Community Services Committee
Open Agenda
Meeting Date: |
Tuesday 14 May 2019 |
Time: |
Following the Finance Committee meeting |
Venue: |
Breakout Room 2 |
Committee Members |
Acting Mayor White (In the Chair), Councillors Boag, Brosnan, Dallimore, Jeffery, McGrath, Price, Tapine, Wise and Wright |
Officer Responsible |
Director Community Services |
Administration |
Governance Team |
|
Next Community Services Committee Meeting Tuesday 25 June 2019 |
Community Services Committee - 14 May 2019 - Open Agenda
ORDER OF BUSINESS
Apologies
Mayor Dalton, Councillor Taylor and Councillor Hague
Conflicts of interest
Public forum
Nil
Announcements by the Chairperson
Announcements by the management
Confirmation of minutes
That the Minutes of the Community Services Committee meeting held on Tuesday, 2 April 2019 be taken as a true and accurate record of the meeting...................................................................................... 16
Agenda items
1 Iron Māori Event - Hardinge Road and Marine Parade Proposed Road Closures............ 3
2 Creative Communities Funding March 2019.................................................................... 7
Public excluded ............................................................................................................. 15
Confirmation of public excluded minutes of the Community Services Committee meeting
held on Tuesday, 2 April 2019 only.
Community Services Committee - 14 May 2019 - Open Agenda Item 1
1. Iron
Māori Event - Hardinge Road and Marine Parade Proposed Road Closures
Type of Report: |
Operational |
Legal Reference: |
N/A |
Document ID: |
730705 |
Reporting Officer/s & Unit: |
Sera Chambers, Transportation Team Administrator Kevin Murphy, Event Manager |
1.1 Purpose of Report
To seek approval for the proposed course change and proposed road closures for the Iron Māori event to be held in 2019 and future years.
That the Community Services Committee: a. Note the proposed course change and road closures for the Iron Māori event and other events. b. Approve the road closures noting that the event traffic management plan may be modified to account for feedback obtained through the targeted consultation by the event management. c. That a Decision of Council is required urgently as planning is being undertaken now for events and marketing promotion will soon be underway. |
That the Council resolve that the officer’s recommendation be adopted. |
1.2 Background Summary
Iron Māori is an annual half ironman event held in Napier which has been running for 10 years. It involves a 2km swim, 90km cycle and 21.1km run, and can be completed as an individual or as a team of two or three competitors. There were 2,500 participants in the half ironman event for the 10 year anniversary in 2018. In addition to the half, a quarter event is held each summer approximately a month before and sells out at 2,000 participants. Iron Māori has also established the Kaumatua and Tamariki/Rangatahi events which are held the day before the quarter and half marathon events respectively. In 2018, there were 500 participants in these events.
The last economic impact report completed by Sean Bevin in 2012 reported that the Iron Māori events generate approximately 3,000 visitors and a visitor impact of approximately $900,000 per annum.
Previously, road closures have included Humber Street and Pandora Bridge double lanes (partial and full at different times) with traffic management in place in and around the course to provide safety of the participants, set up crew, volunteers, spectators, local residents and business and other road and facility users.
1.3 Issues
The event organisers need to change the swim course as they do not have a guaranteed use of the Pandora Pond and therefore need to have a contingency plan in place.
The safest alternative swim course is outside the Hot Chick/Cool Cat and Boulevard Café/Restaurant on Hardinge Road.
This is similar to the Harbour to Hills event and the proposed bid for the Tri New Zealand Champs which is proposed for the end of January 2020.
The Iron Māori Quarter event and associated events would be held 8 – 9 November 2019 and the Iron Māori Half event and associated events would be held from 28 – 30 November 2019.
The Proposal
· The cycle course for the event is head south past port gates via Marine Parade to Clive. The Quarter event will go out to Te Awanga and the Half event to complete Tuki Valley/Raymond/Parkhill Road Circuit.
· Close Hot Chick Car Park from the Friday evening prior to the Quarter event and the Thursday evening prior to the Half event.
· Close Hardinge Road (seaward side only) from Bridge Street to Breakwater Road on the Saturday of the event (from 4:00am to shortly after close of the cycle leg) – Quarter event approximately to 10:30 a.m. and Half event to 1:30 p.m.
· Event parking would be required at the reserve at Perfume Point (separate application).
· Close Marine Parade (seaward lane only) from Browning Street to, and including, Warren Street roundabout down to Ellison Street.
· Close Vautier Street to Marine Parade both ways to through traffic, however the Marine Parade Parking Precinct will be able to be accessed from Vautier Street and Albion Street and exit as usual near the Napier Bike Hire.
· Outbound cyclists will continue south to complete the rural circuit.
· The returning cyclists will travel back via Awatoto and past Ellison Street then will move to the right and at the last gap in the median will cross to the seaward lane prior to the Vautier Street roundabout. Access to the freedom camping area and Pump Park will enter from the south and turn right when free. Individual members would need to obey road rules.
With regards to the run course, the Quarter event is approximately 10km and the Half event is approximately 20km. The run course will be circuits within Ahuriri and no additional road closures are expected at this stage.
1.4 Significance and Engagement
Engagement with all affected parties, including residents and business entities within the event area, will be completed by Iron Māori event organisers with assistance from Napier City Council. A mail out and submission form will be provided to all affected residents and business entities in Ahuriri and on Marine Parade. Residents will be able to submit feedback on the proposed change to the Iron Māori event route and proposed road closures. This will be considered as positive (as per the recommendations) if concerns can be resolved at officer level.
1.5 Implications
Financial
There will be no change to funding for the event.
Social & Policy
N/A
Risk
It is possible that the proposed road closures will be perceived to have a negative impact on a small cross section of the Ahuriri community. These impacts should be identified through the proposed consultation and can be addressed through the event management plan to some degree. As identified earlier in the report this event has significant economic, cultural and social benefits to the community that outweigh any potential negative impacts of road closure.
The Napier Port have clarified requirements around the Port Container Gates (traffic lights installed March 2019) which require four people to manage and race day briefings with competitors would address any safety issues at the both Port Gates. The risk is the requirements are new, and this may change, as health and safety is reviewed over time by the Napier Port. It has been confirmed there is no Cruise ship in this year for the proposed Quarter event dates. There is a small cruise ship in for the proposed Half event this year. The bulk of the event cyclists will be gone before the ships unload and the conflict will be more on return. Bus access will be managed. Tour operators could still park inside the road closure as they do now on the seaward side. Exiting via Tennyson Street or Vautier Street / Warren Street would be available when safe.
1.6 Options
The options available to Council are as follows:
a. Approve the request
b. Decline the request
1.7 Development of Preferred Option
The preferred option is to support the proposed road closures. It is recommended that the support of the proposed course change and road closures for the Iron Māori event and other events be approved.
a Proposed Road Closures ⇩
Community Services Committee - 14 May 2019 - Open Agenda Item 2
2. Creative Communities Funding March 2019
Type of Report: |
Operational |
Legal Reference: |
N/A |
Document ID: |
728363 |
Reporting Officer/s & Unit: |
Belinda McLeod, Community Funding Advisor |
2.1 Purpose of Report
To note the Creative Communities funding decisions made on 28 March 2019. Council administers the scheme on behalf of Creative NZ. Funding decisions do not require ratification from Council.
That the Community Services Committee: a. Note the Creative Communities funding decisions made on 28 March 2019.
|
That the Council resolve that the officer’s recommendation be adopted. |
2.2 Background Summary
The Creative Communities Scheme is a partnership with Creative NZ, which supports and encourages local communities to create and present diverse opportunities for accessing and participating in arts activities. Council receives base funding of $6000 from Creative NZ each year, and a grants allocation based on 70 cents per head of population. This financial year we received $46,068 for distribution and advertising (7.5% of the funding is allocated to advertising). We hold two funding rounds each year, in March and September, and the Creative Communities Committee make decisions on how to distribute the available funds. There are two Councillors appointed to the Funding Committee, they are currently Cr Boag and Cr Tapine. Cr Wright is Chair of this external committee but represents Creative Arts Napier.
The March round is the final round for 2018/19, with a total of $21,563.60 available for distribution.
2.3 Issues
N/A
2.4 Significance and Engagement
Applications for the Creative Communities Scheme is advertised in the newspaper, social media and radio.
2.5 Implications
Financial
We received 31 applications for the March funding round, seeking total funding of $91,728.61. The decision meeting on 28 March 2019 allocated all of the remaining funds ($21,563.60) to 19 applicants. A list of grants made is attached.
Social & Policy
N/A
Risk
N/A
2.6 Options
N/A
2.7 Development of Preferred Option
The minutes of the March 2019 Creative Communities Committee meeting are attached.
a March 2019 Approved Funding ⇩
b March 2019 Minutes and confirmation ⇩
Community Services Committee - 14 May 2019 - Open Agenda
That the public be excluded from the following parts of the proceedings of this meeting, namely:
AGENDA ITEMS
Nil
Confirmation of minutes
That the Public Excluded Minutes of the Community Services Committee meeting held on Tuesday, 2 April 2019 be taken as a true and accurate record of the meeting.
Community Services Committee
Open Minutes
Meeting Date: |
Tuesday 2 April 2019 |
Time: |
4.00pm – 4.21pm |
Venue |
Graeme Lowe Stand Corporate Lounge 2 |
Present |
Mayor Dalton, Deputy Mayor White (In the Chair), Councillors Boag, Brosnan, Dallimore, Hague, Jeffery, McGrath, Price, Tapine, Taylor, Wise and Wright |
In Attendance |
Chief Executive, Director Infrastructure Services, Director City Services, Director City Strategy, Manager Communications and Marketing, Chief Financial Officer, Manager Community Strategies |
Administration |
Governance Team |
Apologies
Nil
Conflicts of interest
Nil
Public forum
Nil
Announcements by the Mayor
Nil
Announcements by the Chairperson
Nil
Announcements by the management
Nil
Confirmation of minutes
Councillors Wright / Price That the Minutes of the meeting held on 27 November 2018 were taken as a true and accurate record of the meeting.
Carried |
Agenda Items
1. Submission of Remit Application to Local Government New Zealand - Housing
Type of Report: |
Procedural |
Legal Reference: |
N/A |
Document ID: |
713591 |
Reporting Officer/s & Unit: |
Natasha Carswell, Manager Community Strategies |
1.1 Purpose of Report
To seek approval to submit a Remit application to Local Government New Zealand (LGNZ) for them to approach the Government to seek funding support for the operation, upgrade and growth of local authority social housing portfolios.
At the Meeting The following points were made in discussion: · It is believed that this remit provides a sensible and sustainable way to address issues faced by Councils in the social housing space. · The remit meets the theme of “localism” strongly supported at the 2018 LGNZ conference, which advocates for local government being best placed to support local communities. |
Committee's recommendation Councillors Boag / Wright The Community Services Committee: a. Approve the submission of the Remit application regarding Social Housing. b. That a DECISION OF COUNCIL is required urgently to allow the remit to be submitted at the April 2019 Zone 3 meeting.
Carried |
Council Resolution |
Councillors Wright / Brosnan That Council: a. Approve the submission of the Remit application regarding Social Housing.
Carried |
2. SUBMISSION OF REMIT APPLICATION TO LOCAL GOVERNMENT NEW ZEALAND - LIABILITY TO BUILDING DEFECTS CLAIMS
Type of Report: |
Procedural |
Legal Reference: |
N/A |
Document ID: |
716495 |
Reporting Officer/s & Unit: |
Wayne Jack, Chief Executive |
2.1 Purpose of Report
To seek approval to submit a Remit application to Local Government New Zealand (LGNZ) to take action as recommended by the Law Commission in its 2014 report on “Liability of Multiple Defendants” to limit the liability of councils in New Zealand in relation to building defects claims.
At the Meeting It was confirmed that the intention is to both put forward the remit and work with LGNZ and central government, while also managing risk in developments directly as well. It was agreed that the ratepayer should not have to bear the burden of workmanship that is below par. |
Committee's recommendation Councillors Price / Wise The Community Services Committee: a. Approve the submission of the Remit application regarding liability of councils in relation to building defects claims b. That a DECISION OF COUNCIL is required urgently to allow the remit to be submitted at the April 2019 Zone 3 meeting.
Carried |
Council Resolution |
Councillors Wright/ Taylor That Council: a. Approve the submission of the Remit application regarding liability of councils in relation to building defects claims
Carried |
3. Support of Hastings District Council Remit Application to Local Government New Zealand - Alcohol Harm
Type of Report: |
Procedural |
Legal Reference: |
N/A |
Document ID: |
715928 |
Reporting Officer/s & Unit: |
Michele Grigg, Senior Advisor Policy |
3.1 Purpose of Report
To seek Council’s support for Hastings District Council’s (HDC) Remit application to Local Government New Zealand (LGNZ) asking them to identify opportunities and actively advocate on national policy changes to reduce alcohol harm.
At the Meeting The following points were made in discussion: · It is important to ensure that alcohol harm continues to be addressed and this remit raises another aspect of the issue from a local government perspective. · It was noted that there is a risk that responsible drinkers may be inadvertently penalised and care should be taken that it is harmful levels of drinking that is directly targeted. · It was noted the background to this remit may not be the appropriate context to advise that “Hawke’s Bay is renowned as wine region”. |
Committee's recommendation Councillors Boag / Taylor The Community Services Committee: a. Endorse Hastings District Council’s Remit application to LGNZ about reducing alcohol harm. b. Agree that a DECISION OF COUNCIL is required urgently to allow the remit to be submitted noting NCC’s endorsement at the April 2019 Zone 3 meeting.
Carried |
Council Resolution |
Councillors Jeffery / Hague That Council: a. Endorse Hastings District Council’s Remit application to LGNZ about reducing alcohol harm.
Carried |
4. Hawke's Bay Museums Trust Collection Management Agreement
Type of Report: |
Contractual |
Legal Reference: |
N/A |
Document ID: |
715942 |
Reporting Officer/s & Unit: |
Antoinette Campbell, Director Community Services |
4.1 Purpose of Report
To seek Council approval to enter into a new Management Agreement with the Hawke’s Bay Museum Trust (HBMT) for a period of one year while the Hawke’s Bay Regional Collection Joint Working Group conducts its review of governance and operational arrangements of how the collection is to be maintained and governed.
At the Meeting There was no discussion on this item. |
Committee's recommendation Mayor Dalton / Councillor Wright The Community Services Committee: a. Approve that Napier City Council enter into a one-year Management Agreement with the Hawke’s Bay Museum Trust.
Carried |
5. Regional Indoor Sports and Events Centre (RISEC) Trustees
Type of Report: |
Procedural |
Legal Reference: |
N/A |
Document ID: |
709895 |
Reporting Officer/s & Unit: |
Antoinette Campbell, Director Community Services |
5.1 Purpose of Report
To endorse the appointment of the Regional Indoor Sports and Events Centre (RISEC) trustees for a further term of three years.
At the Meeting The following points were noted in discussion: · It is difficult to endorse a board structure which does not reflect the diversity expected by Sport New Zealand – there are no women or youth in the proposed trustees. · Sport Hawke’s Bay have already had it suggested that they are not meeting the diversity expectations that Sport New Zealand see as vital, as boards are strongly placed to set standards and model expected behaviours. · Research shows that it was important to actively “shoulder tap” a range of people who may have the skills required but lack the confidence to put themselves forward. · Further information is to be sought on the process undertaken with regards to the proposed board structure prior to the Council meeting scheduled for 16 April 2019. |
Officer’s Recommendation The Community Services Committee: a. Endorse the Advisory Group’s recommendation to the RISEC Board to appoint the current trustees for a further three-year term.
This Officer’s recommendation was laid on the table, pending further information in relation to the lack of diversity in the current proposed trustees.
|
6. Safer Napier programme - annual update
Type of Report: |
Information |
Legal Reference: |
Enter Legal Reference |
Document ID: |
713588 |
Reporting Officer/s & Unit: |
Michele Grigg, Senior Advisor Policy |
6.1 Purpose of Report
To provide a summary of the 2017/18 year of the Safer Napier programme, including key highlights and benefits to Council and Napier.
At the Meeting In response to questions from Councillors it was advised that: · A number of different programmes are underway under the umbrella of Safer Napier, including some with a more regulatory focus. · Neighbourhood Watch have a part to play in the wider approaches to safety and have recently expanded their own offerings to include responses to street safety, post-burglary support and so on. |
Committee's recommendation Councillors Wright / Brosnan The Community Services Committee: a. Note the Safer Napier programme update.
Carried |
PUBLIC EXCLUDED ITEMS
Councillors Jeffery / Brosnan That the public be excluded from the following parts of the proceedings of this meeting, namely: 1. Art Deco Trust Loan Repayment Carried |
The general subject of each matter to be considered while the public was excluded, the reasons for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution were as follows:
General subject of each matter to be considered. |
Reason for passing this resolution in relation to each matter. |
Ground(s) under section 48(1) to the passing of this resolution. |
1. Art Deco Trust Loan Repayment |
7(2)(b)(ii) Protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information |
48(1)A That the public conduct
of the whole or the relevant part of the proceedings of the meeting would be
likely to result in the disclosure of information for which good reason for
withholding would exist: |
The meeting moved into committee at 4.21pm.
Approved and adopted as a true and accurate record of the meeting.
Chairperson .............................................................................................................................
Date of approval ...................................................................................................................... |