Agenda of Māori Committee - Friday, 9 April 2021

Māori Committee - 09 April 2021 - Open Agenda Item 1

Agenda Items

1. Draft Memorandum of Understanding with Ngāti Koata

Type of Report:	Operational and Procedural
Legal Reference:	N/A
Document ID:	1285530
Reporting Officer/s & Unit:	Rachel Haydon, General Manager, National Aquarium of New Zealand Joseph Woolcott, General Curator

1.1 Purpose of Report

The National Aquarium of New Zealand (NANZ) presently holds one male tuatara (Sphenodon punctatus).

NANZ is engaging with Ngāti Koata, the iwi who whakapapa to tuatara. This engagement is vital as both an acknowledgement of Ngāti Koata as kaitiaki of this taonga species and also as part of the Department of Conservation (DOC) Wildlife Authorisation Authority permitting process in their application to hold tuatara in captivity.

Through initial conversations with Ngāti Koata, the iwi have proposed a draft Memorandum of Understanding (MOU) with NANZ/NCC and sent through a draft version for consideration. It is acknowledged that as part of these discussions and MOU, Ngāti Koata need to engage with mana whenua, who will act as kaitiaki of this tuatara in NANZ’s care.

NANZ seeks advice and support from the Maori Committee to:

· Determine if there any current MoU with Ngāti Koata preceding this one

· Endorse the appropriate Iwi Authorities who will act as kaitiaki of the tuatara held at NANZ

· Seek feedback on the conditions of a MOU with Ngāti Koata

It is expected NANZ will then engage with the appropriate nominated Iwi Authorities to determine next steps and engage with Ngāti Koata.

Officer’s Recommendation

The Māori Committee:

a. Endorse the appropriate Iwi Authorities who will act as kaitiaki of tuatara at NANZ.

b. Endorse the NANZ General Manager and General Curator to engage with Ngāti Koata and negotiate the terms of the MOU with NANZ (as a facility governed by Napier City Council).

1.2 Background Summary

The National Aquarium of New Zealand (NANZ) presently holds one tuatara (Sphenodon punctatus). This tuatara, Alfie, is a 35 year old male who came to the National Aquarium from Auckland Zoo in 2002.

Ngāti Koata is the iwi who whakapapa to tuatara. NANZ’s engagement with Ngāti Koata is vital as both an acknowledgement of the iwi as kaitiaki of this taonga species and also as part of the Department of Conservation (DOC) Wildlife Authorisation Authority (WAA) permitting process in their application to hold tuatara in captivity. DOC presently has a Memorandum of Understanding (MOU) with Ngāti Koata where no authorisations will be issued in respect of tuatara sourced from Stephens Island until applicants have discussed the proposal with Ngāti Koata.

NANZ’s recent WAA application to hold tuatara has been approved by DOC and they are permitted to hold tuatara. However, the relationship with Ngāti Koata will encompass a different kaupapa to just what the DOC WAA conditions outline to hold the species.

Ngāti Koata have proposed their own MOU with NANZ/NCC and sent through a draft version for consideration. It is acknowledged that as part of these discussions and MOU, Ngāti Koata are engaging Ngāti Parau, as mana whenua, to act as kaitiaki of this tuatara in NANZ’s care.

NANZ seeks advice and support from the Maori Committee to understand if there are any current MOU with Ngāti Koata preceding this one and to gain a recommendation of who to engage with as Iwi Authorities.

It is expected NANZ will then engage with the appropriate nominated Iwi Authorities to:

· Determine the process of further engagement with Ngāti Koata,

· Seek feedback on the conditions of the draft MOU with Ngāti Koata,

· Host Ngāti Koata at the Aquarium with pohiri and to share Korero Pū Rakau (stories of Tuatara) from Ngāti Koata.

NANZ hopes to showcase Ngāti Koata’s Korero Pū Rakau as essential mātauranga about the tuatara (i.e. in enclosure redevelopments, online content, school sessions etc.); build long term relationships with Ngāti Koata and mana whenua as kaitiaki of this species; and build their own understanding of best practice of appropriate engagement with iwi with support from the Māori Committee.

1.3 Issues

No Issues

1.4 Significance and Engagement

N/A

1.5 Implications

Financial

· There is no 20/21 NANZ budget planned to cover travel of Ngāti Koata representatives to Napier or ongoing annual koha to hold tuatara budgeted for in current NANZ budgets. In order to meet any Ngāti Koata expectations of travel or ongoing annual koha as part of an MOU, this would need to be supported/approved from sources outside current 20/21 NANZ budgets.

Social & Policy

N/A

Risk

· If favourable conditions for an MOU between Ngāti Koata, Ngāti Parau as mana whenua and the National Aquarium team cannot be met, the tuatara may have to be returned to Ngāti Koata. This would mean a reduced level of service with the removal of a key native taonga species from the National Aquarium of New Zealand.

· This MOU may set a precedent of MOUs needed, with koha included as a condition, for the keeping of native, taonga species at NANZ. This would need to be accepted as a key operational budget needed by NANZ to support its Levels of Service.

1.6 Options

The options available to the Committee are as follows:

a. Advise on the appropriate Iwi Authorisation who will act as kaitiaki of tuatara at NANZ and give advice and support on the proposed MOU terms and build relationship with Ngāti Koata

b. Reject the proposed MOU with Ngāti Koata and do not accept role of kaitiaki of the NANZ tuatara.

1.7 Development of Preferred Option

It is preferred that the Committee advise on the appropriate Iwi Authorisation who will act as kaitiaki of tuatara at NANZ and give advice and support on the proposed MOU terms and build relationship with Ngāti Koata

This will provide NANZ guidance to determine the process of further engagement with Ngāti Koata; seek feedback on the conditions of the draft MOU with Ngāti Koata to progress this agreement acknowledging any budget implications for NCC; host Ngati Koata at the Aquarium with pohiri and to share Korero Pū Rakau (stories of Tuatara) from Ngāti Koata.

1.3 Attachments

a DOC Authorisation for NANZ tuatara 78383-CAP ⇩

b Draft MOU from Ngati Koata for tuatara at NANZ ⇩

c DOC Approval Letter for NANZ tuatara 78383-CAP ⇩

Māori Committee - 09 April 2021 - Open Agenda Item 1

2. Representation Review Overview

Type of Report:	Information
Legal Reference:	Local Government Act 2002
Document ID:	1293595
Reporting Officer/s & Unit:	Helen Barbier, Team Leader Governance

1.1 Purpose of Report

Following changes to the Local Government Act 2001 in relation to the creation of Māori wards, officers have considered Council’s high-level processes and timeframes concerning the representation review planned for 2023/2024. This report provides an overview of the representation review process, a timeline of the main steps in the process and an opportunity to initiate discussion on priorities for consultation and engagement with our community.

Officer’s Recommendation

The Māori Committee:

a. Note the Representation Review Overview.

1.2 Background Summary

Why carry out a representation review?

The Local Electoral Act 2001 (Section 19H(2)(b)) requires councils and other local authorities to review our representation arrangements at least every six years. The aim of the review is to investigate whether the current arrangements are still providing fair and effective representation for individuals and the community as a whole

The review takes into account the definition of communities of interest and how best to represent them. There is a ‘fair representation requirement’ to ensure approximate equality in representation so that that all votes carry more or less equal weight.

The review considers:

· the number of councillors to be elected (the legal requirement is no less than six and no more than 30 members, including the mayor),

· how those councillors are elected (at large, by wards or a combination of both),

· the boundaries and names of the wards, if there are any,

· whether community boards are required and, if so, how we might choose members for them.

The review can also consider the electoral system to be used (first past the post or single transferable vote) and the establishment of Māori wards.

The Local Electoral Act does not tell us what the decision-making process should be, leaving it to local authorities to define our own processes.

Napier City Council’s most recent review commenced in 2017, and was completed in 2018 and involved significant levels of engagement with the community.

As part of the process, Council commissioned a desktop review of key documents. This was the most in-depth analysis of current and historic data it had ever carried out. The review looked at Council reports, Local Government Commission determinations, archived election records and population data from Statistics New Zealand.

During the pre-consultation process, Council carried out two public surveys relating to:

· representation arrangements and communities of interest; and

· whether there was a need to establish community board/s

The survey gathered 612 responses.

During consultation, 37 written submissions were received and seven submitters presented their views at the hearings.

The final outcome of the review process was that Council resolved to move to a ward-only structure, not to adopt community boards, not to establish Māori wards and to retain First Past the Post as the electoral system for the 2019 and 2022 elections.

Napier City was divided into four wards (see below) represented by 12 councillors: Ahuriri (two councillors), Onekawa-Tamatea (two councillors), Nelson Park (four councillors) and Taradale (four councillors) The mayor is elected by the city as a whole.

Following Council’s decision, two public objections were received, meaning that Council’s final proposal and all associated information was required to be considered by the Local Government Commission who adjudicates and makes a final determination in these situations.

In its determination, the Local Government Commission approved the representation arrangements and also recommended that, in any review of the current ward structure, consideration be given to the creation of one or more community boards.

The full determination report can be viewed on the Napier City Council website:

http://napier.infocouncil.biz/Open/2019/02/STR_20190219_AGN_360_AT_WEB.htm

Representation reviews and the creation of Māori wards

The decision on whether or not to establish Māori wards is not formally part of the 2018 representation review process. Consideration of this option however is important in developing pathways to increase mana whenua participation in decision-making and representation in local government. It is also consistent with the principles of Te Tiriti o Waitangi.

The establishment of Māori wards has been brought to the forefront of discussions among local authorities around the country recently, following the passing of the Local Electoral (Māori Wards and Māori Constituencies) Amendment Act 2021 (the Act), which came into effect on 2 March 2021.

The Act amended the Local Electoral Act 2001 (LEA) in order to align the treatment of Māori wards with the treatment of general wards.

The changes included removing the provisions in the LEA that related to binding polls on the establishment of Māori wards or constituencies. Previously, when a council resolved to establish a Māori ward (or wards), a group of at least five percent of the district’s electors could petition their council to demand that a local referendum be held. If the result of the referendum was that the majority was against the creation of a Māori ward, the council decision was overturned and could not be considered again for another two elections (six years).

This provision did not exist for general wards and, since the introduction of Māori wards in 2002, only three out of 24 councils have been successful in creating them.

The amendment to the LEA means councils can no longer hold binding polls on whether to establish Māori constituencies however they can still use non-binding polls to evaluate public opinion in their communities.

The LEA amendment also established a transition period ending on 21 May 2021 during which any local authority can resolve to establish Māori constituencies for the 2022 local election. Such a resolution then triggers a representation review with the public notification of the initial proposal and invitation for submissions to be made by 8 September 2021 at the latest.

Napier City Council has established a new activity of Council, Te Waka Rangapū, to enable increased engagement with Māori. Officers will continue to progress discussions with our mana whenua partners in advance of the community consultation, to be carried out in 2023/24 for the representation review, which will include consideration of Māori wards.

Community consultation

As part of Napier City Council’s previous representation review, we used multiple platforms to gather information on community feeling in relation to the electoral arrangements for the city. These included surveys, pop-up events, a focus group, meetings with particular groups and social media campaigns, as well as the public submissions and hearings processes.

Ensuring that all of our community can have their say will again be a priority for consultation during the city’s next representation review.

Local Government Election Timeframes

The diagram below lays out the timeframes for the period leading up to local government elections.

(Mana Kāwanatanga ā Rohe: http://www.lgc.govt.nz/representation-reviews/)

For Napier City Council’s representation review, an initial timeline is proposed below.

The dates are indicative only and will be modified closer to the time to align with consultation around the Annual Plan and Long Term Plan.

2023
April	Workshop/s with Council on Māori wards and voting systems Draft the proposal and consultation document
May-June	Consult on Māori wards and voting systems
July-November	Pre-engagement on the representation review
December	Representation review analysis based on pre-engagement
2024
January	Representation review analysis based on pre-engagement
April	Initial representation review proposal adopted Public notice of the initial proposal Submissions on the representation review (initial proposal) open
May	Submissions on representation review (initial proposal) close Report to Council
June	Hearings/deliberations on the representation review Public notice on the final proposal, inviting appeals/objections Appeals/objections submission period opens
July	Appeals/objections submission period closes
August	Representation review appeals/objections report to Council
October	Representation review documentation including any appeals/objections sent to the Local Government Commission for determination
2025
January-February	Determination of representation review from Local Government Commission due for 2025 election

1.3 Issues

There are no issues in relation to this report.

1.4 Significance and Engagement

Representation arrangements affect all Napier residents and have a high degree of significance.

Council’s Significance Policy 2017 states, “On every issue requiring a decision, Council will consider the degree of significance and the most appropriate level of engagement....

Council acknowledges the unique status of Māori, with particular regard to mana whenua. We will continue to build and strengthen our relationships with mana whenua representative entities and engage in a range of ways to ensure their views are appropriately represented in the decision-making process…

Council will engage with tāngata whenua where any matter involves a significant decision in relation to matters concerning community wellbeing.”

Extensive consultation will be required to ensure Council’s representation arrangements accurately reflect our city and the communities of interest within it.

1.5 Implications

Financial

A budget of $20k has been attributed to the representation review for 2023/24 in the Long Term Plan, in addition to the $100k budget for the Long Term Plan consultation.

Social & Policy

There are no social or policy implications from this report.

Risk

There is a risk that Council’s decision be overturned by an appeal. Under Section 19O of the Local Electoral Act 2001, anyone who has made a submission on the representation review resolutions can lodge an appeal against Council’s decision. The appeals are forwarded to the Local Government Commission which makes the final determination.

There is also a reputational risk for Council if the representation review process and final decisions are perceived as unfair or incomplete by the community.

1.6 Options

No options were required for this update report.

1.7 Development of Preferred Option

No preferred option was developed.

2.1 Attachments

Nil

Māori Committee - 09 April 2021 - Open Agenda

Reports from standing committees

Māori COMMITTEE RECOMMENDATION

That the Māori Committee Recommendations arising from the discussion of the Committee reports be submitted to the Council meeting for consideration.

Reports from Napier People and Places Committee held 18 March 2021

1. Amendments to the 2021 Council/Committee Meeting Schedule

Type of Report:	Procedural
Legal Reference:	Local Government Act 2002
Document ID:	1291153
Reporting Officer/s & Unit:	Helen Barbier, Team Leader Governance

1.1 Purpose of Report

The purpose of this report is to seek approval for amendments to the schedule of Council and Committee meetings for 2021, as adopted on 22 October 2020 (Attachment 1 – Doc Id 1295698).

The proposed date changes are as follows:

Meeting	Previous Date	New Date
Council (Adopt LTP Doc)		8 April 2021 (1pm)
Māori Committee	21 May 2021	14 May 2021 (9am)
Council	3 June 2021	27 May 2021 (11am)
Council (LTP hearings)		8 June -11 June 2021 (9am)
Audit and Risk Committee	25 June 2021	16 June 2021 (1pm)
Council (adopt LTP/Rates)		29 June 2021 (9am)
Audit and Risk Committee	10 December 2021	26 November 2021 (1pm)

Committee's recommendation

Councillors Brosnan / Chrystal

The Napier People and Places Committee:

a. Received the report “Amendment to the 2021 Council/Committee Meeting Schedule” dated 18 March 2021.

b. Adopt the amendments to the 2021 Meeting Schedule as below:

Meeting	Previous Date	New Date
Council (Adopt LTP Doc)		8 April 2021 (1pm)
Māori Committee	21 May 2021	14 May 2021 (9am)
Council	3 June 2021	27 May 2021 (11am)

Meeting	Previous Date	New Date
Council (LTP hearings)		8 June -11June 2021 (9am)
Audit and Risk Committee	25 June 2021	16 June 2021 (1pm)
Hearings (for the consideration of Tenders)		22 June 2021 (12.30pm)
Council (adopt LTP/Rates)	29 June 2021	30 June 2021 (9am)
Audit and Risk Committee	10 December 2021	26 November 2021 (1pm)

c. Note that a DECISION OF COUNCIL is required as the next meeting of Council scheduled for 22 April 2021, is too late to meet legislative requirements related to meeting notification.

Carried

1.2 Background Summary

The Local Government Act 2002, Schedule 7, Clause 19 states:

…

(4) A local authority must hold meetings at the times and places that it appoints.

(5) …

(6) If a local authority adopts a schedule of meetings -

a) The schedule-

i) may cover any future period that the local authority considers appropriate, and

ii) may be amended; and

b) notification of the schedule or of any amendment to that schedule constitutes a notification of every meeting to the schedule or amendment.

Although a local authority must hold the ordinary meetings as scheduled, Council may at a meeting, amend the schedule of dates, times and number of meetings to enable business to be managed in an effective way.

Although staff attempt to meet the needs of the Council it is inevitable that the schedule will need to be amended from time to time and these amendments will be notified to elected members via the Councillor diary as they arise.

While the schedule serves to give elected members notice of the upcoming meetings there is still a requirement under the Local Government Official Information and Meetings Act 1987 for the public to be advised on a regular basis of the meetings scheduled for the next month.

The schedule includes the meetings of all committees not only so that members can plan ahead, but also to ensure that meetings days are in fact available and not later taken up by other meetings. Where scheduled meetings are not required cancellations will be advised to members as early as possible.

1.3 Issues

N/A

1.4 Significance and Engagement

This matter, of an amendment to the schedule of meetings, does not trigger Council’s Significance and Engagement Policy or any other consultation requirements.

Refer to the individual report(s) for the relevant meeting for comments related to the Significance and Engagement Policy.

1.5 Implications

Financial

There will be minor additional costs for venue hire and live streaming of the additional meetings.

Social & Policy

N/A

Risk

Further changes to the schedule could result in difficulty finding a suitable venue and increased costs.

1.6 Options

The options available to Council are as follows:

a) To adopt the amended 2021 meeting schedule as proposed

b) To propose further amendments to the meeting schedule

1.7 Development of Preferred Option

It is recommended that the amended 2021 meeting schedule be adopted as proposed.

At the Meeting

The Team Leader Governance, Mrs Barbier spoke to the report and advised the meeting of two additional changes to the schedule circulated.

The proposed two additional changes were:

· An additional Hearings (for the consideration of Tenders) meeting on 22 June 2021 to accommodate two tenders that required finalisation in June; and

· At the request of Audit New Zealand the Long Term Plan adoption date was moved from 29 June 2021 to 30 June 2021.

1.8 Attachments

a 2021 Amended Council/Committee Meeting Schedule

Māori Committee - 09 April 2021 - Open Agenda

2. Chlorine Free Review

Type of Report:	Information
Legal Reference:	Enter Legal Reference
Document ID:	1293086
Reporting Officer/s & Unit:	Catherine Bayly, Manager Asset Strategy

2.1 Purpose of Report

The purpose of this report is to introduce the report - Chlorine-Free Drinking Water Review – Options for the Provision of Safe Drinking Water to Council and to seek approval of the proposed way forward around engaging with the community.

Officer's recommendation

The Sustainable Napier Committee:

a. Endorse this Chlorine free review paper and the Final Draft Chlorine Free Drinking Water Review

b. Approve the proposed high level Communications and Engagement Plan for the Chlorine Free Review

2.2 Background Summary

Rationale for the Review

In 2017 Council experienced a number of E. coli readings in the water network. Given the post Havelock North environment and a national push regarding water safety, Council agreed with the Drinking Water assessor to add emergency chlorination to the Water Supply network.

Napier, like all water networks, has experienced dirty water in the past but the addition of chlorine exacerbated this situation given the water chemistry of some of our bores and the way that the network is designed. Napier has levels of manganese and iron in its source water that can cause dirty water.

The addition of chlorine and ongoing issues with dirty water has resulted in a local movement towards removing chlorine from Napier’s supply. This has been evident in the strong support for the two de-chlorination stations installed in 2019 and 2020.

In December 2019, Council resolved to proceed with a review to consider the options for the future of Napier’s water supply, comparing the option of an enhanced system with chlorine disinfection compared with a safe chlorine free alternative. Council decided prior to the procurement process that the consultant used for the review would be chosen by Council.

Council also confirmed around this time that Water was Council’s number one priority.

Required Review Outcomes

The Chlorine Free Review project’s main outcome was to outline the following two options:

1. Maintaining our current planned service delivery, with residual Chlorine disinfection as our main safety barrier, and implementing a safe supply that aligns with the 2018 Water Safety Plan framework and;

2. Develop the water network to a standard where residual disinfection can be removed with no negative impact on water quality or public safety and which meets regulatory requirements

In developing the business case the consultant was required to deliver the following requirements:

The business case will include the technical considerations of both options, the risks, benefits and likely costs to deliver each option. These options will then form the basis of consultation with our community on the way forward for our drinking water supply.

Engagement with key stakeholders will be used to inform the review and this includes the Ministry of Health (MoH) in their current role as a water regulator. This reflects the need for the water regulator to be supportive of any proposed alternative to residual disinfection.

The output of the review will be two fully costed options for the delivery of safe water supplies in Napier. The two options will be based around the requirements of the new Water Safety Plan Framework and the chlorine free option will be developed with guidance from the Ministry of Health to ensure that any future chlorine free option would be acceptable to them.

The recommended chlorine free solution will be based on an assessment of a range of inputs such as the quality of the ground water source, network design and operation, water quality issues, demand etc. and proposing a solution that represents the best fit in providing a safe chlorine free water supply that will work within the Napier water supply environment. The consultant will provide details of alternative options that have been considered but were not preferred and the reasons for this.

The business case will determine the quantum of work and the funding that will be required to develop the two options and clarity around future staffing requirements and operational costs for both options. It is anticipated that the costs will be developed at a “comparative” level between the two options. The review does not include any system or treatment design, therefore it is not possible for the costs to be exact but they will provide sufficient detail to understand the quantum of work and the comparative costs between the options.

The business case will be subject to a peer review of the financial modelling and of the technical solutions to confirm that the scope is adequate and that risks are appropriately identified and addressed with each option.

Procurement Process

Council wanted to enable a wide range of businesses to be able to submit to undertake the review. This lead to a robust two Stage Procurement Process, which included a Registration of Interest (ROI) followed by a shortlisted subgroup providing a proposal to Council.

The tender documents were downloaded by around13 different parties and 7 different groups provided information on their team and relevant experience in the first ROI stage.

To judge the submissions, a tender evaluation team was established and Councilor Nigel Simpson was brought into the process as an observer. In addition, a probity advisor, McHale Group were involved in the process and they provided guidance and commentary throughout.

Following the tender panel review of submissions, four consultants were shortlisted to proceed to the second stage to provide a cost and their methodology for the review. This occurred at the same time as the first Covid-19 lockdown and all consultants requested a time extension. This delayed the tender process by around a month.

The tender evaluation panel agreed to put forward Prattle Delatorre Partners to complete the review due to the international team put forward, the collective experience in water quality management and the relationship with Waternet in the Netherlands. This recommendation was put forward to Council on the 20^th May 2020 at an extraordinary Meeting. Council approved the recommendation.

Review Process

The review started in June 2020 and began with site visits to key assets in the network, meetings with three waters and operations staff to understand the network, the risks and how it is operated. A review of the Water Master Plan and LTP was undertaken as well, to understand the direction that Council is heading in. A detailed assessment of the source water, the source water risks and the details around the condition and operation of the network are provided in the body of the report. This was also compared with the process used by Waternet and other chlorine free systems around the world including the Netherlands, Denmark, Germany, Austria, Switzerland as well as Canada and the United States to understand the differences between Napier’s supply and well-established, safe chlorine free systems.

The team have established that the following attributes are in common across chlorine-free systems;

· Low levels of non-revenue water (NRW)

· Proactive mains replacement (in older pipe networks) programme (>3% of total pipe length per annum)

· Proactive or SMART network operation and maintenance

· Active pressure management

· Active NRW management

· District Metering Areas (DMAs)

· Universal household water metering

· Universal backflow prevention

· Enhanced water hygiene procedures

· Source water protection

· Effective water treatment

· Biologically stable water

· Enhanced water quality standards - chemical and microbiological

· Enhanced water quality monitoring programme

· Trained and motivated workforce

· Clear public health policies and procedures

· Advanced asset management practices

In addition to understanding chlorine free supplies overseas, the team worked closely with a number of stakeholders to understand the industry context. The main stakeholders included the Ministry of Health, HBDHB Public Health unit, senior government officials related to the set of the new regulator, The Guardians of the Aquifer.

Following the discovery phase, the Pattle Delamore team worked with colleagues across four countries to determine the evaluation criteria under which various options and chlorine free options could be compared. Thirteen criteria were chosen which fell into four main categories:

- Financial – Capex and Opex

- Technical – construction complexity, operational complexity, water security, time to implement

- Health and Environment – health and safety, public health risks, environmental risks

- Social and Political – cultural acceptance, legal and compliance risk, public acceptability, Dirty Water Customer Complaints (DWCC)

On Thursday 9th July 2020 a workshop was held with Councillors to go through the chosen criteria and to discuss the 11 options that had been put forward. Following the workshop, Council instructed the team to consider a 12^th option – Pre 2017 with new service reservoirs, acoustic sensors and enhanced water hygiene practices. They also directed the team to engage an external peer reviewer to review the final document and to further engage with previous council staff.

Once all of the options had been assessed against the assessment criteria a short list of four top scoring options was developed. These options included:

1. Dutch model (Chlorine Free)

2. Status Quo plus (Chlorine based)

3. Status Quo including Manganese removal and Ultra Violet treatment (Chlorine based)

4. Status Quo plus with optional point of use.(Chlorine Free Optional)

The last option involved filters on all houses including granular activated carbon filters and ultra violet systems treating the full flow to a property. The staffing requirements to service all of the 23,000 or so devices and monitoring is significant and the annual opex cost could equate to around $12m. The cost of this (around $521 per property per year) would be added onto the water bill for each property. The legal responsibility for the water quality of the point of use system is not clear under the DWSNZ and therefore this option was not deemed possible.

It was recognised that The Status Quo Plus option – which is essentially implementing Council’s Water Master Plan and addressing leakage, improving asset management practices and having a resilient network with Chlorine, forms the basis of a robust chlorine free network. Therefore the review team moved forward with a phased approach, moving from the current position to Status Quo Plus then on to Chlorine Free. This way there would be a hold point prior to deciding to go Chlorine Free whilst ensuring that work undertaken in the short to medium term supports the longer term vision and is not redundant.

Peer Review

The peer review team consisted of a collaboration between GHD NZ, Royal Haskoning (Netherlands) and the Principal Water Quality Manger from Evides Water Company (Netherlands).

The findings of the peer review are summarised below:

Summary of our Peer review assessment

- Overall the team were in agreement with the direction taken by PDP and the conclusions made regarding achieving a chlorine free water supply

- PDP provided a thorough assessment of the options, risks, and a possible pathway forward to becoming chlorine free

- The report identified the risks and ability to gain approval from Taumata Arowai

- It is clear that being chlorine free is possible, but is a long term goal that requires a shift in mindset of all those involved in the water supply system

Our Initial Peer review assessment

A collaborative approach between the GHD team and the Review team allowed early input and discussions for the peer review assessment. Points raised by the GHD team that were discussed and then addressed in subsequent revisions included:

- Clarity was needed on how the options were presented and what is involved

- Some concern that the water quality data used was based on sampling from both online and offline bores

- Discussion on understanding bore security and current drawdown effects seen in NCC bores

- The Dutch decision to go chlorine free is on the basis of biologically stable water. No comment was made on biological stability of Napier water

- Dutch networks have branched networks whereas NZ networks are often looped, partly due to firefighting requirements

- The effects of earthquakes and resilience of materials

- Initially there was not enough detail in the initial report for GHD to review the cost data and the pathway to chlorine free was not communicated well enough to understand the key decision points within the strategy.

Final Peer Review comments

- more work is required to confirm the reason for the occasional poor water quality results from the bores before labelling bores as insecure

- there is a risk that the iron and manganese problem may partially continue despite treatment in the short term as problems are partially historic

- Current water losses are high, but very uncertain

- > 30% non-revenue water is likely overstated

- Improvements are needed in metering to know what real losses are and therefore the renewal investment level needed

- A leakage target of 5% or perhaps a higher target could be used if online network loss monitoring is implemented

- A pipe renewals programme of 3% per year is ambitious and may not be achievable or required

- A greater understanding of leakage and network water quality risk is required as a more targeted approach is needed

- Regarding cost of renewals and water quality measures, generally we are in agreement with PDP although we believe more understanding of leakage and usage and risk potential for a poor water quality event is needed before a renewal programme level of expenditure is possible.

2.3 Issues

The main issues relating to the review include:

- The Water Services Bill directs that all supplies have disinfectant residuals (ie chlorine) and that there is an exemption pathway to provide a water supply without chlorine, however this pathway has not been defined.

- The cost estimates are +/- 50% as the reviewers were not asked to design or cost specific solutions, this is a basis on which further work could be undertaken.

- Risks have been identified regarding potential contamination pathways impacting our source water and more investigation is required to better understand these risks.

- Unaccounted for Water is up around 30% and leakage levels are expected to be higher than originally thought. Additional leakage detection work (already underway) would be required and the set-up of District Monitored Areas (DMAs) or mini networks would be required to assist with leakage reduction and therefore reducing the risk of contaminants entering the network. This understanding will also assist with water conservation and understanding the extent of pipe renewals required to get to a low level of leakage.

- The reviewers met with many stakeholders including the Ministry of Health, public health experts, Bill Bayfield (CEO of the new water regulator Taumata Arowai), previous Council staff, the Drinking Water Assessor, local drilling experts, The Guardians of the Aquifer, Elected members and Council staff.

- The resultant outcome of the stakeholder engagement indicated that there is no quick-fix that would enable Napier to return to a chorine free water supply in the short term. The current changing regulatory environment is only increasing the “height of the bar” for water suppliers to legally operate systems free of chlorine.

- The exemption pathway is not clear and it looks like this won’t be set by Taumata Arowai, rather a supplier will need to put forward a proposal. However, senior government officials involved in the industry reform have indicated that they would expect a stringent system such as that used in the Netherlands and Denmark including universal metering and very low levels of leakage.

- The ability of the Council and the industry to implement the full Status Quo Plus and Chlorine Free network in the example timeframe of 22 years is questionable. There are also affordability issues around delivery over this short timeframe.

2.4 Significance and Engagement

The Chlorine Free Drinking Water Review Report will be discussed in the Consultation Document and the Long Term Plan so that they community can have their say.

The attached paper outlines the communications and engagement plan suggested for the chlorine free review. The team proposes to directly respond to those stakeholders that have already been engaged. For the community of Napier a mixture of facebook live, a community meeting, a technical session with Q&A with the review team and various print media and facebook posts are proposed.

2.5 Implications

Financial

The Review team looked at the two main scenarios, following moving from the long list of options to the most practical options and plotted these over a 20 year time period to be able to compare the costs of the options against each other. This is shown in Table One. The Status Quo scenario shown is essentially the Water Master Plan projects that have been itemised in the Long Term Plan and delivered over a 20 year period. These figures are not inflated.

The Status Quo option will cost approximately $180 million

The Status Quo Plus option will cost approximately $220million

The chlorine Free option will cost approximately $300 million

Table One: Outline of the 20 Year cost Scenarios

Table 25: Outline of three 20-year cost scenarios
STATUS QUO	STATUS QUO PLUS	ROAD TO CHLORINE-FREE
Investment as per the NCC Long Term Plan (and WS Network Master Plan) which is cash constrained with slow incremental improvement in renewals.	Investment as per the NCC long-term plan (and WS Network Master Plan), plus aggressively replace cast iron pipe by 2030, then ongoing investment at 2% of network per annum.	Total investment as per the NCC long-term plan (and WS Network Master Plan) but accelerated timing, plus aggressively replace cast iron pipe by 2030, then ongoing aggressive investment at 3.5% of network per annum.
Maintain AM practices at the “core” level.	Lift AM practices to “intermediate” level by 2030.	Lift AM practices to “advanced” (ISO 55000) by 2030.
New staff (three) limited to operation of new bore fields and treatment plant.	New staff (three ops and three AM).	New staff (three ops and four AM).
Acoustic leak detection of entire network on a 3-year cycle as per current levels, establish DMAs, universal metering, backflow prevention, upgrade SCADA.	Reduce leakage to 22% by 2030 and 18% by 2040 through cast iron mains replacement, aggressive leak detection, formation of DMAs, enhanced backflow prevention.	Reduce leakage to 15% by 2030 and 10% by 2040 through SMART water network / automation, leak detection, DMAs, universal metering, and backflow prevention.
This level of investment is unlikely to ever achieve the level of network integrity required to go chlorine-free as pipeline replacement rates are initially too low to get on top of deterioration.	Unlikely to get regulatory approval to go to chlorine-free but deterioration of network under control.	Likely to be in a strong position to get approval from Taumata Arowai to operate chlorine-free.
The total cost of this scenario is estimated at $178 million over 20 years.	The total cost of this scenario is $216 million over 20 years.	The total cost of this scenario is $295 Million over 20 years.

Social & Policy

N/A

Risk

- The ability for the Council and Industry to deliver the required work in a timely manner

- The community’s ability to afford to pay for a status quo plus and/or chlorine free system and over what time frame.

- The exemption pathway is unclear and although options have been chosen that have the greatest chance of success, this is not guaranteed.

- The exposure drafts for the new Drinking Water Standards NZ may force Council to deliver temporary measures e.g. treatment, to meet compliance which may defer the long term development of the network.

2.6 Options

The options available to Council are as follows:

a. Status Quo – Water Masterplan, basic level of leak detection, renewal rates below required, basic leak detection, core level of asset management practice

b. Status Quo Plus – Water master plan, leakage reduction to reasonable level, mini networks and backflow detection, Intermediate level of asset management

c. Chlorine Free – All of the above plus aggressive leak reduction targets, sophisticated monitoring of water quality and network operation, advance level of asset management, universal metering, universal backflow, smart network.

2.7 Development of Preferred Option

The report has not identified a preferred option, rather has outlined the costs of each and shown that the work needed in the first LTP would be a stepping stone to moving towards chlorine free and that work undertaken to achieve status quo plus would not be redundant if Napier were to continue with the next stage of the process and go chlorine free.

Council is already on this pathway and the question for Council and the community is how far and how fast to proceed on the journey.

At the Meeting

The officer spoke to the report, along with Tony Urquhart and Peter Hillis of PDP, who carried out the review, and Peter Free of GHD NZ, who peer-reviewed the report, noting:

· The water space is very busy now, with central government launching the Three Waters Reform Programme and the Water Services Bill, which will reform the drinking water regulatory system. This bill will require a residual disinfectant in the water network, unless a Council can gain an exemption.

· A thorough procurement process was undertaken to engage PDP, who were tasked with carrying out an extensive external review of Napier’s water network and costing two identified options for the delivery of safe water to Napier; to maintain the current planned service delivery in line with the 2018 Water Safety Plan framework, with residual chlorine disinfection as the main safety barrier, and to develop the water network to a standard where residual disinfectant can be removed safely. With either option the aim will be to have a network which will deliver safe drinking water for the next fifty years.

· There have been some misconceptions circulated by media, such as fixing the water issues in Napier will cost $300 million. This is not true. The dirty water issues will be dealt with separately. NCC has central government funding to put towards a water quality improvement project to find new bore sites which are not high in manganese. The Tamatea and Parklands controlled water area project is due to be completed at the end of April, this is where a mini water network will be created, with water from the Taradale bores and continued pigging, so that water issues should be significantly reduced, if not eliminated.

· There are also a number of water quality and flow monitoring projects happening this year under the three waters reform work, which will lead to a lot more information about the quality and flow of the Napier water network. Pigging will also continue over winter.

· Before chlorine was added to the Napier water network there were dirty water issues and all water networks have dirty water issues at some point. Also if Napier does move to a chlorine free network, chlorine will still be needed occasionally, as it is in Holland’s chlorine free network.

· The cost for options identified in the report by PDP will be plus or minus thirty percent. This is normal as the true cost of the work will not be known until the work begins and the true state of the network is discovered.

· There were some differences between PDP and GHD, but on the whole they are in agreement about what it will take to bring the network up to standard and also in what it would take to move to a chlorine free network.

· The CEO of Taumata Arowai has to sign off on an exemtion that would authorise the removal of residual disinfectant from the network. They will not be providing an exemption pathway, rather a proposal will need to be submitted to them. They have indicated that it will need to be a stringent system with very low leakage levels and thorough, continuous monitoring of the system.

· The majority of the investment will be in the below ground level infrastructure.

· There are gaps in knowledge as the true nature of Napier’s water network cannot be known unless the below ground level infrastructure is dug up. Once work begins this will help fill the knowledge gaps and there will be less assumptions.

· The project will take approximately thirty years.

· Holland maintained the chlorine in their system until they had a better understanding of what was happening and the quality of their water, and then they took it out gradually, monitoring constantly to make sure it was safe.

· Out of the three most practical options, status quo, status quo plus, and road to chlorine-free, there are some commonalities. Investment made now to bring the water network in line with the requirements of the Water Services Bill, will align with going chorine free in the longer term; such as low cost strategies like finding new bore sites or installing manganese treatment plants.

· The review of PDP’s report was collaborative. GHD feel it is possible to achieve a chlorine free network but it will take a lot of work. There is a lot of work needed to establish bore security and to assess why the water quality has been poor.

· There will be engagement with the Community about the project with media releases, Facebook Live sessions, community consultation, and involving stakeholders by sending them the report and peer review report. There will be Māori engagement in the form of a cultural assessment of the options in the report, as well as consultation with Mana Whenua entities and seeking the endorsement of NCC’s Māori Committee.

In response to questions from Councillors the following points were clarified:

· As part of the three waters reform NCC will need to explain how the water is moving through the network, we have no control over that currently, it flows were the demand is. Eventually bores will feed into reservoirs which will gravity-feed into the network. Also there will be mini networks or controlled water areas to help with leakage. Wet boards will be installed to help with understanding of water quality at certain points in the network.

· DMA’s (district metered areas) will improve understanding of pressure, flow and leakage, but installing these across the whole network is a a longer term process.

· A smart network talked about in the report would include pressure transducers and flow meters. Water flow and pressure are the two major measures of whether a system will be prone to ingress from leakage, and helping to identify when leaks occur.

· Twenty years to implement the options listed in the report will be challenging. There would be a lot of disruption to the community with areas of the network needing to be shut down to do work, and it will be high cost. An optimistic view would be that it will take ten years. Two to three years is not realistic.

· To achieve an exemption from Taumata Arowai the network will need to be down to 5% leakage global target. It is predicted for Napier to get to that target 1.5 – 3% of the network will need to be replaced a year, which will be challenging. This target may change as more evidence is collected, and the starting point of leakage for Napier’s network is yet to be determined.

· To achieve an exemption NCC would need to demonstrate it is in control of the network and able to maintain water quality, and from a risk perspective showing a very good understanding of the leak level and the impacts of that will be essential.

· The new water standards need to be met by next year. The fixes put in place are planned to be long-term fixes.

· PDP’s report is the first step towards an understanding of Napier’s water network baseline, but there is still a lot of work to do to confirm this with a monitoring programme to be established.

· GHD’s full peer review report, due within a week, is still to be presented to Council, however as the Chlorine Free Drinking Water Review report was put together in collaboration with GHD a lot of their views are expressed throughout it.

· GHD were appointed as the peer reviewer due to their skills, local experience and also the local interest in GHD’s work in Christchurch.

· The status quo option is work that has to be done to meet national standards. This will cost approximately $180 million. This will include things like UV treatment, and potentially filtration, which will become mandatory to install.

· The current three year leak detection project has found approximately sixty seven leaks around the Westshore and Bayview areas. Where leaks were able to be dealt with straight away they were, but there will also be a list of work to be done to address the other leaks. Over the next two financial years leak detection will be carried out across the rest of the city.

· Treatment plants will be needed on an ongoing basis as the new drinking water standards will mean Napier loses its bore security status. At the moment treatment plants will be designed for treatment using chlorine, but when designing the plants adding extra things like fluoride can be allowed for. The cost of the treatment component of the total programme is quite small and even if the network becomes chlorine free chlorine may still be needed as a backstop from time to time.

Councillor Crown left the meeting at 11:21am.

Councillor Crown returned to the meeting at 11:23am.

· Water meters on private water supplies would be ideal to help with measuring and detecting back flow issues into the network. There could also be leaks on the private side of the connection which water meters would help to detect. Installing water meters does not mean the council will start charging for water use.

· The current dirty water issues should be cleared up in one to two years with establishing new bore sites and being able to close down the old problem bores which are high in manganese.

· Once mini networks are established it might be possible to go chlorine free in one part of the city before the other part if necessary.

· The communications and engagement plan is currently high level currently, but work is being done on a trial plan to work through some of what will be required to give the community adequate details over the course of the project.

· There has not been a correlation established between chlorine and cancer as there is a lack of long-term research in that space. Smoking and diet are still bigger risks than chlorinated water.

Procedural Motion:

That under Standing Order 21.1 the Chair agreed to suspend Standing Order 21.6 to allow all Councillors to speak to the Motion.

2.8 Attachments

a High Level Engagement Plan – Chlorine Free Review

b Chlorine-Free Drinking Water Review – Options for the Provision of Safe Drinking Water to Napier City (Under Separate Cover)

Māori Committee - 09 April 2021 - Open Agenda

3. Projects Update

Type of Report:	Information
Legal Reference:	N/A
Document ID:	1294960
Reporting Officer/s & Unit:	James Mear, Manager Design and Projects

3.1 Purpose of Report

To provide Council with information on Capital Programme Delivery.

Committee's recommendation

Councillors Mawson / Chrystal

The Sustainable Napier Committee:

a. Receive the Project Update report dated 25 March 2021.

Carried

3.2 Background Summary

The successful delivery of projects is an important part of Council Success. Council projects and programmes of work consist of multiple phases and often span multiple years, starting with the development of strategies and often concluding with construction works. A large portion of projects are not initially capital funded projects however such work may eventually lead to capital projects.

The successful delivery of projects has an important part to play to enable democratic local decision-making which intern promote social, economic, environmental, and cultural well-beings for the Napier community now and for the future.

NCC has implemented an enterprise workflow system called Sycle, used in parallel with financial reporting and document management, to report on project management requirements. Sycle connects community outcomes, strategic goals, strategies and actions with projects; and is also used to manage individual and organisational performance metrics, and strategic and operational risks. Council are seeking to integrate the functionality of Sycle with the Long Term Plan cycle to improve the way in which needs/problems are identified and considered in line with the Long Term Plan and Annual plan processes.

Council’s Project Management Framework has been developed within Sycle to provide for the management and reporting of Council Projects. This initiative is still in development phase, with training of council officers on both the project management framework and its use within Sycle required to enable Council wide use of Sycle.

Further uptake and use of Sycle will improve the quality of information within Sycle and the ability to report on project delivery. This report is consistent with the first iteration of the Project Delivery Progress Report and will be improved over time.

Project Status Summary:

Initiate

Programme

Plan & Execute

Transfer & Close

Total projects

All of Council

539

620

The large number of projects in the Initiate phase include projects identified as part of our long term planning. The progression these projects by phase may occur over a longer period of time and may be dependent on other factors such as funding availability.

The Infrastructure Directorate accounts for 70% of the quantity and value of the total capital programme and is summarised in the following table:

Infrastructure Directorate	Initiate	Programme	Plan & Execute	Transfer & Close	Totals by Phase
3 Waters	290	2	15	6	313
Building Assets	4	0	2	0	6
Parklands	4	1	3	0	8
Reserves	50	2	6	5	63
Transportation	24	4	17	3	48
Total Number of Projects					438

Please refer to Appendix A for a status report on pre-selected projects. Projects have been identified for either value, visibility or political awareness. Projects in this summary are monitored for performance.

3.3 Issues

Adopting a Council wide project based reporting approach is new to Council and will take time to develop and embed. Council have further work to do to inform and train people involved in project delivery across the organisation.

While we are developing our project based reporting the actual spend for this annual plan against baseline budget for all of council is tracking behind baseline. Council baseline budget spend for the 20/21 period is circa $99.1M. The annual plan spend to date at February 2021 month end was circa $28.8M.

3.4 Significance and Engagement

N/A

3.5 Implications

Financial

The financial performance of individual projects does not form part of this report.

Social & Policy

N/A

Risk

Significant project risks are reported to Council separately via the Audit and Risk Committee.

3.6 Options

N/A

3.7 Development of Preferred Option

N/A

At the Meeting

The Officer spoke to the report noting:

· This is an information paper to inform the current state of major projects being delivered by council.

· There are a lot of current projects in the three waters space. The bulk of council projects are in the infrastructure directorate.

· The Kennedy Park ablution block project is complete.

· The Marewa shops project has stalled due to cost to complete exceeding the available budget. A paper will come back to Council about this.

· Ocean Spa upgrade to install a sauna and steam room has not gone through the tender process yet due to limited local market and challenging to access materials for the project.

· Airport sewer pump station renewal project’s scope has expanded due to discovering issues that were not initially known.

3.8 Attachments

a 2021 March Infrastructure Reporting Status Summary

Māori Committee - 09 April 2021 - Open Agenda

4. Project Update: Pandora Industrial Waterways (Thames & Tyne Waterways) Sediment Quality Assessment

Type of Report:	Information
Legal Reference:	Resource Management Act 1991
Document ID:	1295425
Reporting Officer/s & Unit:	Cameron Burton, Manager Environmental Solutions Hannah Ludlow, Environmental Management Officer

4.1 Purpose of Report

The purpose of this paper is to summarise to the Sustainable Napier Committee the purpose of, and the results to date, of the Pandora Sediment Assessment project.

Committee's recommendation

Councillors Brosnan / Crown

The Sustainable Napier Committee:

a. Note the goal of the Pandora Sediment Assessment project, the stage of the project, and the implications of the project’s current results.

b. Acknowledge the purpose of the Pandora Sediment Assessment project in building knowledge of the quality of the Thames and Tyne waterways, allowing Council to make informed decisions on the best practicable option for ecological enhancement of the poor-quality drainage channels.

Carried

4.2 Background Summary

The Ahuriri Estuary and Coastal Edge Masterplan was the basis for allocating funding to a series of projects dedicated to the prevention of further degradation of Te Whanganui-a-Orotu Ahuriri Estuary. Project 1F of the masterplan lists a ‘Pandora Catchment Stormwater Quality System’. This project has been allocated $1.248m through the Ahuriri Estuary and Coastal Edge Masterplan to investigate the quality of the Thames and Tyne waterways in the Pandora Industrial area, evaluate options for the improvement of those waterways, and implement preferred improvement options.

To date, environmental quality monitoring within the Thames and Tyne waterways has involved:

· Monitoring stormwater outfall discharges into the Thames and Tyne waterways;

· Resource consent-driven monitoring of spatial water quality in the Thames and Tyne waterways on receding tides;

· Resource consent-driven monitoring of water quality in the Thames and Tyne waterways on both incoming and receding tides;

· Monthly monitoring of the water quality at the discharge point of the waterways into the estuary;

· Annual ecological sampling on the southern mudflats of central Te Whanganui-a-Orotu; and

· Surficial sediment quality monitoring (to a depth of 20mm) on the southern mudflats of central Te Whanganui-a-Orotu.

Despite extensive water quality monitoring in the Thames and Tyne waterways, and regular ecological and sediment monitoring in the southern Ahuriri Estuary, the quality of the sediment within the Thames-Tyne network is poorly understood.

Profiling the quality of sediment at different depths beneath the surface of the Thames and Tyne waterway beds will contribute vital information in assessing the true ecological state of the waterways. This will add confidence in determining the best option(s) for the improvement of the Thames and Tyne industrial waterways.

15 sediment core samples have been collected using a ‘vibracoring’ sampling technique, where a 1.25m long aluminium pipe was driven into the sediment using a generator and a pneumatic concrete vibrator.

Following advice from NIWA, thirteen sample sites were selected in the Thames-Tyne network alongside two in Ahuriri Estuary proper for referencing to background sediment quality levels.

Figure 1: Sediment core sample retrieval sites: Thames waterway, Tyne waterway, and Ahuriri Estuary.

Each sample barrel was split lengthways and visually analysed for changes in grain size, gravel inclusions, and fossil densities. One half was sent to Hill Laboratories for sediment grain size analysis, pesticide concentrations, and hydrocarbon testing. The other half was shrink wrapped and sent refrigerated to Otago University for scanning to quantify metal content.

Visual analysis has revealed sharp zones of grain size changes at various depths between 45 - 70cm depth from the surface. These findings are generally consistent with radioisotope analyses undertaken on the sediment of Ahuriri Estuary in a study by Chague-Goff et al. (1998), inferring that this zone is likely the visual record of the 1931 Napier Earthquake (yellow line in following image).

Figure 2: Base of core sample from Ahuriri Estuary South Mudflat.

Laboratory analysis is underway. Once laboratory analysis is complete, concentrations of heavy metals, hydrocarbons and pesticides relating to different depths will provide a fuller understanding of the whole Pandora waterway system, highlighting any potential zones of concentrated contamination. An example of the data is shown in the following graph of zinc ‘counts’ (concentration) throughout core depth, from a similar 2021 core sampling project in the Ahuriri Estuary:

units

Figure 3: Zinc counts over core depth: Taipo discharge zone, Ahuriri Estuary (2021).

Sediment quality data will be collated in-house. This data will be provided to an expert on contaminated marine sediment to investigate appropriate next steps for the Thames and Tyne waterways. Depending on the overall sediment quality, improvements for the Thames and Tyne waterways may include options such as meandering the waterways, treating the receding-tide water quality, dredging, or avoiding sediment disturbance all together.

4.3 Issues

Issues identified from the monitoring to date include:

· Upper sections of many of the sediment core samples have a high density of fine-grained sediment. This is a commonly-occurring urban issue in New Zealand. Heavy metals in run-off from urban/industrial zones can bind to fine-grained sediment. This means that finer-grained sediment in areas generating heavy metal-rich run-off can restrict biodiversity in waterways, with native aquatic species among some of the more sensitive to these metal concentrations.

· Low biodiversity in the upper sections of the sediment cores versus lower sections as indicated by gastropod and bivalve fossils. This reflects the gradual decline in the quality of sediment input into the Thames and Tyne over the previous decades.

4.4 Significance and Engagement

The overall goal of the project is to investigate the best-practicable option(s) for the improvement of the Pandora waterway network quality. Doing so will generate a series of associated benefits, such as;

· Encouragement of the Thames and Tyne waterways as ecologically-valuable extensions to Te Whanganui-a-Orotu.

· Placing greater importance on, and encouraging the improvement of the waterway ecosystems themselves rather than just their discharge into Ahuriri Estuary;

· Reducing degradation of Te Whanganui-a-Orotu by association;

· Enable public communication of the true state of the Thames and Tyne waterways, and of action planned to rehabilitate these waterways;

· Reducing risk of non-compliance against Napier City Council’s resource consent for discharge of the Thames and Tyne waterways;

…and more.

4.5 Implications

Financial

This project is utilising funding made available in the 2018 LTP for the delivery of the Ahuriri Estuary and Coastal Edge Masterplan projects. Improvement in the quality of the Thames and Tyne waterway system may reduce instances of catchment-based pollution and associated compliance issues with Napier City Council’s resource consent for discharge of the Thames-Tyne network into Te Whanganui-a-Orotu. Each instance of non-compliance can lead to potential fines or prosecution (up to $600,000 per event).

Social & Policy

Considering the proximity of the Thames-Tyne network to Ahuriri Estuary, and the history of the water quality within the Thames and Tyne waterways, this project is essential in ensuring the sustainable improvement of the socially and ecologically important, yet delicate Ahuriri Estuary.

Continued degradation of the Ahuriri Estuary could result in the system reaching an ecological point of no return.

This project aligns with the motives of, and pre-empts the implementation of, the regional TANK plan change, in attempting to gain a sound awareness of the behaviour of the Thames and Tyne waterways in order to make informed, targeted and biologically-beneficial improvements.

Risk

Continued degradation of the Ahuriri Estuary could result in the system reaching an ecological point of no return. There is a need to implement chemical or physical waterway treatment in the Thames-Tyne network, alongside current management changes affecting surface and storm water. To do so requires an understanding of the quality of each aspect of the waterways themselves, in order to avoid the unnecessary risk of implementing a treatment option which may not be appropriate.

There is a risk that the expertise required for evaluating the data and providing appropriate options based on the quality of the sediment is limited. However, similar contaminated harbour dredging and remediation projects have been carried out successfully in New Zealand, such as Port Nelson’s Calwell Slipway cleanup (completed in 2018).

After project completion, spills and pollution from the heavy, wet Pandora industrial zone may still occur. To mitigate this as far as possible, Napier City Council run an annual stormwater education campaign, frequently liaise with ‘high risk’ and ‘medium risk’ industries in the catchment through a stormwater working group, and utilise the 2020 Napier City Stormwater Bylaw where appropriate. In addition, it is foreseen that in-situ water quality measurement tools will be deployed in the Thames-Tyne network to allow live tracking of changes in water quality parameters such as dissolved oxygen and pH.

4.6 Options

The options available to Council are as follows:

a. Note the goal of the Pandora Sediment Assessment project.

b. Note that the project is in the laboratory analysis stage.

c. Note the importance of the Pandora Sediment Assessment project in informing appropriate next steps to encourage better ecological habitat within the Thames-Tyne network, subsequently reducing degradation of the Ahuriri Estuary.

4.7 Development of Preferred Option

N/A

At the Meeting

The officer spoke to the report noting that:

· Council was not previously aware of the amount of sediment in the Thames and Tyne waterways. This project has collected sediment core samples and assessed them visually for grain size, gravel inclusions, and fossil densities.

· Some of the samples have also been sent away for analysis of grain size, pesticide concentrations and hydrocarbon testing.

· This analysis will give the picture of the current state of the sediment so when assessing how to deal with the sediment no action will be taken which will release anything harmful into the estuary.

· The analysis of the core samples will inform council of the holistic quality of the system, and will help council to move forwards appropriately. The next stage will be appointment of an independent expert.

· Previous sampling found evidence of the 1931 Napier Earthquake. The new samples were able to be matched to them.

· Sampling over time will help establish a baseline.

· Council will need to consider where it would put anything dredged out of the estuary considering it could have harmful heavy metals in it.

4.8 Attachments

Nil

Māori Committee - 09 April 2021 - Open Agenda

5. Kerbside Refuse Wheelie Bin Replacement Fee and Additional Wheelie Bin Charge for Non-Profit Organisations/Registered Charities

Type of Report:	Operational
Legal Reference:	N/A
Document ID:	1295448
Reporting Officer/s & Unit:	Rhett van Veldhuizen, Waste Minimisation Lead

5.1 Purpose of Report

a. To seek Council’s approval for establishing fees for the replacement of council owned wheelie bins which have been stolen, lost or damaged whilst in service.

b. To seek Council’s approval for the cost of a second kerbside refuse collection charge and the provision of an additional wheelie bin to be invoiced to a charity that is run out of a residential premises (i.e. from a home office).

Item of business to lie on the table

Councillors Tapine / McGrath

That pursuant to Standing Order 25.2(d) the item “Kerbside Refuse Wheelie Bin Replacement Fee and Additional Wheelie Bin Charge for Non-Profit Organisations/Registered Charities” lie on the table to enable staff to develop a policy relevant to the replacement of wheelie bins and recycling bins, to further inform this report when it is re-presented to Council.

5.2 Background Summary

Note: In this document, the terms charity and non-profit are understood to mean the same.

Napier has recently adopted a new kerbside refuse collection service whereby a 120L wheelie bin is collected from the kerbside. Napier City Council has purchased the wheelie bins and has provided each household in the city with a wheelie bin to be used in this service. Ownership of these bins remains with Council.

5.3 Issues

The new kerbside refuse collection service has been underway since 1^st October 2020. Since the commencement of the service (five months), we have had to provide 35 replacement bins. Reasons for this can range from wheelie bins being run over, set alight, taken by a neighbouring property, or by residents whose bin has gone missing.

While Council has replaced the (smallish) number of bins at no cost thus far, going forward it will be detrimental to the cost and quality of the service to continue to absorb these charges. In order to encourage residents to place a value on this service and to ensure their Council owned wheelie bin is looked after in a suitable manner, a charge to cover the costs of the wheelie bin and associated administration is recommended.

In instances where wheelie bins have been damaged by our service provider during collection, they are replaced by our service provider at no cost to Council. This can be confirmed with use of cameras which are in place on all trucks used in the provision of this service.

In addition to requests for replacement wheelie bins, Council officers have received a small number of appeals from non-profit organisations requesting an additional wheelie bin to accommodate refuse they produce, as a result of their core business, in larger than household volumes already provided for. Examples of this are where a charity is run out of a portion of an entitled property, or where an entitled property, being run by a charity, is rated as a single dwelling but houses more than the average number of people (six or more).

It is envisaged that in these cases the enterprise must be:

· of a charitable nature;

· run by a non-profit/registered charity; and

· the volumes be residential in nature. (To ensure this point, only ONE additional wheelie bin would be provided to a residence for this purpose).

This opportunity will not be available in commercial areas where more than one collection is provided per week and a condition of approval for an additional wheelie bin is that if the charity ceases to operate from the residence, or the residence is sold, the wheelie bin must be returned.

We envisage that these small number of applicants would be invoiced on an annual basis if their application is approved.

5.4 Significance and Engagement

This matter is determined as low significance.

5.5 Implications

Financial

Additional bins and delivery of up to 500 per annum are part of the contract. This number is an estimate and is intended for new build properties. These owners are not charged for the supply and delivery of the first bin. The cost of a replacement bin is $50.00 for the bin itself plus $16.50 for registration and delivery by the contractor. In order to cover the associated administration costs to Council, the recommended replacement fee is set at $85 incl. GST.

Social & Policy

N/A

Risk

There are no substantial risks associated with this decision.

5.6 Options

The options available to Council are as follows:

a. Agree/not agree to an $85 incl GST fee for a replacement wheelie bin.

b. Agree/not agree to an additional wheelie bin service charge to be invoiced to a non-profit/registered charity run out of a residential premises.

5.7 Development of Preferred Option

N/A

At the Meeting

The officer spoke to the report noting:

· Up until this point council has issued wheelie bins to new builds and people who were excluded in the initial roll out for free. Wheelie bins which have been defaced, stolen or broken have also been replaced for free.

· Council is looking at implementing a charge for replacement bins of $85 per bin.

· Council has also been approach for additional bins by some charity or not-for-profit organisations which are run out of private homes, such as assisted living flat situations. There is a register of these organisations so it would be possible to rule out applications that did not come from one.

· 35 – 40 replacements have been done already. There is a limited supply of extra bins which will run out eventually, especially if there are big new developments. Council does not want to create a barrier to a service which is needed, but also wants to implement a deterrent to damaging bins.

· At the beginning of April council staff are going to meet with Kainga Ora to discuss a solution for their client’s needs.

· It is possible for council to charge a fee for replacing recycling crates but it has not been used yet due to COVID-19. There are 1200 spare crates in stock.

· The wheelie bins do have chips, so can be returned to the property they are matched with if found in other areas.

5.8 Attachments

Nil

Māori Committee - 09 April 2021 - Open Agenda

6. Stormwater Compliance Monitoring Reports - 1 July 2019 - 30 June 2020

Type of Report:	Information
Legal Reference:	Resource Management Act 1991
Document ID:	1295670
Reporting Officer/s & Unit:	Cameron Burton, Manager Environmental Solutions

6.1 Purpose of Report

This report is to inform the Sustainable Napier Committee about the four major stormwater discharge consents’ Compliance Monitoring Reports and their associated grading’s noting the level of compliance achieved for the period ending 30 June 2020, as received from Hawke’s Bay Regional Council (HBRC).

Committee's recommendation

Councillors Mawson / Tapine

The Sustainable Napier Committee:

a. Note the compliance monitoring report for the discharge of stormwater from the Central Business District (CBD) was graded Full Compliance for the 2019-2020 monitoring period.

b. Note the compliance monitoring report for the discharge of stormwater from the Cross Country Drain was graded Full Compliance for the 2019-2020 monitoring period.

c. Note the compliance monitoring report for the discharge of stormwater from the Westshore Tidal Gates was graded Low Risk Non-Compliance for the 2019-2020 monitoring period.

d. Note the compliance monitoring report for the discharge of stormwater from the Thames Tyne was graded Low Risk Non-Compliance for the 2019-2020 monitoring period.

Carried

6.2 Background Summary

Napier City Council hold four major Resource Consents conditionally permitting the discharge of stormwater to the Coastal Marine Area. Two of these (Thames & Tyne Street and Westshore Tidal Gates) relate to discharges into Te Whanganui-a-Orotu (Ahuriri Estuary), the other two discharges (CBD and Cross Country Drain) being onto the Marine Parade beach gravels.

HBRC monitor these Resource Consents by way of information provided to them by Napier City Council (typically monitoring results, provision of Annual Reports and incident reporting), undertaking site inspections of the receiving environment, audits of NCC’s monitoring and by responding to pollution related incidents.

Upon receipt of all relevant information, and typically at the conclusion of a monitoring year (1 July-30 June) HBRC will compile a Compliance Monitoring Report documenting the level of compliance the consent holder has achieved against their Resource Consent.

Napier City Council has received Compliance Monitoring reports for the period 1 July 2019 – 30 June 2020 for the following resource consents:

· AUTH-119686-02: “To divert and discharge stormwater collected from a part of the Napier Hill and the Napier Central Business District (CBD) from any open drain system or piped stormwater drainage system, including discharges to land in a manner that subsequently results in the stormwater entering water, via the Browning Street, Tennyson Street and Dalton Street outfalls, to the coastal marine area (CMA) at Marine Parade Beach”,

· AUTH-108618-04: “To discharge stormwater from the Cross Country Drain into the Coastal Marine Area”,

· AUTH-110512-02: “To discharge stormwater from part of the Napier City urban area and surrounding rural land into the Ahuriri Estuary via the Westshore Tidal Gates”,

· AUTH-119680-01: “To divert and discharge stormwater, excluding runoff that is not a consequence of rain, from any open drain system or piped stormwater drainage system to water, including discharges from land in a manner that subsequently results in the stormwater entering water (Thames and Tyne waterways), within the catchments as shown in Attachment A”.

*Note: the Westshore Tidal Gate resource consent is jointly held by HBRC.

6.3 Issues

No issues have been raised in the CBD and Cross Country Compliance Monitoring Reports for the 2019-20 period.

The Westshore Tidal Gates Compliance Monitoring Report had a Low Risk Non-Compliance grading due to a discharge of hydrocarbons from an industrial site via the NCC stormwater network to Saltwater Creek and subsequently into the Ahuriri Estuary. It is stated this discharge was non-complying with condition 5, stating the discharge shall not cause any conspicuous oil or grease films within the receiving waters.

The actual source of the hydrocarbons has not been identified. While HBRC consider the source may have originated from the Onekawa Industrial Area, NCC investigation does not confirm this. However, increasing focus is being placed on the Onekawa Industrial Area and where stormwater contamination risk is identified, measures or strategies to reduce or mitigate the risk are being put in place. These may be in the form of Environmental Management Plans, site audits in line with the Stormwater Bylaw or, if required and warranted, enforcement action.

The Compliance Monitoring Report for the Thames & Tyne Street resource consent was graded Low-Risk Non-Compliance. The grading related to Condition 7, requiring “resource consent documents/packs to include information relating to stormwater management not being met”. Conditions 25 – 27 were not assessed due to Covid19 restrictions and HBRC will report on these in the 2020/21 monitoring period.

6.4 Significance and Engagement

The CBD and Cross Country Drain Compliance Reports were graded Full Compliance for the 2019-2020 monitoring period.

The Thames & Tyne Street Resource Consent Low Risk Non-Compliance grading is being addressed in the 2020/21 monitoring period. Educational material will be included with application documents for NCC Resource and Building Consents.

6.5 Implications

Financial

Non-compliance with a Resource Consent can result in enforcement action being taken by HBRC resulting in potential fines or prosecution (up to $600,000 per event).

Social & Policy

N/A

Risk

Continued non-compliance with a Resource Consent may result in enforcement action by HBRC. Not only would this affect NCC’s reputation, but would have financial, social and cultural implications also.

Further environmental degradation of not only the receiving environments (being Te Whanganui-a-Orotu and the nearshore coastal waters along Marine Parade Beach), but the urban waterways in their own rights may prove the tipping balance for some of these ecological systems. The Ahuriri Estuary in particular is already under increasing pressure ecologically and may not sustain further adverse environmental effects.

6.6 Options

The options available to Council are as follows:

a. Note the Compliance Monitoring Reports as received for the four Stormwater discharge consents as received for the 2019-2020 monitoring period.

6.7 Development of Preferred Option

N/A

At the Meeting

The officer spoke to the report noting:

· This is the first time this sort of report has come to Council.

· In emergency discharge situations where wastewater is discharged to the stormwater network we did not have any non-compliance or low compliance reports within the 1 July 2019 to 30 June 2020 period as discharges were contained and re-routed and there were not any overflows.

· A condition review with Hawke’s Bay District Council to accommodate occasional overflows has not been considered yet. We need to control our system the best we can.

· Council applied under the emergency provisions in the Resource Management Act to allow the overflow that occurred during the November 2020 flooding event.

6.8 Attachments

Nil

Māori Committee - 09 April 2021 - Open Agenda

7. Update on 3 Waters Reform Programme

Type of Report:	Operational
Legal Reference:	N/A
Document ID:	1296267
Reporting Officer/s & Unit:	Catherine Bayly, Manager, 3 Waters Reform

7.1 Purpose of Report

To inform the Council on the progress of the 3Waters Reform Programme within Napier.

Committee's recommendation

Mayor Wise / Councillor Crown

The Sustainable Napier Committee:

a. Receive the update report on 3 Waters Reform Programme dated 25 March 2021.

Carried

7.2 Background Summary

In July 2020, the Government launched the Three Waters Reform Programme - a three-year programme to reform local government three waters (3W) service delivery arrangements. (Water Supply, Wastewater and Stormwater). The reform is an outcome of the Havelock North Enquiry and covers aspects of delivery and regulation of water services to communities. On 1 July 2021 a new regulator, Taumata Arowai, will come into existence. This Crown Entity will be responsible for administering and enforcing a new regulatory system for drinking water. Water supply will be the initial focus with wastewater and stormwater to follow.

The Government’s starting intention is to reform local government’s three waters services into a small number of multi-regional entities, which will remain in public ownership, to improve access to safe water and to manage affordability issues around meeting required standards. The exact size, shape and design of these entities is still being worked through and is due to be consulted on in early- mid 2021.

The Water Service Bill proposes the removal of the reasonableness provisions of the Health Act, which places the emphasis on service providers to meet the Drinking Water Standards, with affordability issues no longer being a valid reason for not undertaking required work. In addition, the Bill outlines powers of the regulator and mechanisms for enforcement.

Participation in the initial stage of the reform is voluntary, with local Councils given the opportunity to receive funding to deliver three waters projects. To this end, Napier signed an MOU with the government and has $12.51 million to deliver projects that are additional to Council’s current Annual Plan. A number of the projects agreed upon look to streamline the delivery of 3 Waters services and address some of the key issues identified in this Infrastructure Strategy around data management, processes and systems used for decision making.

The key principles of Napier City Council’s programme are:

· Improved capacity and capability to accelerate infrastructure projects

· Preparation of the team and local industry for upcoming standards as part of reform process

· Improving safety and quality of drinking water by fast tracking delivery of low manganese water to reduce dirty water events and address fire-flow issues

· Improving community and Māori/iwi engagement

· Upgrades to our three waters asset management system and maintenance management transformation programme

A proportion of the programme covers the improvement of information capture and management for three waters, the upskilling of our in-house operations team to be better prepared for the proposed water reform implementation and the delivery of key Fire flow and water conservation and water quality projects.

Council has a large programme of work ahead ($405m over ten years) with the recently completed Three Waters Masterplans, leading to the need for additional resource required to scope projects ready for delivery.

The goal for Council over this timeframe is to catch up on operational work that has not been prioritised in the past and to ensure that the assets, services, the data and the people are in the best state possible moving forward through the reform.

7.3 Issues

N/A

7.4 Significance and Engagement

This programme is engaging with mana whenua through the Iwi engagement on Three Waters and Cultural Values Assessments programme of work. This piece of work aims to extend the Council’s capacity and capability for engaging with Māori, including development of a cultural values assessment.

Council consulted with residents during the 2020/2021 summer break around what the community saw as key issues. 3 Waters concerns were highlighted by this consultation, with some of the projects in this programme going some way to addressing these concerns in cobination with BAU work.

7.5 Implications

Financial

Council has been given $12.5m by the DIA to facilitate this as a piece of work separate from business as usual programmes, and therefore has a separate budget line. Detailed financial reporting on this spend is required quarterly to the DIA as part of the MOU including hours spent by staff on each activity.

The projects and associated spend are as follows:

The attached report indicates current progress on the programme of work. Note that the finances are based to end of January and some charges have not been resolved against this cost centre yet.

COUNCIL	PROJECT	VALUE
Napier Total - $12.51m	Capital Projects: • Alternative Water Supply – address dirty water issues • Water Safety Plan - delivery of improvement items • Fire Flow Network Upgrades to meet levels of service • Scoping Three Waters Master Plan Projects – additional resources to assist with the delivery of the current and reform capital plan • Te Awa Structure Plan – Three Waters - additional funding to develop water infrastructure in Te Awa • Industrial Waste – works associated with tradewaste and understanding flow and composition • Review of private water supplies – provide upgraded supply for the Meeanee School hall	$8.45m
	Planning and Asset Management Projects: • Parks Water Bores Investigation and Implementation – assessment of bores and commence consenting process for water conservation • Essential Service Planning and Contributions Policy – ensure that three waters programmes are funded appropriately to develop the networks • Maintenance Management Practices - Develop maintenance management practices and workflows and integrate these into the Asset Management System • Delivery Improvement Review – systems and process development • Asset Management Systems & Data Collection • Three Water Models & Masterplans – peer review of models, additional calibration, and peer review of master plans	$3.16m
	Collaborative Projects: • Iwi engagement on Three Waters and Cultural Values Assessments – extending the capacity and capability for engaging with Māori, including development of a cultural values assessment • Regional Water Projects	$900k

The progress on the programme is largely in the scoping phase and just under $0.5M has been spent to date. The key capital projects are more advanced than the operational projects and there are no concerns currently about programme.

Council is working with other TLAs in the Region to work on the regional projects. One of these – the DIA Request for Information project is 99% complete.

Social & Policy

N/A

Risk

There is currently one major risk to the programme:

a) There is a risk that the programme of work will not be completed by 31 March 2022 This is due to other competing priorities for time for key staff such as the Long-Term Plan and a slow start due to a significant flooding event in November. There is also a risk that internal or external resources are not available to deliver parts of the programme, this will be managed by ensuring that suppliers are engaged ahead of time and the programme was set up to engage a variety of resources and not just those related to capital delivery.

7.6 Options

The option available to Council is as follows:

a. To endorse this report on Implementation the 3Waters Reform Project

7.7 Development of Preferred Option

N/A

At the Meeting

The officer spoke to the report and in response to questions noted:

· The low manganese project has been scoped and Council is about to go out to market to get technical advisors to assist with the project, and moving with the wet boards so as to do more monitoring and understand the water quality better.

· Council has not had guidance on a work programme from Taumata Arowai, but have had from Taituarā. In line with other Council’s around the country NCC is getting on with its current scheduled programme of work.

· The Department of Internal Affairs (DIA) have undertaken a big piece of work around engaging with local government entities and mana whenua on the Three Waters Reform Programme. NCC’s opportunity to engage with the Napier community is through the Long Term Plan.

· The DIA have indicated there will be no new water entities coming into force until 2024.

7.8 Attachments

a 3 Waters Reform Programme 2021 - March 2022

Māori Committee - 09 April 2021 - Open Agenda

3. Resource Consent Activity Update

Type of Report:	Operational
Legal Reference:	Resource Management Act 1991
Document ID:	1278529
Reporting Officer/s & Unit:	Luke Johnson, Team Leader Planning and Compliance

3.1 Purpose of Report

This report provides an update on recent resource consenting activity. The report is provided for information purposes only, so that there is visibility of major projects and an opportunity for elected members to understand the process.

Applications are assessed by delegation through the Resource Management Act (RMA); it is not intended to have application outcome discussions as part of this paper.

This report only contains information which is lodged with Council and is publicly available

Committee's recommendation

Councillors McGrath / Mawson

The Future Napier Committee:

a. Noted the resource consent activity update

Carried

3.2 Background Summary

The following is an outline of recent activity regarding applications received by Council for consenting pursuant to the RMA.

Following on from the February update, an increase in resource consent applications submitted to Council has been experienced. 41 resource consent applications have been submitted in comparison to 27 received at the same time last year. The increase in resource consenting is very encouraging for Napier.

The table below outlines the current resource consenting activities in Napier and the status of these for information purposes. Whilst this is not an entire list of all applications currently being assessed or having been determined, they are significant or noteworthy applications of which details are being provided in this report.

Summary Table

Address	Proposal	Current Status	Update
480 Gloucester Street, Taradale	Establish Temporary Carpark and Ancillary Earthworks for Proposed Building Platform	Further information requested.	Further information provided below
107 Ford Road, Onekawa	Multi Use Commercial Development Stage 1 Courier Depot with Ancillary Office and EuroCity Marine, and Stage 2 Vehicle Showroom	Under assessment	Further information provided below
94 Munroe Street, Napier	Proposed Commercial Building (Office and Retailing) and Ancillary Signage	Under assessment	Further information provided below
195-197 Tennyson Street, Napier South	Proposed Car Dealership and Workshop	Under assessment	Further information provided below
9 Turner Place, Onekawa	Multi Unit Development and One Lot into Seventeen Lot Subdivision	Under assessment	Further information provided below
62 Raffles Street, Napier	S127 Proposed variation to reduce imposed Financial Contributions	Awaiting Applicant response	Previously reported to Future Napier Committee. No further update
16 and 38 Willowbank Avenue, Meeanee	Proposed lifestyle village	Application suspended	Previously reported to Future Napier Committee. No further update

480 Gloucester Street, Taradale – Establish Temporary Carpark and Ancillary Earthworks for Proposed Building Platform

This proposal forms the first stage of a larger development concept to expand the Pettigrew Green Arena (PGA). The initial enabling works (1,830m³) will provide a suitable building platform for the expansion of the arena and provision for temporary 242 car parking spaces. Access will be provided via 470 Gloucester Street across the boundary of the PGA site and neighbouring EIT site. The temporary car parking area will require the installation of 48 luminaires on 40 poles at 7.6m high. The applicant anticipates the car parking area being utilised for a period of between 18-24 months until the permanent car parking facility is constructed.

The proposed building platform will utilise the majority of the existing Dog Park Facility. Consequently, the applicant proposes the relocation of the dog park facility to an area further east in closer proximity to Murphy Road.

Additional information has been requested from the applicant in relation to;

· the detail within submitted proposal plans,

· earthworks requirements of the District Plan,

· the effects of the proposed temporary car park lighting,

· effects on the wider recreation reserve, and

· effects associated to the relocation of the dog park facility.

Figure 1. Proposed building platform location

Figure 2. Temporary car park

107 Ford Road, Onekawa – Multi Use Commercial Development - Stage 1 Courier Depot with Ancillary Office and Euro City Marine, and Stage 2 - Vehicle Showroom

This application proposes a staged development within the Large Format Retail Zone. Stage 1 proposes the construction and operation of a new 1,000m² courier depot with ancillary office space. There are also two office spaces within the rear portion of the structure which will accommodate existing commercial businesses displaced by this development. Stage 2 will see the construction and operation of a new motor vehicle showroom (MG Motors) adjacent to the existing EuroCity dealership.

Council has issued a request for further information under s92 of the Resource Management Act in relation to stormwater treatment, right of way easements and pedestrian and vehicle access.

Assessment of the proposal will continue upon receipt of the additional information.

Figure 3. Conceptual perspective of aramex depot

Figure 4. Floor plans (ground and first floors)

Figure 5. Perspective of Ford Road frontage

94 Munroe Street, Napier – Proposed Commercial Building (Office and Retailing) and Ancillary Signage

In summary, the development proposes the construction of a two level commercial building for retail and office activities, and ancillary car parking. The site is within the Fringe Commercial Zone and the proposed structure will occupy the site in its entirety. Ground floor will comprise two (2) tenancies and as will the first floor.

Parking is provided on site, albeit with a departure from the requirements of the District Plan. The applicant has provided a thorough traffic report in support of the application. This matter is currently being considered as part of the overall assessment.

A determination of the proposal is expected to be made in due course.

Figure 6. Perspective of Munroe Street Frontage

Figure 7. Ground floor plan

Figure 8. First floor plan

Figure 9. Northern Elevation

Figure 10. Southern Elevation

Figure 11. Western elevation

195-197 Tennyson Street, Napier South – Proposed Car Dealership and Workshop

This application proposes a car dealership and associated workshop in the Fringe Commercial Zone. Plans submitted with the application detail the re-use of the existing structure and upgrading of the yard area for displaying new vehicles. Five off street car parking spaces will be provide for exclusive use of customers.

Signage is proposed to be erected on the façade of the existing building in addition to a new pylon sign which is to be situated on the western side of the existing vehicle crossing.

The proposed operating hours are to be Monday to Friday 8:00am to 5:30m and Saturday 9:00am to 4:00pm.

The application is currently under assessment and expected to be determined in due course.

Figure 12. Conceptual perspective of Tennyson Road frontage

Figure 13. Proposed showroom floor plan

9 Turner Place, Onekawa – Multi Unit Development and One Lot into Seventeen Lot Subdivision

The proposed multi unit development (industrial units) involves the construction of two buildings containing a total of 16 units, which are then to be subdivided into 17 lots (inclusive of a common property lot for access/circulation/parking of vehicles). The subject site is within the Main Industrial Zone and has an area of 3,980m².

The surrounding area is a well established and locates a range of industrial land uses. The orientation of the two proposed structures will allow for ample off street parking and vehicle manoeuvring. Access to the proposed development is via Turner Place and egress is onto Hamilton Place.

This application is currently under assessment.

Figure 14. Proposed subdivision layout

Figure 15. Proposed multi unit industrial development floor plan

At the Meeting

The Team Leader Planning and Compliance, Mr Johnson provided a brief summary of the report updating on the recent resource consenting activity in the district.

3.3 Attachments

Nil

Māori Committee - 09 April 2021 - Open Agenda

4. P120 Parking Review

Type of Report:	Operational
Legal Reference:	N/A
Document ID:	1283694
Reporting Officer/s & Unit:	Debbie Heal, Team Leader Parking Rachael Horton, Manager Regulatory Solutions

4.1 Purpose of Report

To seek Council approval to change paid parking P120 (2 hour) time limit restrictions to all day paid parking in areas where utilisation is low in order to provide more flexible parking options for workers and visitors.

Committee's recommendation

Councillors Brosnan / Crown

The Future Napier Committee:

a. Approve the paid parking P120 (2 hour) time limit restrictions be extended to paid all day parking in the following locations:

i. Browning Street (between Marine Parade and Hastings Street) – 21 car spaces

ii. Clive Square West (between Tennyson Street and Dickens Street) – 33 car spaces

iii. Station Street (lower Station Street from Munroe Street to first courtesy crossing) – 20 car spaces

iv. Dickens Street (north side of street between Clive Square East and West) – 22 car spaces

v. Hastings Street (between Station Street and Vautier Street) – 36 car spaces

Carried

Councillors Boag and McGrath voted AGAINST the Motion

4.2 Background Summary

In June 2019, Council adopted the Napier Parking Strategy, attached, which provides a framework for the city to address vehicle circulation primarily in the CBD and Taradale. The Strategy looks to find ways to manage the needs of regular commuters who work in the CBD in balance with the casual parkers who are in town for the day or short periods of time. The balancing of objectives will always involve an element of tension and a need to constantly trial and adapt as conditions change and the city grows.

To achieve these objectives we must continue to manage the parking in the CBD by applying a spatial structure that follows a radial pattern of:

· Predominantly 10-min parking centred on Emerson Street; moving outward to

· 120 minutes limited-time parking (suitable for shopping and business errands); to

· All-day paid but non-discounted parking; to

· All-day discounted and leased parking; to

· All day un-metered parking

These principles recognise that there must be a coherent overall pattern to the arrangement of parking centred on CBD, with a focus on short-stay parking in the retail area, transitioning outward to longer-stay commuter parking, and ultimately to free un-metered parking on the CBD periphery.

The initial placement of P120 time limit restrictions in 2019 supported the spatial structure set out in the strategy. Council officers regularly monitor usage of these areas and consider that there will be better utilisation if some of the underutilised P120 sections to all day paid parking are extended.

While CBD parking occupancy levels have decreased by 7% from 78% in December 2019 to 71% in December 2020, the waitlist for leased parking remains high at 116. Council officers believe that there is still a high number of regular commuters taking up inner city parking.

This view was supported by Napier City Business Inc (NCBI) during a meeting between Council and NCBI General Manager Pip Thompson in October last year. Both NBCI and council officers had identified that regular commuters, including business owners and retail staff, are shuffling between P120 parks located closest to the retail precinct, forcing casual visitors (shoppers and short-term visitors) to park further out. Providing more all day parking on the outer retail perimeter is likely to encourage commuters to park there and free up inner city parking for casual visitors.

All day paid parking provides for flexible mixed use parking; users can park for any length of time depending on their need. Less infringements are likely to be incurred by commuters who find themselves in breach of the P120 time restriction.

NBCI fully support the changes proposed in this report.

NBCI also consider that closer all day paid parking for commuters will assist with a sense of safety in the city, especially in the winter months when commuters are walking to cars parked in the outer city perimeter in the dark. Having parking closer in will mean shorter, safer transitions.

If Council approve the recommendations, council officers and NBCI will work together on a campaign to encourage commuters parking in the inner CBD to utilise the paid all day parking (or other parking options) provided as a result this council decision.

4.3 Proposed amendments to existing paid parking

It is proposed that the following P120 locations be extended to all day paid parking (see map below). The fee remain the same at $1.00 per hour.

i. Browning Street (between Marine Parade and Hastings Street) – 21 Car spaces

The rationale behind this section of Browning Street is that parking is under-utilised and there is limited retailer businesses operating in the area.

ii. Clive Square West (between Tennyson Street and Dickens Street) – 33 Car spaces

Clive Square West have limited businesses operating from one side of the street and the other side of the road is green space with Memorial Square and Clive Square gardens.

iii. Station Street (lower Station Street from Munroe Street to the first courtesy road crossing) – 20 Car spaces

The section of Station Street between Munroe Street to the first courtesy crossing outside the NCC Station Street Leased carpark has been identified as under-utilised and has limited retailer businesses.

iv. Dickens Street (north side of street between Clive Square East and West

– 22 carspaces

A section of Dickens Street between Clive Square East and Clive Square West (edge of Clive Square gardens) where there are no retailer businesses operating and parking is under-utilised.

v. Hastings Street (between Station Street and Vautier Street) – 36 car spaces

This area under-utilised for parking and would benefit people attending Jury Service.

4.4 Issues

The current issues we have within the Napier CBD are:

· Some areas of the P120 paid parking time restriction are underutilised;

· All day commuters are using the inner CBD P120 time limits for all day parking but are shuffling every two hours to avoid being infringed;

· Shoppers and other short-term visitors are finding it difficult to park close to the shopping precinct.

· People are wanting to park as close as practical to their destination or where they work

Extending the under-utilised areas of P120 paid parking to all day paid parking will provide closer parking options for commuters and more flexible parking options for a range of uses.

4.5 Significance and Engagement

This decision does not trigger the Significance and Engagement Policy or other consultation requirements.

NCBI have provided input into this paper and support the recommendations to Council.

4.6 Implications

Financial

There will be costs associated with installing new signage on the meters, i.e. ParkMate labels and new time limit signage. All costs are minor and can be met from existing operational budgets.

Social & Policy

This proposal aligns with Napier Parking Strategy.

Risk

The risk is that the changes may not work as desired. The aim with parking going forward is to be agile - to experiment and activate the city as much as possible utilising the objectives of the parking strategy. To mitigate this risk council officers will continue to monitor and understand the response to the changes and amend if necessary to optimise the parking resource.

4.7 Options

The options available to Council are as follows:

1. Do nothing

2. Approve the changes being proposed

3. Amend and approve some of changes

4.8 Development of Preferred Option

The preferred option is to approve the changes being proposed.

The overall aim of these changes is to allow more flexible paid parking options for visitors, shoppers and commuters within the CBD.

Officers will monitor the response to the changes and amend them as required through Council to meet the demands from our customers/commuters.

The feedback from the Napier City Business Inc is that they agree and fully support our proposal into allowing more flexible time limit and to reduce vehicle shuffling of the P120 time limits.

At the Meeting

The Team Leader Parking, Ms Heal summarised the content of her report and responded to questions highlighting the following points:

· Council was promoting safety in the CBD and the benefit of this proposal would bring in all day parking closer for retailers that have to walk to their cars at night with decent lighted trails to carparks being investigated.

· Concern that consultation was only undertaken with the Napier Business Association and did not include businesses outside the CBD area and the changes only benefited members of the Association.

· Appeared that the changes would be moving the problem of parking from one area to another.

· Data obtained was used to drive these changes and based on what was currently happening and the occupancy levels.

· There was provision to make further changes if required by coming back to Council.

· Parking had to change all the time to meet the needs of the community.

· It was noted that introducing all day parking outside businesses was to provide the opportunity for all day parking if commuters wished.

· Council have an issue with parking and trying to be agile in accommodating the community as there was not enough parking in the CBD.

· More study and information to be provided on Clive Square for final debate.

4.9 Attachments

a Napier Parking Strategy (Under Separate Cover)

Māori Committee - 09 December 2020 - Open Minutes

Agenda Items

1. Reserve Management Plan Approval to Proceed with Preparation

Type of Report:	Legal and Operational
Legal Reference:	Reserves Act 1977
Document ID:	1259154
Reporting Officer/s & Unit:	Sara Field, Parks Policy Planner Debra Stewart, Team Leader Parks, Reserves, Sportsgrounds

1.1 Purpose of Report

To advise and update the Māori Committee on the impending Reserve Management Plan (RMP) review that is scheduled to commence in 2021.

The intention of this report is to advise the Māori Committee of the legislative procedure stipulated by the Reserves Act (1977) for the preparation of each Reserve Management Plan. The process includes details on mandated and optional consultation and engagement.

This report also seeks endorsement of the Māori Committee for the following:

· The proposed Draft Reserve Management Plan Priority List – refer Attachment A;

· The proposed internal process set out in Section 1.3 of this report and;

· The intention to prepare Draft Reserve Management Plans (calling for suggestions) for a City Wide Plan, Taradale Park and Maraenui Park.

We bring this report to the Māori Committee to ensure that our proposed plan preparation approach and reporting process is clear, and appropriate, and continues to support effective engagement with Hapū and Iwi Authorities.

At the Meeting

The Council Officer spoke to the report noting:

· Council’s Reserve Management Plan was prepared in 2000, it incorporates all Napier reserves and is due for renewal. Much has changed since this plan was written so the team are going to look at the plans for each reserve individually as many sights have unique elements which need to be considered on a case by case basis.

In response to questions from the Committee it was clarified that:

· Council officers will be doing research into what co-governance models have worked around the country. As each existing plan is reviewed, or new plans are created, opportunities for co-governance with Mana Whenua can be explored. There are exemplars of co-governance models around the country which Council could draw on.

· There will be bi-lingual signage put in place for the reserves, and the Committee can help with this by consulting with Mana Whenua to get advice on naming for reserves.

Officer’s Recommendation

The Māori Committee:

a. Endorse the recommendation to proceed with the Reserve Management Plan review undertaking both the optional and mandated consultation and engagement for each Plan in accordance with Section 41 (5) and Section 41 (5) (c) of the Reserves Act (1977), and subsequently the internal process set out in Section 1.3 of this report.

b. Endorse the draft priority list included in Attachment A, noting that subsequent to implementation of c. below, the Māori Committee will be asked to endorse Councils intention to prepare the next tranche of Management Plans (in accordance with the prioritised list)

c. Endorse Councils intention to notify the preparation of the following Reserve Management Plans – City Wide, Taradale Reserve/Centennial Park, and Maraenui Park, calling for suggestions prior to drafting in accordance with Section 41 of the Reserves Act (1977)

Māori Committee's Amended recommendation

A Taputoro / R Paul

The Māori Committee:

d. Endorse Council Officers to investigate co-governance models around parks and reserves and look to where these could be applied.

e. Recommend Council engage with Mana Whenua around the naming of parks and their history.

Kua Mana

2. Wastewater Outfall Repair Update

Type of Report:	Operational
Legal Reference:	N/A
Document ID:	1270124
Reporting Officer/s & Unit:	Drew Brown, Senior Project Manager Adele Henderson, Director Corporate Services Jon Kingsford, Director Infrastructure Services Dave Jordison, Risk and Assurance Lead

2.1 Purpose of Report

To provide the Māori Committee with an update on the Wastewater Outfall repair project.

At the Meeting

The Director Infrastructure Services spoke to the report and further noted:

· The repair on the 700m leak is due to be completed by the end of this calendar year.

· The Outfall will need replacement as soon as possible. As a result the piece of work will need to be brought forward into the 2021-31 Long Term Plan to access funding required.

· A number of years work is required in the lead up to the Outfall being replaced.

· It is anticipated with new regional and national regulations coming into force a higher quality of discharge will be required so consequently a higher standard of treatment will be required.

· Divers have swept the full length of the pipe to look for any other leaks, in difficult ocean conditions. Visibility is poor and this was mostly done by touch.

In response to questions from the Committee it was clarified:

· A trial shutdown of the Outfall has been conducted and it can only be shut down for up to 90 minutes without there being adverse effects.

· Testing to assess the environmental impact of the leak has found the discharge is diluted significantly enough to become reasonably undetectable beyond a five meter radius from the leak site.

· Notification about the 2018 leak was not done sooner as, in compliance with the resource consent, there was a Kaitiaki Liaison group formed to discuss any issues with the Outfall. Attempts to contact this group since the first leak was discovered have been mostly unsuccessful. There is a lot of consultation required around the central Government water reforms currently, so prioritising Council’s program of work against that backdrop has been a challenge.

· The Committee can help rally partners together for this consultation when appropriate.

· Caution signs may be erected on the beach at main leak sites.

· A submission has been made to Hawke’s Bay Regional Council to legitimise the discharge of the leak in case the repair of the 700m leak is not successful in stopping the leak. This has been made on the basis that the environmental impacts are very low.

Māori Committee's recommendation

C Tareha / A Taputoro

The Māori Committee:

a. Receive the update on the Wastewater Outfall repair project.

Kua Mana

Updates from Partner Entities

Ngāti Pārau Hapū Trust – Chad Tareha

· Marae hui this weekend to discuss the construction of the forecourt in front of the wharenui and also a tikanga and kawa meeting. GEMCO have restarted the Marae rebuild. Construction is due to be complete by March or April 2021.

· The following weekend is the Trust AGM hui. Also a Huia Hapu

· Ngāti Pārau have partnered with the Ōtātara and Matariki kahui ako. Ōtātara kahui ako covers seven schools from Puketapu and Patoka to the Taradale schools, and the Matariki kahui ako covers Colenso High School to Te Aute College.

Maraenui and Districts Māori Committee – Adrienne Taputoro

· The Committee has not had a chance to get together lately so there is no update to give.

Maungaharuru-Tangitū Trust – James Lyver / Robbie Paul

· With the recent flood in Napier MTT was able to utilise the Whanau Champions model again to contact whanau and make sure everyone was safe and had the help they needed.

· A mihi was given to Mayor Kirsten Wise for her ‘Jacinda Adern’ style of leadership through the flood response, and also to Hori Reti for his ‘Ashley Bloomfield’ style of response to the emergency, and the Civil Defence staff.

· James Lyver’s last day is Friday 18 December 2020. There will be an Interim General Manager at MTT until a permanent replacement can be found.

· MTT is continuing to build the team and prioritise work.

· A collective program has been formed, Whakatipu Ranga Kaitiaki program, where the seven hapū in Napier have come together to raise tomorrow’s guardians. This is a holistic whananga program based around the Northern and Southern Maraes with four themes. Funding is required. An application will be made to Council’s Te Puawaitanga fund.

Napier City Council – Keith Marshall on behalf of Mayor Kirsten Wise

· Council is very busy right across the business and has resourcing challenges. The Long Term Plan creates pressure due to the amount of work required and also the auditing which is required as part of this process. This process has also been impacted by the recent Napier flooding and the new 3 waters reforms.

· The Government will be doing a roadshow around the country in March or April 2021 to educate about the 3 waters reforms.

· The Chief Executive recruitment is underway and Chad has been involved as part of that process.

Update from Council Māori Advisor

Mōrehu Te Tomo – Māori Partnership Manager – Community Services

· Been at Council a year now, and it has been a busy year.

· The Councillors are learning a karakia for opening and closing meetings. This has had good support from Council’s Senior Leadership Team.

· The last Council induction of new staff for the year has just occurred. Moving into next year the desire is to include a pōwhiri as part of the induction process.

· Mōrehu continues to work closely with the other four Councils in the region. They have received the beta version of the Council Cultural App to test over the Christmas break before it gets rolled out to all Council staff.

· Mōrehu and Charles have had a change of role titles which gives them a more significant status in the business.

· Council is currently in the process of recruiting a Pou Whakarae – Director Maori Partnerships role which will sit at the Senior Leadership Team level in the organisation.

· Work continues on developing the Cultural Capability staff survey.

· Applications have started coming in from individuals in the community for the three new Māori Committee seats. The process to choose who is suitable for one of these places needs to be clarified.

General business

Flood Update

· The Napier flood occurred a month ago. Malcolm Smith lead the response initially until Antoinette Campbell, Civic Defence Emergency Controller, returned from leave. There are approximately 130 uninhabitable dwellings in Napier. Some families have been able to find their own temporary accommodation. There are about 159 people in temporary accommodation at Kennedy Park Resort.

· Responsibility for the temporary accommodation lies with the Ministry of Business, Innovation and Employment, but Council staff continue to support people, especially those without insurance, in conjunction with other agencies such as the Red Cross, Ministry of Social Development and the Hawke’s Bay Civil Defence and Emergency Management Group. There is a contractor employed to provide navigation needs to the displaced until the end of 2020.

· It has not been a coordinated approach from Government agencies, and as a result there are hard hit areas which have been neglected and unhappy residents.

· Conversations and plans need to be in place before these big events occur.

· A Mayoral Relief fund has been created by Council, and it is a simple application process for residents, either via the Council website or through the Customer Services Centre.

· The Committee would like to be involved in the Council debrief.

· The Committee thank the Mayor for her work through the response.

Māori Seats

· James would like the Committee to be updated as to what has been discussed previously by the Council in regards to Māori seats in Napier City. This is a current topic in the media and central Government are looking at making some changes in regards to this in the Local Government Act 2002.

· The last representation review was about three years ago and the Māori Consultative Committee of the time didn’t think Napier was ready for Māori seats.

Meeting Cycle

· From 2021 the Māori Committee is going to be fully integrated into the Council six week meeting cycle.

Long Term Plan Update

· A presentation was delivered by the Long Term Plan team (attached to the minutes).

· The draft of Te Waka Rangapū still requires work. This is the first time Council has created an activity plan where work on Māori partnerships and embedding Kaupapa Māori are planned and budgeted for, and there are not many exemplars in Local Government to draw on. This plan will sweep across Council and the staff Cultural Capability survey results will feed into this plan. Once the draft is complete it will be shared with the Committee.

Whakamutunga Karakia

Mōrehu Te Tomo

Approved and adopted as a true and accurate record of the meeting.

Chairperson .............................................................................................................................

Date of approval ......................................................................................................................

Meeting Date:	Friday 9 April 2021
Time:	9.00am
Venue:	Council Chamber Hawke's Bay Regional Council 159 Dalton Street Napier

Committee Members	Ngāti Pārau Hapū Trust – Chad Tareha (In the Chair) Mayor Kirsten Wise Maungaharuru-Tangitū Trust – Robbie Paul Maraenui & Districts Māori Committee – Adrienne Taputoro Rapihana Te Kaha Hawaikirangi Renee Brown Mana Ahuriri Trust – Vacant Te Taiwhenua o Te Whanganui-a-Orotū - Vacant Pukemokimoki Marae – Vacant
Officer Responsible	Director Community Services (Antoinette Campbell) Pou Whakarae (Mōrehu Te Tomo)
Administration	Governance Team
	Next Māori Committee Meeting Friday 14 May 2021

Meeting Date:	Wednesday 9 December 2020
Time:	9.00am – 11.20am
Venue	Ikatere Boardroom Level 2, Capeview 265 Marine Parade Napier

Present	Ngāti Pārau Hapū Trust – Chad Tareha (In the Chair) Maraenui & Districts Māori Committee – Adrienne Taputoro Maungaharuru-Tangitū Trust – Robbie Paul
In Attendance	Director Community Services, Māori Partnership Manager – Community Services, Interim Chief Executive, James Lyver, Councillor Boag, Councillor Tapine, Councillor Mawson, Councillor McGrath, Director Infrastructure Services, Communications and Marketing Manager, Māori Partnership Manager – City Strategy, Manager Business Excellence & Transformation, Corporate Planning Lead, Corporate Planning Analyst, Manager Asset Strategy, Parks Policy Planner
Administration	Governance Team
Absent	Napier City Council - Mayor Kirsten Wise Pukemokimoki Marae Mana Ahuriri Trust Te Taiwhenua o Te Whanganui-a-Orotū

Type of Report:	Legal
Legal Reference:	Reserves Act 1977
Document ID:	1288626
Reporting Officer/s & Unit:	Bryan Faulknor, Manager Property Jenny Martin, Property and Facilities Officer