Agenda of Finance Committee

Finance Committee - 25 June 2019 - Open Agenda Item 1

Agenda Items

1. Napier City Council Remuneration Policy

Type of Report:	Legal and Operational
Legal Reference:	Local Government Act 2002
Document ID:	757537
Reporting Officer/s & Unit:	Sue Matkin, Manager People & Capability

1.1 Purpose of Report

The purpose of the Remuneration Policy is to provide principles to guide the setting of remuneration for Napier City Council employees.

Officer’s Recommendation

The Finance Committee:

a. Endorse the Officers recommendation for Council to adopt the Remuneration Policy 2019-22

Chairperson’s Recommendation

That the Council resolve that the officer’s recommendation be endorsed.

1.2 Background Summary

The policy does not seek to alter the role of the employer to negotiate the actual remuneration of individual staff members or to determine staffing levels. These matters remain the responsibility of the Chief Executive to manage in the exercise of their statutory responsibilities to ensure the effective and efficient management of the activities of the Council. However, in fulfilling this statutory responsibility and the responsibility to employ and negotiate the terms of employment of all other staff of the Council, the Chief Executive must do so in accordance with this policy.

This policy has been developed under the provisions of section 36A, Schedule 7 of the Local Government Act 2002.

The original policy was developed and adopted by Council May 2016. Council are required to review the policy every three years as set out in the Local Government Act.

1.3 Issues

No issues

1.4 Significance and Engagement

1.5 Implications

Financial

Remuneration will be based on what is affordable within the agreed annual budget and allowing for staff turnover.

Social & Policy

Risk

1.6 Options

The options available to Council are as follows:

a. Adopt the proposed Remuneration Policy

b. Not adopt the proposed Remuneration Policy

1.7 Development of Preferred Option

The preferred option is to adopt the Remuneration Policy as attached. This will provide both staff and management transparency regarding Napier City Council’s approach to remuneration.

1.8 Attachments

a 2019 Remuneration Policy ⇩

b 2016 Remuneration Policy (for comparison) ⇩

Finance Committee - 25 June 2019 - Open Agenda

Finance Committee

Open Minutes

Meeting Date:

Tuesday 14 May 2019

Time:

3pm – 3.10pm

3.22 – 3.23pm

Venue

Break Out Room 2
Napier Conference Centre
Napier War Memorial Centre
Marine Parade
Napier

Present	Councillor Wise (In the Chair), Acting Mayor White, Councillors Boag, Brosnan, Dallimore, Jeffery, McGrath, Price, Tapine, and Wright
In Attendance	Chief Executive, Director Corporate Services, Director Infrastructure Services, Director City Services, Director City Strategy, Communications Specialist
Administration	Governance Team

Apologies

Councillors Brosnan / Wright

That the apologies from Mayor Dalton, Councillor Hague and Councillor Taylor be accepted.

Carried

Conflicts of interest

Nil

Public forum

Nil

Announcements by the Acting Mayor

Nil

Announcements by the Chairperson

Nil

Announcements by the management

Nil

Confirmation of minutes

Councillors Price / Tapine

That the Minutes of the meeting held on 2 April 2019 were taken as a true and accurate record of the meeting.

Carried

Agenda Items

1. Financial Forecast to 30 June 2019

Type of Report:	Legal and Operational
Legal Reference:	Local Government Act 2002
Document ID:	731958
Reporting Officer/s & Unit:	Caroline Thomson, Chief Financial Officer

1.1 Purpose of Report

To report to Council the financial forecast to the 30 June 2019 for the whole of Council.

At the Meeting

In response to questions from Councillors the following points were clarified:

· There are no significant delays to any specific water related projects as a result of the carry forwards noted in the financial forecast; however, the work programme over the next few years will need to be prioritised in terms of resourcing.

· Only six sections remain unsold from the current stage of Parklands. It is anticipated that the Plan change will assist Council in bringing more sections to the market. It was noted that at the time the current stage at Parklands went to market, sections were also released in Te Awa and Greenmeadows.

· The carry forward of the Aquatic budget is a result of the process that Council has been through over the last six months. The Aquatic Centre project is not as far along as Council officers had anticipated it would be at this time.

Committee's recommendation

Councillors Wright / Price

That Council:

a. Receive the financial forecast to 30 June 2019.

b. Approve the 2018/19 financial forecast to 30 June 2019 including the proposed carry forward commitments to 2019/20.

Carried

2. Policies - CCTV and Disposal of Surplus Assets

Type of Report:	Operational
Legal Reference:	N/A
Document ID:	727324
Reporting Officer/s & Unit:	Duncan Barr, Manager Information Services Bryan Faulknor, Manager Property

2.1 Purpose of Report

To present the CCTV and Disposal of Surplus Assets Policy to Council to be approved.

At the Meeting

It was noted that the CCTV Policy is in relation to the operation of CCTV cameras and how to access data from them. A street management plan is being developed which will help Council assess the number of CCTV cameras that are required and how best to manage privacy issues; at present there are 12 street-based CCTV cameras which are managed by a Trust. To increase this number certain criteria need to be met. It was noted that the Trust is now at capacity and this structure may need to be reassessed moving forward.

In response to questions from Councillors it was clarified that the use of drone technology raises significant privacy and operational issues, and that CCTV technology now has a much broader reach now in terms of how this can be used.

Committee's recommendation

Councillors Price / Dallimore

That Council:

a. Approve the updates made to the CCTV Policy for finalisation and publication.

b. Approve the updates made to the Disposal of Surplus Assets Policy for finalisation and publication.

Carried

The meeting adjourned at 3.10pm to allow the Community Service Committee meeting to be held before moving into Committee, and reconvened at 3.22pm.

PUBLIC EXCLUDED ITEMS

Councillors Brosnan / Tapine

That the public be excluded from the following parts of the proceedings of this meeting, namely:

1. Hawke's Bay Airport Limited - 2019/20 Draft Statement of Intent

2. Interim Governance Arrangements

Carried

The general subject of each matter to be considered while the public was excluded, the reasons for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution were as follows:

General subject of each matter to be considered.	Reason for passing this resolution in relation to each matter.	Ground(s) under section 48(1) to the passing of this resolution.
1. Hawke's Bay Airport Limited - 2019/20 Draft Statement of Intent	7(2)(b)(ii) Protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information	48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7 (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.
2. Interim Governance Arrangements	7(2)(a) Protect the privacy of natural persons, including that of a deceased person	48(1)A That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist: (i) Where the local authority is named or specified in Schedule 1 of this Act, under Section 6 or 7 (except 7(2)(f)(i)) of the Local Government Official Information and Meetings Act 1987.

The meeting moved into Committee at 3.23pm.

Approved and adopted as a true and accurate record of the meeting.

Chairperson .............................................................................................................................

Date of approval ......................................................................................................................

Committee Members	Councillor Wise (In the Chair), Acting Mayor White, Councillors Boag, Brosnan, Dallimore, Hague, Jeffery, McGrath, Price, Tapine, Taylor and Wright
Officer Responsible	Director Corporate Services
Administration	Governance Team
	Next Finance Committee Meeting Tuesday 6 August 2019

Meeting Date:	Tuesday 25 June 2019
Time:	3pm
Venue:	Council Chamber Hawke's Bay Regional Council 159 Dalton Street Napier