Agenda of Ordinary Meeting of Council

PUBLIC EXCLUDED ITEMS

That the public be excluded from the following parts of the proceedings of this meeting, namely:

Agenda Items

1. Hawke's Bay Airport Ltd Annual Report 2017

2. Hawke's Bay Airport Ltd report - June Quarter 2016/17

3. Hawke's Bay Airport Ltd Report - September Quarter 2016/17

4. Joint Council Waste Futures Project Steering Group - Public Excluded Minutes - 14 September 2017

Reports from Audit and Risk Committee held 12 October 2017

1. Update on Water Supply- Drinking Water Quality Improvements

2. Napier City Council Internal Audit

3. Transfer Station Cash Handling Review

4. Internal Audit Cash Handling Reviews

5. LTP Update from Audit New Zealand

6. Audit Long Term Plan Self Assessment

7. Letters of Representation

8. Draft 2016/17 Annual Report

9. Risk Management Report October 2017

10. Napier City Council Deloitte Report Update

11. Tax Risk Governance Framework

12. Napier City Council Investment and Debt Report

13. Health and Safety Report 30 September 2017

14. Review of Audit and Risk Committee

Reports from Community Services Committee held 25 October 2017

1. Recycling Contract Renewal

2. CBD Security Patrols - Initial Review

The general subject of each matter to be considered while the public was excluded, the reasons for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution were as follows:

General subject of each matter to be considered.	Reason for passing this resolution in relation to each matter. That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information where the withholding of the information is necessary to:	Ground(s) under section 48(1) to the passing of this resolution. 48(1)(a) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:
Agenda Items
1. Hawke's Bay Airport Ltd Annual Report 2017	7(2)(h) Enable the local authority to carry out, without prejudice or disadvantage, commercial activities	48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7 (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.
2. Hawke's Bay Airport Ltd report - June Quarter 2016/17	7(2)(h) Enable the local authority to carry out, without prejudice or disadvantage, commercial activities	48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7 (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.
3. Hawke's Bay Airport Ltd Report - September Quarter 2016/17	7(2)(h) Enable the local authority to carry out, without prejudice or disadvantage, commercial activities	48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7 (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.
4. Joint Council Waste Futures Project Steering Group - Public Excluded Minutes - 14 September 2017	7(2)(h) Enable the local authority to carry out, without prejudice or disadvantage, commercial activities 7(2)(i) Enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7 (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.
Reports from Audit and Risk Committee held 12 October 2017
1. Update on Water Supply- Drinking Water Quality Improvements	7(2)(f)(ii) Maintain the effective conduct of public affairs through the protection of such members, officers, employees and persons from improper pressure or harassment	48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7 (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.
2. Napier City Council Internal Audit	7(2)(c)(i) Protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied	48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7 (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.
3. Transfer Station Cash Handling Review	7(2)(a) Protect the privacy of natural persons, including that of a deceased person	48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7 (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.
4. Internal Audit Cash Handling Reviews	7(2)(a) Protect the privacy of natural persons, including that of a deceased person	48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7 (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.
5. LTP Update from Audit New Zealand	7(2)(c)(i) Protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied	48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7 (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.
6. Audit Long Term Plan Self Assessment	7(2)(c)(i) Protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied	48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7 (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.
7. Letters of Representation	7(2)(a) Protect the privacy of natural persons, including that of a deceased person	48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7 (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.
8. Draft 2016/17 Annual Report	7(2)(c)(i) Protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied 7(2)(c)(ii) Protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to damage the public interest	48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7 (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.
9. Risk Management Report October 2017	7(2)(e) Avoid prejudice to measures that prevent or mitigate material loss to members of the public	48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7 (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.
10. Napier City Council Deloitte Report Update	7(2)(a) Protect the privacy of natural persons, including that of a deceased person 7(2)(c)(i) Protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied	48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7 (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.
11. Tax Risk Governance Framework	7(2)(e) Avoid prejudice to measures that prevent or mitigate material loss to members of the public	48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7 (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.
12. Napier City Council Investment and Debt Report	7(2)(b)(ii) Protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information	48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7 (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.
13. Health and Safety Report 30 September 2017	7(2)(d) Avoid prejudice to measures protecting the health and safety of members of the public	48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7 (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.
14. Review of Audit and Risk Committee	7(2)(c)(i) Protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied	48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7 (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.
Reports from Community Services Committee held 25 October 2017
1. Recycling Contract Renewal	7(2)(h) Enable the local authority to carry out, without prejudice or disadvantage, commercial activities	48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7 (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.
2. CBD Security Patrols - Initial Review	7(2)(h) Enable the local authority to carry out, without prejudice or disadvantage, commercial activities	48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7 (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.

NAPIER CITY COUNCIL

Civic Building

231 Hastings Street, Napier

Phone: (06) 835 7579

www.napier.govt.nz

Ordinary Meeting of Council

Open

MINUTES

Meeting Date:

Wednesday 27 September 2017

Time:

3.30pm-4.22pm

Venue:

School Hall,

Napier Girls’ High School,

Clyde Road, Bluff Hill,

Napier

Present:	The Mayor (In the Chair), Councillors Boag, Brosnan, Dallimore, Hague, Jeffery, McGrath, Price, Tapine, Taylor, White, Wise and Wright
In Attendance:	Chief Executive, Director Community Services, Director City Services, Director Infrastructure Services, Director Finance, Director City Strategy, Manager Communications, Manager Regulatory Solutions, Policy Planner, Strategic Planning Lead, Manager Business Transformation and Excellence, Manager City Development

Apologies

Nil

CONFLICTS OF INTEREST

Nil

Public forum

Mr Selwyn Hawthorne spoke to his petition on the Re-instatement of the War Memorial and Eternal Flame and presented a written submission that he tabled with Councillors. He also noted the apology of Peter Grant of the Taradale RSA and following his submission recited the Ode. In particular he spoke regarding:

- Public unease of consultation on the original decision to remove the War Memorial aspects out of the building and change the name.

- The importance of War Memorials; they are a place of respect and mana and exist in perpetuity.

- The History of the War Memorial Hall.

- Napier’s War Memorial Hall was a place of respect to all those who lost their lives.

- That there should be open and meaningful consultation with the public on design and on the name.

There were no questions from Councillors.

Dr Robin Gwynn, and Mike McNab from First Union, spoke to their petition on Easter Sunday Trading. In particular, Dr Gwynn spoke regarding:

- That the process Council undertook to reach their decision was unfair and Council did not fully consult with all key stakeholders, in particular the churches, and the retail workers. The timing of the consultation, at a very busy time for churches, made it difficult for churches to be involved.

- Council should reconsider their decision by undertaking a new process, in particular, which is a fair and balanced process – in which the key stakeholders are all consulted with, and in a way that they can fully participate.

Mr McNab, from First Union spoke regarding:

- His organisation had received no contact from Council despite Council advising that they had in fact emailed the organisation.

- Retail workers want a fair say.

In response to questions raised by Councillors, it was clarified by the petitioners that:

- Any new consultation should be undertaken away from December, which is a busy time for churches, but in time to meet legislative deadlines for the decision to take effect next Easter.

- It was unknown how many retail workers were represented by the Union, but the Union representative would find this information out and provide it to Council.

Announcements by the Mayor

Nil

Announcements by the Management

Nil

Confirmation of Minutes

COUNCIL RESOLUTION

Councillors Brosnan / Wright

That the Draft Minutes of the Ordinary meeting head on 16 August 2017 be confirmed as a true and accurate record of the meeting.

CARRIED

COUNCIL RESOLUTION

Councillors Hague / Dallimore

That the Draft Minutes of the Ordinary meeting head on 4 September 2017 be confirmed as a true and accurate record of the meeting.

CARRIED

COUNCIL RESOLUTION

Councillors Taylor / Wright

That the Draft Minutes of the Ordinary meeting head on 8 September 2017 be confirmed as a true and accurate record of the meeting.

CARRIED

LOCAL GOVERNMENT ACT 2002

COUNCIL RESOLUTION

Councillors Brosnan / Boag

The Council resolves, in terms of Section 82 (3) of the Local Government Act 2002, that the principles set out in that section have been observed in such manner that the Napier City Council consider, in its discretion, is appropriate to make decisions on the recommendations set out in this agenda (including the Public Excluded section).

CARRIED

New Reports

1. War Memorial and Roll of Honour

*Type of Report:*	Enter Significance of Report
*Legal Reference:*	Enter Legal Reference
*Document ID:*	391117
*Reporting Officer/s & Unit:*	Sally Jackson, Manager Visitor Experience

1.1 Purpose of Report

To update the Napier City Council on the preferred location of Napier’s War Memorial.

At the meeting

An amendment to the Officer’s recommendation was raised straight away by Councillor Wise, for reasons that:

- the community in Napier has demonstrated their passion about the War Memorial Hall, in particular, across all demographics, and whether they have a connection with the military or not.

- the community has told Council they are unhappy with previous decisions that Council has made on the War Memorial.

- in order to listen to the community and provide an opportunity to consult with them on future decisions on the War Memorial.

- at the public meeting held recently, there was a promise made to the community that Council will consult fully with them on the design concept and name.

Other comments raised by Councillors included:

- Council must restore mana and memories and undo the mistakes of previous decisions.

- Council must ensure consultation will take place on the plaques, and separate the War Memorial aspects from the conversation on commercialism, and redefine the War Memorial as a special place, respecting the words, ‘lest we forget’.

- Memorials are in perpetuity, the hall will always be the War Memorial, and any new place of remembrance will be in addition to that.

- Once the design concept has been decided upon over the upcoming months, consultation should occur on that and the name.

COUNCIL RESOLUTION

Councillors Wise / White

That Council:

i. Approve that the current Floral Clock site is the new location for the War Memorial incorporating the Eternal Flame and updated Roll of Honour with the Floral Clock to be relocated to the Sunken Gardens.

ii. Note that the existing Roll of Honour plaques be retained in storage until consultation is undertaken with the community to decide how they could be incorporated into the new War Memorial.

iii. Note Council Officers will report back to Council with detailed design concepts and project costs for the War Memorial and that the original architect Guy Natusch will be consulted on the design.

iv. Note that additional funding will be allocated to the project upon completion of the decision concepts and associated costings.

v. Agree that community consultation is undertaken on the future of the existing Roll of Honour plaques, the design concept and the name of the centre.

CARRIED

2. MTG Fees and Charges Review

*Type of Report:*	Procedural
*Legal Reference:*	Enter Legal Reference
*Document ID:*	387748
*Reporting Officer/s & Unit:*	Antoinette Campbell, Director Community Services

2.1 Purpose of Report

To revise the 2017-18 schedule of fees and charges set for MTG Hawke’s Bay.

At the meeting

In response to a question from Councillors, it was clarified that staff had not explored a tourist charge because logistically that would be difficult to implement. Staff advised that they could explore a local discount in the future.

COUNCIL RESOLUTION

Councillors White / Price

That Council

a. Remove the current general admission fee from Monday 2nd October 2017 and amend this to “No Charge” for the following admissions:

i. Adults

ii. Student (15 years plus with Student ID)

iii. Senior Citizens (65+)

and Community Services Card holders

iv. Group – 10 or more Adults

b. Add the following admission charge:

i. Touring exhibition Price to be determined.

CARRIED

3. Ground lease - Blokart Hawkes Bay Incorporated

*Type of Report:*	Legal and Operational
*Legal Reference:*	N/A
*Document ID:*	387051
*Reporting Officer/s & Unit:*	Bryan Faulknor, Manager Property Jenny Martin, Property and Facilities Officer

3.1 Purpose of Report

To obtain Council approval to a ground lease to Blokart Hawkes Bay Incorporated for part of Council’s property known as Lagoon Farm for a term of five years with one five-year right of renewal.

COUNCIL RESOLUTION

Councillors Wise / McGrath

That Council

a. Approve a ground lease to Blokart Hawkes Bay Incorporated for part of Council’s property known as Lagoon Farm for a term of five years with one five-year right of renewal.

b. That the terms and conditions of the lease be as per Council’s standard terms for leases to community groups.

CARRIED

4. Council meeting schedule 2018

*Type of Report:*	Procedural
*Legal Reference:*	Local Government Act 2002
*Document ID:*	390768
*Reporting Officer/s & Unit:*	Jane McLoughlin, Team Leader Governance

4.1 Purpose of Report

To provide an updated schedule for Standing Committees and Council meetings for Napier City Council for 2018.

At the meeting

In response to questions from Councillors, it was clarified that:

- the meeting schedule could be amended to accommodate a new time for the Maori Consultative Committee meetings, should that occur.

- Council staff would look into the value proposition of live-streaming Council meetings given the new venue at the Hawke’s Bay Regional Council has the facilities.

COUNCIL RESOLUTION

Councillors Tapine / Boag

That Council

a. Endorse the schedule of Standing Committees and Council meetings for Napier City Council for 2018.

b. Note that additional ordinary, extraordinary and multi-day meetings may be scheduled from time to time in consultation with the Mayor and Chief Executive.

c. Note that meeting times for other committees and subcommittees will be formally notified when they are required in accordance with the Local Government Official Information and Meetings Act 1987 and Local Government Act 2002.

CARRIED

REPORT / RECOMMENDATIONS FROM THE STANDING COMMITTEES

MAORI CONSULTATIVE COMMITTEE MEETING - 20 September 2017

COUNCIL RESOLUTION

Councillors Tapine / Hague

That the Maori Consultative Committee Minutes be received.

CARRIED

Note: The Maori Consultative Committee Recommendations in relation to the Standing Committees items are recorded with each specific item.

Reports from Strategy and Infrastructure Committee
held 30 August 2017

1. Pedestrian safety on Gloucester Street adjacent to Atawhai Retirement Village

*Type of Report:*	Operational
*Legal Reference:*	Local Government Act 2002
*Document ID:*	380677
*Reporting Officer/s & Unit:*	Tony Mills, Senior Roading Engineer

1.1 Purpose of Report

The purpose of this report is to identify the different options considered for the provision of a safe pedestrian crossing facility on Gloucester Street adjacent to Atawhai Retirement Village, and to obtain a decision supporting the provision of a central refuge and additional road markings and signage.

This proposal arises from the community concern around the safety of the existing crossing facility.

Maori Consultative Committee's Recommendation

Mayor Dalton / T Aranui

That the Council resolve that the Committee’s recommendation be adopted.

CARRIED

COUNCIL RESOLUTION

Councillors Price / Hague

That Council

a. Approve the installation of an upgrade to the existing crossing facility to include a central pedestrian refuge.

b. Direct Officers to undertake a review of the installation after 6 months to assess its effectiveness.

CARRIED

2. Revocation of Meeanee Quay - Declaration of Prebensen Drive

*Type of Report:*	Information
*Legal Reference:*	Enter Legal Reference
*Document ID:*	380678
*Reporting Officer/s & Unit:*	Tony Mills, Senior Roading Engineer

2.1 Purpose of Report

The purpose of this report is:

 To update Council on the intended declaration of Prebensen Drive from the expressway to Hyderabad Road as State Highway and the revocation of SH2 from Watchman Road to Hyderabad Road to Napier City Council control.

 To seek delegated authority for the Director of Infrastructure to negotiate a final agreement with NZTA.

Maori Consultative Committee's Recommendation

Mayor Dalton / T Aranui

That the Council resolve that the Committee’s recommendation be adopted.

CARRIED

COUNCIL RESOLUTION

Councillors Price / Hague

That Council

a. receives this report for information; and

b. Delegates authority to the Director of Infrastructure to finalise an agreement with NZTA in relation to the State Highway declaration and revocation processes identified in this report.

CARRIED

3. Electoral Systems for Election 2019

*Type of Report:*	Legal
*Legal Reference:*	Local Electoral Act 1991
*Document ID:*	378902
*Reporting Officer/s & Unit:*	Jane McLoughlin, Team Leader Governance

3.1 Purpose of Report

To outline the feedback received from the community consultation on the electoral systems and seek a decision from Council on which electoral system to use for the 2019 election.

This was already a decision of Council at the Strategy and Infrastructure Committee on 30 August 2017.

4. Representation Review

*Type of Report:*	Information
*Legal Reference:*	Local Electoral Act 2001
*Document ID:*	383447
*Reporting Officer/s & Unit:*	Jane McLoughlin, Team Leader Governance

4.1 Purpose of Report

To introduce the key legislative requirements for undertaking a representation review and outline the process for the review of Napier City’s representation arrangements for 2018.

Maori Consultative Committee's Recommendation

Mayor Dalton / T Aranui

That the Council resolve that the Committee’s recommendation be adopted.

CARRIED

COUNCIL RESOLUTION

Councillors Price / Hague

That Council

a. Receive the report titled Representation Review.

b. Note that pre-consultation will be undertaken with the public to help inform the Council of local issues and needs. Pre-consultation will occur prior to a representation model being developed, and then formal consultation will occur with the public on the model.

c. Note that Council will be asked to make a decision on the representation model in March 2018, which is then put through the statutory process of consultation.

CARRIED

5. National Aquarium of New Zealand Expansion Project

*Type of Report:*	Enter Significance of Report
*Legal Reference:*	Enter Legal Reference
*Document ID:*	383013
*Reporting Officer/s & Unit:*	Sally Jackson, Manager Visitor Experience

5.1 Purpose of Report

To request that Council accept the Indicative Business Case for the Expansion project of the National Aquarium of New Zealand and to instruct Council officers to proceed with the next steps of the project.

At the meeting

In response to questions from Councillors, it was clarified that:

- Securing funding from central government is essential for the viability of the project.

- The resolution on the table today is not requesting Councillors to approve a second business case.

- Council staff have approached Hawke’s Bay Regional Council who have been very receptive and supportive of the project, particularly due to the focus on the environment and marine science.

- Council will present the project to other Territorial Local Authorities however they are unlikely to be key funders of the project.

Maori Consultative Committee's Recommendation

Mayor Dalton / T Aranui

That the Council resolve that the Committee’s recommendation be adopted.

CARRIED

COUNCIL RESOLUTION

Councillors Wright / Taylor

That Council:

a. Accept the Indicative Business Case for the Expansion project for the National Aquarium of New Zealand.

b. Instruct officers to proceed with the next steps of the project, specifically

i. Present the final indicative business case to Central Government agencies and seek their feedback and endorsement.

ii. Include funding in the Long Term Plan of $7,000,000 to be spread across two financial years with timings to be determined.

iii. Report back to Council on the development of the next stage of the business case following endorsement from Central Government.

Councillor Boag abstained

CARRIED

6. Multi-Use Sports Facility Business Case

*Type of Report:*	Enter Significance of Report
*Legal Reference:*	Enter Legal Reference
*Document ID:*	383123
*Reporting Officer/s & Unit:*	Antoinette Campbell, Director Community Services

6.1 Purpose of Report

To seek a decision from Council to suspend further progress on the Detailed Business Case for the Multi-Use Sports Facility and that the information developed in the draft business case is provided to the Regional Indoor Sports and Events Centre (RISEC) Trust for the purpose of developing an independent Detailed Business Case for Indoor Courts.

Maori Consultative Committee's Recommendation

Mayor Dalton / T Aranui

That the Council resolve that the Committee’s recommendation be adopted.

CARRIED

COUNCIL RESOLUTION

Councillors Price / Hague

a. That the progress on the Multi-Use Sports Facility Business Case is suspended until such a time that national community recreation projects are prioritised and sequenced in the future by Sport New Zealand.

b. That funding allocated for the Multi-Use Sports Facility be reallocated through the Long Term Plan 2018-28 process to other projects that support community well-being.

c. That Council officers work with the Regional Indoor Sports and Events Centre (RISEC) Trust in the development of a detailed business case for additional indoor court space at Pettigrew Green Arena.

CARRIED

7. Omarunui Refuse Landfill Joint Committee - draft minutes 28 July 2017

*Type of Report:*	Information
*Legal Reference:*	N/A
*Document ID:*	382394
*Reporting Officer/s & Unit:*	Deborah Smith, Governance Advisor

7.1 Purpose of Report

To present to Council the draft minutes of the Omarunui Refuse Landfill Joint Committee meeting of 28 July 2017.

Maori Consultative Committee's Recommendation

Mayor Dalton / T Aranui

That the Council resolve that the Committee’s recommendation be adopted.

CARRIED

COUNCIL RESOLUTION

Councillors Price / Hague

That Council

a. Receive the draft minutes of the Omarunui Refuse Landfill Joint Committee meeting of 28 July 2017.

CARRIED

Reports from Regulatory Committee
held 30 August 2017

1. Freedom Camping Working Group Recommendations

*Type of Report:*	Legal and Operational
*Legal Reference:*	Local Government Act 2002
*Document ID:*	382371
*Reporting Officer/s & Unit:*	Kim Anstey, Planner Policy/Analyst Paulina Wilhelm, Manager City Development

1.1 Purpose of Report

The purpose of this report is to recommend that Council adopt the Napier City Council Freedom Camping Working Group recommendations to manage freedom camping in Napier.

At the meeting

Councillors Price and Wright declared their interest in the foreshore reserve site.

Speaking against the resolution, Councillor Price commented that although he is not opposed to freedom camping, Council should ensure first and foremost that it should not impact on Napier residents.

Maori Consultative Committee's Recommendation

T Aranui / Mayor Dalton

That the Council resolve that the Committee’s recommendation be adopted.

CARRIED

COUNCIL RESOLUTION

Councillors Brosnan / Hague

That the Council

a. Adopt the following working group recommendations:

i. That the current provision of freedom camping sites for self-contained vehicles be confirmed.

ii. That the foreshore reserve site for non-self-contained vehicles be reduced from 35 spaces to 8 clearly marked spaces from 1 November 2017.

iii. That officers report back to Council on the monitoring outcomes for the foreshore reserve non-self-contained site by May 2018.

b. That the revised programme of non-regulatory and regulatory methods and tools to manage freedom camping over the coming summer be undertaken and monitored.

Councillors Price and McGrath against

Councillor Dallimore abstained

CARRIED

2. Set Time Restrictions for Riverside Park Parking

*Type of Report:*	Legal and Operational
*Legal Reference:*	Traffic Regulations
*Document ID:*	380071
*Reporting Officer/s & Unit:*	Hayleigh Brereton, Manager Regulatory Solutions

2.1 Purpose of Report

To consider enforcing P120 time restriction for parking at the recreational facilities at Riverside Park.

Maori Consultative Committee's Recommendation

T Aranui / Mayor Dalton

That the Council resolve that the Committee’s recommendation be adopted.

CARRIED

COUNCIL RESOLUTION

Councillors Brosnan / Boag

a. That a P120 time restriction apply to the Riverside Park parking area accessed from Gloucester Street.

CARRIED

3. Annual Dog Control Report 2016/17

*Type of Report:*	Legal
*Legal Reference:*	Dog Control Act 1996
*Document ID:*	380169
*Reporting Officer/s & Unit:*	Hayleigh Brereton, Manager Regulatory Solutions

3.1 Purpose of Report

To present the territorial authority report on dog control policies and practices for the dog control registration year 1 July 2016 – 30 June 2017, for adoption by Council as required under Section 10A of the Dog Control Act 1996, prior to being submitted to the Secretary for Local Government and being made publically available.

Maori Consultative Committee's Recommendation

T Aranui / Mayor Dalton

That the Council resolve that the Committee’s recommendation be adopted.

CARRIED

COUNCIL RESOLUTION

Councillors Brosnan / Boag

a. That the Napier City Council Annual Dog Control Report 2016/17 be adopted by Council, submitted to the Secretary for Local Government, and published in accordance with the Dog Control Act 1996.

CARRIED

4. City Strategy Regulatory Activity Reports

*Type of Report:*	Information
*Legal Reference:*	N/A
*Document ID:*	374549
*Reporting Officer/s & Unit:*	Hayleigh Brereton, Manager Regulatory Solutions Malcolm Smith, Manager Building Consents Paul O'Shaughnessy, Team Leader Resource Consents

4.1 Purpose of Report

To provide an information update on regulatory activity in the city in each quarter. The attached reports covers cover the quarters from 1 January until 31 March 2017 and 1 April until 30 June 2017.

Maori Consultative Committee's Recommendation

T Aranui / Mayor Dalton

That the Council resolve that the Committee’s recommendation be adopted.

CARRIED

COUNCIL RESOLUTION

Councillors Brosnan / Boag

That Council

a. Receive the Quarterly City Strategy Regulatory Activity Report for the period 1 January 2017 to 31 March 2017.

b. Receive the Quarterly City Strategy Regulatory Activity Report for the period 1 April 2017 to 30 June 2017.

CARRIED

Reports from Finance Committee
held 13 September 2017

1. Statement of Proposal - Civic Site Optimisation

*Type of Report:*	Procedural
*Legal Reference:*	Local Government Act 2002
*Document ID:*	383441
*Reporting Officer/s & Unit:*	Fleur Lincoln, Strategic Planning Lead

1.1 Purpose of Report

The purpose of this report is to approve the Statement of Proposal that provides Council with the option to divest, by way of sale or long-term lease, the site currently occupied by the Civic Administration Building to a private developer for commercial development. The Statement of Proposal contains an outline of what is proposed; the reasons for the proposal; the options being considered their advantages and disadvantages; and the feasibility of the preferred option.

The Business Case contains the detailed information and analysis supporting the option put forward in the Statement of Proposal.

An Engagement Plan summary and methodology is also provided for Council approval.

Maori Consultative Committee's Recommendation

Councillor Tapine / T Aranui

That the Council resolve that the Committee’s recommendation be adopted.

CARRIED

COUNCIL RESOLUTION

Councillors Taylor / Wright

a. That the Statement of Proposal – Civic Site Optimisation be approved for consultation in accordance with the Engagement Plan Summary.

b. That the Statement of Proposal is notified to the public on the 4^th October 2017, with submissions closing 3 November 2017.

CARRIED

2. Loan Raising 2017/18

*Type of Report:*	Procedural
*Legal Reference:*	Local Government Act 2002
*Document ID:*	371199
*Reporting Officer/s & Unit:*	Ian Condon, Revenue and Treasury Manager

2.1 Purpose of Report

To approve new loan authorities and loan raising for 2017/18.

Maori Consultative Committee's Recommendation

Councillor Tapine / T Aranui

That the Council resolve that the Committee’s recommendation be adopted.

CARRIED

COUNCIL RESOLUTION

Councillors Taylor / Wright

That the Council resolve as follows:

a. That Council borrow such amounts and enter into such incidental arrangements on such terms and conditions as any of the Authorised Persons named in Resolution d. below may determine from time to time.

b. That every borrowing or incidental arrangement incurred or entered into by the Council on the terms and conditions determined by any of the Authorised Persons shall:

i. Be for the purposes specified below, or for general working capital purposes of the Council, subject, in each case, to the financial limitations contained in the Liability Management Policy.

NAME	PURPOSE	AMOUNT
Roading Loan 2017	Embankment Road Bridge	1,050,000
CBD Development Loan 2017	CBD Development	833,000
Whakarire Loan 2017	Whakarire Ave Groyne	500,000
Park Island Loan 2017	Park Island Expansion	1,260,000
Sportsgrounds Loan 2017	Sportsgrounds Infrastructure	2,268,000
Sportsgrounds Growth Loan 2017	Sportsgrounds Development	657,000
City General Loan 2017	General Borrowing	400,000
CBD Stormwater Loan 2017	CBD Stormwater Upgrade	355,000
Taradale Stormwater Loan 2017	Taradale Stormwater Upgrade	350,000
Conference Centre Loan 2017	Conference Centre Upgrade	1,115,000
		$8,788,000

ii. Be secured by and have the benefit of a Debenture Trust Deed, creating a charge over rates.

c. That the Council considers that the financial limitations contained in the Ten Year Plan and Liability Management Policy address the risks and benefits of the proposed loan and security to be given by the Council.

d. That the persons holding the following offices with the Council be designated as “Authorised Persons”:

i. Director Corporate Services

ii. Chief Financial Officer

iii. Revenue and Treasury Manager

e. That any of the Authorised Persons are hereby authorised, empowered and appointed, on behalf of the Council, (but subject to Resolutions a. and b. above) to:

i. Negotiate and approve the specific terms and conditions of the borrowing in accordance with the financial limitations contained in the Liability Management Policy;

ii. Negotiate, execute and deliver such documents and take all actions as any of the Authorised Persons may consider necessary for the purpose of giving effect to the borrowing and the security which may be given in respect thereof; and

iii. Sign, despatch, any letter, acknowledgement, notice, certificate, authority, approval, payment, or other document on behalf of the Council as any of the Authorised Persons may consider necessary or desirable in connection with, or incidental to, the matters referred to or authorised in paragraphs i or ii above.

f. That all further actions, documents, agreements, authorities, letters, payments, approvals or notices required in connection with the matters approved and authorised by these Resolutions be from time to time undertaken, executed, entered into, or given on behalf of the Council by any Authorised Persons, such further matters to be in the form and/or on the terms and conditions approved by an Authorised Person and the execution of any document/s relating to such matters by an Authorised Person shall be conclusive evidence of the agreement to and authorisation, approval and confirmation of that matter by the Council and the Authorised Persons.

g. That the authorisations set out in Resolutions d. to f. inclusive above shall remain in full force and effect until written notice of their revocation by resolution of the Council has been received by the Authorised Persons, provided that any person dealing with the Authorised Persons shall be entitled to assume that the Authorisations have not been revoked and remain in full force and effect and, in so assuming, shall be protected unless and until he or she has actual notice of such revocation

h. That the Council provides for the repayment of loans through the establishment of Redemption Funds or by such other mechanisms that are in accordance with the Liability Management Policy.

i. That copies of this resolution and all other resolutions, orders and documents relating to the said loans, certified by the Mayor and Chief Executive as correct extracts from the minutes of all proceedings of the Council may from time to time be sealed with the Common Seal of the Council as evidence of the same and issued as required.

CARRIED

3. Budgets to be carried forward to 2017/18

*Type of Report:*	Enter Significance of Report
*Legal Reference:*	Enter Legal Reference
*Document ID:*	384406
*Reporting Officer/s & Unit:*	Mary Quinn, Senior Management Accountant Caroline Thomson, Chief Financial Officer

3.1 Purpose of Report

To seek Council approval to carry forward budgets into 2017/18.

Maori Consultative Committee's Recommendation

Councillor Tapine / T Aranui

That the Council resolve that the Committee’s recommendation be adopted.

CARRIED

COUNCIL RESOLUTION

Councillors Taylor / Wright

That Council

a. Approve carrying forward budgeted expenditure of $1,499,000 from 2016/17 into 2017/18.

b. Approve the release of additional budget of $200,000 for the skate ramps at Bay Skate funded from the capital reserve.

c. Approve unbudgeted expenditure of $35,000 for street lighting for safety purposes at the Dickens Street West carpark, funded from the parking fund.

CARRIED

4. Christmas Cheer Funding Applications

*Type of Report:*	Operational
*Legal Reference:*	N/A
*Document ID:*	382414
*Reporting Officer/s & Unit:*	Belinda McLeod, Community Funding Advisor

4.1 Purpose of Report

To seek approval to apply for external funding to support the Christmas Cheer Appeal for 2017.

This was already a decision of Council at the Finance Committee meeting held on 13 September 2017.

Reports from Maori Consultative Committee
held 20 September 2017

1. Consultation on Maori Wards update

*Type of Report:*	Information
*Legal Reference:*	Local Government Act 2002
*Document ID:*	387578
*Reporting Officer/s & Unit:*	Jane McLoughlin, Team Leader Governance

1.1 Purpose of Report

To update the Māori Consultative Committee on community feedback on the survey on whether to establish Māori Wards in Napier City.

Maori Consultative Committee's Recommendation

Mayor Dalton / Councillor Tapine

That the Māori Consultative Committee

a. Receive the update on engagement with the public on Māori Wards to date.

b. Note that Council has approached leaders of Māori Organisations to discuss Māori Wards.

c. Note that Council will report back to the Māori Consultative Committee on 1 November 2017 with any further feedback received from Māori Organisations, and at that point, the Committee will be asked to make a recommendation to Council.

d. Note that Council’s decision on Māori Wards will be put to Council for decision on 8 November 2017.

CARRIED

COUNCIL RESOLUTION

Councillors Tapine / Boag

Mayor Dalton / Councillor Tapine

That the Māori Consultative Committee

a. Receive the update on engagement with the public on Māori Wards to date.

b. Note that Council has approached leaders of Māori Organisations to discuss Māori Wards.

c. Note that Council will report back to the Māori Consultative Committee on 1 November 2017 with any further feedback received from Māori Organisations, and at that point, the Committee will be asked to make a recommendation to Council.

d. Note that Council’s decision on Māori Wards will be put to Council for decision on 8 November 2017.

CARRIED

2. Update on Review of Māori Consultative Committee TOR

*Type of Report:*	Information
*Legal Reference:*	N/A
*Document ID:*	390365
*Reporting Officer/s & Unit:*	Charles Ropitini, Strategic Maori Advisor

2.1 Purpose of Report

To outline progress since the last update on the review of the Māori Consultative Committee’s Terms of Reference (TOR).

Maori Consultative Committee's Recommendation

Mayor Dalton / Councillor Tapine

That the Māori Consultative Committee:

a. Receive a verbal update on progress of the review of the Māori Consultative Committee.

CARRIED

COUNCIL RESOLUTION

Councillors Tapine / Boag

Mayor Dalton / Councillor Tapine

That the Māori Consultative Committee:

a. Receive a verbal update on progress of the review of the Māori Consultative Committee.

CARRIED

Reports Under Delegated Authority

1. Requests for Official Information

*Type of Report:*	Information
*Legal Reference:*	Local Government Official Information and Meetings Act 1987
*Document ID:*	391501
*Reporting Officer/s & Unit:*	Sarah Ashworth, PA to Chief Executive

1.1 Purpose of Report

To report on written requests for official information received to 15 September 2017.

COUNCIL RESOLUTION

Councillors Jeffery / Price

That Council:

Receives the report.

CARRIED

2. Tenders Let

*Type of Report:*	Information
*Legal Reference:*	Enter Legal Reference
*Document ID:*	391504
*Reporting Officer/s & Unit:*	Sarah Ashworth, PA to Chief Executive

2.1 Purpose of Report

To report on Tenders Let under delegated authority from 1 August to

15 September.

COUNCIL RESOLUTION

Councillors Jeffery / Price

That Council:

Receives the report.

CARRIED

3. Resource Consents

*Type of Report:*	Information
*Legal Reference:*	Resource Management Act 1991
*Document ID:*	391507
*Reporting Officer/s & Unit:*	Sarah Ashworth, PA to Chief Executive

3.1 Purpose of Report

To present the report on Resource Consents issued under delegated authority from 2 August to 19 September.

COUNCIL RESOLUTION

Councillors Jeffery / Price

That Council:

Receives the report.

CARRIED

4. Schedule of Documents Executed Under Seal

*Type of Report:*	Information
*Legal Reference:*	N/A
*Document ID:*	391511
*Reporting Officer/s & Unit:*	Sarah Ashworth, PA to Chief Executive

4.1 Purpose of Report

To report Documents Executed Under Seal from 1 August to 15 September.

COUNCIL RESOLUTION

Councillors Jeffery / Price

That Council:

Receives the report.

CARRIED

PUBLIC EXCLUDED ITEMS

COUNCIL RESOLUTION

Councillors Wise / Tapine

That the public be excluded from the following parts of the proceedings of this meeting.

CARRIED

Reports from Finance Committee held 13 September 2017

1. Service Delivery Review (17A) for Transport

2. Service Delivery Review for Waste Minimisation

3. Council Projects Fund - Applications

GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED	REASON FOR PASSING THIS RESOLUTION IN RELATION TO EACH MATTER That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information where the withholding of the information is necessary to:	GROUND(S) UNDER SECTION 48(1) TO THE PASSING OF THIS RESOLUTION 48(1)(a) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:
Reports from Finance Committee held 13 September 2017
1. Service Delivery Review (17A) for Transport	7(2)(b)(ii) Protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information 7(2)(i) Enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7 (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.
2. Service Delivery Review for Waste Minimisation	7(2)(h) Enable the local authority to carry out, without prejudice or disadvantage, commercial activities 7(2)(i) Enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7 (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.
3. Council Projects Fund - Applications	7(2)(b)(ii) Protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information	48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7 (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.

The meeting closed at 4.22pm.

APPROVED AND ADOPTED AS A TRUE AND ACCURATE RECORD OF THE MEETING

CHAIRPERSON:_____________________________

DATE OF APPROVAL:____________________

NAPIER CITY COUNCIL

Civic Building

231 Hastings Street, Napier

Phone: (06) 835 7579

www.napier.govt.nz

Extraordinary Meeting of Council

Open

MINUTES

Meeting Date:

Thursday 26 October 2017

Time:

4.00pm – 4.07pm

Venue:

Large Exhibition Hall

Napier Conference Centre

Marine Parade

Napier

Present:	The Mayor (In the Chair), Councillors Boag, Dallimore, Hague, Jeffery, McGrath, Price, Tapine, Taylor, White, Wise and Wright
In Attendance:	Chief Executive, Director Corporate Services, Director City Strategy, Chief Financial Officer, Corporate Planner, Senior Management Accountant, Corporate Accountant
Administration:	Governance Team

2017/18
Events Promotion	140,000
Anderson Park Upgrade	772,000
Coastal Hazard Strategy	100,000
Aquatic development provision	1,500,000
Bay Skate Ramps	200,000
Total 2017/18	2,712,000

2018/19
Memorial Square Building Development	300,000
Hockey Turf	500,000
Walkway/Cycleway development	253,000
Total 2018/19	1,053,000

TOTAL CAPITAL COMMITMENTS	$3,765,000

Date	Document	Presenting Officer
29.09.17	Deed of Surrender & A&I Form - 3 Lever St	Jenny Martin
29.09.17	Deed of Lease – Blokhart	Jenny Martin
11.10.17	Warrant of the Resource Management Act sec 38 (5)	Eric Le roux
17.10.17	Kenny Road - Easement instrument to partially surrender land	Colin Hunt
17.10.17	Kenny Road - Easement instrument to create covenant	Colin Hunt
26.10.17	Memorandum of Lease – 101 Battery Rd	Jenny Martin
26.10.17	Client A&I Form & Consent Form	Jenny Martin

Consent Number	Site Location	Applicant	Proposal	Activity Status	Decision Date
170130	259 Church Road	H & E Green	Construct a garage infringing the 5m front yard	Restricted Discretionary	20 September 2017
170116	73, 77, 79 & 81 Dalton Street	Lot Nine Limited	Multi-unit development creating a total of five commercial units involving alterations and seismic strengthening of a group 1 heritage building	Discretionary	20 September 2017
170113	111 Main North Road	Hawkes Bay Airport Limited	Expansion of the Hawkes Bay Airport terminal involving works upon a HAIL site (NES Contaminated Soils)	Controlled	20 September 2017
170120	2 Tennyson Street	Anca Properties Limited	Alterations to a Group 1 heritage item to create an additional commercial tenancy	Discretionary	26 September 2017
170127	5/274 Te Awa Avenue	D Watt	Reposition existing garage out of an area of significance to Māori (Group 4 heritage item)	Variation	29 September 2017
170126	7 Tu Atu Street	KiwiRail	Change to outline plan to include the construction of modular staff area, workshop and storage facilities	Outline Plan	29 September 2017
170125	78 Niven Street	San Niven Limited	Main Industrial zone multi-unit industrial development creating two commercial/industrial units and four storage units	Controlled	29 September 2017
170124	165 Kaimata Road	DR Monrad	Construct a dwelling within an area of significance to Māori (Group 4 Heritage item)	Restricted Discretionary	2 October 2017
170131	12 Aspiring Drive	Stonewood Homes Hawkes Bay Limited	Construct a garage within the 5m front yard within the Main Residential zone	Restricted Discretionary	3 October 2017

S17078	230 Puketitiri Road	East Coast Gardens Limited	Rural Residential subdivision to create an additional lot (two in total)	Controlled	6 October 2017
S17077	91 Puketapu Road	WDC Hawkes Bay Limited	Main Residential zone subdivision creating two additional lots (three in total)	Controlled	6 October 2017
170128	21 Creagh Street	J Lundberg & C Gardner	Construction of a double garage and studio within the Te Awa Bungalow Character zone	Restricted Discretionary	6 October 2017
170133	39A Te Awa Avenue	A1 Homes	Waiver of vehicle manoeuvring requirements	Restricted Discretionary	9 October 2017
170132	68 McElwee Street	CW Miller	Earthworks exceeding permitted threshold within the Jervoistown zone	Restricted Discretionary	10 October 2017
170136	11A Avenue Road	Stan Holdings Limited	Erect single story dwelling which infringes site coverage rule	Restricted Discretionary	10 October 2017
S17079	28 Anzac Avenue	MF Hugo	Main Residential zone subdivision of site to create one additional lot (two in total)	Controlled	10 October 2017
S17074	240 Guppy Road	240 Guppy Limited	Main Residential zone subdivision to create 42 residential lots, one access lot and one lot to vest as legal road	Controlled	9 October 2017
S17075	240 Guppy Road	240 Guppy Limited	Main Residential zone subdivision to create 31 residential lots, one access lot and one lot to vest as legal road	Controlled	9 October 2017
S17076	113 Fryer Road	Neil & Diana Kirton	Rural Residential subdivision creating one additional lot and a balance lot amalgamated with adjoining title	Controlled	13 October 2017
170141	7A Coverdale Street	DM Nicholas	Request for a waiver for the onsite provision of a vehicle manoeuvring space for a proposed new dwelling	Restricted Discretionary	10 October 2017
170045	126 Puketitiri Road	S Cormack & W Pirie	Establish and day care centre within the Rural Residential zone	Restricted Discretionary	9 October 2017

170139	40 Hurunui Drive	The Pemberley trust	Construct a dwelling which infringes the site coverage provision within the Main Residential zone	Restricted Discretionary	18 October 2017
170121	401 Prebensen Drive	Blokart HB	Develop a Blokarting stabilised track and gravel car park within the Rural Conservation zone	Non-complying	18 October 2017
170112	192 Hastings Street	HB Land Development Company Limited	Multi-unit development involving seismic strengthening and alterations to a Group 1 heritage building	Discretionary	9 October 2017
S17081	27 Franklin Road	DM Smith	Subdivision of Main Rural site to adjust boundaries	Controlled	12 October 2017
170134	3 Bowen Place	E & C Jaritz	Addition to garage and first floor bedroom which infringes front yard and height to front boundary rule	Restricted Discretionary	13 October 2017
170140	58 Ferguson Street	MA Pittar	Additions to dwelling which infringe height plane	Restricted Discretionary	17 October 2017
170152	3A Ossian Street	Bish Wines Limited	Section 127 variation to approved Resource Consent RM160157 to facilitate a bar/restaurant within the Mixed Use zone	Variation	19 October 2017
170142	45 Guys Hill Road	Taheke Trust	Construct a retaining wall exceeding a height of 1.5m within the 3m front yard within the Napier Hill Character zone	Restricted Discretionary	25 October 2017
170151	6/15 Hardinge Road	CE Woodman	Extension to an existing licensed premise (bar/restaurant) within the Mixed Use zone	Variation	27 October 2017
S17082	82 Meeanee Quay	Harrison Bentley Limited	Subdivide site to create an additional lot (two in total)	Restricted Discretionary	30 October 2017
170146	7 Ridgeway Terrace	GL Hume	Construct a dwelling within the 7.5m front yard within the Lifestyle Character zone	Restricted Discretionary	31 October 2017

Council Members	The Mayor (In the Chair), Councillors Boag, Brosnan, Dallimore, Hague, Jeffery, McGrath, Price, Tapine, Taylor, White, Wise and Wright
Officer Responsible	Chief Executive
Administration	Governance Team
	Next Council Meeting Wednesday 20 December 2017

*Type of Report:*	Operational and Procedural
*Legal Reference:*	Local Government Act 2002
*Document ID:*	393607
*Reporting Officer/s & Unit:*	Adele Henderson, Director Corporate Services Ian Condon, Revenue and Treasury Manager Caroline Thomson, Chief Financial Officer

Type of Report:	Information
Legal Reference:	Local Government Official Information and Meetings Act 1987
Document ID:	401541
Reporting Officer/s & Unit:	Sarah Ashworth, PA to Chief Executive