Agenda of Māori Committee - 9 December 2020

Māori Committee - 09 December 2020 - Open Agenda Item 1

Agenda Items

1. Reserve Management Plan Approval to Proceed with Preparation

Type of Report:	Legal and Operational
Legal Reference:	Reserves Act 1977
Document ID:	1259154
Reporting Officer/s & Unit:	Sara Field, Parks Policy Planner Debra Stewart, Team Leader Parks, Reserves, Sportsgrounds

1.1 Purpose of Report

To advise and update the Māori Committee on the impending Reserve Management Plan (RMP) review that is scheduled to commence in 2021.

The intention of this report is to advise the Māori Committee of the legislative procedure stipulated by the Reserves Act (1977) for the preparation of each Reserve Management Plan. The process includes details on mandated and optional consultation and engagement.

This report also seeks endorsement of the Māori Committee for the following:

· The proposed Draft Reserve Management Plan Priority List – refer Attachment A;

· The proposed internal process set out in Section 1.3 of this report and;

· The intention to prepare Draft Reserve Management Plans (calling for suggestions) for a City Wide Plan, Taradale Park and Maraenui Park.

We bring this report to the Māori Committee to ensure that our proposed plan preparation approach and reporting process is clear, and appropriate, and continues to support effective engagement with Hapū and Iwi Authorities.

Officer’s Recommendation

The Māori Committee:

a. Endorse the recommendation to proceed with the Reserve Management Plan review undertaking both the optional and mandated consultation and engagement for each Plan in accordance with Section 41 (5) and Section 41 (5) (c) of the Reserves Act (1977), and subsequently the internal process set out in Section 1.3 of this report.

b. Endorse the draft priority list included in Attachment A, noting that subsequent to implementation of c. below, the Māori Committee will be asked to endorse Councils intention to prepare the next tranche of Management Plans (in accordance with the prioritised list)

c. Endorse Councils intention to notify the preparation of the following Reserve Management Plans – City Wide, Taradale Reserve/Centennial Park, and Maraenui Park, calling for suggestions prior to drafting in accordance with Section 41 of the Reserves Act (1977)

1.2 Background Summary

As an administering body, Napier City Council (the Council) has the responsibility under the Reserves Act 1977 to prepare Management Plans for reserves that are under Council’s control, management or administration. Management Plans set out general intentions for Reserves use, development, maintenance, protection and preservation.

Council’s current Reserve Management Plan was adopted by Council in 2000 and is now well overdue for review (10-year lifespan).

A Reserve Management Plan is a document that is typically prepared under the requirements of the Reserves Act, and follows two phases of public consultation (one optional and one mandatory).

The process aims to ensure that Management Plans are based on sound principles and that, through consultation, the needs of the public are clearly identified. The process for the preparation of Reserve Management Plans is set out in the Reserves Act 1977 and is summarised in the following table:

Legislative Procedure- Reserve Management Plan Preparation (Reserves Act 1977)

RELEVANT SECTIONS OF THE RESERVES ACT	PUBLIC CONSULTATION	DESCRIPTION OF ACTIVITY
Section 41 (5)	Optional	The Council notifies the public that it is preparing a management plan and calls for suggestions
Section 41 (5) (c)	Optional	Public suggestions are received and incorporated into a draft management plan
Section 41 (6) a-c	Mandatory	A draft management plan is made available to the public for comment (no less than 2 months)
Section 41 (6) (d)		The draft management plan is edited to incorporate decisions resulting from the consideration of public submissions and hearings
Section 41 (6) (d)		The final document is presented to the Council for adoption

1.3 Issues

Plan Preparation and Consultation

As detailed in the above table, the preparation of Management Plans is required and the procedure is specifically mandated under Section 41 of the Reserves Act with the one exception of an optional round of public consultation and engagement though the calling for suggestions prior to drafting the Plans.

An administering body can resolve not to call for suggestions prior to drafting the plan should it determine that written suggestions on the proposed plan would not materially assist in its preparation.

It is our recommendation that the optional public consultation set down in Sections 41 (5) and 41 (5) (c), is important and crucial to ensure robust, accurate and well-informed Management Plans are prepared. This approach will provide an opportunity for any key stakeholders including Hapū or Iwi Authorities, and other interested parties to lodge comments in an informal way prior to preparing the Draft Plan and this would greatly assist in the plans preparation. Input received prior to drafting will ensure the draft plans accurately reflect community and stakeholder aspirations.

On this basis, we are looking for Māori Committee endorsement of our recommendation to undertake both steps of consultation and engagement.

Recommended Process

The RMP review programme is likely to span a number of years given the sheer number of Reserves that Council administer and also the time taken to undertake effective engagement and reporting in accordance with the Reserve Act requirements.

To ensure we follow a consistent and transparent approach that meets our legal Reserve Act requirements as well as our proposed additional engagement approach - a step-by-step process has been developed which can be applied and followed for each Reserve Management Plan.

Step	Action	Tasks	Involvement
1	Advise and inform of Reserve Management Plan review (outline legal process required to follow as well as recommendations on optional engagement)	· Endorsement by Māori Committee · Endorsement by Standing Committee and Council	Māori Committee Standing Committee Council
2	Proceed to determine which Reserve Management Plan to progress	· Review and consideration of draft priority list	Officer recommendation Advise Māori Committee Endorsement required at this step from Standing Committee / Council
3	Notify Intent to Prepare Reserve Management Plan/s and call for suggestions Section 41 (5)	· In accordance with Reserves Act requirements and in accordance with recommendations of the approved Engagement and Consultation Plan.	Council endorsement required at this step
4	Development of an Engagement and Consultation Plan specific to chosen Management Plan	· Identify any special interest groups, community, key stakeholders and mana whenua. · Identify and confirm the process for mana whenua engagement in conjunction with Councils Māori Partnerships Manager. · Māori Committee to help inform and advise on mana whenua.	Officer involvement (Parks and Reserves, Community Development and Māori Partnerships Manager required at this step
5	Prepare Draft Plan	· Public suggestions are received and incorporated into a draft management plan	Officer preparation
6	Notify Draft Reserve Management Plan and call for submissions	· In accordance with Reserves Act Requirements (no less than 2 months) · In accordance with approved Engagement and Consultation Plan	Council endorsement required at this step
6	Hearing of Submissions		Council involvement and approval
7	Amended Plan (as a result of submissions) adopted by Council	Take into account any submissions	Council involvement and approval by way of adoption

1.4 Significance and Engagement

The review and development of Reserve Management Plans typically only occurs once every 10 years and provides a unique opportunity for the community, stakeholders and interest groups to input their views into the plan development.

The notification of intent to prepare and the call for submissions will provide an opportunity for any interested party to lodge comments in an informal way prior to preparing the Draft Plan and this would greatly assist in Reserve Management Plan preparation. This ensures that there is opportunity for mana whenua to have meaningful input into the plan preparation process.

Given the magnitude of the Reserve Management Plan review separate and targeted engagement and consultation plans will be developed for each Reserve Management Plan.

1.5 Implications

Financial

There is currently budget set aside for the Reserve Management Plan review and progress and expected expenditure aligns with the budgetary expectations.

Additional funding is not expected however should additional funding be required separate application would be made to Council through the normal budgeting processes.

Social & Policy

The Reserve Management Plan (2000) provides the current policy framework for the management of reserves however as noted above this plan is now well overdue for review. The purpose of this report is to initiate the review of the existing management plan so that the policies can be updated in line with current community aspirations.

Risk

Preparing Reserve Management Plans is mandatory for Recreation Reserves classified and subject to the provisions of the Reserves Act (1977). Our existing Management Plan is well overdue for review. Not reviewing the Management Plans is not an option.

Calling for suggestions prior to the preparation of management plan is not mandatory but there is a risk that not doing this would compromise the outcome.

1.6 Options

Council has the ability to resolve to either:

· Endorse the recommendation to proceed with the Reserve Management Plan review undertaking both the optional and mandated consultation and engagement for each Plan in accordance with Section 41 (5) and Section 41 (5) (c) of the Reserves Act

· Resolve to not undertake the optional, s41(5), submission process and proceed with the mandatory submission process only s41(5) c.

1.7 Development of Preferred Option

Plan Preparation and Consultation

Whilst there is no mandate to call for suggestions, it is Officers recommendation that Council follow the procedures in stipulated in Section 41 (5) of the Reserves Act (including the optional consultation) and notify Councils intention to prepare the Management plans, inviting interested persons, organisations, mana whenua to written suggestions prior to every Reserve Management Plan prepared.

The notification of intent to prepare and the call for submissions will provide an opportunity for any key stakeholders including mana whenua, Hapū or Iwi Authorities, and other interested parties to lodge comments in an informal way prior to Council preparing the Draft Plan which would greatly assist in the plans preparation.

1.8 Attachments

a Reserve Management Plan Preparation Draft Priority Table ⇩

Māori Committee - 09 December 2020 - Open Agenda Item 2

Reserve Management Plan

Reserves included or Group Name

City Wide Management Plan

General Policies and Objectives, which apply to all Reserves administered.

All reserves (see note below table)

High

Grouped Management Plans

Includes recommendations for sub groups and individual plans within the grouped plans

These plans will provide policies specific to the individual reserves described in each plan. Should be read in conjunction with the City Wide Plan, which includes the General Policies. Grouped Plans template to include:

· Description (of each reserve)

· Background (of each reserve)

· Key issues (facing each reserve)

· Specific policies (for the future management of each reserve)

· Development recommendations (specific to each reserve)

Opportunities to be grouped according to either:

- Similar characteristics and management objectives

- Geographical location

Grouped Plans and Possible Subgroups / Individual Plans

Reserve Management Plan	Reserves included or Group Name	Subgroup or Individual	Suggested Priority
Foreshore Group	Te Taha Westshore Beach Reserve	Subgroup –Westshore	Medium/ High
	The Gap
	Meeanee Quay
	Te Karaka Perfume Point	Subgroup - Ahuiriri	Medium / High
	Spriggs Park
	Ahuriri Park
	Humber Street Reserve
	Napier Sailing Club
	Hawkes Bay Sports Fishing Club Reserve
	Marine Parade Foreshore Reserve including Sunken Gardens	Individual – Marine Parade (Destination Park)	Medium / High
	Beach Domain (Sth of Georges Drive to Awatato)
	Gill Road Reserve	Subgroup - Bayview	Medium / High
	Le Quense Road Reserve
	Beacons Recreation Reserve

Reserve Management Plan	Reserves included or Group Name	Suggested Grouping or Individual	Suggested Priority
Taradale Hills Group	Sugar Loaf Reserve	Subgroup – Taradale Hills	High
	Lance Leikis Reserve
	Halliwells Walkway Reserve
	Ōtātara Hillside Reserve
	Ridgetop Reserve
	Missionview Walkway Reserve
	Tironui Reserve
	Neverman Reserve
	Dolbel Reserve	Individual – Dolbel (Destination Park)	High
	Dolbel Street Reserve

Reserve Management Plan	Reserve Name	Suggested Grouping or Individual	Suggested Priority
Sportsgrounds Group	Whitmore park	Subgroup – Local SG	Medium
	Marewa Park
	Hawkes Bay Lawn Tennis and Squash Reserve
	Papakura Domain
	Petane War Memorial
	Meeanee Golf Course Reserve
	Tareha Park	Subgroup – Taradale Local SG	Medium
	Bledisloe park
	Tamatea park
	Guppy Road Sports Village
	Taradale Park	Individual – Taradale Park	High
	Maraenui Park	Individual – Maraenui Park	High
	Sir Donald McLean Park	Subgroup – McLean and Nelson (Destination SG)	Medium
	Nelson Park
	Park Island	Individual – Park Island (Destination SG)	Medium

Reserve Management Plan	Reserves included or Group Name	Suggested Grouping or Individual	Suggested Priority
Public Gardens	Botanical Gardens	Individual	Medium / High
	Tūhinapō Centennial Gardens	Individual
	Centennial Park (Taradale)	Subgroup PG – Taradale PG	Medium / High
	Taradale Clock Tower Reserve
	Clive Square	Subgroup PG	Medium / High
	Memorial Square
	Kennedy Park Rose Gardens		Medium / High
	Sunken Gardens (?)	Individual – included in Foreshore Group	Medium / High

Reserve Management Plan	Reserves included or Group Name	Suggested Grouping or Individual	Suggested Priority
Neighbourhood Reserves Group (Suggested grouping by Ward)	Ahuriri Park	Ahururi Ward	Low / Medium
	Alexander Avenue Reserve	Nelson Park Ward	Low / Medium
	Allen Berry Avenue Reserve	Nelson Park Ward	Low / Medium
	Ascot Park Reserve	Taradale Ward	Low / Medium
	Aspiring Drive Reserve	Taradale Ward	Low / Medium
	Barry Street Reserve	Ahuriri Ward	Low / Medium
	Chaucer Road Reserve	Ahuriri Ward	Low / Medium
	Custom House Reserve	Ahuriri Ward	Low / Medium
	Donegal Crescent Reserve	Onekawa – Tamatea Ward	Low / Medium
	Duckworth Crescent Reserve	Taradale Ward	Low / Medium
	Essex Street Reserve	Onekawa – Tamatea Ward	Low / Medium
	Fitzgerald Place Reserve	Nelson Park Ward	Low / Medium
	Forward Street Reserve	Taradale Ward	Low / Medium
	Glamorgan Avenue Reserve	Onekawa – Tamatea Ward	Low / Medium
	Gleeson Park Reserve		Low / Medium
	Harris Street Reserve	Taradale Ward	Low / Medium
	Hetley Crescent Reserve	Taradale Ward	Low / Medium
	King George Hall Reserve	Ahuriri Ward	Low / Medium
	Knightsbridge Place Reserve		Low / Medium
	Lesser Park Reserve		Low / Medium
	McKeefry Avenue Reserve	Taradale Ward	Low / Medium
	Maraenui Shopping Centre	Individual – Maraenui Shopping Centre (Destination)	Medium/ High
	Neal and Close Lookout		Low / Medium
	Ngārimu Crescent Reserve	Taradale Ward	Low / Medium
	Norfolk Street Reserve	Onekawa – Tamatea Ward	Low / Medium
	Oldham Avenue Reserve	Nelson Park Ward	Low / Medium
	Otatara Heights Reserve	Taradale Ward	Low / Medium
	Pirimai Park	Onekawa – Tamatea Ward	Low / Medium
	Roberts Terrace Reserve		Low / Medium
	Taradale Road Reserve	Taradale Ward	Low / Medium
	Maraenui Shopping Centre		Low / Medium
	Neal and Close Lookout		Low / Medium
	Te Awa Estate Reserve	Taradale Ward	Low / Medium
	Thackeray Street Reserve	Nelson Park	Low / Medium
	Upham Crescent North Reserve		Low / Medium
	Upham Crescent South Reserve		Low / Medium
	York Avenue Reserve	Onekawa - Tamatea	Low / Medium
	Anderson Park	Individual (Destination Park)	Low / Medium

Reserve Management Plan	Reserves included or Group Name	Suggested Grouping or Individual	Suggested Priority
Open Space (Natural and Maintained)	Bluff Hill	Subgroup – Napier City Open Space	Low / Medium
	Sturms Gully		Low / Medium
	Hospital Terrace Reserve		Low / Medium
	Hyderabad Road Reserve		Low / Medium
	Trigg Crescent Reserve France Road Reserve		Low / Medium
	Harold Holt Avenue Reserve		Low / Medium
	Ormond Road Reserve		Low / Medium
	Shakespeare Road Reserve		Low / Medium
	Tiffen Park		Low / Medium
	Alexander Park		Low / Medium
	Westshore Wildlife Reserve	Individual	Low / Medium
	Meeanee Domain	Individual	Low / Medium
	Redclyffe Recreation Reserve	Subgroup – Taradale Open Space	Low / Medium
	Riverside Park		Low / Medium

Reserve Management Plan	Reserves included or Group Name	Suggested Grouping or Individual	Suggested Priority
Recreation and Ecological Linkages	Te Awa Park	Group as one plan	Low
	Church Road Reserve		Low
	Nash Street Reserve		Low
	Latham Street Reserve		Low
	Greenmeadows East Drain Reserve		Low
	Onekawa North Plantation Reserve		Low
	Onekawa South Plantation Reserve		Low
	Prebensen Drive Drainage Reserve		Low
	Parklands 1 Reserve		Low
	Orotū Drive Drain Reserve		Low
	Riverbend Road Reserve		Low
	Taipō Stream Reserves		Low
	Taradale Reservoir Reserve		Low
	Tītoki Crescent Drainage Reserve		Low
	Westminster Avenue Drain Reserve		Low
	Willow Drive Reserve		Low
	Oaklands Reserve and Citrus Grove Reserve		Low
	Ford Road Drainage Reserve		Low
	Morgan Avenue Drainage Reserve		Low
	Veronica Avenue Drainage Reserve		Low
	Waitangi Road Drainage Reserve		Low
	Waterworth Avenue Reserve		Low
	Cross Country Drain		Low
	Pūrimu Drain		Low
	Te Awa Walkway Reserve		Low
	County Drain		Low
	Halliwell Drain		Low
	Saltwater Creek		Low
	Alexander Park		Low

2. Wastewater Outfall Repair Update

Type of Report:	Operational
Legal Reference:	N/A
Document ID:	1270124
Reporting Officer/s & Unit:	Drew Brown, Senior Project Manager Adele Henderson, Director Corporate Services Jon Kingsford, Director Infrastructure Services Dave Jordison, Risk and Assurance Lead

2.1 Purpose of Report

To provide the Māori Committee with an update on the Wastewater Outfall repair project.

Officer’s Recommendation

The Māori Committee:

a. Receive the update on the Wastewater Outfall repair project.

2.2 Background Summary

Napier City Council hold a resource consent issued by Hawkes Bay Regional Council that authorises the discharge of domestic sewage and industrial wastewater into Hawkes Bay at Awatoto via a marine outfall. This consent was granted in 2012 for a period of 25 years expiring on 6 December 2037.

The consent contains a number of conditions pertaining to operations, treatment, discharge quality, monitoring, reporting and liaison with tangata whenua. There are a number of specific conditions that accompany the consent, including conditions that specify the location of discharge, maximum flow rate of discharge, discharge quality limits and monitoring requirements.

In August 2018, two seeps were discovered during routine monitoring. One of these seeps, located approximately 70 m from shore, was repaired soon after discovery. The second, located at approximately 700 m from shore, comprises multiple seepages around the gaskets of a fibreglass joint surrounding the main concrete pipes and continues to be an issue. Although minor in comparison to the 1,400l/s authorised to be discharged via the diffuser, combined, these seepages are resulting in wastewater being discharged at a rate of approximately 10l/s (at 300l/s discharge flow) – 30l/s.

A broad range of work has been undertaken since the matter was discovered. This has involved receiving environment monitoring specific to the matter, physical investigations, engineering design considerations, workshops and considerations at Councillor level, consultation with tangata whenua groups, broader wastewater management considerations, preparation of an Emergency Response Plan and preparation of numerous technical reports to address the issue and the resource management requirements.

An Issues and Options report prepared by Beca in May has been influential in understanding the risks associated with short term remediation measures and has assisted in resolving a more responsible course of action.

In preparing this report, Beca considered a number of options and provided views on the associated risk of further damage arising from physical works – as there is a very real risk that physical works to repair the seepages could result in further damage and a far greater discharge as a consequence.

Overall, the Beca report suggests that allowing the seepage to continue without measurable intervention until the outfall is replaced is the option of lowest risk.

Taking the recommendations of Beca into account, and in light of the low level of effects on the receiving environment identified through monitoring, high risk options for remediating the situation were discarded in favour of undertaking repairs with a low risk of exacerbating the issue within a broader project plan that looks to replace the entire outfall. This approach was presented to Council’s Māori Committee and Risk and Audit Committee in June 2020 and was subsequently endorsed by Council.

Formal notification and an overview of the matter has also been provided to Heretaunga Tamatea, Ngāti Kahungunu, Maungaharuru-Tangitū Trust, Ngāti Parau and Te Taiwhenua o te Whanganui-a-Orotū. A copy of the letter is provided in Appendix A. We understand further, albeit less formal communication has been maintained by Charles Ropitini (Napier City Council, Principal Māori Advisor) with these groups.

It is acknowledged that further consultation with these groups is required.

In August 2020, New Zealand Dive Services (NZDS) were engaged to undertake repairs to the outfall.

While awaiting NZDS to mobilise crew and equipment, Council City Services team trialled the shutdown of the entire wastewater network to confirm the process for doing so and to identify the maximum timeframe of zero flow the divers could expect from a shutdown should they require one. Several trails were successfully completed and identified that a full shutdown could be maintained for 90 minutes, and that it takes in excess of 3 hours to return wastewater levels within the network to normal dry weather parameters.

Repair work commenced in late September, with inspections of the diffusers and the 700m leakage site.

‘Additional leaks at 630m and 70m were identified during inspections, resulting in the repair of these leaks being added to the scope of NZDS. The leak at 70m has repaired shortly after identification.’ The 70m leak was previously identified and repaired, It was reinspected and confirmed to be holding. A leak at the surge chamber on the shore at Awatoto was identified and added to the scope, this has subsequently been repaired.

With varying sea and ocean floor conditions considerable time and effort has been invested to excavate each leak site to enable repair preparations to be undertaken. On multiple occasions, upon returning to the worksite in the morning following a day of excavation, the divers have arrived to find their hard work of previous days undone by the ocean swells and currents overnight.

Following patient work preparing the work site and fabrication of the box clamp, NZDS were successful in completing an effective repair at the 630m leak site in late October with a post repair inspection on the 27th of October confirming no further leak. And therefore a successful repair.

Ongoing inspections and repair attempts on the 700m leak site progressively identified difficulties with the old fiberglass joint and uncovered previously unknown elements of past repair attempts, further complicating the repair. Consequently, repair concepts have had to be continually adapted to identify a workable solution. Several options and generations of repair solutions have been explored and considered. A solution of installing a concrete caisson is currently being pursued. This is not an elegant solution but is able to be installed and is anticipated to stop the leak. This approach has been approved by the Project team and external engineering contractor.

With fabrication drawings for this repair solution now completed fabrication of piles, clamps and frames has commenced. At this stage Council expect to have materials ready to resume repair works on the outfall repair commencing 30 November 2020.

It is worthy of mention, that during periods of investigation of repair options, NZDS have not been at sea. By agreement, NZDS have spent several weeks “off hire” with NCC and spent several weeks undertaking work for other clients here in the Hawkes Bay. This means that NCC will not be incurring costs from NZDS for this period.

Throughout the repair and investigation work briefly described above, the project team have updated HBRC regularly on the status successful repairs and of the fiberglass joint challenges. HBRC have indicated an understanding that the deadline of the 30 Nov will be unlikely to be met and have indicated willingness to discuss a further extension to the abatement notice deadline.

The sketch below (Figure 1) shows the concept for the caisson that is planned for install at the fiberglass joint.

Figure 1 – Proposed Repair for 700m leak site

2.3 Issues

A letter was received from Hawkes Bay Regional Council on Monday 20^th November, confirming a further extension to the Abatement Notice deadline date. The new date as per the letter is 01/01/21.

2.4 Significance and Engagement

The funding of $2m made available for this repair has been budgeted and consulted upon through the 2020/21 Annual Plan.

Further consultation with Mana Whenua partners is proposed.

2.5 Implications

Financial

$2m was made available for this repair in the 2020/21 Annual Plan.

Work undertaken to date, including design, fabrication and repair work, has cost approximately $750,000.

Further costs of $600,000 to $700,000 are anticipated.

Social & Policy

N/A

Risk

Report provides details on risks associated with the repair and mitigations in place.

2.6 Options

N/A

2.7 Development of Preferred Option

N/A

2.8 Attachments

a Formal Notification of Wastewater Outfall Pipeline Leaks and Requirement of Urgent Underwater Repairs ⇩

Māori Committee - 9 December 2020 - Attachments

Item 2

Attachments a

PDF Creator

UPDATES FROM PARTNER ENTITIES

Ngāti Pārau Hapū Trust – Chad Tareha

Maraenui and Districts Māori Committee – Adrienne Taputoro

Napier City Council – Mayor Kirsten Wise

Maungaharuru-Tangitū Trust

UPDATES FROM COUNCIL MĀORI aDVISORs

Mōrehu Te Tomo – Senior Māori Advisor

Charles Ropitini - Māori Partnership Manager - RMA

GENERAL BUSINESS

Māori Committee

Open Minutes

Meeting Date:

Friday 9 October 2020

Time:

9.00am – 10.55am

Venue

Ikatere Meeting Room

Cape View House
265 Marine Parade
Napier

Present	Ngāti Pārau Hapū Trust – Chad Tareha (In the Chair) Mayor Kirsten Wise Maraenui & Districts Māori Committee – Adrienne Taputoro
In Attendance	Director Community Services, Senior Māori Advisor, Interim Chief Executive, Councillor Tapine, Strategic Māori Advisor
Administration	Governance Team
Absent	Maungaharuru-Tangitū Trust – James Lyver Pukemokimoki Marae Mana Ahuriri Trust Te Taiwhenua o Te Whanganui-a-Orotū

Karakia

Chad Tareha

Apologies

The Committee accepted the apology from the Maungaharuru-Tangitū Trust representative, James Lyver.

Conflicts of interest

Nil

Public forum

Nil

Announcements by the Chairperson

Nil

Announcements by the management

Nil

Confirmation of minutes

C Tareha / Mayor Wise

That the Minutes of the meeting held on 11 September 2020 were taken as a true and accurate record of the meeting.

Kua Mana

Agenda Items

1. Implementation of Dual Place-names and Bilingual Signage in Council Parks, Reserves and Facilities

Type of Report:	Operational and Procedural
Legal Reference:	Māori Language Act 2016
Document ID:	950172
Reporting Officer/s & Unit:	Charles Ropitini, Strategic Māori Advisor

1.1 Purpose of Report

The purpose of this report is to update the Māori Committee of te reo Māori touchpoints implemented across Napier City Council reserves and facilities in the 2017-2019 Triennium.

The report provides an overview of dual place-names in public parks and reserves, and bilingual signage applied to Council facilities. The report recommends the formal adoption of the national Māori-English Bilingual Signage Guidelines.

The report supports the need for the Māori Committee to consider a Te Reo Māori Policy for Napier City Council as a framework for continued implementation of bilingualism across Council projects and documents.

At the Meeting

The Strategic Māori Advisor spoke to the report giving a short background of what bi-lingual achievements have been made to date, noting the context within which the te reo strategy, recently adopted by Council, was developed.

It was noted:

· McLean Park was the first fully bilingual Council venue. The process involved not just ensuring te reo was properly integrated at the venue, but also simplifying the English which had benefits for other readers.

· The learnings from McLean Park were then applied to Council’s Waste Management Project and the Customer Service Centre, and the Council website has been translated.

· At the request of the Māori Committee dual place names and bilingual signage in Council parks, reserves and facilities has been implemented using the national Māori-English Bilingual Signage Guidelines. The te reo place-names are not translations, but rather the actual Māori place names.

· It is intended that Council work with mana whenua to help tell the stories related to the place names in a way that recognises and upholds cultural intellectual property.

· A further next step is the use of nationally agreed terms for zero waste programmes and libraries, to ensure consistency in what people see as they travel through the country.

In response to questions it was clarified:

· A time frame has not been agreed with mana whenua around the cultural stories as yet. An agreed process needs to be developed about how stories would be presented.

· Stories will also be integrated into the region’s Council cultural app (Te Kupenga), which is due to be launched in a fortnight at the Local Regional Leaders Mayor’s, Chairs and Chief Executives meeting.

· The cultural app is intended to boost understanding of, and engagement with, Te Matau-a-Māui knowledge, stories, and language. It will be similar to the Waikato Council’s one, Kawe Kōrero.

Māori Committee's recommendation

C Tareha / Mayor Wise

The Māori Committee:

a. Endorse the report as a consolidation of bilingual signage and dual place-names applied to Council projects over the 2017-2019 Triennium.

b. Approve the Principal Māori Advisor to engage mana whenua to capture stories relating to Māori place-names reinstated to parks and reserves, with an agreed level of cultural intellectual property made available to the public domain.

c. Approve the adoption of the national ‘Māori-English Bilingual Signage – A Guide For Best Practice’ as the guide for bilingual signage and dual place-names.

d. Approve the use of national te reo Māori lexicons for Libraries and Para Kore Zero Waste, with a process developed for accepting national lexicons for future bilingual projects.

Kua Mana

2. Māori Committee Representation Extension

Type of Report:	Procedural
Legal Reference:	N/A
Document ID:	1247172
Reporting Officer/s & Unit:	Antoinette Campbell, Director Community Services

2.1 Purpose of Report

The purpose of this report is to approve to amend the Māori Committee draft Terms of Reference to provide for the inclusion of an additional three representatives from the Ahuriri Māori community.

At the Meeting

The Director Community Services spoke to the report noting that:

· Expressions of interest will be sought to increase Māori Committee membership, in order to satisfy quorum needs and to build a diversity of skills within the Committee.

· Applicants will not need to be entity based.

· There is an intention for rangatahi to be encouraged to become involved, however it is not essential at this point in time.

· The Māori Committee will be integrated into the Council meeting schedule in 2021.

In response to questions from the Committee it was clarified that:

· Advertising will take place soon so that the new members can start in the new year. This will include shoulder tapping possible candidates as well.

· This model has been used in other Councils and has been found to build the mana of the Committee and strengthen community relationships.

Māori Committee's recommendation

Mayor Wise / A Taputoro

The Māori Committee:

a. Approve the amended Māori Committee draft Terms of Reference to provide for three additional community representatives from the Ahuriri Māori community.

Kua Mana

UPDATES FROM PARTNER ENTITIES

Ngāti Pārau Hapū Trust – Chad Tareha

1. Had a good hui at the Marae last week. Te Wai Mauri Environmental Trust have been interviewing whanau for their kaitiaki courses at EIT. These cover things like Grow Safe certificates, machine operation qualifications and te reo.

2. They also had a productive hui with the Ministry of Social Development and the Ministry of Business, Innovation and Employment.

3. Six Wheels and Rollers courses have been held at the Marae now. The courses have a 90% success rate, where the students go onto some employment. These are six week courses which are for whanau on the job seekers benefit.

Maraenui and Districts Māori Committee – Adrienne Taputoro

1. There have been a lot of ups and downs in the Maraenui community.

2. The Committee is predominantly made up of one whanau who are experiencing challenging times. Council has been teaming up with the Committee to encourage positive forward movement.

3. Youth are being encouraged to go to Te Aratika Academy if they are wanting to learn, or to go to LIFT if they are wanting work.

4. There normally would be a holiday programme running through the holidays, but this has not happened these holidays. It is hoped one can be organised for the Christmas holidays.

5. A community concert is being organised as well as a community Halloween event.

6. There is a Hunting and Diving course offered on the East Coast that the Committee are hoping to send six youths too.

7. Had a hui with K3 Kahungunu Property. It has been agreed that Maraenui is a community needing support with housing. Houses could be built using a Habitat for Humanity format where a house is brought in and renovated on a spare piece of land and then moved to a section once complete.

Napier City Council – Mayor Kirsten Wise

1. Voting has begun for the penguin of the year.

2. The recruitment agency has been selected for the Chief Executive recruitment. Applications open on Monday and it is expected there will be a strong response. The new CE will be starting in the new year.

3. The Council had its first employee information evening in conjunction with the Ministry for Social Development and Te Taiwhenua. It was a good event, connecting employers with possible employees and had positive outcomes.

4. Council have sponsored some Māori Movement wānanga, which have had positive feedback.

5. Council is working on the LTP currently. Community consultation will begin in the first quarter of 2021.

6. There is a whanau fun evening being held in Maraenui tonight. This is to give the community more information about the Maraenui community centre project.

7. The first tranche of funding has been received in Hawkes Bay for Māori trade training and apprenticeships.

Maungaharuru-Tangitū Trust

No update due to an apology from James Lyver.

Updates from Council Māori Advisors

Mōrehu Te Tomo – Senior Māori Advisor

1. The Māori managers from the region’s Councils, Te Kupenga, have been meeting every Tuesday through Zoom. This group was strengthened during the COVID response. Their recent conversations have been about water and the Council cultural app.

2. The Council’s te reo policy is being worked on.

3. A cultural survey for Council staff is being developed.

4. Flags prepared for Te Wiki o te Reo Māori can be seen throughout Hawke’s Bay with ten kīwaha.

5. A te reo version of Citizenship oaths and affirmations is being developed. Looking at an option to host some at Pukemokimoki Marae.

6. Developing a Māori recovery data dashboard to track statistics following the COVID response.

7. Looking at the potential for Treaty of Waitangi training in 2021.

Charles Ropitini – Principal Māori Advisor

1. Dame Georgina Kingi DNZM QSO has been awarded an honorary Doctorate.

2. The Waiata Māori Music Awards are being streamed through Facebook. Daryl Lee Thompson from Maraenui is being recognised with a Lifetime Contribution to Music award.

3. The boarding facilities at Hukurere Girls’ College and St Joseph’s Māori Girls’ College are being upgraded.

4. Work is being done with the water team for engagement conversations with the community.

5. Developing Māori activity management plan as part of LTP with Mōrehu.

6. A full Māori programme for the Art Deco Festival in 2021 is being developed with the Art Deco Trust. This will include a Māori Arts Market in the Sunken Gardens.

7. Work is being done to build a relationship between Hawke’s Bay Tourism, Hawke’s Bay Māori Tourism and Ngāti Kahugnunu Inc in order to strengthen annual events.

8. Cultural competency plans are being developed with Council Infrastructure and City Strategy Directorates.

GENERAL BUSINESS

Charles and the Committee acknowledged Devorah Nícuarta-Smith’s (Team Leader Governance) resignation. They gave thanks for her contribution to the Māori Committee and to help to improve Council engagement with Māori in the community.

Whakamutunga Karakia

Chad Tareha

Approved and adopted as a true and accurate record of the meeting.

Chairperson .............................................................................................................................

Date of approval ......................................................................................................................

Committee Members	Ngāti Pārau Hapū Trust – Chad Tareha (In the Chair) Mayor Kirsten Wise Maraenui & Districts Māori Committee – Adrienne Taputoro Maungaharuru-Tangitū Trust – Robbie Paul Pukemokimoki Marae – vacant Mana Ahuriri Trust – vacant Te Taiwhenua o Te Whanganui-a-Orotū - vacant
Officer Responsible	Director Community Services, Senior Māori Advisor
Administration	Governance Team
	Next Māori Committee Meeting Friday 26 February 2021

Meeting Date:	Wednesday 9 December 2020
Time:	9.00am
Venue:	Ikatere Boardroom Level 2, Capeview 265 Marine Parade Napier