Council consider, in its discretion, is appropriate to
make decisions on the recommendations set out in this agenda (including the
Public Excluded section).
New
Reports
1 Financial
Forecast to 30 June 2017...................................................................................... 4
2 Local
Governance Statement 2016-2019............................................................................ 18
Reports
/ Recommendations from the Standing Committees
Reports
from Maori Consultative Committee held 29 March 2017............................................. 21
1
Opportunities for the role of the Maori Consultative Committee........................................... 21
Reports
from Strategy and Infrastructure Committee held 8 March 2017
1
Road Stopping – Portion of Rogers Road........................................................................... 25
Reports
from Regulatory Committee held 8 March 2017
1 Gambling
Venues Policy Review......................................................................................... 30
2 Establishment
of a Freedom Camping Working Group and Draft Terms of Reference..... 31
3 Annual
Dog Control Report 2015/16................................................................................... 33
Reports
from Audit and Risk Committee held 16 March 2017
1.............. CAMMS Project
Plan Update............................................................................................ 34
2.............. Audit
Arrangements for the year ending 30 June 2017.................................................... 35
Reports
from Finance Committee held 22 March 2017
1 Hawke's
Bay Airport Limited - Statement of Intent................................................................... 36
2 Hawke's
Bay Airport Limited Half Yearly Report ..................................................................... 38
3 Business
Hawke's Bay Report ................................................................................................ 39
4 Hawke's
Bay Museums Trust - Half yearly report to 31 December 2016................................ 40
5 HB
Museums Trust Statement of Intent 2017 - 19................................................................... 41
6 HB
LASS Limited - Half Yearly Report..................................................................................... 42
7 Seismic
Assessments of Council Buildings ............................................................................. 43
Reports
from Community Services Committee held 22 March 2017
1 Joint
Alcohol Strategy Review - Public feedback..................................................................... 44
Reports
from Finance Committee held 29 March 2017
1 Review
of Fees & Charges 2017/18......................................................................................... 46
2 Annual
Plan 2017/18................................................................................................................ 47
Reports
Under Delegated Authority
1 Schedule
of Documents Under Seal........................................................................................ 49
2 Resource
Consent.................................................................................................................... 50
3 Tenders
Let............................................................................................................................... 53
4 Liquor
Licenses......................................................................................................................... 54
5 Requests
for official information............................................................................................... 56
Public
Excluded ........................................................................................................................ 61
Minutes of Council meeting 22
February 2017.................................................................................. 65 ...................................................................................................................................... ...................................................................................................................................... ......................................................................................................................................
Ordinary Meeting of
Council – 05 April 2017 – Open Agenda
1. Financial Forecast to 30 June 2017
|
Type of Report:
|
Information
|
|
Legal Reference:
|
N/A
|
|
Document ID:
|
344793
|
|
Reporting Officer/s & Unit:
|
Mary Quinn, Senior Management Accountant
Caroline Thomson, Chief Financial Officer
|
1.1 Purpose
of Report
To
report to Council the financial forecast to the 30 June 2017 for the whole of
Council.
|
Officer’s Recommendation
That Council:
a. Receive
the financial forecast to 30 June 2017
b. Approve
$1.8M from the Ahuriri Water Sport Facility budget planned for 2017/18 being
brought forward to 2016/17, to fund the purchase of land at Humber Street,
identified for event parking overflow and recreation.
c. Approve
$350k from the Taradale Stormwater Upgrade budget planned for 2017/18 being
brought forward to 2016/17 due to a timing variance in planned spend for the
project.
|
|
MAYOR’S
RECOMMENDATION
That the
Council resolve
that the officer’s recommendation be adopted.
|
1.2 Background Summary
The
purpose of this report is to provide a financial forecast for Council’s
operating and capital expenditure to 30 June 2017. The operating and capital
forecasts are based on actual expenditure January year to date, plus estimated
remaining spend for the 2016/17 financial year. Attachment A provides
analysis of the variations between the Annual Plan 2016/17 and financial
forecast for 2016/17 for both capital and operational items.
Net operating expenditure
The
operational forecast shows forecast net expenditure of $7.9m at 30 June 2017
and is in line with budget of $7.6m (see Attachment A).
Capital plan
Officers
have reviewed the timing of the capital programme and this has resulted in a
number of projects being reprioritised. The capital plan for 2016/17 (including
vested assets) is forecast at $42.4m compared to budget of $61.6m (see Attachment
A). The key movements between 2016/17 and 2017/18 in the forecast capital
plan are set out below:
·
Watchman Road
project bulk funding of $1.2m moved to 2017/18
·
Transportation
planned expenditure of $2.3m (relating to the Essential Services review) moved
to 2017/18
·
Multi-use Sports
Facility budget of $1.8m moved to 2017/18 (subject to Council approval)
·
Destination
Playground and Anderson Park planned expenditure of $2.2m moved to 2017/18 due
to project timing
·
Planned capital
spend of $1.8m for parking development moved to 2017/18
·
Civic building
upgrade budget of $3.6m now planned for 2017/18
1.3 Issues
The
proposed capital plan for the 2017/18 Annual Plan will include capital projects
that have transferred from 2016/17.
1.4 Significance and Consultation
The
issues for discussion are not significant in terms of Council’s
Significance and Engagement Policy and no consultation is required.
1.5 Implications
Financial
Attachment B
includes a summary schedule by activity group, and shows the net movement in
the funding source for both operating and capital expenditure.
Attachment C sets
out all rate funded and non-rate funded movements. The main reason for the
forecast reduction in funding required for 2016/17 is due to moving capital
projects out to future years.
Due to the timing variance in planned
capital spend, Officers are recommending that $1.8m from the Ahuriri Water
Sport Facility budget planned for 2017/18 is brought forward to 2016/17 to fund
the purchase of land at Humber Street identified for event parking overflow and
recreation.
Further, it is recommended that $350k
from the Taradale Stormwater Upgrade budget for 2017/18 year is brought forward
to 2016/17.
Social & Policy
N/A
Risk
Officers
have undertaken a risk assessment on project timing. It was assessed that there
is no change in risk as a result of these project movements. Officers
will continue to monitor and identify any variance to the capital work
programme and will report to management on a monthly basis.
1.6 Options
The
options available to Council are as follows:
1. Council
can receive the financial forecast to 30 June 2017.
2. Council
can approve recommendation B to bring forward the budget of $1.8m for the Ahuriri Water Sport Facility from 2017/18 to 2016/17.
3. Council can approve recommendation C to bring forward the
budget of $350k
for the Taradale Stormwater Upgrade from 2017/18 to 2016/17.
1.7 Development of Preferred Option
The
preferred option is that Council receive the financial forecast to 30 June 2017
and that Council approve both recommendations B and C.
1.8 Attachments
a Financial forecast to 30 June 2017 ⇩
b Funding source by activity group ⇩
c Summary of rate funded and non-rate funded movements ⇩
Ordinary Meeting of
Council – 05 April 2017 – Open Agenda
Ordinary Meeting of Council – 05 April 2017 – Open Agenda
Ordinary Meeting of Council – 05 April 2017 – Open Agenda
Ordinary Meeting of Council – 05 April 2017 – Open Agenda
2. Local Governance Statement 2016-2019
|
Type of Report:
|
Legal
|
|
Legal Reference:
|
Local Government Act 2002
|
|
Document ID:
|
346465
|
|
Reporting Officer/s & Unit:
|
Deborah Smith, Governance Advisor
|
2.1 Purpose
of Report
To
provide Council with the Local Governance Statement 2016-2019, to be adopted by
8 April 2017 as per the Local Government Act 2002.
|
Officer’s
Recommendation
That Council:
a. Adopt
the Local Governance Statement 2016-2019; and
b. Approve
the updates made to the Governance Structure (appended to the Local
Governance Statement), in particular the
i. Terms
of Reference for the Hawke’s Bay Civil Defence Emergency Management
Joint Committee
ii. Terms
of Reference for the Regional Transport Committee.
|
|
MAYOR’S
RECOMMENDATION
That the
Council resolve
that the officer’s recommendation be adopted.
|
2.2 Background Summary
A
Local Governance Statement is intended to be an overarching document that
provides key information to the public relating to how the Council is governed
and managed. Specifically, the document should include information on:
·
the functions,
responsibilities, and activities of council
·
any local
legislation that confers powers on council
·
Council’s
bylaws
·
the electoral
system that the council uses and the opportunity to change it
·
representation
arrangements, including the option of establishing Maori wards or
constituencies, and the opportunity to change them
·
members' roles and
conduct (with specific reference to the applicable statutory requirements and
code of conduct)
·
governance
structures and processes, membership, and delegations
·
meeting processes,
with specific reference to the applicable provisions of the Local Government Official Information and Meetings Act
1987 and standing orders
·
consultation
policies
·
policies for
liaising with, and memoranda or agreements with, Maori
·
the management
structure and the relationship between management and elected members
·
the remuneration and
employment policy, if adopted
·
the equal
employment opportunities policy
·
key approved
planning and policy documents and the process for their development and review
·
systems for public
access to it and its elected members
·
processes for
requests for official information.
Section
40 of the Local Government Act 2002 requires councils to adopt a Local
Governance Statement within six months of a triennial election. This means that
Council must adopt a Statement by 8 April 2017. The adopted Statement may then be
updated at any stage during the triennium as is considered appropriate to keep
it complete, accurate and relevant.
2.3 Issues
A
significant amount of work has gone into the updated Local Governance Statement
(shown at Attachment A), to ensure that it is an appealing and comprehensive
document that the public can use to:
·
learn about the
fundamentals of how Council is structured and how it operates at a governance
level,
·
get to know the
elected members and executive team and what their various responsibilities are,
·
learn how they can
best contact and interact with Council, and
·
understand how they
can have their say on how elections are run, how they are represented, and what
work they think is most important for Council to undertake on their behalf.
The
Statement meets its requirements under the Local Government Act and is
substantially more accurate and complete in the information it contains; it
must be reviewed at least every three years and it is anticipated that this
document will now form a useful foundation for future versions.
The
Governance Structure adopted by Council on 14 December 2016, has been placed as
an appendix to the Statement. It has had some minor updates including:
·
updating any new
appointments such as appointments to the Creative Communities committee
·
addition of a list
of Joint committees and Terms of References.
·
addition of Council
Organisations.
The
Terms of Reference for other Joint Committees such as for the Coastal Hazards
Strategy, Heretaunga Plains Urban Development Strategy and Waste Futures are
currently under review and will be submitted to Council shortly, and at that
time the Governance Statement will be further updated. This ensures all
relevant governance information is easily located in one place.
The
Council recognises the need to improve public accessibility to
governance-related information and provide a greater level of transparency over
Council’s governance arrangements. One way to achieve this is
through a review of governance-related information on the Council’s
website. The Governance Team has already been able to improve the website
pages on meetings. A new, streamlined page which lists meetings and the
associated papers including agendas, attachments and minutes has been
developed. There is also a useful search function for the public to
use. This will be made live to the public shortly.
2.4 Significance and Consultation
As
the document is a statement of existing operations, consultation is not
required for its adoption.
The
Local Governance Statement is required to include information on ways the
public can provide feedback to Council, and so is an important advisory tool
for the public on the ‘basics’ of Council’s consultation
practices.
2.5 Implications
Financial
None
Social & Policy
None
Risk
None
2.6 Options
Section
40 of the Local Government Act 2002 requires that Council adopt a Local
Governance Statement within six months of a triennial election; that is by 8
April 2017.
2.7 Development of Preferred Option
A Local Governance Statement must be adopted by Council
within six months of a triennial election, under the requirements of the Local
Governance Act 2002.
2.8 Attachments
a Local Governance Statement (Under Separate Cover) ⇨
Maori Consultative
Committee – 29 March 2017 – Open Agenda
REPORT / RECOMMENDATIONS FROM THE STANDING
COMMITTEES
|
MĀORI
CONSULTATIVE COMMITTEE RECOMMENDATION
That the Māori Consultative
Committee recommendations be adopted.
|
1. Opportunities for the role of the
MĀori Consultative Committee
|
Type of Report:
|
Information
|
|
Legal Reference:
|
N/A
|
|
Document ID:
|
338316
|
|
Reporting Officer/s & Unit:
|
Jane McLoughlin, Team Leader Governance
|
1.1 Purpose
of Report
To
outline that Napier City Council’s will review the Terms of Reference of
the Māori Consultative Committee.
|
At the Māori Consultative Committee meeting
In a discussion on the Terms of
Reference, the following points were made:
·
the
representatives of the committee should represent Māori interests in
general, not solely organisations they may be part of. Therefore,
reference to organisations will be removed from the Terms of Reference.
·
the
Committee should provide a genuine avenue for the members to put forward
issues that Māori consider important and to be able to seek resolution
of these issues. An example was provided where an issue had been raised
at the Māori Consultative Committee over two years ago regarding the
timing of burials, but no satisfactory resolution had been forthcoming.
This issue was raised again, namely, that due to Council’s business
hours for the cemetery, this sometimes resulted in a deceased person not
being able to be buried for several days, and the body would be kept on a
Marae until it could be buried. This presented an affordability issue
for Māori.
·
in
response to the issue of burials, the Mayor advised that Council will look
into this and report back at the next Māori Committee meeting.
·
the
review of the Terms of Reference provides an opportunity to reassess who the
key stakeholders in the Māori community are and how to feed that back to
Council, and to ensure there are robust measures so engagement is effective
and genuine.
·
there
was agreement that the Māori Consultative Committee members should set
aside some time outside of the meeting to discuss and share ideas for
developing the Terms of Reference and to ensure it has solid principles for
the future.
·
The
current Terms of Reference should be amended to reflect hat the committee
feeds into the decision-making process of council decisions, rather than a
focus on stating that the committee does not have any decision-making
powers.
|
|
ACTION: Officials to consider the
burial issue raised and report back to the next Māori Consultative
Committee meeting.
|
|
MĀori Consultative
Committee's Recommendation
Councillor Tapine / Mayor
That the report titled Opportunities
for the role of the Māori Consultative Committee be received.
That the Māori
Consultative Committee members review the Terms of Reference and bring
suggested changes to the Terms of Reference back to Napier City Council
officials.
That the suggested changes
to the Terms of Reference today, namely, the removal of organisations
represented by Committee members, and the change from no decision making
powers to a focus that the committee feeds into the decision-making process
of council decisions, be noted and incorporated into any further changes made
by the Māori Consultative Committee members.
CARRIED
|
|
Officer’s
Recommendation
That the report titled Opportunities
for the role of the Māori Consultative Committee be received.
|
|
CHAIRPERSON’S
RECOMMENDATION
That the
Council resolve
that the officer’s recommendation be adopted.
|
1.2 Background Summary
In
the spirit of the principles of partnership, participation and protection
outlined in the Treaty of Waitangi and in accordance with legislative
requirements outlined in the Local Government Act 2002, in particular, Part 6,
Section 82, Napier City Council wishes to further improve the way it engages
with Māori including through the use of the Māori Consultative
Committee.
Working
in partnership with Māori and developing meaningful relationships is
important to the Council.
In
order to make best use of the time of the Māori Consultative Committee,
Napier City Council intends to review the Terms of Reference of the Committee.
The Terms of Reference was adopted by Council at 14 December 2016 and can be
reviewed at any point during the triennium.
The
Council suggests a sharing of ideas at the inaugural meeting of the Māori
Consultative Committee on 15 February 2017 on:
·
how members can be
engaged early on in the development of projects and plans
·
what kind of
governance topics are of particular interest to members, and
·
opportunities for
the future.
These
ideas will be used to assist in a review of the role of the Māori Consultative
Committee.
1.3 Issues
None
1.4 Significance and Consultation
None
1.5 Implications
Financial
None
Social & Policy
None
Risk
None
1.6 Attachments
a Terms of Reference ⇨
Ordinary Meeting of
Council – 05 April 2017 – Open Agenda
Ordinary Meeting of
Council – 05 April 2017 – Open Agenda
Reports
from STRATEGY AND INFRASTRUCTURE Committee
held 8 March 2017
1. Road Stopping - Portion of
Rogers Road
|
Type of Report:
|
Legal
|
|
Legal Reference:
|
Public Works Act 1981
|
|
Document ID:
|
339644
|
|
Reporting Officer/s & Unit:
|
Bryan Faulknor, Manager Property
|
1.1 Purpose
of Report
To seek Council’s approval to stop
approximately 70 m2 of legal road fronting 107 Rogers Road, Napier,
and sell the stopped road to the adjoining
landowners.
|
MĀori Consultative
Committee's Recommendation
Mayor
/ Councillor Tapine
That the Council resolve that the
Committee’s recommendation be adopted.
CARRIED
|
|
Committee's Recommendation
Councillors Brosnan / Jeffery
That Council, in accordance
with the provisions of Section 116 of the Public Works Act 1981, resolves to
stop the road described in the Schedule hereto, and in accordance with the
provisions of Section 117 of the Public Works Act 1981 to vest the stopped
road to the owners of the adjoining land contained in CFR 95876.
SCHEDULE
Hawke’s Bay Land District – Napier City
|
Area
|
Road
|
Adjoining Land (CFR)
|
|
0.0070ha
|
Section 1 SO Plan 478237
|
95876
|
CARRIED
|
1.2 Background
Summary
The current owners purchased the lot
that became 107 Rogers Road and employed a designer to prepare plans for their
new house. Unfortunately, the designer misunderstood the boundary information
and placed the new house within one metre of the road boundary. The section
encroaches into the current legal turning head at the end of Rogers Road.
The owners and Council have entered into
an Agreement whereby the Council has agreed to stop the part of the road on
which the section is located and sell that part of the road to the owners. The
stopped road will then be amalgamated with the owner’s existing land.
Concurrently with this, the Council has
obtained replacement land on the other side of the turning head, which will be
vested as part of a subdivision. This means that the turning arc will remain
the same size as present, but will be slightly relocated.
The road stopping effects no party other
than the adjoining owners. The land immediately adjacent to the landowners is a
public walkway.
1.3 Issues
There are no issues.
1.4 Significance
and Consultation
There has been considerable consultation
with the owners of the adjoining land as well as the landowner opposite to
reach a satisfactory conclusion on this matter. There are no other parties
involved.
1.5 Implications
Financial
The landowners are purchasing the
property at valuation which ensures it is a fair market rate. The
owner of the land across the road has made the re-alignment possible through
the subdivision process. No payment from Napier City Council is required
and the land is to be vested in Napier City Council. There are no further
budgetary implications.
Social & Policy
Not applicable.
Risk
Not applicable.
1.6 Options
The options available to Council are as follows:
To approve the road stopping in
accordance with the provisions of Section 116 of the Public Works Act 1981, and
to vest the stopped road to the owners of the adjoining land being that land
contained in CFR 95876.
1.7 Development
of Preferred Option
The stopping of the road and sale to the
adjoining owners, along with the relocation of the turning head, provides the
only sensible solution to legalise the current situation.
1.8 Attachments
a 107 Roger Road - SO Plan
Reports
from Regulatory Committee
held 8 March 2017
1. Gambling Venues Policy Review
|
Type of Report:
|
Legal
|
|
Legal Reference:
|
Gambling Act 2003
|
|
Document ID:
|
338322
|
|
Reporting Officer/s & Unit:
|
Kim Anstey, Planner Policy/Analyst
|
1.1 Purpose
of Report
For
Council to adopt the Statement of Proposal for the draft Gambling Venues Policy
to enable public consultation to commence.
|
At the Māori
Consultative Committee meeting
The Mayor advised that the review of
the policy was a requirement and the Regulatory Committee had ensured there
were no increases to gambling venues and in particular, a restriction on
gambling places in particular areas in which people are living in
hardship.
|
|
MĀori Consultative Committee's Recommendation
Councillor
Tapine / Mayor
That the Council resolve that the
Committee’s recommendation be adopted.
CARRIED
|
|
Committee's
Recommendation
Councillors
White / Wright
That Council
approve the draft Gambling Venues Policy and Statement of Proposal and
authorise officers to proceed with public notification through the special
consultative procedure as prescribed in section 83 of the Local Government
Act 2002.
CARRIED
|
Ordinary Meeting of Council – 05 April 2017 – Open Agenda
2. Establishment of a Freedom Camping
Working Group and Draft Terms of Reference
|
Type of Report:
|
Operational
|
|
Legal Reference:
|
N/A
|
|
Document ID:
|
339045
|
|
Reporting Officer/s & Unit:
|
Paulina Wilhelm, Manager City Development
Kim Anstey, Planner Policy/Analyst
|
2.1 Purpose
of Report
To
provide Council with a draft Project Plan and Terms of Reference for a Freedom
Camping Working Group, in order that Council may agree on the composition of
the Working Group, including the appointment of a Chair, Council and community representatives.
|
At the Meeting
In response to questions from Councillors, it was
clarified that:
·
the working party
is intended to work collectively to bring advice back to Council (so it is
not a voting body).
·
the working party
would be able to task council officers to undertake particular research, to
contact and draw on the knowledge and skills on those outside the working
party, and to speak to other interested groups or organisations.
·
while it would be
ideal to have a representative on the working party from non-self-contained
vehicles, by their very nature, they are itinerant and there may be other
ways to obtain their feedback. It was noted that the Nelson Park ward
includes the non-self-contained freedom camping and Cr Tapine is on the
working party.
·
the working party
structure was based on the Taupo model with some adjustments to recognise the
particular local needs.
·
in the final
structure of the working party there will be no distinction between those who
have been invited and those who have been appointed to the working party.
·
the working party
will have a broad enough mandate to look at new and different practices as
they see fit.
·
the intention of
the working party is to draw on, and represent views from, the whole of
Napier including those residents not on the working party or in coastal
areas. To this end, the Chair has recommended that the Chair of the Taradale
Development Association (Mr Bob Morrison) and the Secretary of the Westshore
Residents and Development Association (Mrs Dorothy Pilkington) be invited to
participate on the working party, subject to the approval of their
Associations.
Some discussion took place on whether the draft Terms of
Reference should be adopted at the meeting, but it was decided that the
working party should have the opportunity to amend it as necessary and then
bring it back to Council for adoption.
It was generally agreed that included in the guiding
principles for the working party (as outlined in the draft Terms of
Reference), should be the expectation that the needs of local residents are
given priority. Based on the discussion around this matter, the Chair
elected to add a further part to his recommendation.
|
|
At the Māori
Consultative Committee meeting
The Mayor advised that regulating
freedom camping is an issue that every council in New Zealand is facing and
expressed how difficult it can be to enforce rules in this area.
|
|
MĀori Consultative Committee's Recommendation
T
Aranui /Mayor
That the Council resolve that the
Committee’s recommendation be adopted.
CARRIED
Councillor Tapine abstained from the
vote as he is a member of the working group.
|
|
Committee's
Recommendation
Councillors
Dallimore / Taylor
a. That the Council resolve that the
Officer’s Recommendation be adopted: “That Council establish a
Freedom Camping Working Group composed of key stakeholders, Councillors and
Council officers to consider freedom camping issues and to report back to
Council with recommendations on potential solutions”; and
b. That Council invites and
appoints the following community representatives to the Working Group:
·
President
of the Taradale Development Association to represent general residents; and
·
Secretary
of the Westshore Resident and Development Association to represent coastal
residents; and
c. That Council appoint
Councillor Hague (as Chair) and Councillor Tapine to the Working Group.
d. That the third guiding
principle outlined in the draft Terms of Reference be expanded to read develop
guiding principles on how freedom camping should be managed whilst minimising
impact on the residents of Napier.
CARRIED
|
Ordinary Meeting of Council – 05 April 2017 – Open Agenda
3. Annual Dog Control Report 2015/16
|
Type of Report:
|
Legal
|
|
Legal Reference:
|
Dog Control Act 1996
|
|
Document ID:
|
334560
|
|
Reporting Officer/s & Unit:
|
Hayleigh Brereton, Manager Regulatory
Solutions
|
3.1 Purpose
of Report
To
present the territorial authority report on dog control policies and practices
for the dog control registration year 1 July 2015 – 30 June 2016, for
adoption by Council as required under Section 10A of the Dog Control Act 1996,
prior to being submitted to the Secretary for Local Government and being made
publically available.
|
At the Meeting
An updated report was tabled due to a couple of small
errors identified in the report.
In response to questions from Councillors, it was
clarified that:
·
the procedural
change utilised by Napier City Council was not a nation-wide programme, but a
pro-active approach developed by Napier with the intention of encouraging
good behaviours and helping residents of Napier become good dog owners.
·
while Napier City Council
does not have the regulatory ability to stop people breeding or owning breed
types classified as menacing, recent funding has been received for a
programme called Operation Underdog, which offers free neutering for menacing
breed types and encouraging people to take this up on their own accord.
·
the increase in
menacing dogs is proportional to the greater numbers of dogs being
registered.
·
the noted
significant decreases in complaint numbers across a variety of dog-related
issues, suggests that the change in procedure is working, however it was
reiterated that ultimately the purpose of animal control is compliance.
·
Council intends to
continue requesting feedback from the public on all its activities including
animal control.
The Mayor extended congratulations to all staff involved
in the recent handling of the dog pound matter from the chief executive to
animal control officers.
|
|
MĀori Consultative Committee's Recommendation
Councillor
Tapine / T Aranui
That the Council resolve that the
Committee’s recommendation be adopted.
CARRIED
|
|
Committee's Recommendation
Councillors
Wright / Taylor
That
the Napier City Council Annual Dog Control Report 2015/16 be adopted
by Council, submitted to the Secretary for Local Government, and published in
accordance with the Dog Control Act 1996.
CARRIED
|
Ordinary Meeting of
Council – 05 April 2017 – Open Agenda
Reports
from Audit and Risk Committee
held 16 March 2017
1. CAMMS Project Plan Update
|
Type of Report:
|
Information
|
|
Legal Reference:
|
N/A
|
|
Document ID:
|
340078
|
|
Reporting Officer/s & Unit:
|
Caroline Thomson, Chief Financial Officer
|
1.1 Purpose
of Report
To
update the Committee on the CAMMS project plan.
|
At the Meeting
The Director Corporate Services spoke to the report,
noting:
·
SLT will be the
approval body for each module in turn.
·
The project has
already been identified as a high priority by SLT with regards to staff
resourcing; it is expected that allocating time early to staff training and
implementation of the CAMMS tool will underpin and benefit other ensuing
projects.
|
|
Committee's
Recommendation
Councillors
Wise / Hague
That
the report titled CAMMS
Project Plan Update be received
CARRIED
|
Ordinary Meeting of Council – 05 April 2017 – Open Agenda
2. Audit Arrangements for the year ending
30 June 2017
|
Type of Report:
|
Enter Significance of Report
|
|
Legal Reference:
|
Enter Legal Reference
|
|
Document ID:
|
343955
|
|
Reporting Officer/s & Unit:
|
Caroline Thomson, Chief Financial Officer
|
2.1 Purpose
of Report
To
outline the audit arrangements for the audit of the Napier City Council for the
year ending 30 June 2017.
|
At the Meeting
Stephen Lucy – Director Audit New Zealand, spoke to
the report, noting:
There are no
inclusions in the audit programme that will be unexpected. The ‘risk of
management override’ item has always been considered but has been more
clearly specified for all large organisations this year.
The audit fee
will be advised later this month.
Napier City
Council carries a large capital programme for the size of the Council.
|
|
Committee's
Recommendation
Councillor
Wise / Mr Foster
That
the Committee resolve that the audit arrangements for the year ending 30 June
2017 as set out in the audit arrangement letter from Audit New Zealand is
received.
CARRIED
|
Ordinary Meeting of Council – 05 April 2017 – Open Agenda
Reports
from Finance Committee
held 22 March 2017
1. Hawke's Bay Airport Limited - Statement
of Intent
|
Type of Report:
|
Procedural
|
|
Legal Reference:
|
N/A
|
|
Reporting Officer/s & Unit:
|
Adele Henderson, Director Corporate Services
|
1.1 Purpose
of Report
To
identify any changes or any comment Council wishes to make to Hawke’s Bay
Airport Limited in regard to the Draft Statement of Intent.
|
At the Meeting
The
representatives from the Hawke’s Bay Airport, Tony Porter, Olivia
Pierre and Sarah Park, were welcomed to the meeting. In the interests of the
availability of the presenters Items 1 and 2 were taken together.
The presenters spoke to their reports, noting:
·
There has been
continued growth in the airside and landside budgets. The Company intends to
work closely with its shareholders to better realise the value of the
business park.
·
The operating
expenses came in under budget for the first six months of the year, and a
significant payment was made against the loan.
·
The gearing ratio
is very low currently, but is forecast to climb steeply as funding is drawn
down for larger capital works in the near future, then to return relatively
quickly to a lower percentage by approximately year five of the budget model.
It is the nature of airport works that in large part drives the spikes in the
ratio.
·
A number of
capital works are planned for the next few years, of which the terminal
development is the largest. The detailed design for this project is due to be
complete this week. It is anticipated that the project will be fully
completed in March 2019.
·
Security updates
have been made across airport functions in line with recent CAA changes to
the regulations.
·
Airport staff have
had input into the NZTA “SH2/ Watchman Road roundabout” project,
the tender for which closed today.
In response to questions from elected members, it
was clarified that:
·
Stormwater
attenuation considerations have been integrated into every area of
development at the airport, including the business park.
·
The Airport
executive team has worked hard to keep operating costs low despite
significant changes in security, fire and rescue and other matters having
been rolled out over the six month period.
·
While it may be an
option to return to an earlier approach of paying no dividend to its
shareholders over the period of the larger capital works, the Airport Company
believes that the loan funding it is now able to draw on provides enough
flexibility to pay a dividend as part of its overall financial management.
|
|
MĀori Consultative Committee's Recommendation
Councillor
Tapine / T Aranui
That the Council resolve that the
Committee’s recommendation be adopted.
CARRIED
|
|
Committee's
Recommendation
Councillors
Taylor / McGrath
That
the draft Statement of Intent of the Hawke’s Bay Airport Limited be
received.
CARRIED
|
Ordinary Meeting of Council – 05 April 2017 – Open Agenda
2. Hawke's Bay Airport Limited Half Yearly
Report
|
Type of Report:
|
Legal and Operational
|
|
Legal Reference:
|
Local Government Act 2002
|
|
Document ID:
|
340167
|
|
Reporting Officer/s & Unit:
|
Adele Henderson, Director Corporate Services
|
2.1 Purpose
of Report
To
receive the half-yearly report to shareholders from Hawke’s Bay Airport
Limited to 31 December 2016.
|
MĀori Consultative Committee's Recommendation
Councillor
Tapine / T Aranui
That the Council resolve that the
Committee’s recommendation be adopted.
CARRIED
|
|
Committee's
Recommendation
Councillors
Jeffery / Brosnan
That
the Hawke’s Bay Airport Limited half-yearly report to shareholders, to
December 2016 be received.
CARRIED
|
Ordinary Meeting of Council – 05 April 2017 – Open Agenda
3. Business Hawke's Bay Report
|
Type of Report:
|
Procedural
|
|
Legal Reference:
|
N/A
|
|
Document ID:
|
344753
|
|
Reporting Officer/s & Unit:
|
Adele Henderson, Director Corporate Services
|
3.1 Purpose
of Report
To
provide Council with an update report from Business Hawke’s Bay (BHB).
|
At the Meeting
Carolyn Neville, Business Hawke’s Bay Marketing and
Operations Manager, was welcomed to the meeting.
Carolyn spoke to the report, noting:
·
Visitor numbers to
the Business Hub had increased over the last quarter.
·
A survey of
business travellers undertaken over a month indicated an increased level in
connectivity through travel, to which the introduction of JetStart Flights to
the Hawke’s Bay Airport had made a significant contribution. Of
particular note was the increased travel between Napier and Auckland.
·
Central Government
funding had contributed towards several initiatives underway, such as
Techweek 2017, as well as the recruitment of further staff including the role
of Marketing and Operations Manager.
·
The food and
beverage sector, as well as agri-business, had been in particular focus for
business attraction and development.
|
|
MĀori Consultative Committee's Recommendation
Councillor
Tapine / T Aranui
That the Council resolve that the
Committee’s recommendation be adopted.
CARRIED
|
|
Committee's
Recommendation
Councillors
Wright / Boag
That
the Council resolve that the report from Business Hawke’s Bay be
received.
CARRIED
|
Ordinary Meeting of Council – 05 April 2017 – Open Agenda
4. Hawke's Bay Museums Trust - Half yearly
report to 31 December 2016
|
Type of Report:
|
Legal
|
|
Legal Reference:
|
Local Government Official Information and Meetings Act
1987
|
|
Document ID:
|
345481
|
|
Reporting Officer/s & Unit:
|
Adele Henderson, Director Corporate Services
|
4.1 Purpose
of Report
To
provide the half-yearly report for 2016/17 for the Hawke’s Bay
Museum’s Trust for adoption.
|
MĀori Consultative Committee's Recommendation
Councillor
Tapine / T Aranui
That the Council resolve that the
Committee’s recommendation be adopted.
CARRIED
|
|
Committee's
Recommendation
Councillors
White / Wright
That
Council adopt the Hawke’s Bay Museums Trust half-yearly report to 31
December 2016.
CARRIED
|
Ordinary Meeting of Council – 05 April 2017 – Open Agenda
5. HB Museums Trust Statement of Intent
2017 - 19
|
Type of Report:
|
Legal
|
|
Legal Reference:
|
Local Government Act 2002
|
|
Document ID:
|
345482
|
|
Reporting Officer/s & Unit:
|
Adele Henderson, Director Corporate Services
|
5.1 Purpose
of Report
To
provide the draft Statement of Intent 2017 – 19 for the Hawke’s Bay Museums
Trust to Council for its consideration as part of the reporting requirements
for council-controlled organisations.
|
MĀori Consultative Committee's Recommendation
Councillor
Tapine / T Aranui
That the Council resolve that the
Committee’s recommendation be adopted.
CARRIED
|
|
Committee's
Recommendation
Councillors
Price / Taylor
That
the HB Museums Trust Statement of Intent 2017 - 19 be received and any
feedback is provided to the Trust for their consideration.
CARRIED
|
Ordinary Meeting of Council – 05 April 2017 – Open Agenda
6. HB LASS Limited - Half Yearly Report
|
Type of Report:
|
Legal and Operational
|
|
Legal Reference:
|
Local Government Act 2002
|
|
Reporting Officer/s & Unit:
|
Adele Henderson, Director Corporate Services
|
6.1 Purpose
of Report
To
consider the Hawke’s Bay Local Authority Shared Services Limited (HB LASS
Ltd) half yearly report to 31 December 2016.
|
At the Meeting
In response to queries from elected members it was
clarified that:
·
No new shared
services were evaluated over the last six months. A lot of work had been
undertaken within the IT space as this will form a foundation to other shared
activities.
·
A HB LASS
Collaborator was recently recruited and will be involved in the development
of the HB LASS Statement of Intent.
|
|
MĀori Consultative Committee's Recommendation
Councillor
Tapine / T Aranui
That the Council resolve that the
Committee’s recommendation be adopted.
CARRIED
|
|
Committee's Recommendation
Councillor
Dallimore / Hague
That
the Council resolve that the HB LASS half yearly report to 31 December 2016
be received.
CARRIED
|
Ordinary Meeting of Council – 05 April 2017 – Open Agenda
7. Seismic Assessments of Council Buildings
|
Type of Report:
|
Operational
|
|
Legal Reference:
|
N/A
|
|
Document ID:
|
344798
|
|
Reporting Officer/s & Unit:
|
Bryan Faulknor, Manager Property
|
7.1 Purpose
of Report
To
update Council on the progress regarding Seismic Assessments of Council owned
buildings.
|
At the Meeting
In response to queries from elected members it was
clarified that:
·
The last
assessment of the Civic Building was in 2011. As technologies have improved
significantly since that time, and with the consideration of potential
options for the building campus in mind, it was decided to re-assess the
building.
·
A building is designated
‘earthquake prone’ if it meets less than 34% of the current
building code. It is accepted practice that any alterations and renovations
made to such buildings should bring them to 67% or higher. Council aims to
bring all buildings as close to 100% of code as it can, but for some older
buildings this is not feasible.
|
|
MĀori Consultative Committee's Recommendation
Councillor
Tapine / T Aranui
That the Council resolve that the
Committee’s recommendation be adopted.
CARRIED
|
|
Committee's Recommendation
Councillor
Brosnan / Mayor Dalton
That
the update report on progress regarding Seismic Assessment of Council owned
buildings be received.
CARRIED
|
Ordinary Meeting of Council – 05 April 2017 – Open Agenda
Reports
from Community Services Committee
held 22 March 2017
1. Joint Alcohol Strategy Review - Public
feedback
|
Type of Report:
|
Operational
|
|
Legal Reference:
|
N/A
|
|
Document ID:
|
340799
|
|
Reporting Officer/s & Unit:
|
Michele Grigg, Senior Advisor Policy
|
1.1 Purpose
of Report
To
advise Council on the process undertaken in reviewing the Joint Alcohol
Strategy with Hastings District Council, and to request approval to release the
draft Strategy for stakeholder and public feedback prior to finalisation of the
document, and adoption by each Council.
|
At the Meeting
It was noted that it was not unusual for ‘at
risk’ groups to be identified in such strategies, as it contributes
towards specific consideration of the groups’ needs and may drive
solutions that are particularly helpful to them. Feedback on other possible
target groups for consideration could be provided during the consultation
period.
It was further noted that there was the option to review
the strategy within three years rather than the suggested five; elected
members could use the opportunity to provide feedback on the strategy if they
believed this was a better life cycle for the strategy.
The Chair advised that an alteration should be made to
her recommendation that the officer’s recommendation be adopted, and
that her new recommendation be:
·
that part a. of
the officer’s recommendation stand, but
·
that part b.
should be amended to read “…the Community Services Committee Chair
and Councillor Keith Price…”.
This recommendation of the Chair was
made based on Councillor Price’s existing responsibilities in liquor
licensing and his involvement in the Local Alcohol Policy Joint Group, which
has strong links to this Joint Strategy.
|
|
At the Māori Consultative
Committee meeting
A discussion on the review of the
Strategy occurred. In response to a question about what Council
proposes to focus on in supporting Maori as an identified target group in the
Strategy, officials advised the following:
·
Maori
have been identified as being affected by alcohol-related harm,
·
Council
will work with target groups, such as Maori to develop approaches to
addressing the target group. A number of Maori stakeholders are listed
in the strategy and they will all have input to shape how Council delivers
services to the target group.
·
the
public consultation for the strategy will be open for 3 weeks and that
provides an opportunity to comment on the strategy.
|
|
MĀori Consultative Committee's Recommendation
Councillor
Tapine / T Aranui
That the Council resolve that the
Committee’s recommendation be adopted.
CARRIED
|
|
Committee's Recommendation
Councillors
Wright / Wise
a. That
Council approve the release of the draft Joint Alcohol Strategy for
stakeholder and public feedback; and
b. That
Council nominate the Community Services Committee Chair and Councillor Keith
Price to consider any feedback jointly with the nominated Hastings District
Councillors prior to the finalisation of the draft Strategy.
CARRIED
|
Ordinary Meeting of Council – 05 April 2017 – Open Agenda
Reports
from Finance Committee
held 29 March 2017
1. Review of Fees & Charges 2017/18
|
Type of Report:
|
Operational
|
|
Legal Reference:
|
Local Government Act 2002
|
|
Reporting Officer/s & Unit:
|
Adele Henderson, Director Corporate Services
|
1.1 Purpose
of Report
To
consider Fees and Charges proposed for the year commencing 1 July 2017.
|
At the Meeting
In response to questions from elected members, the
following was clarified:
·
The apparent
increase in the price of adopting a dog is in fact the collation of what were
previously a number of separate costs; that is, the total fee has not
increased but is presented differently. Council’s rate remains notably
lower than purchasing a dog from the SPCA.
·
In relation to a
specific question on charging for the Sound Shell, it was noted that this was
available free of charge for community users.
·
The increase to
the four all-day casual parking sites (from $4 to $5) was made to bring the
rates in line with Council’s Parking Strategy and the leased parking
rates.
Particular concern was expressed at the increased parking
rates for the four all-day sites, noting that the people most likely to be
most affected by the change are those least likely to be able to afford
an increase (for example part time workers).
It was noted that Council has two remaining opportunities
to consider whether to progress with the proposed increase or whether to
amend it: at the second debate of this item at the Council meeting scheduled
for 5 April 2017, and as part of the discussion prior to adoption of the
final Annual Plan in June 2017.
|
|
Committee's
Recommendation
Councillors
Jeffery / Hague
That the proposed Schedule of Fees and Charges for 2017/18 be
adopted and form part of the supporting information for the 2017/18 Annual
Plan.
CARRIED
|
Ordinary Meeting of Council – 05 April 2017 – Open Agenda
2. Annual Plan 2017/18
|
Type of Report:
|
Legal and Operational
|
|
Legal Reference:
|
Local Government (Rating) Act 2002
|
|
Document ID:
|
346114
|
|
Reporting Officer/s & Unit:
|
Adele Henderson, Director Corporate Services
|
2.1 Purpose
of Report
The
Annual Plan is prepared and adopted as part of the requirements from Section 95
of the Local Government Act. The purpose of this report is to
propose not to consult due to there being no significant or material variances
to the Long Term Plan 2015-25 for year 3.
|
At the Meeting
In response to questions from elected members, the
following was clarified:
·
Information on
Pandora will be included in the Long Term Plan rather than the Annual Plan.
·
The Community
Grants funding had been increased to $50K to address smaller requests that
would usually have been received via the Annual Plan consultation process
(that is, requests of up to $20K). Larger projects could now apply to the new
Council Projects fund of $200K.
·
Criteria for
assessing applications to the Community Grants fund already exist and
community groups are welcome to meet with the Community Services group to
discuss which fund to direct their application to. The criteria for this fund
are wide enough that it would not exclude any requests that would usually
have been received via the Annual Plan process. Applications are assessed by
officers, with a clear separation between the assessor and the approver of
nay funding.
·
Guidelines for the
criteria for Council Projects fund application assessments could be agreed
with Council in a workshop. Requests for funding for projects above $200K
should be made to the Chief Executive who would direct officers to
investigate and bring options to Council for discussion and assessment
against other priority projects.
·
Information on the
funds and applying to the Community Grants and Council Projects Fund would be
on the Council website.
·
Information on all
applications received and the decision made will be included in the Council
Quarterly Report.
·
Strategies that
relate to the Long Term Plan currently under development will be brought to
Council as soon as possible; the Chair noted that the significant changes in
staffing over the previous 12 months will necessarily have extended the time
frames on such work.
·
A phased approach
has been taken with the Multi-use Sports Facility project; the current
‘gateway’ of a decision on the business case is pending
information from Sport New Zealand. A specific date cannot yet be set to
bring the matter back to Council as it is unclear when the information from
Sport NZ will be provided; a report will be prepared to Council as soon as
possible once the information is received. In the meantime the project and
funding implications will be considered under the Long Term Plan
process. A seminar on the financial case for the Multi-use Sports
facility is scheduled for 12 April 2017.
Support was expressed for the engagement plan, noting
that it was an excellent approach to reinforce the increased opportunities
for funding applications and input into Council’s long term planning.
For clarity, each part of the Officer’s
Recommendation was taken separately.
|
|
ACTION: Director Corporate Services to
include information on applications received to the Community Grants fund and
Council Projects fund, as well as any decision made, in the Quarterly Report.
|
|
Committee's
Recommendation
Councillors
Taylor / Hague
a. That
Napier City Council recognise the changes in Local Government Act 2002
consultation requirements, and do not consult on the Annual Plan 2017/18 as
there are no significant or material changes to those presented in the Long
Term Plan 2015-25
CARRIED
|
|
Committee's Recommendation
Councillors
McGrath / Wright
b. That
Council increase the funding for Community Grants by $50,000 for 2017/18, to
be funded from rates
CARRIED
|
|
Committee's Recommendation
Councillors
Jeffery / Brosnan
c. That
Council provide a Community Projects fund of $200,000, to be funded from
rates, in the Draft Annual Plan 2017/18
CARRIED
|
|
Committee's Recommendation
Councillors
Brosnan / Wright
d. That
Council inform the public and make the Draft Annual Plan 2017/18 available on
the Council website, subject to any identified minor corrections for spelling
and grammar
CARRIED
|
|
Committee's Recommendation
Councillors
Price / Taylor
e. That
Council approve the proposed average rate increase of 3.9% (noting that this
is lower than the Long Term Plan proposed increase for 2017/18 of 5.0%)
CARRIED
|
|
Committee's Recommendation
Councillors
Wise / Hague
f. That
Council seek feedback on the proposed Fees and Charges for the Council
activities for 2017/18 on the Council website by 30th April 2017
CARRIED
|
Ordinary Meeting of
Council – 05 April 2017 – Open Agenda
Reports
Under Delegated Authority
1. Schedule of Documents Under Seal
|
Type of Report:
|
Operational
|
|
Legal Reference:
|
N/A
|
|
Document ID:
|
346209
|
|
Reporting Officer/s & Unit:
|
Sarah Ashworth, PA to Chief Executive
|
1.1 Purpose
of Report
To
report of documents executed under seal from 11 February 2017 to 17 March 2017
|
Officer’s
Recommendation
That
the report be received.
|
|
MAYOR’S/CHAIRPERSON’S
RECOMMENDATION
That the officer’s
recommendation be adopted.
|
|
Date
|
Document
|
Presenting
Officer
|
|
16.02.17
|
Warrant
Issued Pursuant under sec 38(5)
|
Eric Le
Roux
|
|
21.02.17
|
Fencing
covenant for 1 Poaka Place, Napier
|
Colin Hunt
|
|
21.02.17
|
Easement
in gross for 195 Kennedy Road, Napier
|
Colin
Hunt
|
|
21.02.17
|
Consent to
transfer lessee’s interest 22-28 Thames St
|
Jenny
Martin
|
|
28.02.17
|
Ground
Lease Richmondvale Archery Club Inc
|
Jenny
Martin
|
|
14.03.17
|
Warrant
issued pursuant to sec 13 of the Dog Control Act 1996
|
Eric
Le Roux
|
|
14.03.17
|
Warrant
issued pursuant to sec 13 of the Dog Control Act 1996
|
Eric
Le Roux
|
|
|
|
|
1.2 Attachments
Nil
Ordinary Meeting of
Council – 05 April 2017 – Open Agenda
2. Resource Consent
|
Type of Report:
|
Information
|
|
Legal Reference:
|
Resource Management Act 1991
|
|
Document ID:
|
346248
|
|
Reporting Officer/s & Unit:
|
Sarah Ashworth, PA to Chief Executive
|
2.1 Purpose
of Report
To
present the report on Resource Consents issued under delegated authority for
February and March 2017
|
Officer’s
Recommendation
That
the report be received.
|
|
MAYOR’S
RECOMMENDATION
That the officer’s
recommendation be adopted.
|
|
Consent Number
|
Site Location
|
Applicant
|
Proposal
|
Activity Status
|
Decision Date
|
|
160105
|
32
Severn Street
|
Wallace
Development Company
|
Establish
fuel tanker depot
|
Discretionary
|
6
March 2017
|
|
160123
|
150
Guppy Road
|
Meadowdale
Land Company
|
Multi-unit
creating 68 units & earthworks
|
Discretionary
|
15
March 2017
|
|
160164
|
6-18
Roberts Terrace
|
Harrison
Bentley Limited
|
Multi-unit
& earthworks
|
Restricted
Discretionary
|
15
March 2017
|
|
160165
|
201
Waitangi Road
|
Bio-Rich
Limited
|
Extension
to commercial/industrial activity & construction of bulk storage building
|
Discretionary
|
1
March 2017
|
|
160171
|
77
Powdrell Road
|
K
& J Murphy
|
Relocate
cottage
|
Non-complying
|
9
February 2017
|
|
160172
|
36
Waitangi Road
|
C
& H Bradbury
|
Additions
& alts to a group 4 heritage item
|
Restricted
discretionary
|
9
February 2017
|
|
170002
|
65
Le Quesne Road
|
I
& A Herries
|
Alts
to garage with yard coverage & height infringements
|
Restricted
discretionary
|
2
February 2017
|
|
170004
|
64
McElwee Street
|
S
Wallace
|
Construct
garage & dwelling which exceeds site coverage
|
Restricted
discretionary
|
2
February 2017
|
|
170005
|
49
Massey Crescent
|
Relocate
Homes NZ
|
Relocate
dwelling
|
Discretionary
|
13
February 2017
|
|
170007
|
12
Jervois Road
|
B
Griffin
|
Construct
garage within an area of significance to Maori with site coverage & yard
infringements
|
Discretionary
|
14
February 2017
|
|
170008
|
100
Kaimata Road
|
P
O’Callaghan
|
Earthworks
to create a building platform
|
Controlled
|
22
February 2017
|
|
170009
|
123
Waghorne Street
|
H
Cairns
|
Alts
to garage with yard & parking infringements
|
Restricted
Discretionary
|
13
February 2017
|
|
170010
|
11
& 13 Wakefield Street
|
San
Niven Limited
|
Multi-unit
creating 8 units
|
Controlled
|
22
February 2017
|
|
170013
|
205
Marine Parade
|
P
McNicholls
|
Alts
to a group 1 heritage building, seismic strengthening & residential
conversion
|
Restricted
discretionary
|
22
February 2017
|
|
170017
|
241
Riverbend Road
|
J
Kemp
|
Construct
secondary dwelling
|
Non-complying
|
14
February 2017
|
|
170018
|
21
Cameron Road
|
K
Norgate
|
Construct
garage with yard infringement
|
Restricted
discretionary
|
21
February 2017
|
|
170020
|
217
Te Awa Avenue
|
Vision
Homes Limited
|
Multi-unit
development to establish 3 dwellings
|
Restricted
discretionary
|
21
February 2017
|
|
170025
|
11
& 13 Wakefield Street
|
San
Niven Limited
|
Variation
to approved Resource Consent RM170010 to allow the creation of one additional
industrial unit (nine in total)
|
Discretionary
Activity
|
16
March 2017
|
|
S16062
|
150
Guppy Road
|
Meadowdale
Land Company
|
Main
Residential zone boundary adjustment & land to vest as road to in Council
|
Controlled
Activity
|
15
March 2017
|
|
S16072
|
90
Clarence Cox Crescent
|
T
Newport
|
Main
Residential zone subdivision creating one additional lot (two in total)
|
Controlled
Activity
|
9
February 2017
|
|
S16090
|
40
Fleming Crescent
|
Habitat
for Humanity (CNI) Limited
|
Main
Residential zone subdivision creating one additional lot (two in total)
|
Controlled
Activity
|
7
February 2017
|
|
S16093
|
154
Auckland Road
|
LJ
Bennett Limited
|
Main
Residential zone subdivision creating one additional lot (two in total)
|
Controlled
Activity
|
1
February 2017
|
|
S17001
|
138
York Avenue
|
L
& J Hales
|
Main
Residential zone subdivision creating one additional lot (two in total)
|
Controlled
Activity
|
7
February 2017
|
|
S17003
|
22
Waterhouse Street
|
Triple
M & R Holdings Limited
|
Main
Residential zone subdivision creating two additional lots (three in total)
|
Controlled
Activity
|
28
February 2017
|
|
S17004
|
32
Severn Street
|
Wallace
Development Company
|
Main
Industrial zone subdivision creating one additional lot (two in total)
|
Discretionary
Activity
|
16
February 2017
|
|
S17005
|
161
Guppy Road
|
A
Taurima & D Nuku
|
Main
Residential zone subdivision creating one additional lot (two in total)
|
Controlled
Activity
|
22
February 2017
|
|
S17006
|
1/125
Taradale Road
|
L
Young & S Cameron
|
Amendment
to an existing cross lease to incorporate a new garage
|
Controlled
Activity
|
23
February 2017
|
|
S17007
|
5
Ridgeway Terrace
|
J
Piper
|
Lifestyle
Character zone boundary adjustment (no new lots created)
|
Controlled
Activity
|
6
March 2017
|
|
S17008
|
94
Bledisloe Road
|
Steelfern
Limited
|
Main
Rural zone subdivision creating five new lots (six in total)
|
Non-Complying
Activity
|
10
March 2017
|
|
S17009
|
12
Battery Road
|
The
Rondel Trust
|
Northern
Residential zone boundary adjustment & the creation of six unit titles
within an existing dwelling
|
Restricted
Discretionary Activity
|
13
March 2017
|
|
S17010
|
11
Wakefield Street
|
San
Niven Limited
|
Main
Industrial zone unit subdivision creating eight industrial units
|
Controlled
Activity
|
13
March 2017
|
2.2 Attachments
Nil
Ordinary Meeting of Council – 05 April 2017 – Open Agenda
3. Tenders Let
|
Type of Report:
|
Information
|
|
Legal Reference:
|
Local Government Act 2002
|
|
Document ID:
|
346249
|
|
Reporting Officer/s & Unit:
|
Sarah Ashworth, PA to Chief Executive
|
3.1 Purpose
of Report
To
report tenders let under delegated authority for February and March 2017
No
Tenders let in this period
|
Officer’s
Recommendation
NA
|
|
MAYOR’S
RECOMMENDATION
NA
|
<Enter
content of report>
3.2 Attachments
Nil
Ordinary Meeting of
Council – 05 April 2017 – Open Agenda
4. Liquor Licenses
|
Type of Report:
|
Information
|
|
Legal Reference:
|
Sale and Supply of Alcohol Act 2012
|
|
Document ID:
|
346266
|
|
Reporting Officer/s & Unit:
|
Sarah Ashworth, PA to Chief Executive
|
4.1 Purpose
of Report
To
report on the Liquor Licences issued under delegated authority for February and
March 2017
|
Officer’s
Recommendation
That
the report be received.
|
|
MAYOR’S
RECOMMENDATION
That the recommendation be adopted.
|
|
Application
No.
|
Applicant
|
Licence
Issued
|
Type
|
|
CL0007
|
Hawkes
Bay Hockey Association (Incorporated)
|
3/03/2017
|
Club
Licence
|
|
MC0904
|
Marie
Clare Baillie
|
3/02/2017
|
Manager's
Certificate
|
|
MC1076
|
Dorothy
Iris Underhill
|
13/02/2017
|
Manager’s
Certificate
|
|
MC1367
|
Dianne
Jane Durham
|
22/02/2017
|
Manager’s
Certificate
|
|
MC2855
|
Amarjit
Singh
|
15/02/2017
|
Manager’s
Certificate
|
|
MC2929
|
Louisa
von Reumont
|
7/02/2017
|
Manager’s
Certificate
|
|
MC3101
|
Michaela
Brooke Gannaway
|
14/03/2017
|
Manager’s
Certificate
|
|
MC3261
|
Linda
Dawn Ogle
|
14/03/2017
|
Manager’s
Certificate
|
|
MC3262
|
Catharina
Helena Maria Klein-Finnema
|
9/02/2017
|
Manager’s
Certificate
|
|
MC3264
|
Adrienne
Majorie Morrin
|
23/02/2017
|
Manager’s
Certificate
|
|
MC3266
|
Kaye
Leonie Anne Wesley
|
14/03/2017
|
Manager’s
Certificate
|
|
MC3280
|
Vincent
Trevor Morrin
|
8/03/2017
|
Manager’s
Certificate
|
|
MC3284
|
Daniel
Verner Thomas Dougherty
|
22/02/2017
|
Manager’s
Certificate
|
|
MC3390
|
Glen
Thomas Grenfell
|
13/02/2017
|
Manager’s
Certificate
|
|
MC3403
|
Shivani
Rajesh Makwana
|
14/03/2017
|
Manager’s
Certificate
|
|
MC3405
|
Christopher
Werner Muller
|
15/02/2017
|
Manager’s
Certificate
|
|
MC3407
|
Joey
Nim Chi Lau
|
22/02/2017
|
Manager’s
Certificate
|
|
MC3412
|
Nilofer
Abdul-Hai Hassan
|
23/02/2017
|
Manager’s
Certificate
|
|
MC3414
|
Priska
Wright
|
14/03/2017
|
Manager’s
Certificate
|
|
MC3416
|
Daphne
Muriel Nichol
|
15/02/2017
|
Manager’s
Certificate
|
|
MC3418
|
Korina
Lisa John
|
1/03/2017
|
Manager’s
Certificate
|
|
MC3419
|
Fiona
Clare O`Mahony
|
10/02/2017
|
Manager’s
Certificate
|
|
MC3423
|
S
M B May
|
1/03/2017
|
Manager’s
Certificate
|
|
MC3426
|
Norbert
Platzdasch
|
14/03/2017
|
Manager’s
Certificate
|
|
MC3427
|
Barinder
Singh Parihar
|
8/03/2017
|
Manager’s
Certificate
|
|
MC3433
|
S
M Ehlers
|
8/03/2017
|
Manager’s
Certificate
|
|
OF1238
|
Papatoetoe
Panelbeaters Limited
|
1/03/2017
|
Off
licence
|
|
ON0061
|
Marineland
Motel Napier 2003 Limited
|
16/02/2017
|
On
licence
|
|
ON0090
|
Sri
Thai & Vietnam Restaurant Limited
|
3/02/2017
|
On
licence
|
|
ON1227
|
Red
Chilli Indian Restaurant Limited
|
9/02/2017
|
On
licence
|
|
ON1337
|
CKS
Developments Limited
|
3/03/2017
|
On
licence
|
|
ON1342
|
Papatoetoe
Panelbeaters Limited
|
9/03/2017
|
On
licence
|
|
ON1347
|
R
D Habgood & M C Wood Partnership
|
23/02/2017
|
On
licence
|
|
SP4012
|
Art
Deco Masonic Limited
|
17/02/2017
|
Special
Licence
|
|
SP4091
|
Hawkes
Bay Sheep Dog Trials Association
|
9/03/2017
|
Special
Licence
|
|
SP4097
|
Anna
Sabiston
|
13/03/2017
|
Special
Licence
|
|
SP4100
|
Rotary
Club Of Greenmeadows
|
9/03/2017
|
Special
Licence
|
|
SP4104
|
Winery
Concert Holdings Limited
|
14/02/2017
|
Special
Licence
|
|
SP4115
|
Napier
Repertory Players Incorporated
|
10/02/2017
|
Special
Licence
|
|
SP4116
|
Napier
Repertory Players Incorporated
|
28/02/2017
|
Special
Licence
|
|
SP4120
|
Orton
Catering Limited
|
13/02/2017
|
Special
Licence
|
|
SP4121
|
Joanna
Mary McGonigal
|
2/03/2017
|
Special
Licence
|
|
SP4123
|
Avon
Peter McAlley
|
2/02/2017
|
Special
Licence
|
|
SP4124
|
Federal
Merchants & Co
|
13/02/2017
|
Special
Licence
|
|
SP4127
|
Taradale
Community & Sports Club Incorporated
|
28/02/2017
|
Special
Licence
|
|
SP4130
|
Taradale
Rugby & Sports Club Incorporated
|
21/02/2017
|
Special
Licence
|
|
SP4131
|
M
J Weston
|
21/02/2017
|
Special
Licence
|
|
SP4132
|
Pettigrew
Green Arena
|
3/02/2017
|
Special
Licence
|
|
SP4133
|
Caleb
Lloyd Jaquet
|
14/02/2017
|
Special
Licence
|
|
SP4136
|
Matthew
Keith Hiscock
|
9/03/2017
|
Special
Licence
|
|
SP4138
|
Hilary
Anne Scott-Ker
|
2/03/2017
|
Special
Licence
|
|
SP4139
|
Prof
M G Baker
|
9/03/2017
|
Special
Licence
|
|
SP4142
|
Bluff
Hill Bowling Club
|
13/03/2017
|
Special
Licence
|
|
SP4143
|
Avon
Peter McAlley
|
13/03/2017
|
Special
Licence
|
|
SP4144
|
Hawkes
Bay Basketball Foundation Inc
|
16/03/2017
|
Special
Licence
|
|
SP4145
|
Hawkes
Bay Basketball Foundation Inc
|
17/03/2017
|
Special
Licence
|
|
SP4155
|
Napier
Sailing Club Incorporated
|
15/03/2017
|
Special
Licence
|
|
SP4156
|
Napier
Sailing Club Incorporated
|
15/03/2017
|
Special
Licence
|
|
TA1357
|
Breakers
Ahuriri Limited
|
2/03/2017
|
Temporary
Authority
|
|
TA1358
|
RM
Gisborne Limited
|
16/03/2017
|
Temporary
Authority
|
4.2 Attachments
Nil
Ordinary Meeting of
Council – 05 April 2017 – Open Agenda
5. Requests for official information
|
Type of Report:
|
Enter Significance of Report
|
|
Legal Reference:
|
Enter Legal Reference
|
|
Document ID:
|
346194
|
|
Reporting Officer/s & Unit:
|
Sarah Ashworth, PA to Chief Executive
|
5.1 Purpose
of Report
To
report on written requests for official information received since the February
Council Meeting.
|
Officer’s
Recommendation
That the report be
received.
|
|
MAYOR’S
RECOMMENDATION
That the officer’s
recommendation be adopted.
|
5.2 Background Summary
The
council regularly receive requests for official information from members of the
public. The council responds to these request in accordance with the provisions
of the Local Government Official Information Act.
The
list below provides an outline of the requests received since last reported in
February. The attachment provides date, nature of request, and the status
of the request for the councillor’s information. The
requestor’s details are not provided in order to maintain privacy pursuant
to the Privacy Act 1993.
5.3 Attachments
a Requests for Official Information Under the Local
Government Official Information Act 1987 ⇩
Ordinary Meeting of
Council – 05 April 2017 – Open Agenda
PUBLIC
EXCLUDED ITEMS
That
the public be excluded from the following parts of the proceedings of this
meeting, namely:
Reports
from Audit and Risk Committee held 16 March 2017
1. Insurance
Arrangements
2. HB
LASS RFP for Internal Audit Services
3. Kennedy
Park Internal Audit Report
4. Napier
City Council Investment and Debt Report
5. Health
and Safety Report 28 February 2017
6. Risk
Management Progress Report
7. Napier
City Council Deloitte Report Update
8. Napier
City Council Annual Plan 2017/18
9. Information
Services Business Continuity Plan
10. Napier
City Council Long Term Plan 2018-28
11. Napier
City Council Internal Audit
The
general subject of each matter to be considered while the public was excluded,
the reasons for passing this resolution in relation to each matter, and the
specific grounds under Section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution were as
follows:
|
GENERAL SUBJECT OF
EACH MATTER TO BE
CONSIDERED
|
REASON FOR PASSING THIS
RESOLUTION IN RELATION TO EACH MATTER
That the public
conduct of the whole or the relevant part of the proceedings of the meeting
would be likely to result in the disclosure of information where the
withholding of the information is necessary to:
|
GROUND(S) UNDER SECTION
48(1) TO THE PASSING OF THIS RESOLUTION
48(1)(a) That the
public conduct of the whole or the relevant part of the proceedings of the
meeting would be likely to result in the disclosure of information for which
good reason for withholding would exist:
|
|
Reports from Audit and Risk Committee
held 16 March 2017
|
|
1. Insurance
Arrangements
|
7(2)(h) Enable the
local authority to carry out, without prejudice or disadvantage, commercial
activities
|
48(1)A That the
public conduct of the whole or the relevant part of the proceedings of the
meeting would be likely to result in the disclosure of information for which
good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this
Act, under Section 6 or 7 (except 7(2)(f)(i)) of the Local Government
Official Information and Meetings Act 1987.
|
|
2. HB
LASS RFP for Internal Audit Services
|
7(2)(h) Enable the
local authority to carry out, without prejudice or disadvantage, commercial
activities
|
48(1)A That the
public conduct of the whole or the relevant part of the proceedings of the
meeting would be likely to result in the disclosure of information for which
good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this
Act, under Section 6 or 7 (except 7(2)(f)(i)) of the Local Government
Official Information and Meetings Act 1987.
|
|
3. Kennedy
Park Internal Audit Report
|
7(2)(a) Protect the
privacy of natural persons, including that of a deceased person
|
48(1)A That the
public conduct of the whole or the relevant part of the proceedings of the
meeting would be likely to result in the disclosure of information for which
good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this
Act, under Section 6 or 7 (except 7(2)(f)(i)) of the Local Government
Official Information and Meetings Act 1987.
|
|
4. Napier
City Council Investment and Debt Report
|
7(2)(b)(ii) Protect
information where the making available of the information would be likely
unreasonably to prejudice the commercial position of the person who supplied
or who is the subject of the information
|
48(1)A That the
public conduct of the whole or the relevant part of the proceedings of the
meeting would be likely to result in the disclosure of information for which
good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this
Act, under Section 6 or 7 (except 7(2)(f)(i)) of the Local Government
Official Information and Meetings Act 1987.
|
|
5. Health
and Safety Report 28 February 2017
|
7(2)(d) Avoid
prejudice to measures protecting the health and safety of members of the
public
|
48(1)A That the
public conduct of the whole or the relevant part of the proceedings of the
meeting would be likely to result in the disclosure of information for which
good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this
Act, under Section 6 or 7 (except 7(2)(f)(i)) of the Local Government
Official Information and Meetings Act 1987.
|
|
6. Risk
Management Progress Report
|
7(2)(e) Avoid
prejudice to measures that prevent or mitigate material loss to members of
the public
|
48(1)A That the
public conduct of the whole or the relevant part of the proceedings of the
meeting would be likely to result in the disclosure of information for which
good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this
Act, under Section 6 or 7 (except 7(2)(f)(i)) of the Local Government
Official Information and Meetings Act 1987.
|
|
7. Napier
City Council Deloitte Report Update
|
7(2)(a) Protect the
privacy of natural persons, including that of a deceased person
7(2)(c)(i) Protect
information which is subject to an obligation of confidence or which any
person has been or could be compelled to provide under the authority of any
enactment, where the making available of the information would be likely to
prejudice the supply of similar information or information from the same
source and it is in the public interest that such information should continue
to be supplied
|
48(1)A That the
public conduct of the whole or the relevant part of the proceedings of the
meeting would be likely to result in the disclosure of information for which
good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this
Act, under Section 6 or 7 (except 7(2)(f)(i)) of the Local Government
Official Information and Meetings Act 1987.
|
|
8. Napier
City Council Annual Plan 2017/18
|
7(2)(c)(i) Protect
information which is subject to an obligation of confidence or which any person
has been or could be compelled to provide under the authority of any
enactment, where the making available of the information would be likely to
prejudice the supply of similar information or information from the same
source and it is in the public interest that such information should continue
to be supplied
|
48(1)A That the
public conduct of the whole or the relevant part of the proceedings of the
meeting would be likely to result in the disclosure of information for which
good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this
Act, under Section 6 or 7 (except 7(2)(f)(i)) of the Local Government
Official Information and Meetings Act 1987.
|
|
9. Information
Services Business Continuity Plan
|
7(2)(f)(ii) Maintain
the effective conduct of public affairs through the protection of such
members, officers, employees and persons from improper pressure or harassment
|
48(1)A That the
public conduct of the whole or the relevant part of the proceedings of the
meeting would be likely to result in the disclosure of information for which
good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this
Act, under Section 6 or 7 (except 7(2)(f)(i)) of the Local Government
Official Information and Meetings Act 1987.
|
|
10. Napier
City Council Long Term Plan 2018-28
|
7(2)(f)(ii) Maintain
the effective conduct of public affairs through the protection of such
members, officers, employees and persons from improper pressure or harassment
|
48(1)A That the
public conduct of the whole or the relevant part of the proceedings of the
meeting would be likely to result in the disclosure of information for which
good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this
Act, under Section 6 or 7 (except 7(2)(f)(i)) of the Local Government
Official Information and Meetings Act 1987.
|
|
11. Napier
City Council Internal Audit
|
7(2)(c)(i) Protect
information which is subject to an obligation of confidence or which any
person has been or could be compelled to provide under the authority of any
enactment, where the making available of the information would be likely to
prejudice the supply of similar information or information from the same
source and it is in the public interest that such information should continue
to be supplied
|
48(1)A That the
public conduct of the whole or the relevant part of the proceedings of the
meeting would be likely to result in the disclosure of information for which
good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this
Act, under Section 6 or 7 (except 7(2)(f)(i)) of the Local Government
Official Information and Meetings Act 1987.
|
NAPIER
CITY COUNCIL
Civic Building
231 Hastings Street,
Napier
Phone: (06) 835
7579
www.napier.govt.nz
Ordinary Meeting of Council
Open
MINUTES
|
Meeting Date:
|
Wednesday 22 February
2017
|
|
Time:
|
3pm-4.15pm
|
|
Venue:
|
Main Committee Room
3rd Floor Civic Building
231 Hastings Street
Napier
|
|
Present:
|
The Mayor (Chair), Councillors Boag,
Brosnan, Dallimore,
Hague, McGrath, Price, Tapine, Taylor,
White, Wise and Wright
|
|
In Attendance:
|
Chief Executive, Director Corporate Services,
Director City Strategy, Director Infrastructure Services, Director Community
Services, Director City Services, Manager Communications and Marketing,
Manager Sports and Recreation, Chief Financial Officer, Policy Planner, Team
Leader Policy Planning, Communications Specialist, Team Leader Governance,
Governance Advisor, Economic Development Manager, Manager Business Excellence
and Transformation
|
Ordinary Meeting of
Council – 05 April 2017 – Open Agenda
|
Apologies
|
|
COUNCIL RESOLUTION
|
Councillors White/ Boag
That the apology from Councillor
Jeffery be accepted.
CARRIED
|
CONFLICTS OF
INTEREST
Councillor Wise declared a conflict of interest for
the item on liquor licences.
Public forum
The Mayor advised of the decision yesterday to remove
item 2 from this meeting. As such, it will not be a topic of conversation
at this meeting, neither will the deputation on it be going ahead. The
Extraordinary meeting of council called for 8 March 2017 is also
cancelled.
Announcements by
the Mayor
The Mayor expressed that the pohiri for Matatini was
very moving, and encouraged everyone to attend the festival. The Mayor
also expressed that the Economic Summit he attended was very effective, and
significant levels of business were confirmed.
Announcements by
the Management
None
Confirmation of
Minutes
|
COUNCIL RESOLUTION
|
Councillors
Wise / Hague
That the Draft Minutes of the
Extraordinary meeting of Council held on 24 November 2016 and reconvened on
14 December 2016 be confirmed as a true and accurate record of the meeting.
CARRIED
|
|
COUNCIL RESOLUTION
|
Councillors Wise / Wright
That the Draft Minutes of the Ordinary
meeting held on 14 December 2016 be confirmed as a true and accurate record
of the meeting.
CARRIED
|
LOCAL GOVERNMENT
ACT 2002
|
COUNCIL RESOLUTION
|
Councillors Price / Boag
The Council resolves, in terms of
Section 82 (3) of the Local Government Act 2002, that the principles set out
in that section have been observed in such manner that the Napier City
Council consider, in its discretion, is appropriate to make decisions on the
recommendations set out in this agenda (including the Public Excluded
section).
CARRIED
|
1. Local Easter Sunday Trading Policy -
Summary of Submissions
|
Type of Report:
|
Legal and Operational
|
|
Legal Reference:
|
Local Government Act 2002
|
|
Document ID:
|
337805
|
|
Reporting Officer/s & Unit:
|
Dean Moriarity, Team Leader Policy Planning
|
1.1 Purpose
of Report
To
report on the submissions received on Council’s proposed Local Easter
Sunday Trading Policy and once having heard and considered those submissions,
for Council to make a decision on whether to adopt the Local Easter Sunday
Trading Policy.
|
At the
Meeting
The
hearing of submissions commenced at 3.05pm.
The following
members of the public delivered their oral submissions at the meeting:
- Dr. Robin Gwynn
- Isabel Morgan (submission by read
Margaret Lynch)
- Reverend Bryan Carey (St Luke’s
Anglican Church)
All three
speakers spoke against the proposed Policy, raising the following key points:
- That they believe New Zealand
currently has one of the lowest number of common break days in a year across
the OECD. Currently this is 3.5 days, with a total of 361 trading days
across the year.
- That they felt that the proposed
Policy would negatively impact on families because it has the potential to
reduce the number of days they may spend together.
- That although the proposed Policy
provides a choice for retailers, the submitters felt that commercial
pressures would create a situation where retailers felt they had to open on
Easter Sunday in order to remain competitive. Moreover, they also
expressed a concern on the practical reality of whether employees would feel
pressured by their employers to work that day.
- That they felt there was not enough
demand from retailers to warrant adopting the proposed Policy, and that
Council should take a wait and see approach, and reconsider the Policy should
overwhelming demand occur.
- They were particularly concerned about
the timing of the consultation period, being held over December and January,
and the appearance that Christian groups were not (who have a special
interest in Easter weekend), consulted with to an appropriate level.
In response
to questions from Councillors, it was clarified that:
- the Napier community network which
consists of approximately 90-100 organisations was consulted including
religious groups.
- the consultation occurred from 5
December 2016-13 January 2017.
- it is believed that Hastings District
Council is due to undertake consultation on this matter this year; a large
number of councils have already discussed and decided on an Easter Sunday
trading policy to date.
The
hearing of submissions were closed at 3.30pm. Deliberations
started at 3.30pm.
The Mayor
advised Councillors that this decision should be treated as a conscience
vote.
Key
deliberations
Points raised
for the recommendation were:
- the proposed Policy gives retailers
the choice to open or not. In practice, retailers already have a choice
not to open on Sundays if they do not want to, and this is evident in Napier
and works well e.g. the retailers are not compelled to open.
- Napier is a tourist town and many
people do enjoy visiting and shopping in our area at this time of
year.
- Many who could be most affected by the
Policy have indicated that they want the choice as an employee.
- In practice, the 5 day working week
has not been a reality for some time, and a lot of employees also work
shifts.
Points raised
against the recommendation were:
- Napier prides itself on being a family
friendly city and adopting this Policy was viewed as a challenge to this as
it reduces the number of non-trading days from 3.5 days to 2.5
days.
- it wasn’t believed that there is
significant demand from retailers for the option to open (e.g. only 65% of
retailers requested it).
- concern on how the proposed Policy
would operate in practice, there would be less choice for employees if
retailers decided to open.
- there was concern that there should
have been specific consultation with Christian churches and that the
timeframe that consultation was open for was unfortunate.
- concern that competitive pressure on
retailers would create a situation where some would feel they had to open.
Deliberations
closed at 3.43pm.
|
|
COUNCIL RESOLUTION
|
Councillors White / Wise
a. Council
receive and hear submissions on the Local Easter Sunday Trading Policy.
b. That
Council resolve to adopt the Local Easter Trading Policy that will give all
retailers the option to trade on Easter Sunday.
CARRIED
The
division was declared carried by 7 votes to 5 votes the voting
being as follows:
For: Mayor, Councillors Dallimore, Hague,
Price, Taylor, White and Wise
Against: Councillors Boag, Brosnan, McGrath,
Tapine and Wright
|
2. Multi-use sports facility business case
As per the decision taken on the 21st of
February, this item was not discussed. Item 3 was taken next.
3. Napier Aquatic Centre Hours of Operation
Review - further information
|
Type of Report:
|
Operational
|
|
Legal Reference:
|
N/A
|
|
Document ID:
|
339234
|
|
Reporting Officer/s & Unit:
|
Antoinette Campbell, Director Community Services
|
3.1 Purpose
of Report
To
provide additional information to supplement the report to the Community
Services Committee meeting of 8th February 2017 titled “Napier Aquatic
Centre Hours of Operation Review”.
|
At the
meeting
An amendment
was immediately raised, that part B of the officer’s recommendation be
removed for the following reasons:
- changes to the opening hours during
weekdays is not considered necessary at this time.
- Napier City Council is not fulfilling
its outcome listed in the Long Term Plan of safe and secure aquatic
facilities.
- Napier City Council should fast-track
Aquatic development to meet the needs of the community as outlined in the
Long Term Plan, rather than making one-off changes to the current
situation to minimise current limitations.
|
|
Officer’s
Recommendation
a. That
the Napier Aquatic Centre changes its opening hours on Saturdays to the
earlier time of 9.00am, and on Sundays and public holidays to an earlier
opening of 10.00am.
b. That commencing 1st May
2017, the Napier Aquatic Centre changes its hours of operation to be open to
the general public on weekdays during school term time between 3.00pm and
7.00pm.
|
|
COUNCIL RESOLUTION
|
Councillors Taylor/ Price
That the Napier Aquatic Centre changes
its opening hours on Saturdays to the earlier time of 9.00am, and on Sundays
and public holidays to an earlier opening of 10.00am.
CARRIED
|
4. Triennial Agreement 2016-19
|
Type of Report:
|
Legal
|
|
Legal Reference:
|
Local Government Act 2002
|
|
Document ID:
|
339188
|
|
Reporting Officer/s & Unit:
|
Deborah Smith, Governance Advisor
|
4.1 Purpose
of Report
To
present the final draft Triennial Agreement 2016-19 for approval and adoption
by Council.
At the Meeting
The
Chief Executive gave an overview of the Agreement including that it is now
clearer on what key activities we want to focus on as a region, and advised
Councillors of some minor amendments proposed by Hawke’s Bay Regional
Council (HBRC), including:
- reference to Coastal Hazards Joint
Committee in the Agreement. Councillors were comfortable with this
recommendation.
- a suggestion around bilateral engagement
between regional councillors and individual Councils. This suggestion was
not considered appropriate for this multi-party agreement, and fits better into
a bilateral agreement between Councils and the HBRC.
It
was agreed to pursue the existing approach of adopting the agreement, as
accepted in principle by the Mayors and Chair of the region’s councils,
and discussing any proposed amendments at upcoming Mayoral forum
meetings.
Councillors
expressed their support to the Agreement in particular noting the benefits of
the new Agreement over the previous Agreement including, the Agreement,
o
is clearer on the
key activities we want to focus on as a region
o
specifies what the
principles are and the activities
o
has more substance,
and
o
more frequent
meetings will provide more focus to the agreement.
In
response to questions raised by Councillors, the CE advised:
o
the Councillors can
put items for consideration on the agenda through the Mayor
o
minutes will be made
available to Councillors
o
the Mayoral forum
will establish processes around the infrastructure fund.
|
COUNCIL RESOLUTION
|
Councillors White / Wise
a. That
the Triennial Agreement 2016-19 be adopted.
CARRIED
|
5. Appointment of Omarunui Refuse Landfill
Joint Committee Alternate Representative
|
Type of Report:
|
Operational and Procedural
|
|
Legal Reference:
|
N/A
|
|
Document ID:
|
337890
|
|
Reporting Officer/s & Unit:
|
Deborah Smith, Governance Advisor
|
5.1 Purpose
of Report
To
request that Council confirm the appointment of Mayor Bill Dalton as the
alternate representative to the Omarunui Refuse Landfill Joint Committee.
|
COUNCIL RESOLUTION
|
Councillors Brosnan / Wright
a. That
Mayor Bill Dalton be appointed as Napier City Council’s alternate
representative to the Omarunui Refuse Landfill Joint Committee, as per the
Heads of Agreement document dated 4 October 2010.
CARRIED
|
6. Quarterly Report for December 2016
|
Type of Report:
|
Enter Significance of Report
|
|
Legal Reference:
|
Enter Legal Reference
|
|
Document ID:
|
332441
|
|
Reporting Officer/s & Unit:
|
Mary Quinn, Senior Management Accountant
Chris Comber, Accounting Manager
|
6.1 Purpose
of Report
To consider the Quarterly Report for the
period 1 October 2016 to 31 December 2016 and the Health & Safety Report
for January 2017.
|
At the
meeting
Councillors
expressed their support for the Quarterly Report, and congratulated the
Napier City Council, including
- for the majority of items Council
reported on, it shows we are on track
- Napier City Council should showcase to
the public areas where we are excelling, for example, one of the key
achievements in the report is that Napier City Council has one of the highest
rating building consents authorities in the country.
- Napier City Council is tracking to
budget and there is a favourable variance to income; it is on target with
operating expenditure; overspent on capital expenditure, but given the size
of the capital programme this is not considered a concern.
- the traffic light system in the report
allows for Councillors to easily see which areas to direct their attention
to.
In response
to a query on two line items, it was clarified that:
- the general ledger codes are set and
have not been updated to reflect the change in concept from Velodrome to the
Multi-use sports facility.
- there may have been some small spend
on the completion of the movement of penguins to the Aquarium, and the
Director of Corporate Services would report back to Council on this.
On the Health
and Safety report, Councillors make the following comments:
- the report should be pitched at a more
strategic level for the Councillors to be able to make governance decisions
on it. Where the report includes any areas where a rating has not been
achieved, an explanation should accompany it.
- a concern was raised around the number
of incidences of abuse towards library and environmental health staff, and in
particular the library staff. The Director of Community Services
advised that the library is close to social services, and explained risk mitigations
including that:
o
librarians have
processes in place to deal with intimidation and if they are
threatened.
o
there is also a
security company on call for rapid response should Police not be able to
respond.
- The Director also explained that
anecdotally there does seem to be an increase in these types of incidences
around the city, but no statistics have been taken.
- Regarding the SkatePark, a question
was asked on the way the report outlines incidences at the Skatepark
including a section on minor injuries and then a section which states
not-minor injuries, and whether this meant ‘major
injuries’. A further question was asked around whether the Napier
City Council has a helmet policy and is enforcing it.
- The Director of Community Services
said, in line with the approach taken by professional ski-fields, that the
helmet policy is based on encouraging people to wear a helmet, and that this
is done through the staff wearing helmets and providing education to the
skaters. This policy of encouragement, versus a strict policy of
enforcement, was promoted as being a more effective way of encouraging
skaters to the park.
|
|
Actions required:
- Council to showcase the achievement of
highest rating building consents in the next Proudly Napier
- General Ledger code Velodrome, to be
changed to Multi-use sports facility.
- Report back to Council at next meeting
relating to the expenditure for ‘removal of penguins from Marineland to
Aquarium’ is.
- Council to change the type of health
and safety reporting to Council:
o
to focus
more on governance and strategic information rather than a report that
details operational information,
o
using the
‘traffic light’ reporting style
o
where a not
achieved is noted against a Health and Safety key performance indicator, an
explanation be included.
|
|
COUNCIL RESOLUTION
|
Councillors
White / Wise
a. That the Quarterly Report for the
period 1 October 2016 to 31 December 2016 and the Health & Safety Report
for January 2017 be received.
CARRIED
|
REPORT
/ RECOMMENDATIONS FROM THE STANDING COMMITTEES
Reports from Strategy and Infrastructure Committee
held 27 January 2017
1. Application to Significant Projects Fund
|
Type of Report:
|
Procedural
|
|
Legal Reference:
|
N/A
|
|
Document ID:
|
336131
|
|
Reporting Officer/s & Unit:
|
Antoinette Campbell, Director Community Services
|
1.1 Purpose
of Report
To
apply to the Lottery Significant Projects Fund for a grant toward the
development of the Multi-Use Sports Facility.
At the Meeting
In
response to a query, the Chief Executive clarified that part a. of the
resolution passed at the Strategy and Infrastructure Meeting on 27 January
2017, was to remain standing until such time as it became obvious that the
stated timeframe of 15 March 2017 would not be possible to meet.
|
COUNCIL RESOLUTION
(Made at Strategy and Infrastructure
meeting, 27 January 2017)
|
Councillors Wise / Wright
a. That an application is made to the
Lottery Significant Projects Fund after 22 February 2017 and consideration of
the detailed business case, and prior to the closing of the fund application
period on 15 March 2017, toward the development of a Multi-Use Sports
Facility adjacent to Pettigrew Arena.
b. That
a resource consent application for the Multi-Use Sports Facility is lodged
with Council before the 1st February 2017.
c. That
a DECISION OF COUNCIL is required urgently to enable the resource consent application
to be lodged with Council before 1 February 2017.to meet funding deadline of 15th
March 2017. This will require the following resolution to be passed before
the decision of Council is taken:
That, in terms of Section 82 (3) of
the Local Government Act 2002, that the principles set out in that section
have been observed in such manner that the Napier City Council considers, in
its discretion, is appropriate to make decisions on the recommendation.
CARRIED
|
2. Ground Lease - Richmondvale
Archery Club Incorporated
|
Type of Report:
|
Legal
|
|
Legal Reference:
|
Public Works Act 1981
|
|
Document ID:
|
333116
|
|
Reporting Officer/s & Unit:
|
Bryan Faulknor, Manager Property
|
2.1 Purpose
of Report
To obtain Council approval to grant a
new ground lease to the Richmondvale Archery Club Incorporated for the land
occupied by the Club’s building on Park Island for a term of 15 years
with one 15 year right of renewal.
|
COUNCIL RESOLUTION
|
Councillors Price / Hague
a. That
a new ground lease be granted to the Richmondvale Archery Club Incorporated
for the land occupied by the Club’s building on Park Island for a term
of 15 years with one 15 year right of renewal; and
b. That
the terms and conditions of the lease will be as per Council’s standard
terms for leases of reserve land to community groups. The initial ground
rental will be a nominal rental of $705 plus GST per annum, to be reviewed
annually according to the method laid out in the standard terms described
above.
CARRIED
|
3. ROAD STOPPING - PORTION OF BATTERY ROAD
|
Type of Report:
|
Legal
|
|
Legal Reference:
|
Local Government Act 1974
|
|
Document ID:
|
333136
|
|
Reporting Officer/s & Unit:
|
Bryan Faulknor, Manager Property
|
3.1 Purpose
of Report
To
confirm the Council resolution of 10 August 2016, that approximately 65 m2
of legal road fronting 12 – 18, 20 and 22 Battery Road, Napier be stopped
and sold to the adjoining land owners.
|
COUNCIL RESOLUTION
|
Councillors Price / Hague
a. That
Council confirm the resolution of 10 August 2016 to declare the part of
Battery Road fronting 12 – 18, 20 and 22 Battery Road and described in
the Schedule below to be stopped and sold to the adjoining land owners.
SCHEDULE
Hawke’s Bay Land District
– Napier City
|
Area
|
Description
|
|
0.0023 ha
|
Section 1 SO Plan 504725
|
|
0.0024 ha
|
Section 2 SO Plan 504725
|
|
0.0018 ha
|
Section 3 SO Plan 504725
|
CARRIED
|
4. Part Lee Road Stopping and Vesting
|
Type of Report:
|
Legal
|
|
Legal Reference:
|
Public Works Act 1981
|
|
Document ID:
|
333253
|
|
Reporting Officer/s & Unit:
|
Bryan Faulknor, Manager Property
|
4.1 Purpose
of Report
To
obtain Council approval to stop part of Lee Road, declare the section in
question as a Segregation Strip subject to the Reserves Act 1977, and add it to
the adjoining existing Segregation Strip.
|
COUNCIL RESOLUTION
|
Councillors Price / Hague
a. That
Council declare the legal road described in the Schedule as being stopped
pursuant to Section 116 of the Public Works Act 1981; and
b. That
Council deal with the stopped road described in the Schedule, pursuant to
Section 117(7) of the Public Works Act 1981, by declaring all of the said
stopped road to be a Local Purpose (Segregation Strip) Reserve subject to the
Reserves Act 1977, and to be added to the intersecting Local Purpose
(Segregation Strip) Reserve described as Section 21 SO Plan 491548 and Lot 8
DP 15782.
SCHEDULE
Hawkes Bay Land District
– Napier City
|
Area (ha)
|
Legal Description
|
Adjoining
|
|
0.0004
|
Section 20 SO 491458
|
Certificates of Title:
761479, 761477, HBH3/370, HBH3/372,
HBH4/122, HBH4/123
|
|
0.0008
|
Section 22 SO 491548
|
HBH4/122, HBH4/123, 761479
|
CARRIED
|
5. Marine Parade Realignment
|
Type of Report:
|
Operational
|
|
Legal Reference:
|
N/A
|
|
Document ID:
|
330984
|
|
Reporting Officer/s & Unit:
|
Fleur Lincoln, Strategic Planning Lead
Georgina King, Urban Design Lead
|
5.1 Purpose
of Report
The
purpose of the report is to update Council on progress made with the Marine
Parade realignment project, including the final design, public engagement and
communication strategy, and timeframes.
|
COUNCIL RESOLUTION
|
Councillors Price / Hague
a. That
the Officer’s update report on Marine Parade Realignment dated 27
January 2017 be received.
CARRIED
|
6. Triennial Agreement 2016-2019
|
Type of Report:
|
Information
|
|
Legal Reference:
|
Local Government Act 2002
|
|
Document ID:
|
334507
|
|
Reporting Officer/s & Unit:
|
Deborah Smith, Governance Advisor
|
6.1 Purpose
of Report
The
purpose of this report is to provide Elected Members with an update on the
current status of the Triennial Agreement 2016-2019, and the proposals Napier
City Council have made towards creating a more meaningful document.
|
COUNCIL RESOLUTION
|
Councillors Price / Hague
a. That
the update report titled Triennial Agreement 2016-19 dated 27 January 2017 be
received.
CARRIED
|
7. Omarunui Refuse Landfill Joint Committee
|
Type of Report:
|
Operational and Procedural
|
|
Legal Reference:
|
Local Government Act 2002
|
|
Document ID:
|
333707
|
|
Reporting Officer/s & Unit:
|
Jane McLoughlin, Team Leader Governance
Caroline Thomson, Chief Financial Officer
|
7.1 Purpose
of Report
To
provide key points of interest and a copy of the minutes from the Omarunui
Refuse Landfill Joint Committee meeting held on 9 December 2016.
|
COUNCIL RESOLUTION
|
Councillors Price / Hague
a. That
the minutes from the Omarunui Refuse Landfill Joint Committee held on 9
December 2016 be received.
CARRIED
|
Reports
from Regulatory Committee
held 27 January 2017
1. Application for Temporary Liquor Ban -
Mission Concert 2017
|
Type of Report:
|
Legal and Operational
|
|
Legal Reference:
|
Local Government Act 2002
|
|
Document ID:
|
334452
|
|
Reporting Officer/s & Unit:
|
Hayleigh Brereton, Business Support Manager
|
1.1 Purpose
of Report
To
consider the request from Napier Police for a temporary liquor ban on the roads
adjacent to the Mission Estate Winery during the 2017 Mission Concert.
|
COUNCIL RESOLUTION
|
Councillors McGrath / Taylor
a. That
pursuant to section 147 of the Local Government Act 2002 and the Napier City
Council Public Places Liquor Control Bylaw 2014, Council approve the
following areas as a “Specified Public Place” where the
consumption, possession and bringing of liquor into is prohibited from 11.00
am to 12.00 midnight on Saturday 8 April 2017 and from 11.00 am to 12.00
midnight on Sunday 9 April 2017.
The area to be designated as a “Specified Public Place” are all
those public places, reserves, roads and footpaths on both sides of the road
within the area described as:
Church Road from
Wharerangi Road to Kent Terrace
Avenue Road from
Church Road to Avondale Road
Mission Road from
Church Road to Auckland Road
Montpelier Drive full length
Tironui Drive full
length
Irene Moody Place full length
Bishops Close full
length
Pukekura Place full
length
Ennor Place full
length.
CARRIED
|
Reports
from Finance Committee
held 8 February 2017
1. Mayoral Travel
|
Type of Report:
|
Procedural
|
|
Legal Reference:
|
N/A
|
|
Document ID:
|
337577
|
|
Reporting Officer/s & Unit:
|
Jane McLoughlin, Team Leader Governance
|
1.1 Purpose
of Report
To
request Council’s approval for the Mayor to travel to the United States
for the purposes of research and relationship building in preparation for the
National Aquarium of New Zealand expansion project.
|
COUNCIL RESOLUTION
(Made at Finance Committee, 8 February
2017)
|
Councillors Wright / Brosnan
That a DECISION OF COUNCIL be
made approving the Mayor to travel with officials to the United States in
March 2017 for the purposes of research and relationship building in
preparation for the National Aquarium of New Zealand expansion project.
CARRIED
|
2. Local Government Official Information
Act Requests - Update to Charges
|
Type of Report:
|
Operational and Procedural
|
|
Legal Reference:
|
Local Government Official Information and Meetings Act
1987
|
|
Document ID:
|
336110
|
|
Reporting Officer/s & Unit:
|
Deborah Smith, Governance Advisor
|
2.1 Purpose
of Report
To
outline the proposed changes to charges of Local Government Official
Information and Meetings Act requests.
|
COUNCIL RESOLUTION
|
Councillors Wise / Dallimore
a. That
the charges used by Napier City Council for requests under the Local
Government Official Information and Meetings Act 1987 be updated to the
charges recommended in the Ministry of Justice Charging Guidelines.
b. The
charges will be as follows: $38 per half hour of staff time after the first
hour, $0.20 cents per page for photocopying in excess of 20 pages, calculated
as per the formula provided in the Office of the Ombudsman Guidelines June
2016.
CARRIED
|
3. Contribution towards artwork purchase by
Hawke's Bay Museums Trust
|
Type of Report:
|
Operational
|
|
Legal Reference:
|
N/A
|
|
Document ID:
|
336993
|
|
Reporting Officer/s & Unit:
|
Caroline Thomson, Chief Financial Officer
|
3.1 Purpose
of Report
To
seek Council approval to contribute $12,000 towards the Hawke’s Bay
Museums Trust purchase of artworks by Jono Rotman entitled
‘Omarunui’.
|
COUNCIL RESOLUTION
|
Councillors Wise / Dallimore
a. That
Council approve a financial contribution of $12,000 towards the Hawke’s Bay Museums Trust
purchase of artworks by Jono Rotman entitled ‘Omarunui’; and
b. That the contribution of $12,000 be
funded from Council’s contingency fund.
CARRIED
|
4. Napier Conference Centre - temporary
charges March-June 2017
|
Type of Report:
|
Information
|
|
Legal Reference:
|
Local Government Act 2002
|
|
Document ID:
|
337525
|
|
Reporting Officer/s & Unit:
|
Glenys Fraser, Venues Manager
|
4.1 Purpose
of Report
To
outline Napier City Council’s temporary approach to charging fees for use
of the new spaces created in the upgrade of the Napier Conference Centre.
|
COUNCIL RESOLUTION
|
Councillors Wise / Dallimore
a. That
Council receives the report titled Napier Conference Centre –
Temporary Charges March-June 2017.
CARRIED
|
Reports
from Community Services Committee
held 8 February 2017
1. Proposed Omni Gymnastic Centre Expansion
|
Type of Report:
|
Legal
|
|
Legal Reference:
|
Reserves Act 1977
|
|
Document ID:
|
332997
|
|
Reporting Officer/s & Unit:
|
Antoinette Campbell, Director Community Services
|
1.1 Purpose
of Report
To
outline a proposal by the Omni Gymnastic Centre to expand their operations on
Council recreation reserve.
|
COUNCIL RESOLUTION
|
Councillors White/ Wright
a. That
the proposal to extend the Omni Gymnastic Centre is approved to progress to
the resource consent application stage by Omni Gymnastic Centre Incorporated
b. That,
subject to Omni Gymnastic Centre obtaining resource consent and approval of
the Team Leader Parks, Reserves, Sportsgrounds for the final design of the
proposed expansion, approval for a new ground lease pursuant to section 54 of
the Reserves Act 1977 is granted for an area of 675m2 at Onekawa Park for a
term of 15 years with a right of renewal for an additional 15 years.
CARRIED
|
2. Napier Aquatic Centre Hours of Operation
Review
|
Type of Report:
|
Operational
|
|
Legal Reference:
|
N/A
|
|
Document ID:
|
333194
|
|
Reporting Officer/s & Unit:
|
Antoinette Campbell, Director Community Services
|
2.1 Purpose
of Report
To
review the Napier Aquatic Centre’s hours of operation to better meet the
needs of the community.
|
COMMITTEE's Recommendation
Councillors
White / Wright
a.
That
the matter proceed to Council on 22 February 2017 without a Committee
recommendation; and
b.
That
Officers investigate and report back to that Council meeting on:
·
the
feasibility of a trial period for proposed changes to the Napier Aquatic
Centre’s casual access hours; and
·
the implications
of making no changes to public access prior to a new facility being
completed.
CARRIED
|
Reports Under Delegated Authority
1. Requests for Official Information
|
Type of Report:
|
Operational and Procedural
|
|
Legal Reference:
|
Local Government Official Information and Meetings Act
1987
|
|
Document ID:
|
337253
|
|
Reporting Officer/s & Unit:
|
Sarah Ashworth, PA to Chief Executive
|
1.1 Purpose
of Report
To
report on written requests for Official Information received since the 14
December 2016
|
COUNCIL RESOLUTION
|
Councillors Hague / Wise
That
Council resolves that the report be received.
CARRIED
|
2. Schedule of Documents Under Seal
|
Type of Report:
|
Information
|
|
Legal Reference:
|
N/A
|
|
Document ID:
|
338064
|
|
Reporting Officer/s & Unit:
|
Sarah Ashworth, PA to Chief Executive
|
2.1 Purpose
of Report
To
report on documents executed under seal from 8 December 2016 to 10 February
2017.
|
COUNCIL RESOLUTION
|
Councillors Price / Brosnan
That
the report titled Schedule of Documents Under Seal be received.
CARRIED
|
3. Liquor Licenses issued for the period
ending 31 January 2017
|
Type of Report:
|
Information
|
|
Legal Reference:
|
Sale and Supply of Alcohol Act 2012
|
|
Document ID:
|
338583
|
|
Reporting Officer/s & Unit:
|
Sarah Ashworth, PA to Chief Executive
|
3.1 Purpose
of Report
To
report on the Liquor Licenses issued under delegated authority for the period
ending 31 January 2017.
|
COUNCIL RESOLUTION
|
Councillors Tapine / Wright
That
the report titled Liquor licences issued for the period ending 31 January
2017 be received.
CARRIED
Councillor Wise did not participate in
this vote due to a conflict of interest.
|
4. Resource Consents issued for the period
ending 31 January 2017
|
Type of Report:
|
Information
|
|
Legal Reference:
|
Resource Management Act 1991
|
|
Document ID:
|
339112
|
|
Reporting Officer/s & Unit:
|
Sarah Ashworth, PA to Chief Executive
|
4.1 Purpose
of Report
To
present the report on resource consents issued under delegated authority for December
2016 to January 2017.
|
COUNCIL RESOLUTION
|
Councillors Wise / McGrath
That
the report titled Resource Consents issued for the period ending 31
January 2017 be received.
CARRIED
|
5. Tenders Let for the period ending 10
February 2017
|
Type of Report:
|
Procedural
|
|
Legal Reference:
|
Local Government Act 2002
|
|
Document ID:
|
338588
|
|
Reporting Officer/s & Unit:
|
Sarah Ashworth, PA to Chief Executive
|
5.1 Purpose
of Report
To
report Tenders let under delegated authority from 9 December 2016 to
10 February 2017.
|
COUNCIL RESOLUTION
|
Councillors Wise / White
That the
report titled Tenders Let for the period ending 10 February 2017 be
received.
CARRIED
|
PUBLIC
EXCLUDED ITEMS
|
COUNCIL RESOLUTION
|
Councillors Wright / Hague
That the public be excluded from the
following parts of the proceedings of this meeting.
|
Reports
from Strategy and Infrastructure Committee held 27 January 2017
1. Omarunui
Refuse Landfill Joint Committee
Reports
from Finance Committee held 8 February 2017
1. Bid
for 2018/19 All Blacks Test
2. Parklands
Residential Subdivision, Area 3, Stage 4 Civil Works
3. Hawke's
Bay Airport Limited - Report to Shareholders
The
general subject of each matter to be considered while the public was excluded,
the reasons for passing this resolution in relation to each matter, and the
specific grounds under Section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution were as
follows:
|
GENERAL
SUBJECT OF
EACH
MATTER TO BE CONSIDERED
|
REASON FOR PASSING THIS
RESOLUTION IN RELATION TO EACH MATTER
That the public
conduct of the whole or the relevant part of the proceedings of the meeting
would be likely to result in the disclosure of information where the
withholding of the information is necessary to:
|
GROUND(S) UNDER SECTION
48(1) TO THE PASSING OF THIS RESOLUTION
48(1)(a) That the
public conduct of the whole or the relevant part of the proceedings of the
meeting would be likely to result in the disclosure of information for which
good reason for withholding would exist:
|
|
Reports from Strategy and
Infrastructure Committee held 27 January 2017
|
|
1. Omarunui
Refuse Landfill Joint Committee
|
7(2)(h) Enable the
local authority to carry out, without prejudice or disadvantage, commercial activities
|
48(1)A That the
public conduct of the whole or the relevant part of the proceedings of the
meeting would be likely to result in the disclosure of information for which
good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this
Act, under Section 6 or 7 (except 7(2)(f)(i)) of the Local Government
Official Information and Meetings Act 1987.
|
|
Reports from Finance Committee held 8
February 2017
|
|
1. Bid
for 2018/19 All Blacks Test
|
7(2)(i) Enable the
local authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations)
|
48(1)A That the
public conduct of the whole or the relevant part of the proceedings of the
meeting would be likely to result in the disclosure of information for which
good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this
Act, under Section 6 or 7 (except 7(2)(f)(i)) of the Local Government
Official Information and Meetings Act 1987.
|
|
2. Parklands
Residential Subdivision, Area 3, Stage 4 Civil Works
|
7(2)(h) Enable the
local authority to carry out, without prejudice or disadvantage, commercial
activities
|
48(1)A That the
public conduct of the whole or the relevant part of the proceedings of the
meeting would be likely to result in the disclosure of information for which
good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this
Act, under Section 6 or 7 (except 7(2)(f)(i)) of the Local Government
Official Information and Meetings Act 1987.
|
|
3. Hawke's
Bay Airport Limited - Report to Shareholders
|
7(2)(h) Enable the
local authority to carry out, without prejudice or disadvantage, commercial
activities
|
48(1)A That the
public conduct of the whole or the relevant part of the proceedings of the
meeting would be likely to result in the disclosure of information for which
good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this
Act, under Section 6 or 7 (except 7(2)(f)(i)) of the Local Government
Official Information and Meetings Act 1987.
|
The
meeting concluded at 4.15pm.
