Agenda of Community Services Committee

Community Services Committee - 04 September 2018 - Open Agenda Item 1

Agenda Items

1. Community Services Grants - Allocation

Type of Report:	Operational
Legal Reference:	N/A
Document ID:	604443
Reporting Officer/s & Unit:	Natasha Carswell, Manager Community Strategies

1.1 Purpose of Report

To assess the adequacy of the current budget allocation for the Community Services Grants scheme and to identify options for any increase.

Officer’s Recommendation

The Community Services Committee:

a. Approve to remain with the current funding allocation and formula for the Community Services Grants Scheme.

Chairperson’s Recommendation

That the Council discuss the officer’s recommendation.

1.2 Background Summary

The Community Services Grants scheme provides grants to Community and voluntary organisations that provide support services to Napier residents, often in their time of need. Grants contribute to the operational costs of organisations and is considered a ‘top up’ or funding for costs or organisations not provided for by other funders.

Rates subsidies are also available to groups who own a property in Napier that is used to provide community services in Napier.

The current allocation is $97,200 per annum and set at $1.60 per head of population.

All applications are assessed using a robust ranking system along with a committee assessment. Decisions are made by a Grants Committee and endorsed by Council.

1.3 Issues

At the grants allocation meeting, the Grants Committee Chair, Councillor Boag suggested the Committee request an increase in allocation. It was agreed that officers would analyse recent funding rounds to determine a basis for an increase.

The demand for funding has declined over the last five years with the amount requested declining sharply in 2015/16 and then returning to around 90% of the demand experienced five years ago. The number of eligible applications has increased over time with lower grants being requested by groups.

The following graph shows the demand and funding allocations over the past five funding rounds.

It has never been practice in this fund to fully fund all applications, although some very small requests (in the 100s) have been fully granted. If all medium/high to low risk applications were fully funded in the last funding round an allocation of $125,000 would have been required ($2 per head of population). The Committee managed the allocation and provided higher levels of funding to those with applications that aligned strongly with the fund’s purpose and presented low risk for grant funding in this last round.

The population figures will be available following the Census publication later this year. It is projected that Napier’s population will increase to 63,100 raising the allocation to $100,960 to be applied in 2019/20 through the annual plan process (increase of $3,760)

Given the above information, officers recommended that there was not sufficient cause to increase the allocation at this time but that this should be reviewed after the next funding round and should there be an increase recommended at this time, the increase could be included in the relevant annual plan.

The Committee agreed to this approach.

The matter was raised at the last Community Services Committee meeting. It was suggested the amount of funding should be increased to $1.80 per head of population and CPI could also be applied. Should Council wish to increase the allocation, it is strongly recommended that the existing formula be used as the mechanism for any increase rather than introducing a combination of mechanisms (i.e. population and CPI adjustments) that overcomplicate this relatively small funding scheme.

1.4 Significance and Engagement

This matter is an operational matter with low significance in terms of financial or social impact given the amount of funding concerned.

1.5 Implications

Financial

Raising the amount per head of population to $1.80 was discussed at the Community Services Committee meeting.

Applying this in 2018/19 based on projected population increases would increase the allocation to $113,580 requiring an additional $16,380 pa. There is no funding available within current budgets to meet this increase.

Social & Policy

An increase in allocation may encourage more groups to apply to the scheme and/or groups to apply for higher grants. This grant scheme does not fully fund operations of organisations so they still need to source funding from other providers.

Risk

Introducing a new formula for the allocation may have unintended consequences, for example in a Census year there is the potential for two increases to be applied – population increase and CPI adjustments.

1.6 Options

The options available to Council are as follows:

a. Status Quo - Continue to apply the population formula at the current per head of population rate, resulting in an increased in the allocation and review following the next funding round to determine any increase in demand. (preferred option)

b. Increase allocation using a combination of population and CPI adjustments and increasing the per head allocation to $1.80.

c. Increase the allocation using the current formula but increasing the amount to $1.80 per head of population.

1.7 Development of Preferred Option

The analysis conducted for the last five funding rounds does not provide sufficient cause to increase the allocation at this time outside of the current process. A small increase in the total allocation will be achieved through population growth.

Should Council wish to increase the allocation for the Community Services Grants, it is recommended the current formula be used as the mechanism to achieve this by increase the per head of population rate.

1.8 Attachments

Nil

Community Services Committee - 04 September 2018 - Open Agenda Item 2

2. White Night - Provision of Food Trucks

Type of Report:	Procedural
Legal Reference:	Local Government Act 2002
Document ID:	623967
Reporting Officer/s & Unit:	Fleur Lincoln, Strategic Planning Lead

2.1 Purpose of Report

The purpose of this report is to obtain a resolution of Council to allow the sale of food and drink to the public within Herschell Street as part of the White Night event on the 20^th October 2018.

Officer’s Recommendation

The Community Services Committee:

a. Resolve to allow the sale of food and drink to the public within Herschell Street at the White Night event on Saturday 20^th October 2018.

Chairperson’s Recommendation

That the Council resolve that the officer’s recommendation be adopted.

2.2 Background Summary

Napier City Business Inc will once again host, in association with the 2018 Hawke’s Bay Arts Festival, the Napier White Night on Saturday 20^th October 2018 in Napier, an arts and entertainment event set in the heart of Napier’s arts precinct, Herschell Street. Selected Napier venues within the Arts Quarter will open their doors and showcase the diversity of art and culture in our local community. This is the second White Night held in Napier, the first being held in 2017 and attended by more than 3000 people. White Night is part of the Hawke’s Bay Arts Festival and is free to the community. Herschell Street will be closed to traffic and food trucks will operate from within this street from 5.00pm till 10.00pm. No alcohol will be served. Napier City Council is a silver sponsor of the 2018 Hawke’s Bay Arts Festival.

The Trading in Public Places Bylaw prohibits the sale of goods to the public within the city centre unless a resource consent or a specific resolution of Council has been obtained. This report to Council seeks a specific resolution of Council to allow the sale of food and drink to the public on this day and within this time period.

2.3 Issues

Napier City Business Inc will host this event in association with 2018 Hawke’s Bay Arts Festival. They have communicated with all hospitality operators within the city and have received full support.

2.4 Significance and Engagement

2.5 Implications

Financial

N/A

Social & Policy

The Trading in Public Places Bylaw prohibits the sale of goods to the public within the city centre unless a resource consent or a specific resolution of Council has been obtained.

The presence of food trucks at this event will add to the festival atmosphere and will provide a ‘street eats’ experience for festival-goers.

Risk

N/A

2.6 Options

The options available to Council are as follows:

a. Resolve to allow the sale of food and drink to the public at the White Night event

b. Do not allow the sale of food and drink to the public at the White Night event

2.7 Development of Preferred Option

The inaugural White Night event in Napier’s city centre in 2017 was very successful, and saw more than 3000 people enjoying the streets, art galleries, shops, and restaurants in a time when Napier’s CBD typically sees fewer numbers of visitors. The provision of food trucks within the closed Herschell Street will provide street food to the public, and add to the vibrancy (and smells) of the street during this event. Napier City Business have consulted with the city’s hospitality sector, who have been supportive of this event. White Night is part of the Hawke’s Bay Arts Festival, and as a free event, give access to arts to a much wider spectrum of the community than the paid performances available in the festival programme.

2.8 Attachments

Nil

Community Services Committee - 04 September 2018 - Open Agenda Item 3

3. Youth Policy Review - Public Feedback

Type of Report:	Operational
Legal Reference:	N/A
Document ID:	620996
Reporting Officer/s & Unit:	Jessica Wilson, Community Advisor

3.1 Purpose of Report

To advise Council on the process undertaken in reviewing the Youth Policy and to request approval to release the draft Strategy (attachment one) for stakeholder and public feedback prior to adoption by Council.

Officer’s Recommendation

The Community Services Committee:

a. Approve the release of the draft Napier Youth Strategy for stakeholder and public feedback.

Chairperson’s Recommendation

That the Council resolve that the officer’s recommendation be adopted.

3.2 Background Summary

The existing Youth Policy has developed over time and was last updated in 2010. A Youth Services Plan was put in place in 2012. The focus areas of the 2010 Policy were:

· Wellbeing

· Participation

· Diversity

· Communication

· Safety

· Being connected

This revised draft Strategy builds on previous policies and programmes and is the source document for Council’s youth development planning and activity.

3.3 Issues

The Youth Policy required updating and a new strategy to recognise the current and future needs of young people to support youth development through services, facilities and activities delivered by Council

The strategy has been developed through engagement with students, young professionals and parents of young people through surveys, activities and focus groups. The information and feedback (attachment two) helped inform the development of the strategy.

Youth Council have been a key contributor to the Strategy and will continue their involvement through consultation and subsequent delivery of the final strategy.

3.4 Significance and Engagement

This matter has significance for a sector of the community and as such, engagement with youth is a priority in gaining community feedback. In addition, we are taking a ‘for youth, by youth’ approach and will support young people to lead some of the engagement activity.

Key stakeholders will be invited to provide feedback, while public feedback will be sought over a four-week period - see feedback plan (attachment three). Following community feedback, any significant changes will be integrated into the Strategy for Council adoption. An Action Plan will be developed following adoption of the Strategy.

3.5 Implications

Financial

The Action Plan may require funding; this will be included in current budgets or externally sought.

Social & Policy

The final Strategy will include an Action Plan that incorporates relevant actions arising from feedback received. These actions may link to other Council processes and policies.

Risk

Feedback may be misaligned with the draft; however, pre-engagement activity has reduced this risk.

3.6 Options

The options available to Council are as follows:

a. Notify the draft Strategy for stakeholder and public feedback before finalising for adoption by Council.

b. To not notify the draft strategy at this time.

3.7 Development of Preferred Option

Considerable research, stakeholder engagement and work has been completed to get the draft strategy to this stage and it is recommended that further feedback be sought on the draft before it is finalised by Council.

3.8 Attachments

a Draft Napier Youth Strategy ⇩

b Draft Youth Strategy Appendices ⇩

c Feedback Plan ⇩

Community Services Committee - 4 September 2018 - Attachments

Item 3

Attachments b

APPENDIX A: DATA SUMMARY

Demographics

Population

The total population of Napier in 2013 was 57,240. Of this, 9,291 or 16% were youth between 12 to 24 years of age. There is a large concentration of youth in Nelson Park Ward (34%) and Taradale Ward (34%) (table 1).

Napier has a smaller percentage of young people in the 'tertiary education and independence (18 to 24)' age group (7.7% compared to 9.6%). This reflects the trend of young people leaving the area for work, study, travel or other opportunities, not likely to return until later in life - figure 1.

Figure 1

Table 1: Population of youth in Napier

	Secondary schoolers (12-17)	Tertiary education and independence (18-24)	Total 12-24 years	Percentage of 12-24 years in Napier
Ahuriri Ward	714	612	1326	14.2
Nelson Park Ward	1,623	1581	3204	34.4
Onekawa- Tamatea Ward	843	765	1608	17.3
Taradale Ward	1737	1437	3174	34.1

Table 2: Percent population of youth in Napier

	Secondary Schoolers (12-17)	Tertiary education and independence (18-24)	Percentage of 12-24 years in each area
Ahuriri Ward	7.5	6.4	13.9
Nelson Park Ward	9.4	9.2	18.6
Onekawa- Tamatea Ward	8.8	7.9	16.7
Taradale Ward	8.3	6.9	15.2

Ethnicity

Napier has a larger proportion of European and Māori compared to New Zealand and Hawke’s Bay and smaller proportion of Asian and Pacific Peoples.

Table 4: Ethnicity

	European	Māori	Pacific peoples	Asian	Middle Eastern/ Latin American/ African	New Zealander	Other ethnicity
Napier City	79.0	18.2	2.9	3.3	0.5	2.0	0.1
Hawke's Bay	73.4	22.9	4.1	3.4	0.4	1.8	0.0
New Zealand	70.0	14.1	7.0	11.1	1.1	1.6	0.0

Educational attainment

Napier has a higher percentage of youth achieving NCEA Level 1 and 2 than the national average but is lower in achieving NCEA Level 3 or higher.

Napier has a greater proportion of people employed in the retail, accommodation & food sectors, and fewer managerial, professional opportunities. Employment opportunities here don’t necessarily require a highly skilled workforce and these findings reflect this.

Table 5: Educational attainment

	No formal qualification	Level 1	Level 2	Level 3	Higher qualification
Napier City	6.9	16.4	22.9	34.0	19.7
Hawke's Bay	9.1	17.7	22.9	32.6	17.6
New Zealand	7.1	14.4	18.4	35.3	24.8

Youth not engaged in employment, education or training (NEET)

Youth in Napier are more likely than youth across the country to not be engaged in employment, education or training. However, they are slightly more engaged across Hawke’s Bay.

Table 6: NEET rates for youth in Napier

NEET	15 - 24
Napier City	12.5%
Hawke's Bay	12.7%
New Zealand	10.3%

Income

Napier has a lower proportion of people earning a high income (those earning more than $70,000 per annum) as well as a lower proportion of low income people (those earning less than $15,000 per annum) – figure 2.

The average annual median earnings from wages and salaries for youth in Napier is close to the national average and slightly higher than the Hawke’s Bay average.

Table 7: Median personal income of youth

	15-19	20-24	Total 15-24
Napier City	$4,331	$19,120	$23,451
Hawke's Bay	$4,375	$18,500	$22,875
New Zealand	$4,538	$18,993	$23,531

APPENDIX B: ENGAGEMENT SUMMARY

Napier Youth Survey 2017

The Napier youth survey was developed by Zeal Hawke’s Bay and YCON. The survey was for 12 to 24 year olds and asked a range of questions to find out more about young people in Napier.

The survey took place from July to September 2017 and received 307 responses. The largest proportion of respondents were 17 years of age and over and two thirds of respondents were female. Over 70% of respondents were of NZ European decent, while 20% were of Māori descent.

The sample size is not sufficient for statistical confidence and differs from other data sources. While the survey provides useful information, the wider context has also been considered in developing the priorities for this strategy.

The survey found that young people in Napier generally feel supported through their networks including friends and school. Young people would like more leadership and employment opportunities, and support around education and pathways to employment. The survey also found the majority hold some form of drivers licence.

There is a need to look further into why young people do not always feel positive about the future. The survey identified a lack of connection to the community and young people want more organised activities and events. The key findings of the survey are listed below and have been grouped into the focus areas of relevance to this strategy:

Healthy and safe

· Half of respondents drink alcohol

· A third have tried illegal drugs

· Less than 20% are regular or social smokers

· Young people generally feel supported

· Over two thirds said they have good friends and support networks

· Half feel positive about their future while half feel positive sometimes or never

Leadership

· Sports, creative arts and voluntary work were the top three activities for young people

· Less than half said Napier has leadership opportunities for young people while a third were not sure

Education

· Half of the respondents know what they want to do after finishing school or training while half do not or are unsure

· Two thirds feel supported by school or their training provider

Employment

· Over half of the respondents are in employment

· A third of those that are not in employment, would like a job

· Two thirds of respondents have some level of driver’s licence

· Half of the respondents said there aren’t enough employment opportunities in Napier

Community

· A third of respondents feel connected to the community

Fun

· Two thirds don’t think there are enough activities for young people

· Two thirds don’t think there are enough events for young people

Discussion groups

Information from five different groups was also used to inform this strategy. Discussions were held with students; young professionals, and parents of young people.

The hour-long sessions saw participants providing feedback on each of the proposed focus areas of the strategy. These engagement activities again found young people wanting:

· Mentoring, and leadership opportunities

· Advice - particularly around pathways to employment and what study leads to what jobs as well as life skill courses

· More jobs and work experience opportunities

· Activities, events and hang-out spaces that are free or low cost

· Accessibility to opportunities e.g. providing transport

· Younger youth also showed an interest in the environmental space.

There appeared to be a lack of knowledge and information particularly around leadership, employment and community e.g. volunteering. There is a need to better educate, advertise, and promote what opportunities are available to young people. Removing barriers to participation and recognition for leadership also featured.

The key findings of the discussion groups are listed below, followed by a full table of feedback:

· Healthy & Safe

Organised youth events and safe spaces for teens to hangout. Self-defence for all age groups. Support services and online education. Low cost public transport to get around, having a phone and never going out alone.

· Leadership

Mentoring, leadership opportunities e.g. leadership conferences. Educating young people and promoting what opportunities are available to them. Incentives to get young people to participate as well as recognising those for giving their time e.g scholarships for students in mentoring or leadership roles.

· Education

Ensuring learning is fun and interactive. Offering a range of learning options and methods. Providing more advice to young people and encouraging them to follow their interests. Work experience, life skill courses and opportunities to support this.

· Employment

More jobs, higher pay and less unemployment – while also keeping safe in the workplace. Advertising of job opportunities and communicating what is available, career talks in school and seminars, and mentoring. Work experience, internships, graduate programmes (to retain locals and draw young people back here to work).

· Community

More marketing and promotion of opportunities to get involved. Activities including sports and recreation, clubs, youth groups, and volunteering. Interest in the environmental space e.g clean & green and horticulture. Accessibility e.g transport is a barrier for young people - introduce incentives to encourage interest and involvement.

· Fun

A need for more facilities and activities including wet weather options, as well as low cost and affordable options. Access to free wifi is also important to young people.

Community Services Committee - 4 September 2018 - Attachments

Item 3

Attachments b

Summary of discussion groups

Area

12-14 years

15-17 years

18-24 years

Parents

Healthy & safe

· Road safety is important for all users

· Self-defence for boys (currently only offered to girls)

· Increase street safety

· Improve public transport across the city, that everyone knows how to use and get around on

· Affordable transport at night e.g bus or uber

· Self- defence

· Promote support services and online education around health, wellbeing and safety

· Cheap, good transport. Night buses.

· A bus app for parents to load money onto

· Cycleways – need to be safe, lit, and accessible as kids use bikes as transport

· Self-defence

· Safe places for young people

· Community cohesion

· Free wifi across the city including facilities

Leadership

· Buddy systems

· Mechanisms for kids to have a voice.

· Better links between Council and schools.

· Student-led presentations to Council

· Youth Week events

· Advertise Youth Week

· Leadership conferences

· Promote and observe Council meetings

· Scholarships for school leaders, mentors etc

· Leadership conferences for young professionals

· Mentoring

· Positive role modeling from parents

· Encourage YCON, school leadership, volunteering etc

Education

· Fun, quality learning

· More breaks

· Environmental education

· Technology

· Quality education,

· Guest speakers presenting on their field of expertise

· Career advice (including 21+) – what subjects relate to what career

· Offer free courses

· Promote EIT better

· University in Hawkes Bay

· Life skills courses

· Work experience and mentoring opportunities

· Offer life skill courses or sessions - C.V writing, financial literacy etc

Employment

· Safety in the workplace

· Jobs for youth, work experience and education on jobs

· More subjects and insight into careers

· More jobs, apprenticeships, cadetships, graduate programmes

· Job seeking support – C.V writing, cover letters etc

· Career seminars for 18+

· More communication on jobs

· More support with driver licensing and learning to drive

· Home ownership, affordable housing

· Offer work placements / mentoring

· Support young people to get their licence

Community

· Advertise what opportunities there are to get involved

· More info on what activities are available

· Informative videos

· More information on Youth Council, youth grants etc

· Promote how to get involved using multiple channels e.g. social media

· Campaign promoting clubs etc and make it cool, have ambassadors, highlight the social benefits, encourage creating clubs, use of facilities, and connect existing groups

· Incentives - food, rewards, include transport

· Manage screen time. Use technology to bring kids together to interact through those interests

· A place for teens to find about what’s going on e.g. an app, or an alert about what’s on

Fun

· Free, low cost, cheap events or things to do

· Outdoor activities & facilities, parks and recreation

· Places to hang in town

· More outdoor pools, cheap or free

· Outdoor activities

· Split social events for youth under 18, and over 18

· More evening stuff including in winter

· Wet weather options e.g. activities and spaces

· Local spaces to hang

· More organised outdoor activities and events and need to be low cost/free, safe, for 12 years and over

· A broader range of activities

· Pop-ups to hang out in town or in the suburbs e.g. reserves

Community Services Committee - 4 September 2018 - Attachments

Item 3

Attachments b

APPENDIX C: POTENTIAL STRATEGY STAKEHOLDERS

The Strategy’s implementation encourages collaboration between organisations - including councils, government agencies, education providers, community and business groups to improve outcomes for youth. Potential stakeholders are:

· Directions Youth Health

· Education providers (intermediate, secondary, alternative education, tertiary)

· Hastings District Council

· Hastings Youth Council

· Hawkes Bay District Health Board

· Hawkes Bay Regional Council

· Health Hawke’s Bay

· Ministry of Business, Innovation and Employment

· Ministry of Education

· Ministry of Social Development

· Ministry of Youth Development

· Napier Family Centre

· Napier Youth Council

· Ngati Kahunguni Iwi Incorporated

· New Zealand Police

· RoadSafe Hawke’s Bay

· Sport Hawkes Bay

· Sport New Zealand

· Te Taiwhenua o Heretaunga

· Te Puni Kōkiri

· Te Kupenga Hauora Ahuriri

· YMCA Hawkes Bay

· Zeal

APPENDIX D: STRATEGIC LINKS

Youth Development Strategy Aotearoa 2002 (Ministry of Youth Development)

Developed by the Ministry of Youth Affairs in 2002 this strategy identifies how government and society can support young women and men aged 12 to 24 years inclusive to develop the skills and attitudes they need to take part positively in society, now and in the future. The Youth Development Strategy Aotearoa has six key principles:

1. Youth development is shaped by the ‘big picture’

Wider social and economic contexts and dominant cultural values set the big picture within which young people grow up.

2. Youth development is about young people being connected

Healthy development is shaped by young people having positive connections with many social environments.

3. Youth development is based on a consistent strengths-based approach

Youth development addresses both ‘risk’ and ‘protective’ factors, as well as the range of skills young people need.

4. Youth development happens through quality relationships

Supporting and equipping people for successful relationships with young people.

5. Youth development is triggered when young people fully participate

Providing opportunities for young people to increase their control of what happens to them and around them, through advice, participation and engagement.

6. Youth development needs good information

Youth development is continually informed by effective research, evaluation and information gathering.

In combination, these principles contribute to the desired result of positive youth development, where young people gain a: sense of contributing something of value to society; feeling of connectedness to others and to society; belief that they have choices about their future; and feeling of being positive and comfortable with their own identity.

A positive youth development approach: forms the platform for consistent youth policies and programmes and for improving our ability to achieve better outcomes for all young people; seeks to foster the ideal environment for young people to learn, grow and contribute, thus supporting them to move into responsible adulthood; and acknowledges individual young people’s evolving capacity to initiate change and the interaction of the wider social and economic factors that either restrict or enable positive outcomes.

Youth Health: A Guide to Action (Ministry of Health)

While this document is primarily for the health sector, it recognises that working together across sectors will be the most effective way of creating an environment in which all young people can grow and flourish. The goals of the action plan are:

1. A safer, more supportive environment for New Zealand’s young people

2. A measurable improvement in young people’s mental health

3. A measurable improvement in young people’s physical health

4. Young people influencing development and implementation of health

5. A higher level of knowledge about youth health and youth health services

6. High-quality, youth-friendly, accessible health services

7. A measurable improvement in the health of rangatahi

8. A measurable improvement in the health of Pacific young people

9. A measurable improvement in the health of disabled young people

10. Better health outcomes for young people with multiple disadvantage

The actions identified in this document for community, hapū and iwi are to promote the active participation of young people in community development initiatives; promote programmes that provide opportunities for disadvantaged young people to extend their skills; positively promote the contribution that young people of different cultures and ethnicities make to the life of the community; support the development of community-based youth health centres; and strengthen working relationships across sectors on youth-specific projects.

Youth Health Strategy 2016-2019 (Hawke’s Bay District Health Board)

The vison of the Youth Health Strategy is “excellent health services working in partnership to improve the health and wellbeing of our people and to reduce health inequalities within our community”.

In Hawke’s Bay, youth show some health trends and risk factors higher than the New Zealand average: this includes teenage pregnancy, sexually transmitted diseases, suicide rate, diagnosed mental health disorders e.g. anxiety, depression, smoking prevalence, sole parent benefits for under 25, unemployed, and involvement with justice e.g. apprehension. All of these things can affect a young person’s ability to function well in society and can impact on their future.

There are five key goals under this strategy, these are healthy & safe; with connections; productive; health system resiliency; and community inclusiveness. There are also five key outcomes with focus areas under each, these are:

· Thriving

Active/healthy living, social/emotional health and safety/injury prevention

· Engagement & Inspiring

Positive identity, positive relationships, social/emotional development and cultural competence, community connectedness, social responsibility and leadership development

· Learning & Working

Engagement in learning, learning and innovation skills, academic achievement, tertiary access and success, career awareness, workforce readiness, and employment

· Leadership & Youth Involvement

Commitment to adolescents and youth development, partnerships and collaborations for health and development, programs and services, advocacy, youth involved in governance and leadership, and youth as community change agents

· Innovation & Integration

Whanau and community supported, resources and opportunities, strength based focus, youth as part of the community, collaborative and multi-sectoral, and outcome driven.

Youth in Hawke’s Bay report healthy as feeling supported and accepted; positive relationships with parents and connections with others; good headspace; positives influences; independence; and taking responsibility.

The Youth Health Strategy provides a framework to enhance collaboration, alignment and collective impact across organisations working with youth. The goals of the Youth Health Strategy align well to the key principals of this strategy.

Long Term Plan

Napier City Council’s Long Term Plan (LTP) 2018-2028 was developed as a requirement under the Local Government Act 2002. The plan sets out Council priorities and strategic direction for the next 10 years. Contained within the plan are community outcomes which are reviewed every three years, these are:

· A vibrant, innovative city for everyone

Napier is a vibrant city through excellent strategy and planning; social cohesion is achieved for all ages and ethnicities; innovative services are provided using technology whilst protecting the environment; technology connects Napier to the rest of New Zealand and the world; Napier is an appealing tourist destination; business-friendly economic development is encouraged.

· Excellence in infrastructure and public services now and in the future

Facilities and infrastructure will support community and visitor needs, focusing on excellent service and accessibility; Napier’s transportation system is safe and affordable; all transport choices are catered for: cars, cycles, pedestrians and disabled users

· A sustainable city

Our natural resources are renewed and enhanced. We act as steward for our environment for future generations; Napier values its character and history; Napier is an affordable city to live in

· Council works with and for the community

Council guides the city with effective leadership; Council encourages community consultation and collaboration to assist in shaping the future direction of the city

· A safe and healthy city that supports community well being

Services and facilities support social and recreation opportunities; community safety is supported and improved; social services are supported.

Each of Council’s activities contributes to some or all of the Community Outcomes to meet the needs of the community. Council recognises that youth are a significant part of the community and fostering youth development is a community development priority.

Other relevant Policies, Strategies and Plans

Matariki REDS

Social Inclusion Strategy

Safer Napier Strategic Plan

Joint Alcohol Strategy

Smokefree Policy

Disability Strategy (in development)

Youth Activities Strategy (in development)

Community Services Committee - 04 September 2018 - Open Agenda

Community Services Committee

Open Minutes

Meeting Date:	Tuesday 24 July 2018
Time:	3.01pm – 3.33pm
Venue	Council Chamber Hawke’s Bay Regional Council 159 Dalton Street Napier

Present	Mayor Dalton, Deputy Mayor White (In the Chair), Councillors Boag, Brosnan, Dallimore, Hague, Jeffery, McGrath, Price, Tapine, Wise and Wright
In Attendance	Chief Executive, Director Community Services, Director Infrastructure Services, Director City Services, Director City Strategy, Chief Financial Officer, Manager Property, Strategic Planning Lead, Event Manager
Administration	Governance Team

Apologies

Councillors Wright / Price

That the apology from Councillor Taylor be accepted.

Carried

Conflicts of interest

Nil

Public forum

Nil

Announcements by the Mayor

Nil

Announcements by the Chairperson

The Local Alcohol Policy remit was approved with the following voting results: 95% for, 1% against, 4% abstained. The remit seeks changes to the Sale and Supply of Alcohol Act 2012, as well as calling for reviews of other possible tools for mitigating alcohol abuse, including changes to the minimum drinking age, taxation and so on.

Mayor Dalton, Deputy Mayor White and Cr Wright had the opportunity to tour the QEII aquatic centre while in Christchurch; it is an appealing community asset and Napier’s own development once finalised, is expected to be equally attractive and well-utilised.

Announcements by the management

Natasha Carswell is the recipient of the annual national Safe Communities Foundation New Zealand Safe Community Award in recognition of her outstanding leadership and support for Safe Communities at regional and local levels.

Confirmation of minutes

Councillors Wise / Boag

That the Minutes of the meeting held on 6 December 2017 were taken as a true and accurate record of the meeting.

Carried

Notification and justification of matters of extraordinary business

(Strictly for information and/or referral purposes only).

Agenda Items

1. Nyree Dawn Porter Commemoration

Type of Report:	Operational
Legal Reference:	N/A
Document ID:	513398
Reporting Officer/s & Unit:	Fleur Lincoln, Strategic Planning Lead

1.1 Purpose of Report

The purpose of this report to present options to celebrate and commemorate the achievements of Napier born and raised Nyree Dawn Porter, a celebrated actress, singer, and dancer, who made it to the West End in numerous shows, as well as film and television appearances abroad. Ms Porter passed away in London in 2001. She continues to have family residing in Napier.

At the Meeting

The Strategic Planning Lead spoke to the item, noting that further to the options outlined, brief investigation into lightboxes has been undertaken. Theatre Lane is privately owned, and there would be difficulties in providing power to that site. However the outside entrance to the Municipal Theatre could be considered. The images and or information could be updated as other exhibitions or events take place.

In discussion it was noted that:

· The naming of the dress circle was fitting for someone who had spent their life dedicated to the theatre and arts.

· It will be important to confirm that naming of the dress circle was not bought by any other parties during the renovation fundraising for the theatre.

· While Ms Porter left Napier during her 20s, she remains an inspiration and aspirational for other young Napier artists and performers, demonstrating that they may also achieve on the world stage.

· There may be opportunities to commemorate Ms Porter’s birthday as another way to celebrate her life.

Committee's recommendation

Councillors Jeffery / Wright

The Community Services Committee:

a. Endorse the proposal to rename the Municipal Theatre’s dress circle the ‘Nyree Dawn Porter Circle’, and to provide further exposure of Ms Porter’s achievements by displaying informational material within the theatre foyer for a limited time.

b. Approve that further opportunities to celebrate Ms Porter’s achievements are explored as projects and funding opportunities arise.

Carried

2. Final Ahuriri Estuary & Coastal Edge Masterplan

Type of Report:	Operational
Legal Reference:	N/A
Document ID:	522119
Reporting Officer/s & Unit:	Fleur Lincoln, Strategic Planning Lead

2.1 Purpose of Report

The purpose of this report is to outline the changes that have been made to the Draft Ahuriri Estuary and Coastal Edge Masterplan, and to adopt the Final Ahuriri Estuary and Coastal Edge Masterplan as provided in the attachment.

At the Meeting

In response to questions from Councillors it was clarified that:

· There was very strong public support for the Ahuriri Masterplan through the Long Term Plan process, which is believed to be ambitious and aspirational, addressing multiple important issues for the Estuary and surrounds.

· There are a number of supporting projects sitting under the Masterplan, which have been prioritised as part of the LTP.

· The level of engagement that has taken place with mana whenua and tangata whenua during the drafting and finalisation of the Masterplan will continue at project level as these supporting projects are rolled out.

· The marina extension at Meeanee Quay is one of several initiatives that will be worked on together as part of the Inner Harbour Plan. The suggestion to include another marina rather than extending one of the two existing marinas over the cockle beds will be taken back to the planning process.

· The updated Masterplan recognises that Perfume Point is working well as it is; underground infrastructure (power etc.) will be added to increase the flexibility of its use regarding events, but it is no longer intended for higher development purposes. The apartment dwellers who were originally concerned about the development proposal have been advised of the change and are very positive.

Committee's recommendation

Councillors Tapine / Wise

The Community Services Committee:

a. Adopt the Final Ahuriri Estuary and Coastal Edge Masterplan.

Carried

3. Increase in Event Funding

Type of Report:	Operational
Legal Reference:	N/A
Document ID:	524714
Reporting Officer/s & Unit:	Kevin Murphy, Event Manager

3.1 Purpose of Report

To increase event funding for two existing supported events; the Hawke’s Bay Arts Festival and the Horse of the Year.

At the Meeting

In discussion it was noted that:

· There is unqualified support for the proposed increase in funding allocation to the Hawke’s Bay Arts Festival, which is now competitive with other regional arts festivals and provides direct benefits to rate payers in the form of events in Napier and free events as well as wider social and economic benefits.

· Views were split as to the relative benefits to Napier from the Horse of the Year event. The event is primarily in Hastings and there are are no direct benefits to Napier. However it was noted that catering and accommodation spend tends to be high from attendees of the Horse of the year event, providing notable indirect economic benefits for the city.

Committee's recommendation

Councillors Hague / Price

The Community Services Committee:

a. Approve an increase in Council funding for the next two year funding cycle for the following events:

i. Hawkes Bay Arts Festival to the level of $20k (per year); and

ii. Horse of the Year to the level of $30k (per year). Cr Brosnan against a(ii)

b. That a DECISION OF COUNCIL is required urgently as planning is being undertaken now for both events and marketing promotion will soon be underway.

Carried

Council Resolution

Councillors Wright / Dallimore

That Council:

a. Approve an increase in Council funding for the next two year funding cycle for the following events:

i. Hawkes Bay Arts Festival to the level of $20k (per year); and

ii. Horse of the Year to the level of $30k (per year). Cr Brosnan against a(ii)

Carried

PUBLIC EXCLUDED ITEMS

Councillors Wright / Hague

That the public be excluded from the following parts of the proceedings of this meeting, namely:

1. Grants Allocation Sub Committee 2018/19 - Funding Allocations

Carried

The general subject of each matter to be considered while the public was excluded, the reasons for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution were as follows:

General subject of each matter to be considered.	Reason for passing this resolution in relation to each matter.	Ground(s) under section 48(1) to the passing of this resolution.
1. Grants Allocation Sub Committee 2018/19 - Funding Allocations	7(2)(c)(i) Protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied	48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7 (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.

The meeting moved into committee at 3.33pm

Approved and adopted as a true and accurate record of the meeting.

Chairperson .............................................................................................................................

Date of approval ......................................................................................................................

Committee Members	Mayor Dalton, Deputy Mayor White (In the Chair), Councillors Boag, Brosnan, Dallimore, Hague, Jeffery, McGrath, Price, Tapine, Taylor, Wise and Wright
Officer Responsible	Director Community Services
Administration	Governance Team
	Next Community Services Committee Meeting Tuesday 16 October 2018

Meeting Date:	Tuesday 4 September 2018
Time:	Following the Finance Committee
Venue:	Council Chamber Hawke’s Bay Regional Council 159 Dalton Street Napier