NAPIER CITY COUNCIL

Civic Building

231 Hastings Street, Napier

Phone:  (06) 835 7579

www.napier.govt.nz

 

 

 

Ordinary Meeting of Council

 

 

Open

Agenda

 

 

Meeting Date:

Wednesday 17 May 2017

Time:

3pm

Venue:

Main Committee Room
3rd Floor Civic Building
231 Hastings Street
Napier

 

 

Council Members

The Mayor (In the Chair), Councillors Boag, Brosnan, Dallimore, Hague, Jeffery, McGrath, Price, Tapine, Taylor, White, Wise and Wright

Officer Responsible

Chief Executive

Administration

Governance Team

 

 

Next Council Meeting

Wednesday 28 June 2017


Ordinary Meeting of Council17 May 2017 Open Agenda

ORDER OF BUSINESS

Apologies

Nil

CONFLICTS OF INTEREST

Public forum

Announcements by the Mayor

Announcements by the Management

Confirmation of Minutes

That the Draft Minutes of the Ordinary Meeting of Council held on Wednesday, 5 April 2017 be confirmed as a true and accurate record of the meeting.

LOCAL GOVERNMENT ACT 2002

The Council resolves, in terms of Section 82 (3) of the Local Government Act 2002, that the principles set out in that section have been observed in such manner that the Napier City Council consider, in its discretion, is appropriate to make decisions on the recommendations set out in this agenda (including the Public Excluded section).

New Reports

1......... Park Island Master Plan Amendment....................................................................................... 4

2......... Joint Alcohol Strategy Advisory Group Terms of Reference .................................................. 6

3......... Creative Communities Meeting March 2017.......................................................................... 10 

Reports / Recommendations from the Standing Committees

Reports from Maori Consultative Committee held 10 May 2017................................................ 14

Reports from Strategy and Infrastructure Committee held 19 April 2017

1          Park Island Master Plan Review............................................................................................ 15

2          McLean Park Re-turf Project ................................................................................................. 16

3          Ground lease - Hawke's Bay Speedway Club Incorporated.................................................. 17

4          Ground lease - hawke's bay seafarers welfare society incorporated.................................... 18

5          Omarunui Refuse Landfill Joint Committee Minutes, 17 March 2017................................... 19

Reports from Regulatory Committee held 19 April 2017

1......... Adoption of the 2016 Review of the Heretaunga Plains Urban Development Strategy........ 20

2......... Freedom Camping Working Group Update........................................................................... 21

3......... Street Naming - Te Awa Estate.............................................................................................. 22

Reports from Finance Committee held 3 May 2017

1          HB LASS Limited - Draft Statement of Intent......................................................................... 23

2          Quarterly Report to 31 March 2017........................................................................................ 24

3          Joint Waste Futures Project Committee - Terms of Reference ............................................ 25

4          Hawke's Bay Crematorium Committee - Minutes of Meeting 10 April 2017......................... 26

5          Coastal Hazards Joint Committee - draft minutes 28 February 2017................................... 27

Reports from Maori Consultative Committee held 10 May 2017

1          Update on proposed process for reviewing the Terms of Reference of the  Maori Consultative Committee.............................................................................................................................. 28

Reports Under Delegated Authority

1          Requests for Official Information, ending 10 May 2017......................................................... 30

2          Tenders Let............................................................................................................................. 37

3          Resource Consents................................................................................................................ 38

4          Liquor Licences...................................................................................................................... 41

5          Schedule of Documents Under Seal...................................................................................... 44

Public Excluded ........................................................................................................................ 45

Minutes, 5 April 2017 ................................................................................................................. 47


Ordinary Meeting of Council17 May 2017 Open Agenda

New Reports

1.      Park Island Master Plan Amendment

Type of Report:

Procedural

Legal Reference:

Enter Legal Reference

Document ID:

352616

Reporting Officer/s & Unit:

Antoinette  Campbell, Director Community Services

 

1.1     Purpose of Report

To highlight minor changes to the Park Island Master Plan 2017 since it was considered by the Strategy and Infrastructure Committee meeting of 19th April 2017.

 

Officer’s Recommendation

 

That Council:

a.       Adopt the Park Island Master Plan 2017.

b.       Agree that a District Plan Change is initiated to rezone Park Island’s Northern Sports Hub to meet the Master Plan objectives.

 

 

MAYOR’S RECOMMENDATION

That the Council resolve that the officer’s recommendation be adopted.

 

1.2     Background Summary

The Park Island Master Plan 2016 was received by the Strategy and Infrastructure Committee at its meeting of 19th April 2017.  The Committee’s recommendation was that Council adopt the Park Island Master Plan 2016 and that a District Plan Change be initiated to rezone Park Island’s Northern Sports Hub to meet the Master Plan objectives.

1.3     Issues

Since the Strategy and Infrastructure Committee meeting it has been brought to officer’s attention by the Hawke’s Bay Rugby Union (HBRU), that the layout for the sports fields and the HBRU high performance facility is not quite accurate on the 2016 Master Plan.  The HBRU has also further developed their plans for the high performance facility, and have recently provided Council with the actual footprint of the proposed building.  The preferred layout and building footprint have therefore been amended to the Master Plan and with these minor amendments the Park Island Master Plan has been updated to a 2017 version (shown as Attachment A).  

 

It can be seen on the updated Master Plan that the main change is in the Northern Sports Hub involving the configuration of the HBRU high performance facility, their number one field and the associated half-training field.  This has resulted in the half-training field being located on the corner of Orotu Drive and Westminster Avenue, and the high performance facility being located between this field and the full-sized playing field.  This reconfiguration has resulted in nine less car parks to accommodate the HBRU facility footprint, which brings the net car parking change to a overall increase of 518 additional car parks across the entire Park Island sportsground.

1.4     Significance and Consultation

N/A

1.5     Implications

Financial

No substantive change to the financial implications is identified in adopting the amended Master Plan.

Social & Policy

N/A

Risk

N/A

1.6     Options

The options available to Council are as follows:

1.    To adopt the amended Park Island Master Plan 2017 to form the basis of a change to the District Plan to rezone the greenfields site on the western side of Orotu Drive to the corner of Westminster Avenue.

2.    To not adopt the Park Island Master Plan 2017.

1.7     Development of Preferred Option

The preferred option is to adopt the amended Park Island Master Plan 2017 to reflect the updates since the Strategy and Infrastructure Committee considered the Master Plan at its meeting in April 2017.

 

1.8     Attachments

a       Park Island Master Plan 2017 (Under Separate Cover)   


Ordinary Meeting of Council17 May 2017 Open Agenda

2.      Joint Alcohol Strategy Advisory Group Terms of Reference

Type of Report:

Procedural

Legal Reference:

N/A

Document ID:

353124

Reporting Officer/s & Unit:

Deborah Smith, Governance Advisor

 

2.1     Purpose of Report

To present the draft Joint Alcohol Strategy Advisory Group Terms of Reference for adoption by Council.

 

Officer’s Recommendation

That Council

a.       That adopt the Joint Alcohol Strategy Advisory Group Terms of Reference.

 

 

MAYOR’S/CHAIRPERSON’S RECOMMENDATION

That the Council resolve that the officer’s recommendation be adopted.

 

2.2     Background Summary

At Council’s meeting on 5 April 2017 it was resolved that Council:

 

a.      Approve the release of the draft Joint Alcohol Strategy for stakeholder and public feedback; and

 

b.      Nominate the Community Services Committee Chair and Councillor Keith Price to consider any feedback jointly with the nominated Hastings District Councillors prior to the finalisation of the draft Strategy.

 

 

A draft Terms of Reference for the Joint Alcohol Strategy Advisory Group has now been prepared and is being brought to each Council of the Joint Strategy (Hastings District Council [at their Council meeting on 25 May] and Napier City Council) for adoption (Attachment A refers). The community engagement process is to be initiated from 26 May 2017.

 

The purpose of the Advisory Group is to review and consider feedback received during the public engagement process, and to provide recommendations to the two Councils on the Joint Alcohol Strategy.

2.3     Issues

None

2.4     Significance and Consultation

Public engagement on the Joint Alcohol Strategy is about to be initiated. Consultation on the structure and purpose of the Advisory Group is not required.

2.5     Implications

Financial

None

Social & Policy

None

Risk

None

2.6     Options

The options available to Council are as follows:

1.    To adopt the draft Terms of Reference as presented

2.    To make amendments to the draft Terms of Reference for consideration by Hastings District Council.

2.7     Development of Preferred Option

The draft Terms of Reference have been developed in collaboration with Hastings District Council and it is recommended that they are adopted in the form presented to this meeting.

 

2.8     Attachments

a       Terms of Reference   


Ordinary Meeting of Council17 May 2017 Open Agenda


 


Ordinary Meeting of Council17 May 2017 Open Agenda

3.      Creative Communities Meeting March 2017

Type of Report:

Information

Legal Reference:

Local Government Act 2002

Document ID:

348631

Reporting Officer/s & Unit:

Belinda  McLeod, Community Funding Advisor

 

3.1     Purpose of Report

a)   To note the Creative Communities Committee funding decisions made on 30 March 2017.

Council administers this scheme on behalf of Creative NZ. Funding decisions do not require ratification from Council.

 

b)   To receive the minutes from the meeting held on 30 March 2017, as shown in Attachment A.

The final decision meeting for this financial year allocated the remaining $20,997.80 to 21 projects. We received 26 applications seeking a funding total of $56,302.52.

 

 

Officer’s Recommendation

That Council

a.       Note the decisions schedule report.

b.       Receive the minutes of the Creative Communities meeting held on 30 March 2017.

 

CHAIRPERSON’S RECOMMENDATION

That the Committee adopt that the Offer’s Recommendations.

3.2     Background Summary

The Creative Communities Scheme is a partnership with Creative NZ, which supports and encourages local communities to create and present diverse opportunities for accessing and participating in arts activities. Council receives funding of $6,000 from Creative NZ each year to promote the scheme, and a funding allocation based on 70c per head of population. This financial year we received $46,068 for distribution. We hold two funding rounds each year, in March and September, and the Creative Communities Committee make the decisions on how to distribute the available funds.

 

The Mayor appoints two councillors to the Creative Communities Committee.

3.3     Issues

N/A

3.4     Significance and Consultation

N/A

3.5     Implications

Financial

N/A

Social & Policy

N/A

Risk

N/A

3.6     Options

N/A

3.7     Development of Preferred Option

N/A

 

3.8     Attachments

a       Creative Communities Minutes 30 March 2017   


Ordinary Meeting of Council17 May 2017 Open Agenda


 

 


Ordinary Meeting of Council17 May 2017 Open Agenda

 

REPORT / RECOMMENDATIONS FROM THE STANDING COMMITTEES

 

 

MAORI CONSULTATIVE COMMITTEE MEETING - 10 May 2017

 

MAORI CONSULTATIVE COMMITTEE RECOMMENDATION

That the Maori Consultative Committee recommendations be adopted.

 

Note:     The Maori Consultative Committee Recommendations in relation to the Standing Committees items are recorded with each specific item.


Ordinary Meeting of Council17 May 2017 Open Agenda

Reports from Strategy and Infrastructure Committee
held 19 April 2017

 

1.      Park Island Master Plan Review

Type of Report:

Legal and Operational

Legal Reference:

Resource Management Act 1991

Document ID:

347334

Reporting Officer/s & Unit:

Antoinette  Campbell, Director Community Services

 

1.1     Purpose of Report

To outline the process undertaken in reviewing the 2013 Park Island Master Plan and provide the updated Park Island Master Plan 2016 for Council’s consideration.

 

 

MĀori Consultative Committee's Recommendation

Councillor Tapine / Tiwana Aranui

That the Council resolve that the Committee’s recommendation be adopted.

CARRIED

 

Committee's Recommendation

Councillor Brosnan / Councillor Hague

That Council

     a.      Adopt the Park Island Master Plan 2016 and

b.       That a District Plan Change is initiated to rezone Park Island’s Northern Sports Hub to meet the Master Plan objectives.

CARRIED

 


Ordinary Meeting of Council17 May 2017 Open Agenda

2.      McLean Park Re-turf Project

Type of Report:

Operational and Procedural

Legal Reference:

Enter Legal Reference

Document ID:

348170

Reporting Officer/s & Unit:

Debra Stewart, Team Leader Parks, Reserves, Sportsgrounds

 

2.1     Purpose of Report

The purpose of this report is to update Council on the Mclean Park Re-turf Project and seek approval for an additional $330,000 to be transferred from the Sportsground Renewal fund to enable the hybrid turf to be secured this (2016/17) financial year.

 

 

MĀori Consultative Committee's Recommendation

Councillor Tapine / Tiwana Aranui

That the Council resolve that the Committee’s recommendation be adopted.

CARRIED

 

Committee's Recommendation

Councillors Jeffery / Wise

That Council:

a.       receive the report titled McLean Park Re-Turf Project.

b.       approve an additional $330,000 to be transferred to the McLean Park Re-turf Project from the Sportsground Renewal fund to be spent in the 2016/2017 financial year.

CARRIED

 


Ordinary Meeting of Council17 May 2017 Open Agenda

3.      Ground lease - Hawke's Bay Speedway Club Incorporated

Type of Report:

Legal

Legal Reference:

Reserves Act 1977

Document ID:

347418

Reporting Officer/s & Unit:

Bryan  Faulknor, Manager Property 

 

3.1     Purpose of Report

To obtain Council approval to grant a new ground lease to the Hawke’s Bay Speedway Club Incorporated for the land occupied by the Club’s racetrack and buildings at Papakura Domain for a term of ten years with one ten year right of renewal.

 

 

MĀori Consultative Committee's Recommendation

Councillor Tapine / Tiwana Aranui

That the Council resolve that the Committee’s recommendation be adopted.

CARRIED

 

Committee's Recommendation

Councillor Brosnan / Councillor McGrath

That Council

a.       Grant a new ground lease to the Hawke’s Bay Speedway Club Incorporated for the land occupied by the Club’s racetrack and buildings at Papakura Domain for a term of ten years with one ten year right of renewal; and

b.       That the terms and conditions of the lease will be as per Council’s standard terms for leases on Reserve land to community groups.

 

CARRIED

 


Ordinary Meeting of Council17 May 2017 Open Agenda

4.      Ground lease - hawke's bay seafarers welfare society incorporated

Type of Report:

Legal

Legal Reference:

Reserves Act 1977

Document ID:

347419

Reporting Officer/s & Unit:

Bryan  Faulknor, Manager Property 

 

4.1     Purpose of Report

To obtain Council approval to grant a new ground lease to the Hawke’s Bay Seafarers Welfare Society Incorporated, for the land occupied by the Seafarers Centre on Marine Parade, for a term of 15 years with one fifteen year right of renewal.

 

 

MĀori Consultative Committee's Recommendation

Councillor Tapine / Tiwana Aranui

That the Council resolve that the Committee’s recommendation be adopted.

CARRIED

 

Committee's Recommendation

Councillor Brosnan / Councillor Wise

That Council

a.       Grant a new ground lease to the Hawke’s Bay Seafarers Society Incorporated, for the land occupied by the Seafarers Centre on Marine Parade, for a term of 15 years  with one 15 year right of renewal; and

b.       That the terms and conditions of the lease will be as per Council’s standard terms for leases on Reserve land to community groups.

CARRIED

 


Ordinary Meeting of Council17 May 2017 Open Agenda

5.      Omarunui Refuse Landfill Joint Committee Minutes, 17 March 2017

Type of Report:

Information

Legal Reference:

Local Government Act 2002

Document ID:

347158

Reporting Officer/s & Unit:

Jon  Kingsford, Director Infrastructure Services

 

5.1     Purpose of Report

To provide key points of interest and a copy of the minutes from the Omarunui Refuse Landfill Joint Committee meeting held on 17 March 2017.

 

 

MĀori Consultative Committee's Recommendation

Councillor Tapine / Tiwana Aranui

That the Council resolve that the Committee’s recommendation be adopted.

CARRIED

 

Committee's Recommendation

Councillor Wise / Councillor White

That Council:

a.       receive the minutes from the Omarunui Refuse Landfill Joint Committee held on 17 March 2017.

 

CARRIED

 


Ordinary Meeting of Council17 May 2017 Open Agenda

Reports from Regulatory Committee
held 19 April 2017

 

1.      Adoption of the 2016 Review of the Heretaunga Plains Urban Development Strategy

Type of Report:

Enter Significance of Report

Legal Reference:

Enter Legal Reference

Document ID:

344792

Reporting Officer/s & Unit:

Dean Moriarity, Team Leader Policy Planning

 

1.1     Purpose of Report

The purpose of this report is for the Council to adopt the 2016 Review of the Heretaunga Plains Urban Development Strategy (HPUDS2016).

 

MĀori Consultative Committee's Recommendation

Mayor Dalton / Councillor Tapine

That the Council resolve that the Committee’s recommendation be adopted.

CARRIED

 

Committee's Recommendation

Councillors Jeffery / White

That Council:

a.       receives and notes the HPUDS Implementation Working Groups Hearing meeting record and the recommendation reports

b.       adopts the Review of the Heretaunga Plains Urban Development Strategy (HPUDS2016) in accordance with the Joint Working Group’s recommendations on submissions, as set out in the appendices attached to this report, as the regional strategy to direct urban development from 2015 to 2045.

c.       appoints Councillor White as the second elected member (in addition to Councillor Jeffery) on the Implementation Working Group of HPUDS to represent Napier City Council’s interest.

d.       approves the Terms of Reference for the Heretaunga Plains Urban Development Strategy Implementation Working Group for the 2016-19 Triennium, conditional on the other two partner councils (Hawkes Bay regional Council and Hastings District Council) also agreeing to the same Terms of Reference.

 

CARRIED

 


Ordinary Meeting of Council17 May 2017 Open Agenda

2.      Freedom Camping Working Group Update

Type of Report:

Procedural

Legal Reference:

N/A

Document ID:

347883

Reporting Officer/s & Unit:

Kim Anstey, Planner Policy/Analyst

Paulina Wilhelm, Manager City Development

 

2.1     Purpose of Report

The purpose of this report is update Council on the progress of the Freedom Camping Working Group and present the terms of reference (ToR) that the group have adopted.

 

 

MĀori Consultative Committee's Recommendation

Mayor Dalton / Councillor Tapine

That the Council resolve that the Committee’s recommendation be adopted.

CARRIED

 

Committee's Recommendation

Councillors White / Wise

That Council

a.       Approve the Freedom Camping Working Group Terms of Reference.

 

CARRIED

 


Ordinary Meeting of Council17 May 2017 Open Agenda

3.      Street Naming - Te Awa Estate

Type of Report:

Procedural

Legal Reference:

N/A

Document ID:

347705

Reporting Officer/s & Unit:

Paul O'Shaughnessy, Team Leader Resource Consents

 

3.1     Purpose of Report

The purpose of this report is obtain Council approval for three new street names within stages X, XI, XII and XIII of the Te Awa Estates residential subdivision

 

 

MĀori Consultative Committee's Recommendation

Mayor Dalton / Councillor Tapine

That the Council resolve that the Committee’s recommendation be adopted.

CARRIED

 

Committee's Recommendation

Mayor Dalton / Councillor White

That the Council

a.       Approve three new streets within the Te Awa Estates subdivision (consent plan 09067 approved in August 2010) as follows:

Road 3 (stages XI and XII) - Hurunui Drive

Road 12 (stage X) - Kaituna Place

Road 11 (stage XIII) - Arrow Place

 

CARRIED

 


Ordinary Meeting of Council17 May 2017 Open Agenda

Reports from Finance Committee
held 3 May 2017

 

1.      HB LASS Limited - Draft Statement of Intent

Type of Report:

Operational and Procedural

Legal Reference:

Local Government Act 2002

Reporting Officer/s & Unit:

Adele  Henderson, Director Corporate Services

 

11.1   Purpose of Report

To provide the draft Statement of Intent 2017/18 for Hawke’s Bay Local Authority Shared Services Limited (HB LASS Ltd) to Council for its consideration as part of the reporting requirements for council-controlled organisations.    

 

 

MĀori Consultative Committee's Recommendation

Tiwana Aranui / Councillor Tapine

That the Council resolve that the Committee’s recommendation be adopted.

CARRIED

 

Committee's Recommendation

Councillor Hague / Councillor Jeffery

That Council:

a.   Receive the Draft Statement of Intent for 2017/18 for HB LASS Limited (HB LASS Ltd) and provide any feedback to the HB LASS board by 31 May 2017.

 

CARRIED

 


Ordinary Meeting of Council17 May 2017 Open Agenda

2.      Quarterly Report to 31 March 2017

Type of Report:

Operational

Legal Reference:

Local Government Act 2002

Document ID:

347953

Reporting Officer/s & Unit:

Mary  Quinn, Senior Management Accountant

Caroline Thomson, Chief Financial Officer

 

2.1     Purpose of Report

To consider the Quarterly Report on performance by Activity Group for the period 1 January 2017 to 31 March 2017 and the Health and Safety Report to March 2017.

 

 

MĀori Consultative Committee's Recommendation

Tiwana Aranui / Councillor Tapine

That the Council resolve that the Committee’s recommendation be adopted.

CARRIED

 

Committee's Recommendation

Councillor Taylor / Councillor Hague

That Council:

a.       Receive the Quarterly Report for the period 1 January 2017 to 31 March 2017.

b.       Receive the Health and Safety Report to March 2017.

 

CARRIED

 


Ordinary Meeting of Council17 May 2017 Open Agenda

3.      Joint Waste Futures Project Committee - Terms of Reference

Type of Report:

Procedural

Legal Reference:

Local Government Act 2002

Document ID:

349973

Reporting Officer/s & Unit:

Deborah Smith, Governance Advisor

 

3.1     Purpose of Report

The purpose of this report is to obtain approval from Council for the amended Terms of Reference (ToR) for the Joint Waste Futures Project Steering Committee.

 

 

MĀori Consultative Committee's Recommendation

Tiwana Aranui / Councillor Tapine

That the Council resolve that the Committee’s recommendation be adopted.

CARRIED

 

Committee's Recommendation

Councillors Dallimore / Tapine

That Council

a.       Approve the updated Terms of Reference for the Joint Waste Futures Project Steering Committee.

b.       Appoint Cr Brosnan as the third Napier City Council representative to the Committee.

 

CARRIED

 


Ordinary Meeting of Council17 May 2017 Open Agenda

4.      Hawke's Bay Crematorium Committee - Minutes of Meeting 10 April 2017

Type of Report:

Information

Legal Reference:

Local Government Act 2002

Document ID:

350013

Reporting Officer/s & Unit:

Deborah Smith, Governance Advisor

 

4.1     Purpose of Report

To provide the minutes from the Hawke’s Bay Crematorium Committee to Council.

 

 

MĀori Consultative Committee's Recommendation

Tiwana Aranui / Councillor Tapine

That the Council resolve that the Committee’s recommendation be adopted.

CARRIED

 

Committee's Recommendation

Councillors Taylor / McGrath

That Council

a.       Receive the draft minutes of the Hawke’s Bay Crematorium Committee from the meeting on 10 April 2017

CARRIED

 


Ordinary Meeting of Council17 May 2017 Open Agenda

5.      Coastal Hazards Joint Committee - draft minutes 28 February 2017

Type of Report:

Procedural

Legal Reference:

Local Government Act 2002

Document ID:

350014

Reporting Officer/s & Unit:

Deborah Smith, Governance Advisor

 

5.1     Purpose of Report

To provide Council with the draft minutes from the meeting of the Coastal Hazards Joint committee on 28 February 2017.

 

 

MĀori Consultative Committee's Recommendation

Tiwana Aranui / Councillor Tapine

That the Council resolve that the Committee’s recommendation be adopted.

CARRIED

 

Committee's Recommendation

Councillors Dallimore / Jeffery

That Council

a.       Receive the draft minutes from the Coastal Hazards Joint Committee meeting held on 28 February 2017.

CARRIED

 


Ordinary Meeting of Council17 May 2017 Open Agenda

Reports from MĀori Consultative Committee
held 10 May 2017

 

1.      Update on proposed process for reviewing the Terms of Reference of the  Maori Consultative Committee

Type of Report:

Information

Legal Reference:

Local Government Act 2002

Document ID:

352298

Reporting Officer/s & Unit:

Jane McLoughlin, Team Leader Governance

 

1.1     Purpose of Report

To review the notes from the Terms of Reference (‘TOR’) intersessional meeting and agree the next steps and time frame for the TOR.

 

 

At the Meeting

Cr Tapine advised that research has been undertaken into the processes that other similar organisations have been through to review their own TOR.

It is anticipated that the process of reviewing the TOR will contribute in its own right to building engagement and creating new or greater interest in participating in and with this Committee.

Representatives from Wairoa District Council have agreed to meet with this Committee to go through their own recent experiences with their equivalent Committee and renewing its TOR.

 

MĀori Consultative Committee's Recommendation

Mayor Dalton / Tiwana Aranui

The Committee:

a.       Discuss the proposed Terms of Reference for reviewing the Māori Consultative Committee. 

b.       Agree to the proposed Terms of Reference for reviewing the Māori Consultative committee, including the proposed timeframe.     

c.       Note the invitation by Wairoa’s Standing Committee to speak to the Committee about the changes they have implemented and lessons learnt.

 

CARRIED

 

 


Ordinary Meeting of Council17 May 2017 Open Agenda

Reports Under Delegated Authority

1.      Requests for Official Information, ending 10 May 2017

Type of Report:

Information

Legal Reference:

Local Government Official Information and Meetings Act 1987

Document ID:

352761

Reporting Officer/s & Unit:

Jane McLoughlin, Team Leader Governance

 

1.1     Purpose of Report

To report on requests for official information received up until 10 May 2017 and outline improvements to the reporting template. 

 

Officer’s Recommendation

That Council:

Receive the report titled Requests for Official Information, Ending 10 May 2017.

 

 

MAYOR’S/CHAIRPERSON’S RECOMMENDATION

That the officer’s recommendation be adopted.

 

 

Background

 

At the Council meeting in April 2017, Council requested that future reporting on requests for official information include whether the requests were granted, refused or information withheld and that the outcome of Ombudsman enquiries also be included. 

 

In response to this request, officials have reviewed the reporting template to Council and present a new template for Council reporting (Attachment A). 

 

For completeness of information, the following has been included:

·         data from the entire 2017 year to date, and

·         an overview of Ombudsman complaints notified or actioned during 2017.

 

Officials have also been developing a LGOIMA procedure.  This procedure provides rigour to Council’s management of LGOIMAs and also seeks to enhance transparency by publishing responses to LGOIMAs on the Council’s website where appropriate. 

 

 

 

1.2     Attachments

a       LGOIMA reporting ending 10 May 2017   


Ordinary Meeting of Council17 May 2017 Open Agenda


 


 


 


 


 


Ordinary Meeting of Council17 May 2017 Open Agenda

2.      Tenders Let

Type of Report:

Information

Legal Reference:

N/A

Document ID:

352681

Reporting Officer/s & Unit:

Sarah Ashworth, PA to Chief Executive

 

2.1     Purpose of Report

To report on Tenders let under delegated authority from 18 March 2017 to 5 May 2017.

 

Officer’s Recommendation

That Council:

Receive the report on Tenders Let, reporting from 18 March 2017 to 5 May 2017.

 

 

MAYOR’S/CHAIRPERSON’S RECOMMENDATION

That the officer’s recommendation be adopted.

 

 

Contract 1141 – Anderson Park Pathway

Six tenders were received ranging from $172,438.10 to $275,457.84.

The Engineer’s estimate was $294,690.00.

The tender was awarded to Russell Roads in the sum of $172,438.10.

 

Contract 1130 – Tennyson Street Railway Crossing Improvements & Rehabilitation

Two tenders were received ranging from $168,287.84 to $187,147.00.

The Engineer’s estimate was $193,260.00.

The tender was awarded to Higgins Contractors in the sum of $168,287.84.

 

Contract 1136 – Asphaltic Concrete Footpath Renewals 2016/2017

Four tenders were received ranging from $251,362.50 to $423,312.19.

The Engineer’s estimate was $298,400.00.

The tender was awarded to Russell Roads in the sum of $251,362.50.

 

Contract 1137 – Concrete Footpath Renewals 2016/2017

Three tenders were received ranging from $120,550.00 to $139,432.00.

The Engineer’s estimate was $144,500.00.

The tender was awarded to Russell Roads in the sum of $120,550.00.

 

Contract 1140 – Westminster Ave Pathway Stage 2

Five tenders were received ranging from $246,782.00 to $367,155.00.

The Engineer’s estimate was $279,000.00.

The tender was awarded to Ian Dick Concrete Contractors in the sum of $246,782.00.

 

 

2.2     Attachments

Nil


Ordinary Meeting of Council17 May 2017 Open Agenda

3.      Resource Consents

Type of Report:

Enter Significance of Report

Legal Reference:

Enter Legal Reference

Document ID:

352753

Reporting Officer/s & Unit:

Sarah Ashworth, PA to Chief Executive

 

3.1     Purpose of Report

To present the report on Resource Consents issued under delegated authority from 22 March 2017 to 5 May 2017

Officer’s Recommendation

That Council:

 

Receive the report on Resource Consents issued under delegated authority from 22 March 2017 to 5 May 2017.

 

 

MAYOR’S/CHAIRPERSON’S RECOMMENDATION

That the recommendation be adopted.

 

 

Resource Consents (Subdivision & Land Use) Issued between 22 March 2017 and

5 May 2017

 

Consent Number

Site Location

Applicant

Proposal

Activity Status

Decision Date

170021

5 & 7 Ridgeway Tce

Side Investments Ltd

Earthworks within the lifestyle Character zone to create two building platforms

Restricted Discretionary

23 March 2017

170029

4 Grey St

D & J Hammond

Construct an `archgola` which will the exceed site coverage provision within the Rural Settlement zone

Restricted Discretionary

29 March 2017

S17015

1/62 Gloucester St

C & C Pople

Amendment to crosslease plan to show extension to flat 1

Controlled

3 April 2017

170030

45 Heipipi Dr

C & S Stranaghan

Construct a dwelling within the Rural Residential zone infringing the 6m internal yard control

Restricted Discretionary

3 April 2017

170032

2 Bridge St

Wallace Property Company Ltd

Variation to approved resource consents to incorporate signage

Variation

4 April 2017

S17014

25 & 27 Rakaia Way

Redshaw Homes Ltd

Boundary adjustment – no new lots

Controlled

4 April 2017

S17012

19 Gebbie Rd

G & M Webley

Main Residential subdivision creating one additional lot (two in total)

Restricted Discretionary

7 April 2017

170031

187 & 189 Taradale Rd

NZ Transport Agency

Relocation of an existing driveway with access onto State Highway

Restricted Discretionary

10 April 2017

170034

70 Eskdale Dr

PW & PM Nichol Family Trust

Extension to an existing quarry entailing the construction of a workshop, office and staff facilities

Discretionary

11 April 2017

170036

19 Tamatea Dr

Napier Gospel Hall Trust Inc

Extension of the expiry period of approved Resource Consent RM120075

Sec 125 Extension

11 April 2017

S17017

138, 140 & 142 Battery Rd

M & M Developments (2017) Ltd

Subdivision and land use consent to create two additional residential sites (three in total) and construct two dwellings infringing yards and height controls

Restricted Discretionary

13 April 2017

S17011

140 Puketapu Rd

Silver Lake Trust

Stage 3 of a Rural Residential Subdivision creating 13 additional lots

Controlled

19 April 2017

S17020

250 Westminster Ave & 1A Orotu Dr

NCC

Variation to approved RMS17019 to include a new park, 2 new rights of way and changes to internal layout

Variation

21 April 2017

S17021

148 & 150 Guppy Rd

TW Property Holdings Ltd

Boundary adjustment to facilitate construction of legal road (no new lots)

Controlled

24 April 2017

S17019

113 & 121 Fryer Rd

N & D Kirton

Rural residential boundary adjustment (no new lots)

Discretionary

26 April 2017

170037

1 Dickens St

Waste of Space Aviation Ltd

Variation to approved resource consent RM130010 entailing additional alterations to a group 2 heritage building

Variation

28 April 2017

170035

76 Niven St

HB Land Development Company Ltd

Main Industrial zone multi-unit industrial development creating two industrial units

Restricted Discretionary

28 April 2017

S17013

79 Nelson Cres

JD McLean

Main residential zone subdivision to create two additional lots (three in total)

Controlled

2 May 2017

S17018

291 Poraiti Rd

J & H Crawshaw

Rural residential boundary adjustment (no new lots)

Controlled

4 May 2017

S17022

164 Guppy Rd

AJ, BJ, GO & MD Gremain

Main residential subdivision creating one additional lot (two in total)

Controlled

4 May 2017

170038

52 Bridge St

Macklock Properties Ltd

Mixed Use zone multi-unit development entailing the removal of a building within the Iron Pot Character zone, the creating of five residential and two industrial units

Discretionary-

Restricted Discretionary

4 May 2017

 

 

 

170042

Marine Parade

Napier City Council

Roading Improvements within the drip line of nine protected Norfolk Pines

Discretionary

5 May 2017

 

 

3.2     Attachments

Nil


Ordinary Meeting of Council17 May 2017 Open Agenda

4.      Liquor Licences

Type of Report:

Information

Legal Reference:

N/A

Document ID:

352759

Reporting Officer/s & Unit:

Sarah Ashworth, PA to Chief Executive

 

4.1     Purpose of Report

To report on Liquor Licences issued under delegated authority from 18 March 2017 to 05 May 2017.

 

Officer’s Recommendation

That Council:

Receives the report on Liquor Licences issued under delegated authority from 18 March 2017 to 5 May 2017.

 

 

MAYOR’S/CHAIRPERSON’S RECOMMENDATION

That the Council resolve that the officer’s recommendation be adopted.

 

 

 

Application No.

Applicant

License Issued

Type

18 march CL0007

Hawkes Bay Hockey Association (Incorporated)

3/03/2017

Club Licence

MC0904

Marie Clare Baillie

3/02/2017

 Manager's Certificate

MC1076

Dorothy Iris Underhill

13/02/2017

 Manager’s Certificate

MC1367

Dianne Jane Durham

22/02/2017

 Manager’s Certificate

MC2855

Amarjit Singh

15/02/2017

 Manager’s Certificate

MC2929

Louisa von Reumont

7/02/2017

 Manager’s Certificate

MC3101

Michaela Brooke Gannaway

14/03/2017

 Manager’s Certificate

MC3261

Linda  Dawn Ogle

14/03/2017

 Manager’s Certificate

MC3262

Catharina Helena Maria Klein-Finnema

9/02/2017

 Manager’s Certificate

MC3264

Adrienne Majorie Morrin

23/02/2017

 Manager’s Certificate

MC3266

Kaye Leonie Anne Wesley

14/03/2017

 Manager’s Certificate

MC3280

Vincent Trevor Morrin

8/03/2017

 Manager’s Certificate

MC3284

Daniel Verner Thomas Dougherty

22/02/2017

 Manager’s Certificate

MC3390

Glen Thomas Grenfell

13/02/2017

 Manager’s Certificate

MC3403

Shivani Rajesh Makwana

14/03/2017

 Manager’s Certificate

MC3405

Christopher Werner Muller

15/02/2017

 Manager’s Certificate

MC3407

Joey Nim Chi Lau

22/02/2017

 Manager’s Certificate

MC3412

Nilofer Abdul-Hai Hassan

23/02/2017

 Manager’s Certificate

MC3414

Priska Wright

14/03/2017

 Manager’s Certificate

MC3416

Daphne Muriel Nichol

15/02/2017

 Manager’s Certificate

MC3418

Korina Lisa John

1/03/2017

 Manager’s Certificate

MC3419

Fiona Clare O`Mahony

10/02/2017

 Manager’s Certificate

MC3423

S M B May

1/03/2017

 Manager’s Certificate

MC3426

Norbert Platzdasch

14/03/2017

 Manager’s Certificate

MC3427

Barinder Singh Parihar

8/03/2017

 Manager’s Certificate

MC3433

S M Ehlers

8/03/2017

 Manager’s Certificate

OF1238

Papatoetoe Panelbeaters Limited

1/03/2017

 Off licence

ON0061

Marineland Motel Napier 2003 Limited

16/02/2017

 On licence

ON0090

Sri Thai & Vietnam Restaurant Limited

3/02/2017

On licence

ON1227

Red Chilli Indian Restaurant Limited

9/02/2017

On licence

ON1337

CKS Developments Limited

3/03/2017

On licence

ON1342

Papatoetoe Panelbeaters Limited

9/03/2017

On licence

ON1347

R D Habgood & M C Wood Partnership

23/02/2017

On licence

SP4012

Art Deco Masonic Limited

17/02/2017

Special Licence

SP4091

Hawkes Bay Sheep Dog Trials Association

9/03/2017

Special Licence

SP4097

Anna Sabiston

13/03/2017

Special Licence

SP4100

Rotary Club Of Greenmeadows

9/03/2017

Special Licence

SP4104

Winery Concert Holdings Limited

14/02/2017

Special Licence

SP4115

Napier Repertory Players Incorporated

10/02/2017

Special Licence

SP4116

Napier Repertory Players Incorporated

28/02/2017

Special Licence

SP4120

Orton Catering Limited

13/02/2017

Special Licence

SP4121

Joanna Mary McGonigal

2/03/2017

Special Licence

SP4123

Avon Peter McAlley

2/02/2017

Special Licence

SP4124

Federal Merchants & Co

13/02/2017

Special Licence

SP4127

Taradale Community & Sports Club Incorporated

28/02/2017

Special Licence

SP4130

Taradale Rugby & Sports Club Incorporated

21/02/2017

Special Licence

SP4131

M J Weston

21/02/2017

Special Licence

SP4132

Pettigrew Green Arena

3/02/2017

Special Licence

SP4133

Caleb Lloyd Jaquet

14/02/2017

Special Licence

SP4136

Matthew Keith Hiscock

9/03/2017

Special Licence

SP4138

Hilary Anne Scott-Ker

2/03/2017

Special Licence

SP4139

Prof M G Baker

9/03/2017

Special Licence

SP4142

Bluff Hill Bowling Club

13/03/2017

Special Licence

SP4143

Avon Peter McAlley

13/03/2017

Special Licence

SP4144

Hawkes Bay Basketball Foundation Inc

16/03/2017

Special Licence

SP4145

Hawkes Bay Basketball Foundation Inc

17/03/2017

Special Licence

SP4155

Napier Sailing Club Incorporated

15/03/2017

Special Licence

SP4156

Napier Sailing Club Incorporated

15/03/2017

Special Licence

TA1357

Breakers Ahuriri Limited

2/03/2017

Temporary Authority

TA1358

RM Gisborne Limited

16/03/2017

Temporary Authority

 

 

4.2     Attachments

Nil


Ordinary Meeting of Council17 May 2017 Open Agenda

5.      Schedule of Documents Under Seal

Type of Report:

Information

Legal Reference:

N/A

Document ID:

352767

Reporting Officer/s & Unit:

Sarah Ashworth, PA to Chief Executive

 

5.1     Purpose of Report

To report of documents executed under seal from 18 March 2017 to 05 May 2017

 

Officer’s Recommendation

That Council:

Receive the report Schedule of documents executed under seal from 18 March 2017 to 6 May 2017. 

 

 

MAYOR’S/CHAIRPERSON’S RECOMMENDATION

That the recommendation be adopted.

 

 

Date

Document

Presenting Officer

03.04.17

Parklands Stage 1, Aspiring Drive land covenants and vesting authorities

Steve King

05.04.17

Enforcement Officer Pursuant to sec 38(5)

Eric Le Roux

05.04.17

Enforcement Officer Pursuant to sec 38(5)

Eric Le Roux

10.04.17

Sewer easement in favour of NCC as part of approved sub-division

Paul O’Shaughnessy

13.04.17

Easement in gross

Colin Hunt

18.04.17

Easement in gross

Paul O’Shaughnessy

24.04.17

Enforcement Officer Pursuant to sec 38(2)

Eric Le Roux

24.04.17

Enforcement Officer Pursuant to sec 38(2)

Eric Le Roux

28.04.17

Consent to road being stopped and agreement to acquire land

Jenny Martin

08.05.17

Lease for Rural Land 10 McLeod Rd

Jenny Martin

08.05.17

Land Covenants and A&I Forms Parklands Stage 2 & 3

Mark Goodson

 

 

 

 

 

5.2     Attachments

Nil   


 

PUBLIC EXCLUDED ITEMS

 

 

That the public be excluded from the following parts of the proceedings of this meeting, namely:

 

Reports from Regulatory Committee held 19 April 2017

1.         Property Acquisition

Reports from Finance Committee held 3 May 2017

1.         Risk Update

 

 

The general subject of each matter to be considered while the public was excluded, the reasons for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution were as follows:

 

GENERAL SUBJECT OF

EACH MATTER TO BE CONSIDERED

REASON FOR PASSING THIS RESOLUTION IN RELATION TO EACH MATTER

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information where the withholding of the information is necessary to:

GROUND(S) UNDER SECTION 48(1) TO THE PASSING OF THIS RESOLUTION

48(1)(a) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:

Reports from Regulatory Committee held 19 April 2017

1.  Property Acquisition

7(2)(i) Enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7  (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.

Reports from Finance Committee held 3 May 2017

1.  Risk Update

7(2)(f)(ii) Maintain the effective conduct of public affairs through the protection of such members, officers, employees and persons from improper pressure or harassment

48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7  (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.

 

 


 

NAPIER CITY COUNCIL

Civic Building

231 Hastings Street, Napier

Phone:  (06) 835 7579

www.napier.govt.nz

 

 

Ordinary Meeting of Council

 

 

Open

MINUTES

 

 

Meeting Date:

Wednesday 5 April 2017

Time:

3pm-3.17pm

Venue:

Main Committee Room
3rd Floor Civic Building
231 Hastings Street
Napier

 

 

Present:

Councillor Wise (In the Chair), Councillors Boag, Brosnan, Dallimore, Hague, Jeffery, McGrath, Price, Tapine, Taylor, and Wright

In Attendance:

Director Corporate Services, Director Infrastructure Services, Director Community Services, Director City Strategy, Manager Communications

Administration:

Governance Team

 

 

 


Ordinary Meeting of Council17 May 2017 Open Agenda

 

Apologies

Apologies

COUNCIL RESOLUTION

Councillors Price / Hague

That the apology from Mayor Dalton and Cr Faye White be accepted.

CARRIED

 

CONFLICTS OF INTEREST

Nil

Public forum

Nil

Announcements by the CHAIR

Nil

Announcements by the Management

The newly recruited Marketing Advisor Visitor Experiences was introduced to the Council.

Confirmation of Minutes

COUNCIL
RESOLUTION

Councillors Wright / Tapine

Confirm the Draft Minutes of the Ordinary meeting held on 22 February 2017 as a true and accurate record of the meeting.

CARRIED

 

LOCAL GOVERNMENT ACT 2002

COUNCIL RESOLUTION

Councillors Brosnan / Tapine

Resolve, in terms of Section 82 (3) of the Local Government Act 2002, that the principles set out in that section have been observed in such manner that the Napier City Council consider, in its discretion, is appropriate to make decisions on the recommendations set out in this agenda (including the Public Excluded section).

CARRIED

 


 

New Reports

1.      Financial Forecast to 30 June 2017

Type of Report:

Information

Legal Reference:

N/A

Document ID:

344793

Reporting Officer/s & Unit:

Mary  Quinn, Senior Management Accountant

Caroline Thomson, Chief Financial Officer

 

1.1     Purpose of Report

To report to Council the financial forecast to the 30 June 2017 for the whole of Council.

 

COUNCIL RESOLUTION

Councillors Brosnan / Hague

That Council:

a.       Receive the financial forecast to 30 June 2017

b.      Approve $1.8M from the Ahuriri Water Sport Facility budget planned for 2017/18 being brought forward to 2016/17, to fund the purchase of land at Humber Street, identified for event parking overflow and recreation.

c.       Approve $350k from the Taradale Stormwater Upgrade budget planned for 2017/18 being brought forward to 2016/17 due to a timing variance in planned spend for the project.

 

CARRIED

 


 

2.      Local Governance Statement 2016-2019

Type of Report:

Legal

Legal Reference:

Local Government Act 2002

Document ID:

346465

Reporting Officer/s & Unit:

Deborah Smith, Governance Advisor

 

2.1     Purpose of Report

To provide Council with the Local Governance Statement 2016-2019, to be adopted by 8 April 2017 as per the Local Government Act 2002.

 

AT THE MEETING

 

Council provided very positive feedback on the quality of the Local Governance Statement.

One small update was noted to the information on the Council Coordinator role for the Pukemokimoki Marae.

 

COUNCIL RESOLUTION

Councillors Jeffery / Taylor

That Council:

a.       Adopt the Local Governance Statement 2016-2019; and

b.      Approve the updates made to the Governance Structure (appended to the Local Governance Statement), in particular the

i.        Terms of Reference for the Hawke’s Bay Civil Defence Emergency Management Joint Committee

ii.       Terms of Reference for the Regional Transport Committee.

 

CARRIED

 


 

 

REPORT / RECOMMENDATIONS FROM THE STANDING COMMITTEES

 

 

MAORI CONSULTATIVE COMMITTEE MEETING - 29 March 2017

 

 

1.      Opportunities for the role of the MĀori Consultative Committee

Type of Report:

Information

Legal Reference:

N/A

Document ID:

338316

Reporting Officer/s & Unit:

Jane McLoughlin, Team Leader Governance

 

1.1     Purpose of Report

To outline that Napier City Council’s will review the Terms of Reference of the Māori Consultative Committee.  

 

COUNCIL RESOLUTION

Councillors Tapine / Boag

That the report titled Opportunities for the role of the Māori Consultative Committee be received. 

That the Māori Consultative Committee members review the Terms of Reference and bring suggested changes to the Terms of Reference back to Napier City Council officials. 

That the suggested changes to the Terms of Reference today, namely, the removal of organisations represented by Committee members, and the change from no decision making powers to a focus that the committee feeds into the decision-making process of council decisions, be noted and incorporated into any further changes made by the Māori Consultative Committee members. 

 

CARRIED

 

Note:     The Maori Consultative Committee Recommendations in relation to the Standing Committees items are recorded with each specific item.


 

Reports from STRATEGY AND INFRASTRUCTURE Committee
held 8 March 2017

 

1.      Road Stopping - Portion of Rogers Road

Type of Report:

Legal

Legal Reference:

Public Works Act 1981

Document ID:

339644

Reporting Officer/s & Unit:

Bryan  Faulknor, Manager Property 

 

1.1     Purpose of Report

To seek Council’s approval to stop approximately 70 m2 of legal road fronting 107 Rogers Road, Napier, and sell the stopped road to the adjoining landowners.                    

 

MĀori Consultative Committee's Recommendation

Mayor / Councillor Tapine

That the Council resolve that the Committee’s recommendation be adopted.

CARRIED

 

COUNCIL RESOLUTION

Councillors Price / Brosnan

 

That Council:

Resolves, in accordance with the provisions of Section 116 of the Public Works Act 1981, to stop the road described in the Schedule hereto, and in accordance with the provisions of Section 117 of the Public Works Act 1981 to vest the stopped road to the owners of the adjoining land contained in CFR 95876.

 

     SCHEDULE

Hawke’s Bay Land District – Napier City

 

Area

Road

Adjoining Land (CFR)

0.0070ha

Section 1 SO Plan 478237

95876

 

 

CARRIED

 


 

Reports from Regulatory Committee
held 8 March 2017

 

1.      Gambling Venues Policy Review

Type of Report:

Legal

Legal Reference:

Gambling Act 2003

Document ID:

338322

Reporting Officer/s & Unit:

Kim Anstey, Planner Policy/Analyst

 

1.1     Purpose of Report

For Council to adopt the Statement of Proposal for the draft Gambling Venues Policy to enable public consultation to commence.

 

 

Maori Consultative Committee's Recommendation

Councillor Tapine / Mayor

That the Council resolve that the Committee’s recommendation be adopted.

CARRIED

 

COUNCIL RESOLUTION

Councillors Taylor / Wright

That Council:

 

a.    Approve the draft Gambling Venues Policy and Statement of Proposal and authorise officers to proceed with public notification through the special consultative procedure as prescribed in section 83 of the Local Government Act 2002.

 

CARRIED

 

 

2.      Establishment of a Freedom Camping Working Group and Draft Terms of Reference

Type of Report:

Operational

Legal Reference:

N/A

Document ID:

339045

Reporting Officer/s & Unit:

Paulina Wilhelm, Manager City Development

Kim Anstey, Planner Policy/Analyst

 

2.1     Purpose of Report

To provide Council with a draft Project Plan and Terms of Reference for a Freedom Camping Working Group, in order that Council may agree on the composition of the Working Group, including the appointment of a Chair, Council and community representatives.

 

 

 

AT THE MEETING

It was advised that following the Regulatory Committee meeting, the Westshore Resident and Development Association had made the decision that they would be formally represented by the Association Chair, Mr Richard Karn, rather than by Mrs Dorothy Pilkington, who had been the nominee at the time of the Committee meeting. This decision was reflected in a minor amendment to the Committee’s recommendation.

Councillor Hague advised in her capacity as Working Party Chair that the first meeting had taken place, with 17 stakeholders in attendance.  An update had been made to the draft Terms of Reference by the Chair and Councillor Tapine, to more clearly state the intention to take a regional approach in their considerations. A formal report back on the Terms of Reference will be brought to the Regulatory Committee.

 

Maori Consultative Committee's Recommendation

T Aranui /Mayor

That the Council resolve that the Committee’s recommendation be adopted.

CARRIED

Councillor Tapine abstained from the vote as he is a member of the working group. 

 

COUNCIL RESOLUTION

Councillors Wise / McGrath

That Council:

 

a.   Resolve that the Officer’s Recommendation be adopted:That Council establish a Freedom Camping Working Group composed of key stakeholders, Councillors and Council officers to consider freedom camping issues and to report back to Council with recommendations on potential solutions; and

 

b.   Invites and appoints the following community representatives to the Working Group:

 

·         President of the Taradale Development Association to represent general residents; and

·         Chair of the Westshore Resident and Development Association to represent coastal residents; and    

 

c.  Appoint Councillor Hague (as Chair) and Councillor Tapine to the Working Group.

 

d. Expand the third guiding principle outlined in the draft Terms of Reference to read  develop guiding principles on how freedom camping should be managed whilst minimising impact on the residents of Napier.  

 

CARRIED

 


 

3.      Annual Dog Control Report 2015/16

Type of Report:

Legal

Legal Reference:

Dog Control Act  1996

Document ID:

334560

Reporting Officer/s & Unit:

Hayleigh  Brereton, Manager Regulatory Solutions 

 

3.1     Purpose of Report

To present the territorial authority report on dog control policies and practices for the dog control registration year 1 July 2015 – 30 June 2016, for adoption by Council as required under Section 10A of the Dog Control Act 1996, prior to being submitted to the Secretary for Local Government and being made publically available.

 

 

Maori Consultative Committee's Recommendation

Councillor Tapine / T Aranui

That the Council resolve that the Committee’s recommendation be adopted.

CARRIED

 

COUNCIL RESOLUTION

Councillors Taylor / Wright

That Council:

a.    Adopt the Napier City Council Annual Dog Control Report 2015/16,

 

b.    Submit the report to the Secretary for Local Government

 

c.    Publish the report in accordance with the Dog Control Act 1996. 

CARRIED

 


 

Reports from Audit and Risk Committee
held 16 March 2017

 

1.      CAMMS Project Plan Update

Type of Report:

Information

Legal Reference:

N/A

Document ID:

340078

Reporting Officer/s & Unit:

Caroline Thomson, Chief Financial Officer

 

1.1     Purpose of Report

To update the Committee on the CAMMS project plan.

 

COUNCIL RESOLUTION

Councillors Wise / Hague

That Council:

Receive the report titled CAMMS Project Plan Update

 

CARRIED

 

 

2.      Audit Arrangements for the year ending 30 June 2017

Type of Report:

Enter Significance of Report

Legal Reference:

Enter Legal Reference

Document ID:

343955

Reporting Officer/s & Unit:

Caroline Thomson, Chief Financial Officer

 

2.1     Purpose of Report

To outline the audit arrangements for the audit of the Napier City Council for the year ending 30 June 2017.

 

COUNCIL RESOLUTION

Councillors Wise / Hague

That Council:

Resolve that the audit arrangements for the year ending 30 June 2017 as set out in the audit arrangement letter from Audit New Zealand is received.

 

CARRIED

 


 

Reports from Finance Committee
held 22 March 2017

 

1.      Hawke's Bay Airport Limited - Statement of Intent

Type of Report:

Procedural

Legal Reference:

N/A

Reporting Officer/s & Unit:

Adele  Henderson, Director Corporate Services

 

1.1     Purpose of Report

To identify any changes or any comment Council wishes to make to Hawke’s Bay Airport Limited in regard to the Draft Statement of Intent.

 

 

Maori Consultative Committee's Recommendation

Councillor Tapine / T Aranui

That the Council resolve that the Committee’s recommendation be adopted.

CARRIED

 

COUNCIL RESOLUTION

Councillors Wise / Hague

That Council:

Receive the draft Statement of Intent of the Hawke’s Bay Airport Limited.

 

CARRIED

 

 

2.      Hawke's Bay Airport Limited Half Yearly Report

Type of Report:

Legal and Operational

Legal Reference:

Local Government Act 2002

Document ID:

340167

Reporting Officer/s & Unit:

Adele  Henderson, Director Corporate Services

 

2.1     Purpose of Report

To receive the half-yearly report to shareholders from Hawke’s Bay Airport Limited to 31 December 2016.

 

 

Maori Consultative Committee's Recommendation

Councillor Tapine / T Aranui

That the Council resolve that the Committee’s recommendation be adopted.

CARRIED

 

COUNCIL RESOLUTION

Councillors Wise / Hague

That Council:

Receive the Hawke’s Bay Airport Limited half-yearly report to shareholders, to December 2016

 

CARRIED

 

 

3.      Business Hawke's Bay Report

Type of Report:

Procedural

Legal Reference:

N/A

Document ID:

344753

Reporting Officer/s & Unit:

Adele  Henderson, Director Corporate Services

 

3.1     Purpose of Report

To provide Council with an update report from Business Hawke’s Bay (BHB).

 

 

Maori Consultative Committee's Recommendation

Councillor Tapine / T Aranui

That the Council resolve that the Committee’s recommendation be adopted.

CARRIED

 

COUNCIL RESOLUTION

Councillors Wise / Hague

That Council:

Receive the report from Business Hawke’s Bay

 

CARRIED

 

 

4.      Hawke's Bay Museums Trust - Half yearly report to 31 December 2016

Type of Report:

Legal

Legal Reference:

Local Government Official Information and Meetings Act 1987

Document ID:

345481

Reporting Officer/s & Unit:

Adele  Henderson, Director Corporate Services

 

4.1     Purpose of Report

To provide the half-yearly report for 2016/17 for the Hawke’s Bay Museum’s Trust for adoption.

 

 

Maori Consultative Committee's Recommendation

Councillor Tapine / T Aranui

That the Council resolve that the Committee’s recommendation be adopted.

CARRIED

 

COUNCIL RESOLUTION

Councillors Wise / Hague

That Council:

Adopt the Hawke’s Bay Museums Trust half-yearly report to 31 December 2016.

CARRIED

 

 

5.      HB Museums Trust Statement of Intent 2017 - 19

Type of Report:

Legal

Legal Reference:

Local Government Act 2002

Document ID:

345482

Reporting Officer/s & Unit:

Adele  Henderson, Director Corporate Services

 

5.1     Purpose of Report

To provide the draft Statement of Intent 2017 – 19 for the Hawke’s Bay Museums Trust to Council for its consideration as part of the reporting requirements for council-controlled organisations. 

 

Maori Consultative Committee's Recommendation

Councillor Tapine / T Aranui

That the Council resolve that the Committee’s recommendation be adopted.

CARRIED

 

COUNCIL RESOLUTION

Councillors Wise / Hague

That Council:

Receive the HB Museums Trust Statement of Intent 2017 - 19 and provide feedback to the Trust for their consideration.

 

CARRIED

 


 

 

6.      HB LASS Limited - Half Yearly Report

Type of Report:

Legal and Operational

Legal Reference:

Local Government Act 2002

Reporting Officer/s & Unit:

Adele  Henderson, Director Corporate Services

 

6.1     Purpose of Report

To consider the Hawke’s Bay Local Authority Shared Services Limited (HB LASS Ltd) half yearly report to 31 December 2016.

 

 

Maori Consultative Committee's Recommendation

Councillor Tapine / T Aranui

That the Council resolve that the Committee’s recommendation be adopted.

CARRIED

 

COUNCIL RESOLUTION

Councillors Wise / Hague

That Council:

Receive the HB LASS half yearly report to 31 December 2016

CARRIED

 

 

7.      Seismic Assessments of Council Buildings

Type of Report:

Operational

Legal Reference:

N/A

Document ID:

344798

Reporting Officer/s & Unit:

Bryan  Faulknor, Manager Property 

 

7.1     Purpose of Report

To update Council on the progress regarding Seismic Assessments of Council owned buildings.

 

Maori Consultative Committee's Recommendation

Councillor Tapine / T Aranui

That the Council resolve that the Committee’s recommendation be adopted.

CARRIED

 

COUNCIL RESOLUTION

Councillors Wise / Hague

That Council:

Receive the update report on progress regarding Seismic Assessment of Council owned buildings

CARRIED

Reports from Community Services Committee
held 22 March 2017

 

1.      Joint Alcohol Strategy Review - Public feedback

Type of Report:

Operational

Legal Reference:

N/A

Document ID:

340799

Reporting Officer/s & Unit:

Michele Grigg, Senior Advisor Policy

 

1.1     Purpose of Report

To advise Council on the process undertaken in reviewing the Joint Alcohol Strategy with Hastings District Council, and to request approval to release the draft Strategy for stakeholder and public feedback prior to finalisation of the document, and adoption by each Council.

 

 

AT THE MEETING

The Policy was commended for its inclusion of young pregnant women as a target group, with the recognition that the number of children in schools affected by foetal alcohol syndrome has been increasing.

 

Maori Consultative Committee's Recommendation

Councilor Tapine / T Aranui

That the Council resolve that the Committee’s recommendation be adopted.

CARRIED

 

COUNCIL RESOLUTION

Councillors Wright / Boag

That Council:

a.   Approve the release of the draft Joint Alcohol Strategy for stakeholder and public feedback; and

b.      Nominate the Community Services Committee Chair and Councillor Keith Price to consider any feedback jointly with the nominated Hastings District Councillors prior to the finalisation of the draft Strategy.

CARRIED

 


 

Reports from Finance Committee
held 29 March 2017

 

1.      Review of Fees & Charges 2017/18

Type of Report:

Operational

Legal Reference:

Local Government Act 2002

Reporting Officer/s & Unit:

Adele  Henderson, Director Corporate Services

 

1.1     Purpose of Report

To consider Fees and Charges proposed for the year commencing 1 July 2017.

 

AT THE MEETING

 

The Chair noted that the current Fees and Charges Schedule had some inconsistencies in the parking charges for streets in the CBD (for example Dalton Street compared to its neighbours) and proposed that a consistent fee of $1 an hour be charged, rather than $2 an hour for some.

 

 

COUNCIL RESOLUTION

Councillors Wise / Wright

That Council:

 

Adopt the proposed Schedule of Fees and Charges for 2017/18 to form part of the supporting information for the 2017/18 Annual Plan, with an update to make charging within the CBD consistent at $1 an hour.

CARRIED

 

 

2.      Annual Plan 2017/18

Type of Report:

Legal and Operational

Legal Reference:

Local Government (Rating) Act 2002

Document ID:

346114

Reporting Officer/s & Unit:

Adele  Henderson, Director Corporate Services

 

2.1                   Purpose of Report

The Annual Plan is prepared and adopted as part of the requirements from Section 95 of the Local Government Act.   The purpose of this report is to propose not to consult due to there being no significant or material variances to the Long Term Plan 2015-25 for year 3.

 

COUNCIL RESOLUTION

Councillors Wright / Brosnan

That Council:

a.    Recognise the changes in Local Government Act 2002 consultation requirements, and do not consult on the Annual Plan 2017/18 as there are no significant or material changes to those presented in the Long Term Plan 2015-25

 

b.    Increase the funding for Community Grants by $50,000 for 2017/18, to be funded from rates

 

c.    Provide a Community Projects fund of $200,000, to be funded from rates, in the Draft Annual Plan 2017/18

 

d.    Inform the public and make the Draft Annual Plan 2017/18 available on the Council website, subject to any identified minor corrections for spelling and grammar

 

e.    Approve the proposed average rate increase of 3.9% (noting that this is lower than the Long Term Plan proposed increase for 2017/18 of 5.0%)

 

f.     Seek feedback on the proposed Fees and Charges for the Council activities for 2017/18 on the Council website by 30th April 2017

 

 

 

CARRIED

 


 

Reports Under Delegated Authority

1.      Schedule of Documents Under Seal

Type of Report:

Operational

Legal Reference:

N/A

Document ID:

346209

Reporting Officer/s & Unit:

Sarah Ashworth, PA to Chief Executive

 

1.1     Purpose of Report

To report of documents executed under seal from 11 February 2017 to 17 March 2017

 

COUNCIL RESOLUTION

Councillors Brosnan / Price

That the report be received.

 

CARRIED

 

 

2.      Resource Consent

Type of Report:

Information

Legal Reference:

Resource Management Act 1991

Document ID:

346248

Reporting Officer/s & Unit:

Sarah Ashworth, PA to Chief Executive

 

2.1     Purpose of Report

To present the report on Resource Consents issued under delegated authority for February and March 2017

 

COUNCIL RESOLUTION

Councillors McGrath / Taylor

That the report be received.

 

CARRIED

 

 

3.      Tenders Let

Type of Report:

Information

Legal Reference:

Local Government Act 2002

Document ID:

346249

Reporting Officer/s & Unit:

Sarah Ashworth, PA to Chief Executive

 

3.1     Purpose of Report

To report tenders let under delegated authority for February and March 2017

 

No Tenders let in this period

 

4.      Liquor Licenses

Type of Report:

Information

Legal Reference:

Sale and Supply of Alcohol Act 2012

Document ID:

346266

Reporting Officer/s & Unit:

Sarah Ashworth, PA to Chief Executive

 

4.1     Purpose of Report

To report on the Liquor Licences issued under delegated authority for February and March 2017

 

COUNCIL RESOLUTION

Councillors Brosnan / McGrath

That the report be received.

 

CARRIED

 

 

5.      Requests for official information

Type of Report:

Enter Significance of Report

Legal Reference:

Enter Legal Reference

Document ID:

346194

Reporting Officer/s & Unit:

Sarah Ashworth, PA to Chief Executive

 

5.1     Purpose of Report

To report on written requests for official information received since the February Council Meeting

 

AT THE MEETING

It was requested that future reporting be updated to advise on whether requests were granted, refused or information withheld (replacing the term “completed”), and that the outcome of Ombudsman enquiries also be included in the notes.

 

COUNCIL RESOLUTION

Councillors Brosnan / McGrath

That the recommendations be received

 

CARRIED

 

 

 

 

 

 

 

 

 

 

 

 

 

 

PUBLIC EXCLUDED ITEMS

 

 

COUNCIL RESOLUTION

Councillors Wright/ Tapine

That Council:

Exclude the public from the following parts of the proceedings of this meeting

CARRIED

 

Reports from Audit and Risk Committee held 16 March 2017

1.         Insurance Arrangements

2.         HB LASS RFP for Internal Audit Services

3.         Kennedy Park Internal Audit Report

4.         Napier City Council Investment and Debt Report

5.         Health and Safety Report 28 February 2017

6.         Risk Management Progress Report

7.         Napier City Council Deloitte Report Update

8.         Napier City Council Annual Plan 2017/18

9.         Information Services Business Continuity Plan

10.       Napier City Council Long Term Plan 2018-28

11.       Napier City Council Internal Audit

 

The general subject of each matter to be considered while the public was excluded, the reasons for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution were as follows:

 

GENERAL SUBJECT OF

EACH MATTER TO BE CONSIDERED

REASON FOR PASSING THIS RESOLUTION IN RELATION TO EACH MATTER

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information where the withholding of the information is necessary to:

GROUND(S) UNDER SECTION 48(1) TO THE PASSING OF THIS RESOLUTION

48(1)(a) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:

Reports from Audit and Risk Committee held 16 March 2017

1.  Insurance Arrangements

7(2)(h) Enable the local authority to carry out, without prejudice or disadvantage, commercial activities

48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7  (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.

2.  HB LASS RFP for Internal Audit Services

7(2)(h) Enable the local authority to carry out, without prejudice or disadvantage, commercial activities

48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7  (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.

3.  Kennedy Park Internal Audit Report

7(2)(a) Protect the privacy of natural persons, including that of a deceased person

48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7  (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.

4.  Napier City Council Investment and Debt Report

7(2)(b)(ii) Protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information

48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7  (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.

5.  Health and Safety Report 28 February 2017

7(2)(d) Avoid prejudice to measures protecting the health and safety of members of the public

48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7  (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.

6.  Risk Management Progress Report

7(2)(e) Avoid prejudice to measures that prevent or mitigate material loss to members of the public

48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7  (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.

7.  Napier City Council Deloitte Report Update

7(2)(a) Protect the privacy of natural persons, including that of a deceased person

7(2)(c)(i) Protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied

48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7  (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.

8.  Napier City Council Annual Plan 2017/18

7(2)(c)(i) Protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied

48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7  (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.

9.  Information Services Business Continuity Plan

7(2)(f)(ii) Maintain the effective conduct of public affairs through the protection of such members, officers, employees and persons from improper pressure or harassment

48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7  (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.

10. Napier City Council Long Term Plan 2018-28

7(2)(f)(ii) Maintain the effective conduct of public affairs through the protection of such members, officers, employees and persons from improper pressure or harassment

48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7  (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.

11. Napier City Council Internal Audit

7(2)(c)(i) Protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied

48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7  (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.

 

 

The meeting concluded at 3.17pm.