Meeting Date:

Tuesday 28 May 2019

Time:

3.00pm

Venue:

Council Chambers
Hawke's Bay Regional Council
159 Dalton Street
Napier

Council Members

Acting Mayor White (In the Chair), Councillors Boag, Brosnan, Dallimore, Jeffery, McGrath, Price, Tapine, Wise and Wright

Officer Responsible

Chief Executive

Administrator

Governance Team

Next Council Meeting

Tuesday 9 July 2019

Officer’s Recommendation

That Council:

a.     Approve the appointment of Councillor Graeme Taylor as an approved person to be a member of the District Licensing Committee for a period of six months to 29 November 2019.

Acting Mayor’s Recommendation

That the Council resolve that the officer’s recommendation be adopted.

Officer’s Recommendation

That Council:

a.     Receive the Quarterly Report for the nine months ended 31 March 2019

Acting Mayor’s Recommendation

That the Council resolve that the officer’s recommendation be adopted.

Officer’s Recommendation

That Council:

a.     Adopt the draft minutes of the Clifton to Tangoio Coastal Hazards Strategy Joint Committee Meeting held on 18 March 2019

Acting Mayor’s Recommendation

That the Council resolve that the officer’s recommendation be adopted.

Officer’s Recommendation

That Council:

a.   Adopt the draft minutes of the Hawke’s Bay Drinking Water Joint Committee meeting which was held on 11 April 2019.

Acting Mayor’s Recommendation

That the Council resolve that the officer’s recommendation be adopted.

Officer’s Recommendation

That Council:

a.     Adopt the draft minutes of the CDEM Joint Committee meeting of 3 December 2018

Acting Mayor’s Recommendation

That the Council resolve that the officer’s recommendation be adopted.

Māori Consultative Committee Recommendation

That the Māori Consultative Committee recommendations be adopted.

At the Māori Consultative Committee meeting

It was advised that there is a legislative requirement to have a Policy in place, and Council is consulting on the Statement of Proposal for this Policy. There are implication for building owners, as once a building has been identified as earthquake prone they have seven years within which to strengthen or demolish it.

The criteria for the buildings considered ‘high priority’ are outlined in the Statement of Proposal (refer p9 of the agenda). Maraenui is not currently considered a high risk area as there are not believed to be high numbers of unreinforced masonry buildings. However the public are able to submit if they believe that there are other areas that should be included as higher risk/ priority.

Māori Consultative Committee's recommendation

That the Council resolve that the Committee’s recommendation be adopted.

Officer’s Recommendation

The Regulatory Committee:

a.     Approve the release of the draft Statement of Proposal for public submissions.

At the Māori Consultative Committee meeting DECISION OF COUNCIL

It was noted that this was a Decision of Council at the Committee meeting as there was a tight timeline with regards to the issuing of titles; the name change merely reflected the actual preferred and regularly used surname of the family who the street name recognises.

Māori Consultative Committee's recommendation

That the Council resolve that the Committee’s recommendation be adopted.

Committee's recommendation

That the Regulatory Committee:

a.     Approve one new street name at 250 Guppy Road as follows:

·      Gee Place-250 Guppy Road

b.     That a DECISION OF COUNCIL is required urgently as Council have recently issued Section 224 certification for the subdivision at 250 Guppy Road and the developers require certainty for the purposes of marketing, physical street naming and property addressing.

Council Resolution

That Council:

a.     Approve one new street name at 250 Guppy Road as follows:

·      Gee Place-250 Guppy Road

At the Māori Consultative Committee meeting

The Chief Executive provided an overview of the report, noting that the main impacts on the forecast have come from timing in relation to the Parklands development; sales were affected by a significant District Plan change and there have been regulatory settlements paid from the fund.

In response to a separate question it was advised that the water modelling results are expected later this calendar year.

Māori Consultative Committee's recommendation

That the Council resolve that the Committee’s recommendation be adopted.

Committee's recommendation

That Council:

a.     Receive the financial forecast to 30 June 2019.

b.     Approve the 2018/19 financial forecast to 30 June 2019 including the proposed carry forward commitments to 2019/20.

At the Māori Consultative Committee meeting

There was no discussion on this item.

Māori Consultative Committee's recommendation

That the Council resolve that the Committee’s recommendation be adopted.

Committee's recommendation

That Council:

a.     Approve the updates made to the CCTV Policy for finalisation and publication.

b.     Approve the updates made to the Disposal of Surplus Assets Policy for finalisation and publication.

At the Māori Consultative Committee meeting DECISION OF COUNCIL

It was noted that the event route for Iron Māori has been similar for a number of years, and the event organisers are refreshing the course, both as a follow up to learnings from the 2018 and to provide competitors with a revitalised experience. It is expected that there will be approximately 2000 competitors across the four events of Iron Māori, accompanied by whanau and support crews. The event contributes approximately $900k in economic benefit to Napier and the region. As well as directly quantifiable economic benefits there are significant social and wellbeing implications from the fitness participation and social cohesion which contribute to the positive impact of the event.

Māori Consultative Committee's recommendation

That the Council resolve that the Committee’s recommendation be adopted.

Committee's recommendation

That Council:

a.     Note the proposed course change and road closures for the Iron Māori event and other events.

b.     Approve the road closures noting that the event traffic management plan may be modified to account for feedback obtained through the targeted consultation by the event management.

c.     That a DECISION OF COUNCIL is required urgently as planning is being undertaken now for events and marketing promotion will soon be underway.

At the Māori Consultative Committee meeting

It was noted this funding is a fixed grant provided by central government.

Māori Consultative Committee's recommendation

That the Council resolve that the Committee’s recommendation be adopted.

Committee's recommendation

That Council:

a.     Note the Creative Communities funding decisions made on 28 March 2019.

Officer’s Recommendation

That Council:

a)     Receive the Report of Documents Executed Under Seal for the period 2 April – 10 May 2019.

Date

Document

Presenting Officer

06.04.19

Easement in Gross 10 Milton Road, Napier

Paul O’Shaughnessy

18.04.19

Easement and Fencing Covenant Kenny Road North

Colin Hunt

24.04.2019

Agreement to Lease Hawkes Bay Airport Ltd – Airport Holdings Limited

Bryan Faulkner

24.04.2019

Car Rental Licence Agreement Hawkes Bay Airport Limited & BVJV Limited

Bryan Faulkner

24.04.2019

Agreement to Lease Hawke’s Bay Airport Limited BP Oil New Zealand Limited

Bryan Faulkner

24.04.2019

Deed of Variation of sublease Hawke’s Bay Airport Limited and Aerospread Limited

Bryan Faulkner

24.04.2019

Bond release 12 Kowhai Road, Napier boundary adjustment

Paul O’Shaughnessy

30.04.2019

Leases of Reserves Pirimai and Onekawa Kindergartons

Jenny Martin

Officer’s Recommendation

That Council:

Receive the report on Resource Consents issued under delegated authority for the period 2 April – 10 May 2019.

Officer’s Recommendation

That Council:

a.     Receive the Report of Tenders Let for the period 3 April – 10 May 2019.

Officer’s Recommendation

That Council:

a.     Receives the report Official Information Requests for the year to 17 May 2019.

General subject of each matter to be considered.

Reason for passing this resolution in relation to each matter.

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information where the withholding of the information is necessary to:

Ground(s) under section 48(1) to the passing of this resolution.

48(1)(a) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:

Agenda Items

1.  Hawke's Bay Airport Limited - Quarterly Report

7(2)(b)(ii) Protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information

7(2)(j) Prevent the disclosure or use of official information for improper gain or improper advantage

48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7  (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.

Reports from Finance Committee held 14 May 2019

1.  Hawke's Bay Airport Limited - 2019/20 Draft Statement of Intent

7(2)(b)(ii) Protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information

48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7  (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.

2.  Interim Governance Arrangements

7(2)(a) Protect the privacy of natural persons, including that of a deceased person

48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7  (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.

Present

Acting Mayor White (In the Chair), Councillors Boag, Brosnan, Dallimore, Hague, Jeffery, McGrath, Price, Tapine, Taylor, Wise and Wright [via teleconference from 3.05pm to 4.07pm]

In Attendance

Chief Executive, Director Corporate Services, Director Community Services, Director Infrastructure Services, Director City Services, Chief Financial Officer, Manager Property, Manager Community Strategies, Marketing Manager, Manager Sport & Recreation, Manager Design and Projects, Team Leader Governance

Administration

Governance Team

Council resolution

That the apology from Mayor Dalton be accepted.

Council resolution

That the Draft Minutes of the Ordinary meeting held on 5 March 2019 be confirmed as a true and accurate record of the meeting.

Council resolution

That the Draft Minutes of the Extraordinary meeting held on 15 March 2019 be confirmed as a true and accurate record of the meeting.

Council resolution

That the Draft Minutes of the Extraordinary meeting held on 2 April 2019 be confirmed as a true and accurate record of the meeting.

At the meeting

The Manager Sport and Recreation spoke to the report. He also provided an overview in relation to the Equitable Access Plan being developed for this facility, and noted that the important areas of focus for this work include location, sense of belonging, cultural capability, programming partnering and continuing community engagement and input.

In response to questions from Councillors the following points were clarified:

·         At this time Council has not received any complaints in relation to the aquatic centre from either the Office of the Ombudsman or the Waitangi Tribunal.

·         The Equitable Access Plan currently being developed will provide a framework that can be applied to other facilities in future.

·         A cultural impact study has not been completed on the site as this is not required as part of the resource consent process.

·         Many of the 47 risk factors previously identified do apply to both sites as they are related to project risks and not just the site. These risks have been transferred to the Prebensen site where relevant.

·         Council officers have received written confirmation from the New Zealand Transport Association advising that motorway designations will be lifted from the Prebensen site.

·         Operational matters concerning the day-to-day utilisation of the facility will be discussed at a later stage.

·         Traffic impact reports are currently being undertaken and the results are not known at this time; however, they will be provided as part of the resource consent application.

·         The proposed areas for expansion in the project fall outside of the liquefaction risk areas.

·         $41.3Million has been approved for the project through the Long Term Plan (LTP), not $50Million as reported. The cost of land is not normally included in capital projects and the $3Million proposed to be set aside as a project contingency due to the timing delay through the 2018 notice of motion has not been approved at this time.

·         All statutory responsibilities and legislation requirements have been met through the special consultative process under the LTP. Council’s audit process ensures these are met also.

·         The Audit and Risk Committee provide an open forum for discussion around risks. A seminar was also held with the Committee around the LTP to assess risks and work through planned borrowing. No other risks have been raised by the Committee in relation to this project.

Before opening the matter up for discussion the Acting Mayor reiterated that the motion on the table is about the scope of tender. It was noted that the Māori Consultative Committee did not make any further recommendations to Council for consideration on this matter.

Those in support of the motion noted the following points:

·         The caveats in question have been completed and the scope of tender includes everything required to meet the community’s needs.

·         The community are protected from cost increases. If the tender comes in above budget Council can consider options. Until the tenders are received the cost is unknown. 

·         Significant opportunities are presented through the new facility including looking at ways to deliver equitable access, local storytelling, learn to swim programmes and the redevelopment of the Onekawa site. 

·         The community is crying out for more aquatic facilities. The biggest area of complaint for the city for several years has been the current aquatic facilities.   The Onekawa aquatic centre is currently at capacity with significant waiting lists for learn to swim programmes.

·         The affordability of this project has been assessed at many stages throughout this process.

·         The Audit and Risk Committee have not raised any risks regarding this project and the only risk remaining is in further delaying the project. The proposed $3Million contingency is required due to the significant delays to this project to date.

·         The community has been asking for better aquatic facilities for the last 20 years.

·         Councillors should be able to trust the independent assurances given to them around the affordability of this project. Council has not deviated from the figures assessed by Audit New Zealand and provided to the Audit and Risk Committee. The information provided to Councillors says that this is affordable.

·         This is a 50 year plus facility and when you consider the projected growth this location will be in the middle of the city in 50 years’ time.

Those against the motion noted the following points:

·         The total cumulative rates increase for this project over the next three years would be 5.6%.

·         There is concern around potential budget ‘blow outs’, and whether that will mean having to reassess and cutting other elements from the plans in order to reduce costs.

·         Some Councillors did not feel that the amount set aside will be sufficient to complete the project and meet Council’s aspirational goal.

·         The current forecast lending does not appear to include other risks including social housing; Council has other risks that they need to set funds aside for.

·         Only five schools out of 35 are close to the Prebensen site and the lack of lane space still does not appear to have been sufficiently addressed.

·         The overall rates affordability was discussed at length with some Councillors expressing concerns as to the impact on ratepayers, specifically those on fixed incomes.

In response to questions it was clarified that standing orders (in line with the local Government Act 2002) provide for the Chair to have casting vote in the event of a split decision.

Committee's recommendation

That Council:

a.     Note that three of the four caveats outlined during the Long Term Plan deliberations in relation to proceeding with the Aquatic Centre project have been completed:

i.      Caveat #1: Post-move development and funding plan put in place for Onekawa Park has been met by the Onekawa Park Development and Funding Plan.

ii.     Caveat #2: Outdoor space built-in to the new complex has been meet by the design concepts included in the ‘Napier Aquatic Centre Concept Design Revision 3.0’.

iii.    Caveat #4: The site investigations for the new location being completed has been met by the Tonkin and Taylor report (Proposed Napier Aquatic Centre, Prebensen Drive, Napier).

b.     Endorse the ‘Scope of Tender’ for the Aquatic Centre project as detailed in this report.  This will complete Caveat #3: Scope for Tender agreed by Council before it is tendered.

c.     Note that the tender come back to Council for approval, including financial costs.

Council resolution

Amended Motion  becoming the Substantive Motion

That Council:

a.     Note that three of the four caveats outlined during the Long Term Plan deliberations in relation to proceeding with the Aquatic Centre project have been completed:

i.      Caveat #1: Post-move development and funding plan put in place for Onekawa Park has been met by the Onekawa Park Development and Funding Plan.

ii.     Caveat #2: Outdoor space built-in to the new complex has been meet by the design concepts included in the ‘Napier Aquatic Centre Concept Design Revision 3.0’.

iii.    Caveat #4: The site investigations for the new location being completed has been met by the Tonkin and Taylor report (Proposed Napier Aquatic Centre, Prebensen Drive, Napier).

b.     Endorse the ‘Scope of Tender’ for the Aquatic Centre project as detailed in this report.  This will complete Caveat #3: Scope for Tender agreed by Council before it is tendered.

c.     Note that the tender come back to Council for approval, including financial costs.

d.     That an Equitable Access Plan now be developed in partnership with         the community, to be brought back to Council.

The division was declared carried by 7 votes to 6 votes the voting being as follows:

For:                 Acting Mayor White (both deliberative and casting vote), Councillors Brosnan, Hague, Price, Taylor and Wright

Against:         Councillors Boag, Dallimore, Jeffery, McGrath, Tapine and Wise

At the meeting

There was no discussion on this item.

Council resolution

That Council:

a.     Resolve, pursuant to Section 114 of the Public Works Act 1981, to consent to the land described in Schedule 1 below to be declared a road and vested in the Council.

b.     Resolve, pursuant to Section 119 of the Public Works Act 1981, to consent to the land described in Schedule 2 below to be declared taken and vested in the Council as severance.

SCHEDULE 1

Hawkes Bay Land District - Napier City

SCHEDULE 2

Hawkes Bay Land District - Napier City

At the meeting

It was noted that it is important for the CAB to be based in the CBD location in order to continue to provide this important service.

In response to questions it was clarified that the CAB service agreement is up for review in two years time and any gap between the end of the lease and co-locating with the new Napier Library can be assessed as part of that process.

Council resolution

That Council:

a.     Approve the assessment recommendation to provide a one off grant from the Council Projects Fund of $30,000 plus GST from the Council Projects Fund 2019/20 allocation, to support CAB to remain in its CBD location temporarily until it can co-locate with the Napier Library.

At the meeting

A question was raised regarding the Committee’s responsibilities under the Local Government Act 2002 which directly considers a mana/tāngata whenua perspective of Council business. The terms of reference mention tāngata whenua but not mana whenua and Councillors were advised that officers would come back to them on this. It was also noted that we do not currently have mana whenua representation on the Committee.

The Chief Executive confirmed that work around the review of the Māori Consultative Committee’s terms of reference are still ongoing.

Council resolution

That Council:

a.     Approve the update of the Terms of Reference for the Māori Consultative Committee.

At the meeting

There was no discussion on this item.

Council resolution

That Council:

a.     Receive the unconfirmed minutes of the Joint Council Waste Futures Project Steering Committee meeting held on 22 March 2019.

At the meeting

There was no discussion on this item.

Council resolution

That Council:

a.     Receive the unconfirmed minutes of the Hawke’s Bay Drinking Water Governance Joint Committee meeting held on 7 November 2019.

At the meeting

It was noted that some of the issues raised were dealt with at the meeting and have been resolved.

As the Māori Standing Committee have made some enquiries regarding the crematorium in the last 12 months it would be beneficial for these minutes to be provided to them together with the pricing and impacts with regards to the agreed changes.

Council resolution

That Council:

a.     Receive the unconfirmed minutes of the Hawke’s Bay Crematorium Committee meeting held on 8 April 2019.

At the meeting

It was noted that although the Committee did not make any further recommendations on the aquatic centre item during the meeting, members did discuss the matter at length and a meeting has since been held with the Chief Executive to address their concerns.

Council resolution

That the Māori Consultative Committee Minutes be received.

At the meeting

There was no discussion on this item.

Council resolution

That Council:

a.     Recommends that Council Resolve to:

i.      Enter into new ground leases with the Napier Free Kindergarten Association Incorporated for the Pirimai Kindergarten and the Onekawa Kindergarten for 15 years with one 15 year right of renewal.

At the meeting

There was no discussion on this item.

Council resolution

That Council:

a.     Resolve to:

i.      Enter into a new ground lease with the Maraenui Rugby & Sports Association for 15 years with one 15 year right of renewal.

At the meeting

There was no discussion on this item.

Council resolution

That Council:

a.     Receive the report of the Waste Minimisation Lead titled “Plastic Recycling” dated 19/03/2019.

b.     Approve the preferred option to collect only Grades 1 and 2 plastics to enable further negotiation with the contractors involved.

c.     Approve funding up to $50k for a joint communication plan on the change with Hastings District Council funded from existing Solid Waste budgets.

At the meeting

There was no discussion on this item.

Council resolution

That Council:

a.     Receive the Annual Plan 2019/20 underlying documents:

·      Draft Annual Plan

·      Revenue and Financing Policy

·      Rates Remission Policy

b.     Recommend to Council for information to be approved for consultation

At the meeting

There was no discussion on this item.

Council resolution

That Council:

a.     Note the risk management work being undertaken by the Napier City Council Risk Committee.

b.     Note the current Major Project risks.

c.     Receive the latest Risk Report Dated 7 March 2019.

At the meeting

There was no discussion on this item.

Council resolution

That Council:

a.     Resolve to receive the report on current insurance arrangements.

b.     That any feedback from the committee be considered for incorporation into the insurance arrangements for the insurance year commencing 1 July 2019.

At the meeting

There was no discussion on this item.

Council resolution

That Council:

a.     Receive the Draft Business Continuity Plan update.

b.     Receive the Draft Business Impact Assessment.

c.     Provide feedback to Council officers for inclusion in final plans.

At the meeting

There was no discussion on this item.

Council resolution

That Council:

a.     Receive the Health and Safety report as at 31 December 2018

At the meeting

There was no discussion on this item.

Council resolution

That Council:

a.     Receive the snapshot report on Napier City Council’s Investment and Debt as at 28 February 2019.

At the meeting

There was no discussion on this item.

Council resolution

That Council:

a.     Resolve that the audit arrangements for the year ending 30 June 2019 as set out in the audit arrangement letter from Audit New Zealand is received.

At the meeting

There was no discussion on this item.

Council resolution

That Council:

a.     Receive the Hawke’s Bay Airport Limited half year report to shareholders, to December 2018.

At the meeting

There was no discussion on this item.

Council resolution

That Council:

a.     Receive the information update on the 2019 elected members’ remuneration process provided by the national Remuneration Authority.

At the meeting

There was no discussion on this item.

Council resolution

That Councill:

a.     Receive the Quarterly Report for the six months ended 31 December 2018.

At the meeting

There was no discussion on this item.

Council resolution

That Council:

a.     Recommends that Council Resolve:

i.      That in accordance with the provisions of Section 114(2) of the Public Works Act 1981, to consent to the land described in the Schedule hereto to be declared road and vested in the Napier City Council.

SCHEDULE

Hawkes Bay land District – Napier City

At the meeting

Although a Decision of Council was made at the Community Services Committee meeting held on 2 April 2019, the Chief Executive advised that at the remit was passed at the LGNZ Zone Three meeting following a reasonable amount of debate on the matter, with those not backing the remit feeling that Councils should not be involved in housing matters. In the end the remit received the support required but it was noted that it may be difficult to get this one through at the annual Local Government New Zealand conference.

Council resolution

At the Community Services Committee meeting held on Tuesday, 2 April 2019 the following  committee recommendation was ratified  as a DECISION OF COUNCIL.

That Council:

a.     Approve the submission of the Remit application regarding Social Housing.

At the meeting

Although a Decision of Council was made at the Community Services Committee meeting held on 2 April, the Chief Executive advised that at the remit was passed at the zone three meeting with no concerns raised.

Council resolution

At the Community Services Committee meeting held on Tuesday, 2 April 2019 the following  committee recommendation was ratified  as a DECISION OF COUNCIL.

That Council:

a.     Approve the submission of the Remit application regarding liability of councils in relation to building defects claims

At the meeting

Although a Decision of Council was made at the Community Services Committee meeting held on 2 April, the Chief Executive advised that feedback from the LGNZ Zone Three meeting was that this remit is very high level with some unsure of how it would help to achieve the desired outcomes.

Council resolution

At the Community Services Committee meeting held on Tuesday, 2 April 2019 the following  committee recommendation was ratified  as a DECISION OF COUNCIL.

That Council:

a.     Endorse Hastings District Council’s Remit application to LGNZ about reducing alcohol harm.

At the meeting

There was no discussion on this item.

Council resolution

That Council:

a.     Approve that Napier City Council enter into a one-year Management Agreement with the Hawke’s Bay Museum Trust.

At the meeting

This matter was not discussed or dealt with at the meeting and remains on the table following the Community Services Committee meeting held on 2 April 2019. A further report will come back to Council at a later date.

Officer’s Recommendation

The Community Services Committee:

a.     Endorse the Advisory Group’s recommendation to the RISEC Board to appoint the current trustees for a further three-year term.

This Officer’s recommendation was laid on the table, pending further information in relation to the lack of diversity in the current proposed trustees.

At the meeting

There was no discussion on this item.

Council resolution

That Council:

a.     Note the Safer Napier programme update.

At the meeting

There was no discussion on this item.

Council resolution

That Council:

a.     Receive the Report of Tenders Let for the period 25 February – 2 April 2019.

At the meeting

It was requested that the Chair of the Hearings Committee be advised of the reasons for any non-complying activities in future.

Council resolution

That Council:

a)     Receive the report on Resource Consents issued under delegated authority for the period 25 February to 29 March 2019.

At the meeting

There was no discussion on this item.

Council resolution

That Council:

a)     Receive the Report of Documents Executed Under Seal for the period 25 February – 1 April 2019.

At the meeting

There was no discussion on this item.

Council resolution

That Council:

a.     Receives the report Official Information Requests for the year to 10 April 2019.

Council resolution

That the public be excluded from the following parts of the proceedings of this meeting.

General subject of each matter to be considered.

Reason for passing this resolution in relation to each matter.

That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information where the withholding of the information is necessary to:

Ground(s) under section 48(1) to the passing of this resolution.

48(1)(a) That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:

Agenda Items

1.  Joint Council Waste Futures Project Steering Committee - Public Excluded Minutes

7(2)(b)(ii) Protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information

7(2)(i) Enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7  (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.

Reports from Strategy and Infrastructure Committee held 19 March 2019

1.  Parking Strategy Implementation

7(2)(i) Enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7  (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.

2.  Award of Contract - Inner Harbour Dredging

7(2)(h) Enable the local authority to carry out, without prejudice or disadvantage, commercial activities

48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7  (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.

Reports from Audit and Risk Committee held 28 March 2019

1.  Control Framework - Freeholding Framework

7(2)(i) Enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7  (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.

Reports from Community Services Committee held 2 April 2019

1.  Art Deco Trust Loan Repayment

7(2)(b)(ii) Protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information

48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist:
(i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7  (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.

Approved and adopted as a true and accurate record of the meeting.

Chairperson .............................................................................................................................

Date of approval ......................................................................................................................