|
Māori Committee - 14 August 2020 - Attachments
|
Item 1 Attachments a |
Māori Committee
Open Agenda
|
Meeting Date: |
Friday 14 August 2020 |
|
Time: |
9.00am |
|
Venue: |
Large Exhibition Hall Napier War Memorial Centre Marine Parade Napier |
|
Committee Members |
Ngāti Pārau Hapū Trust – Chad Tareha (In the Chair) Mayor Kirsten Wise Maungaharuru-Tangitū Trust – James Lyver Maraenui & Districts Māori Committee – Adrienne Taputoro Pukemokimoki Marae – vacant Mana Ahuriri Trust – vacant Te Taiwhenua o Te Whanganui-a-Orotū - vacant |
|
Officer Responsible |
Director Community Services, Senior Māori Advisor |
|
Administration |
Governance Team |
|
|
Next Māori Committee Meeting Friday 11 September 2020 |
Māori Committee - 14 August 2020 - Open Agenda
ORDER OF BUSINESS
Karakia
Apologies
Nil
Conflicts of interest
Public forum
Nil
Announcements by the Chairperson
Announcements by the management
Confirmation of minutes
That the Minutes of the Māori Committee meeting held on Friday, 10 July 2020 be taken as a true and accurate record of the meeting............................................................................................................ 78
Agenda items
1 Three Waters Reform Programme - Memorandum of Understanding.............................. 3
2 Terms of Reference for Ahuriri Regional Park Working Group....................................... 54
3 Lease of Reserve - Magnet Cafe................................................................................... 63
4 Napier Recovery Funding............................................................................................. 67
5 Te Reo Māori Me Ona Tikanga..................................................................................... 72
6 Māori Committee 'mechanics - update following Council meeting 16 July 2020............. 74
Updates from Partner Entities
Ngāti Pārau Hapū Trust – Chad Tareha
Maungaharuru-Tangitū Trust – James Lyver
Maraenui and Districts Māori Committee – Adrienne Taputoro
Napier City Council – Mayor Kirsten Wise
General business
Public Excluded
Confirmation of the Public Excluded Minutes of the Māori Committee meeting held on Friday, 10 July 2020…………………………………………………………………………………………..77
Whakamutunga Karakia
Māori Committee - 14 August 2020 - Open Agenda Item 1
1. Three Waters Reform Programme - Memorandum of Understanding
|
Type of Report: |
Contractual |
|
Legal Reference: |
N/A |
|
Document ID: |
951022 |
|
Reporting Officer/s & Unit: |
Adele Henderson, Director Corporate Services Jon Kingsford, Director Infrastructure Services |
1.1 Purpose of Report
Provide information to Council on the Memorandum of Understanding being the first stage of the Three Water Services Reform Programme
|
The Māori Committee recommend that Council: a. Approve entering into the Memorandum of Understanding and associated Funding Agreement and Delivery Plan for the first stage of the Three Waters Services Reform Programme. b. Note the Reform Programme is part of the Governments programme to reform current water service delivery, into larger scale providers, to realise significant economic, public health, environmental, and other benefits over the medium to long term, and that signing this MOU does not create any obligation upon Council with regard to future steps of this reform programme; c. Note that details on the allocation of the funding will come back to Council as a separate paper. Details of the actual funding are only provided on the signing of the Memorandum of Understanding. d. Delegate signing of the MOU to the Chief Executive, noting the attached is a template.
|
Over the past three years, central and local government have been considering solutions to challenges facing delivery of three waters services to communities.
This has seen the development of new legislation and the creation of Taumata Arowai, the new Water Services Regulator, to oversee and enforce a new drinking water regulatory framework, with an additional oversight role for wastewater and stormwater networks.
While addressing the regulatory issues, both central and local government acknowledge that there are broader challenges facing local government water services and infrastructure, and the communities that fund and rely on these services.
There has been underinvestment in three waters infrastructure in parts of the country and persistent affordability issues; along with the need for additional investment to meet improvements in freshwater outcomes, increase resilience to climate change and natural hazards, and enhance community wellbeing.
In July 2020, the Government announced a funding package of $761 million to provide immediate post-COVID-19 stimulus to local authorities to maintain and improve three waters (drinking water, wastewater, stormwater) infrastructure, and to support reform of local government water services delivery arrangements.
The Government has indicated that its starting intention is public multi-regional models for water service delivery to realise the benefits of scale for communities and reflect neighbouring catchments and communities of interest. There is a preference that entities will be in shared ownership of local authorities. Design of the proposed new arrangements will be informed by discussion with the local government sector.
There is a shared understanding that a partnership approach between Central and Local Government will best support the wider community interests, and ensure that any transition to new service delivery arrangements is well managed and as smooth as possible. This has led to the formation of a joint Three Waters Steering Committee to provide oversight and guidance on three waters services delivery and infrastructure reform.
At the recent Central/Local Government Forum, central and local government leadership discussed challenges facing New Zealand’s water service delivery and infrastructure, and committed to working jointly on reform.
The Joint Three Waters Steering Committee has been established to provide oversight and guidance to support progress towards reform, and to assist in engaging with local government, iwi/Māori and other water sector stakeholders on options and proposals.
The Steering Committee comprises independent chair Brian Hanna, local government mayors, chairs and chief executives, representatives of Local Government New Zealand and the Society of Local Government Managers, officials and advisors from the Department of Internal Affairs, Taumata Arowai, and the Treasury.
The Steering Committee will ensure that the perspectives, interests and expertise of both central and local government, and of communities throughout New Zealand are considered, while the challenges facing water services and infrastructure are addressed. This will include periods of engagement, in the first instance with the local government sector.
The Steering Committee is supported by a secretariat made up of advisors and officials from Local Government New Zealand, the Society of Local Government Managers, the Department of Internal Affairs, and the Treasury.
In July 2020, the Government announced funding to provide immediate post-COVID-19 stimulus to maintain and improve water networks infrastructure, and to support a three-year programme of reform of local government water services delivery arrangements.
Central and Local Government consider it is timely to apply targeted infrastructure stimulus investment to enable improvements to water service delivery, progress reform in partnership, and ensure the period of economic recovery following COVID-19 supports a transition to a productive, sustainable economy.
While the Government’s starting intention is for publicly-owned multi-regional models for water service delivery, with a preference for local authority ownership, final decisions on a service delivery model will be informed by discussion with the local government sector and the work of the Steering Committee.
Initial funding will be made available immediately to those councils that sign up to the Memorandum of Understanding (MoU) and associated Funding Agreement and Delivery Plan for the first stage of the Three Waters Services Reform Programme.
The Reform Programme is designed to support economic recovery post COVID-19 and address persistent systemic issues facing the three waters sector, through a combination of:
· stimulating investment, to assist economic recovery through job creation, and maintain investment in water infrastructure renewals and maintenance; and
· reforming current water service delivery, into larger scale providers, to realise significant economic, public health, environmental, and other benefits over the medium to long term.
The three waters reform programme can be found on the Department of Internal Affairs website.
In addition to working with the Steering Committee, there will be an ongoing programme of engagement with local government, Iwi/Māori, the wider water services sector, and communities of interest throughout the transformation programme.
Initial engagement started July/August 2020 with local government and iwi/Māori partners to discuss the Memorandum of Understanding (MoU) and associated Funding Agreement and Delivery Plan. This first engagement provides a forum for councils considering signing up to the reform programme to raise issues and work through questions ahead of signing the MoU.
Signing the Memorandum of Understanding commits councils to engage with the reform programme and share information but does not require them to continue with future stages of the reform.
From the initial workshops, ongoing work with continue with ad-hoc sessions and webinars, targeted engagement and formal information-sharing sessions with local government, iwi/Māori, water service providers and interested parties as we progress the reform programme.
Over the past three years central and local government have been considering solutions to challenges facing three waters services delivered to communities. There have been a series of hui and workshops with iwi/Māori as part of this, through the Three Waters Review and the establishment of Taumata Arowai. The progress of the proposed reform requires further engagement with iwi/Māori to more fully understand Treaty rights of interests over the course of the reform period.
A range of engagements are proposed over the next 6-12 months both directly through central government and in partnership with local government.
1.3 Issues
Signing the Memorandum of Understanding commits councils to engage with the reform programme and share information but does not require them to continue with future stages of the reform.
1.4 Significance and Engagement
Although the funding is considered significant, the projects that the funding will go towards are likely to be already covered in an existing Annual Plan or Long Term Plan. A separate paper will come back to Council on how the funding will be allocated should the Memorandum of Understanding be signed.
1.5 Implications
Financial
Funding will be provided as soon as practicable following agreement to the Memorandum and the associated Funding Agreement and Delivery Plan. The Delivery Plan will need to show that the funding is to be applied to operating or capital expenditure on three waters service delivery (with the mix to be determined by the Council) that:
• supports economic recovery through job creation; and
• maintains, increases and/or accelerates investment in core water infrastructure renewals and maintenance.
The Delivery Plan will be based on a simple template and will include a summary of projects, relevant milestones, costs, location of physical works, number of people employed in works, reporting milestones and an assessment of how it supports the reform objectives set out in this Memorandum.
The Delivery Plan will be supplied to Crown Infrastructure Partners, and other organisations as agreed between the Parties, who will monitor progress of application of funding against the Delivery Plan to ensure spending has been undertaken consistent with public sector financial management requirements.
Agreement to this Memorandum and associated Funding Agreement and Delivery Plan are required prior to the release of Government funding. The Council will have the right to choose whether or not they wish to continue to participate in the reform programme beyond the term of the Memorandum.
Social & Policy
This Memorandum of Understanding (Memorandum) sets out the principles and objectives that the Parties agree will underpin their ongoing relationship to support the improvement in three waters service delivery for communities with the aim of realising significant public health, environmental, economic, and other benefits over the medium to long term. It describes, in general terms, the key features of the proposed reform programme and the Government funding arrangements that will support investment in three waters infrastructure as part of the COVID 19 economic recovery.
Risk
The Council will have the right to choose whether or not they wish to continue to participate in the reform programme beyond the term of the Memorandum.
1.6 Options
The options available to Council are as follows:
a. Sign the Memorandum of Understanding that will underpin the ongoing relationship to support the improvement to three waters service delivery, with the provision of funding upfront (a share of Hawkes Bays $50m with actual amount to be distributed to Napier City Council yet to be confirmed)
b. Not sign the Memorandum of Understanding
1.7 Development of Preferred Option
Sign the Memorandum of Understanding that will underpin the ongoing relationship to support the improvement to three waters service delivery, with the provision of funding upfront (a share of $50m with actual amount for Napier City Council to be confirmed)
a 3 Waters Reform Programme - A3 ⇩
b 3W Reform FAQ's ⇩
c Slide Pack July and August ⇩
d 3 Waters Reform Memorandum of Understanding ⇩
2. Terms of Reference for Ahuriri Regional Park Working Group
|
Type of Report: |
Operational and Procedural |
|
Legal Reference: |
N/A |
|
Document ID: |
945420 |
|
Reporting Officer/s & Unit: |
Yvonne Legarth, Policy Planner |
2.1 Purpose of Report
To enable appropriate awareness, questions about implications and feedback about the Napier City Council and Hawkes Bay Regional Council Joint Working Group that focuses in the main on the land administered by the organisations that is adjacent to Te Whanganui-ā-Orotu.
|
The Māori Committee: a. That the information be noted. |
The Napier City Council and Hawkes Bay Regional Council have formed a Joint Working Group that is to focus on the land administered by the organisations that is adjacent to Te Whanganui-ā-Orotu, and that co-ordinates the areas of responsibility of each local authority. In particular the Joint Working Group is looking to investigate and advance the Regional Park concept for Lagoon farm as identified in the Ahuriri estuary & Coastal Edge Masterplan (2018).
The Terms of Reference for the Joint Working Group includes a statement about the relationship with Te Komiti Muriwai o Te Whanga, and the membership of the Joint Committee includes representatives of Te Komiti Muriwai o Te Whanga.
The Ahuriri Hapū Claims Deed of Settlement identifies the area of land and water forming the catchment of Te Muriwai o Te Whanga. The Ahuriri Hapū Claims Settlement Bill includes a provision that establishes Te Komiti Muriwai o Te Whanga, and describes the membership and functions of Te Komiti in relation to Te Muriwai o Te Whanga.
The Joint Working Group is not intended to replace Te Komiti Muriwai o Te Whanga; but will assist the two local authorities to perform their responsibilities in a co-ordinated manner. The Joint Working Group are able to reconsider their Terms of Reference at a meeting at any time.
The initial meeting of the Ahuriri Regional Park Joint Working Group was held in Napier City Council offices on 30 June 2020. At the meeting, co-chairs were appointed and following the meeting the attached Terms of Reference were agreed.
2.3 Issues
The purpose of the Ahuriri [Regional Park] Joint Working Group is set out in the Terms of Reference [shown at Attachment A]. A central focus of the Working Group is on projects and initiatives that Napier City Council (NCC) and Hawke’s Bay Regional Council (HBRC) can directly influence through their own land holdings and service delivery operations. There is a relationship with Te Komiti Muriwai o Te Whanga; and a potential alignment of outcomes for the estuary.
An area of influence for the Joint Working Group is the projects funded through Councils’ Annual Plans and Long Term Plans. The Councils’ timeframes to allocate funds to projects through their Annual Plan and Long Term Plan processes are out of step with the possible timeframes for passing the Ahuriri Hapū Claims Settlement Bill.
The Ahuriri Hapū Claims Settlement Bill establishes Te Komiti Muriwai o Te Whanga and the membership and functions of Te Komiti are set out in the Bill. Appointments to Te Muriwai o Te Whanga cannot be formalised until the Settlement Bill is passed and commences.
The Ahuriri Hapū Claims Settlement Bill has been to a select committee and is progressing through the various stages towards enactment. While possible, it is unlikely that the Bill will be passed prior to Parliament rising on 6 August ahead of the elections.
2.4 Significance and Engagement
N/A
2.5 Implications
Financial
The meetings will have minor administrative costs. The funding of the Councils’ projects is through the Annual Plan and Long Term Plans.
Social & Policy
N/A
Risk
N/A
2.6 Options
a. N/A
2.7 Development of Preferred Option
N/A
a Joint Working Group - Ahuriri [Regional Park] Terms of Reference ⇩
b Joint Working Group Agenda 30 June 2020 ⇩
c Joint Working Group unconfirmed Minutes of meeting on 30 June 2020 ⇩
3. Lease of Reserve - Magnet Cafe
|
Type of Report: |
Legal |
|
Legal Reference: |
Reserves Act 1977 |
|
Document ID: |
939800 |
|
Reporting Officer/s & Unit: |
Bryan Faulknor, Manager Property Jenny Martin, Property and Facilities Officer |
3.1 Purpose of Report
To obtain approval to grant a new Lease for the ‘pop-up’ style Magnet Café currently operating from a repurposed shipping container on the northern end of the Marine Parade Foreshore Reserve.
|
The Māori Committee: a. Recommend that Council agree to grant a new lease, under Section 54(1) (d) of the Reserves Act 1977, for a pop-up café to continue to occupy the northern part of the Marine Parade Foreshore Reserve. b. That the initial term of the new lease be for a period of 2 years plus two rights of renewal of 2 years each. c. That the placement of outdoor furniture be allowed outside of the leased area but such placement to be approved by Council’s Team Leader Parks, Reserves, Sportsgrounds.
|
In 2016, Council granted a licence to occupy on a trial basis for a temporary “pop-up” container on Marine Parade to provide pre-prepared snacks and non-alcoholic drinks. On 16 August 2017, Council then agreed to grant a licence to occupy for a three-year period with a review after each year and an open tender process to determine who would be granted the licence. This process was completed with the current lease due to expire on 30 September 2020.
With the imminent expiry of the current lease, a decision needs to be made as to whether or not this commercial activity remains on the reserve and if it does how do we move forward with a lease.
Food is prepared off site. Fresh water is transported to the area daily and grey water is disposed of by the owner. There are no electricity or water connections as the costs of connection were considered by the owner to be unprofitable.
The current lease area is shown on the attached plan.
3.3 Issues
It is acknowledged that this venture has brought activity to the area. The café appears to be busy and has received wide support from the community.
Whilst the café is a commercial business operating on Reserve land, it is deemed to be for the convenience of the public using the Marine Parade Foreshore Reserve and thus allowed under the Reserves Act.
The area currently leased to the café is 37m2 which takes into account the container, a disabled access ramp and a deck. Lessees have placed tables and chairs, beanbags and shade umbrellas outside of this area. While these additions add to the ambience of the area, the Team Leader Parks, Reserves, Sportsgrounds should approve such placements.
3.4 Significance and Engagement
N/A
3.5 Implications
Financial
There are no costs to Council. It is proposed that ground rent will be charged by Council at 5% of gross takings per month, payable monthly in arrears. This is consistent with other similar commercial businesses occupying the Marine Parade Foreshore Reserve.
Social & Policy
N/A
Risk
There is some risk that the public may feel that the reserve should be open and available to everyone without the intrusion of a commercial activity, however, to date this business has been well received and supported.
Some CBD business operators may also believe that the business is being advantaged with the prime location although to date this has not been an issue and the open tender process previously carried out in 2017 gave these businesses a chance to tender.
3.6 Options
The options available are as follows:
a. Extend the existing occupation by way of a new lease to the current owner for an initial term of 2 years plus 2 rights of renewal of 2 years each.
b. Do not extend the occupation by way of granting a new lease to the current owner, and require the removal of the current structures.
c. Enter into a new lease with the current owners for different periods to those proposed above.
d. Do not enter into a new lease with the current owners and undertake a tender process to give others the opportunity to carry out the business.
3.7 Development of Preferred Option
The café receives wide community support and uses an area that is otherwise underutilised.
Council’s current Reserve Management Plan neither supports nor prevents this use of the reserve.
The owner is required to maintain a trading licence from Council’s Environmental Health Officers and this provides controls and monitoring of the activity.
Food and Beveridge businesses in the Marine Parade Recreation Zone are Controlled Activities which require a resource consent to establish and operate. A current Resource consent is in place.
To carry out a tender process at this point is not believed to be necessary, as no complaints have been received regarding the current owner. Further controls are in place through the health licencing system and conditions in the formal lease agreement.
The container and structure is owned by the current lessee and would not necessarily be available for a new operator.
Option (a) is the preferred option to continue to support activity in this area of Marine Parade.
a Magnet Cafe current lease area ⇩
Māori Committee - 14 August 2020 - Open Agenda Item 4
|
Type of Report: |
Information |
|
Legal Reference: |
N/A |
|
Document ID: |
952626 |
|
Reporting Officer/s & Unit: |
Michele Grigg, Senior Advisor Policy Dean Prebble, Economic Development Manager |
4.1 Purpose of Report
To provide an update on two funds established to progress the aims of the Napier Recovery Plan.
|
The Māori Committee: a. Note the information on two recovery funds recently established, those being: · Recovery Projects Fund · Te Puawaitanga – Green Communities Together Fund
|
The vision for Napier’s recovery post Covid-19 is to restore and enhance vibrancy, innovation and wellbeing in our community now and into the future. This is articulated in the Napier Recovery Plan (the Plan), which sets out the framework for recovery.
In recognition of the broad reaching impacts of the pandemic, the framework takes a holistic view and is designed to be agile and responsive as the situation evolves over time. The framework is supported by Te Pou o Te Rāngai Haumanu (to revive and restore health/wellbeing) and three pillars which weave through the Plan’s recovery goals.
The six wellbeing goals in the Plan are:
1. Everyone has access to safe drinking water, food and housing
2. We are healthy and active
3. Our businesses and not-for-profit organisations are resilient and innovative
4. Our city centre and local centres are vibrant and sustainable
5. Our community is safe, fair, connected, and resilient
6. Renewal of our city respects, protects, and celebrates our cultural heritage and environment.
Two funds have been established to support projects and initiatives that will positively influence Napier’s recovery and renewal:
· Recovery Projects Fund
· Te Puawaitanga – Green Communities Together Fund.
Recovery Projects Fund
This fund aims to assist with building resilience and encouraging innovation. It has a particular focus on collective benefit. Projects that support one or more of the six Recovery Plan goals and have a focus on accelerating recovery of Napier’s community and/or economy are encouraged.
Priorities for the fund include:
· Alignment with the goals and contribute to the indicators of the Plan
· Address issues and opportunities identified in the Plan
· Encourage innovation
· Incorporate collaboration and/or partnership approaches
· Positively impact on the Napier economy and/or community
· Have the potential to generate new revenue, stimulate jobs and/or support business growth
· Strengthen community connectedness/community resilience
· Celebrate community spirit.
Applications are welcome from a range of sectors and from across Napier. This fund is open to registered legal entities who operate within Napier – such as businesses, community organisations, groups, and social enterprises.
The fund opened on 1 July 2020. A total of $500,000 is available for distribution and it is anticipated grants will range from under $5,000 to over $30,000. This is not a contestable fund, which means applications are being assessed as they are received until the fund is allocated or within 12-months, whichever comes first.
Applications are made online. Projects valued at $30,000 and over will follow a two-stage application process – stage one invites Expressions of Interest (EOI). Short-listed EOI applicants will be invited to submit a full proposal for consideration (stage two).
More information about the fund is available on Council’s website: www.napier.govt.nz/our-council/about-this-site/recovery-projects-fund/
Te Puawaitanga – Green Communities Together Fund
This fund encourages fresh, simple ideas to help Napier environments flourish. Projects that emphasise one or more of the following are encouraged:
· Green streets
· Planting and ecology
· Flora and fauna (eg, attracting birds, bees, native plantings)
· Pest and weed control
· Community gardens/Maara kai
· Fruit forests
· Art installations
· Clean, green spaces and waterways.
Applications are welcome from formal and informal groups in Napier neighbourhoods and communities. Successful applications will incorporate the following factors:
· Innovation – an idea for ‘greening Napier’ which can be easily implemented and fits one or more of the priority areas
· Community team – a group of residents who may already be part of an existing network or who may come together specially to implement their project
· Energy and enthusiasm – a ‘can do’ attitude and interest in being involved in both the implementation and maintenance of the project
· Community guardians/kaitiaki – ongoing guardianship of the project
· Open dialogue – open to working in partnership with and receiving advice from Napier City Council staff and other potential providers.
This fund also opened on 1 July 2020. A total of $200,000 is available for distribution and grants may range from $500 to over $5,000. This is not a contestable fund, which means applications are being assessed as they are received until the fund is allocated or within 12-months, whichever comes first.
Applications are made online using an Expression of Interest form. Shortlisted groups will be invited to work with Council staff to develop their project plan in order to receive funding. Council’s Community Strategies Team will act as navigators by liaising between the projects and other parts of Council and external parties to facilitate project implementation.
More information about the fund is available on Council’s website: www.napier.govt.nz/our-council/about-this-site/te-puawaitanga-green-communities-together-fund/
Status of Applications to Date
The following table shows the number of applications received to date and their status (as at 21 July 2020, the time of writing this paper).
|
Fund |
Number of applications received |
Total value of applications |
In progress |
Full proposal invited ($30k+) |
Approved |
Declined |
|
Recovery Projects |
10 |
$290,393.43 |
6 |
3 |
3 |
1 |
|
Te Puawaitanga |
3 |
$11,320 |
2 |
N/A |
1 |
0 |
4.3 Issues
The impact of Covid-19 on Napier’s recovery in the medium to longer term is largely unknown. It is envisioned that projects supported through these two funds will collectively assist with Napier’s recovery. This will be assessed by establishing a set of indicators under each recovery goal, and using a data dashboard approach to monitor progress. Specifications for building a fit-for-purpose data dashboard are currently being developed.
4.4 Significance and Engagement
The funds are being actively promoted in the community as follows:
· Social media (Facebook)
· Council website
· Community newspaper advertisements
· Radio advertising and promotion (Te Puawaitanga)
· Māori networks
· Pasifika networks
· Community organisations
· Business Associations
· Napier Neighbourhood Support network.
4.5 Implications
Financial
Fund expenditure was approved by the Recovery Working Group in the development of the Napier Recovery Plan.
Social & Policy
The two funds aim to positively influence Napier’s recovery and renewal by encouraging a focus on the intent of the six recovery goals.
Risk
It is unknown at this time if the funds will be under- or over-subscribed. Ongoing promotion will ensure community awareness is maintained.
4.6 Options
The options available to Council are as follows:
a. Note the content of this report.
Māori Committee - 14 August 2020 - Open Agenda Item 5
5. Te Reo Māori Me Ona Tikanga
|
Type of Report: |
Operational and Procedural |
|
Legal Reference: |
N/A |
|
Document ID: |
949725 |
|
Reporting Officer/s & Unit: |
Morehu Te Tomo, POU TĀHUHU | SENIOR MĀORI ADVISOR |
5.1 Purpose of Report
The purpose for this paper is to approve the development of a Te Reo Māori policy due to the growth of Te Reo me ona Tikanga used in Council.
|
The Māori Committee: a. Approve that the Senior Māori Advisor leads the Te Reo Māori policy process. b. Approve the Senior Māori Advisor to engage with external authorities to participate writing the policy. c. Investigate best practice for Council staff to follow process and procedures.
|
Council is seeking to have a policy to provide a safe environment for all Council staff and councillors in the provision of documentation to understand the process when needing Te Reo me ona Tikanga. It is vital for the Council to progress the policy to deliver the foundation to protect our Taonga tuku iho within Council.
5.3 Issues
The main issues to deliver Te Reo Māori are often in the middle or end of a process rather than at the beginning, which can hamper the process and lead to misunderstandings with regards to delivering Te Ao Māori interpretation and outcomes in a non-Māori view.
5.4 Significance and Engagement
There are areas to consider with the significance to developing the policy, and how these pillars can be brought together and therefore will be written by Ahuriri Māori to broaden the scope for the policy. The engagement will be ongoing as the policy is developed.
5.5 Implications
Financial
Existing budget is available within the Community Services directorate to complete this policy work which will enable specialist Te Reo Māori advice and engagement with Ahuriri Māori.
Social & Policy
The Māori Language Act 2016 guidelines is critical to provide best practice within the Council. A policy will give the Council better processes to authenticate the methods required to strengthen Te Reo Māori as the Council builds on the relationships with Māori and Iwi Authorities to bridge the mandated recommendations for future approval.
This will encourage Napier City council to engage with representatives from Te Mātāwai and Te Taura Whiri i Te Reo.
Risk
Due to the absence of policy mistakes were made in the recent Kia Kotahi Tātau o Ahuriri nei recovery project. The urgency of the recovery project made interpretation difficult in interpreting the phrase “We Are Team Napier”. Without a policy the risk of repeating these mistakes remains.
5.6 Options
The options available to the Committee are as follows:
a. Approve that the Senior Māori Advisor progresses the development of a Te Reo Māori policy for the Council
b. Not approve the development of the policy at this time.
5.7 Development of Preferred Option
The preferred option is to progress the development of a Te Reo Māori policy for Council to guide future consultation in Te Ao Māori environment. This will allow the Council to set best practice and model standard procedures when it comes to internal and external relationships.
Māori Committee - 14 August 2020 - Open Agenda Item 6
6. Māori Committee 'mechanics - update following Council meeting 16 July 2020
|
Type of Report: |
Operational |
|
Legal Reference: |
Local Government Official Information and Meetings Act 1987; Local Government Act 2001 |
|
Document ID: |
950823 |
|
Reporting Officer/s & Unit: |
Devorah Nícuarta-Smith, Team Leader Governance |
6.1 Purpose of Report
To provide an update to the Māori Committee on the proposal to reintegrate the Committee into Council’s six weekly meeting cycle, following the Council meeting of 16 July 2020.
|
The Māori Committee: a. Receive the update in relation to the proposal to reintegrate the Māori Committee into Council’s six weekly meeting cycle
|
Following conversations initiated through the review of its Terms of Reference, this Committee considered a proposal to reintegrate into the double debate process of Council at its hui on 10 July 2020. At that time the Committee recommended to Council that the proposal proceed and that Officers be directed to undertake the necessary actions to ensure that the reintegration was completed.
Council considered the proposal at its meeting on 16 July 2020 and chose at that time to lay the matter on the table.
6.3 Issues
The following minutes were captured in relation to Council’s discussion of the item on 16 July:
--------------------------------------------------------------------------------------------------------------------
The Interim Chief Executive spoke briefly to the report, providing the background to this matter being brought to Council. The report is the culmination of a series of conversations with the Māori Committee over the last couple of months and is intended to re-integrate the Committee into the six weekly meeting cycle as part of Council’s double debate process, but in a more meaningful way than they participated in this cycle over the last three-year term. Following informal circulation where the proposal was positively received, the report was formally considered by the Māori Committee at the most recent hui where it was endorsed and the recommendation affirmed.
As a governance related topic, the report has then been brought direct to Council as is standard practice with these matters.
The Team Leader Governance spoke to the report, noting that the intent is to provide meaningful space and weight to the voice of the Māori Committee. In the last triennium information came to the Committee too late, or bypassed the Committee altogether (for example where a Decision of Council was taken at a Standing Committee).
In response to questions from councillors it was clarified that:
· The proposal is not intended to override standing orders or the terms of reference of standing committees in relation to Decisions of Council. However Decisions of Council both bypass the double debate process which councillors see as a particularly strength and mean the Māori Committee lose their opportunity to consider and provide recommendations on the item in question, so the officers’ recommendation reflects that they are undesirable for several reasons.
· Where the timing of a decision is significant, extraordinary meetings are another tool that can be used to facilitate this.
· Internal changes have been implemented to support business units to plan better for upcoming reporting to Council. It is anticipated that ‘last minute’ matters will be driven by external time frames rather than internal ones.
· The Māori Committee receives both new reports directly and standing committee reports. If this proposal is approved they will receive all standing committee reports.
· The recommendations of the Māori Committee on any report taken directly to that Committee would be pulled into a Council agenda in the same way that those of standing committee are.
· The proposal allows for the demands of the InfoCouncil functionality as it interacts with the current agenda publication time frames set by the mayor.
· There will be a time lag between any decision and implementation due to the InfoCouncil functionality, venue and supplier confirmation and the logistics to rearrange the meeting schedule.
· Māori Committee hui are not currently livestreamed at the decision of the mayor, but this can be revised at any time as required, noting that there is a cost to all filming and livestreaming.
· Standing committees, the Māori Committee and Council are all able to lay items on the table if required.
· Councillors are welcome to attend Māori Committee hui and it will be confirmed that the invitations have been forwarded to the group.
· This has been a timely opportunity to review the meeting cycle and report production timing as a whole. Available appropriate venues will also be required to be confirmed for meetings and workshops.
Councillors advised that they would prefer to consider the matter through a workshop prior to making a decision.
----------------------------------------------------------------------------------------------------------------------
The primary concern of Councillors was not the proposal to integrate the Māori Committee into the double debate process but the note that Decisions of Council at standing committees would be removed (as this option both bypasses the Māori Committee and the double debate process as a whole).
In discussions since the formal meeting, the option to retain Decisions of Council at standing committee as a possibility only for truly urgent matters was put forward, with both officers and elected members expected to treat the option as only available in extenuating circumstances so that Council’s double debate process is not overridden unnecessarily.
This Committee would be aware of an upcoming Decision of Council via the standing committee agenda which the Committee has access to at the same time as Councillors, as the request for a Decision of Council is indicated in the recommendation to the Committee along with reasons for the urgency; however how this Committee would be able to provide input/ feedback on the matter would need to be addressed on a case by case basis.
Councillors have now agreed that a workshop is not required and the matter will be brought back to Council for re-consideration at its meeting scheduled for 27 August 2020.
6.4 Significance and Engagement
This matter does not trigger Council’s Significance and Engagement Policy or any other consultation requirements.
6.5 Implications
Financial
N/A
Social & Policy
N/A
Risk
N/A
6.6 Options
The options available to the Committee are as follows:
a. To receive the update provided in relation to the proposal to reintegrate the Māori Committee into Council’s six weekly cycle where reports are double debated.
6.7 Development of Preferred Option
N/A
Nil
UPDATES FROM PARTNER ENTITIES
Ngāti Pārau Hapū Trust – Chad Tareha
Maungaharuru-Tangitū Trust – James Lyver
Maraenui and Districts Māori Committee – Adrienne Taputoro
Napier City Council – Mayor Kirsten Wise
PUBLIC EXCLUDED ITEMS
That the public be excluded from the following parts of the proceedings of this meeting, namely:
CONFIRMATION OF MINUTES
Public Excluded Minutes of the Māori Committee meeting held on Friday, 10 July 2020.
Māori Committee - 14 August 2020 - Open Agenda
Māori Committee
Open Minutes
|
Meeting Date: |
Friday 10 July 2020 |
|
Time: |
9.00am – 10.13am 11.24am – 11.37am |
|
Venue |
Large Exhibition Hall |
|
Present |
Chad Tareha (In the Chair), Mayor Kirsten Wise, James Lyver, Adrienne Taputoro |
|
In Attendance |
Interim Chief Executive, Director Community Services, Senior Māori Advisor, Director City Strategy, Director Infrastructure Services, Principal Māori Advisor, Manager Community Strategies, Team Leader Parks, Reserves, Sportsgrounds, Talalelei Taufale, Tiwana Aranui and Maureen Mua |
|
Administration |
Governance Team |
|
Absent |
Mana Ahuriri Trust Te Taiwhenua o Te Whanganui-a-Orotū Pukemokimoki Marae |
Karakia
Tiwana Aranui opened the meeting with a karakia.
Chad Tareha acknowledged that this is the first hui of the Māori new year, and acknowledged the ancestors and those who have passed on before us.
Apologies
Nil
Conflicts of interest
Nil
Public forum
Talalelei Taufale (Pacific Health Manager at Hawke’s Bay District Health Board) on behalf of Pasifika Leaders
Recently a Community Fono was held to discuss the idea of creating a community coordination hub to address the needs of Pasifika people in Hawke’s Bay. It could explore new ways to improve the wellbeing of Pacific people and build on established successful Pacific led initiatives, which are driven by Pacific people’s identified needs and with success measured by Pacific world views and values. A number of programmes have been implemented to support and educate Pacific young people, including through Pacific leadership groups in schools, and information programmes relating to primary health care.
5.6% of Hawke’s Bay’s population are of Pacific origin; there has been a Pacific presence in Hawke’s Bay since the 1940s. The building and maintaining of a relationship with this community is important, and it needs be more consistent than the previous one-off reaching out immediately prior to an election.
The strength of the Pacific communities is through the churches, which were disabled to a large degree recently in the COVID-19 response; fortunately the communities were able to link in with, and experienced great benefit from, the Tihei Mauri Ora initiative run by local iwi.
The intention of the Hub would be to lead and work with partners to ensure positive outcomes are created for Pacific peoples in Hawke’s Bay. It is important to see clear outcomes from this move – warm houses, improved health and so on.
Also identified at the Fono were organisations and agencies that could partner with the hub to provide ongoing support. It is asked that Napier City Council consider how they can partner with the Hub and be a part of the coordinated approach.
Thanks were expressed to Talalelei for all the work underway; the Māori Committee support the concept in principle and agree that the Tihei Mauri Ora model is a useful one to build on.
It is anticipated that the Senior Māori Advisor will liaise directly with Talalelei as a start, and Council will further discuss how the Pacific voice can be better facilitated and heard by the decision makers. The opportunity to establish a Community Advisor – Pacific intern role is already being explored.
It was noted by the Senior Māori Advisor that the kōrero in relation to the proposed Hub fits well with Council’s community strategies.
Announcements by the Chairperson
Nil
Announcements by the management
Nil
Confirmation of minutes
|
Mayor Wise / A Taputoro That the Minutes of the meeting held on 12 June 2020 were taken as a true and accurate record of the meeting, following updates as raised by James Lyver.
Kua Mana |
Agenda Items
1. Māori Committee meeting 'mechanics'
|
Type of Report: |
Operational |
|
Legal Reference: |
Local Government Act 2002 |
|
Document ID: |
940860 |
|
Reporting Officer/s & Unit: |
Devorah Nícuarta-Smith, Team Leader Governance |
1.1 Purpose of Report
To present a proposal to re-integrate the Māori Committee into the six-weekly meeting cycle of Council.
|
At the Meeting Team Leader Governance spoke to the report stating the aim of moving the Māori Committee hui back into the six weekly meeting cycle of Council is to gain positive and formal feedback from the Committee that can be presented to the Council at their ordinary meetings. It was clarified that: · Standing Committees of Council will move to weeks one and two. The agendas for these meetings will be available for the Māori Committee to peruse at the same time as they are available to Council. · The Māori Committee will be able attend Council workshops if they would like to. · It is intended to provide electronic devices to the Māori Committee so they can access agendas and workshop invitations. · This timetabling and information sharing will enable the Committee to identify issues they would like to discuss further at the hui in week four of the meeting cycle. · Feedback from discussions can be put forward to the Ordinary Council meeting in week six of the meeting cycle. It was identified that there will be significant benefits from the new timetabling and information sharing for Napier City Council. James Lyver left the meeting at 09:34am. James Lyver returned to the meeting at 09:35am. |
|
Committee's recommendation J Lyver / Mayor Wise The Māori Committee: a. Recommend that Council re-integrate the Māori Committee into the six-weekly meeting cycle alongside the standing committees, and direct officers to implement the processes and system updates required to complete this change, including i. reactivating the InfoCouncil functionality to allow for the flow of information through the standing and Māori committees to Council ii. communication to all staff of the new process and associated time frames
Kua Mana |
2. update from partner entities
Maungaharuru-Tangitū Trust–James Lyver
· The Maungaharuru-Tangitū Trust (MTT) continue to progress their Annual and Strategic Plans. Five pou focus areas:
1. Strong People – They welcomed a new staff member Johann Wilson to the team.
2. Strong Reo & Marae; Their Reo whānau programme continues and they are hosting a winter wānanga via Zoom. The Tangoio Marae Development Project continues.
3. Strong Hapū economy; Financial Accounts finalised to be included into their Annual Report & AGM on 26 September 2020.
4. Treasured Environment; MACA & other exciting Taiao projects. Unfortunately, they continue to have to address Resource Consents & 'Consultation'.
5. A Great Organisation; MTT are proud of their small team, they are growing their capacity, but they very proud of their capability – they are experts within their team.
· MTT thank Napier City Council for their authentic District Plan engagement.
· James has handed in his resignation with MTT due to a change in his personal circumstances. His last day is 26 September 2020.
Maraenui and Districts Māori Committee – Adrienne Taputoro
No updates this week from Adrienne as the Committee’s hui did not go ahead.
Napier City Council – Mayor Kirsten Wise
· Reiterated Council’s support for integrating this Committee into the governance structure of Napier City Council.
· Consultation for the draft Annual Plan 2020/21 is currently underway; as the planning was undertaken during the COVID response much of the conversation and information is online. There have been 80 submissions so far.
· The Terms of Reference (TOR) for the proposed Working Group in regards to Lagoon Farm land and restoring the mauri of the Ahuriri Estuary will not come through this committee formally due to time constraints, but feedback on the proposed TOR is requested from the committee. The mayor has received the draft TOR this morning, and will share these to seek feedback from Committee members. As well as elected members and officers, Joinella Maihi-Carroll has put her name forward to represent Mana Ahuriri Trust. While the statutory co-governance board Te Komiti Muriwai o Te Whanga exists to oversee the governance of the Estuary, the proposed Working Group is intended to specifically address the regional park option. The extent of the proposed regional park has not yet been fully established, so there may be some small overlap with Hastings. Napier City Council is submitting on the Hawke’s Bay Regional Council TANK plan change, but this Working Group is a service delivery group rather than a management group (i.e. it is there to progress the regional park rather than to provide governance over the estuary). It was agreed that the opportunity to provide both informal and formal feedback was preferred, and a report will be brought through the committee.
ACTION: A report on the proposed Lagoon Farm Working Group’s Terms of Reference will be brought to the 14 August hui of the Māori Committee.
Ngāti Pārau Hapū Trust - Chad Tareha
· Waiohiki - Third papa-kāinga is going up currently and a fourth is being planned.
· The speed limit has been reduced in the area from 70 to 50km and the Trust is working with Napier City Council and Hastings District Council to improvement the footpaths in the area.
· Ngāti Pārau have a workshop tomorrow for the District Plan.
· The third Wheels, Tracks and Rollers course is being run at Waiohiki in partnership with the Eastern Institute of Technology. This course has a 90% success rate for getting people into jobs. It is hoped that even more than 90% will experience success in securing jobs following this intake.
· They are establishing a nursery at the marae amongst a lot of other work.
3. General business
COVID-19 Recovery Plan; Update from the committee
The Director City Strategy provided an update on the recovery programme, noting that applications can be made to two different contestable funds including one more focussed at business innovation. Information on the funds can be sought from the team and there is also information on the Council website.
The Support Napier campaign has been doing well, and the spend data shows excellent ‘health’ currently (stronger than the same time last year). However the team are aware that there may be longer term impacts which are slower to be seen, and there is currently not availability of deeper economic data. Unfortunately there is not as much data in relation to Māori economics as would be hoped nationwide. A data ‘dashboard’ is in the process of being updated over the next while to draw in local Māori experience.
It was considered as to whether there was scope for the Committee to facilitate increased accurate data in relation to Māori recovery, whether this be a survey designed to draw out rich data or another route.
ACTION The underlying recovery plan will be circulated to the Committee by the Director City Strategy.
Black Lives Matter; Update on the joint position of support
A workshop to develop a joint position on the Black Lives Matter movement was not deemed necessary. Rather a bold joint statement from Council and this Committee that supports the movement in principle is to be developed by NCC’s Interim Chief Executive. This will then be circulated to the Elected Members and Māori Committee to get their feedback and endorsement prior to public release.
ACTION A joint statement which supports the Black Lives Matter movement to be developed by Napier City Council’s Interim Chief Executive for circulation.
Colonial Names; Indication on when the workshop is scheduled for
A report will be written by Council Officers which will be a summary of work completed to date through the War Memorial project, and it will be presented to this Committee. Within the city boundaries there are no colonial era memorials.
There is a book of all colonial place names but we do not have a register of place names or street names, which is where colonial acknowledgment is typically captured. The previous Māori Consultative Committee directed that dual place names be implemented, but the stories behind each name do need to be drawn together. There is a report coming to the next hui in regards to joint names for parks and reserves.
Need to be aware of the international conversations taking place in this space and the wonderful opportunity to familiarise ourselves with our stories and address lingering colonial matters.
The Director City Strategy noted that the issue will be highlighted soon via proposed names for streets that are being requested on the hill. A report is being brought to the next meeting of this Committee on the matter.
ACTION It was requested of the Committee that they provide feedback to the Māori Advisors of any place or street names they are aware of that are misspelled.
PUBLIC EXCLUDED ITEMS
|
A Taputoro / J Lyver That the public (except for Tiwana Aranui and Maureen Mua) be excluded from the following parts of the proceedings of this meeting, namely: 1. Pukemokimoki Marae Reserve Revocation
Kua mana |
The general subject of each matter to be considered while the public was excluded, the reasons for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution were as follows:
|
General subject of each matter to be considered. |
Reason for passing this resolution in relation to each matter. |
Ground(s) under section 48(1) to the passing of this resolution. |
|
1. Pukemokimoki Marae Reserve Revocation |
7(2)(g) Maintain legal professional privilege |
48(1)A That the public conduct
of the whole or the relevant part of the proceedings of the meeting would be
likely to result in the disclosure of information for which good reason for
withholding would exist: |
The meeting moved in to committee at 10.13am
|
Approved and adopted as a true and accurate record of the meeting.
Chairperson .............................................................................................................................
Date of approval ...................................................................................................................... |
