Agenda of Ordinary Meeting of Council

Ordinary Meeting of Council - 26 June 2018 - Open Agenda Item 1

Agenda Items

1. Representation Review - Submissions on Initial Proposal

Type of Report:	Legal
Legal Reference:	Local Electoral Act 2001
Document ID:	482720
Reporting Officer/s & Unit:	Deborah Smith, Governance Advisor

1.1 Purpose of Report

To provide submissions and brief analysis for the Hearing and Deliberations on the Representation Review Initial Proposal.

Officer’s Recommendation

That Council:

a. Hears and deliberates on the submissions on the Initial Proposal.

b. Determines which system of representation it considers best provides for effective representation of communities of interest within Napier City, and which provides fair representation, the fundamental determinant of which is population equality within +/- 10%.

c. Directs Officers to record and publicly notify the Final Proposal and the responses to submissions along with the reasons for each response, as required under section 19N(2) of the Local Electoral Act 2001.

Mayor’s Recommendation

That the Council resolve that the officer’s recommendation be adopted.

1.2 Background Summary

Following the Council’s decision on the Initial Proposal for the 2018 Representation Review made 9 April 2018, consultation was undertaken with the public from 11 April to 17 May 2018. Council’s Initial Proposal was to maintain the status quo (see Attachment A).

1.3 Issues

No issues.

1.4 Significance and Engagement

The opportunity to provide feedback was communicated to the community via Council’s website, social media, newspaper advertisements, community posters and bookmarks (see Attachment B).

The web page for the Representation Review included all the information that had been considered by Council in making its decision, including the officer’s reports and analysis, and pre-engagement survey results.

The pre-engagement and consultation processes were discussed in detail at several meetings of the Māori Consultative Committee, so they were informed and able to encourage their networks to participate in the consultation.

The public were able to provide their feedback via an online submission form, a PDF form that could be printed, completed and returned, or a hard copy form that could be collected from Council’s Customer Service Centre and Libraries for completion.

Submissions:

Thirty-seven submissions were received during the consultation period (see Attachment C), with one late submission received on 18 May 2018. The late submission has not been included in this analysis, but supported the majority view of the submitters.

It is of note that only four submissions were received during the 2012 Representation Review consultation, so there has been a significant increase in the level of public feedback for this process.

Twelve people indicated that they wished to speak to their submissions, and have been invited to attend the meeting from 2pm to be heard and answer any questions from Councillors. Those who will be speaking to their submission have been given up to five minutes to speak, followed by any questions.

Results in Brief

Submitters were asked whether they agreed with the Initial Proposal (being to maintain the status quo), and then invited to comment on any or all of its three sections:

· Their preferred electoral system, whether fully at large, ward only, the current mix or an adjusted mix of at large and wards,

· Their preferred number of elected members, and

· Whether they would like community boards to be established or not.

Electoral System

The results for the preferred electoral system are shown in the graph below:

Ward Only

A strong majority of submitters (70%, 26 submissions) supported an electoral system structured of wards only.

Reasons provided for this preference included:

· That the ward system has been linked historically to greater voter turnout and increased public participation,

· That it was felt that having only wards would be fairer, more evenly distribute representation through all strata of the community, and better represent people in areas of higher deprivation and different ethnic groups,

· That the positions on Council would be better contested and those elected more directly accountable to their ward communities. It was also anticipated that the ward councillors would more clearly understand and advocate for the particular concerns of their discrete communities, within their responsibility to the city overall,

· Workload would be more equally shared across all councillors, and

· It would make standing as a candidate more accessible to a wider range of people as the costs of an election campaign would be lower having to address only the members of a ward rather than the whole city.

Status Quo

The status quo mixed system (i.e. the Initial Proposal) was supported by 17% of submitters (six submissions).

Most of these submitters did not provide a reason for their preference. The one comment that was received amongst this group of submissions was that the submitter liked being able to vote for a greater proportion of the total number of councillors than a ward-only system would allow.

Other

The fully at large system was supported by 3% of submitters (one submission). The submitter felt the city is not large or spread out enough to warrant wards.

A reworked mixed system was supported by one submission, which proposed expanding the ward system to two representatives for each ward and four at large members. This proposal would remove single member wards.

Three submitters (8%) provided comments in relation to representation that were considered unclear enough not to be allocated against a specific result:

· “I am in favour of keeping the ward system. I am convinced that it results in a fairer representation of all Napier residents, including the poorer and less-well educated ones.”

o The current system is a mixed one.

· “Based on what I have read I would like to see a chance to the current system. My submission would be a move away from ‘At Large’ Councillors.”

o The current system incorporates At Large councillors.

· “I would like to support keeping wards and also introducing Māori wards.”

o This does not specify whether status quo, a reworked mix or ward only system is preferred.

Council Size

The results for the preferred number of elected members are shown in the graph below:

The majority of submitters (51%) were happy with the current number of elected members; there were also many submitters that did not comment on this topic (38%).

The other proposals were for 10 and a Mayor, and four elected members per ward or 16 in total.

Establishment of Community Boards

Submitters were also invited to comment on whether they would like community boards to be established. The majority of submitters did not comment on this at all (54%). Of those that did, the majority did not support the establishment of community boards, as shown in the graph below:

The geographic spread of the submitters is demonstrated in the graph below:

1.5 Decision Making Process and Next Steps

Final Proposal

In reaching its decision, which will be communicated as a Final Proposal, Council is required to ensure compliance with sections 19T and 19V of the Local Electoral Act 2001. These require that effective representation of communities of interest is provided and fair representation of each ward or subdivision is achieved.

Effective representation requires consideration of the communities of interest within the District and how an electoral system would best be structured to represent them, and where wards exist that the boundaries coincide with the current statistical meshblock areas determined by Statistics New Zealand and used for parliamentary electoral purposes.

Where wards or subdivision exist, fair representation occurs when the population of each ward or subdivision, divided by the number of members to be elected by that ward or subdivision, produces a figure no more than 10% greater or smaller than the population of the district divided by the total number of elected members (other than the mayor).

The Council must consider all submissions and make decisions on representation based on these submissions. Once Council has considered the submissions, it can make amendments to its original resolutions as it thinks fit on the basis of the submissions made. It is important to note that Council’s final decision must be based on its original decision or on the submissions. It cannot now introduce new options.

Once Council has resolved on the submissions made, there will be a further public notice incorporating any amendments made and stating both the reasons for the amendments and the reason for any rejection of submissions. This is the “Final Proposal”.

Appeals and Objections

Submitters have the right of appeal against the Council decision.

If Council amends its original Proposal in light of the submissions, there is a right of objection given to the general public to any amended resolutions. For clarity, if the Final Proposal amended the number of councillors proposed but retained the intention not to establish community boards, the number of councillors could be objected to as this is new, but not the stance on community boards as this was consulted on as part of the Initial Proposal.

If there are no changes to the Proposal, and none of the submitters appeal within the allotted time period, then Council’s original decision becomes the Final Proposal that will apply for the 2019 and 2022 elections.

Appeals or objections may be lodged from one month after the public notice of the Final Proposal through to 20 December 2018. If there are appeals by submitters (or objections to an amended proposal), the Local Government Commission will review and determine the Council’s representation arrangements. This process would be completed in April 2019 and any directive would ideally be implemented prior to July 2019 when candidacy nominations open for the 2019 elections. Determinations can be appealed to the High Court but only on a point of law.

If there are no appeals or objections by 20 December, the Final Proposal is confirmed and a public notice must be placed advising of this.

1.6 Options

After considering the submissions, the options available to Council are as follows:

a. Confirm its original proposal (being status quo),

b. Adopt any proposal put forward by the submitters, or

c. Modify its original resolutions on the basis of the submissions made.

It is up to the Council to determine what representation system it wants, based on its original decisions and the submissions, provided the final decision complies with the Local Electoral Act 2001 and gives particular consideration to sections 19T and 19V, that effective representation of communities of interest is provided and fair representation of each ward or subdivision is achieved. It is essential to give reasons for the decisions reached.

1.7 Attachments

a Attachment A - Initial Proposal ⇩

b Attachment B - Examples of engagement and communications tools ⇩

c Attachment C - Submissions ⇩

Ordinary Meeting of Council - 26 June 2018 - Open Agenda

Ordinary Meeting of Council

Open Minutes

Meeting Date:	Tuesday 15 May 2018
Time:	3.00pm – 3.16pm
Venue	Council Chamber Hawke’s Bay Regional Council 159 Dalton Street Napier

Present	The Mayor (In the Chair), Councillors Boag, Brosnan, Dallimore, Hague, Jeffery, McGrath, Price, Tapine, Taylor, White, Wise and Wright
In Attendance	Director City Services (Acting Chief Executive), Director Corporate Services, Director Community Services, Director Infrastructure Services, Director City Strategy, Manager Communications and Marketing, Manager Regulatory Solutions
Administration	Governance Team

Apologies

Nil

Conflicts of interest

Nil

Public forum

Nil

Announcements by the Mayor

It was agreed that a question and answer session would be arranged for councillors in relation to the Napier Aquatic Centre proposed options.

Announcements by the management

Nil

Confirmation of minutes

Council resolution

Councillors Price / Hague

That the Draft Minutes of the Extraordinary meeting held on 9 April 2018 be confirmed as a true and accurate record of the meeting.

Carried

Council resolution

Councillors Price / Hague

That the Draft Minutes of the Extraordinary meeting held on 10 April 2018 be confirmed as a true and accurate record of the meeting.

Carried

Council resolution

Councillors Price / Hague

That the Draft Minutes of the Extraordinary meeting held on 24 April 2018 be confirmed as a true and accurate record of the meeting.

Carried

New Reports

1. Lease of Reserve - Royal New Zealand Plunket Trust, Onekawa Park

Type of Report:	Legal
Legal Reference:	Reserves Act 1977
Document ID:	459560
Reporting Officer/s & Unit:	Bryan Faulknor, Manager Property Jenny Martin, Property and Facilities Officer

1.1 Purpose of Report

To seek Council approval for a ground lease with the Royal New Zealand Plunket Trust for the land occupied by the outdoor play area at the Plunket premises on Onekawa Park.

At the Meeting

It was noted that while this item is largely procedural, it gave the existing lessee more stability and would encourage them to invest in the property in the way they have indicated they wish to.

Council resolution

Councillors Brosnan / Tapine

That Council

a. Enter into a ground lease, pursuant to Section 73(3) of the Reserves Act 1977, with the Royal New Zealand Plunket Trust for the land occupied by the outdoor play area at Onekawa Park for a term of approximately eight years with one 15 year right of renewal.

Carried

2. Lease of Reserve - Napier City Petanque Club Incorporated

Type of Report:	Legal
Legal Reference:	Reserves Act 1977
Document ID:	461515
Reporting Officer/s & Unit:	Bryan Faulknor, Manager Property Jenny Martin, Property and Facilities Officer

2.1 Purpose of Report

To obtain Council approval to enter into a ground lease with the Napier City Petanque Club Incorporated for the land occupied by the Club at Nelson Park, Napier South for a term of fifteen years with one fifteen year right of renewal.

At the Meeting

There was no discussion on this item.

Council resolution

Councillors McGrath / Wise

That Council

a. Approve a ground lease, under Section 54 of the Reserves Act 1977, with the Napier City Petanque Club Incorporated for a term of fifteen years with one fifteen year right of renewal.

Carried

3. Joint Committee Unconfirmed Minutes

Type of Report:	Information
Legal Reference:	N/A
Document ID:	471122
Reporting Officer/s & Unit:	Cheree Ball, Governance Advisor

3.1 Purpose of Report

To present the unconfirmed minutes of the Hawke’s Bay Drinking Water Governance Joint Committee, held on 24 October 2017, and the Hawke’s Bay Civil Defence Emergency Management Group meeting, held on 27 November 2017.

At the Meeting

There was no discussion on this item.

Council resolution

Councillors Wise / Taylor

That Council:

a. Receive the unconfirmed minutes of the Hawke’s Bay Drinking Water Governance Joint Committee from 24 October 2017.

b. Receive the unconfirmed minutes of the Hawke’s Bay Civil Defence Emergency Management Group meeting from 27 November 2017.

Carried

REPORTS / RECOMMENDATIONS FROM THE STANDING COMMITTEES

Māori CONSULTATIVE COMMITTEE MEETING - 8 May 2018

Council resolution

Councillors Tapine / Boag

That the Māori Consultative Committee Minutes be received.

Carried

At the Meeting

It was noted that Liz Ratima has stepped down from the Committee; Te Whetu Marama Henare-Winiata has accepted the role.

Note: The Māori Consultative Committee Recommendations in relation to the Standing Committees items are recorded with each specific item.

Reports from Finance Committee held 1 May 2018

1. Water Supply Update

Type of Report:	Operational
Legal Reference:	N/A
Document ID:	465890
Reporting Officer/s & Unit:	Chris Dolley, Manager Asset Strategy

1.1 Purpose of Report

To provide an update to Council on:

- Program of work to improve security of source.

- Progress of the Water Safety Plan Improvement Plan.

Māori Consultative Committee's recommendation

Councillor Tapine / T Aranui

That the Council resolve that the Committee’s recommendation be adopted.

Carried

At the Meeting

In response to questions from councillors, it was clarified that:

· Communications from the Director of Health and the DHB in regards to the water enquiry report and recommendations, including chlorination, were able to be requested under the Local Government Official Information and Meetings Act 1987 and there were no immediately identifiable issues with proactively releasing these.

· Members of the public who are concerned that chlorine in the water is making them feel itchy have been directed to the DHB or their local GP, who are best placed to advise on medical matters. It was noted that the level of chlorination in our system is very low and filters were available from large retailers which may be a longer term solution for those that had concerns.

· The network has been undergoing a cleaning and flushing process which may have created some discolouration in the water; the public have already been advised that the project is underway but there will be further regular updates in line with the communications plan.

It was noted that the processes are being refined for capturing and tracking questions asked but not able to be answered at meetings.

Council resolution

Councillors Brosnan / Price

The Finance Committee:

a. Note that

· Substantial progress has been made in addressing the condition of the bore headworks.

· Progress has been made with the Water Safety Plan Improvement Plan.

· Chlorination will continue for the Napier water supply.

Carried

2. Quarterly Report for the nine months ended 31 March 2018

Type of Report:	Enter Significance of Report
Legal Reference:	Enter Legal Reference
Document ID:	466202
Reporting Officer/s & Unit:	Caroline Thomson, Chief Financial Officer

2.1 Purpose of Report

To consider the Quarterly Report for the nine months ended 31 March 2018.

Māori Consultative Committee's recommendation

Councillor Tapine / T Aranui

That the Council resolve that the Committee’s recommendation be adopted.

Carried

At the Meeting

There was no discussion on this item.

Council resolution

Councillors Brosnan / Price

That the Committee

a. Receive the Quarterly Report for the nine months ended 31 March 2018.

Carried

3. Grant Applications for External Funding

Type of Report:	Operational
Legal Reference:	N/A
Document ID:	460290
Reporting Officer/s & Unit:	Belinda McLeod, Community Funding Advisor

3.1 Purpose of Report

a) To seek approval to apply for external funding to support three projects:

· New Year’s Eve event for 2018-2019.

· Napier Positive Ageing Strategy.

· Rangatahi Summit.

Māori Consultative Committee's recommendation

Councillor Tapine / T Aranui

That the Council resolve that the Committee’s recommendation be adopted.

Carried

At the Meeting

There was no discussion on this item.

Council resolution

Councillors Brosnan / Price

That Council

a. Approve the applications being made to external funding providers for grants for the following projects:

· Napier City Council New Year’s Eve event 2018/19

· Positive Ageing Strategy

· Rangatahi Summit

Carried

Reports Under Delegated Authority

1. Official Information Requests

Type of Report:	Information
Legal Reference:	Local Government Official Information and Meetings Act 1987
Document ID:	467697
Reporting Officer/s & Unit:	Cheree Ball, Governance Advisor

1.1 Purpose of Report

To present the year to date Official Information statistics.

At the Meeting

In response to questions from councillors it was clarified that:

· The Ombudsman investigation into an item included in the public excluded agenda of the December 2017 meeting of the Audit and Risk Committee has now been completed. The item in question was a verbal update on the water status at the time. It had been allocated to the public excluded section under section 7(2)(f)(i) of the Local Government Official Information and Meetings Act 1987 – that the effective conduct of public affairs through the free and frank expressions of opinions of members or officers or employees of any local authority may be maintained. The Ombudsman upheld the complaint, but recognised that Council had already undertaken a review of the allocation of papers into public excluded prior to the decision of the Ombudsman and no further action was required.

· Statistics on the numbers of LGOIMA requests to which charging has been advised, whether for all or part of the request, will be included in the monthly breakdown.

Council resolution

Councillors Taylor / Price

That Council:

a. Receives the report Official Information Requests 27 March 2018 to 2 May 2018.

Carried

2. Tenders Let

Type of Report:	Information
Legal Reference:	N/A
Document ID:	467695
Reporting Officer/s & Unit:	Sarah Ashworth, PA to Chief Executive

2.1 Purpose of Report

To report Tenders Let under delegated authority to 28 April 2018

At the Meeting

There was no discussion on this item.

Council resolution

Councillors Taylor / Price

a. Receive the report Tenders Let under delegated authority to 28 April 2018

Carried

3. Resource Consents

Type of Report:	Information
Legal Reference:	Building Act 2004
Document ID:	467698
Reporting Officer/s & Unit:	Sarah Ashworth, PA to Chief Executive

3.1 Purpose of Report

To present the report on Resource Consents issued under delegated authority for the period 15 March – 20 April 2018.

At the Meeting

There was no discussion on this item.

Council resolution

Councillors Taylor / Price

That Council

a. Receive the report on Resource Consents issued under delegated authority for the period 15 March – 20 April 2018.

Carried

4. Schedule of Documents Executed Under Seal

Type of Report:	Information
Legal Reference:	N/A
Document ID:	467700
Reporting Officer/s & Unit:	Sarah Ashworth, PA to Chief Executive

4.1 Purpose of Report

To report of documents executed under seal for the period 26 March to 11 May.

At the Meeting

There was no discussion on this item.

Council resolution

Councillors Taylor / Price

That Council

a. Receive the Report of Documents Executed Under Seal for the period 26 March to 11 May

Carried

PUBLIC EXCLUDED ITEMS

Council resolution

Councillors Boag / Wright

That the public be excluded from the following parts of the proceedings of this meeting.

Carried

Agenda Items

1. Lease of Ocean Boulevard parking facilities

Reports from Finance Committee held 1 May 2018

1. Bad Debt Write Off

2. Creative Communities Funding 2018

The general subject of each matter to be considered while the public was excluded, the reasons for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution were as follows:

General subject of each matter to be considered.	Reason for passing this resolution in relation to each matter. That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information where the withholding of the information is necessary to:	Ground(s) under section 48(1) to the passing of this resolution. 48(1)(a) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:
Agenda Items
1. Lease of Ocean Boulevard parking facilities	7(2)(h) Enable the local authority to carry out, without prejudice or disadvantage, commercial activities 7(2)(i) Enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7 (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.
Reports from Finance Committee held 1 May 2018
1. Bad Debt Write Off	7(2)(a) Protect the privacy of natural persons, including that of a deceased person	48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7 (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.
2. Creative Communities Funding 2018	7(2)(i) Enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7 (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.

The meeting moved into committee at 3.16pm

Approved and adopted as a true and accurate record of the meeting.

Chairperson .............................................................................................................................

Date of approval ......................................................................................................................

Ordinary Meeting of Council - 26 June 2018 - Open Agenda

Extraordinary Meeting of Council

Open Minutes

Meeting Date:

Friday 1 June 2018

Tuesday 5 June 2018

Wednesday 6 June 2018

Time:

9am

Venue

Breakout Room 2 (1 June 2018)
Large Exhibition Hall (5-7 June 2018)
Napier Conference Centre
Marine Parade
Napier

Present	The Mayor (In the Chair), Councillors Boag, Brosnan, Dallimore, Hague, Jeffery, McGrath, Price, Tapine, Taylor, White, Wise and Wright
In Attendance	Chief Executive, Director Corporate Services, Director Community Services, Director Infrastructure Services, Director City Services, Director City Strategy, Manager Communications and Marketing
Administration	Governance Team

Meeting opened with the Mayor’s prayer

Apologies

Councillors Brosnan/ Price

That the apology for lateness on Friday 1 June 2018 from Councillor Taylor be accepted.

Carried

Conflicts of interest

The Mayor advised that it is the responsibility of councillors to declare any interests they may have. Any Councillor who holds a Council appointed position on a body that has made a submission is not required to declare a conflict.

Hearing of Submissions

Name	Organisation	Brief summary
Dr Robin Gwynn		Dr Gwynn spoke to his submission in relation to consultation and democratic process. He urged Council to take a proactive stance in supporting the Local Government (Four Well-beings) Amendment Bill, as well as reinstating the word ‘Democracy’ to Council’s Governance Team job titles and descriptions, which was removed in the recent restructure.
Margaret Gwynn		Margaret Gwynn spoke to her submission, and in particular the Napier Aquatic Centre Development and Ahuriri Masterplan. Margaret noted her preference for the Aquatic Centre to remain at the current Onekawa site. In relation to the Ahuriri Masterplan, she acknowledged that Option 2 could go a long way to improving water quality in the estuary provided Council treats stormwater entering the estuary as wastewater.
June Graham		June Graham spoke to her submission supporting the need for the Aquatic Centre, noting however that this requires further consultation. June emphasised that any work in the inner harbour would have an effect on the estuary. She also raised concerns in relation to community housing, noting that although community housing comes at a cost this should be considered a priority.
Meeting adjourned at 9.27am - Break Meeting resumed at 9.55am
Don Alexander		Don Alexander spoke to his submission, requesting that eight fountains featuring coloured lighting be installed between Latham Street and Kennedy Road. Don confirmed that he would like to see Council work in partnership with Rotary to deliver this concept. He noted the previous fountains referred to in his submission featured a red light and were subject to vandalism on occasion.
Phillip Smith	Ātea a Rangi Educational Trust	Phillip (Piripi) Smith spoke to his submission, requesting $8,000 per year, over the next three years. Attendance for the Takanga o te Rā (Winter Solstice) event has already been confirmed for over 800 students from 20 schools. A further 1500-2000 people are expected to attend during the week of Matariki. There will be no costs to schools as transport costs have already been addressed. The Trust are looking to expand and include more Napier schools.
Bruce Andrew Carnegie	Napier & Districts Grey Power Assn	Bruce Carnegie spoke to his submission, made on behalf of Napier & Districts Grey Power Assn, in relation to the affordability of facilities and rates for pensioners. Particular areas of concern included parking, entry fees for Council facilities (including the Aquarium and Aquatic Centre), and rates increases. The high costs of living have a significant effect on our ageing population, especially those on a fixed income.
Kristen Price, Operations Manager	Toimata Foundation	Sally Chandler spoke on behalf of Kristen Price, regarding the Toimata Foundation’s submission. The Foundation would like to develop a partnership with Council to help deliver initiatives to the region in relation to the Ahuriri Masterplan and stormwater education through the Enviroschools programme. It was confirmed that funding is essential to the Foundation’s growth and provision of professional development.
Sir Graeme Seton Avery	HB Community Fitness Centre Trust	Sir Graeme Avery spoke to the HB Community Fitness Centre Trust’s submission regarding the proposal to build a Centre of Excellence in Human Performance at the Regional Sports Park. The Trust is seeking a commitment from Council for a $3M grant in the year 2021/22; they understand that consultation will be required. It was confirmed that Stage II includes a 50m pool which would require resource consent from Hastings District Council. It is hoped that construction on the 50m pool will begin in around 24 months. It was also noted that Napier schools’ usage of the current facility is just under 40%.
Mark Stephen Brown-Thomas		Mark Brown-Thomas spoke to his submission regarding community housing. Tenants are looking for reassurance from Council that nothing will change fin the short term, and alternative accommodation would be provided before any decision is made to sell properties. Council should consider the useful alternatives provided in the Morrison Law working paper for the longer term. It was confirmed that Council has no intention to sell houses at this stage; $200,000 has been set aside in this round to undertake a review of the Housing portfolio to fully assess current and future needs of the community and associated costs.
Carolyn Patricia Hooker	Age Concern Napier	Carolyn Hooker spoke on behalf of Age Concern Napier, regarding community housing. Council currently provides a supported and safe environment for elderly tenants. If these properties are sold to another organisation the same level of accountability to the community could not be guaranteed. Concerns regarding the long waiting lists for community housing were raised.
Murray Mills and Judy Mills	Waiapu Cathedral Environment Justice and Peace Network	Murray and Judy Mills spoke to their submission in relation to community housing, noting that this is not a good time to significantly change direction on this matter. Hawke’s Bay and Napier are currently experiencing escalating housing prices, together with a housing shortage. It is important for Council to maintain ownership and management of existing housing and expand holdings further in the future, including the provision of short-term emergency housing.
Joy Potaka-England	Pensioner groups for Community Housing only	Joy Potaka-England spoke regarding community housing on behalf of the residents of the Carlyle Place complex. It was requested that Council retain ownership/management of the flats at Carlyle Place. There are a number of single occupants currently residing in family housing; there is a shortage of single bedroom units, resulting in wasted bedrooms. It was confirmed that there is some resistance to relocating from older tenants, which contributes to the problem of bedrooms not in use.
Linda Walsh	Taradale Marketing Association	Linda Walsh spoke to her submission on behalf of the Taradale Marketing Association, noting that the Taradale community has been largely left behind with community facilities. They have requested installation of shade sails over the playgrounds in Taradale Park and Puketapu Road, and funding for a replacement mural on the Taradale Park toilet block. It was confirmed that the Association have been unsuccessful in their funding applications through other avenues.
Dr Susan Jacobs MNZM	National Council of Women of New Zealand Hawke's Bay Branch	Dr Susan Jacobs spoke to her submission, requesting that Council partner with the National Council of Women of New Zealand Hawke’s Bay Branch to restore the Women’s Rest building. They wish to retain the memorial purpose and architectural elements of the building and reopen it as a centre for the women of Napier, including facilities for parents and caregivers. The Heretaunga Women’s Centre provides an excellent example of how this could work. The latest structural report showed it is about 46% of Building Code, which is much better than originally thought. Council are looking at options for the future use of this building.
Stephanie Kennard	Napier City Business Inc.	Stephanie Kennard spoke to Napier City Business Inc.’s submission, requesting additional funding of $50k for events, security and safety in the CBD. The main focus of the events would be to develop the “after 5pm” economy in the town centre. Security issues in the CBD, including drug usage and disorderly behaviour, need to be addressed. It was noted that closing the road down Emerson Street could be helpful when the cruise ships are in town, but not otherwise. Members have not been approached to contribute to funding requirements as yet.
Shawn Elliott on behalf of John McCorkindale	Bluewater Hotel Complex / The RJG Trust	Shawn Elliott spoke on behalf of John McCorkindale, supporting the proposal to allow freeholding of leasehold properties. Council needs to ensure that all leasehold properties are treated equally; some properties have not had a market rental review since 2004. It was confirmed that a review of Council’s portfolio has not been completed at this time, as the formal decision of Council will not be made until end June 2018.
Meeting adjourned at 12.07pm - Break Meeting resumed at 12.55pm Councillor Taylor joined the meeting
Mark Aspden	Sport Hawke's Bay	Mark Aspden spoke on behalf of Sport Hawke’s Bay noting they are appreciative of the focus and investment that Council places on sport and recreation opportunities in the community. The additional $20K per annum that is sought is intended to contribute towards additional active hubs (where activities and healthy food are made available) and to allow for an increased focus on low participation communities.
Dr Nicholas Jones (Acting Clinical Director, HBDHB)	Hawke's Bay DHB	Dr Nicholas Jones spoke to the District Health Board’s submission; the DHB supports the approach taken by Council to its potable water supplies. They are happy to work with Council on communications in relation to water, chlorination and public health. The request for funding for the Housing Coalition was also raised.
Rex Graham & James Palmer	Hawke's Bay Regional Council	Paul Bailey spoke on behalf of Rex Graham, drawing attention to the implications of the TANK (Tutaekurī, Ahuriri, Ngaruroro and Karamu catchments) plan change outlined in the submission from Hawke’s Bay Regional Council with regards to water use and infrastructure planning for future development. The Regional Council is also supportive of the inclusion of the Ahuriri Estuary Masterplan in the Long Term Plan.
Neil Edmundson	Hawke's Bay Hockey Artificial Surface Trust	The Hawke’s Bay Hockey Artificial Surface Trust asked for Council to contribute towards maintaining the hockey turfs to supplement the financial contributions made by the players through the ‘pay to play’ concept established in the early 2000s. It was noted that the creation of a third turf would enable major national tournaments to be held in the Hawke’s Bay. There are some infrastructure upgrades required at Park Island which the Trust believes should sit with Council to address as they are broader in focus than just hockey. It was confirmed that the Trust would be in a position to service a loan in the short term.
Paul Bailey		Paul Bailey spoke to his individual submission, supporting the focus on dealing with stormwater discharges into the estuary, and the Ahuriri Estuary Masterplan. He recognised the challenges nationwide to resourcing water infrastructure teams has had an impact on the length of time taken to progress the work. Strong support was indicated for the implementation of webcasting of committee and council meetings, noting that there is significant interest amongst the public for topical issues and it would help with transparency and public understanding of why particular decisions have been made. There could be some negatives form webcasting, such as grandstanding behaviours from councillors, but this was potentially no different to a meeting with significant media presence. The Refurbishment and Replacement option was preferred for the National Aquarium of New Zealand; while the education component to the facility was a useful one, Mr Baily was concerned that the research component may be at cross purposes with the Regional Council’s mandate and may not be as environmentally responsible as posited
Meeting adjourned at 1.25pm – no speakers Meeting resumed at 1.32pm
Genevieve Bennett	Biodiversity Hawke's Bay	Biodiversity Hawke’s Bay is a standalone charity which is the product of seven years of preparation, and which intends to fill the gap in active leadership to promote the importance of maintaining and developing biodiversity in the region. The Charity sought support and leadership from Council in the form of $100K per annum for the next four years, and nominations for their Board. The Charity would be directed by Council as to where the preferred focus would be for spending the contribution. The Charity has not read the Ahuriri Estuary Masterplan in detail but would be happy to work with Council in this space.
David Wood		David Wood represented a group of neighbours who support the cross country drain from the expressway to the Awatoto pumping station in principle, but would prefer a comprehensive plan that incorporates: ensuring there is water in the drain year round to support bird and plant life, planting to create an ecosystem corridor along the drain, and a shared pathway which would link Taradale to Marine Parade. The group have considered other possible funding streams to contribute to the total for the project, but are aware that it would be a long term undertaking as the assessment and modelling contract has only recently been let and will require around 12 months for this phase to be completed. Schools have been approached for possible involvement and were interested in principle but time poor. Rotary clubs have not yet been approached but were identified as a possible source of volunteer labour.
Meeting adjourned at 1.55pm – no speakers Meeting resumed at 2.01pm
Erin Harford-Wright	Napier Port	Michael spoke on behalf of Erin Harford-Wright, noting that the Port supports the expansion of the National Aquarium in principle but believes there is a high level of risk to the project and it will be important that Council undertake due diligence prior to any full commitment to the project. It was asked that the inner harbour works be prioritised. The Ahuriri bypass is a critical transport corridor which is expecting significant increases in transport movements in the near future. There must be surety around the Ahuriri corridor functionality and accessibility to the Port; discussions should include the Port, Kiwirail and NZTA. It was important to ensure traffic keeps flowing through this main corridor and this was not broken by multiple pedestrian crossings in the area.
John Buck, Chairman	Cranford Hospice Foundation	John Buck spoke on behalf of the Cranford Hospice Foundation who are undertaking a project to develop a new facility for the region, the total cost of which is expected to be $15,126,000. The project will take place over four years, with construction due to begin next year. The Trust has also approached Hastings District Council and the Hawke’s Bay Regional Council, and is looking for funding ($2M) and service contributions over the four years.
Peter Dunkerley	Hawke's Bay Knowledge Bank	Peter Dunkerley spoke on behalf of the Knowledge Bank. The contribution from Council is requested to help with the daily running of the facility, which is primarily operated by volunteers with support from two part time staff. The Bank has recently been gifted the Russell Spiller collection of over 1 million images which is expected to take several years to catalogue.
Meeting adjourned at 2.26pm – no speakers Meeting resumed at 2.44pm
Shayne Walker	Maungaharuru-Tangitū Trust	Mr Walker was welcomed to the proceedings with a short mihi from Council’s Strategic Māori Advisor. Shayne Walker spoke on behalf of Maungaharuru-Tangitū Trust (MTT), who have requested $100K from Council under the Long Term Plan. The Trust wants to create authentic partnership with Council, and will work with Council towards a less transactional approach to interactions. MTT conceptually support the National Aquarium of New Zealand expansion project. It was noted that a correction had been previously requested to the statement that Mr Hori Reti represents MTT on the Māori Consultative Committee; it was asked that this be actioned as soon as possible. MTT believes that there is too much discretion at Planner/ Management level as to whether Resource Consents are notified or not, and advised that too often when a consent was not notified the Trust were not provided with the consent information to review. It was asked that this be addressed.
Meeting adjourned 2.59pm – Break Meeting reconvened 3.24pm
Charles Cordwell	Surf Life Saving New Zealand	Charles Cordwell spoke on behalf of Surf Lifesaving New Zealand, which provides guards for both main beaches in Napier seven days a week over the summer period and on a volunteer basis for weekends throughout the rest of the year. They also offer an education programme for primary school children. The organisation does its best to employ local youth. Duty guards must be at least 16 years old, and the patrol leads tend to be early to mid-20s. They are requesting funding for lifeguard services over three years in order to be able to better cover the actual costs of the service and to retain the more skilled guards over multiple years. Currently Council contributes $48K per annum; they have requested $189K over three years, or $66K in the first year and $62K in the second and third years.
Greendale Tennis Club; Taradale Cricket Club; Taradale Sports Association		The Taradale Clubs have invested in developing a project to expand the Greendale Club footprint, which would create benefits for each sport using the club. The representatives asked that the proposed skate/ bowl development be postponed until the whole park development can be looked at. The club intends to contribute half of the development costs and is looking for the remaining 50% from other sources, including Council. It was also hoped that Council might contribute help with infrastructure for the project such as drainage and concrete laying. At this point key stakeholders have been spoken to about the proposal but the wider community of recreational users has not, as the group wished to speak to Council prior to this. It is intended that links to the iWay cyclepath be incorporated around the club access.
Andi Plumpton for Richard Catley	Pirimai Resisdents Association	Andi Plumpton spoke on behalf of the Pirimai Residents Association, noting that the green space in Pirimai currently owned by the Ministry of Education is an asset to the community and used as a safe space for children to play. Lower income families in the area particularly benefit from the space being available for play and interaction for their children, as they may not have extra money available for petrol to attend other playgrounds in the city. It was asked that Council commit to securing this land should it become available to purchase from the government.
Rosalind Muir		Rosalind Muir noted that there is little information available for horse riders as to where they might ride within Napier, and the available space has been reducing as previous areas have been converted to shared pathways that have not taken horse riding into account. Haumoana and Te Awanga beaches are sometimes used for riding but the access roads are not ideal for floats. There are a lot of riders in the area who are looking for opportunities both to ride for exercise and to train for events. It was proposed that a liaison position to Council be created on a volunteer basis to represent horse riders, and that consideration be given to their needs when thinking about projects such as the cross-country drain.
Sandra Loughlin-Hunt	Villers Street	The neighbourhood of Villers Street, Bayview, has no footpath on either side of the street, which intersects directly with the main road north from Napier. The safety of children and other users of the street is at risk from having to walk on the road. A petition was brought to Council 21/2 years ago on the same matter but nothing has been actioned as yet. The neighbourhood would like to see the footpath and drainage works progressed as soon as possible.
Greg Chojeta		Not in attendance
Jess Mio	Part of my feedback (about Roberts Tce Reserve) is on behalf of the Onekawa Working Group.	Jess Mio encouraged Council to restore a social/ environmental balance across the city and actively create people-friendly spaces, such as through moving Emerson to a fully pedestrian-only area and integrating cycleways more thoroughly into infrastructure planning. Council were asked to particularly address current waste disposal systems and options for increased sustainability. Jess asked Council to consider a wider range of styles of public art and artists. For example, contemporary pieces like the light boxes in Wellington could be explored for Emerson Street if it was full pedestrianised. An Onekawa Working Group has been formed and would particularly like investment in Roberts Terrace Reserve with better facilities and planting. Jess asked that the city become more inclusive in its approach; the Disability Strategy has gone some way to help but better consideration of the needs of the sex/gender diverse community was needed. One way this could be addressed was through the provision of gender neutral bathroom facilities.
Andrew Stringer		Not in attendance
Marcus Hill	Te Awa Land Development Company Limited	Marcus Hill spoke to his concern that infrastructure funding for the development of Te Awa has not been included in the Long Term Plan, despite a Structure Plan and calculated development contributions for the area being in place. The Te Awa area has been signalled as a development area for the city but the Long Term Plan as it stands creates the impression that this area will be neglected by Council. It was requested that development in Te Awa be actively fostered by Council by planning for the appropriate infrastructure as outlined in the Structure Plan. Currently if a consent application was made there is no surety for the developer that the requisite infrastructure will be in place.
4.36pm Meeting adjourned, and reconvened 9am on Tuesday, 5 June 2018
Greg Rzesniowiecki		Greg Rzesniowiecki spoke to his submission in relation to the Trans Pacific Partnership (TPP), noting that trade negotiations are taking place behind closed doors and our interests are being put aside. He asked Council to: consider governance principles for our city, nationally and the world; contribute to better processes to ensure civil society’s interests are better placed in those agreements; support the Local Government (Four Well-beings) Amendment Bill; and consider “Doughnut Economics” as a framework for economics and how to approach the challenges we face today.
Dalayne Cyrus Tareha		Not in attendance
Ian Matehe	Maraenui Waka Ama, Maraenui Motivators	Ian Matehe spoke on behalf of Maraenui Waka Ama, Maraenui Motivators and as a Maraenui ratepayer, in relation to the council’s major projects. He did not support de-chlorinated water stations or selling leasehold land, but spoke strongly in favour of the Aquatic Centre remaining at the current site in Onekawa as the proposed new site would be too far for Maraenui residents and children to walk to. He questioned the spend on the Aquarium when there is a toilet block at Maraenui Park that has not been upgraded for 40 years. Ian also noted that lighting and overgrown trees are a big problem in Maraenui.
Michelle Ratima	Tu Tangata Maraenui Trust	Michelle Ratima spoke to her submission on behalf of the Tu Tangata Maraenui Trust, acknowledging the work that Council has done for Maraenui. It was appreciated that the Roading team had attended community meetings. It was noted that security was still an important issue for Council to address in Maraenui, and some added ‘sparkle’ for the suburb was desirable. The Trust supported de-chlorinated water stations if paid for by Council. The preference was to extend the existing aquatic centre as many walk to the facility and find the current entry fee difficult to meet. The selling of leasehold land was not supported, nor was any spend on the Aquarium. The focus of the Ahuriri Masterplan should be on stormwater quality only.
Robert Patrick Magill	Napier Pilot City Trust	Pat Magill spoke to his submission regarding Napier becoming a Child Friendly City. Pat and Minnie shared the presentation that they will be taking to the 2018 Penal Reform Conference in London on 12 June 2018, noting that “we need to look after our own”.
Meeting adjourned at 9.50am - Break Meeting resumed at 10.25am
Eyles Garth Oliver		Not in attendance
Tim Hunter		Not in attendance
Carolyn Neville	Business HB	Carolyn Neville, supported by Mike Purchase and Hamish White, spoke to Business Hawke’s Bay’s submission regarding their application for the continuation of their current funding. Carolyn noted Business HB is engaged with Matariki REDS and outlined their key achievements to date; HUB Connect are attracting 800 visitors per month. It was suggested that Council could further encourage collaboration between businesses in the Hawke’s Bay.
Meeting adjourned at 10.37am – no speakers Meeting resumed at 11.05am
Stephen Rye-Dunn		Not in attendance
Avian Hooker		Not in attendance
Mere Tumataroa		Not in attendance
Hannah Gordon		Not in attendance
Toni-Jane White		Not in attendance
Matthew Fallow Edwards		Matthew Edwards spoke to his submission, noting that he does not agree with the government’s directive to chlorinate and the decision should sit with ratepayers. He expressed concerns in relation to sea-level rise, which would affect much of Hawke’s Bay. He also stated that Council’s Chief Executive should be an experienced and capable civil engineer.
Meeting adjourned at 11.15am – no speakers Meeting resumed at 11.30am
Isabel Morgan, Chairperson AEP Society	Ahuriri Estuary Protection Society	Isabel Morgan spoke on behalf of the Ahuriri Estuary Protection Society, noting their concern that businesses were still dumping pollutants into the Thames Street drain; it was hoped that the requirement to produce management plans including environmentally focussed actions would end this. It was confirmed that a new joint committee led by Mana Ahuriri has been formed to effectively restore the estuary.
Pauline Doyle	Guardians of the Aquifer	Pauline Doyle, spoke on behalf of the Guardians of the Aquifer in relation to chlorination of Napier’s drinking water, advising their preference that Council: · organise a public referendum on chlorine-free water in Napier; · write to the Minister of Local Government urging government not to introduce mandatory chlorination of municipal water supplies; · inform the Joint Working Group that Napier City Council intends to demonstrate that its bores are secure and that the Council will immediately discontinue use of chlorine as a residual disinfectant; · allocate no further capital expenditure for treatment plants; and · reinstate the chlorine-free public water taps so locals don’t have to travel to Hastings for “de-chlorination” water. It was confirmed that all Councils received a letter from the Minister of Health and the DHB stating that water is a public health issue. There is a liability risk to Council if they decide to stop chlorination.
Sue MacDonald		Sue MacDonald spoke to her individual submission, on the Ahuriri Masterplan, stating that Council must focus on improving the water quality and stormwater issues in relation to the estuary. She supported the Ahuriri Estuary Management Plan but does not want the inflatable toys to be returned to the pond.
Meeting adjourned 12.01pm – Break Meeting resumed at 1pm
Clare Plug		Clare Plug spoke in relation to the Estuary, stating her preference that the focus be stormwater only. She stated that she sees chlorination as a “band-aid solution”; the network should be upgraded urgently and the chlorine dose reduced to an undetectable level. Her preference was to refurb the existing Aquarium and not to expand it, as it wasn’t visited by enough people to warrant the work.
Tony Mildenhall		Not in attendance
Fred		Not in attendance
Juliet Greig		Not in attendance
David Kamper	Napier Aquahawks	David Kamper spoke in relation to the Aquatic Centre Development, noting that Napier Aquahawks Swimming Club supports the alternate development of the existing pool extension at Onekawa. He noted the lack of indoor space around the pool and minimal spectator seating in the QEII complex, advising that swimming competitions could not be hosted in this facility due to the lack of seating. This would also affect school swimming sports. He advised that six tier high spectator seating would be required and his belief that a 50m pool was required to meet Napier’s needs for the next 25 years. The QEII plan only provides for an additional 1½ 25m lanes from the current Onekawa Complex, based on the current 1.8m lane width and there is no learn to swim pool. David commended the Onekawa pool staff and lifeguards, stating that the Napier Aquatic Centre is one of the cleanest and well presented pools that they visit in NZ. It was confirmed that Napier is seeking more versatile pool space. Bulkhead technology would allow for multiple uses of the space. Modern filtration systems handle heating requirements for indoor/outdoor areas. It was also confirmed that a second 50m pool at the Regional Sports Park in Hastings is quite different to a 50m pool in Napier.
Michelle Beams		Not in attendance
Ethel & Jim Luft		Not in attendance
Meeting adjourned at 1.43pm – no speakers Meeting resumed at 1.48pm
Kay Foley		Kay Foley spoke regarding chlorination, the aquatic centre development and the Ahuriri Masterplan, noting that Council’s priority should be providing residents with safe drinking water from our underground aquifer. She stated that local authorities need to review the level of compliance, monitoring and standards and this would help ensure good water from underground. We do not necessarily need to chlorinate just because other NZ cities have to do so.
Meeting adjourned at 1.54pm – no speakers Meeting resumed at 1.58pm
Craig Morley		Craig Morley spoke to his submission in support of up to four rates funded de-chlorinated water stations. He noted that his preferred option was for safe un-chlorinated drinking water.
Meeting adjourned at 2.10pm – no speakers Meeting resumed at 2.20pm
Andrew Wilson	Accessible Properties New Zealand Ltd	Andrew Wilson spoke on behalf of Accessible Properties in relation to their submission on community housing, noting that their preferred option is option 2 from the Morrison Low report, being: That Council enters into a partnership arrangement with a social housing provider to create a community housing provider that delivers the service on its behalf. Accessible Properties New Zealand Ltd are potentially an interested party if Council decides to enter into a partnership with a Registered Community Housing Provider or seek housing services provision. It was noted that for access to income-related rent subsidies (IRRS) funding, the housing provider has to be registered as a community housing provider (CHP), which takes considerable time and has associated ongoing costs. It was confirmed that a committee, made up of three Councillors and senior council officers, will review the matter, and come back to Council with their recommendation.
Meeting adjourned at 2.45pm – Break Meeting resumed at 3.20pm
Peter Twigg		Peter Twigg spoke in support of Council’s proposal to freehold non-strategic leasehold land, stating that Council needs to allow owners to freehold and reinvest in their properties. It was noted that there have been submissions made in support of retaining leasehold land, but even though Council own the land they are unable to access or use this land as the leaseholder has an interest in the property.
Robert Simpson		Robert Simpson spoke in relation to Council’s ongoing chlorination of drinking water. He noted that permanent chlorination is unnecessary, over-the-top and brings its own health complications.
Garry Maurice Neems		Garry Neems spoke in relation to chlorination, requesting that Council consider assisting property owners with, or subsidising, the installation of water filters.
Hamish Frame	Tumu Merchants Limited	Hamish Frame spoke in support of Council reviewing their leasehold land policy. He referred to a proposed development in Ahuriri which is being held up due to part of the property being leasehold land. The feasibility of this project relies on the property titles being further subdivided, which is not able to be done while Council owns the freehold interest in the land.
Meeting adjourned at 3.53pm – no speakers Meeting resumed at 3.57pm
Phil Norman		Phil Norman spoke in relation to motorhome parking on residential properties, noting that some impact negatively on neighbours’ privacy and light etc. It was recommended that the Normans make a submission to the District Plan review next year.
Joe D'Esposito	Hawkes Bay Seafoods Ltd	Joe D’Esposito spoke in support of Council’s proposal to review the leasehold land policy, noting that all leasehold property owners should be able to freehold and it is pleasing that the CBRE report now largely reflects submissions made to Council on this matter over the years. It was confirmed that ground rent reviews were historically based on land values; and, in terms of bank security, freehold ownership is preferred to leasehold for lending purposes.
Kelly Parker	Bodycorp 28401, Anchorage Apartments	Kelly Parker spoke to his submission, noting that the Anchorage Apartments on West Quay Bodycorp fully support Council’s proposal to freehold non-strategic leasehold land. The Anchorage Apartments were the first apartments to be built along West Quay, with many of the residents being pensioners and on fixed incomes. The ground rental was increased by 873% in 2017 with owners needing to pay more than $1000 per month. It was confirmed that most, not all, of the Anchorage Apartment owners would be in a position to freehold should this option be available.
Annie Dundas	Hawke's Bay Tourism	Annie Dundas spoke to Hawke’s Bay Tourism’s submission in support of the National Aquarium of New Zealand expansion project. This facility will be a big asset for tourism in Napier. It was noted that identifying the benefits for the local community as well as tourists was important. When considering revenue from the facility, entry fees were only part of the picture, with retail and café takings also to be factored in. The government funding indicated is specifically tagged for this project and would not be allocated to the region for other projects if the Aquarium expansion did not proceed.
Parag Jain		Parag Jain spoke to his submission in relation to subsidising food for lower income groups, noting this could be achieved through Council owned grocery stores or by working in partnership with supermarkets. It was confirmed that Parag’s submission is requesting that Council assist however they can, either by ratepayer funding or advocating this proposal with central government.
4.48pm Meeting adjourned, to reconvene 9am, Wednesday, 6 June 2018.
Warwick Marshall		Mr Marshall has been an Eskdale resident for many years. He spoke to his concern that the Ahuriri Estuary is no longer being fully utilised in its intended role as a stormwater outflow. For the last 20 years the focus has shifted to recreation and wetlands preservation at the expense of stormwater management. Silt and dirt flow down from higher in the catchments and build up, stopping the ability of water to flow and flush through the estuary. Mr Marshall believed that riparian planting may exacerbate the issue.
Ken Crispin	Citizens Environmental Advocacy Centre. (CEAC) Est’ 2001.	Council committed at its Services Committee in 2001 to advocate to Government on behalf of residents affected by noise from the expressway. While some mitigation has taken place since that time there has been very little overall; sections of road smoothing have been implemented but noise and pollution barriers have not. Noise measurements taken by the Crispins suggest that exceedances of 78db take place much more regularly than is considered best practice by WHO. NZTA do test noise levels but do not include dBc as well as dBa in their measurements. Council was asked to advocate on behalf of residents both for more immediate mitigations such as a noise wall/ pollution barrier, and to move towards increased rail transport.
9.35am Hearing of submissions ends. Meeting adjourned 10.00am Meeting reconvened for Deliberations

DELIBERATIONS

LTP Funding Requests

ID	Organisation (Name)	Request	$	Council Decision
338	Cranford Hospice Foundation – John Buck	Funding contribution for Cranford Hospice new building project	$2,000,000	This request was rejected on the basis that it is not the role of Local Government to fund this type of project. However Council is happy to support the project in other ways, for example through advocating with the Mayors/ Chair of the region on behalf of Cranford Hospice to Central Government. We are also currently assisting in kind.
497	Sport HB – Mark Aspden	Funding for work in low participation areas	$20,000	Council will allocate up to $20k from the Council Projects Fund to work with Sport Hawke’s Bay to develop the project. This is considered a one year payment and in addition to existing funding.
508	Bike On – Paul McArdle	$100,000 pa to support local Napier schools implementing Bikes in Schools projects	$1,000,000	This request was rejected on the basis that there are other funding avenues available to the submitter. It was further noted that Council is already contributing to cycling through infrastructure developments and the contribution of funding towards the Regional Cycling Coordinator, an unsubsidised cost of $30k per annum.
571	Sir Graeme Avery	Grant of $3 million in 2021/22 for the Hawkes’s Bay Community Fitness Centre Trust	$3,000,000	Council supports this project; an unfunded commitment of $2M that will be included as part of the consultation for the Long Term Plan 2021-31.
572	National Council of Women HB Branch – Dr Susan Jacobs	Financial options to be explored for the restoration of the Women’s Rest Building in Memorial Square	No amount specified	Council acknowledges the historic significance of this building and will work in partnership with the submitter. Building options will be considered later in 2018 in conjunction with options for the library building development.
642	Napier City Business Inc – Stephanie Kennard	Funding of $50,000 pa to facilitate work on business growth and assist with development start ups.	$500,000	Council will increase the City Vision budget by $25k to provide one-off funding from reserves to assist with the development and implementation of the Napier City Business Inc strategy, ensuring that it aligns with the City Vision principles. Council encourages Napier City Business Inc to consult with their members on increasing the levy to fund business growth activities.
711	HB Knowledge Bank – Peter Dunkerley	Grant of $23,000 for staff costs	$23,000	Council approves a one-off grant of $23k from the Council Projects fund.
751	Toimata Foundation – Kirsten Price	$15,000 pa for Enviroschools	$150,000	Council approves funding of $15k per annum for three years ($45k) from the Council Projects fund.
684	Maungaharuru-Tangitu Trust – Shayne Walker	Funding for Council to assist with Environmental Management Plans for each post settlement governance entity across the region. $100K per claimant	$200,000	Council will continue to work with MTT to develop the relationship and how we will engage with them. Funding will be considered in the future.
689	Gordon & Jan Anderson David & Wendy Wood	Cross Country Drain Enhancement	$1,690,000 NCC share	Council supports the concept but will not allocate specific funding at this time. Council encourages the submitters to meet with Council staff to work in partnership on this project. Council’s primary focus is on stormwater quality, and we are currently evaluating all aspects of the cross-country drain.
784	Gordon & Jan Anderson David & Wendy Wood	Birds at Our Back Gate & Cape to City project with Cross Country Drain above	Not specified	Council supports the concept but will not allocate specific funding at this time. Council encourages the submitters to meet with Council staff to work in partnership on this project. Stormwater quality is the primary focus, and we are currently evaluating all aspects of the cross-country drain.
714	HB Biodiversity Foundation – Genevieve Bennett	$100,000 pa for four years for support of the HB Biodiversity Foundation	$400,000	Council commends the work the Foundation is doing and will continue to develop the relationship with them. Council also encourages the Foundation to continue to work in partnership with Council in the development of the biodiversity strategy for Napier. Council will provide a one-off grant of $50k as seed funding for the Foundation, funded from reserves. The Foundation is to report back to Council in a year on progress on the strategy and projects.
789	Waikato Regional Council - Vaughan Payne	Support for the $1.5m fish passage research and development programme $10K pa for three years	$30,000	The request is rejected. Council encourages the submitter to discuss their request with the Hawke’s Bay Regional Council.
798	Hawke’s Bay Hockey Artificial Surface Trust – Neil Edmundson	· Release the $500K already agreed · $500,000 additional grant · Up to $500,000 loan pay back over 5 years	$500,000 Plus loan of $500,000	Council will release the $500k already committed. Council agrees to a further $500k grant from the Parklands Councillor fund. Council also agrees to be guarantor for a loan of up to $500k.
716	Surf Life Saving New Zealand – Charles Cordwell	Funding of Surf Life Guarding contract for service.	Not specified	Council agrees to provide $20k in year one of the Long Term Plan, to be funded from Council Projects fund. The service agreement process can cover additional increases in years two and three.
661	Atea a Rangi educational trust - Philip Smith	Winter Solstice and Matariki	Not specified	Council encourages the submitters to make an application through the Community Development Projects fund process. Council indicates a strong desire to fund this project through this pathway.
671	Greendale Tennis, Taradale Cricket, Taradale Sports Club	Development of Taradale Park	Not Specified	Council will consider the points raised in this submission as part of the development of the Taradale Park strategy and urges that this piece of work becomes a priority.
659	Pirimai Residents Association – Richard Catley	Purchase of the Land from MoE adjacent to Allen Berry Park	Not Specified	Council has provided $100k for development of the green space in the capital programme, if the land is able to be purchased.
857	Dr Nicholas Jones (HBDHB)	Allocation for housing improvement projects approved by the Housing Coalition	$60,000	Council rejects this request.

Major Project 1 – De-Chlorinated Water Stations

Officer’s Recommendation

That the proposed option of no de-chlorination stations is retained in the LTP.

Council’s Recommendation:

That a minimum of two de-chlorinated water stations be provided in locations still to be agreed and a report brought to Council. To be funded from rates as per consultation (noting an offset in rates cost has been identified and to be approved as a resolution). Further stations to be determined based on usage. Council will carry out an education programme on water related matters.

For the reason being that this gives the public a choice to access de-chlorinated water if desired, noting that the Director of Health has strongly urged chlorination of drinking water across the country.

Major Project 2 – Napier Aquatic Centre Development

Officer’s Recommendation

That Council proceed with the proposed 25m x 25m Pools and Play option (new location) and retain the allocated $41.3 million for this project in the LTP.

Council’s recommendation:

That the Officer’s Recommendation be accepted subject to the following caveats:

· Post-move development and funding plan put in place for Onekawa

· Outdoor space built-in to the new complex

· Scope of Tender agreed by Council before it goes out

· The site investigations for the new location being completed

For the reasons that:

· The location allows the flexibility to provide a premium facility that will provide for future generations and areas of increased growth within Napier

· There can be continuity of swimming pool use while the new facility is under construction

· The new site has a great public profile and accessibility

· There will be a net increase in green space allowing for community access to free play

Major Project 3 – Ahuriri Masterplan

Officer’s Recommendation

That Council proceed with the 12 proposed Ahuriri Masterplan projects and retain the allocated $21.4 million for these projects in the LTP.

Council’s recommendation:

That Council proceed with the 12 proposed Ahuriri Masterplan projects and retain the allocated $21.4 million for these projects in the LTP.

For the reasons that:

· The focus of this Council is prioritising environmental sustainability and ecological excellence

· Council support the rejuvenation of the Ahuriri Estuary

· These projects will enhance the area and build on using our natural environment sustainably

· It fulfils Council’s obligations to our partners who also want to work in this space

Major Project 4 – National Aquarium of New Zealand

Officer’s Recommendation

That Council:

(i) proceed with the preferred option, and allocate $10.2M in the LTP as Council’s contribution towards the $53M full expansion project, and

(ii) proceed to full business case and design concept following Government endorsement of the indicative business case.

Council’s Recommendation

That Council:

(i) proceed with the preferred option, and allocate $10.2M in the LTP as Council’s contribution towards the $53M full expansion project, and

(ii) proceed to full business case (including the full geotechnical assessment) and design concept following Government endorsement of the indicative business case

For the reasons that:

· It is now an important decision point: to close or reinvest – the facility exists so opportunity to maximise the asset

· This is a unique tourist attraction

· It is the National Aquarium of New Zealand

· The expanded facility will be a leader in environmental education to both schools and the community and a showcase for research being undertaken in the land-to-sea environment

· The expanded facility will support economic development and employment opportunities

· Will allow Council to continue to promote Napier as the kid’s capital of New Zealand

· To allow Council to capitalise on partnerships and creative opportunities including with Weta Workshop and Air New Zealand

· An opportunity for Council to focus on Māori and Pacific education, training and careers in the science and mathematics areas; with school and tertiary partners locally, nationally and internationally

· Council recognises there are future decision gateways including business case approval, and external funding being obtained

Major Project 5 – Leasehold Land

Officer’s Recommendation

That Council proceed with the preferred option to enable the sale of non-strategic leasehold land on a case by case basis.

Council’s Recommendation

That Council proceed with the preferred option to enable the sale of non-strategic leasehold land on a case-by-case basis, subject to alternative investments being identified, and

That the resolutions from the Strategy and Infrastructure Committee meeting on 30 January 2018 be updated to reflect the following:

· To allow freeholding of non-strategic land using as a guide the June 2016 Boffa Miskell report “Napier City Investment Portfolio: Urban Landscape Strategic review” on a case by case basis.

· That recommendations on the freeholding of all identified non-strategic land be considered by the Audit and Risk Committee in the first instance for recommendation to Council.

· That the sale of leasehold land be a Decision of Council.

· That a divestment and investment policy for the sale proceeds is established and approved by Council resolution prior to the release of any leasehold land.

For the reasons that:

· The current policy provides no flexibility for freeholding specific, non-strategic assets that if sold, could assist in the redevelopment of industrial and/or commercial land in Napier and stimulate private investment.

· Introducing some flexibility in the policy will allow Council to consider each leasehold property on its merits so that any decisions relating to such land is made with the best intentions for the future of Napier.

· Freeholding specific properties will enable diversification of the Council’s investment portfolio which will reduce market exposure risks.

· Using the Boffa Miskell report as guidance to determine the strategic nature of each property and performing an investigation into sale and reinvestment opportunities on a case by case basis, gives Council the ability to adapt to current market conditions to ensure maximum benefit to ratepayers.

Do we have the right balance?

The final consultation question asked submitters if they think Council has the correct balance between the balance of providing essential services and the provision of things that make our city a great place to live like hosting events, providing things to do, gardens to admire parks to play in, places to do business and so on - the “sparkle”.

Based on the submissions Council received the balance was endorsed

The following recommendations support this outcome.

Council’s recommendation:

That Council:

1. Change the funding for the Aquarium Business Case from rates to Council reserves in 2018/19, which will result in a decrease in rates from those provided in consultation.

2. Fund $500k to meet investigation/design requirements for the Te Awa development from Development Contributions in 2019/20.

3. Approves the transfer from rates to Development Contributions, the projects that were identified in the consultation of the Development and Financial Contribution Policy ($5Million over 10 years).

Other Issues

The submissions and management comments were reviewed. Any matters raised in relation to specific submissions are captured below; otherwise the management comments were accepted by Council.

ID	Organisation (Name)	Council Comments
864	Taradale Marketing Association – Linda Walsh	Council confirmed that shade sails are a priority before next summer.
171	Robin Harvey	The incorrect management comment has been included for this submission – this will be amended.
503	Ken Crispin	Councillor Price, Council’s representative on the Regional Land Transport Committee, will raise this issue with the committee for their consideration.
86		Council notes there is a 10m height restriction on buildings in the town centre heritage zone to help maintain its aesthetic.
233	Diane Roselle	Further to the management comments, it should be noted that capital funding for the Aquarium will largely be rasied from outside sources and as such annot be used to offset rates.
572 Etc	Parent’s facility/ women’s rest	Council has confirmed it will provide $30k per annum from the Council Projects fund for operational expenditure, with capital expenditure to come from the Councillors Parklands fund.
642	Napier Business Inc.	It is proposed to allocate $100k from Councils Projects fund to Napier City Council’s safety patrols for 12 months to ensure an appropriate model for Napier is implemented.
	Re Rates increases	Rates are able to be reduced by 0.4% as a result of the implementation funding the Aquarium Business Case from reserves rather than rates.
	Re Livestreaming formal meetings	The timing of possible live streaming of council meetings is best aligned with a move into a permanent civic facility. The management team will report back to Council on anticipated costs of live streaming for committee and council meetings.
262	Keith Ronald	Please confirm that the management response is in relation to current erosion concerns and not any possible future effects of climate change.
863	Warwick Marshall	Council have asked the council engineering team to meet with Warwick to discuss the issues raised in his submission .

recommendations

1. Submissions for the Long Term Plan 2018-28 Consultation Document

Type of Report:	Legal
Legal Reference:	Local Government Act 2002
Document ID:	477925
Reporting Officer/s & Unit:	Wayne Jack, Chief Executive

1.1 Purpose of Report

To consider submissions received on the Long Term Plan 2018-28 Consultation Document.

Council resolution

Councillors Taylor / Price

That Council

a. Resolve that officers be requested to prepare the Long Term Plan 2018-28 document in accordance with the recommendations.

b. Resolve that the submitters be advised of Council’s decision in relation to their submission at the time of the adoption of the Long Term Plan 2018-28 on 29 June 2018.

c. Resolve that the funding request recommendations be actioned, and incorporated into the response letters prepared to submitters.

d. Resolve that the recommendations on other issues be updated as per council discussion, and incorporated into the response letters prepared to submitters.

e. Resolve that the following council recommendations be adopted, including any changes and/ or additional recommendations arising from the Hearing and consideration of all submissions to the Long Term Plan 2018-28 (‘LTP’) Consultation Document:

(i) De-chlorinated Water Stations

(ii) Napier Aquatic Centre Development

That Council proceed with the proposed 25m x 25m Pools and Play option (new location) and retain the allocated $41.3 million for this project in the LTP, subject to the following caveats:

· Post-move development and funding plan put in place for Onekawa

· Outdoor space built-in to the new complex

· Scope of Tender agreed by Council before it goes out

· The site investigations for the new location being completed

For the reasons that:

· The location allows the flexibility to provide a premium facility that will provide for future generations and areas of increased growth within Napier

· There can be continuity of swimming pool use while the new facility is under construction

· The new site has a great public profile and accessibility

· There will be a net increase in green space allowing for community access to free play

(iii) Ahuriri Masterplan

That Council proceed with the 12 proposed Ahuriri Masterplan projects and retain the allocated $21.4 million for these projects in the LTP.

For the reasons that:

· The focus of this Council is prioritising environmental sustainability and ecological excellence

· Council supports the rejuvenation of the Ahuriri Estuary

· These projects will enhance the area and build on using our natural environment sustainably

· It fulfils Council’s obligations to our partners who also want to work in this space

(iv) National Aquarium of New Zealand

That Council:

(i) proceed with the preferred option, and allocate $10.2M in the LTP as Council’s contribution towards the $53M full expansion project, and

(ii) proceed to full business case (including the full geotechnical assessment) and design concept following Government endorsement of the indicative business case

For the reasons that:

· It is now an important decision point: to close or reinvest – the facility exists so opportunity to maximise the asset

· This is a unique tourist attraction

· The expanded facility will be a leader in environmental education to both schools and the community and a showcase for research being undertaken in the land-to-sea environment

· The expanded facility will support economic development and employment opportunities

· Council will continue to promote Napier as kid’s capital

· To allow Council to capitalise on partnerships and creative opportunities including with Weta Workshops, University of Waikato and Air New Zealand

· This is an opportunity for Council to focus on Māori and Pacific education, training and careers in the science and mathematics areas; with school and tertiary partners locally, nationally and internationally

· Council recognises there are future decision gateways

(v) Leasehold Land

That Council proceed with the preferred option to enable the sale of non-strategic leasehold land on a case by case basis, subject to alternative investments being identified.

And that the resolutions from the Strategy and Infrastructure Committee meeting on 30 January 2018 be updated to reflect the following:

· To allow freeholding of non-strategic land using as a guide the June 2016 Boffa Miskell report “Napier City Investment Portfolio: Urban Landscape Strategic review” on a case by case basis.

· That recommendations on the freeholding of all identified non-strategic land be considered by the Audit and Risk Committee in the first instance for recommendation to Council.

· That the sale of leasehold land be a Decision of Council.

· That a divestment and investment policy for the sale proceeds is established and approved by Council resolution prior to the release of any leasehold land.

For the reasons that:

· Freeholding specific properties will enable diversification of the Council’s investment portfolio which will reduce market exposure risks.

(vi) Animal Control

That revenue from dog registrations is adjusted from year two to recognise increased number of dog owners, including minor adjustments to revenue to recognise additional costs relating to the provision of the service in line with costs.

(vii) Public Toilets

That capital expenditure on public toilets in years six to year ten is reduced by $2.2m (inflated).

(viii) Anderson Park Upgrade Stage 2

That capital expenditure totalling $1.2m for the Anderson park upgrade is removed from the capital plan ($112k in year 6 and $1.1.m year 7) as there was a duplication.

(ix) Housing review

That $200k be allocated to undertake the housing review with funding from the housing ring fenced fund.

(x) Westshore dredging

That $25k pa for years one and two be allocated from existing budgets and reserves for consents for dredging disposal at Westshore.

(xi) Aquarium Business Case

That the funding for the Aquarium Business Case be moved from rates to Council reserves in 2018/19.

(xii) Te Awa Development

That $500k be funded to meet investigation/design requirements for the Te Awa development from Development Contributions in 2019/20.

(xiii) Council Projects Fund

Council agrees to a one year increase of $100k to the 2018/19 Council Projects fund. To be sourced from unspent Council Projects fund budget from 2017/18 and included in the Long Term Plan operating budget

Carried

The meeting closed at 5.32pm, 6 June 2018

Approved and adopted as a true and accurate record of the meeting.

Chairperson .............................................................................................................................

Date of approval ......................................................................................................................

Council Members	Mayor Dalton (In the Chair), Councillors Boag, Brosnan, Dallimore, Hague, Jeffery, McGrath, Price, Tapine, Taylor, White, Wise and Wright
Officer Responsible	Chief Executive
Administrator	Governance Team
	Next Council Meeting Tuesday 7 August 2018

Date	Document	Presenting Officer
08/05/18	Warwick Crescent – Sewerage Easement	Paul O’Shaughnessy
10/05/18	Deed of Rent Review – 25 Munroe Street	Jenny Martin
23/05/18	Lease of Reserve Napier City Petanque Club	Jenny Martin

Meeting Date:	Tuesday 26 June 2018
Time:	2.00pm
Venue:	Council Chamber Hawke’s Bay Regional Council 159 Dalton Street Napier

Type of Report:	Legal and Operational
Legal Reference:	Resource Management Act 1991
Document ID:	491842
Reporting Officer/s & Unit:	Dean Moriarity, Team Leader Policy Planning

Type of Report:	Procedural
Legal Reference:	N/A
Document ID:	472545
Reporting Officer/s & Unit:	Paul O'Shaughnessy, Team Leader Resource Consents