NAPIER CITY COUNCIL
Civic Building
231 Hastings Street, Napier
Phone: (06) 835 7579
www.napier.govt.nz
Ordinary Meeting of Council
Meeting Date: |
Wednesday 17 May 2017 |
Time: |
3pm |
Venue: |
Main Committee Room |
Council Members |
The Mayor (In the Chair), Councillors Boag, Brosnan, Dallimore, Hague, Jeffery, McGrath, Price, Tapine, Taylor, White, Wise and Wright |
Officer Responsible |
Chief Executive |
Administration |
Governance Team |
Next Council Meeting
Wednesday 28 June 2017
ORDER OF BUSINESS
Apologies
Nil
CONFLICTS OF INTEREST
Public forum
Announcements by the Mayor
Announcements by the Management
Confirmation of Minutes
That the Draft Minutes of the Ordinary Meeting of Council held on Wednesday, 5 April 2017 be confirmed as a true and accurate record of the meeting.
LOCAL GOVERNMENT ACT 2002
The Council resolves, in terms of Section 82 (3) of the Local Government Act 2002, that the principles set out in that section have been observed in such manner that the Napier City Council consider, in its discretion, is appropriate to make decisions on the recommendations set out in this agenda (including the Public Excluded section).
New Reports
1......... Park Island Master Plan Amendment....................................................................................... 4
2......... Joint Alcohol Strategy Advisory Group Terms of Reference .................................................. 6
3......... Creative Communities Meeting March 2017.......................................................................... 10
Reports / Recommendations from the Standing Committees
Reports from Maori Consultative Committee held 10 May 2017................................................ 14
Reports from Strategy and Infrastructure Committee held 19 April 2017
1 Park Island Master Plan Review............................................................................................ 15
2 McLean Park Re-turf Project ................................................................................................. 16
3 Ground lease - Hawke's Bay Speedway Club Incorporated.................................................. 17
4 Ground lease - hawke's bay seafarers welfare society incorporated.................................... 18
5 Omarunui Refuse Landfill Joint Committee Minutes, 17 March 2017................................... 19
Reports from Regulatory Committee held 19 April 2017
1......... Adoption of the 2016 Review of the Heretaunga Plains Urban Development Strategy........ 20
2......... Freedom Camping Working Group Update........................................................................... 21
3......... Street Naming - Te Awa Estate.............................................................................................. 22
Reports from Finance Committee held 3 May 2017
1 HB LASS Limited - Draft Statement of Intent......................................................................... 23
2 Quarterly Report to 31 March 2017........................................................................................ 24
3 Joint Waste Futures Project Committee - Terms of Reference ............................................ 25
4 Hawke's Bay Crematorium Committee - Minutes of Meeting 10 April 2017......................... 26
5 Coastal Hazards Joint Committee - draft minutes 28 February 2017................................... 27
Reports from Maori Consultative Committee held 10 May 2017
1 Update on proposed process for reviewing the Terms of Reference of the Maori Consultative Committee.............................................................................................................................. 28
Reports Under Delegated Authority
1 Requests for Official Information, ending 10 May 2017......................................................... 30
2 Tenders Let............................................................................................................................. 37
3 Resource Consents................................................................................................................ 38
4 Liquor Licences...................................................................................................................... 41
5 Schedule of Documents Under Seal...................................................................................... 44
Public Excluded ........................................................................................................................ 45
Minutes, 5 April 2017 ................................................................................................................. 47
Ordinary Meeting of Council – 17 May 2017 – Open Agenda
1. Park Island Master Plan Amendment
Type of Report: |
Procedural |
Legal Reference: |
Enter Legal Reference |
Document ID: |
352616 |
Reporting Officer/s & Unit: |
Antoinette Campbell, Director Community Services |
1.1 Purpose of Report
To highlight minor changes to the Park Island Master Plan 2017 since it was considered by the Strategy and Infrastructure Committee meeting of 19th April 2017.
That Council: a. Adopt the Park Island Master Plan 2017. b. Agree that a District Plan Change is initiated to rezone Park Island’s Northern Sports Hub to meet the Master Plan objectives.
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That the Council resolve that the officer’s recommendation be adopted.
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1.2 Background Summary
The Park Island Master Plan 2016 was received by the Strategy and Infrastructure Committee at its meeting of 19th April 2017. The Committee’s recommendation was that Council adopt the Park Island Master Plan 2016 and that a District Plan Change be initiated to rezone Park Island’s Northern Sports Hub to meet the Master Plan objectives.
1.3 Issues
Since the Strategy and Infrastructure Committee meeting it has been brought to officer’s attention by the Hawke’s Bay Rugby Union (HBRU), that the layout for the sports fields and the HBRU high performance facility is not quite accurate on the 2016 Master Plan. The HBRU has also further developed their plans for the high performance facility, and have recently provided Council with the actual footprint of the proposed building. The preferred layout and building footprint have therefore been amended to the Master Plan and with these minor amendments the Park Island Master Plan has been updated to a 2017 version (shown as Attachment A).
It can be seen on the updated Master Plan that the main change is in the Northern Sports Hub involving the configuration of the HBRU high performance facility, their number one field and the associated half-training field. This has resulted in the half-training field being located on the corner of Orotu Drive and Westminster Avenue, and the high performance facility being located between this field and the full-sized playing field. This reconfiguration has resulted in nine less car parks to accommodate the HBRU facility footprint, which brings the net car parking change to a overall increase of 518 additional car parks across the entire Park Island sportsground.
1.4 Significance and Consultation
N/A
1.5 Implications
Financial
No substantive change to the financial implications is identified in adopting the amended Master Plan.
Social & Policy
N/A
Risk
N/A
1.6 Options
The options available to Council are as follows:
1. To adopt the amended Park Island Master Plan 2017 to form the basis of a change to the District Plan to rezone the greenfields site on the western side of Orotu Drive to the corner of Westminster Avenue.
2. To not adopt the Park Island Master Plan 2017.
1.7 Development of Preferred Option
The preferred option is to adopt the amended Park Island Master Plan 2017 to reflect the updates since the Strategy and Infrastructure Committee considered the Master Plan at its meeting in April 2017.
1.8 Attachments
a Park Island Master Plan 2017 (Under Separate Cover) ⇨
Ordinary Meeting of Council – 17 May 2017 – Open Agenda
2. Joint Alcohol Strategy Advisory Group Terms of Reference
Type of Report: |
Procedural |
Legal Reference: |
N/A |
Document ID: |
353124 |
Reporting Officer/s & Unit: |
Deborah Smith, Governance Advisor |
2.1 Purpose of Report
To present the draft Joint Alcohol Strategy Advisory Group Terms of Reference for adoption by Council.
That Council a. That adopt the Joint Alcohol Strategy Advisory Group Terms of Reference.
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MAYOR’S/CHAIRPERSON’S RECOMMENDATION That the Council resolve that the officer’s recommendation be adopted.
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2.2 Background Summary
At Council’s meeting on 5 April 2017 it was resolved that Council:
a. Approve the release of the draft Joint Alcohol Strategy for stakeholder and public feedback; and
b. Nominate the Community Services Committee Chair and Councillor Keith Price to consider any feedback jointly with the nominated Hastings District Councillors prior to the finalisation of the draft Strategy.
A draft Terms of Reference for the Joint Alcohol Strategy Advisory Group has now been prepared and is being brought to each Council of the Joint Strategy (Hastings District Council [at their Council meeting on 25 May] and Napier City Council) for adoption (Attachment A refers). The community engagement process is to be initiated from 26 May 2017.
The purpose of the Advisory Group is to review and consider feedback received during the public engagement process, and to provide recommendations to the two Councils on the Joint Alcohol Strategy.
2.3 Issues
None
2.4 Significance and Consultation
Public engagement on the Joint Alcohol Strategy is about to be initiated. Consultation on the structure and purpose of the Advisory Group is not required.
2.5 Implications
Financial
None
Social & Policy
None
Risk
None
2.6 Options
The options available to Council are as follows:
1. To adopt the draft Terms of Reference as presented
2. To make amendments to the draft Terms of Reference for consideration by Hastings District Council.
2.7 Development of Preferred Option
The draft Terms of Reference have been developed in collaboration with Hastings District Council and it is recommended that they are adopted in the form presented to this meeting.
2.8 Attachments
a Terms of Reference ⇩
3. Creative Communities Meeting March 2017
Type of Report: |
Information |
Legal Reference: |
Local Government Act 2002 |
Document ID: |
348631 |
Reporting Officer/s & Unit: |
Belinda McLeod, Community Funding Advisor |
3.1 Purpose of Report
a) To note the Creative Communities Committee funding decisions made on 30 March 2017.
Council administers this scheme on behalf of Creative NZ. Funding decisions do not require ratification from Council.
b) To receive the minutes from the meeting held on 30 March 2017, as shown in Attachment A.
The final decision meeting for this financial year allocated the remaining $20,997.80 to 21 projects. We received 26 applications seeking a funding total of $56,302.52.
That Council a. Note the decisions schedule report. b. Receive the minutes of the Creative Communities meeting held on 30 March 2017. |
That the Committee adopt that the Offer’s Recommendations. |
3.2 Background Summary
The Creative Communities Scheme is a partnership with Creative NZ, which supports and encourages local communities to create and present diverse opportunities for accessing and participating in arts activities. Council receives funding of $6,000 from Creative NZ each year to promote the scheme, and a funding allocation based on 70c per head of population. This financial year we received $46,068 for distribution. We hold two funding rounds each year, in March and September, and the Creative Communities Committee make the decisions on how to distribute the available funds.
The Mayor appoints two councillors to the Creative Communities Committee.
3.3 Issues
N/A
3.4 Significance and Consultation
N/A
3.5 Implications
Financial
N/A
Social & Policy
N/A
Risk
N/A
3.6 Options
N/A
3.7 Development of Preferred Option
N/A
a Creative Communities Minutes 30 March 2017 ⇩
Ordinary Meeting of Council – 17 May 2017 – Open Agenda
REPORT / RECOMMENDATIONS FROM THE STANDING COMMITTEES
MAORI CONSULTATIVE COMMITTEE RECOMMENDATION That the Maori Consultative Committee recommendations be adopted. |
Note: The Maori Consultative Committee Recommendations in relation to the Standing Committees items are recorded with each specific item.
Ordinary Meeting of Council – 17 May 2017 – Open Agenda
1. Park Island Master Plan Review
Legal and Operational |
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Legal Reference: |
Resource Management Act 1991 |
Document ID: |
347334 |
Reporting Officer/s & Unit: |
Antoinette Campbell, Director Community Services |
1.1 Purpose of Report
To outline the process undertaken in reviewing the 2013 Park Island Master Plan and provide the updated Park Island Master Plan 2016 for Council’s consideration.
MĀori Consultative Committee's Recommendation Councillor Tapine / Tiwana Aranui That the Council resolve that the Committee’s recommendation be adopted. CARRIED
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Councillor Brosnan / Councillor Hague That Council a. Adopt the Park Island Master Plan 2016 and b. That a District Plan Change is initiated to rezone Park Island’s Northern Sports Hub to meet the Master Plan objectives. CARRIED
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2. McLean Park Re-turf Project
Operational and Procedural |
|
Legal Reference: |
Enter Legal Reference |
Document ID: |
348170 |
Reporting Officer/s & Unit: |
Debra Stewart, Team Leader Parks, Reserves, Sportsgrounds |
2.1 Purpose of Report
The purpose of this report is to update Council on the Mclean Park Re-turf Project and seek approval for an additional $330,000 to be transferred from the Sportsground Renewal fund to enable the hybrid turf to be secured this (2016/17) financial year.
MĀori Consultative Committee's Recommendation Councillor Tapine / Tiwana Aranui That the Council resolve that the Committee’s recommendation be adopted. CARRIED
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Councillors Jeffery / Wise That Council: a. receive the report titled McLean Park Re-Turf Project. b. approve an additional $330,000 to be transferred to the McLean Park Re-turf Project from the Sportsground Renewal fund to be spent in the 2016/2017 financial year. CARRIED
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3. Ground lease - Hawke's Bay Speedway Club Incorporated
Legal |
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Legal Reference: |
Reserves Act 1977 |
Document ID: |
347418 |
Reporting Officer/s & Unit: |
Bryan Faulknor, Manager Property |
3.1 Purpose of Report
To obtain Council approval to grant a new ground lease to the Hawke’s Bay Speedway Club Incorporated for the land occupied by the Club’s racetrack and buildings at Papakura Domain for a term of ten years with one ten year right of renewal.
MĀori Consultative Committee's Recommendation Councillor Tapine / Tiwana Aranui That the Council resolve that the Committee’s recommendation be adopted. CARRIED
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Councillor Brosnan / Councillor McGrath That Council a. Grant a new ground lease to the Hawke’s Bay Speedway Club Incorporated for the land occupied by the Club’s racetrack and buildings at Papakura Domain for a term of ten years with one ten year right of renewal; and b. That the terms and conditions of the lease will be as per Council’s standard terms for leases on Reserve land to community groups.
CARRIED
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4. Ground lease - hawke's bay seafarers welfare society incorporated
Legal |
|
Legal Reference: |
Reserves Act 1977 |
Document ID: |
347419 |
Reporting Officer/s & Unit: |
Bryan Faulknor, Manager Property |
4.1 Purpose of Report
To obtain Council approval to grant a new ground lease to the Hawke’s Bay Seafarers Welfare Society Incorporated, for the land occupied by the Seafarers Centre on Marine Parade, for a term of 15 years with one fifteen year right of renewal.
MĀori Consultative Committee's Recommendation Councillor Tapine / Tiwana Aranui That the Council resolve that the Committee’s recommendation be adopted. CARRIED
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Councillor Brosnan / Councillor Wise That Council a. Grant a new ground lease to the Hawke’s Bay Seafarers Society Incorporated, for the land occupied by the Seafarers Centre on Marine Parade, for a term of 15 years with one 15 year right of renewal; and b. That the terms and conditions of the lease will be as per Council’s standard terms for leases on Reserve land to community groups. CARRIED
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5. Omarunui Refuse Landfill Joint Committee Minutes, 17 March 2017
Information |
|
Legal Reference: |
Local Government Act 2002 |
Document ID: |
347158 |
Reporting Officer/s & Unit: |
Jon Kingsford, Director Infrastructure Services |
5.1 Purpose of Report
To provide key points of interest and a copy of the minutes from the Omarunui Refuse Landfill Joint Committee meeting held on 17 March 2017.
MĀori Consultative Committee's Recommendation Councillor Tapine / Tiwana Aranui That the Council resolve that the Committee’s recommendation be adopted. CARRIED
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Councillor Wise / Councillor White That Council: a. receive the minutes from the Omarunui Refuse Landfill Joint Committee held on 17 March 2017.
CARRIED
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1. Adoption of the 2016 Review of the Heretaunga Plains Urban Development Strategy
Enter Significance of Report |
|
Legal Reference: |
Enter Legal Reference |
Document ID: |
344792 |
Reporting Officer/s & Unit: |
Dean Moriarity, Team Leader Policy Planning |
1.1 Purpose of Report
The purpose of this report is for the Council to adopt the 2016 Review of the Heretaunga Plains Urban Development Strategy (HPUDS2016).
MĀori Consultative Committee's Recommendation Mayor Dalton / Councillor Tapine That the Council resolve that the Committee’s recommendation be adopted. CARRIED
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Councillors Jeffery / White That Council: a. receives and notes the HPUDS Implementation Working Groups Hearing meeting record and the recommendation reports b. adopts the Review of the Heretaunga Plains Urban Development Strategy (HPUDS2016) in accordance with the Joint Working Group’s recommendations on submissions, as set out in the appendices attached to this report, as the regional strategy to direct urban development from 2015 to 2045. c. appoints Councillor White as the second elected member (in addition to Councillor Jeffery) on the Implementation Working Group of HPUDS to represent Napier City Council’s interest. d. approves the Terms of Reference for the Heretaunga Plains Urban Development Strategy Implementation Working Group for the 2016-19 Triennium, conditional on the other two partner councils (Hawkes Bay regional Council and Hastings District Council) also agreeing to the same Terms of Reference.
CARRIED
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2. Freedom Camping Working Group Update
Procedural |
|
Legal Reference: |
N/A |
Document ID: |
347883 |
Reporting Officer/s & Unit: |
Kim Anstey, Planner Policy/Analyst Paulina Wilhelm, Manager City Development |
2.1 Purpose of Report
The purpose of this report is update Council on the progress of the Freedom Camping Working Group and present the terms of reference (ToR) that the group have adopted.
MĀori Consultative Committee's Recommendation Mayor Dalton / Councillor Tapine That the Council resolve that the Committee’s recommendation be adopted. CARRIED
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Councillors White / Wise That Council a. Approve the Freedom Camping Working Group Terms of Reference.
CARRIED
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3. Street Naming - Te Awa Estate
Procedural |
|
Legal Reference: |
N/A |
Document ID: |
347705 |
Reporting Officer/s & Unit: |
Paul O'Shaughnessy, Team Leader Resource Consents |
3.1 Purpose of Report
The purpose of this report is obtain Council approval for three new street names within stages X, XI, XII and XIII of the Te Awa Estates residential subdivision
MĀori Consultative Committee's Recommendation Mayor Dalton / Councillor Tapine That the Council resolve that the Committee’s recommendation be adopted. CARRIED
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Mayor Dalton / Councillor White That the Council a. Approve three new streets within the Te Awa Estates subdivision (consent plan 09067 approved in August 2010) as follows: Road 3 (stages XI and XII) - Hurunui Drive Road 12 (stage X) - Kaituna Place Road 11 (stage XIII) - Arrow Place
CARRIED
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1. HB LASS Limited - Draft Statement of Intent
Operational and Procedural |
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Legal Reference: |
Local Government Act 2002 |
Reporting Officer/s & Unit: |
Adele Henderson, Director Corporate Services |
11.1 Purpose of Report
To provide the draft Statement of Intent 2017/18 for Hawke’s Bay Local Authority Shared Services Limited (HB LASS Ltd) to Council for its consideration as part of the reporting requirements for council-controlled organisations.
MĀori Consultative Committee's Recommendation Tiwana Aranui / Councillor Tapine That the Council resolve that the Committee’s recommendation be adopted. CARRIED
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Councillor Hague / Councillor Jeffery That Council: a. Receive the Draft Statement of Intent for 2017/18 for HB LASS Limited (HB LASS Ltd) and provide any feedback to the HB LASS board by 31 May 2017.
CARRIED
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2. Quarterly Report to 31 March 2017
Operational |
|
Legal Reference: |
Local Government Act 2002 |
Document ID: |
347953 |
Reporting Officer/s & Unit: |
Mary Quinn, Senior Management Accountant Caroline Thomson, Chief Financial Officer |
2.1 Purpose of Report
To consider the Quarterly Report on performance by Activity Group for the period 1 January 2017 to 31 March 2017 and the Health and Safety Report to March 2017.
MĀori Consultative Committee's Recommendation Tiwana Aranui / Councillor Tapine That the Council resolve that the Committee’s recommendation be adopted. CARRIED
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Councillor Taylor / Councillor Hague That Council: a. Receive the Quarterly Report for the period 1 January 2017 to 31 March 2017. b. Receive the Health and Safety Report to March 2017.
CARRIED
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3. Joint Waste Futures Project Committee - Terms of Reference
Procedural |
|
Legal Reference: |
Local Government Act 2002 |
Document ID: |
349973 |
Reporting Officer/s & Unit: |
Deborah Smith, Governance Advisor |
3.1 Purpose of Report
The purpose of this report is to obtain approval from Council for the amended Terms of Reference (ToR) for the Joint Waste Futures Project Steering Committee.
MĀori Consultative Committee's Recommendation Tiwana Aranui / Councillor Tapine That the Council resolve that the Committee’s recommendation be adopted. CARRIED
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Councillors Dallimore / Tapine That Council a. Approve the updated Terms of Reference for the Joint Waste Futures Project Steering Committee. b. Appoint Cr Brosnan as the third Napier City Council representative to the Committee.
CARRIED
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4. Hawke's Bay Crematorium Committee - Minutes of Meeting 10 April 2017
Information |
|
Legal Reference: |
Local Government Act 2002 |
Document ID: |
350013 |
Reporting Officer/s & Unit: |
Deborah Smith, Governance Advisor |
4.1 Purpose of Report
To provide the minutes from the Hawke’s Bay Crematorium Committee to Council.
MĀori Consultative Committee's Recommendation Tiwana Aranui / Councillor Tapine That the Council resolve that the Committee’s recommendation be adopted. CARRIED
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Councillors Taylor / McGrath That Council a. Receive the draft minutes of the Hawke’s Bay Crematorium Committee from the meeting on 10 April 2017 CARRIED
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5. Coastal Hazards Joint Committee - draft minutes 28 February 2017
Procedural |
|
Legal Reference: |
Local Government Act 2002 |
Document ID: |
350014 |
Reporting Officer/s & Unit: |
Deborah Smith, Governance Advisor |
5.1 Purpose of Report
To provide Council with the draft minutes from the meeting of the Coastal Hazards Joint committee on 28 February 2017.
MĀori Consultative Committee's Recommendation Tiwana Aranui / Councillor Tapine That the Council resolve that the Committee’s recommendation be adopted. CARRIED
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Councillors Dallimore / Jeffery That Council a. Receive the draft minutes from the Coastal Hazards Joint Committee meeting held on 28 February 2017. CARRIED
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1. Update on proposed process for reviewing the Terms of Reference of the Maori Consultative Committee
Information |
|
Legal Reference: |
Local Government Act 2002 |
Document ID: |
352298 |
Reporting Officer/s & Unit: |
Jane McLoughlin, Team Leader Governance |
1.1 Purpose of Report
To review the notes from the Terms of Reference (‘TOR’) intersessional meeting and agree the next steps and time frame for the TOR.
Cr Tapine advised that research has been undertaken into the processes that other similar organisations have been through to review their own TOR. It is anticipated that the process of reviewing the TOR will contribute in its own right to building engagement and creating new or greater interest in participating in and with this Committee. Representatives from Wairoa District Council have agreed to meet with this Committee to go through their own recent experiences with their equivalent Committee and renewing its TOR.
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MĀori Consultative Committee's Recommendation Mayor Dalton / Tiwana Aranui The Committee: a. Discuss the proposed Terms of Reference for reviewing the Māori Consultative Committee. b. Agree to the proposed Terms of Reference for reviewing the Māori Consultative committee, including the proposed timeframe. c. Note the invitation by Wairoa’s Standing Committee to speak to the Committee about the changes they have implemented and lessons learnt.
CARRIED
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Ordinary Meeting of Council – 17 May 2017 – Open Agenda
1. Requests for Official Information, ending 10 May 2017
Type of Report: |
Information |
Legal Reference: |
Local Government Official Information and Meetings Act 1987 |
Document ID: |
352761 |
Reporting Officer/s & Unit: |
Jane McLoughlin, Team Leader Governance |
1.1 Purpose of Report
To report on requests for official information received up until 10 May 2017 and outline improvements to the reporting template.
That Council: Receive the report titled Requests for Official Information, Ending 10 May 2017.
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MAYOR’S/CHAIRPERSON’S RECOMMENDATION That the officer’s recommendation be adopted.
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Background
At the Council meeting in April 2017, Council requested that future reporting on requests for official information include whether the requests were granted, refused or information withheld and that the outcome of Ombudsman enquiries also be included.
In response to this request, officials have reviewed the reporting template to Council and present a new template for Council reporting (Attachment A).
For completeness of information, the following has been included:
· data from the entire 2017 year to date, and
· an overview of Ombudsman complaints notified or actioned during 2017.
Officials have also been developing a LGOIMA procedure. This procedure provides rigour to Council’s management of LGOIMAs and also seeks to enhance transparency by publishing responses to LGOIMAs on the Council’s website where appropriate.
1.2 Attachments
a LGOIMA reporting ending 10 May 2017 ⇩
Type of Report: |
Information |
Legal Reference: |
N/A |
Document ID: |
352681 |
Reporting Officer/s & Unit: |
Sarah Ashworth, PA to Chief Executive |
2.1 Purpose of Report
To report on Tenders let under delegated authority from 18 March 2017 to 5 May 2017.
That Council: Receive the report on Tenders Let, reporting from 18 March 2017 to 5 May 2017.
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MAYOR’S/CHAIRPERSON’S RECOMMENDATION That the officer’s recommendation be adopted.
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Contract 1141 – Anderson Park Pathway
Six tenders were received ranging from $172,438.10 to $275,457.84.
The Engineer’s estimate was $294,690.00.
The tender was awarded to Russell Roads in the sum of $172,438.10.
Contract 1130 – Tennyson Street Railway Crossing Improvements & Rehabilitation
Two tenders were received ranging from $168,287.84 to $187,147.00.
The Engineer’s estimate was $193,260.00.
The tender was awarded to Higgins Contractors in the sum of $168,287.84.
Contract 1136 – Asphaltic Concrete Footpath Renewals 2016/2017
Four tenders were received ranging from $251,362.50 to $423,312.19.
The Engineer’s estimate was $298,400.00.
The tender was awarded to Russell Roads in the sum of $251,362.50.
Contract 1137 – Concrete Footpath Renewals 2016/2017
Three tenders were received ranging from $120,550.00 to $139,432.00.
The Engineer’s estimate was $144,500.00.
The tender was awarded to Russell Roads in the sum of $120,550.00.
Contract 1140 – Westminster Ave Pathway Stage 2
Five tenders were received ranging from $246,782.00 to $367,155.00.
The Engineer’s estimate was $279,000.00.
The tender was awarded to Ian Dick Concrete Contractors in the sum of $246,782.00.
2.2 Attachments
Ordinary Meeting of Council – 17 May 2017 – Open Agenda
Type of Report: |
Enter Significance of Report |
Legal Reference: |
Enter Legal Reference |
Document ID: |
352753 |
Reporting Officer/s & Unit: |
Sarah Ashworth, PA to Chief Executive |
3.1 Purpose of Report
To present the report on Resource Consents issued under delegated authority from 22 March 2017 to 5 May 2017
That Council:
Receive the report on Resource Consents issued under delegated authority from 22 March 2017 to 5 May 2017.
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MAYOR’S/CHAIRPERSON’S RECOMMENDATION That the recommendation be adopted.
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Resource Consents (Subdivision & Land Use) Issued between 22 March 2017 and
5 May 2017
Consent Number |
Site Location |
Applicant |
Proposal |
Activity Status |
Decision Date |
170021 |
5 & 7 Ridgeway Tce |
Side Investments Ltd |
Earthworks within the lifestyle Character zone to create two building platforms |
Restricted Discretionary |
23 March 2017 |
170029 |
4 Grey St |
D & J Hammond |
Construct an `archgola` which will the exceed site coverage provision within the Rural Settlement zone |
Restricted Discretionary |
29 March 2017 |
S17015 |
1/62 Gloucester St |
C & C Pople |
Amendment to crosslease plan to show extension to flat 1 |
Controlled |
3 April 2017 |
170030 |
45 Heipipi Dr |
C & S Stranaghan |
Construct a dwelling within the Rural Residential zone infringing the 6m internal yard control |
Restricted Discretionary |
3 April 2017 |
170032 |
2 Bridge St |
Wallace Property Company Ltd |
Variation to approved resource consents to incorporate signage |
Variation |
4 April 2017 |
S17014 |
25 & 27 Rakaia Way |
Redshaw Homes Ltd |
Boundary adjustment – no new lots |
Controlled |
4 April 2017 |
S17012 |
19 Gebbie Rd |
G & M Webley |
Main Residential subdivision creating one additional lot (two in total) |
Restricted Discretionary |
7 April 2017 |
170031 |
187 & 189 Taradale Rd |
NZ Transport Agency |
Relocation of an existing driveway with access onto State Highway |
Restricted Discretionary |
10 April 2017 |
170034 |
70 Eskdale Dr |
PW & PM Nichol Family Trust |
Extension to an existing quarry entailing the construction of a workshop, office and staff facilities |
Discretionary |
11 April 2017 |
170036 |
19 Tamatea Dr |
Napier Gospel Hall Trust Inc |
Extension of the expiry period of approved Resource Consent RM120075 |
Sec 125 Extension |
11 April 2017 |
S17017 |
138, 140 & 142 Battery Rd |
M & M Developments (2017) Ltd |
Subdivision and land use consent to create two additional residential sites (three in total) and construct two dwellings infringing yards and height controls |
Restricted Discretionary |
13 April 2017 |
S17011 |
140 Puketapu Rd |
Silver Lake Trust |
Stage 3 of a Rural Residential Subdivision creating 13 additional lots |
Controlled |
19 April 2017 |
S17020 |
250 Westminster Ave & 1A Orotu Dr |
NCC |
Variation to approved RMS17019 to include a new park, 2 new rights of way and changes to internal layout |
Variation |
21 April 2017 |
S17021 |
148 & 150 Guppy Rd |
TW Property Holdings Ltd |
Boundary adjustment to facilitate construction of legal road (no new lots) |
Controlled |
24 April 2017 |
S17019 |
113 & 121 Fryer Rd |
N & D Kirton |
Rural residential boundary adjustment (no new lots) |
Discretionary |
26 April 2017 |
170037 |
1 Dickens St |
Waste of Space Aviation Ltd |
Variation to approved resource consent RM130010 entailing additional alterations to a group 2 heritage building |
Variation |
28 April 2017 |
170035 |
76 Niven St |
HB Land Development Company Ltd |
Main Industrial zone multi-unit industrial development creating two industrial units |
Restricted Discretionary |
28 April 2017 |
S17013 |
79 Nelson Cres |
JD McLean |
Main residential zone subdivision to create two additional lots (three in total) |
Controlled |
2 May 2017 |
S17018 |
291 Poraiti Rd |
J & H Crawshaw |
Rural residential boundary adjustment (no new lots) |
Controlled |
4 May 2017 |
S17022 |
164 Guppy Rd |
AJ, BJ, GO & MD Gremain |
Main residential subdivision creating one additional lot (two in total) |
Controlled |
4 May 2017 |
170038 |
52 Bridge St |
Macklock Properties Ltd |
Mixed Use zone multi-unit development entailing the removal of a building within the Iron Pot Character zone, the creating of five residential and two industrial units |
Discretionary- Restricted Discretionary |
4 May 2017 |
170042 |
Marine Parade |
Napier City Council |
Roading Improvements within the drip line of nine protected Norfolk Pines |
Discretionary |
5 May 2017 |
3.2 Attachments
Ordinary Meeting of Council – 17 May 2017 – Open Agenda
Type of Report: |
Information |
Legal Reference: |
N/A |
Document ID: |
352759 |
Reporting Officer/s & Unit: |
Sarah Ashworth, PA to Chief Executive |
4.1 Purpose of Report
To report on Liquor Licences issued under delegated authority from 18 March 2017 to 05 May 2017.
That Council: Receives the report on Liquor Licences issued under delegated authority from 18 March 2017 to 5 May 2017.
|
MAYOR’S/CHAIRPERSON’S RECOMMENDATION That the Council resolve that the officer’s recommendation be adopted.
|
Application No. |
Applicant |
License Issued |
Type |
18 march CL0007 |
Hawkes Bay Hockey Association (Incorporated) |
3/03/2017 |
Club Licence |
MC0904 |
Marie Clare Baillie |
3/02/2017 |
Manager's Certificate |
MC1076 |
Dorothy Iris Underhill |
13/02/2017 |
Manager’s Certificate |
MC1367 |
Dianne Jane Durham |
22/02/2017 |
Manager’s Certificate |
MC2855 |
Amarjit Singh |
15/02/2017 |
Manager’s Certificate |
MC2929 |
Louisa von Reumont |
7/02/2017 |
Manager’s Certificate |
MC3101 |
Michaela Brooke Gannaway |
14/03/2017 |
Manager’s Certificate |
MC3261 |
Linda Dawn Ogle |
14/03/2017 |
Manager’s Certificate |
MC3262 |
Catharina Helena Maria Klein-Finnema |
9/02/2017 |
Manager’s Certificate |
MC3264 |
Adrienne Majorie Morrin |
23/02/2017 |
Manager’s Certificate |
MC3266 |
Kaye Leonie Anne Wesley |
14/03/2017 |
Manager’s Certificate |
MC3280 |
Vincent Trevor Morrin |
8/03/2017 |
Manager’s Certificate |
MC3284 |
Daniel Verner Thomas Dougherty |
22/02/2017 |
Manager’s Certificate |
MC3390 |
Glen Thomas Grenfell |
13/02/2017 |
Manager’s Certificate |
MC3403 |
Shivani Rajesh Makwana |
14/03/2017 |
Manager’s Certificate |
MC3405 |
Christopher Werner Muller |
15/02/2017 |
Manager’s Certificate |
MC3407 |
Joey Nim Chi Lau |
22/02/2017 |
Manager’s Certificate |
MC3412 |
Nilofer Abdul-Hai Hassan |
23/02/2017 |
Manager’s Certificate |
MC3414 |
Priska Wright |
14/03/2017 |
Manager’s Certificate |
MC3416 |
Daphne Muriel Nichol |
15/02/2017 |
Manager’s Certificate |
MC3418 |
Korina Lisa John |
1/03/2017 |
Manager’s Certificate |
MC3419 |
Fiona Clare O`Mahony |
10/02/2017 |
Manager’s Certificate |
MC3423 |
S M B May |
1/03/2017 |
Manager’s Certificate |
MC3426 |
Norbert Platzdasch |
14/03/2017 |
Manager’s Certificate |
MC3427 |
Barinder Singh Parihar |
8/03/2017 |
Manager’s Certificate |
MC3433 |
S M Ehlers |
8/03/2017 |
Manager’s Certificate |
OF1238 |
Papatoetoe Panelbeaters Limited |
1/03/2017 |
Off licence |
ON0061 |
Marineland Motel Napier 2003 Limited |
16/02/2017 |
On licence |
ON0090 |
Sri Thai & Vietnam Restaurant Limited |
3/02/2017 |
On licence |
ON1227 |
Red Chilli Indian Restaurant Limited |
9/02/2017 |
On licence |
ON1337 |
CKS Developments Limited |
3/03/2017 |
On licence |
ON1342 |
Papatoetoe Panelbeaters Limited |
9/03/2017 |
On licence |
ON1347 |
R D Habgood & M C Wood Partnership |
23/02/2017 |
On licence |
SP4012 |
Art Deco Masonic Limited |
17/02/2017 |
Special Licence |
SP4091 |
Hawkes Bay Sheep Dog Trials Association |
9/03/2017 |
Special Licence |
SP4097 |
Anna Sabiston |
13/03/2017 |
Special Licence |
SP4100 |
Rotary Club Of Greenmeadows |
9/03/2017 |
Special Licence |
SP4104 |
Winery Concert Holdings Limited |
14/02/2017 |
Special Licence |
SP4115 |
Napier Repertory Players Incorporated |
10/02/2017 |
Special Licence |
SP4116 |
Napier Repertory Players Incorporated |
28/02/2017 |
Special Licence |
SP4120 |
Orton Catering Limited |
13/02/2017 |
Special Licence |
SP4121 |
Joanna Mary McGonigal |
2/03/2017 |
Special Licence |
SP4123 |
Avon Peter McAlley |
2/02/2017 |
Special Licence |
SP4124 |
Federal Merchants & Co |
13/02/2017 |
Special Licence |
SP4127 |
Taradale Community & Sports Club Incorporated |
28/02/2017 |
Special Licence |
SP4130 |
Taradale Rugby & Sports Club Incorporated |
21/02/2017 |
Special Licence |
SP4131 |
M J Weston |
21/02/2017 |
Special Licence |
SP4132 |
Pettigrew Green Arena |
3/02/2017 |
Special Licence |
SP4133 |
Caleb Lloyd Jaquet |
14/02/2017 |
Special Licence |
SP4136 |
Matthew Keith Hiscock |
9/03/2017 |
Special Licence |
SP4138 |
Hilary Anne Scott-Ker |
2/03/2017 |
Special Licence |
SP4139 |
Prof M G Baker |
9/03/2017 |
Special Licence |
SP4142 |
Bluff Hill Bowling Club |
13/03/2017 |
Special Licence |
SP4143 |
Avon Peter McAlley |
13/03/2017 |
Special Licence |
SP4144 |
Hawkes Bay Basketball Foundation Inc |
16/03/2017 |
Special Licence |
SP4145 |
Hawkes Bay Basketball Foundation Inc |
17/03/2017 |
Special Licence |
SP4155 |
Napier Sailing Club Incorporated |
15/03/2017 |
Special Licence |
SP4156 |
Napier Sailing Club Incorporated |
15/03/2017 |
Special Licence |
TA1357 |
Breakers Ahuriri Limited |
2/03/2017 |
Temporary Authority |
TA1358 |
RM Gisborne Limited |
16/03/2017 |
Temporary Authority |
4.2 Attachments
Ordinary Meeting of Council – 17 May 2017 – Open Agenda
5. Schedule of Documents Under Seal
Type of Report: |
Information |
Legal Reference: |
N/A |
Document ID: |
352767 |
Reporting Officer/s & Unit: |
Sarah Ashworth, PA to Chief Executive |
5.1 Purpose of Report
To report of documents executed under seal from 18 March 2017 to 05 May 2017
That Council: Receive the report Schedule of documents executed under seal from 18 March 2017 to 6 May 2017.
|
MAYOR’S/CHAIRPERSON’S RECOMMENDATION That the recommendation be adopted.
|
Date |
Document |
Presenting Officer |
03.04.17 |
Parklands Stage 1, Aspiring Drive land covenants and vesting authorities |
Steve King |
05.04.17 |
Enforcement Officer Pursuant to sec 38(5) |
Eric Le Roux |
05.04.17 |
Enforcement Officer Pursuant to sec 38(5) |
Eric Le Roux |
10.04.17 |
Sewer easement in favour of NCC as part of approved sub-division |
Paul O’Shaughnessy |
13.04.17 |
Easement in gross |
Colin Hunt |
18.04.17 |
Easement in gross |
Paul O’Shaughnessy |
24.04.17 |
Enforcement Officer Pursuant to sec 38(2) |
Eric Le Roux |
24.04.17 |
Enforcement Officer Pursuant to sec 38(2) |
Eric Le Roux |
28.04.17 |
Consent to road being stopped and agreement to acquire land |
Jenny Martin |
08.05.17 |
Lease for Rural Land 10 McLeod Rd |
Jenny Martin |
08.05.17 |
Land Covenants and A&I Forms Parklands Stage 2 & 3 |
Mark Goodson |
|
|
|
5.2 Attachments
PUBLIC EXCLUDED ITEMS
That the public be excluded from the following parts of the proceedings of this meeting, namely:
Reports from Regulatory Committee held 19 April 2017
1. Property Acquisition
Reports from Finance Committee held 3 May 2017
1. Risk Update
The general subject of each matter to be considered while the public was excluded, the reasons for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution were as follows:
GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED |
REASON FOR PASSING THIS RESOLUTION IN RELATION TO EACH MATTER That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information where the withholding of the information is necessary to: |
GROUND(S) UNDER SECTION 48(1) TO THE PASSING OF THIS RESOLUTION 48(1)(a) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: |
Reports from Regulatory Committee held 19 April 2017 |
||
1. Property Acquisition |
7(2)(i) Enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
48(1)A That the
public conduct of the whole or the relevant part of the proceedings of the
meeting would be likely to result in the disclosure of information for which
good reason for withholding would exist: |
Reports from Finance Committee held 3 May 2017 |
||
1. Risk Update |
7(2)(f)(ii) Maintain the effective conduct of public affairs through the protection of such members, officers, employees and persons from improper pressure or harassment |
48(1)A That the
public conduct of the whole or the relevant part of the proceedings of the
meeting would be likely to result in the disclosure of information for which
good reason for withholding would exist: |
NAPIER CITY COUNCIL
Civic Building
231 Hastings Street, Napier
Phone: (06) 835 7579
www.napier.govt.nz
Ordinary Meeting of Council
Open
MINUTES
Meeting Date: |
Wednesday 5 April 2017 |
Time: |
3pm-3.17pm |
Venue: |
Main Committee Room |
Present: |
Councillor Wise (In the Chair), Councillors Boag, Brosnan, Dallimore, Hague, Jeffery, McGrath, Price, Tapine, Taylor, and Wright |
In Attendance: |
Director Corporate Services, Director Infrastructure Services, Director Community Services, Director City Strategy, Manager Communications |
Administration: |
Governance Team |
Ordinary Meeting of Council – 17 May 2017 – Open Agenda
Apologies
COUNCIL RESOLUTION |
That the apology from Mayor Dalton and Cr Faye White be accepted. |
CONFLICTS OF INTEREST
Nil
Public forum
Nil
Announcements by the CHAIR
Nil
Announcements by the Management
The newly recruited Marketing Advisor Visitor Experiences was introduced to the Council.
Confirmation of Minutes
COUNCIL |
Confirm the Draft Minutes of the Ordinary meeting held on 22 February 2017 as a true and accurate record of the meeting. |
LOCAL GOVERNMENT ACT 2002
COUNCIL RESOLUTION |
Resolve, in terms of Section 82 (3) of the Local Government Act 2002, that the principles set out in that section have been observed in such manner that the Napier City Council consider, in its discretion, is appropriate to make decisions on the recommendations set out in this agenda (including the Public Excluded section). |
1. Financial Forecast to 30 June 2017
Type of Report: |
Information |
Legal Reference: |
N/A |
Document ID: |
344793 |
Reporting Officer/s & Unit: |
Mary Quinn, Senior Management Accountant Caroline Thomson, Chief Financial Officer |
1.1 Purpose of Report
To report to Council the financial forecast to the 30 June 2017 for the whole of Council.
COUNCIL RESOLUTION |
That Council: a. Receive the financial forecast to 30 June 2017 b. Approve $1.8M from the Ahuriri Water Sport Facility budget planned for 2017/18 being brought forward to 2016/17, to fund the purchase of land at Humber Street, identified for event parking overflow and recreation. c. Approve $350k from the Taradale Stormwater Upgrade budget planned for 2017/18 being brought forward to 2016/17 due to a timing variance in planned spend for the project.
|
2. Local Governance Statement 2016-2019
Type of Report: |
Legal |
Legal Reference: |
Local Government Act 2002 |
Document ID: |
346465 |
Reporting Officer/s & Unit: |
Deborah Smith, Governance Advisor |
2.1 Purpose of Report
To provide Council with the Local Governance Statement 2016-2019, to be adopted by 8 April 2017 as per the Local Government Act 2002.
AT THE MEETING
Council provided very positive feedback on the quality of the Local Governance Statement. One small update was noted to the information on the Council Coordinator role for the Pukemokimoki Marae.
|
|
COUNCIL RESOLUTION |
That Council: a. Adopt the Local Governance Statement 2016-2019; and b. Approve the updates made to the Governance Structure (appended to the Local Governance Statement), in particular the i. Terms of Reference for the Hawke’s Bay Civil Defence Emergency Management Joint Committee ii. Terms of Reference for the Regional Transport Committee.
|
REPORT / RECOMMENDATIONS FROM THE STANDING COMMITTEES
MAORI CONSULTATIVE COMMITTEE MEETING - 29 March 2017
1. Opportunities for the role of the MĀori Consultative Committee
Type of Report: |
Information |
Legal Reference: |
N/A |
Document ID: |
338316 |
Reporting Officer/s & Unit: |
Jane McLoughlin, Team Leader Governance |
1.1 Purpose of Report
To outline that Napier City Council’s will review the Terms of Reference of the Māori Consultative Committee.
COUNCIL RESOLUTION |
Councillors Tapine / Boag That the report titled Opportunities for the role of the Māori Consultative Committee be received. That the Māori Consultative Committee members review the Terms of Reference and bring suggested changes to the Terms of Reference back to Napier City Council officials. That the suggested changes to the Terms of Reference today, namely, the removal of organisations represented by Committee members, and the change from no decision making powers to a focus that the committee feeds into the decision-making process of council decisions, be noted and incorporated into any further changes made by the Māori Consultative Committee members.
CARRIED |
Note: The Maori Consultative Committee Recommendations in relation to the Standing Committees items are recorded with each specific item.
Reports
from STRATEGY AND INFRASTRUCTURE Committee
held 8 March 2017
1. Road Stopping - Portion of Rogers Road
Type of Report: |
Legal |
Legal Reference: |
Public Works Act 1981 |
Document ID: |
339644 |
Reporting Officer/s & Unit: |
Bryan Faulknor, Manager Property |
1.1 Purpose of Report
To seek Council’s approval to stop approximately 70 m2 of legal road fronting 107 Rogers Road, Napier, and sell the stopped road to the adjoining landowners.
1. Gambling Venues Policy Review
Type of Report: |
Legal |
Legal Reference: |
Gambling Act 2003 |
Document ID: |
338322 |
Reporting Officer/s & Unit: |
Kim Anstey, Planner Policy/Analyst |
1.1 Purpose of Report
For Council to adopt the Statement of Proposal for the draft Gambling Venues Policy to enable public consultation to commence.
Maori Consultative Committee's Recommendation Councillor Tapine / Mayor That the Council resolve that the Committee’s recommendation be adopted. CARRIED
|
|
COUNCIL RESOLUTION |
That Council:
a. Approve the draft Gambling Venues Policy and Statement of Proposal and authorise officers to proceed with public notification through the special consultative procedure as prescribed in section 83 of the Local Government Act 2002.
|
2. Establishment of a Freedom Camping Working Group and Draft Terms of Reference
Type of Report: |
Operational |
Legal Reference: |
N/A |
Document ID: |
339045 |
Reporting Officer/s & Unit: |
Paulina Wilhelm, Manager City Development Kim Anstey, Planner Policy/Analyst |
2.1 Purpose of Report
To provide Council with a draft Project Plan and Terms of Reference for a Freedom Camping Working Group, in order that Council may agree on the composition of the Working Group, including the appointment of a Chair, Council and community representatives.
AT THE MEETING It was advised that following the Regulatory Committee meeting, the Westshore Resident and Development Association had made the decision that they would be formally represented by the Association Chair, Mr Richard Karn, rather than by Mrs Dorothy Pilkington, who had been the nominee at the time of the Committee meeting. This decision was reflected in a minor amendment to the Committee’s recommendation. Councillor Hague advised in her capacity as Working Party Chair that the first meeting had taken place, with 17 stakeholders in attendance. An update had been made to the draft Terms of Reference by the Chair and Councillor Tapine, to more clearly state the intention to take a regional approach in their considerations. A formal report back on the Terms of Reference will be brought to the Regulatory Committee.
|
|
Maori Consultative Committee's Recommendation T Aranui /Mayor That the Council resolve that the Committee’s recommendation be adopted. CARRIED Councillor Tapine abstained from the vote as he is a member of the working group.
|
|
COUNCIL RESOLUTION |
That Council:
a. Resolve that the Officer’s Recommendation be adopted: “That Council establish a Freedom Camping Working Group composed of key stakeholders, Councillors and Council officers to consider freedom camping issues and to report back to Council with recommendations on potential solutions”; and
b. Invites and appoints the following community representatives to the Working Group:
· President of the Taradale Development Association to represent general residents; and · Chair of the Westshore Resident and Development Association to represent coastal residents; and
c. Appoint Councillor Hague (as Chair) and Councillor Tapine to the Working Group.
d. Expand the third guiding principle outlined in the draft Terms of Reference to read develop guiding principles on how freedom camping should be managed whilst minimising impact on the residents of Napier.
|
3. Annual Dog Control Report 2015/16
Type of Report: |
Legal |
Legal Reference: |
Dog Control Act 1996 |
Document ID: |
334560 |
Reporting Officer/s & Unit: |
Hayleigh Brereton, Manager Regulatory Solutions |
3.1 Purpose of Report
To present the territorial authority report on dog control policies and practices for the dog control registration year 1 July 2015 – 30 June 2016, for adoption by Council as required under Section 10A of the Dog Control Act 1996, prior to being submitted to the Secretary for Local Government and being made publically available.
Maori Consultative Committee's Recommendation Councillor Tapine / T Aranui That the Council resolve that the Committee’s recommendation be adopted. CARRIED
|
|
COUNCIL RESOLUTION |
That Council: a. Adopt the Napier City Council Annual Dog Control Report 2015/16,
b. Submit the report to the Secretary for Local Government
c. Publish the report in accordance with the Dog Control Act 1996. |
Type of Report: |
Information |
Legal Reference: |
N/A |
Document ID: |
340078 |
Reporting Officer/s & Unit: |
Caroline Thomson, Chief Financial Officer |
1.1 Purpose of Report
To update the Committee on the CAMMS project plan.
COUNCIL RESOLUTION |
That Council: Receive the report titled CAMMS Project Plan Update
|
2. Audit Arrangements for the year ending 30 June 2017
Type of Report: |
Enter Significance of Report |
Legal Reference: |
Enter Legal Reference |
Document ID: |
343955 |
Reporting Officer/s & Unit: |
Caroline Thomson, Chief Financial Officer |
2.1 Purpose of Report
To outline the audit arrangements for the audit of the Napier City Council for the year ending 30 June 2017.
COUNCIL RESOLUTION |
That Council: Resolve that the audit arrangements for the year ending 30 June 2017 as set out in the audit arrangement letter from Audit New Zealand is received.
|
1. Hawke's Bay Airport Limited - Statement of Intent
Type of Report: |
Procedural |
Legal Reference: |
N/A |
Reporting Officer/s & Unit: |
Adele Henderson, Director Corporate Services |
1.1 Purpose of Report
To identify any changes or any comment Council wishes to make to Hawke’s Bay Airport Limited in regard to the Draft Statement of Intent.
Maori Consultative Committee's Recommendation Councillor Tapine / T Aranui That the Council resolve that the Committee’s recommendation be adopted. CARRIED
|
|
COUNCIL RESOLUTION |
That Council: Receive the draft Statement of Intent of the Hawke’s Bay Airport Limited.
|
2. Hawke's Bay Airport Limited Half Yearly Report
Type of Report: |
Legal and Operational |
Legal Reference: |
Local Government Act 2002 |
Document ID: |
340167 |
Reporting Officer/s & Unit: |
Adele Henderson, Director Corporate Services |
2.1 Purpose of Report
To receive the half-yearly report to shareholders from Hawke’s Bay Airport Limited to 31 December 2016.
Maori Consultative Committee's Recommendation Councillor Tapine / T Aranui That the Council resolve that the Committee’s recommendation be adopted. CARRIED
|
|
COUNCIL RESOLUTION |
That Council: Receive the Hawke’s Bay Airport Limited half-yearly report to shareholders, to December 2016
|
3. Business Hawke's Bay Report
Type of Report: |
Procedural |
Legal Reference: |
N/A |
Document ID: |
344753 |
Reporting Officer/s & Unit: |
Adele Henderson, Director Corporate Services |
3.1 Purpose of Report
To provide Council with an update report from Business Hawke’s Bay (BHB).
Maori Consultative Committee's Recommendation Councillor Tapine / T Aranui That the Council resolve that the Committee’s recommendation be adopted. CARRIED
|
|
COUNCIL RESOLUTION |
That Council: Receive the report from Business Hawke’s Bay
|
4. Hawke's Bay Museums Trust - Half yearly report to 31 December 2016
Type of Report: |
Legal |
Legal Reference: |
Local Government Official Information and Meetings Act 1987 |
Document ID: |
345481 |
Reporting Officer/s & Unit: |
Adele Henderson, Director Corporate Services |
4.1 Purpose of Report
To provide the half-yearly report for 2016/17 for the Hawke’s Bay Museum’s Trust for adoption.
Maori Consultative Committee's Recommendation Councillor Tapine / T Aranui That the Council resolve that the Committee’s recommendation be adopted. CARRIED
|
|
COUNCIL RESOLUTION |
That Council: Adopt the Hawke’s Bay Museums Trust half-yearly report to 31 December 2016. |
5. HB Museums Trust Statement of Intent 2017 - 19
Type of Report: |
Legal |
Legal Reference: |
Local Government Act 2002 |
Document ID: |
345482 |
Reporting Officer/s & Unit: |
Adele Henderson, Director Corporate Services |
5.1 Purpose of Report
To provide the draft Statement of Intent 2017 – 19 for the Hawke’s Bay Museums Trust to Council for its consideration as part of the reporting requirements for council-controlled organisations.
Maori Consultative Committee's Recommendation Councillor Tapine / T Aranui That the Council resolve that the Committee’s recommendation be adopted. CARRIED
|
|
COUNCIL RESOLUTION |
That Council: Receive the HB Museums Trust Statement of Intent 2017 - 19 and provide feedback to the Trust for their consideration.
|
6. HB LASS Limited - Half Yearly Report
Type of Report: |
Legal and Operational |
Legal Reference: |
Local Government Act 2002 |
Reporting Officer/s & Unit: |
Adele Henderson, Director Corporate Services |
6.1 Purpose of Report
To consider the Hawke’s Bay Local Authority Shared Services Limited (HB LASS Ltd) half yearly report to 31 December 2016.
Maori Consultative Committee's Recommendation Councillor Tapine / T Aranui That the Council resolve that the Committee’s recommendation be adopted. CARRIED
|
|
COUNCIL RESOLUTION |
That Council: Receive the HB LASS half yearly report to 31 December 2016 |
7. Seismic Assessments of Council Buildings
Type of Report: |
Operational |
Legal Reference: |
N/A |
Document ID: |
344798 |
Reporting Officer/s & Unit: |
Bryan Faulknor, Manager Property |
7.1 Purpose of Report
To update Council on the progress regarding Seismic Assessments of Council owned buildings.
Maori Consultative Committee's Recommendation Councillor Tapine / T Aranui That the Council resolve that the Committee’s recommendation be adopted. CARRIED
|
|
COUNCIL RESOLUTION |
That Council: Receive the update report on progress regarding Seismic Assessment of Council owned buildings |
1. Joint Alcohol Strategy Review - Public feedback
Type of Report: |
Operational |
Legal Reference: |
N/A |
Document ID: |
340799 |
Reporting Officer/s & Unit: |
Michele Grigg, Senior Advisor Policy |
1.1 Purpose of Report
To advise Council on the process undertaken in reviewing the Joint Alcohol Strategy with Hastings District Council, and to request approval to release the draft Strategy for stakeholder and public feedback prior to finalisation of the document, and adoption by each Council.
AT THE MEETING The Policy was commended for its inclusion of young pregnant women as a target group, with the recognition that the number of children in schools affected by foetal alcohol syndrome has been increasing.
|
|
Maori Consultative Committee's Recommendation Councilor Tapine / T Aranui That the Council resolve that the Committee’s recommendation be adopted. CARRIED
|
|
COUNCIL RESOLUTION |
That Council: a. Approve the release of the draft Joint Alcohol Strategy for stakeholder and public feedback; and b. Nominate the Community Services Committee Chair and Councillor Keith Price to consider any feedback jointly with the nominated Hastings District Councillors prior to the finalisation of the draft Strategy. |
1. Review of Fees & Charges 2017/18
Type of Report: |
Operational |
Legal Reference: |
Local Government Act 2002 |
Reporting Officer/s & Unit: |
Adele Henderson, Director Corporate Services |
1.1 Purpose of Report
To consider Fees and Charges proposed for the year commencing 1 July 2017.
AT THE MEETING
The Chair noted that the current Fees and Charges Schedule had some inconsistencies in the parking charges for streets in the CBD (for example Dalton Street compared to its neighbours) and proposed that a consistent fee of $1 an hour be charged, rather than $2 an hour for some.
|
|
COUNCIL RESOLUTION |
That Council:
Adopt the proposed Schedule of Fees and Charges for 2017/18 to form part of the supporting information for the 2017/18 Annual Plan, with an update to make charging within the CBD consistent at $1 an hour. |
Type of Report: |
Legal and Operational |
Legal Reference: |
Local Government (Rating) Act 2002 |
Document ID: |
346114 |
Reporting Officer/s & Unit: |
Adele Henderson, Director Corporate Services |
2.1 Purpose of Report
The Annual Plan is prepared and adopted as part of the requirements from Section 95 of the Local Government Act. The purpose of this report is to propose not to consult due to there being no significant or material variances to the Long Term Plan 2015-25 for year 3.
COUNCIL RESOLUTION |
That Council: a. Recognise the changes in Local Government Act 2002 consultation requirements, and do not consult on the Annual Plan 2017/18 as there are no significant or material changes to those presented in the Long Term Plan 2015-25
b. Increase the funding for Community Grants by $50,000 for 2017/18, to be funded from rates
c. Provide a Community Projects fund of $200,000, to be funded from rates, in the Draft Annual Plan 2017/18
d. Inform the public and make the Draft Annual Plan 2017/18 available on the Council website, subject to any identified minor corrections for spelling and grammar
e. Approve the proposed average rate increase of 3.9% (noting that this is lower than the Long Term Plan proposed increase for 2017/18 of 5.0%)
f. Seek feedback on the proposed Fees and Charges for the Council activities for 2017/18 on the Council website by 30th April 2017
|
1. Schedule of Documents Under Seal
Type of Report: |
Operational |
Legal Reference: |
N/A |
Document ID: |
346209 |
Reporting Officer/s & Unit: |
Sarah Ashworth, PA to Chief Executive |
1.1 Purpose of Report
To report of documents executed under seal from 11 February 2017 to 17 March 2017
COUNCIL RESOLUTION |
That the report be received.
|
Type of Report: |
Information |
Legal Reference: |
Resource Management Act 1991 |
Document ID: |
346248 |
Reporting Officer/s & Unit: |
Sarah Ashworth, PA to Chief Executive |
2.1 Purpose of Report
To present the report on Resource Consents issued under delegated authority for February and March 2017
COUNCIL RESOLUTION |
That the report be received.
|
Type of Report: |
Information |
Legal Reference: |
Local Government Act 2002 |
Document ID: |
346249 |
Reporting Officer/s & Unit: |
Sarah Ashworth, PA to Chief Executive |
3.1 Purpose of Report
To report tenders let under delegated authority for February and March 2017
Type of Report: |
Information |
Legal Reference: |
Sale and Supply of Alcohol Act 2012 |
Document ID: |
346266 |
Reporting Officer/s & Unit: |
Sarah Ashworth, PA to Chief Executive |
4.1 Purpose of Report
To report on the Liquor Licences issued under delegated authority for February and March 2017
COUNCIL RESOLUTION |
That the report be received.
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5. Requests for official information
Type of Report: |
Enter Significance of Report |
Legal Reference: |
Enter Legal Reference |
Document ID: |
346194 |
Reporting Officer/s & Unit: |
Sarah Ashworth, PA to Chief Executive |
5.1 Purpose of Report
To report on written requests for official information received since the February Council Meeting
AT THE MEETING It was requested that future reporting be updated to advise on whether requests were granted, refused or information withheld (replacing the term “completed”), and that the outcome of Ombudsman enquiries also be included in the notes.
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COUNCIL RESOLUTION |
That the recommendations be received
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PUBLIC EXCLUDED ITEMS
COUNCIL RESOLUTION |
That Council: Exclude the public from the following parts of the proceedings of this meeting CARRIED |
Reports from Audit and Risk Committee held 16 March 2017
1. Insurance Arrangements
2. HB LASS RFP for Internal Audit Services
3. Kennedy Park Internal Audit Report
4. Napier City Council Investment and Debt Report
5. Health and Safety Report 28 February 2017
6. Risk Management Progress Report
7. Napier City Council Deloitte Report Update
8. Napier City Council Annual Plan 2017/18
9. Information Services Business Continuity Plan
10. Napier City Council Long Term Plan 2018-28
11. Napier City Council Internal Audit
The general subject of each matter to be considered while the public was excluded, the reasons for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution were as follows:
GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED |
REASON FOR PASSING THIS RESOLUTION IN RELATION TO EACH MATTER That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information where the withholding of the information is necessary to: |
GROUND(S) UNDER SECTION 48(1) TO THE PASSING OF THIS RESOLUTION 48(1)(a) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: |
Reports from Audit and Risk Committee held 16 March 2017 |
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1. Insurance Arrangements |
7(2)(h) Enable the local authority to carry out, without prejudice or disadvantage, commercial activities |
48(1)A That the
public conduct of the whole or the relevant part of the proceedings of the
meeting would be likely to result in the disclosure of information for which
good reason for withholding would exist: |
2. HB LASS RFP for Internal Audit Services |
7(2)(h) Enable the local authority to carry out, without prejudice or disadvantage, commercial activities |
48(1)A That the
public conduct of the whole or the relevant part of the proceedings of the
meeting would be likely to result in the disclosure of information for which
good reason for withholding would exist: |
3. Kennedy Park Internal Audit Report |
7(2)(a) Protect the privacy of natural persons, including that of a deceased person |
48(1)A That the
public conduct of the whole or the relevant part of the proceedings of the meeting
would be likely to result in the disclosure of information for which good
reason for withholding would exist: |
4. Napier City Council Investment and Debt Report |
7(2)(b)(ii) Protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information |
48(1)A That the
public conduct of the whole or the relevant part of the proceedings of the
meeting would be likely to result in the disclosure of information for which
good reason for withholding would exist: |
5. Health and Safety Report 28 February 2017 |
7(2)(d) Avoid prejudice to measures protecting the health and safety of members of the public |
48(1)A That the
public conduct of the whole or the relevant part of the proceedings of the
meeting would be likely to result in the disclosure of information for which
good reason for withholding would exist: |
6. Risk Management Progress Report |
7(2)(e) Avoid prejudice to measures that prevent or mitigate material loss to members of the public |
48(1)A That the
public conduct of the whole or the relevant part of the proceedings of the
meeting would be likely to result in the disclosure of information for which
good reason for withholding would exist: |
7. Napier City Council Deloitte Report Update |
7(2)(a) Protect the privacy of natural persons, including that of a deceased person 7(2)(c)(i) Protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied |
48(1)A That the
public conduct of the whole or the relevant part of the proceedings of the
meeting would be likely to result in the disclosure of information for which
good reason for withholding would exist: |
8. Napier City Council Annual Plan 2017/18 |
7(2)(c)(i) Protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied |
48(1)A That the
public conduct of the whole or the relevant part of the proceedings of the
meeting would be likely to result in the disclosure of information for which
good reason for withholding would exist: |
9. Information Services Business Continuity Plan |
7(2)(f)(ii) Maintain the effective conduct of public affairs through the protection of such members, officers, employees and persons from improper pressure or harassment |
48(1)A That the
public conduct of the whole or the relevant part of the proceedings of the
meeting would be likely to result in the disclosure of information for which
good reason for withholding would exist: |
10. Napier City Council Long Term Plan 2018-28 |
7(2)(f)(ii) Maintain the effective conduct of public affairs through the protection of such members, officers, employees and persons from improper pressure or harassment |
48(1)A That the
public conduct of the whole or the relevant part of the proceedings of the
meeting would be likely to result in the disclosure of information for which
good reason for withholding would exist: |
11. Napier City Council Internal Audit |
7(2)(c)(i) Protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied |
48(1)A That the
public conduct of the whole or the relevant part of the proceedings of the
meeting would be likely to result in the disclosure of information for which
good reason for withholding would exist: |
The meeting concluded at 3.17pm.