Extraordinary Meeting of Council

Open Agenda

 

Meeting Date:

Tuesday 10 April 2018

Time:

3.00pm

Venue:

Break Out Room 2
Napier Conference Centre
Marine Parade
Napier

 

 

Council Members

Mayor Dalton (In the Chair), Councillors Boag, Brosnan, Dallimore, Hague, Jeffery, McGrath, Price, Tapine, Taylor, White and Wright

Officer Responsible

Chief Executive

Administrator

Governance Team

 

Next Council Meeting

Tuesday 15 May 2018

 

 


Extraordinary Meeting of Council - 10 April 2018 - Open Agenda

ORDER OF BUSINESS

Apologies

Councillor Wise

Conflicts of interest

Public forum

Announcements by the Mayor

Announcements by the management

New reports

1      Adoption of Underlying information for Long Term Plan Consultation Document............. 3    

 


Extraordinary Meeting of Council - 10 April 2018 - Open Agenda                                                                                                                              Item 1

New Reports

 

1.    Adoption of Underlying information for Long Term Plan Consultation Document

Type of Report:

Legal

Legal Reference:

Local Government Act 2002

Document ID:

461971

Reporting Officer/s & Unit:

Adele Henderson, Director Corporate Services

 

1.1   Purpose of Report

To adopt the Consultation Document for the 2018-28 Long Term Plan and supporting documents. The preparation of the documents, the consultation document and the consultation process are in accordance with Section 93 of the Local Government Act 2002.

 

Officer’s Recommendation

 

That Council

a.   Adopt the following documents as supporting information for the Consultation Document for the Napier City Council 2018-28 Long Term Plan:

·     Council Controlled Organisations

·     Council Funding and Financial Policies:

­       Revenue and Financing Policy

­       Liability Management Policy

­       Investment Policy

­       Rates Remission Policy

­       Rates Postponement Policy

­       Policy on Remission and Postponement of Rates on Māori Freehold Land

·     Significant Planning Assumptions

·     Council Financial Statements:

­       Statement of Accounting Policies

­       Prospective Statement of Comprehensive Revenue and Expense

­       Prospective Statement of Financial Performance

­       Prospective Statement of Changes in Equity

­       Prospective Statement of Financial Position

­       Prospective Statement of Cash Flows

­       Prospective Statement of Changes in Reserve Funds

·      Funding Impact Statement (Whole of Council)

·      Capital Programme

·      Financial Prudence Benchmarks

·      Financial Strategy

·      Infrastructure Strategy

·      Activity Groups (Statements including FIS)

 

b.   Adopt as a separate consultation item the Draft Development and Financial Contributions Policy.

c.   Approve the Consultation Document for Napier City Council 2018-28 Long Term Plan for public consultation.

d.   Note that these policies and financial statements are subject to corrections of grammatical errors, minor changes and any changes arising from the consultation and audit processes.

 

Mayor’s Recommendation

That the Council resolve that the officer’s recommendation be adopted.

1.2   Background Summary

At the Finance Committee meeting on 6 December 2017 and Council meeting on 16 March 2018 Council has approved and adopted many of the supporting documents and a Draft of the Consultation Document in preparation for the Audit process.

 

The following documents will be circulated to Council under separate cover:

 

·     Consultation Document

·     Infrastructure Strategy

·     Prospective Statement of Change in Reserve Funds

·     Council financial statements

·     Capital Programme

 

Audit NZ has subsequently completed their audit of these documents and the audit opinion will be inserted into the Consultation Document and tabled at the Committee meeting.

 

Amendments to supporting documents already approved by Council

Minor changes have been made to the following documents approved by Council at its meeting on 16 March 2018:

 

·     Activity Statements

·     Council Funding and Financial Policies

 

Supporting documents already adopted by Council

These documents have been adopted by Council in previous meetings and had minor or no changes as a result of the audit process. Any changes are noted.

 

·     Community Outcomes and Council Activities

·     Significance and Engagement Policy

·     The Schedule of Fees and Charges to apply from 1 July 2018 adopted on 16 March 2018.

 

1.3   Issues

N/A

1.4   Significance and Consultation

Consultation on the attached documents will be undertaken as per Section 83 of the Local Government Act for a period of at least one month from 13 April 2018 to 14 May 2018.  An opportunity to submit to this plan will be available during that period, after which Council will provide a hearings and deliberations process to consider the Long Term Plan feedback.

1.5   Implications

Financial

Full financial information is available in the financial statements available as part of the Long Term Plan underlying information and within the Consultation document on specific consultation matters.

Social & Policy

N/A

Risk

N/A

1.6   Options

N/A

1.7   Development of Preferred Option

N/A

 

1.8   Attachments

a     Council Controlled Organisations

b     Council Funding and Financial Policies

c     Significant Planning Assumptions

d     Council Financial Statements (Under Separate Cover)

e     Funding Impact Statement (Whole of Council)

f     Capital Programme (Under Separate Cover)

g     Financial Prudence Benchmarks

h     Financial Strategy

i       Activity Groups (statements including FIS)

j      Draft Development and Financial Contributions Policy

k     Prospective Statement of Changes in Reserve Funds (to be tabled) (Under Separate Cover)

l      Infrastructure Strategy  (Under Separate Cover)

m     Consultation Document (Under Separate Cover)   


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