NAPIER CITY COUNCIL

Civic Building

231 Hastings Street, Napier

Phone:  (06) 835 7579

www.napier.govt.nz

 

 

 

Ordinary Meeting of Council

 

Open

Agenda

 

Meeting Date:	Wednesday 27 September 2017
Time:	3.30pm
Venue:	School Hall, Napier Girls’ High School, Clyde Road, Bluff Hill, Napier

 

Council Members	The Mayor (In the Chair), Councillors Boag, Brosnan, Dallimore, Hague, Jeffery, McGrath, Price, Tapine, Taylor, White, Wise and Wright
Officer Responsible	Chief Executive, Wayne Jack
Administration	Governance Team

 

Next Council Meeting

Wednesday 8 November 2017

ORDER OF BUSINESS

Apologies

Nil

CONFLICTS OF INTEREST

Public forum

Petition, Re-instatement of War Memorial and Eternal Flame, Mr Selwyn Hawthorne

Petition, Easer Sunday Trading, Dr Robin Gwynn

Announcements by the Mayor

Announcements by the Management

Confirmation of Minutes

That the Draft Minutes of the Ordinary Meeting of Council held on Wednesday, 16 August 2017 be confirmed as a true and accurate record of the meeting. – page 91 refers

That the Draft Minutes of the Extraordinary Meeting of Council held on Monday, 4 September 2017 be confirmed as a true and accurate record of the meeting. – page 118 refers

That the Draft Minutes of the Extraordinary Meeting of Council held on Friday, 8 September 2017 be confirmed as a true and accurate record of the meeting. – page 122 refers

LOCAL GOVERNMENT ACT 2002

The Council resolves, in terms of Section 82 (3) of the Local Government Act 2002, that the principles set out in that section have been observed in such manner that the Napier City Council consider, in its discretion, is appropriate to make decisions on the recommendations set out in this agenda (including the Public Excluded section).

Agenda Items

New Reports

1       War Memorial and Roll of Honour......................................................... 4

2       MTG Fees and Charges Review............................................................ 12

3       Ground lease - Blokart Hawkes Bay Incorporated.................................. 16

4       Council meeting schedule 2018.......................................................... 39  

Reports / Recommendations from the Standing Committees

Reports from Maori Consultative Committee held 20 September 2017................................ 44

Reports from Strategy and Infrastructure Committee held 30 August 2017

1       Pedestrian safety on Gloucester Street adjacent to Atawhai Retirement Village....................................................................................................... 45

2       Revocation of Meeanee Quay - Declaration of Prebensen Drive............... 46

3       Electoral Systems for Election 2019..................................................... 47

4       Representation Review....................................................................... 49

5       National Aquarium of New Zealand Expansion Project........................... 50

6       Multi-Use Sports Facility Business Case................................................ 51

7       Omarunui Refuse Landfill Joint Committee - draft minutes 28 July 2017.. 52

Reports from Regulatory Committee held 30 August 2017

1       Freedom Camping Working Group Recommendations........................... 53

2       Set Time Restrictions for Riverside Park Parking................................... 55

3       Annual Dog Control Report 2016/17 .................................................. 56

4       City Strategy Regulatory Activity Reports............................................. 57

Reports from Finance Committee held 13 September 2017

1       Statement of Proposal - Civic Site Optimisation..................................... 58

2       Loan Raising 2017/18....................................................................... 59

3       Budgets to be carried forward to 2017/18........................................... 62

4       Christmas Cheer Funding Applications................................................ 63

Reports from Maori Consultative Committee held 20 September 2017

1       Consultation on Maori Wards update................................................... 65

2       Update on Review of Māori Consultative Committee TOR....................... 67

Reports Under Delegated Authority

1       Requests for Official Information........................................................ 68

2       Tenders Let...................................................................................... 83

3       Resource Consents............................................................................ 84

4       Schedule of Documents Executed Under Seal....................................... 90

Public Excluded ............................................................................................... 91

 

1.     War Memorial and Roll of Honour

Type of Report:	Enter Significance of Report
Legal Reference:	Enter Legal Reference
Document ID:	391117
Reporting Officer/s & Unit:	Sally Jackson, Manager Visitor Experience

 

1.1   Purpose of Report

To update the Napier City Council on the preferred location of Napier’s War Memorial.

 

 

Officer’s Recommendation That Council: i.   Approve that the Floral Clock site is formally identified as the new location for the War Memorial and Roll of Honour.   ii.  Note Council officers will report back to Council with detailed design concepts and project costs for the War Memorial;   iii. Agree the name of the Ballroom (the original War Memorial Hall) is renamed as the War Memorial Hall, the history of the building is recorded within the foyer, and a reference to the original War Memorial Hall is returned to the outside of the building.

 

MAYOR’S/CHAIRPERSON’S RECOMMENDATION That the Council resolve that the officer’s recommendation be adopted.

1.2   Background Summary

The original War Memorial Hall was built by public subscription in 1956 in memory of those who lost their lives in the Second World War.

 

The original memorial was located on the outside of the War Memorial Hall (see Appendix One for picture) and consisted of an eternal flame that had operational issues, a water feature and a Roll of Honour.  In 1995, the building had significant renovations in order to provide a conference centre for Napier and the subsequent expansion enclosed the memorial elements within the new and larger building structure.

 

In 2015, Napier City Council approved a redevelopment project for the facility that included seismic strengthening, an extension and an upgrade of the building to make it more suited to host medium sized conferences and events.  

 

During the design phase it was recognised that having the War Memorial inside the facility was restrictive both for public access and also the appropriateness of its location in an area used for social events.  The other contributing factor to the proposed change of location for the War Memorial was the management of project costs.

 

In mid-2016, reports detailing changes to the original concept of the redevelopment were passed which included the recommendations to relocate the War Memorial out of the building and to change the name of the facility to the Napier Conference Centre.

 

1.3   Issues

 

The decision to relocate the War Memorial and Roll of Honour has caused a great deal of discomfort with the community. Although the report to Council was presented in a public meeting, there was little awareness of the change.  There has also been concerns raised with the name change of the War Memorial Conference Centre to Napier Conference Centre.

 

The decision to change the name of the facility was based on the following reasons:

 

1.  The name had evolved as War Memorial elements had been removed from the building and the building has had significant change to its original form and purpose, both in 1995 and in 2015;

2.  A brand and marketing specialist has confirmed that there was confusion about the facility being an RSA, and this had been stated as a reason for not progressing booking enquiries. 

3.  Council officers understood they had the support of the RSAs in this change.

 

1.4   Significance and Consultation

A Project Group was established in June 2017 in order to identify a new site for the War Memorial. The high level objectives of the group included:

 

·    Assessing the options for a permanent location of the War Memorial. 

·    To develop an initial design concept for the War Memorial with consideration that the War Memorial could commemorate recent conflicts.

 

A return of the War Memorial and Roll of Honour to the new Napier Conference Centre was not an option for the Project Group to consider based on the significant cost of the return, the commercial use of the facility and spatial requirements of the foyer area. Further to this, the importance of having a War Memorial accessible to the public could not be achieved within the new facility.

 

The Project Group was led by Mayor Bill Dalton. Members included Deputy Mayor Faye White, Councillor Graeme Taylor and Councillor Kirsten Wise, Napier’s RSA  President John Purcell and Chief Executive Dorothy Paki, Taradale’s RSA President Peter Grant, Michael Fowler – local historian, Brent Scott from Citrus Studio Architecture.

 

Guy Natusch, Architect of the original 1956 War Memorial Hall, joined the group in July and from the staff within Napier City Council the group utilised the expertise of urban designers, heritage architects, town planners and the Maori Strategic Advisor.

 

External to this group, Napier City Council met and consulted with Heritage New Zealand.

 

A survey of the different site options available was run via the Napier City Council website and at the community meeting held in July.

 

A public meeting was also held in August and feedback on options was sought from the community.

 

A summary of the survey results can be seen in the table below.

 

 

	Floral Clock	Tennyson Street Link	Sundial
NCC Website Survey	44	15	17
Have you Say Postcard Survey  (Community Meeting)	34	-	-
Total	78	15	17

 

A large number of comments received from the community included the sentiment that if the War Memorial and Roll of Honour could not be placed back into the Napier Conference Centre, then the location that is the closest to its original home would be the most appropriate.

1.5   Implications

Financial

A budget allocation of $50,000 was made in 2016 for the relocation of the War Memorial. No costings have been established for the preferred site at this stage with these to be completed during the design for the preferred site.  Additional funding will be allocated to the project and will be brought to Council for consideration and approval with the final design concept.

Social & Policy

NA

Risk

There is a high level of community interest surrounding the establishment of a new site for the War Memorial and the name of the Napier Conference Centre.

 

The recommendation in the report has taken on board the feedback received from the community and Council officers recognise that whilst the majority of the community will be satisfied, not everyone will be.

1.6   Options

 

Background to site selection

 

As noted above, a return of the War Memorial and Roll of Honour to the Napier Conference Centre was not an option for the Project Group to consider based on the significant cost, the commercial use of the facility and spatial requirements of the foyer area. Further to this, the importance of having a War Memorial accessible to the public could not be achieved within the new facility.

 

On the 27 June 2017, the Napier City Council received a letter from the Chief Executive of the Napier RSA, noted within it was a request that if the War Memorial could not go back into the Napier Conference Centre, then their preferred location for the War Memorial and Roll of Honour would be situated somewhere on Marine Parade. 

 

The Project Group identified an extensive list of possible site options for the War Memorial and Roll of Honour. The group developed the assessment criteria and twelve site options were shortlisted.

 

Site Assessment Criteria

 

The assessment criteria developed by the group and used across the twelve shortlisted sites included:

 

•      Accessibility – consideration to the degree of public access as well as ease of access for all

•      Visibility – consideration to the potential impact at night

•      Safety and security - consideration to both visitors and security of the memorial

•      Connection to pedestrian routes - consideration to the proximity and connection to the routes through the city

•      Ability to host memorial events - consideration to dawn services and similar events

•      Car parking

•      Connection to rising sun and sea

•      Inspiration

•      Historical and cultural considerations      

•      Other:

•     The ability for the site to be stumbled upon without making a specific journey - on a route rather than solely a destination

•     Having a degree of separation to enable a memorial place to be defined without being confused with other places.

 

The Project Team completed an initial desktop assessment and through this process the group identified three potential sites to be assessed at a higher level.

 

 

 

 

Concepts for the three potential sites

 

After the Project Group had completed the assessment process, Council officers commissioned high-level design concepts to be developed for the three sites. 

             The Floral Clock Site

The War Memorial and eternal flame would take a powerful position adjacent to the Napier Conference Centre. Connected both visually and physically with its historical home, this is a space that visitors would move through, rather than past. The Roll of Honour would be inscribed on the wall behind the existing Floral Clock, and there is the possibility of flags, lighting and sculptural elements, as well as projection onto the walls of the Napier Conference Centre during significant events, all of which would further enhance the space. The eternal flame, should it be reinstalled, would be at height.

The Floral Clock itself would be relocated to a location in the Sunken Gardens. There have been numerous issues with growing appropriate foliage here due to the shade and exposure to southerlies. All of the grandchildren of A.B Hurst, who gifted the Floral Clock to Napier, have been consulted on this option and are in agreement that this is a logical step.

The Tennyson Link

This is the most ambitious and largest scale of the three concepts, visible from Tennyson Street and close to MTG Hawke’s Bay. It would provide plenty of space for Anzac Day services, with the cenotaph relocated from Memorial Square. A place to pause and reflect, with stunning vistas of the sea and rising sun, the Roll of Honour would be inscribed on vertical elements, and a pathway created through the lawn to access this area. The Eternal Flame, should it be reinstalled, would be at height.

               The Sun Dial

A space would be created at the intersection of the lawn and the skating rink, close to the Sound Shell and Veronica Sunbay. It could be accessed multiple ways and would lead visitors out to the waterfront or towards the CBD. Trees would provide a canopy and a frame for this memorial, and as with the other two design options, vertical elements would house the Roll of Honour and possibly the Eternal Flame.

 

Project Group Recommendation regarding the War Memorial location

 

After the public meeting, the Project Group reconvened and unanimously recommended that the area currently occupied by the Floral Clock be developed as the preferred location of the War Memorial and Roll of Honour.

 

 

 

 

Name of the facility

 

The Project Group discussed the name of the facility on several occasions with some members recommending a return to the original name, and others recommending the renaming of the Ballroom (the original War Memorial Hall) to the War Memorial Hall.

 

The name of the facility was not a part of the Project Group’s mandate; therefore, the recommendation relating to the renaming of the Ballroom is made by Council officers.

 

In order to address the community concerns around the name change, it is recommended that the Ballroom within the facility, which is the original War Memorial Hall, be renamed as the War Memorial Hall. It is recommended that the history of the building is recorded within the foyer and the name War Memorial Hall is returned to the outside of the building. Napier Conference Centre will continue to be the branding used for the commercial activity undertaken within the facility.

 

An example of how the recognition could be provided on the exterior of the building is attached as Appendix Two.

 

Options Available: 

 

The options available to Council are as follows:

1. That the Floral Clock site is formally identified as the new location for the War Memorial and Roll of Honour and that:

a)  Council officers report back to Council with detail design concepts and project costs for this option within two months;

 

b)  The name of the Ballroom (the original War Memorial Hall) is renamed as the War Memorial Hall, the history of the building is recorded within the foyer and the name of War Memorial Hall is returned on the outside of the building (refer Appendix Two concept picture attached).

iv.    That an alternative site for the location of the War Memorial is identified.

    1.7   Development of Preferred Option

 

The Floral Clock site has been identified as the preferred site with the Project Group and with the community engagement completed.

 

If the Floral Clock option is approved by the Council, the next project stage is to generate detail designs for the site and cost the project. These designs and costings will be presented to Council for approval.

 

It is likely that the designs for the site will be completed in-house by Council officers utilising the skills of the Design Team including urban design architects and landscape designers.  

 

 

 

1.8   Attachments

a     Photo of Original Memorial  ⇩

b      Concept Picture ⇩   

 

 

 

REPORT TO NAPIER CITY COUNCIL

 

SITE FOR NAPIER’S WAR MEMORIAL AND ROLL OF HONOUR

 

 

 

Appendix One – picture of original War Memorial and and Roll of Honour

 

  Circa 1950s  

 

REPORT TO NAPIER CITY COUNCIL

 

SITE FOR NAPIER’S WAR MEMORIAL AND ROLL OF HONOUR

 

 

 

Appendix Two – Concept Picture

 

 

 

 

 

2.     MTG Fees and Charges Review

Type of Report:	Procedural
Legal Reference:	Enter Legal Reference
Document ID:	387748
Reporting Officer/s & Unit:	Antoinette  Campbell, Director Community Services

 

2.1   Purpose of Report

To revise the 2017-18 schedule of fees and charges set for MTG Hawke’s Bay.

 

Officer’s Recommendation That Council a.     Remove the current general admission fee from Monday 2nd October 2017 and amend this to “No Charge” for the following admissions: i.      Adults                                                       ii.     Student (15 years plus with Student ID)         iii.    Senior Citizens (65+) and Community Services Card holders          iv.    Group – 10 or more Adults                          b.     Add the following admission charge: i.      Touring exhibition                       Price to be determined.

 

MAYOR’S/CHAIRPERSON’S RECOMMENDATION That the Council resolve that the officer’s recommendation be adopted.

2.2   Background Summary

A detailed seismic assessment has assessed the existing Library Building (housing the Library and Council offices) as earthquake prone coming in at just 15% of the New Building Standard (NBS).  This has resulted in alternative accommodation options being investigated for both Council staff and the Library activity.

 

A detailed options analysis has been carried out for a suitable premises to house a temporary library.  Three options were shortlisted, including two commercial premises in the CBD, and the Council-owned MTG building, and assessed against a number of criteria including costs and benefits.

 

The MTG was the preferred option due to low capital (fit out) and annual (lease) costs and scoring the highest when assessed against evaluation criteria of size, compliance, accessibility, time, opportunities and reputational risk.  The annual lease costs for the commercial sites ranged from $114,000 to $294,000.  Construction and relocation costs for the MTG have been estimated at $222,000 compared to $288,000 and $372,000 for the commercial retail sites.

 

To accommodate the minimum function delivered from a library service, it was identified that the MTG would need to compromise some space on a temporary basis until a new library is constructed.  The development of a library strategy is currently underway to inform how a new library building will best meet the community’s needs now and into the future.

2.3   Issues

To ensure a library service is fully accessible at the MTG, it has been identified as appropriate to remove the general admission charge.  The main library entrance is proposed be via the iconic Louis Hay doors on Herschell Street.  Wheelchair and pram access to library services will need to be via the main MTG foyer entry as this is the only accessible entry to the facility (aside from the service entry not accessed by the general public). 

 

To accommodate the library service, exhibition space in the Bestall and Octagon galleries will need to be compromised, and the museum archive relocated to the off-site store in Ahuriri.  This will result in a reduced total exhibition offering by the MTG.  The He Manu Tioriori: Songbirds exhibition currently in the Bestall Gallery will be reinstalled in the upstairs galleries over the next few weeks.

 

In light of these accessibility and reduced exhibition space issues, it has been identified that it would be appropriate to remove the general admission charge from the MTG.  It is considered that this would be well received by the Hawke’s Bay community giving greater exposure to the collection by removing the price barrier.  Charges for group and customised tours of the MTG will be retained as well as all other venue booking charges, equipment hire, film screening, programme delivery, photography, reproduction, research and photocopying charges.

2.4   Significance and Consultation

This matter has been assessed in accordance with Council’s Significance and Engagement Policy and does not trigger any criteria within.  Consultation on the overall library relocation project has occurred with both library and MTG stakeholders and mention of the removal of the entry fee has attracted positive feedback.

 

2.5   Implications

Financial

The MTG Revenue and Financing Policy is set out in the Long Term Plan 2015-25 Page 246.  Fees and Charges were set between 35% and 70% and applied to the commercial operations within the MTG to fully recover the operating costs eg Museum Retail and Cinema. 

 

The removal of the entry fee to the MTG will incur a reduction in budgeted revenue of approximately $150,000 per annum.  Although this may impact this years planned annual operating position, there are significant efficiencies and cost savings by having the Library located in the MTG for the Council as a whole.  These include:

-    Staff efficiencies, internal recharges, shared power, cleaning and general running costs (up to $100,000)

-    Reduction in lease requires from alternative premises (up to $300,000)

 

This is a pruduent and cost effective approach for managing an unplanned requirement to vacate staff and activities from the Civic and Library building.

 

With the reduced footprints of the Library and MTG there is potential for further savings to be made, with the target being to fully offset lost revenue, if not then in other areas of Council to achieve this outcome.

 

To further offset lost revenue by removing the entry fee, opportunities are being explored to host touring exhibitions that members of the public would be willing to pay for.  The cost of these exhibitions will vary depending on the cost to establish them so it is proposed that the charge be set as “Price to be determined” for such exhibitions.

 

As previously identified in the options analysis presented to Council, the cost of relocating the Library is an unavoidable cost due to the requirement to vacate the current Library Building. The option to relocate to the MTG is the least expensive to Council in terms of capital fit-out costs and operational costs.  No external rent (up to almost $300,000 per annum) will be payable with the relocation to MTG.  There is also the non-cost benefit of the anticipated synergies that will occur with the two entities working together and the community as a whole.

 

Social & Policy

 

N/A

Risk

Should the Council resolve to remove the general entry fee, it is considered that it would be difficult to return the charges once the library has moved out in the future.   However with the imminent return of the galleries for museum and art exhibition purposes, opportunities can be explored to display chargeable exhibitions while retaining the rest of the MTG free to the community. This transitional period of time will allow the MTG to develop its strategy and business model, including its revenue generating strategy going forward while the new library is being planned and constructed. 

2.6   Options

The options available to Council are as follows:

1.   To remove the general admission charges being;

a.  Adults                                                       $10.00

b.  Student (15 years plus with Student ID)        $7.50

c.  Senior Citizens (65 +)

and Community Services Card holders          $7.50

d.  Group - 10 or more Adults                          $8.00

 

And add the following charge:

e.  Touring exhibition                                      Price to be determined

2.   To retain the current charges.

2.7   Development of Preferred Option

To ensure the successful integration of Library services to the MTG it is considered appropriate to remove the MTG charges to facilitate accessible access to the library service and to remove the affordability barrier to the MTG at a time it will be delivering a condensed service. 

 

The preferred option is to therefore remove the general admission charges and investigate further efficiencies and alternative revenue generation strategies to offset this lost revenue going forward.   This includes the period post the library moving to an alternative location.  If the Council chooses to retain the current charges, considerable push back may be anticipated from the Hawke’s Bay Museums Trust, the Hawke’s Bay Foundation, Te Roopu Kaiawhi Taonga and other key stakeholders who have been consulted.

 

 

2.8   Attachments

Nil

3.     Ground lease - Blokart Hawkes Bay Incorporated

Type of Report:	Legal and Operational
Legal Reference:	N/A
Document ID:	387051
Reporting Officer/s & Unit:	Bryan  Faulknor, Manager Property Jenny Martin, Property and Facilities Officer

 

3.1   Purpose of Report

To obtain Council approval to a ground lease to Blokart Hawkes Bay Incorporated for part of Council’s property known as Lagoon Farm for a term of five years with one five-year right of renewal.

 

Officer’s Recommendation That Council a.     Approve a ground lease to Blokart Hawkes Bay Incorporated for part of Council’s property known as Lagoon Farm for a term of five years with one five-year right of renewal. b.     That the terms and conditions of the lease be as per Council’s standard terms for leases to community groups.

 

MAYOR’S/CHAIRPERSON’S RECOMMENDATION That the Council resolve that the officer’s recommendation be adopted.

3.2   Background Summary

 

Blokart Hawkes Bay Incorporated approached Council last year to establish a track along Marine Parade, however, the area proved unsuitable to provide a viable site suitable for blokarting.

 

Council subsequently identified an area of land on the north-eastern corner of the intersection between Prebensen Drive and the Hawke’s Bay Expressway which is part of the property known as Lagoon Farm as suitable for this activity (plan attached on page xxx). Blokart Hawkes Bay propose to construct a 100m x 100m track within the lease area and provide mid-week retired person sessions, inter-school competitions and host regional/national competitions.

 

Council officers have been working with the Club and a draft lease has been prepared.

 

The terms and conditions of the proposed lease are as per Council’s standard terms for leases to community groups. Clauses have been included to address issues specific to the site and proposed works. The ground rental will be calculated according to the method by which Council sets all its rentals for community organisations and will be reviewed annually.

 

3.3   Issues

There are no issues.

3.4   Significance and Consultation

Given the closeness of the proposed lease area to the Expressway, NZ Transport Agency were consulted. They have given written approval to the venture.

 

3.5   Implications

Financial

There are no significant financial implications to the proposed new lease.

Social & Policy

Not applicable.

Risk

Not applicable.

3.6   Options

The options available to Council are as follows:

1.   (Preferred option): To enter into a ground lease with Blokart Hawkes Bay Incorporated for a term of five years with one five-year right of renewal.

2.   To not enter into a lease with Blokart Hawkes Bay Incorporated.

3.7   Development of Preferred Option

Option 1 is the preferred option as it will provide certainty for Blokart Hawkes Bay Incorporated and allow it to construct a Blokart track.

 

 

3.8   Attachments

a     Blokart HB Inc lease area ⇩

b      Blokart HB Inc lease ⇩   

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

4.     Council meeting schedule 2018

Type of Report:	Procedural
Legal Reference:	Local Government Act 2002
Document ID:	390768
Reporting Officer/s & Unit:	Jane McLoughlin, Team Leader Governance

 

4.1   Purpose of Report

To provide an updated schedule for Standing Committees and Council meetings for Napier City Council for 2018.

 

Officer’s Recommendation That Council a.     Endorse the schedule of Standing Committees and Council meetings for Napier City Council for 2018.  b.     Note that additional ordinary, extraordinary and multi-day meetings may be scheduled from time to time in consultation with the Mayor and Chief Executive. c.     Note that meeting times for other committees and subcommittees will be formally notified when they are required in accordance with the Local Government Official Information and Meetings Act 1987 and Local Government Act 2002.

 

MAYOR’S/CHAIRPERSON’S RECOMMENDATION That the Council resolve that the officer’s recommendation be adopted.

4.2   Background Summary

At the Council meeting on 14 December 2016, Council adopted the Triennium Meeting Schedule (Attachment A).  Since that time, we are now unable to hold public meetings in the Civic Building, and there is no space to hold public meetings in the new leased premises. 

 

In 2018, for efficiency, it is recommended all Standing Committees and Council meetings be held in the Hawke’s Bay Regional Council’s (HBRC) Council Chamber. Benefits include:

·    One venue provides one set location for the entire year and reduces administrative burden on staff, and reduces confusion around where we are holding our meetings.

·    The room is setup as a council chamber with adequate seating, wi-fi, microphones/speakers, and accessibility for the public. 

 

To use this room, Napier City Council meetings will be held on Tuesdays at 3pm. 

 

The schedule is outline in Attachment B. 

 

4.3   Issues

N/A

4.4   Significance and Consultation

N/A

4.5   Implications

Financial

There is no cost to Napier City Council for using the Council Chambers at HBRC.

Social & Policy

The HBRC’s Council Chambers are on the ground level and easily accessible by those citizens with disabilities and there are microphones and speakers too to assist anyone that has difficulty with hearing. 

Risk

N/A

4.6   Options

The options available to Council are as follows:

1.   To agree to the new meeting schedule and location of meetings. 

2.   To direct staff to find an alternate location for meetings, noting that holding meetings in a variety of venues places an administrative burden on staff, and a cost for hireage. 

4.7   Development of Preferred Option

Option 1, as this is considered the most cost effective and efficient option available. 

 

4.8   Attachments

a     2016-19 Triennium Meeting Schedule ⇩

b      Meeting Schedule 2018 ⇩   

 

 

REPORT / RECOMMENDATIONS FROM THE STANDING COMMITTEES

 

MAORI CONSULTATIVE COMMITTEE RECOMMENDATION That the Maori Consultative Committee recommendations be adopted.

 

Note:   The Maori Consultative Committee Recommendations in relation to the Standing Committees items are recorded with each specific item.

 

1.     Pedestrian safety on Gloucester Street adjacent to Atawhai Retirement Village

Type of Report:	Operational
Legal Reference:	Local Government Act 2002
Document ID:	380677
Reporting Officer/s & Unit:	Tony Mills, Senior Roading Engineer

 

1.1   Purpose of Report

The purpose of this report is to identify the different options considered for the provision of a safe pedestrian crossing facility on Gloucester Street adjacent to Atawhai Retirement Village, and to obtain a decision supporting the provision of a central refuge and additional road markings and signage.

 

This proposal arises from the community concern around the safety of the existing crossing facility.

 

 

At the Maori Consultative Committee meeting In response to a question from Committee members, it was clarified that the Roading Team had assessed the current and future traffic impact and there are no significant changes in traffic count.

Maori Consultative Committee's Recommendation Mayor Dalton / T Aranui That the Council resolve that the Committee’s recommendation be adopted. CARRIED

Committee's Recommendation Councillors Wright / Wise That Council a.       Approve the installation of an upgrade to the existing crossing facility to include a central pedestrian refuge. b.       Direct Officers to undertake a review of the installation after 6 months to assess its effectiveness.   CARRIED

2.     Revocation of Meeanee Quay - Declaration of Prebensen Drive

Type of Report:	Information
Legal Reference:	Enter Legal Reference
Document ID:	380678
Reporting Officer/s & Unit:	Tony Mills, Senior Roading Engineer

 

2.1   Purpose of Report

The purpose of this report is:

·    To update Council on the intended declaration of Prebensen Drive from the expressway to Hyderabad Road as State Highway and the revocation of SH2 from Watchman Road to Hyderabad Road to Napier City Council control.

·    To seek delegated authority for the Director of Infrastructure to negotiate a final agreement with NZTA.

 

 

At the Maori Consultative Committee meeting It was noted that the transfer of roads will enable Council to consider how best to use the current SH2 around the Ahuriri Estuary as part of the Ahuriri Masterplan.

Maori Consultative Committee's Recommendation Mayor Dalton / T Aranui That the Council resolve that the Committee’s recommendation be adopted. CARRIED

Committee's Recommendation Councillors Jeffery / Dallimore That Council a.       receives this report for information; and b.       Delegates authority to the Director of Infrastructure to finalise an agreement with NZTA in relation to the State Highway declaration and revocation processes identified in this report.   CARRIED

3.     Electoral Systems for Election 2019

Type of Report:	Legal
Legal Reference:	Local Electoral Act 1991
Document ID:	378902
Reporting Officer/s & Unit:	Jane McLoughlin, Team Leader Governance

 

3.1   Purpose of Report

To outline the feedback received from the community consultation on the electoral systems and seek a decision from Council on which electoral system to use for the 2019 election. 

 

 

At the Maori Consultative Committee meeting No discussion.

Maori Consultative Committee's Recommendation Mayor Dalton / T Aranui That the Council resolve that the Committee’s recommendation be adopted. CARRIED

Committee's Recommendation Councillors Brosnan/ Wright That Council: a.   Retain First Past the Post as the electoral system for the 2019 elections. b.   Note that a DECISION OF COUNCIL is required to meet the 12 September 2017 deadline to make a decision on the electoral system and notify the public by 19 September 2017. This will require the following resolution to be passed before the decision of Council is taken: Agree that, in terms of Section 82 (3) of the Local Government Act 2002, that the principles of consultation set out in that section have been observed in such manner that the Napier City Council considers, in its discretion, is appropriate to make decisions on the recommendation.   CARRIED

 

Decision of Council Councillors Brosnan/ Wise That, in terms of Section 82 (3) of the Local Government Act 2002, that the principles set out in that section have been observed in such manner that the Napier City Council considers, in its discretion, is appropriate to make decisions on the recommendation. CARRIED

 

Council Resolution (Decision made at the Strategy and Infrastructure Committee on 30 August 2017)

Councillors Wright / Hague That Council   Retain First Past the Post as the electoral system for the 2019 elections. CARRIED

4.     Representation Review

Type of Report:	Information
Legal Reference:	Local Electoral Act 2001
Document ID:	383447
Reporting Officer/s & Unit:	Jane McLoughlin, Team Leader Governance

 

4.1   Purpose of Report

To introduce the key legislative requirements for undertaking a representation review and outline the process for the review of Napier City’s representation arrangements for 2018.

 

 

At the Maori Consultative Committee meeting No discussion.

Maori Consultative Committee's Recommendation Mayor Dalton / T Aranui That the Council resolve that the Committee’s recommendation be adopted. CARRIED

Committee's Recommendation Councillors Hague / McGrath That Council a.       Receive the report titled Representation Review. b.       Note that pre-consultation will be undertaken with the public to help inform the Council of local issues and needs.  Pre-consultation will occur prior to a representation model being developed, and then formal consultation will occur with the public on the model. c.       Note that Council will be asked to make a decision on the representation model in March 2018, which is then put through the statutory process of consultation.     CARRIED

5.     National Aquarium of New Zealand Expansion Project

Type of Report:	Enter Significance of Report
Legal Reference:	Enter Legal Reference
Document ID:	383013
Reporting Officer/s & Unit:	Sally Jackson, Manager Visitor Experience

 

5.1   Purpose of Report

To request that Council accept the Indicative Business Case for the Expansion project of the National Aquarium of New Zealand and to instruct Council officers to proceed with the next steps of the project.  

 

 

At the Maori Consultative Committee meeting It was noted by Councillor Tapine that he is working with staff to ensure accessibility to the aquarium for Napier residents, as affordability is an issue.   It was also noted that there is provision within the budget for accessibility each year, which is not solely related to school oriented programmes.  Staff presented at Hawke’s Bay Regional Council and noted they are very supportive of the catchment and environmental enhancements.

Maori Consultative Committee's Recommendation Mayor Dalton / T Aranui That the Council resolve that the Committee’s recommendation be adopted. CARRIED

Committee's Recommendation Councillor Wise / Councillor Brosnan That Council:   a.       Accept the Indicative Business Case for the Expansion project for the National Aquarium of New Zealand. b.       Instruct officers to proceed with the next steps of the project, specifically i.        Present the final indicative business case to Central Government agencies and seek their feedback and endorsement. ii.       Include funding in the Long Term Plan of $7,000,000 to be spread across two financial years with timings to be determined. iii.      Report back to Council on the development of the next stage of the business case following endorsement from Central Government.    CARRIED Councillors Boag and Tapine against

6.     Multi-Use Sports Facility Business Case

Type of Report:	Enter Significance of Report
Legal Reference:	Enter Legal Reference
Document ID:	383123
Reporting Officer/s & Unit:	Antoinette  Campbell, Director Community Services

 

6.1   Purpose of Report

To seek a decision from Council to suspend further progress on the Detailed Business Case for the Multi-Use Sports Facility and that the information developed in the draft business case is provided to the Regional Indoor Sports and Events Centre (RISEC) Trust for the purpose of developing an independent Detailed Business Case for Indoor Courts.

 

 

At the Maori Consultative Committee meeting No discussion was held.

Maori Consultative Committee's Recommendation Mayor Dalton / T Aranui That the Council resolve that the Committee’s recommendation be adopted. CARRIED

Committee's Recommendation Councillors Wise / Wright a.       That the progress on the Multi-Use Sports Facility Business Case is suspended until such a time that national community recreation projects are prioritised and sequenced in the future by Sport New Zealand. b.       That funding allocated for the Multi-Use Sports Facility be reallocated through the Long Term Plan 2018-28 process to other projects that support community well-being. c.       That Council officers work with the Regional Indoor Sports and Events Centre (RISEC) Trust in the development of a detailed business case for additional indoor court space at Pettigrew Green Arena.   CARRIED

7.     Omarunui Refuse Landfill Joint Committee - draft minutes 28 July 2017

Type of Report:	Information
Legal Reference:	N/A
Document ID:	382394
Reporting Officer/s & Unit:	Deborah Smith, Governance Advisor

 

7.1   Purpose of Report

To present to Council the draft minutes of the Omarunui Refuse Landfill Joint Committee meeting of 28 July 2017.

 

 

At the Maori Consultative Committee meeting No discussion was held.

Maori Consultative Committee's Recommendation Mayor Dalton / T Aranui That the Council resolve that the Committee’s recommendation be adopted. CARRIED

Committee's Recommendation Councillors Tapine / Wright That Council a.       Receive the draft minutes of the Omarunui Refuse Landfill Joint Committee meeting of 28 July 2017.   CARRIED

 

1.     Freedom Camping Working Group Recommendations

Type of Report:	Legal and Operational
Legal Reference:	Local Government Act 2002
Document ID:	382371
Reporting Officer/s & Unit:	Kim Anstey, Planner Policy/Analyst Paulina Wilhelm, Manager City Development

 

1.1   Purpose of Report

The purpose of this report is to recommend that Council adopt the Napier City Council Freedom Camping Working Group recommendations to manage freedom camping in Napier.

 

 

At the Maori Consultative Committee meeting Councillor Tapine advised that the Working Group had taken a principle-based approach and the recommendations will be tested out this summer.

Maori Consultative Committee's Recommendation T Aranui / Mayor Dalton That the Council resolve that the Committee’s recommendation be adopted. CARRIED

Committee's Recommendation Councillors Hague / Boag That the Council a.       Adopt the following working group recommendations: i.    That the current provision of freedom camping sites for self-contained vehicles be confirmed. ii.    That the foreshore reserve site for non-self-contained vehicles be reduced from 35 spaces to 8 clearly marked spaces from 1 November 2017. iii.   That officers report back to Council on the monitoring outcomes for the foreshore reserve non-self-contained site by May 2018. b.       That the revised programme of non-regulatory and regulatory methods and tools to manage freedom camping over the coming summer be undertaken and monitored.                                                                                                         CARRIED Crs Price and McGrath against Cr Dallimore abstained

2.     Set Time Restrictions for Riverside Park Parking

Type of Report:	Legal and Operational
Legal Reference:	Traffic Regulations
Document ID:	380071
Reporting Officer/s & Unit:	Hayleigh  Brereton, Manager Regulatory Solutions

 

2.1   Purpose of Report

To consider enforcing P120 time restriction for parking at the recreational facilities at Riverside Park.

 

 

At the Maori Consultative Committee meeting No discussion was held.

Maori Consultative Committee's Recommendation T Aranui / Mayor Dalton That the Council resolve that the Committee’s recommendation be adopted. CARRIED

Committee's Recommendation Councillors Wise / Wright a.       That a P120 time restriction apply to the Riverside Park parking area accessed from Gloucester Street.   CARRIED

3.     Annual Dog Control Report 2016/17

Type of Report:	Legal
Legal Reference:	Dog Control Act  1996
Document ID:	380169
Reporting Officer/s & Unit:	Hayleigh  Brereton, Manager Regulatory Solutions

 

3.1   Purpose of Report

To present the territorial authority report on dog control policies and practices for the dog control registration year 1 July 2016 – 30 June 2017, for adoption by Council as required under Section 10A of the Dog Control Act 1996, prior to being submitted to the Secretary for Local Government and being made publically available.

 

 

At the Maori Consultative Committee meeting No discussion was held.

Maori Consultative Committee's Recommendation T Aranui / Mayor Dalton That the Council resolve that the Committee’s recommendation be adopted. CARRIED

Committee's Recommendation Councillors Brosnan / Price a.       That the Napier City Council Annual Dog Control Report 2016/17 be adopted by Council, submitted to the Secretary for Local Government, and published in accordance with the Dog Control Act 1996.    CARRIED

4.     City Strategy Regulatory Activity Reports

Type of Report:	Information
Legal Reference:	N/A
Document ID:	374549
Reporting Officer/s & Unit:	Hayleigh  Brereton, Manager Regulatory Solutions Malcolm Smith, Manager Building Consents Paul O'Shaughnessy, Team Leader Resource Consents

 

4.1   Purpose of Report

To provide an information update on regulatory activity in the city in each quarter. The attached reports covers cover the quarters from 1 January until 31 March 2017 and 1 April until 30 June 2017.

 

 

At the Maori Consultative Committee meeting No discussion was held.

Maori Consultative Committee's Recommendation T Aranui / Mayor Dalton That the Council resolve that the Committee’s recommendation be adopted. CARRIED

Committee's Recommendation Councillors Brosnan / Wright That Council a.   Receive the Quarterly City Strategy Regulatory Activity Report for the period 1 January 2017 to 31 March 2017. b.   Receive the Quarterly City Strategy Regulatory Activity Report for the period 1 April 2017 to 30 June 2017.   CARRIED

 

1.     Statement of Proposal - Civic Site Optimisation

Type of Report:	Procedural
Legal Reference:	Local Government Act 2002
Document ID:	383441
Reporting Officer/s & Unit:	Fleur  Lincoln, Strategic Planning Lead

 

1.1   Purpose of Report

The purpose of this report is to approve the Statement of Proposal that provides Council with the option to divest, by way of sale or long-term lease, the site currently occupied by the Civic Administration Building to a private developer for commercial development. The Statement of Proposal contains an outline of what is proposed; the reasons for the proposal; the options being considered their advantages and disadvantages; and the feasibility of the preferred option.

 

The Business Case contains the detailed information and analysis supporting the option put forward in the Statement of Proposal.

 

An Engagement Plan summary and methodology is also provided for Council approval.

 

 

At the Maori Consultative Committee meeting No discussion was held.

Maori Consultative Committee's Recommendation Councillor Tapine / T Aranui That the Council resolve that the Committee’s recommendation be adopted. CARRIED

Committee's Recommendation Councillors Jeffery / Wright a.       That the Statement of Proposal – Civic Site Optimisation be approved for consultation in accordance with the Engagement Plan Summary. b.       That the Statement of Proposal is notified to the public on the 4th October 2017, with submissions closing 3 November 2017. CARRIED

2.     Loan Raising 2017/18

Type of Report:	Procedural
Legal Reference:	Local Government Act 2002
Document ID:	371199
Reporting Officer/s & Unit:	Ian  Condon, Revenue and Treasury Manager

 

2.1   Purpose of Report

To approve new loan authorities and loan raising for 2017/18.

 

 

At the Maori Consultative Committee meeting No discussion was held.

Maori Consultative Committee's Recommendation Councillor Tapine / T Aranui That the Council resolve that the Committee’s recommendation be adopted. CARRIED

Committee's Recommendation Councillors Jeffery / Price That the Council resolve as follows: a.   That Council borrow such amounts and enter into such incidental arrangements on such terms and conditions as any of the Authorised Persons named in Resolution d. below may determine from time to time.   b.   That every borrowing or incidental arrangement incurred or entered into by the Council on the terms and conditions determined by any of the Authorised Persons shall:   i.   Be for the purposes specified below, or for general working capital purposes of the Council, subject, in each case, to the financial limitations contained in the Liability Management Policy.   NAME PURPOSE AMOUNT Roading Loan 2017 Embankment Road Bridge 1,050,000 CBD Development Loan 2017 CBD Development 833,000 Whakarire Loan 2017 Whakarire Ave Groyne 500,000 Park Island Loan 2017 Park Island Expansion 1,260,000 Sportsgrounds Loan 2017 Sportsgrounds Infrastructure 2,268,000 Sportsgrounds Growth Loan 2017 Sportsgrounds Development 657,000 City General Loan 2017 General Borrowing 400,000 CBD Stormwater Loan 2017 CBD Stormwater Upgrade 355,000 Taradale Stormwater Loan 2017 Taradale Stormwater Upgrade 350,000 Conference Centre Loan 2017   Conference Centre Upgrade                                    1,115,000                             $8,788,000   ii.  Be secured by and have the benefit of a Debenture Trust Deed, creating a charge over rates.   c.   That the Council considers that the financial limitations contained in the Ten Year Plan and Liability Management Policy address the risks and benefits of the proposed loan and security to be given by the Council.   d.   That the persons holding the following offices with the Council be designated as “Authorised Persons”: i.        Director Corporate Services ii.       Chief Financial Officer iii.      Revenue and Treasury Manager   e.   That any of the Authorised Persons are hereby authorised, empowered and appointed, on behalf of the Council, (but subject to Resolutions a. and b. above) to: i.   Negotiate and approve the specific terms and conditions of the borrowing in accordance with the financial limitations contained in the Liability Management Policy; ii.  Negotiate, execute and deliver such documents and take all actions as any of the Authorised Persons may consider necessary for the purpose of giving effect to the borrowing and the security which may be given in respect thereof; and iii.  Sign, despatch, any letter, acknowledgement, notice, certificate, authority, approval, payment, or other document on behalf of the Council as any of the Authorised Persons may consider necessary or desirable in connection with, or incidental to, the matters referred to or authorised in paragraphs i or ii above.   f.    That all further actions, documents, agreements, authorities, letters, payments, approvals or notices required in connection with the matters approved and authorised by these Resolutions be from time to time undertaken, executed, entered into, or given on behalf of the Council by any Authorised Persons, such further matters to be in the form and/or on the terms and conditions approved by an Authorised Person and the execution of any document/s relating to such matters by an Authorised Person shall be conclusive evidence of the agreement to and authorisation, approval and confirmation of that matter by the Council and the Authorised Persons.   g.   That the authorisations set out in Resolutions d. to f. inclusive above shall remain in full force and effect until written notice of their revocation by resolution of the Council has been received by the Authorised Persons, provided that any person dealing with the Authorised Persons shall be entitled to assume that the Authorisations have not been revoked and remain in full force and effect and, in so assuming, shall be protected unless and until he or she has actual notice of such revocation   h.   That the Council provides for the repayment of loans through the establishment of Redemption Funds or by such other mechanisms that are in accordance with the Liability Management Policy.   i.    That copies of this resolution and all other resolutions, orders and documents relating to the said loans, certified by the Mayor and Chief Executive as correct extracts from the minutes of all proceedings of the Council may from time to time be sealed with the Common Seal of the Council as evidence of the same and issued as required. CARRIED

3.     Budgets to be carried forward to 2017/18

Type of Report:	Enter Significance of Report
Legal Reference:	Enter Legal Reference
Document ID:	384406
Reporting Officer/s & Unit:	Mary  Quinn, Senior Management Accountant Caroline Thomson, Chief Financial Officer

 

3.1   Purpose of Report

To seek Council approval to carry forward budgets into 2017/18.

 

 

At the Maori Consultative Committee meeting No discussion was held.

Maori Consultative Committee's Recommendation Councillor Tapine / T Aranui That the Council resolve that the Committee’s recommendation be adopted. CARRIED

Committee's Recommendation Councillors Hague / Brosnan That Council a.       Approve carrying forward budgeted expenditure of $1,499,000 from 2016/17 into 2017/18. b.       Approve the release of additional budget of $200,000 for the skate ramps at Bay Skate funded from the capital reserve. c.       Approve unbudgeted expenditure of $35,000 for street lighting for safety purposes at the Dickens Street West carpark, funded from the parking fund.   CARRIED

4.     Christmas Cheer Funding Applications

Type of Report:	Operational
Legal Reference:	N/A
Document ID:	382414
Reporting Officer/s & Unit:	Belinda  McLeod, Community Funding Advisor

 

4.1   Purpose of Report

To seek approval to apply for external funding to support the Christmas Cheer Appeal for 2017.

 

 

At the Maori Consultative Committee meeting No discussion was held.

Maori Consultative Committee's Recommendation Councillor Tapine / T Aranui That the Council resolve that the Committee’s recommendation be adopted. CARRIED

Committee's Recommendation Councillors Wright / McGrath a.       That the Council apply to external funders as outlined in Table a. Table a Funder Up To Returned Service Association Napier     6,000 Returned Service Association Taradale     6,000 Infinity Foundation     6,000 Total $18,000 That a DECISION OF COUNCIL is required as the funders close dates are  before the next Council meeting. This will require the following resolution to be passed before the decision of Council is taken: That, in terms of Section 82 (3) of the Local Government Act 2002, that the principles set out in that section have been observed in such manner that the Napier City Council considers, in its discretion, is appropriate to make decisions on the recommendation.   CARRIED

 

Decision of Council Councillors Wright / Taylor That, in terms of Section 82 (3) of the Local Government Act 2002, that the principles set out in that section have been observed in such manner that the Napier City Council considers, in its discretion, is appropriate to make decisions on the recommendation. CARRIED

 

Council Resolution (Made at the Finance Committee on 13 September 2017)

Councillors Brosnan / Price That the Council apply to external funders as outlined in Table a. Table a Funder Up To Returned Service Association Napier     6,000 Returned Service Association Taradale     6,000 Infinity Foundation     6,000 Total $18,000   CARRIED

 

1.     Consultation on Maori Wards update

Type of Report:	Information
Legal Reference:	Local Government Act 2002
Document ID:	387578
Reporting Officer/s & Unit:	Jane McLoughlin, Team Leader Governance

 

1.1   Purpose of Report

To update the Māori Consultative Committee on community feedback on the survey on whether to establish Māori Wards in Napier City.   

 

 

At the Meeting The Mayor provided feedback from the meeting with the Te Taiwhenua o Te Whanganui-a-Orotū earlier today, who had advised they support Māori Wards.  Some key points of discussion included: -     As a nation, perhaps we are not quite ready to engage effectively on the issue of Māori representation. -     Young people appear to be more amenable to Māori representation (as outlined in the survey results).  -     We should have an ongoing conversation around representation in general.   -     It was pleasing to see that more Māori are interested in having representation for themselves.

Maori Consultative Committee's Recommendation Mayor Dalton / Councillor Tapine That the Māori Consultative Committee a.       Receive the update on engagement with the public on Māori Wards to date.  b.       Note that Council has approached leaders of Māori Organisations to discuss Māori Wards. c.       Note that Council will report back to the Māori Consultative Committee on 1 November 2017 with any further feedback received from Māori Organisations, and at that point, the Committee will be asked to make a recommendation to Council.  d.       Note that Council’s decision on Māori Wards will be put to Council for decision on 8 November 2017.   CARRIED

2.     Update on Review of Māori Consultative Committee TOR

Type of Report:	Information
Legal Reference:	N/A
Document ID:	390365
Reporting Officer/s & Unit:	Charles Ropitini, Strategic Maori Advisor

 

2.1   Purpose of Report

To outline progress since the last update on the review of the Māori Consultative Committee’s Terms of Reference (TOR). 

 

 

At the Meeting The Strategic Māori Advisor advised that he will work on the review and is connecting with Māori across local government to obtain TOR from other councils.   Before the next meeting, he will engage with each committee member on a proposal for the purpose and make-up of the Committee.

Maori Consultative Committee's Recommendation Mayor Dalton / Councillor Tapine That the Māori Consultative Committee: a.       Receive a verbal update on progress of the review of the Māori Consultative Committee.    CARRIED

 

1.     Requests for Official Information

Type of Report:	Information
Legal Reference:	Local Government Official Information and Meetings Act 1987
Document ID:	391501
Reporting Officer/s & Unit:	Sarah Ashworth, PA to Chief Executive

 

1.1   Purpose of Report

To report on written requests for official information received to 15 September 2017.

 

 

Officer’s Recommendation That Council: Receives the report.

 

MAYOR’S/CHAIRPERSON’S RECOMMENDATION That the recommendation be adopted.

 

 

1.2   Attachments

a     LGOIMA Report ⇩   

 

 

 

 

 

 

2.     Tenders Let

Type of Report:	Information
Legal Reference:	Enter Legal Reference
Document ID:	391504
Reporting Officer/s & Unit:	Sarah Ashworth, PA to Chief Executive

 

2.1   Purpose of Report

To report on Tenders Let under delegated authority from 1 August to

15 September.

 

 

Officer’s Recommendation That Council: Receives the report.

 

MAYOR’S/CHAIRPERSON’S RECOMMENDATION That the recommendation be adopted.

 

CONTRACTS OVER $100,000 LET UNDER CHIEF EXECUTIVE/DIRECTOR INFRASTRUCUTRE DISCRETION

 

Contract 1105 – Steps and Ramps Improvements 2016/2017

One tender was received.

The Engineer’s estimate was $321,880.00

It was recommended that the tender from Higgins Contractors be accepted in the sum of $241,254.54.  This recommendation was approved.

 

Contract 1151 – Humber Street Toilet Block

Four tenders were received ranging from $394,130.00 to $600,000.00.

The Engineer’s estimate was $455,000.00.

It was recommended that the tender from Alexander Construction Ltd be accepted in the sum of $394,130.00.  This recommendation was approved.

 

 

2.2   Attachments

Nil

3.     Resource Consents

Type of Report:	Information
Legal Reference:	Resource Management Act 1991
Document ID:	391507
Reporting Officer/s & Unit:	Sarah Ashworth, PA to Chief Executive

 

3.1   Purpose of Report

To present the report on Resource Consents issued under delegated authority from 2 August to 19 September.

 

 

Officer’s Recommendation That Council:  Receives the report.

 

MAYOR’S/CHAIRPERSON’S RECOMMENDATION That the Council resolve that the officer’s recommendation be adopted.

 

 

3.2   Attachments

a     Resource Consents Isseud  ⇩   

Resource Consents (Subdivision & Land Use) Issued between 2 August 2017 – 19 September 2017

 

Consent Number	Site Location	Applicant	Proposal	Activity Status	Decision Date
S17064	94 Guppy Road	Sundance HB Limited	Main Residential zone subdivision to create two additional lots (three in total)	Controlled	21 August 2017
170094	000 State Highway 2	NZ Transport Agency	Works within the existing State Highway 2 designation including a new northbound passing lane, flexi-barrier and alterations to airport access	Outline Plan	21 August 2017
170097	138 Battery Road	S Murdoch	Alterations to an existing dwelling within the Northern Residential zone resulting in the loss of one onsite parking space	Restricted Discretionary	22 August 2017
170108	253 Kennedy Road	H Zhang & M Huang	Main Residential zone multi-unit development entailing the construction of one additional dwelling (two in total)	Controlled	24 August 2017
170100	122 & 124 Te Awa Avenue	Vision Homes Limited	Main Residential zone multi-unit development entailing six dwellings established over two sites	Restricted Discretionary	28 August 2017
S17065	150 Guppy Road	Meadowdale Land Company Limited	Section 127 variation to approved Resource Consents RMS16062 and RM160123 to reduce total unit numbers from 65 to 64, introduce a five stage development process and amend the road layout	Variation	28 August 2017
170099	25B Riverbend Road	A & M Lewis	Construction of a garage within the Main Residential zone which will infringe the 5m front yard	Restricted Discretionary	29 August 2017
170101	94 Guppy Road	Sundance HB Limited	Main Residential zone multi-unit development entailing a total of three dwellings (including two relocated dwellings)	Controlled	30 August 2017
170102	20 Gloucester Street	A Jagadeesan	Establish and operate a dental practice/health care centre within the Suburban Industrial zone	Discretionary	31 August 2017
S17066	199 & 199A Taradale Road	MR Scott Investments Limited	Main Residential zone subdivision to create one additional lot (2 in total) accommodating three existing dwellings	Controlled	1 September 2017
S17067	27 Warwick Crescent	G Redington	Main Residential zone subdivision creating one additional lot (2 in total)	Restricted Discretionary	1 September 2017
S17068	54 Silverton Road	Barry & Elizabeth Simmons Limited	Rural Residential zone subdivision creating two additional lots (three in total)	Controlled	4 September 2017
S17070	19, 21 & 27 Ossian Street	Front Row Syndicate Limited Partnership	Mixed Use zone boundary adjustment (no new lots created)	Controlled	5 September 2017
170105	278 Meeanee Road	G & T Wellwood	Construction/retention of an existing carport within the 6-metre Main Rural zone side yard	Restricted Discretionary	6 September 2017
S17069	75 McElwee Street	P Henderson	Jervoistown zone subdivision to create one additional lot (2 in total)	Controlled	6 September 2017
170107	49 Tom Parker Avenue	JM Barber	Build a garage within the Main Residential zone which infringes the 5m front yard	Restricted Discretionary	12 September 2017
170111	53 Waghorne Street	Ahuriri Land Company Limited	Section 127 variation for boundary adjustment to four lots and alter location of four dwellings resulting in bulk and location, new yard and increasing the extent of the existing height in relation to boundary infringements	Variation	13 September 2017
170117	34 Seapoint Road	M Peretti & N Uran	Napier Hill Character zone development including a carport within an internal yard and deck/retaining wall infringing 3m/45 degree height control	Restricted Discretionary	13 September 2017
170118	45 Osier Road	Ministry of Education	Change to outline plan to facilitate the establishment of three temporary relocatable classrooms	Outline Plan	13 September 2017
170114	12 Bledisloe Road	M Welsy	Suburban Commercial zone multi-unit development creating one additional retail tenancy (two in total)	Controlled	13 September 2017
170115	Watchman Road	NZ Transport Agency	Section 127 variation to approved Resource Consent RM160120 to allow extraction of 4500m3 of gravel (to be used for construction of Watchman Road causeway) from a borrow pit within airport land and the placement of 11000m3 of soil excavated (from scrape lakes) on the Landcorp farm	Variation	18 September 2017
170109	10 Meeanee Road	M Wilson	Relocated shipping container located within the Main Residential zone to be used as an educational facility	Discretionary	18 September 2017
170104	63-87 Ford Road	Wallace Development Company Limited	Establish and operate a large format retail store (K-Mart) within the Large Format Retail zone requiring Resource Consent in terms of earthworks and NES (Contaminated Soils)	Restricted Discretionary	18 September 2017
S17071	2 Hill Road	S Parker	Rural Residential zone subdivision/boundary adjustment to rationalise two existing titles	Discretionary	19 September 2017
S17073	140 Puketapu Road	Silver Lake Trust	Section 127 variation to approved Resource Consent RMS17011 to allow reconfigured lots and access way within the Rural Residential zone	Variation	19 September 2017
170110	40A Roslyn Road	M & M Developments (2017) Limited	Construction of a supplementary dwelling within the Napier Hill Character zone	Variation	19 September 2017
170082	26 Kennedy Road	SJD Investments Trustee Company Limited	Commercial multi-unit development within the Main Residential zone entailing a self-service Laundromat and one office tenancy	Discretionary	9 August 2017
170085	102-107 Kelvin Place	Housing New Zealand Corporation	Main Residential zone multi-unit development entailing ten units with infringements in relation to on-site vehicle parking, open space and earthworks	Restricted Discretionary	10 August 2017
170086	4 White Street	NC Symons Family Trust	Addition to an existing commercial carpark within the Main Residential zone	Discretionary	7 August 2017
170088	39 & 41 Kennedy Road	Sundance HB Limited	Establish and operate a child care facility for up to 75 children and staff within the Main Residential zone	Restricted Discretionary	9 August 2017
170089	75 McElwee Street	P & N Henderson	Establish a supplementary unit with a floor area exceeding 80m2 within the Rural Settlement zone	Discretionary	9 August 2017
170090	73 Corunna Bay	Wallace Development Company Limited	Establish a vehicle testing facility within the Suburban Industrial zone infringing landscaping and loading provisions	Restricted Discretionary	7 August 2017
170092	10 Creagh Streeet	AJ Hodgson	Alterations and additions to an existing dwelling located within the Te Awa Bungalow Character zone	Restricted Discretionary	14 August 2017
170095	9 Thorn Place	RFR Building Design Limited	Development upon a HAIL site (National Environmental Standard Contaminated Soils) within the Main Industrial zone	Controlled	14 August 2017
170098	424 Gloucester Street	Redlee Properties Limited	Main Residential zone multi-unit development entailing three dwellings	Restricted Discretionary	7 August 2017
S17058	39 & 39A Menin Road	I & N Coker	Amendment to an existing Main Residential zone cross lease	Controlled	4 August 2017
S17038	34 Menin Road	RB Stewart	Main Residential zone subdivision to create one additional lot (2 in total)	Controlled	7 August 2017
S17057	1/198 & 2/198 Te Awa Avenue	Owen Family Trust	Main Residential zone subdivision creating one additional lot (2 in total)	Restricted Discretionary	4 August 2017
S17059	5 Mission Road	M Tapper & D Fortune-Tapper	Main Residential zone subdivision to create one additional lot (2 in total)	Controlled	4 August 2017
S17060	350 Riverbend Road	M & M Lincoln	Main Rural zone subdivision creating one additional lot (2 in total)	Controlled	11 August 2017
S17061	27 & 29 Domain Road	Ra Roa Limited	Northern Residential zone subdivision creating one additional lot (2 in total)	Controlled	11 August 2017
S17063	9 & 11 Edmundson Street & 156 & 158 Taradale Road	Optimum Hotels Limited	Main Industrial zone subdivision entailing a subdivision and subsequent amalgamation (no new lots)	Controlled	14 August 2017

 

4.     Schedule of Documents Executed Under Seal

Type of Report:	Information
Legal Reference:	N/A
Document ID:	391511
Reporting Officer/s & Unit:	Sarah Ashworth, PA to Chief Executive

 

4.1   Purpose of Report

To report Documents Executed Under Seal from 1 August to 15 September.

 

Officer’s Recommendation That Council: Receives the report.

 

MAYOR’S/CHAIRPERSON’S RECOMMENDATION That the officer’s recommendation be adopted.

 

Date	Document	Presenting Officer
02.08.17	Noise Control Warrant Issued	Jaque Le roux
02.08.17	Dog Control Warrant issued	Holley Merry
07.08.17	Consent to transfer leases 31 Battery Rd	Jenny Martin
09.08.17	Easement Instrument Parklands Noise Boundary Land Covenant	Steve King
09.08.17	Easement Instrument to partially surrender easement Kenny Rd	Colin Hunt
09.08.17	Lease of Reserve – HB Speedway	Jenny Martin
24.08.17	Easement in Gross 3 Edmunson St	Paul O’Shaughnessy
30.08.17	Release of Bond – Keith and Florence Harris	Jenny Martin
11.09.17	Surrender of License – Silver Bullet Cafe	Jenny Martin
11.09.17	New LTO – Silver Bullet Café	Jenny Martin

 

 

4.2   Attachments

Nil   

PUBLIC EXCLUDED ITEMS

 

That the public be excluded from the following parts of the proceedings of this meeting, namely:

 

Reports from Finance Committee held 13 September 2017

1.      Service Delivery Review (17A) for Transport

2.      Service Delivery Review for Waste Minimisation

3.      Council Projects Fund - Applications

 

 

The general subject of each matter to be considered while the public was excluded, the reasons for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution were as follows:

 

GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED	REASON FOR PASSING THIS RESOLUTION IN RELATION TO EACH MATTER That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information where the withholding of the information is necessary to:	GROUND(S) UNDER SECTION 48(1) TO THE PASSING OF THIS RESOLUTION 48(1)(a) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:
Reports from Finance Committee held 13 September 2017
1.  Service Delivery Review (17A) for Transport	7(2)(b)(ii) Protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information 7(2)(i) Enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7  (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.
2.  Service Delivery Review for Waste Minimisation	7(2)(h) Enable the local authority to carry out, without prejudice or disadvantage, commercial activities 7(2)(i) Enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7  (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.
3.  Council Projects Fund - Applications	7(2)(b)(ii) Protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information	48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7  (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.

 

 

 

Civic Building

231 Hastings Street, Napier

Phone:  (06) 835 7579

www.napier.govt.nz

 

 

 

Ordinary Meeting of Council

 

Open

MINUTES

 

Meeting Date:	Wednesday 16 August 2017
Time:	3pm-3.19pm
Venue:	East Coast Lab, Level 1 National Aquarium of New Zealand Marine Parade, Napier

 

Present:	The Mayor (In the Chair), Councillors Boag, Brosnan, Dallimore, Hague [from 3.13pm], Jeffery, McGrath, Price, Tapine, Taylor, White, Wise and Wright
In Attendance:	Director Community Services, Director City Services, Director Infrastructure Services, Director Finance, Director City Strategy, Manager Communications, Manager Regulatory Solutions, Senior Policy Advisor, Policy Planner, Manager Community Strategy, Manager Business Transformation and Excellence
Administration:	Governance Team

 

 

 

 

Apologies

Apologies
COUNCIL RESOLUTION	Councillors Wright / Boag That the apology for lateness from Councillor Hague be accepted. CARRIED

CONFLICTS OF INTEREST

Nil

PUBLIC FORUM

Nil

Announcements by the Mayor

Nil

Announcements by the Management

Nil

Confirmation of Minutes

COUNCIL RESOLUTION

Councillors Wise / Brosnan That the Draft Minutes of the Ordinary meeting held on 28 June 2017 be confirmed as a true and accurate record of the meeting. CARRIED

 

COUNCIL RESOLUTION

Councillors Price / Tapine That the Draft Minutes of the Ordinary meeting held on 12 July 2017 be confirmed as a true and accurate record of the meeting. CARRIED

 

LOCAL GOVERNMENT ACT 2002

COUNCIL RESOLUTION

Councillors Wise / Jeffery The Council resolves, in terms of Section 82 (3) of the Local Government Act 2002, that the principles set out in that section have been observed in such manner that the Napier City Council consider, in its discretion, is appropriate to make decisions on the recommendations set out in this agenda (including the Public Excluded section). CARRIED

 

1.      Cato Road accessway - update to Council

Type of Report:	Information
Legal Reference:	N/A
Document ID:	381826
Reporting Officer/s & Unit:	Debra Stewart, Team Leader Parks, Reserves, Sportsgrounds

 

1.1     Purpose of Report

This report is to provide detail on the community engagement that has been undertaken as part of the requested Licence to Occupy for access to The Den childcare facility at Cato Road.

 

 

At the meeting The Manager Community Strategy spoke to the report, outlining the responses that had been received from the community engagement undertaken and mitigating factors for the few concerns raised through this process.   The item was taken to the recent Māori Consultative Committee where no feedback was provided. Cr Tapine noted that some feedback had been received at a short hui with Taiwhenua – they would have preferred a longer time period within which to be able to comment.  As long as there were no sites of significance in the area (identifiable through the District Plan) they had no objections to the License to Occupy proceeding.

COUNCIL RESOLUTION

Mayor Dalton/ Councillor Price That Council a.       Receive the report.   CARRIED

 

 

Item 1 of the Finance Committee was then taken as it directly relates to the Cato Road accessway.

 

 

 

1.      Cato Road Accessway

Type of Report:	Legal
Legal Reference:	Public Works Act 1981
Document ID:	377905
Reporting Officer/s & Unit:	Debra Stewart, Team Leader Parks, Reserves, Sportsgrounds

 

1.1     Purpose of Report

To gain Council approval for a Licence to Occupy. The proposed Licence to Occupy relates to a piece of land which forms part of the Wharerangi Cemetery and a portion of Council’s Paper Road.

 

The purpose of the Licence is for a road to access a commercial childcare centre that is proposed on an adjoining site. The childcare centre is subject to Resource Consent which is currently being considered by Council’s Planning Team.

 

 

At the meeting The Councillors thanked officers for undertaking community engagement on a short timeframe, noted the excellent response on the matter, and their appreciation in having the information on making their decision. It was noted that parts a, b and d of the recommendation have already been undertaken and these will merely be ratified by today’s resolution, and that part c is the primary decision for Council to make at this meeting.

COUNCIL RESOLUTION

Councillors Wright / Brosnan That Council  a.       Receive the report titled Cato Road Accessway.  b.      Consider the information provided, including the issues and options outlined in this report. c.       Approve the Licence to Occupy for the part of the cemetery and paper road as shown in Attachment A. d.      Direct officers to undertake engagement with neighbouring residents and cemetery users on the proposed accessway (for example through a letter drop to neighbouring residents, a site notice in the area and social media) prior to the final decision of Council at its meeting scheduled for 16 August 2017. CARRIED

 

The meeting then returned to the agenda, proceeding with the remaining new reports to Council.

 

 

2.      Hawke's Bay Drinking Water Governance Joint Committee implementation

Type of Report:	Legal and Operational
Legal Reference:	Local Government Act 2002
Document ID:	380967
Reporting Officer/s & Unit:	Deborah Smith, Governance Advisor

 

2.1     Purpose of Report

The purpose of this report is to obtain a decision from the Council on a proposal to establish a governance Joint Committee to provide oversight of drinking water matters within the Hawke’s Bay region.

 

At the Meeting   In response to a question from Councillors, it was clarified that: ·         The appointment of the Chair of the Infrastructure and Strategy Committee and the Finance Committee will be standing appointments and not limited to solely the current holders of those positions. ·         If there are new elected members who have a particular background and or knowledge in drinking water, the above appointments could be reconsidered.  ·         There is no additional payment for Councillors who are appointed to the Committee.

COUNCIL RESOLUTION

Mayor Dalton / Councillor Taylor That Council a.       Resolve to establish the Hawke’s Bay Drinking Water Governance Joint Committee, subject to the agreement of the other participating agencies. b.      Adopt the Terms of Reference for the Hawke’s Bay Drinking Water Governance Joint Committee, subject to the agreement of the other participating agencies. c.       Appoint the Chair of the Infrastructure and Strategy Committee and the Finance Committee to the Committee as standing appointments.   CARRIED

 

 

 

3.      Maori Wards

Type of Report:	Legal
Legal Reference:	Local Electoral Act 1991
Document ID:	382420
Reporting Officer/s & Unit:	Jane McLoughlin, Team Leader Governance

 

3.1     Purpose of Report

To outline the process for consideration of Māori Wards for the 2019 elections.  

 

At the meeting   It was remarked that the LGNZ discussion document on relationship with Māori had been very interesting and there were a number of different models of engagement used by other territorial authorities that may work for Napier also. It was noted that the transition of Council’s Maori Strategic Advisor into a cross-Council role is an excellent opportunity to work better with mana whenua, and the review of the Māori Consultative Committee’s Terms of Reference is also an important piece of work.   While it was certainly important to build a stronger relationship with mana whenua, it was unclear as to whether Māori Wards was the best approach for this.   It was asked whether, should Māori Wards be established, those elected would be expected to act in the best interests of their ward only (in this instance constituents on the Māori roll) or across the City as a whole.  This point will be checked by officers, but the initial view was that, as with other Ward Councillors, each Councillor must make a declaration to act in the best interests of the City when becoming a Councillor (as required under the Local Government Act 2002).   Councillor Hague joined the meeting at 3.13pm during this item.

COUNCIL RESOLUTION

Councillors Boag / Tapine That Council: a.       Receive the report titled Māori Wards. b.      Note that staff will undertake consultation including consultation with local Māori, and report back to the Māori Committee and Council on views received to inform decision-making.    CARRIED

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

4.      Joint Waste Futures Project Steering Committee - draft minutes 5 July 2017

Type of Report:	Procedural
Legal Reference:	N/A
Document ID:	377956
Reporting Officer/s & Unit:	Deborah Smith, Governance Advisor

 

4.1     Purpose of Report

To present to Council the draft minutes of the Joint Waste Futures Project Steering Committee from the meeting on 5 July 2017.

 

 

At the meeting   No discussion on this item was held.
COUNCIL RESOLUTION	Councillors Price / Dallimore That Council a.       Receive the draft minutes of the Joint Waste Futures Project Steering Committee from the meeting on 5 July 2017. CARRIED

 

 

 

REPORT / RECOMMENDATIONS FROM THE STANDING COMMITTEES

 

 

COUNCIL RESOLUTION	Councillors Tapine / Boag That the Maori Consultative Committee Minutes be received. CARRIED

 

 

 

1.      Matariki Regional Economic Development Strategy

Type of Report:	Enter Significance of Report
Legal Reference:	Enter Legal Reference
Document ID:	375927
Reporting Officer/s & Unit:	Wayne  Jack, Chief Executive

 

1.1     Purpose of Report

To endorse the governance structure, delivery and funding model for Mataraki – Hawke’s Bay Regional Economic Development Strategy.

 

 

At the Meeting No discussion was held on this item.
COUNCIL RESOLUTION	Councillors Price / Taylor That Council a.   Endorse the governance structure, delivery and funding model for the Matariki Regional Economic Development Strategy.   CARRIED

 

 

 

 

2.      Napier Aquatic Centre Business Case: Options for Expansion

Type of Report:	Enter Significance of Report
Legal Reference:	Enter Legal Reference
Document ID:	375027
Reporting Officer/s & Unit:	Glenn Lucas, Manager Sport & Recreation

 

2.1     Purpose of Report

To seek Council approval of the Napier Aquatic Centre Expansion Business Case and engage with the community on the recommended options.

 

 

At the Meeting No discussion was held on this item.
COUNCIL RESOLUTION	Councillors Price / Taylor That Council a.       Approves the Napier Aquatic Centre: Options for Expansion Business case b.      Progresses community engagement and consultation on the recommended three options.   CARRIED

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

3.      Draft Ahuriri Estuary & Coastal Edge Masterplan - Consultation

Type of Report:	Procedural
Legal Reference:	N/A
Document ID:	373788
Reporting Officer/s & Unit:	Fleur  Lincoln, Strategic Planning Lead

 

3.1     Purpose of Report

The purpose of the report is to obtain endorsement of the Final Draft Ahuriri Estuary and Coastal Edge Masterplan, and of the community engagement plan in advance of the community consultation phase.

 

At the Meeting No discussion was held on this item.
COUNCIL RESOLUTION	Councillors Price / Taylor That Council a.       endorse the Final Draft Ahuriri Estuary and Coastal Edge Masterplan. b.      endorse the Community Engagement Plan.   CARRIED

 

 

4.      Permanent Commercial Activity on Marine Parade

Type of Report:	Operational
Legal Reference:	N/A
Document ID:	352651
Reporting Officer/s & Unit:	Fleur  Lincoln, Strategic Planning Lead

 

4.1     Purpose of Report

The purpose of this report is to obtain a Council decision on whether to allow a commercial activity to operate on Marine Parade’s foreshore reserve throughout the year on a more permanent basis.

 

 

At the Meeting No discussion was held on this item.

COUNCIL RESOLUTION

Councillors Price / Taylor That Council a.       Agree to grant a ‘licence to occupy’ for the northern end of the Marine Parade foreshore reserve (adjacent to the petanque court) to a food and beverage-related commercial business. b.      Agree that the license to occupy be managed as a 3 year contract with a review after each year. c.       Direct officers to hold an open tender process to determine who will be granted this licence to occupy. d.      Require the future proprietor to cover all costs associated with the provision of infrastructure.   CARRIED

 

 

 

5.      Hawke's Bay Airport Ltd - Reappointment of Director

Type of Report:	Operational
Legal Reference:	Enter Legal Reference
Document ID:	376916
Reporting Officer/s & Unit:	Caroline Thomson, Chief Financial Officer

 

5.1     Purpose of Report

To seek endorsement from Council for the re-appointment of Sarah Park as a Director to Hawke’s Bay Airport Ltd.

 

At the Meeting No discussion was held on this item.
COUNCIL RESOLUTION	Councillors Price / Taylor That Council a.       Endorse the re-appointment of Sarah Park for a further term as Director of the Hawke’s Bay Airport Ltd.   CARRIED

 

 

 

 

1.      Gambling Venues Policy - Hearing Report

Type of Report:	Legal
Legal Reference:	Gambling Act 2003
Document ID:	356506
Reporting Officer/s & Unit:	Kim Anstey, Planner Policy/Analyst

 

1.1     Purpose of Report

This report provides an analysis of submissions received on the Gambling Venues Policy review and outlines the officer’s recommendations on these submissions.

 

 

DECISION OF COUNCIL   Regulatory Committee   19 July 2017

Councillors Brosnan / Wright That Council Adopt the intent of the policy as proposed (cap on venues and machines) with the following changes to the relocation clause (N.B. strikethrough indicates those items proposed to be removed):   3.1    A Class 4 or TAB gambling licence holder who holds consent from Council to operate in the Napier District may apply for consent to relocate. 3.2  Consent to relocate is subject to the conditions provided in the policy and in accordance with section 97A of the Gambling Act. 3.2    For any site to which an existing Class 4 venue licence operator wishes to relocate, the maximum number of machines approved shall be 9. 3.3    If the venue from which the licence is relocated operates fewer than 9 machines, then the maximum of machines at the newly licenced site shall be the same as the Class 4 venue prior to being relocated. 3.4    The initial licence operated under must be surrendered prior to approval of an application for relocation. 3.5    Applications to relocate an existing Class 4 or TAB venue must meet all the necessary requirements of the policy, as if it was a new application for consent.   CARRIED

 

 

2.      Set Parking Fees and Charges - 292 Hastings Street

Type of Report:	Operational
Legal Reference:	Traffic Regulations, Parking Control Bylaw 2008
Document ID:	374136
Reporting Officer/s & Unit:	Hayleigh  Brereton, Manager Regulatory Solutions

 

2.1     Purpose of Report

To seek Council’s approval for establishing parking fees for a property at 292 Hastings Street, Napier, which has recently been acquired by Council to bolster the supply of parking options in the city.

 

At the Meeting No discussion was held on this item.
COUNCIL RESOLUTION	Councillors Jeffery / McGrath That Council a.       Establish the property at 292 Hastings Street, Napier, as an all-day casual car park. b.      Agree that the parking fees be set at $1 per hour with an all-day rate of $5 per day c.       Agree that the car park be trialled as a technology only payment system, with payment made by car parking App Parkmate.   CARRIED

 

 

 

3.      Funding application for Elite Road National Cycling Champs

Type of Report:	Operational
Legal Reference:	N/A
Document ID:	374244
Reporting Officer/s & Unit:	Kevin Murphy, Event Manager

 

3.1     Purpose of Report

To seek approval for the Marketing Department to apply for external funding to support the Elite Road National Cycling Champs to be held in Napier 5-8 January 2018

 

 

At the Meeting No discussion was held on this item.
COUNCIL RESOLUTION	Councillors Jeffery / McGrath That Council a.   Approve an application for funding being made to the Lion Foundation for $50,000 to assist with costs to manage the Elite Road national Cycling Champs in January 2018.   CARRIED

 

 

 

 

1.      Cato Road Accessway

This item was taken under New Reports to Council.

 

 

2.      Community Outcome, Activities and Activity Groups

Type of Report:	Legal and Operational
Legal Reference:	Local Government Act 2002
Document ID:	371697
Reporting Officer/s & Unit:	Elaine  Cooper, Corporate Planner

 

2.1     Purpose of Report

In preparation for the 2018–2028 Long Term Plan (LTP) a number of Policies, Strategies and building blocks are required to be adopted by Council. This report outlines the first set of building blocks to define Council’s overall direction for this LTP: Council’s Mission, Vision, Community Outcomes, Activities and Activity Groups through which Council will deliver on its outcomes. The report also identifies the community outcome to which each activity primarily contributes.

 

These statements provide the strategic direction for the preparation of activity and asset management plans and in the preparation of required policies and strategies.

 

 

At the Meeting No discussion was held on this item.
COUNCIL RESOLUTION	Councillors Wise / Hague a.       That Council adopt the Mission, Vision, Community Outcomes and Council’s Activities and Activity Groups to be used for the preparation of the 2018 – 2028 LTP and supporting plans, policies and strategies.   CARRIED

 

 

 

3.      Civic and Library Building

Type of Report:	Legal and Operational
Legal Reference:	Building Act 2004
Document ID:	378350
Reporting Officer/s & Unit:	Adele  Henderson, Director Corporate Services

 

3.1     Purpose of Report

To formally receive the Detailed Seismic Assessment (DSA) undertaken on the Civic and Library buildings and to approve the decanting of staff into alternative locations until such time a fit for purpose Council building is available.

 

 

DECISION OF COUNCIL   Finance Committee   2 August 2017

Mayor Dalton / Councillor Wright That Council: a.       Receive the Detailed Seismic Assessment report undertaken by Strata Group. b.      Approve the relocation of staff to alternative locations within Napier that meet the due diligence requirements. c.       Approve the capitalisation of improvement and lease costs associated with alternative premises to be funded from the building upgrade budget. d.      Seek any variance in funding through the Long Term Plan 2018-28. e.       Note that Council will undertake a Special Consultative Procedure on the proposed options for the Civic Building and potential Commercial development opportunities approximately October 2017.  A separate consultation on Library options will be undertaken once the Library Strategy has been completed. f.       Provide the Chief Executive delegation up to $1m per annum to undertake and sign lease negotiations to accommodate staff, customer services and a library service centre for a period of 2/3 years with rights of renewals up to 5 years g.      Provide the Chief Executive delegation up to $1m to undertake fitout requirements for staff, customer services and library service centre requirements   CARRIED

 

 

 

4.      Remuneration of Elected Members

Type of Report:	Operational and Procedural
Legal Reference:	Local Government Act 2002
Document ID:	378660
Reporting Officer/s & Unit:	Adele  Henderson, Director Corporate Services

 

4.1     Purpose of Report

To advise Council of the proposed remuneration levels to apply for the 2017/2018 year, as received from the Remuneration Authority, and to seek Council approval of these.

 

At the Meeting No discussion was held on this item.
COUNCIL RESOLUTION	Councillors Wise / Hague That Council a.       Adopt the remuneration levels proposed by the Remuneration Authority for the 2017/18 year.   b.       That confirmation be sent to the Remuneration Authority that the adopted remuneration levels will be implemented from 1 July 2017.   CARRIED

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

5.      Electoral Systems for Elections

Type of Report:	Legal
Legal Reference:	Local Electoral Act 1991
Document ID:	377703
Reporting Officer/s & Unit:	Jane McLoughlin, Team Leader Governance

 

5.1     Purpose of Report

To outline the process for making any changes to the electoral system to be used for the 2019 elections. 

 

 

At the Meeting No discussion was held on this item.

COUNCIL RESOLUTION

Councillors Wise / Hague That Council a.       Receive the report titled Electoral Systems for Elections. b.      Note that if Council wishes to make a decision to change the electoral system to STV for the 2019 elections, a decision will need to be made by 12 September 2017.  c.       Note that staff will undertake an education campaign and consultation process and report back to Council on the community’s views to inform Council’s decision-making.  A report back will be provided at the Strategy and Infrastructure Committee meeting on 30 August for Council to make a decision on the electoral system.       CARRIED

 

 

 

6.      New Year's Eve Event - Funding Applications

Type of Report:	Operational
Legal Reference:	N/A
Document ID:	376879
Reporting Officer/s & Unit:	Belinda  McLeod, Community Funding Advisor

 

6.1     Purpose of Report

To seek approval to apply for external funding to support the New Year’s Eve event for 2017-18.

 

DECISION OF COUNCIL   Finance Committee   2 August 2017

Councillors Wright / Brosnan That the Council apply to external funders as outlined in Table a: External Funder Apply for funding up to: Pub Charity Ltd 23,000 Eastern & Central Community Trust 14,000 Youthtown 6,000 North and South Trust 4,000 First Sovereign Trust 4,000 Infinity Foundation 10,000 Grassroots Trust 9,000 Total $70,000     CARRIED

 

 

 

 

1.      Napier Social Monitor report - 2017

Type of Report:	Enter Significance of Report
Legal Reference:	Enter Legal Reference
Document ID:	377356
Reporting Officer/s & Unit:	Michele Grigg, Senior Advisor Policy

 

1.1     Purpose of Report

To provide a summary of findings from the Napier Social Monitor report 2017.

 

At the Meeting No discussion was held on this item.
COUNCIL RESOLUTION	Councillors White / Wright That Council a.   receives the Napier Social Monitor report 2017.   CARRIED

 

 

 

 

1.      Update on review of Maori Consultative Committee TOR

Type of Report:	Information
Legal Reference:	N/A
Document ID:	380264
Reporting Officer/s & Unit:	Jane McLoughlin, Team Leader Governance

 

1.1     Purpose of Report

To outline progress since the last update on the review of the Maori Consultative Committee’s Terms of Reference (TOR).

 

 

At the Meeting No discussion was held on this item.
COUNCIL RESOLUTION	Councillors Tapine / Wise T Aranui / L Ratima That the Maori Consultative Committee: a.       Receive a verbal update on progress of the review of the Maori Consultative Committee. CARRIED   CARRIED

 

 

 

2.      Maori Wards

Type of Report:	Legal
Legal Reference:	Local Electoral Act 1991
Document ID:	378551
Reporting Officer/s & Unit:	Jane McLoughlin, Team Leader Governance

 

2.1     Purpose of Report

To outline the process for consideration of Māori Wards for the 2019 elections.  

 

 

This item was superseded by Item 3 under New Reports to Council.

 

 

1.      Requests for Official Information

Type of Report:	Enter Significance of Report
Legal Reference:	Enter Legal Reference
Document ID:	379692
Reporting Officer/s & Unit:	Sarah Ashworth, PA to Chief Executive

 

1.1     Purpose of Report

To report on written requests for official information received to 31 July 2017.

 

At the Meeting No discussion was held on this item.
COUNCIL RESOLUTION	Councillors Jeffery / Wright That Council a.   Receive the report Local Government Official Information Requests to 31 July 2017.   CARRIED

 

 

 

2.      Tenders Let

Type of Report:	Enter Significance of Report
Legal Reference:	Enter Legal Reference
Document ID:	379696
Reporting Officer/s & Unit:	Sarah Ashworth, PA to Chief Executive

 

2.1     Purpose of Report

To report on Tenders Let under delegated authority from 07 July 2017 to 31 July 2017

 

There were no tenders for this reporting period.

 

 

3.      Schedule of Documents Executed Under Seal

Type of Report:	Enter Significance of Report
Legal Reference:	Enter Legal Reference
Document ID:	379698
Reporting Officer/s & Unit:	Sarah Ashworth, PA to Chief Executive

 

3.1     Purpose of Report

To report of documents executed under seal from 07 July 2017 to 31 July 2017

 

At the Meeting No discussion was held on this item.
COUNCIL RESOLUTION	Councillors Jeffery / Wright That Council a.   Receive the report.   CARRIED

 

 

 

4.      Resource Consents

Type of Report:	Enter Significance of Report
Legal Reference:	Enter Legal Reference
Document ID:	379699
Reporting Officer/s & Unit:	Sarah Ashworth, PA to Chief Executive

 

4.1     Purpose of Report

To present the report on Resource Consents issued under delegated authority for 13 June to 1 August 2017

 

At the Meeting No discussion was held on this item.
COUNCIL RESOLUTION	Councillors Jeffery / Wright That Council a.   Receive the report.   CARRIED

  

 

PUBLIC EXCLUDED ITEMS

 

COUNCIL RESOLUTION

Councillors Hague / White That the public be excluded from the following parts of the proceedings of this meeting. CARRIED

 

New Reports

1.         Taradale Community Rooms - Refurbishment Funding

Reports from Strategy and Infrastructure Committee held 19 July 2017

1.         CBD Security Patrols

2.         Citizen's Civic Award recommended recipients

Reports from Regulatory Committee held 19 July 2017

1.         Street Naming-150 Guppy Road

Reports from Community Services Committee held 2 August 2017

1.         Arts Advisory Panel Recommendations - Doris Tragedy Commission

 

The general subject of each matter to be considered while the public was excluded, the reasons for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution were as follows:

 

GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED	REASON FOR PASSING THIS RESOLUTION IN RELATION TO EACH MATTER That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information where the withholding of the information is necessary to:	GROUND(S) UNDER SECTION 48(1) TO THE PASSING OF THIS RESOLUTION 48(1)(a) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:
New Reports
1.  Taradale Community Rooms - Refurbishment Funding	7(2)(i) Enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7  (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.
Reports from Strategy and Infrastructure Committee held 19 July 2017
1.  CBD Security Patrols	7(2)(b)(ii) Protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information	48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7  (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.
2.  Citizen's Civic Award recommended recipients	7(2)(a) Protect the privacy of natural persons, including that of a deceased person	48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7  (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.
Reports from Regulatory Committee held 19 July 2017
1.  Street Naming-150 Guppy Road	7(2)(a) Protect the privacy of natural persons, including that of a deceased person	48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7  (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.
Reports from Community Services Committee held 2 August 2017
1.  Arts Advisory Panel Recommendations - Doris Tragedy Commission	7(2)(a) Protect the privacy of natural persons, including that of a deceased person	48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7  (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.

 

The meeting concluded at 3.19pm. 

                                       

APPROVED AND ADOPTED AS A TRUE AND ACCURATE RECORD OF THE MEETING         CHAIRPERSON:_____________________________   DATE OF APPROVAL:____________________