Agenda of Māori Committee - Friday, 14 May 2021

Māori Committee - 14 May 2021 - Open Agenda

Reports from standing committees

Māori COMMITTEE RECOMMENDATION

That the Māori Committee Recommendations arising from the discussion of the Committee reports be submitted to the Council meeting for consideration.

Reports from Prosperous Napier Committee held 29 April 2021

1. Revaluation of Napier City 2020

Type of Report:	Procedural
Legal Reference:	Rating Valuations Act 1998
Document ID:	1303388
Reporting Officer/s & Unit:	Garry Hrustinsky, Investment and Funding Manager

1.1 Purpose of Report

To summarise the changes in rateable value resulting from the triennial revaluation by Quotable Value Ltd (QV) of Napier City in 2020. The impact is demonstrated on a range of Residential, Commercial & Industrial, Rural, and Rural Residential properties.

This report is for informational purposes only.

Committee's recommendation

Councillors Tapine / Simpson

The Prosperous Napier Committee:

a. Receive the report titled “Revaluation of Napier City 2020”.

Carried

1.2 Background Summary

Napier City was revalued by QV in September 2020. The final audited valuation was provided to Napier City Council in December 2020.

At the same time valuation was being completed, Napier City Council (NCC) was engaged in review of the Revenue & Financing Policy. Due to the impact of the review on rating differentials, a meaningful analysis of property revaluation on Napier City was not immediately possible.

Please note that this report is limited to analysis on the impact of revaluation only.

1.3 Issues

QV Revaluation Summary

Quotable Value (QV) provided the following revaluation summary as part of their information pack:

Like many parts of the country, Napier has experienced a significant increase in Land Value over the last 3 years. The following QV sectors, in particular, stand out:

Sector	No. Properties	LV % Change	*% Above Napier Average*
Lifestyle	784	49.2%	4.7%
Arable, Horticultural & Specialist	192	53.5%	9.0%
Commercial	1,155	76.2%	31.7%
Industrial	840	84.4%	39.9%

The increase in Lifestyle property Land Values is consistent with demand observed for green space following the pandemic lockdown in 2020. This demand has also impacted the increase in Arable and Horticultural land to some degree.

Of particular note the increases in Commercial land and Industrial land have been significant.

Based on Land Value, the following census areas had the highest percentage increase across all property types:

Each of the property differentials (as used by Council from 1^st July 2021) are analysed in the following charts and paragraphs. Please note that detailed tables are available in the appendix to this report.

Residential Property

With the exception of Nelson Park Ward, the average Land Value increase for the other wards is below the 44.5% threshold. At 6,197 properties, Nelson Park Ward represents 28% of total Residential property, and also contains a number of residents in the lowest socio-economic group in Napier. Of the 6 census areas within Nelson Park Ward, only McLean Park (at 41%) was below the total average Land Value.

The largest percentage change in Land Value was experienced in the following census areas:

Residential properties within, or close to, Commercial/Industrial property (e.g. Onekawa West) experienced additional upward pressure on Land Value. On a mean basis, for properties in Maraenui, this represents an increase in Land Value from $87,424 to $176,534.

The smallest percentage change in Land Value was experienced in the following census areas:

Commercial & Industrial Property

In 10 of the 15 areas the Land Value increase was above the City average of 44.5%. Due to the diverse nature of property in this sector, the impact on individual properties may be masked by the averages reported.

The largest percentage change in Land Value was experienced in the following census areas:

As with Residential property, Maraenui features in the top 5 for highest Land Value increases for Commercial & Industrial property. Of the 30 properties within Awatoto, Land Value increases range from 35% to 257%, and the mean Land Value increased from $439,637 to $1,010,067.

The smallest percentage change in Land Value was experienced in the following census areas:

For a property in Marewa, this translates into a mean Land Value increase from $226,684 to $295,210.

For standout areas (e.g. Ahuriri and Maraenui) the increase in Capital Value follows a similar pattern to Land Value.

Rural Property

There are relatively few properties within this differential (160). As such, averages by census area may not as useful for comparative purposes.

Containing 97 Rural properties, Meanee is the most representative census area with an average Land Value increase of 52% (or a mean increase in Land Value of $571,030 from $1,098,144 in 2017). Bay View has experienced the lowest overall increase in Land Value of 37% - at 32 properties this represents the second-highest concentration of Rural properties within Napier.

Rural Residential Property

Apart from Nelson Park Ward, the average increase for each Ward is below the Napier average of 44.5%.

The largest percentage change in Land Value was experienced in the following census areas:

Maraenui, Nelson Park and Pirimai will be discussed in more detail later in this section. Properties highlighted in the table above represent less than 4% of the total properties in the Rural Residential differential. Apart from Taradale South, the other areas listed are not statistically significant.

The smallest percentage change in Land Value was experienced in the following census areas:

Property on Hospital Hill is mostly owned by either NCC or the Crown and represents non-reserve open spaces (undeveloped land or land that cannot be developed for various reasons). A similar observation was made of Bluff Hill.

At 48%, Nelson Park Ward has experienced the greatest increase to Land Value in the Rural Residential differential. Given the low number of properties in this group (22), the data may present a distorted view. Of particular note, Maraenui experienced a 101% increase in Land Value. However, this figure is somewhat misleading as it comprises of two open public areas owned by Napier City Council.

Similarly, the Nelson Park (64% increase) and Pirimai (52% increase) properties are either owned by NCC or the Crown.

1.4 Significance and Engagement

No engagement has been conducted. Revaluation data summarised in this report will be used for the purpose of rating property for the three years commencing 1^st of July 2021.

1.5 Implications

Financial

Property revaluation has no financial impact for Council.

Social & Policy

The data reviewed in this report is used to calculate rates. Social and Policy implications have not been considered.

Risk

None. This report is for information only, and may assist in forming decisions on other matters that may be brought before Council.

1.6 Options

The options available to Council are as follows:

a. Accept this information-only report.

b. Reject this information-only report.

1.7 Development of Preferred Option

This is an information-only report.

At the Meeting

The Investment and Funding Manager, Mr Hrustinsky provided a brief summary of the report and responded to questions.

It was noted that property prices continued to rise and people were desperate to buy properties. The National market also pushed the prices up.

1.8 Attachments

a Ward & Census Area Analysis

b Land Value Heat Map (Percentage Change)

c Land Value Heat Map (Value Per Square Metre)

d Capital Value Heat Map (Percentage Change)

PDF Creator

Māori Committee - 14 May 2021 - Open Agenda

4. 2021 Review of Napier Speed Limits Bylaw 2012

Type of Report:	Legal and Operational
Legal Reference:	Enter Legal Reference
Document ID:	1307688
Reporting Officer/s & Unit:	Robin Malley, Team Leader Transportation Tony Mills, Senior Roading Engineer

4.1 Purpose of Report

For Council to consider revisions to the Draft Speed Limits Bylaw 2019 and to commence formal public consultation on the proposed changes to the “’Napier City Council Speed Limits Bylaw 2012” and the accompanying Statement of Proposal.

The proposed changes follow the introduction of the ‘Speed Management Guide’ which was developed by Waka Kotahi to help Road Controlling Authorities better understand the risk associated with their roads so that the appropriate speed limits can be set.

Committee's recommendation

Councillors Simpson / Taylor

The Sustainable Napier Committee:

a. Approve amendments to the Draft Napier City Council Speed Limit Bylaw 2019 and Draft Statement of Proposal 2019 comprising:

i. Variable Speed Limits at Schools to be 50kph/40kph in place of 50kph/30kph as proposed in 2019

ii. Springfield Road from its intersection with Gloucester Road to the Napier/Hastings administrative boundary be reduced to 60kph in place of 80kph as proposed in 2019.

iii. Removal of the proposed 40kph limit on Napier Hill.

iv. Introduction of a 30kph speed limit to the Napier CBD.

b. Approve that officers advertise the updated provisions identified in resolutions a) i to a) iv and seek submissions from the public and stakeholders.

c. Resolve to hear and consider submissions to the draft bylaw made in 2019 and 2021 as a single process in August 2021

d. Recognise that:

i. a bylaw is the only method mandated by the Land Transport Rule: Setting of Speed Limits 2017

ii. the right to control speed limits is granted by Parliament to territorial authorities and the limitations proposed are justified limitations in terms of section 5 of the New Zealand Bill of Rights Act 1990 and that there is accordingly no breach of the New Zealand Bill of Rights Act.

iii. the consultation on the speed limits will allow affected parties and the wider community to fully consider the bylaw amendments proposed having regard to the requirements of the Rule 4.2(2) of the Land Transport Rule: Setting of Speed Limits 2017

e. Adopt the Proposed Amendments to the Speed Limits Bylaw 2012 and the Statement of Proposal to commence public consultation in accordance with the special consultative procedure under the Local Government Act 2002 and the Land Transport Rule: Setting of Speed Limits 2017

Carried

4.2 Background Summary

In 2017 NZTA introduced the new Land Transport Rule: Setting of Speed Limits 2017 along with the 2016 Speed Management guide to help Road Controlling Authorities (RCA) determine and set appropriate speed limits. The setting of speed limits was a responsibility delegated to RCAs by Central Government in 2003 and detailed in the Land Transport Rule: Setting of Speed Limits 2003, which is superseded by the new setting of speed limits rule.

The Setting of Speed Limit Rule provides the legal procedure for establishing speed limits on public roads by way of a bylaw under the Local Government Act (LGA) 2002.

This does not include setting of temporary speed limits.

The 2017 rule also sets out the approach for evaluating and determining speed limits in line with the Speed Management Guide.

Council can change existing speed limits by amending their Speed Limits Bylaw with Napier’s most recent amendment completed in 2012. Any amendment requires Council to follow the special consultative procedure under the LGA 2002 and the Setting of Speed Limit Rule, also provides its own consultation requirements.

The process for reviewing and setting a new speed limit on public roads is:

· Council must review and set speed limits in accordance with the Land Transport Rule: Setting of Speed Limits 2017;

· Analysis is undertaken to establish the safe and appropriate speed limit for the road in accordance with the Speed Management Guide and the Land Transport Rule: Setting of Speed Limits 2017;

· Council may set speed limits for designated locations in accordance with section 8 of the Land Transport Rule: Setting of Speed Limits 2017;

· Council resolves to amend their Speed Limits Bylaw to set the revised speed limits under the LGA process;

· A Statement of Proposal is prepared with reasons for the changes and a draft of the revised Speed Limits Bylaw;

· The Statement of Proposal is publicly notified with a period of not less than 1 month being provided for submissions;

· The Land Transport Rule: Setting of Speed Limits 2017 requires that the following people, organisations and communities that are affected by the proposed speed limits are consulted;

o Waka Kotahi NZ Transport Agency;

o The chief executive of the New Zealand Automobile Association Incorporated;

o The chief executive of the Road Transport Forum New Zealand;

o Any local communities considered to be affected by the proposed speed limit;

o The Commissioner of the New Zealand Police;

o Hastings District Council;

o Hawkes Bay Regional Council;

o Any other organisation or road user group the Council considers affected;

· Acknowledge all received submissions and allow submitters the opportunity to be heard;

· After considering submissions and other relevant material, the Council sets a speed limit that it considers to be safe and appropriate for the particular road by making the necessary amendments to their Speed Limit Bylaw;

· The Director of Waka Kotahi and the Commissioner of Police are notified of the changes; and

· Any required speed limit signs are erected in accordance with the Bylaw Plans.

Council Officers identified a number of possible speed limit changes that were publicised in 2018 through an informal consultation prior to the formal bylaw process commencing.

The draft Statement of Proposal document is appended to this report and the table below provides a summary of the proposed changes.

1. Location/Road Name	2. Current Speed Limit (km/h)	3. Proposed Speed Limit (km/h)
4. Urban school zones (Variable limits)	5. 50	6. 40
7. Napier CBD	8. 50	9. 30
10. Sandy Road	11. 100	12. 80
13. Hales Road	14. 100	15. 80
16. Sears Road	17. 100	18. 80
19. Jessep Road	20. 100	21. 80
22. King Road	23. 100	24. 80
25. Brookfields Road	26. 100	27. 80
28. Tannery Road	29. 100	30. 80
31. Burness Road	32. 100	33. 80
34. Waverley Road	35. 100	36. 80
37. Ulyatt Road	38. 100	39. 50
40. Meeanee Road	41. 70	42. 80
43. Puketitiri Road	44. 100	45. 80
46. Poraiti Road	47. 100	48. 80
49. Fryer Road	50. 100	51. 80
52. Nilgri Road	53. 100	54. 80
55. Boyd Road	56. 100	57. 80
58. Pinleigh Drive	59. 100	60. 80
61. Ballantyne Road	62. 100	63. 80
64. Ballantyne Place	65. 100	66. 80
67. Longview Road	68. 100	69. 80
70. Penrith Road	71. 100	72. 80
73. Silverton Road	74. 100	75. 80
76. Quarry Ridge	77. 100	78. 80
79. Springfield Road	80. 100	81. 60
82. Prebensen Drive	83. 100	84. 80
85. Awatoto Road	86. 100	87. 80
88. Hill Road	89. 100	90. 80
91. Puketapu Road	92. 100	93. 50
94. Tamatea Drive	95. 70	96. 50
97. Te Awa Avenue	98. 70	99. 50
100. Eriksen Road	101. 100	102. 50
103. Kenny Road	104. 100	105. 50
106. Onehunga Road (western end)	107. 100	108. 50
109. Awatoto Road (70m from intersection of Meeanee Road)	110. 100	111. 50
112. Sandy Road (70m from intersection of Meeanee Road)	113. 100	114. 50
115. Brookfields Road (70m from intersection of Meeanee Road)	116. 100	117. 50
118. Marine Parade (Vautier St to Coote Road) & removal of 40kh/m “Courtesy Zone”	119. 50	120. 30
121. Bus layby on Gloucester Street	122. 50	123. 20
124. Symons Lane	125. 50	126. 20
127. Gloucester Street	128. 70	129. 50

4.3 Issues

The original bylaw review (2018) sought to introduce variable speed limits around urban schools of 30kph, which would be in force during school drop off and pick up periods. This was, and remains, outside the provisions of the Land Transport Rule: Setting of Speed Limits 2017, which only permits 40kph variable limits. Officers were able to secure the support of the (then) Associate Minister of Transport, NZ Police and other Councils in seeking a lower limit, however the Waka Kotahi Network Manager did not provide the required approval. If Council had progressed with the unapproved speed limits, NZ Police would have been unable to enforce anything below 50kph as the underlying gazetted limit.

This proposal seeks to introduce variable speed limits outside schools at the approved 40kph lower limit. The Ministry of Transport is promoting its ‘Tackling Unsafe Speeds’ programme, which includes a review of the Setting of Speed Limits rule to promote regional planning and a new national register of speed limits which will reduce reliance on the bylaw processes. Also included in the programme is a commitment to reduce speeds around schools. This will present Council with an opportunity to review the variable speed limits around schools in the near future and be compliant with regulations.

The 2018 review included the proposal to reduce the speed limit on all roads on Napier Hill. This was intended to provide road users with an expectation of a lower speed environment, which much of Napier Hill is, with narrow carriageways, poor sightlines and intermittent footpaths. This proposal has been removed from the 2021 review to enable further consideration of the issue. Much of Napier Hill operates at 40kph naturally, due to the environmental cues above. However, officers are aware that compliance would be lower on the collector roads of Shakespeare Road, Milton Road and Napier Terrace and would like to give this proposal further consideration.

Springfield Road has a speed limit of 100kph although much of its length within the Napier boundary does not have an environment suited to such a high limit. The review commenced in 2018 proposed to reduce the speed limit to 80kph. However, Council introduced a temporary speed limit of 60kph following last year’s lockdown to improve safety as vehicle trips to Council’s transfer station increased (following the closure of the Austin Street recycling facility). Residents in the area have provided feedback that the 60kph limit made them feel considerably safer and officers observed a high level of compliance from users. Waka Kotahi’s speed management guide also identifies the ‘safe and appropriate speed’ for Springfield Road to be 60kph.

This review of the bylaw also proposes introducing a 30kph speed limit for the Napier CBD, in recognition of the high numbers of pedestrians and cyclists sharing the road space and high level of parking activity. The environment in the CBD area reinforces the introduction of a lower speed limit and 30kph is identified as the ‘safe and appropriate speed’ for the all CBD streets.

4.4 Significance and Engagement

Council is required, under the bylaw-making provisions of the LGA 2002 and the Land Transport Rule: Setting of Speed Limits 2017, to use the special consultative procedure to make, amend or revoke a bylaw.

Should Council determine to proceed with the recommendations of this report, then the proposed bylaw will be publicly notified and made available. Hard copies will be available at:

• Napier City Council office, Dunvegan House;

• Napier Library; and

• Taradale Library.

The bylaw will also be available online on the Napier City Council website - www.napier.govt.nz

The Statement of Proposal provides the procedure for making submissions on the proposals.

All affected parties will be notified of the consultation period and where a copy of the Statement of Proposal can be viewed or obtained.

The minimum period for consultation under the special consultative procedure is one month which is what is proposed here.

Submitters will all be formally acknowledged and those who have indicated that they wish to speak to their submission will be scheduled to do so. All consultation material, feedback and submissions will be on the agenda at a future Council meeting.

Council will follow the above procedures with key dates below:

• Council approves the draft bylaw for consultation 3^rd June 2021

• Public consultation starts 28^th June 2021

• Public consultation ends 23^rd July 2021

• Council bylaw hearing with submissions being heard August/September 2021

4.5 Implications

Financial

N/A

Social & Policy

N/A

Risk

N/A

4.6 Options

The options available to Council are as follows:

a. Do Nothing

b. Progress the Bylaw review. This is the preferred option.

c. Leave the review on the table until the rules have been reviewed.

4.7 Development of Preferred Option

The review of the 2012 bylaw gives Council an opportunity to ensure that speed limits on Napier’s roads are aligned with their function, level of risk and location.

Waka Kotahi are preparing to consult on the proposed Setting of Speed Limits rule, which is awaiting cabinet approval (at the time of writing). The consultation, review and possible adoption process may take some time and no timeframes have been committed to by Waka Kotahi. The proposed reduction in speed limits around schools to 30kmh would enable Council to introduce safer limits as per its 2018 review of the bylaw. However, laying the bylaw update aside until the new rule is operational would delay the implementation of all the other proposed changes and it is considered that this would not be appropriate given the concern around speeding vehicles among the community.

If the bylaw review is progressed now, then Council can revisit the school area limits and any others which have been identified in the context of the new regulations and speed management plans prepared under them.

At the Meeting

The minutes of the Sustainable Napier Committee are yet to be approved and will be provided at the Māori Committee Meeting 14 May 2021.

4.8 Attachments

a 2021 Draft Statement of Proposal (Under Separate Cover)

Māori Committee - 14 May 2021 - Open Agenda

5. Report on Napier Water Supply Status End of Q3 2020-2021

Type of Report:	Operational
Legal Reference:	N/A
Document ID:	1307714
Reporting Officer/s & Unit:	Anze Lencek, Water Quality Lead Russell Bond, Manager Water Strategy

5.1 Purpose of Report

To inform the Council on:

- the status of Napier Water Supply (NAP001) at the end of third quarter (Q3) of 2020-2021 compliance year

- Report on the Assessment of the Performance of the Water Safety Plan

Committee's recommendation

Councillors Simpson / Chrystal

The Sustainable Napier Committee:

a. Recommend Council endorse the:

i. Report on Napier Water Supply Status end of Q3 2020-2021

ii. Report on the Assessment of the Performance of the Water Safety Plan

Carried

5.2 Background Summary

The Havelock North Drinking Water Inquiry Stage 2 report identified six fundamental principles of drinking water safety for New Zealand. Water suppliers need to take the six principles into consideration as part of supplying safe drinking water to their customers. This Report relates mainly to Principle 5: Suppliers must own the safety of drinking water: Drinking water suppliers must maintain a personal sense of responsibility and dedication to providing consumers with safe water. Knowledgeable, experienced, committed and responsive personnel provide the best assurance of safe drinking water. The personnel, and drinking water supply system, must be able to respond quickly and effectively to adverse monitoring signals. This requires commitment from the highest level of the organisation and accountability by all those with responsibility for drinking water.

Drinking-water compliance period covers period from July 1 through June 30 next year and consist of four quarters (Q1: Jul-Sep, Q2: Oct-Dec, Q3: Jan-Mar, Q4: Apr-Jun). Reports such as this will be submitted and presented on Sustainable Napier Committee meetings as soon as possible after each compliance quarter to provide insights on recent changes to Napier water supply and quarterly compliance against the Drinking Water Standards for New Zealand (DWSNZ) and the Health Act 1956.

Napier drinking-water supply facts and compliance requirements:

· Napier drinking-water supply (Napier NAP001) comprises only one zone (Napier NAP001NA) and serves a population of 59,055 (Drinking Water Online register, December 2020; estimate).

· As a drinking-water supplier, Napier City Council (NCC) must comply with Drinking Water Standards for New Zealand 2005 (Revised 2018) (DWSNZ) and part 2A of the Health Act 1956.

· More details on Napier water supply can be found in Napier Water Safety Plan v4.4 attached.

· 2019/2020 Compliance Report attached.

DWSNZ compliance consists of:

· Treatment Plant / Bores Compliance; includes: Bacterial, Protozoa, Cyanotoxin, Chemical, Radiological and Overall Compliance

· Distribution Zone(s) Compliance; includes: Bacterial, Chemical and Overall Compliance

Health Act 1956 part 2A compliance with Duties in the Act consists of below sections of the Act:

· 69S: Duty of suppliers in relation to the provision of drinking water

· 69U: Duty to take reasonable steps to contribute to protection of source of drinking water

· 69Z: Duty to prepare and implement a Water Safety Plan (WSP)

· 69ZD: Duty to keep records and make them available

· 69ZE: Duty to investigate complaints

All requirements (DWSNZ and Health Act) are being annually assessed by NCC’s local Drinking Water Assessor for period July 1 - June 30 and ‘Report on Compliance with the Drinking-water Standards for New Zealand 2005 (Revised 2018) and duties under Health Act 1956’ is issued.

The main focus of this Report is to present the 3 Waters Team’s current understanding of compliance with the DWSNZ only, as this exercise is much more straightforward to undertake compared to assessing Health Act requirements, which might be subject to different DWA interpretation and additional requirements. However, any major non-compliances detected with the Health Act will be included in reports to come. An overview on 69ZE requirement (Duty to investigate complaints) from the Health Act is however included in this Report.

Note – Information presented in this Report is NCC 3 Waters Team’s best understanding and interpretation of DWSNZ and Health Act requirements and our adherence to those requirements – the DWA might have a different view when undertaking an annual compliance assessment at the end of the compliance year.

5.3 Issues

The following points highlight the main issues and events relating to the supply.

A) Summary of any significant events that have occurred and changes to any of the supply elements, WSP and regulatory framework

§ Water Safety Plan (WSP). A Request for Proposal (RFP) was published to Tenderlink as an open market tender on 1 April 2021. Council is seeking input from internal consultants to assist with rewrite of our WSP and to produce Source Water Risk Management Plan(s), to comply with the latest WSP framework requirements and upcoming legislation (e.g. Water Services Act, Operational Rules). Contract to be awarded w/c 13 May 2021 and finalised documents to be produced before 31 November 2021.

§ A1 abstraction rates. On 3 March 2021 abstraction flow at A1 bore has been decreased from 95 l/s to 65 l/s, to minimise the amount of water with elevated iron and manganese levels to enter the supply. This was possible due to decreased demand. Whenever the demand decreases further, we will be turning A1 off completely for the winter period.

B) Summary of progress against the WSP Improvement Plan

At the end of Q3 (as on 31 March 2021) there were 18 actions to be completed in the WSP v4.4 Improvement Plan.

- None of the actions are overdue

C) Update on drinking-water related capital projects

The table below shows a summary of all drinking-water related capital projects entered and managed in Sycle and their progress (see ‘Current phase’ column, legend below the table), as on 31 March 2021. Where projects differ from the project summary submitted for the Sustainable Napier Committee this can be due to some projects having not started yet. As projects start they are loaded into Sycle and will be reported on in the six weekly committee process. Timeframes will need to be adjusted following review of the LTP.

Water Supply Projects Update for Week 43 of 2020/2021

Project Name	Sycle Phase	% Effort Complete	Comments
A1 Pigging Points - 300mm Main	Transfer and Close	65%	Work is planned for the low demand period for the installation. This is due to start after Easter.
A1 Pigging Points - 450mm Main	Transfer and Close	62%	Work is planned for the low demand period for the installation. This is due to start after Easter.
Development of Borefield No.1	Initiate	22%	Papakura Domain has been identified as the most suitable water source area for a new borefield. Work is being planned for the test bore to monitor water quality and to identify a depth for the production bores to be installed. Schedule needs to be redone to reflect the separation of trial bore works to full borefield development.
Borefield No.1 Rising Main Extensions - Carlyle Street to New Reservoir on Hospital Hill	Initiate	0%	Preliminary design and alignment of stage one.
Borefield No.1 Rising Main Extensions - Latham Street to Carlyle Street	Initiate	0%	10% concept design completed. New project manager appointed
Borefield No.2 Taradale	Initiate	10%	Multi Criteria Analysis currently being finalised for site selection. Project is moving into property purchase and detailed investigation phase. Geotechnical information has ruled out a number of sites for consideration.
De-Chlorination Water Station 2 - Marine Parade	Transfer and Close	87%	Operations and Maintenance manual commissioned internally and to be completed by August 2021.
Dedicated Hydrant Water Take - Thames Street	Plan and Execute	62%	Water take construction in progress. Delay resulting from long material supply - now mid-April completion date for water infrastructure. Alternative road safety improvements being considered. Cost estimates being put together to assist decision-making. Available budget to be confirmed following this.
Development of District Water Supply Monitoring Areas (DMA & Quality)	Initiate	6%	'12 sites have been identified as part of the modelling process for the installation of flow meters. Water quality monitoring is in the design phase for instrumentation and sites will be identified once the Master Plan is complete.
Mataruahou (Napier Hill) Reservoir	Initiate	31%	Business Case on site selection completed. Project procurement strategy and scoping to take place.
FW2 Fire Flow Network Upgrades	Plan and Execute	79%	Bayview site design at 30% stage. Geotech report commissioned.
Mataruahou (Napier Hill) - Rising and Falling Trunk Mains	Initiate	0%	Several projects relating to the Mataruahau (Napier Hill) - Rising and Falling Trunk Mains have been previously raised in Sycle. These projects are listed below for reference only. 1. PRUID100299 - Borefield No.1 Rising Main Extensions - Latham Street to Carlyle Street 2. PRUID100424 - Borefield No.1 Rising Main Extensions - Carlyle Street to New Reservoir on Hospital Hill 3. PRUID100427 - Chaucer Road Pump Station Relocation 4. PRUID100428 - Hospital Hill falling main 5. PRUID100429 - Carlyle Street Trunk Main Improvements The scope of all the above projects are consolidated in this project [Mataruahau (Napier Hill) - Rising and Falling Trunk Mains].
Meeanee Bore Treatment Upgrade	Transfer and Close	71%	Option assessment and pipeline model to take place by external contractors.
New water treatment plants design for Borefields No.1 & 2	Initiate	0%	Project is subject to the Borefield Selection process, however this has become a critical path project.
Puketapu Road Trunk Main Upgrade	Initiate	12%	Detailed Design required for construction of pipeline extension. Construction to wait until the borefield location is confirmed by water flow and quality tests.
Reservoir Inlets and Outlets Improvements	Plan and Execute	53%	Initial project concept has been changed and the project construction can now take place without being restricted to water usage.
Tamatea & Parklands DMA	Plan and Execute	63%	Completion date targeted for 22 April 2021. 22/03 - Completion date still on target 26 March - Letter to residents to be sent out 29 March - information pop-ups to be held 8 April - Community meeting 12 April - App. reporting period to start 6 May - App. reporting period ends
Taradale Borefield Rising Main Extension	Initiate	12%	Detailed Design required for construction of pipeline extension. Construction to wait until the borefield location is confirmed by water flow and quality tests.
Taradale Borefield Rising Main Extension - Church Road (Puketapu Rd to Tironui Dr)	Initiate	6%	Detailed Design required for construction of pipeline extension. Construction to wait until the borefield location is confirmed by water flow and quality tests.
Taradale Borefield Rising Main Extension - Guppy intersection to New Borefield No.2	Initiate	6%	Detailed Design required for construction of pipeline extension. Construction to wait until the borefield location is confirmed by water flow and quality tests.
Taradale Reservoir	Plan and Execute	85%	Asset in operation. Finalising Asset Manager acceptance criteria. Practical and final completion certificate to be issue in January 2021
Taradale Reservoir Falling Main Upgrade	Initiate	12%	Detailed Design required for construction of pipeline extension. Construction to wait until the borefield location is confirmed by water flow and quality tests.
Te Awa Watermain Extension - Philips-Awatoto Rd	Initiate	0%	Water Supply main is required to be extended from Te Awa Road to accommodate the new Industrial subdivision. This project is requiring a budget from development contributions. Feasibility studies have been done and water has been modelled, waiting for funding to design and build. Project waiting on PRUID100235
Tironui Reservoir Membrane Roof	Transfer and Close	100%	Practical completion issued 24 June 2020 - in defects With Asset Owner for gateway 5 approval
Trial Bore No. 2 Taradale Area	Initiate	18%	Multi Criteria Analysis currently being finalised for site selection. Waiting for Property Purchase/access agreements to enable this trial project to proceed.
Trial Bore: Awatoto #3	Initiate	15%
Trial Bore: No.1 (Papakura Domain)	Initiate	74%	Project completed. In defects period from 7/12/2020. Some minor works outside the contract to be completed in April 2021.
Western Hill Reservoir (Mission Estate)	Initiate	0%	Working with Mission Hills development to secure site for future reservoir.
Sycle Phase Legend
Define	The Project Sponsor is responsible for completing and reviewing details prior to Gateway 1. This is the project scoping phase detailing the objectives and justification work required for the project.
Initiate	Gateway 1: approval phase
Programme	Gateway 2: This step is the recommendation that the project in its current form be executed as planned in the LTP
Plan & Execute	Gateway 3: Approval indicates that the Project Manager accepts responsibility for project execution.
Transfer & Close	Gateway 4: Plan & Execute tasks have been completed (inc. Defects period) and project ready for final closeout.
Monitor & Control	Gateway 5: Transfer & Close tasks have been completed and the project can be closed.

D) Summary of reactive maintenance and major operations events

Q1:

- Otatara reservoir overflow event, from 17 September 2020 4:30pm to 18 September 2020 1.15pm. No damage to the structures or adjacent properties as the overflow discharging directly to storm water network. Faulty float switches identified as root cause when Otatara booster set to ‘float control’.

Q2:

- Apart from the additional monitoring operations triggered by the flooding event in November, no other events recorded.

Q3:

- Chlorine dosing malfunction at T3 bore on 2 January 2021, resulting in approximately 23 hours of unchlorinated water supplied to the reticulation. Commissioning of the online chlorine monitoring equipment before the end of this year (as identified in the WSP) will eliminate this hazard.

E) DWSNZ Treatment Plant / Bores Compliance overview

To date, no transgressions have been recorded at Treatment plants / Bores in 2020/2021 compliance year. Compliance per category per quarter and Overall Compliance is presented in the table below.

Bore / Plant name

Bacterial Compliance

Protozoa Compliance

Chemical Compliance

Radiological Compliance

Overall Compliance

2020-2021

A1 Bore

pending

C1 Bore

pending

T2 Bore

pending

T3 Bore

pending

T5 Bore

pending

T6 Bore

pending

T7 Bore

pending

F) DWSNZ Distribution Zone Compliance overview

To date, no transgressions have been recorded within Distribution Zone in the 2020/2021 compliance year. Compliance per category per quarter and Overall Compliance is presented in the table below.

Distribution zone name	Bacterial Compliance				Chemical Compliance				Overall Compliance
Distribution zone name	Q1	Q2	Q3	Q4	Q1	Q2	Q3	Q4	2020-2021
Napier NAP001NA									pending

G) Health Act 69ZE – ‘Duty to investigate complaints’ summary figures

Customers’ Service Requests (SR) are captured in MagiQ software. Each SR is categorised from the list below:

From a water quality and risks perspective, the main focus is given to clarity, odour, taste and pressure/flow issues. Numbers of SRs received for each of these categories are presented in the table below.

Service Request category	Q1			Q2			Q3			Q4
Service Request category	Jul20	Aug20	Sep20	Oct20	Nov20	Dec20	Jan21	Feb21	Mar21	Apr21	May21	Jun21
Q – Clarity	18	13	38	59	42	56	64	73	52
Q – Odour	0	0	0	0	0	0	0	0	1
Q – Taste	3	1	1	0	0	0	0	0	0
Q – Pressure / Flow	1	5	1	2	2	1	3	2	5

H) Production summary figures and water take Resource consent compliance

Summary of the drinking-water production (abstraction):

Water Production – All Bores

Jul20

Aug20

Sep20

Oct20

Nov20

Dec20

Jan21

Feb21

Mar21

Apr21

May21

Jun21

Production [m3 x1000]

736

724

754

885

796

973

1,063

863

870

Summary on the current Resource Consent compliance and conditions:

- NCC has been fully compliant with Resource Consent conditions for 2020/2021.

- NCC is sharing raw production figures database with HBRC at the end of each month to demonstrate compliance.

- Main Resource Consent conditions:

· The consent is granted for a period expiring on 31 May 2027.

· The cumulative rate of take of water (from all wells) shall not exceed 784 L/s.

· The cumulative maximum 7-day volume take (from all 11 wells) shall not exceed 387,744 m3.

· See Resource Consent (Doc. ID: 920969, link) for more details and other conditions.

I) Report on Compliance with the Drinking-water Standards for NZ 2005 (Revised 2018) and duties under Health Act 1956 (for period 1^st July 2019 to 30^th June 2020)

NCC’s Drinking Water Assessor shared the above titled Report with Council on 23 November 2020.

Napier Water Supply has achieved full compliance with Bacterial, Protozoa, Cyanotoxin, Radiological, Chemical and Overall compliance requirements as set in current Drinking-water Standards for New Zealand and met all duties under the Health Act, for the 2019/2020 compliance year period.

5.4 Significance and Engagement

N/A

5.5 Implications

Financial

N/A

Social & Policy

N/A

Risk

No risks have been identified.

5.6 Options

The options available to Council are as follows:

1. The purpose of this report is to present information to Council. Options have not been presented.

5.7 Development of Preferred Option

N/A

At the Meeting

The minutes of the Sustainable Napier Committee are yet to be approved and will be provided at the Māori Committee Meeting 14 May 2021.

5.8 Attachments

a REPORT ON THE ASSESSMENT OF THE PERFORMANCE OF THE WSP

b Water Safety Plan (Under Separate Cover)

c Report on Compliance with the Drinking-water Standards for
New Zealand 2005 (Revised 2018) and duties under Health Act 1956 (Under Separate Cover)

PDF Creator

Māori Committee - 14 May 2021 - Open Agenda

Reports from Future Napier Committee held 6 May 2021

1. Resource Consent Activity Update

Type of Report:	Enter Significance of Report
Legal Reference:	Enter Legal Reference
Document ID:	1278530
Reporting Officer/s & Unit:	Luke Johnson, Team Leader Planning and Compliance

1.1 Purpose of Report

This report provides an update on recent resource consenting activity. The report is provided for information purposes only, so that there is visibility of major projects and an opportunity for elected members to understand the process.

Applications are assessed by delegation through the Resource Management Act (RMA); it is not intended to have application outcome discussions as part of this paper.

This report only contains information which is lodged with Council and is publicly available.

Committee's recommendation

Councillors Price / Taylor

The Future Napier Committee:

a. Note the resource consent activity update.

Carried

Background Summary

The following is an outline of recent activity regarding applications received by Council for consenting pursuant to the RMA.

Following on from the March update, an increase in resource consent applications submitted to Council has continued. 35 resource consent applications have been submitted in comparison to 22 received at the same time last year. The range of resource consent applications are very broad. The majority of applications received are residential in nature including multi unit developments, freehold and unit title subdivisions (creating less than 10 lots) and single dwellings. The balance of the developments proposed in this period relate to rural land uses and a limited number of commercial developments.

The table below outlines the current resource consenting activities in Napier and the status of these for information purposes. Whilst this is not an entire list of all applications currently being assessed or having been determined, they are significant or noteworthy applications of which details are being provided in this report.

Summary Table

Address	Proposal	Current Status	Update
62 Raffles Street, Napier	S127 Proposed variation to reduce imposed Financial Contributions	Awaiting Applicant response	Previously reported to Future Napier Committee. No further update
9 Turner Place, Onekawa	Multi Unit Development and One Lot into Seventeen Lot Subdivision	Further information requested	Previously reported to Future Napier Committee. No further update
107 Ford Road, Onekawa	Multi Use Commercial Development Stage 1 Courier Depot with Ancillary Office and EuroCity Marine, and Stage 2 Vehicle Showroom	Under assessment	Previously reported to Future Napier Committee. No further update
16 and 38 Willowbank Avenue, Meeanee	Proposed Lifestyle Village	Application to proceed to hearing	Previously reported to Future Napier Committee. No further update
480 Gloucester Street, Taradale	Establish Temporary Carpark and Ancillary Earthworks for Proposed Building Platform	Further information requested	Previously reported to Future Napier Committee. Further detail provided below.
480 Gloucester Street, Taradale	Extension Indoor Sports Facility, Ancillary Car Parking, Earthworks and Subdivision (Boundary Re-alignment)	Further information requested	Further detail provided below.
33 Rogers Road, Napier	Establish a Camping Ground and Caravan Park	Further information requested	Further detail provided below.
94 Munroe Street, Napier	Proposed Commercial Building (Office and Retailing) and Ancillary Signage	Resource Consent issued
195-197 Tennyson Street, Napier South	Proposed Car Dealership and Workshop	Resource Consent issued
Kainga Ora-Homes and Communities
	Multi Unit Development (24 Units), 12 Lots into 24 Lots Subdivision, Ancillary Earthworks and NESCS in the Main Residential Zone	Further information requested	Further detail provided below.

480 Gloucester Street, Taradale – Establish Temporary Carpark and Ancillary Earthworks for Proposed Building Platform

The applicant has responded to Council’s Section 92 request for additional information. However a number of matters raised within this request have not been adequately addressed. In particular Council has asked the applicant to revise their submission to be specific to the proposed Temporary Carpark and Ancillary Earthworks for Proposed Building Platform.

Figure 1. Proposed building platform location

Figure 2. Temporary car park

480 Gloucester Street, Taradale – Extension Indoor Sports Facility, Ancillary Car Parking, Earthworks and Subdivision (Boundary Re-Alignment)

This application forms the main application of a wider suite of applications for the expansion of the Pettigrew Green Arena. The upgrade to the arena will significantly increase its capacity and provide for improved indoor sports facilities for the Hawkes Bay Region. In summary, the project involves the construction of a new building to the rear of the existing Pettigrew Arena facility to accommodate 4 futsal courts capable to accommodating various indoor sports such as basketball and volleyball.

The following expert reports have been submitted as part of this application;

· Geotechnical Interpretative Report for the purpose of identifying geotechnical constraints and confirming site suitability (geotechincally).

· Detail Site Investigation to confirm any soil contamination issues and status of the proposal under the NES in terms of the proposed land use and the removal of soil from site.

· Archaeological Risk Assessment anticipate the risk of discovery of archaeological items and recommend approaches for different components of the project.

· Design Statement, Development Plans and Landscaping Concept Plan which detail the design elements proposed for the new building and to provide the landscape concept.

· Engineering Services addressing wastewater, water supply and stormwater servicing solutions and the extent of earthworks.

· Traffic Impact Assessment to assess the layout of the proposal with regard to access, car parking and effects on the surrounding roading network.

· Acoustic Assessment To determine potential noise levels, assess effects on the surrounding environment and to make recommendations regarding necessary mitigation/management.

· Light Spill Assessment which confirms compliance of lighting design with the District Plan standards relating to light spill and glare effects.

· Cultural Impact Assessments are also in the process of being prepared by Te Taiwhenua o te Whanganui ā Orotu and Ngāti Pārau Hapū Trust. The applicant has indicated these assessments will be provided to Council in due course.

Council has issued a further information request under Section 92 of the Resource Management Act. The matters requiring further information relate to,

· the description of the proposal,

· transport,

· earthworks and geotechnical assessment,

· infrastructure (water supply) relocation,

· erosion and sediment control,

· details of the proposed legal instruments (EIT and HBRC),

· cultural impact assessments,

· layout and configuration of the relocated park assets,

· social impacts of the proposal (Crime Prevention Through Environmental Design Guidelines),

· sunlight/shading assessment,

· affected persons consultation and approvals, and

· development plans.

Assessment of the proposal will continue upon receipt of all requested additional information.

Figure 3. Proposed PGA Extension

Figure 4. Site Plan

33 Rogers Road, Napier – Establish a Camping Ground and Caravan Park

The proposed caravan park will have capacity to accommodate 50 units and will be accessed from Rogers Road. Additionally, the proposal includes the upgrading of the vehicle crossing from Rogers Road, a new access way within the development, car parking spaces and retention of the existing dwelling and sheds. As part of the resource consent application, the applicant has submitted a Detailed Site Investigation and Traffic Impact Assessment.

Council has issued a request for further information under s92 of the Resource Management Act in relation to the scale and intensity of the use, scale of proposed earthworks, reticulated services (i.e. water) and the need for consultation with Hawke’s Bay Regional Council and Waka Kotahi NZ Transport Agency.

Assessment of the proposal will continue upon receipt of the additional information.

Figure 5. Site plan

Figure 6. Conceptual landscape plan

1-23 Seddon Crescent, Napier – Multi Unit Development (24 Units), 12 Lots into 24 Lots Subdivision, Ancillary Earthworks and NESCS

The proposal involves the removal of the existing dwellings across all sites (nine in total) and the construction of 24 new dwellings. The site presents an opportunity to create higher density residential living in the heart of an existing community. The site lends itself to such development given its close proximity to Napier Boys High School, parks and recreation areas including, the Marine Parade Reserve, and nearby main transport routes.

The development proposes;

· A walk-up apartment building to the north-eastern corner of the site, comprising 4 x one bedroom units and 4 x two bedroom units;

· 6 x four bedroom units (duplex);

· 8 x two bedroom (duplex/triplex);

· 2 x three bedroom units (duplex);

· 32 car parking spaces;

· 16 freehold lot subdivision; and

· Proposed lot 25 being a unit title subdivision that will comprise Units 9-16 and respective car parking spaces.

Council has issued a request for further information under s92 of the Resource Management Act in relation to visual treatments of the development, stormwater treatment, wastewater and pedestrian and vehicle access.

Assessment of the proposal will continue upon receipt of the additional information.

Figure 7. Site plan

Figure 8. Conceptual elevation plans (Seddon Crescent)

Figure 9. Conceptual elevation plans (TeAwa Park)

At the Meeting

The minutes of the Future Napier Committee are yet to be approved and will be provided at the Māori Committee Meeting 14 May 2021.

1.2 Attachments

Nil

Māori Committee - 14 May 2021 - Open Agenda

Reports from Napier People and Places Committee held 29 April 2021

1. Napier Social Monitor Report 2020

Type of Report:	Information
Legal Reference:	N/A
Document ID:	1302437
Reporting Officer/s & Unit:	Michele Grigg, Senior Advisor Policy

1.1 Purpose of Report

To provide a summary of findings from the 2020 Napier Social Monitor report.

Committee's recommendation

Councillors Simpson / Chrystal

The Napier People and Places Committee:

a. Receive the Napier Social Monitor report 2020.

Carried

1.2 Background Summary

A Social Monitor survey has been commissioned by Napier City Council biennially since 1998. In 2019, the Social Monitor was reviewed to more appropriately reflect the re‑instated role of local government in improving and monitoring community wellbeing. The survey is now undertaken annually by SIL Research. The most recent survey was conducted in August/September 2020. This report presents an overview of the survey and key findings.

1.2.1 Survey purpose and objectives

The purpose of the Social Monitor is to provide information to inform the development of policies and initiatives to enhance social wellbeing in Napier. The survey collects information about the quality of life of Napier residents. Specifically, it measures:

· Quality of life

· Social connection and diversity

· Safety

· Accessibility

· Community mental wellbeing and health status

· Housing and neighbourhood

· Volunteering and employment

· Emergency management.

Composite measures for social connections and mental wellbeing are derived from responses to a set of individual questions. A social index measure is also included, which is derived from responses to questions designed to evaluate residents’ quality of life.

The 2019 Social Monitor questionnaire was used again in 2020 (Attachment A) to enable tracking over time. The 2020 Monitor also included a set of questions to determine the impact of COVID-19 on the wellbeing of residents. These replicated questions included in the Napier COVID-19 Wellbeing Survey, conducted by Council during June 2020 when the country was at Alert Level 3. Where relevant, findings are compared to that survey as well as to the 2019 Social Monitor.

Note that the Social Monitor differs from the quarterly Napier City Council Residents Satisfaction and Service Delivery Survey, which focuses on gaining regular feedback from residents on Council services and facilities.

1.2.2 Survey methodology

The slightly revised 2020 Social Monitor survey was tested prior to starting data collection, which occurred between 11 August and 21 September 2020. The same sampling approach was used as for the 2019 survey, to ensure a proportional spread of respondents from each of the four electoral wards, by age and gender.

Data collection methods employed to ensure residents had an opportunity to complete the survey included: telephone surveys, social media links to the online survey, and postal survey forms to 500 letterboxes.

1.2.3 Data analysis

Data underwent a quality control check before analysis. A total of 450 surveys (ages 18+ years) were used in the final analysis. This sample size provides for accurate reporting at the 95% confidence level.

Responses were statistically weighted. Weighting ensures that specific demographic groups are neither under nor over-represented in the final data set and that each group is represented as it would be in the population. Gender, ethnicity, and age weightings were applied to the data to reflect the 2018 Census.

The main groups analysed in the report are: ward, age, gender, ethnicity, home ownership, and length of time living in Napier. Only statistically significant differences are commented on (at the 95% confidence level). Where differences are not significantly different, no comment is made.

1.2.4 Survey findings

The Social Monitor report (Attachment B) presents findings from the survey. It compares findings to the 2019 Social Monitor, and to the 2020 COVID-19 Wellbeing Survey where applicable.

Overall, in 2020, the most important aspects of overall community life in Napier were similar to or improved, compared to 2019. The composite Social Index measure (a sum of scores measuring residents’ quality of life) was 71.4 in 2020 (a good level), which was a slight improvement on 2019’s score of 68.8. The main area with lower ratings was perceived community safety.

Main findings are listed below, with changes since the 2019 survey listed first.

Key changes between 2019 and 2020

· ñ The percent of residents with social connections increased in 2020 (78%, compared to 73% in 2019).

· ñ The percent of residents with friends or relatives they can count on in times of trouble increased in 2020 (89%, compared to 81% in 2019).

· ñ Ratings for self-reported good health increased in 2020 (70%, compared to 58% in 2019).

· ò Fewer residents said their quality of life had improved in 2020 (34%, compared to 42% in 2019), although more believed their quality of life had remained the same.

· ò The percent of residents concerned about the COVID-19 situation decreased (49%, compared to 61% in the June 2020 Wellbeing Survey 61%).

· ñ Ratings for feeling unsafe in Napier increased in 2020 (17%, compared to 13% in 2019).

Ward differences

· Taradale (83%) and Ahuriri (88%) residents were more likely to report their life in Napier as good or very good (compared to 79% of all residents)

· The proportion of residents who felt safe was similar across the wards. However, Onekawa-Tamatea (25%) and Nelson Park (27%) residents were less likely to feel safe walking alone in their neighbourhood after dark (compared to 36% of all residents)

· Residents from Nelson Park were less likely to agree their neighbourhood had everything they need (61%, compared to 69% of all residents)

· Fewer residents from Onekawa-Tamatea felt their community could cope after a major event or disaster (39%, compared to 44% overall)

· All four wards showed an improved social connection score for ‘I know I have friends or relatives I can count on in times of trouble’ compared to 2019, with Ahuriri ward showing the greatest improvement

o More residents in Ahuriri also agreed they know their closest neighbour by first name and feel accepted by the community, compared to 2019

o More residents in Onekawa-Tamatea agreed people in their community care for and help one another, and that they felt accepted by the community, compared to 2019

o Taradale ward showed the most consistent results between years for the social connection measures.

Impact of COVID-19

· Just under half of residents (49%) were concerned about the COVID-19 situation in September 2020, compared to 61% in June 2020. Younger residents were least concerned about this issue.

· 57% of residents said the COVID-19 situation had an overall negative impact on them or their family. There was no change in reported negative impact between June and September 2020.

· The impacts of COVID-19 and lockdown were named as the main reasons for quality of life declining in 2020.

· Residents who reported a positive COVID-19 impact were more involved in walking and cycling. In addition, 20% of residents said they had increased their walking/cycling since lockdown.

Other key findings

· 82% of residents saw themselves living in Napier in the next five years (76% in 2019).

· 79% said their life in Napier is ‘good’ or ‘very good’ (74% in 2019).

· 73% agreed they felt safe in Napier (75% in 2019)

· 70% agreed they were in good health (58% in 2019)

· The average agreement score for ‘social connections’ increased to 78% (73% in 2019)

· For ‘house and neighbourhood’ the average agreement score increased to 82% (77% in 2019)

· For ‘accessibility’ the average agreement score decreased slightly to 60% (63% in 2019)

· Four questions were asked to gain an approximate measure of community mental wellbeing (all refer to the previous six month time period):

o I have worried about a lot about everyday problems (39% somewhat or strongly agreed, down from 48% in 2019)

o I have felt down or depressed (37%, down from 42%)

o I have felt lonely at least some of the time (34%, down from 36%)

o I have had little interest or pleasure in doing things (22%, down from 28%).

· The overall mental wellbeing index therefore improved slightly between 2019 and 2020 with a score of 10.3 (10.7 in 2019, maximum score is 20). The most vulnerable groups were found to be 18-39 year olds, females, those with lower income (under $20,000), and those living in a rented property.

· Note this index is indicative only and does not infer mental health status.

Suggested improvements

Residents were asked what could be improved in Napier and in their neighbourhood.

· The most mentioned improvement was ‘safety/policing/reduce crime’ (21%) – compared to last year’s most mentioned improvement of ‘fix water’ (13%).

· The second and third most mentioned in 2020 were fix water (8%) and more activities/ activities for youth/things for kids (8%).

· 7% said nothing needed improving.

· The most cited improvements in each ward were:

o Ahuriri Ward – traffic, transport, and road control (18%)

o Onekawa-Tamatea Ward – security, safety, crime control, gangs (28%)

o Nelson Park Ward – security, safety, crime control, gangs (25%)

o Taradale Ward – security, safety, crime control, gangs (20%).

1.3 Issues

The Council’s key performance indicator for safety is collected via the Social Monitor. The safety question was altered slightly in the 2019 Social Monitor, which means information is not directly comparable to earlier years but presents a more accurate picture.

Levels of overall safety have declined slightly – 73% strongly or somewhat agreed they felt safe in Napier (compared to 75% in 2019). There continues to be an increase in the percentage of people feeling unsafe, from 5% in 2014 to 13% in 2019 and 17% in 2020.

Information from the COVID-19 Wellbeing Survey, conducted in June 2020, shows the community continued to experience impacts from COVID-19 and that some of these are positive – particularly building social connections and increased physical activity such as walking and cycling.

1.4 Significance and Engagement

A distribution plan has been prepared. This involves:

· Providing the full Social Monitor 2020 report to other Council departments to inform ongoing planning and delivery of services

· Sharing key findings with Council’s Community Network, which includes a range of social service organisations and government agencies

· Sharing key findings with the Safer Napier Strategic Group, which includes representatives from agencies including Hawke’s Bay District Health Board, Ministry of Social Development, New Zealand Police, ACC, Te Puni Kōkiri, Kāinga Ora, and a number of community organisations who have a focus on community safety

· Posting the full report on Council’s website (www.napier.govt.nz/napier/community-development/social-monitor/).

1.5 Implications

Financial

N/A

Social & Policy

Findings support the focus areas of the Safer Napier programme and service agreements held by Council with community organisations. They also help with the ongoing monitoring of Council’s programmes and strategies and with tracking progress for key measures of wellbeing.

The survey will continue annually to enable tracking of trends over time. The 2021 survey will be conducted in September.

Risk

N/A

1.6 Options

The options available to Council are as follows:

a. To receive the Napier Social Monitor report 2020.

1.7 Development of Preferred Option

N/A

At the Meeting

The Officer spoke to the report, along with Virgil Troy and Nataliya Rik of SIL Research, noting:

· Preceding the Social Monitor survey being administered, New Zealand had been in level four lockdown, and after that in periods of restricted movement due to community COVID outbreaks. These lockdowns will have had a direct impact on the survey results, reflecting the community feeling of having escaped a health pandemic relatively unscathed.

· Open ended questions were not used in the Social Monitor survey, but were in the COVID-19 Wellbeing survey conducted in June 2020.

· All 450 people who participated in the survey completed the whole survey.

· The increase in people feeling connected could be attributed to the community going through COVID lockdowns together. Also the Government’s messaging about being kind could have helped create a feeling of connectedness.

· Results showed cycling and walking increased, however people had more time to be physically active during lockdown.

· Sample selection is utilised to ensure a different sample of the community is surveyed each time.

· The low emergency management rating is on par with other Territorial Authorities and is not unexpected. A lot of the community do not realise council’s involvement in emergency management.

· The information produced by the survey will be distributed around council, so it can be used in planning and give guidance and direction.

· Surveys can be developed in response to significant events as required.

Councillor Mawson joined the meeting at 10.20am

1.8 Attachments

a NCC Social Monitor Questionnaire 2020

b NCC Social Monitor Report 2020 (Under Separate Cover)

Māori Committee - 14 May 2021 - Open Agenda

2. Safer Napier Programme - Annual Update

Type of Report:	Information
Legal Reference:	N/A
Document ID:	1302975
Reporting Officer/s & Unit:	Rebecca Peterson, Senior Advisor Policy Michele Grigg, Senior Advisor Policy

2.1 Purpose of Report

To provide a summary of the 2019-2020 year of the Safer Napier programme, including key highlights and benefits to Council and the Napier community.

Committee's recommendation

Councillors Crown / Browne

The Napier People and Places Committee:

a. Note the Safer Napier programme update.

Carried

2.2 Background Summary

As part of the international network of ‘Safe Communities’, Napier City Council (NCC) continues to work with other agencies to prevent harm from injury, crime and addiction and to help build resilience in our community. The COVID-19 pandemic has brought with it a number of challenges and opportunities for Safer Napier partner agencies, many of which were involved in the emergency welfare response. This report to Council was delayed due to the pressures of COVID-19 and the Napier Rainfall Event. The report highlights key projects and initiatives that have occurred over the past year and summarises the impact, range and reach of these safety projects in Napier. The Safer Napier programme is due for reaccreditation as an international safe community (every five years) later in the year. A subgroup of the Safer Napier Strategic Group is planning for this now. As an established and nationally recognised programme, reaccreditation requirements are less onerous while still requiring a high standard of application.

A number of incidents have occurred in our public places recently. This, along with continued concern regarding behaviour around Clive Square and Marewa has prompted the establishment of internal working group, with a focus on what Council can do and/or influence in response. This work contributes to the Safer Napier programme and vice-versa.

Programme Planning

The Safer Napier Strategic Plan 2017-2021 continues to drive the vison and goals of the Safer Napier programme.

· People are injury free in Napier

· Napier is free from crime

· Napier roads are safe for all

· People in Napier keep themselves safe

· Napier is free from addiction related harm

After reaccreditation we will begin the process of reviewing the Safer Napier Strategy (Attachment A) including our vision, goals and if necessary the structure of how Safer Napier operates. Reviewing our strategic direction every few years, allows Safer Napier to incorporate the local knowledge of agencies, community voice, and align and contribute to relevant national and regional strategies.

The annual planning workshop, involving all Safer Napier signatories will also contribute to the development of the 2021-22 Safer Napier Action Plan. Safer Communities Foundation New Zealand (SCFNZ) request our Safe Napier Strategic Group complete an annual Governance Survey. The survey findings provide insights into how the programme is being governed, strengths and weaknesses, and offers suggestions for improvement. We are consistently in the target zone category overall (within the highest score zone).

Projects

The programme’s latest annual report 2019-2020 (Attachment B), highlights the range of projects delivered under Safer Napier for each goal area. This is also available on Council’s website (search keyword #safernapier) along with other Safer Napier documents, and a summary is published in Napier’s free community newspaper.

Project highlights for the 2019-2020 year include:

· Coffee with a Cop: In its third year, this project brings police officers and the community together, over coffee, to discuss issues, build trust and learn more about each other. This year we held Coffee with a Cop at six Napier locations, over 20 Police officers took part, and 199 hot drinks were shared. Issues raised were varied, and covered neighbourhood disputes, netsafe advice, traffic issues and home security. There was a high level of support for the initiative, with café’s and Police both 100% satisfied and keen to participate in Coffee with a Cop again.

· Hill Hosts: In a strong or long earthquake and tsunami event, an estimated 15,000 people are expected to evacuate to Napier Hill as this provides the only tsunami safe ground immediately north of the city centre. Building on Shake Out /Tsunami Hikoi, the Hill Hosts project is a partnership with Napier Hill residents, Napier Neighbourhood Support, Hawke’s Bay Civil Defence Emergency Management and Napier City Council. This involves increasing the understanding of hill residents of the situation and gaining a willingness to support tsunami evacuees. Council is looking at the condition of pathways, steps and lanes up and on the Hill, potential evacuation meeting areas, as well as likely corridors, some of which will have been damaged from the Napier Rainfall Event.

· Alcohol Free Environments: Hawke’s Bay has one of the highest levels of hazardous drinking in New Zealand. One of the key 2019/20 actions for the Napier and Hastings Joint Alcohol Strategy was to promote alcohol free environments at small and large events. The “Alcohol Free Zone” brand was developed including a digital toolkit for online promotions. The brand resources have been used at several key Napier events, youth council events and community events. Safer Napier worked with Hawke’s Bay Regional Council to remove all alcohol advertising from the Go Bay Hawke’s Bay public buses and Council managed bus stops.

· Look out for your Neighbour: This campaign was initiated in 2019 and has been promoted again following the COVID-19 lockdown and in early 2021. Using a range of online, print and radio media channels, the campaign features local Napier people to raise awareness and encourage the community to look out for vulnerable neighbours, especially the elderly.

2.3 Issues

Council provides ongoing funding for the part time Safer Napier Coordinator. Internal staff resource, costs incurred for programme coordination and to support projects is provided through NCC’s internal funding and staff from partner agencies. There is no funding available for local safe communities from the SCFNZ, ACC, DHB’s or Police.

SCFNZ (the national body) is part-funded by Te Hiringa Hauora (Health Promotion Agency). They are investigating other sustainable funding options following the withdrawal of funding by ACC, which was their major funder.

2.4 Significance and Engagement

The Safer Napier programme relies on open and transparent feedback and input from a range of sources, including our signatory partners, the community and official data. We facilitate an annual workshop which contributes to the setting of priorities and projects for the year ahead. At the end of the year, key achievements are reported back to the community, summarised in the local newspaper and programme documents made available online.

We have developed a quarterly newsletter that highlights key projects during the year (Attachment C) for signatory agencies to share with their organisations and key stakeholders. The need for more regular communication with our signatory agencies was identified through our annual Governance Survey.

2.5 Implications

Financial

Council’s Long Term Plan (LTP) 2021-31 includes ongoing baseline funding for delivery of the Safer Napier programme ($50,000 for part time contractor, accreditation costs and some project costs). Project funding is sought through external channels wherever possible, however this can at times be difficult to source. Partner agencies are often not in a position to fund the programme and funding sources for projects can be variable.

The programme remains viable through ongoing support from Council in the form of staff time and operational funding.

Social & Policy

There have been a number of opportunities and challenges throughout the year.

· During the COVID-19 response and the recent Rainfall event, the Safer Napier partners were a key resource helping establish the Network of Networks used to help coordinate the Hawke’s Bay CDEM welfare response.

· The Safer Napier Strategic Group completed the following submissions, Online gambling in New Zealand and the Napier Positive Aging Strategy.

· Safer Napier Strategic Group partners and Council staff attended Crime Prevention Through Environmental Design (CPTED) professional development training ensuring a consistent understanding and approach to safe environments in Napier.

· The Safer Napier Coordinator was appointed member of the Fire Emergency NZ Hawke’s Bay Local Advisory Committee providing independent advice on local needs, issues and risks and the Pan Pacific Safe Community Network Board (PPSCN) sharing knowledge and examples of best practice.

The Safer Napier Programme plays an important role in community safety as it demonstrates collective action across a range of Government and non-Government agencies under one umbrella. A large component of initiatives delivered under the programme focus on strengthening neighbourhoods and positive social connections which contribute to a higher degree of resilience and sense of security within the community.

Having an identified Ambassador for the programme, Mayor Wise, further strengthens its reputation, both locally and nationally.

Risk

As mentioned, Council is the primary funder for the delivery of Safer Napier and many of its flagship projects and events. Continued funding commitment is essential for the programme’s ongoing sustainability.

2.6 Options

The options available to Council are as follows:

a. Note the Safer Napier annual summary for 2019-20

2.7 Development of Preferred Option

N/A

At the Meeting

The Officer spoke to the report and made the following clarifications:

· Council has previously asked other organisations involved in the programme for financial contributions. It has received financial and staff support for individual projects which are in line with the funding organisation’s objectives. There has been no contribution towards the administration of the programme, but council could ask again in the future.

· The newsletter was developed to highlight key projects to partner organisations. It could be used to attract support from non-partner organisations.

· The newsletter is available on the council website, and is sent to all organisations on the council’s community network email list.

· To distribute the newsletter to the disabled community it would need to be sent in accessible formats. There is a project underway to get council’s key documents converted into accessible formats. The Safer Napier newsletter could be converted in the future, depending on budget availability.

· One of the Safer Napier goals is to reduce addiction harm in the community, and that includes vaping. There is a desire to strengthen the smoke free policy going forward, and that could include vaping.

2.8 Attachments

a Safer Napier Strategy 2017-2021

b Safer Napier Annual Report - July 2019 to June 2020 (Under Separate Cover)

c Safer Napier Newsletter - Issue One, November 2020

PDF Creator

Māori Committee - 14 May 2021 - Open Agenda

3. Faraday Centre Business Case

Type of Report:	Information
Legal Reference:	N/A
Document ID:	1303314
Reporting Officer/s & Unit:	Antoinette Campbell, Director Community Services

3.1 Purpose of Report

To receive the Faraday Centre Business Case and note that it will be available to the public for the remainder of the 2021-31 Long Term Plan consultation.

Committee's recommendation

Councillors Simpson / Price

The Napier People and Places Committee:

a. Receive the Faraday Centre Business Case for information

b. Note the Business Case and summary will be published on Council’s website

c. Note the Business Case recommendations will be brought back to Council after 2021-31 Long Term Plan consultation, hearings and adoption.

Carried

3.2 Background Summary

Until early 2019, the Faraday Centre had been largely run by volunteers, with some support from Council, by the provision of a part-time reception staff member. Due to the retirement of the volunteer facility managers (the Prebensons), Council was asked to step in to manage the facility until a suitable new model of operation was decided. A business case was therefore developed to investigate options for the ongoing governance and management of the facility and collections, and to recommend a preferred model of operations.

3.3 Issues

The Faraday Centre Business Case follows Treasury’s single stage better business case model. It was developed in consultation with Council officers, Faraday Centre and MTG staff, members of the Hawke’s Bay Museums Trust, and councillors. The following key challenges were identified:

1. The building the Faraday Centre is housed in has significant seismic and health and safety issues that pose a risk to the safety of both staff and visitors and deter some people from visiting

2. The Faraday Centre is tired and run-down, and lacks the appropriate functionality necessary to become an attractive and compelling destination in Napier for visitors and locals

3. The Faraday Centre’s operating model is not sustainable and fit-for-purpose.

In response to these challenges, three investment objectives were derived as follows:

1. To ensure the Faraday Centre meets the required seismic and health and safety standards to ensure the safety of its staff and visitors

2. To develop the Faraday Centre into an attractive and compelling destination in Napier for locals and visitors alike

3. To ensure the governance and operation of the Faraday Centre is effective, sustainable and fit-for-purpose.

A full range of options were identified to address the challenges across multiple dimensions including location, building issues, service delivery and the operating model. The options were evaluated against the investment objectives and the affordability and achievability critical success factors to arrive at the preferred option for each dimension. These preferred options informed the recommended way forward being that; the Faraday Centre remains at its current location, it is strengthened to meet greater than 67% NBS and redesigned so it is fit-for-purpose, it delivers a range of services including interactive exhibitions, educational programmes, events and functions and other programmes, and the operating model is delivered by an independent trust. The business case recommends that the preferred approach is implemented over three phases:

· The first phase resolves the immediate issues with the Faraday Centre, including resolving land ownership issues with the New Zealand Defence Force (NZDF), resolving the immediate building issues and improving the Centre’s governance and operating models

· The second phase sees the Faraday Centre redesigned to improve the functionality and layout, and

· The third, and much later phase if the Council decides, is to acquire the remaining NZDF land (subject to negotiations) and increase the Centre’s land footprint (indoor and outdoor).

The business case makes a number of recommendations which will come back to Council for decisions depending on the outcome of community consultation on the Long Term Plan.

3.4 Significance and Engagement

This matter triggers the criteria and thresholds of Council’s Significance and Engagement Policy and is therefore a specific consultation topic in the draft 2021-31 Long Term Plan consultation document. The community are being asked whether to keep the Faraday Centre open (preferred), or to close it down temporarily, until the preferred model of operations recommended by the business case can be implemented. Consultation commenced on 12 April 2021 with submissions closing on 12 May 2021. Submissions will be considered by Council at the Long Term Plan hearings on 8 – 10 June 2021. This report recommends that the Business Case is published on Council’s website to assist the Napier Community in forming their views on Council’s preferred option to keep the Centre open.

3.5 Implications

Financial

There are no financial implications associated with receiving the report. There are financial costs associated with the Faraday Business Case which are being consulted on through the Long Term Plan.

Social & Policy

N/A

Risk

N/A

3.6 Options

The options available to Council are as follows:

a. Receive the Faraday Centre Business Case and note that the Business Case and Summary will be publish online to further inform the community if forming their views on its future to be considered during the Long Term Plan hearings and deliberations.

At the Meeting

The Officer spoke to the report and in response to questions clarified:

· The Faraday Centre Business Case supports keeping the centre open whilst the preferred model of operations can be implemented.

· During the first phase of the recommended approach, access needed through New Zealand Defence Force land will be negotiated.

· Since Napier City Council has taken over the Faraday Centre, visitation has increased. With seismic strengthening of the building it is hoped school group visits will resume.

The Youth Council representatives at the meeting suggested an open day aimed at teenagers would be a good way to introduce the Centre to their age group.

3.7 Attachments

a Faraday Centre Business Case (Under Separate Cover)

Māori Committee

Open Minutes

Meeting Date:	Friday 9 April 2021
Time:	9.03am – 10.50am
Venue	Council Chamber Hawke's Bay Regional Council 159 Dalton Street Napier

Present

Ngāti Pārau Hapū Trust – Chad Tareha (In the Chair)

Mayor Kirsten Wise

Maungaharuru-Tangitū Trust – Robbie Paul

Māngai ā-Hapori - Renee Brown

Māngai ā-Hapori – Rapihana Te Kaha Hawaikirangi

In Attendance

Director Community Services (Antoinette Campbell)

Pou Whakarae (Mōrehu Te Tomo)

Chief Executive (Steph Rotarangi)

Councillor Maxine Boag

Councillor Richard McGrath

Councillor Greg Mawson

Director City Strategy (Richard Munneke)

Manager Communications and Marketing (Craig Ogborn)

Manager 3 Waters Reform (Catherine Bayly)

General Manager (Rachel Haydon)

General Curator (Joseph Woolcott)

Manager Business Excellence & Transformation (Jane Klingender)

Manager Business & Tourism (Steve Gregory)

Manager Sport and Recreation (Glen Lucas)

Environmental Lead (Andrew Gass)

Administration

Governance (Anna Eady & Helen Barbier)

Karakia

Mōrehu Te Tomo

New Committee Members’ Oath

Newly appointed members made their oral declaration and signed their written declaration, which was witnessed by the Mayor:

Renee Brown
Rapihana Te Kaha Hawaikirangi

Apologies

The Committee accepted the apology from the Maraenui & Districts Māori Committee representative, Adrienne Taputoro.

Conflicts of interest

Nil

Public forum

Nil

Announcements by the Chairperson

Nil

Announcements by the management

Nil

Confirmation of minutes

C Tareha / R Paul

That the Minutes of the meeting held on Wednesday, 9 December 2020, were taken as a true and accurate record of the meeting.

Kua Mana

Agenda Items

1. Draft Memorandum of Understanding with Ngāti Koata

Type of Report:	Operational and Procedural
Legal Reference:	N/A
Document ID:	1285530
Reporting Officer/s & Unit:	Rachel Haydon, General Manager, National Aquarium of New Zealand Joseph Woolcott, General Curator

1.1 Purpose of Report

The National Aquarium of New Zealand (NANZ) presently holds one male tuatara (Sphenodon punctatus).

NANZ is engaging with Ngāti Koata, the iwi who whakapapa to tuatara. This engagement is vital as both an acknowledgement of Ngāti Koata as kaitiaki of this taonga species and also as part of the Department of Conservation (DOC) Wildlife Authorisation Authority permitting process in their application to hold tuatara in captivity.

Through initial conversations with Ngāti Koata, the iwi have proposed a draft Memorandum of Understanding (MOU) with NANZ/NCC and sent through a draft version for consideration. It is acknowledged that as part of these discussions and MOU, Ngāti Koata need to engage with mana whenua, who will act as kaitiaki of this tuatara in NANZ’s care.

NANZ seeks advice and support from the Maori Committee to:

· Determine if there any current MoU with Ngāti Koata preceding this one

· Endorse the appropriate Iwi Authorities who will act as kaitiaki of the tuatara held at NANZ

· Seek feedback on the conditions of a MOU with Ngāti Koata

It is expected NANZ will then engage with the appropriate nominated Iwi Authorities to determine next steps and engage with Ngāti Koata.

At the Meeting

The Council Officer spoke to the report, providing a brief overview. In response to questions from the Committee it was noted:

· NANZ are seeking someone to support them in the MOU negotiations with Ngāti Koata. This process is in the early stages and all conditions can be negotiated.

· There has not been a MOU previously, this is a new step in the DOC permit renewal process to hold tuatara in captivity. As it is the first MOU of this nature it will set a precedent for any others in the future.

· Ngāti Koata are engaging Ngāti Parau, as mana whenua, to be part of the negotiations and to act as kaitiaki of the tuatara in NANZ’s care.

· NANZ could also consult with Te Taiwhenua o Te Whanganui-a-Orotū about being involved in this process.

Māori Committee's recommendation

C Tareha / RTK Hawaikirangi

The Māori Committee:

a. Endorse the appropriate Iwi Authorities who will act as kaitiaki of tuatara at NANZ.

b. Endorse the NANZ General Manager and General Curator to engage with Ngāti Koata and negotiate the terms of the MOU with NANZ (as a facility governed by Napier City Council).

Kua Mana

2. Representation Review Overview

Type of Report:	Information
Legal Reference:	Local Government Act 2002
Document ID:	1293595
Reporting Officer/s & Unit:	Helen Barbier, Team Leader Governance

1.1 Purpose of Report

Following changes to the Local Electoral Act 2001 in relation to the creation of Māori wards, officers have considered Council’s high-level processes and timeframes concerning the representation review planned for 2023/2024. This report provides an overview of the representation review process, a timeline of the main steps in the process and an opportunity to initiate discussion on priorities for consultation and engagement with our community.

At the Meeting

The Officer spoke to this report noting how a representation review has been conducted in the past and how it would be conducted next time in the lead up to the 2025 election.

In response to questions it was noted:

· There has not been a formal report presented to Council in regards to the creation of Māori wards.

· The Council would like to have robust conversations with the whole community about this, and that will take time to do properly. It can be an emotive subject and the cut off date for a represenation review in the lead up to the 2022 election is too soon to allow the conversation to take place.

· Part of the conversation should be education about what it means for the community to have Māori wards, and how to vote for them.

· The Committee agreed the conversation with the community should not be rushed; if done properly it could address potential concerns communities often have about adopting Māori wards.

· The allocated budget for the representation review should be adequate. Costs will also be shared over the community engagement budgets.

· As other council’s are carrying out this process for the 2022 election, Napier City Council will be able to learn from their approach.

ACTION: Team Leader Governance to notify Committee about how many people in Ahuriri are on the Māori Electoral Roll.

Māori Committee's recommendation

C Tareha / R Paul

The Māori Committee:

a. Note the Representation Review Overview.

Kua Mana

Reports from standing committees

Māori COMMITTEE RECOMMENDATION

That the Māori Committee Recommendations arising from the discussion of the Committee reports be submitted to the Council meeting for consideration.

Reports from Napier People and Places Committee held 18 March 2021

1. Amendments to the 2021 Council/Committee Meeting Schedule

Type of Report:	Procedural
Legal Reference:	Local Government Act 2002
Document ID:	1291153
Reporting Officer/s & Unit:	Helen Barbier, Team Leader Governance

1.1 Purpose of Report

The purpose of this report is to seek approval for amendments to the schedule of Council and Committee meetings for 2021, as adopted on 22 October 2020 (Attachment 1 – Doc Id 1295698).

The proposed date changes are as follows:

Meeting	Previous Date	New Date
Council (Adopt LTP Doc)		8 April 2021 (1pm)
Māori Committee	21 May 2021	14 May 2021 (9am)
Council	3 June 2021	27 May 2021 (11am)
Council (LTP hearings)		8 June -11 June 2021 (9am)
Audit and Risk Committee	25 June 2021	16 June 2021 (1pm)
Council (adopt LTP/Rates)		29 June 2021 (9am)
Audit and Risk Committee	10 December 2021	26 November 2021 (1pm)

At the Māori Committee meeting

There was no discussion on this item.

Māori Committee's recommendation

R Brown / Mayor Wise

That the Council resolve that the Committee’s recommendation be adopted.

Kua Mana

Committee's recommendation

Councillors Brosnan / Chrystal

The Napier People and Places Committee:

a. Received the report “Amendment to the 2021 Council/Committee Meeting Schedule” dated 18 March 2021.

b. Adopt the amendments to the 2021 Meeting Schedule as below:

Meeting	Previous Date	New Date
Council (Adopt LTP Doc)		8 April 2021 (1pm)
Māori Committee	21 May 2021	14 May 2021 (9am)
Council	3 June 2021	27 May 2021 (11am)

Meeting	Previous Date	New Date
Council (LTP hearings)		8 June -11June 2021 (9am)
Audit and Risk Committee	25 June 2021	16 June 2021 (1pm)
Hearings (for the consideration of Tenders)		22 June 2021 (12.30pm)
Council (adopt LTP/Rates)	29 June 2021	30 June 2021 (9am)
Audit and Risk Committee	10 December 2021	26 November 2021 (1pm)

c. Note that a DECISION OF COUNCIL is required as the next meeting of Council scheduled for 22 April 2021, is too late to meet legislative requirements related to meeting notification.

Carried

Reports from Prosperous Napier Committee held 18 March 2021

1. Quarterly report for the six months ended 31 December 2020

Type of Report:	Legal and Operational
Legal Reference:	Local Government Act 2002
Document ID:	1289821
Reporting Officer/s & Unit:	Caroline Thomson, Chief Financial Officer

1.1 Purpose of Report

To consider the Quarterly Report for the six months ended 31 December 2020.

At the Māori Committee meeting

There was no discussion on this item.

Māori Committee's recommendation

C Tareha / R Brown

That the Council resolve that the Committee’s recommendation be adopted.

Kua Mana

Committee's recommendation

Councillors Price / Crown

The Prosperous Napier Committee:

a. Receive the Quarterly Report for the six months ended 31 December 2020.

Carried

Reports from Sustainable Napier Committee held 25 March 2021

1. Lease of Reserve - Pelega O Matua Fanau Charitable Trust

Type of Report:	Legal
Legal Reference:	Reserves Act 1977
Document ID:	1288626
Reporting Officer/s & Unit:	Bryan Faulknor, Manager Property Jenny Martin, Property and Facilities Officer

1.1 Purpose of Report

To seek Council confirmation for a ground lease with Pelega O Matua Fanau Charitable Trust and to ratify that decision on behalf of the Minister of Conservation in accordance with the delegated authorities.

At the Māori Committee meeting

There was no discussion on this item.

Māori Committee's recommendation

C Tareha / R Paul

That the Council resolve that the Committee’s recommendation be adopted.

Kua Mana

Committee's recommendation

Councillors Taylor / Chrystal

The Sustainable Napier Committee:

a. Resolve:

i. To confirm the granting of a ground lease for Pelega O Matua Fanau Charitable Trust for a ten year term with a five year right of renewal for the land occupied by the Early Childhood Education Centre on the Riverbend Road Reserve between Riverbend Road and Latham Street.

ii. To ratify that decision on behalf of the Minister of Conservation in accordance with the delegated authorities pursuant to the Instrument of Delegation for Territorial Authorities dated 12 June 2013.

Carried

2. Chlorine Free Review

Type of Report:	Information
Legal Reference:	Enter Legal Reference
Document ID:	1293086
Reporting Officer/s & Unit:	Catherine Bayly, Manager, 3 Waters Reform

2.1 Purpose of Report

The purpose of this report is to introduce the report - Chlorine-Free Drinking Water Review – Options for the Provision of Safe Drinking Water to Council and to seek approval of the proposed way forward around engaging with the community.

At the Māori Committee meeting

The Council Officer spoke to the report, providing a brief overview. In response to questions from the Committee it was noted:

· A 5% leakage target is aimed for in Napier’s drinking water network (leakage is thought to be at about 20% currently). If a lot of water is being drawn out of the network, for example in the case of a big fire or if there are a lot of leaks from pipes, contaminants can be pulled back into the network, such as soil or waste water. The fewer leaks there are, the less chance of contamination. This would be especially important if it was decided to move to a chlorine free network.

· The Napier water network is fairly typical compared to other networks around the country. There is not a big driver in Napier to conserve water as water use is not monitored and it is not charged for.

· Cast iron and asbestos pipes will be the first to be replaced.

Māori Committee's recommendation

R Paul / R Brown

That the Council resolve that the Committee’s recommendation be adopted.

Kua Mana

Officer's recommendation

The Sustainable Napier Committee:

a. Endorse this Chlorine free review paper and the Final Draft Chlorine Free Drinking Water Review

b. Approve the proposed high level Communications and Engagement Plan for the Chlorine Free Review

3. Projects Update

Type of Report:	Information
Legal Reference:	N/A
Document ID:	1294960
Reporting Officer/s & Unit:	James Mear, Manager Design and Projects

3.1 Purpose of Report

To provide Council with information on Capital Programme Delivery.

At the Māori Committee meeting

The Manager, 3 Waters Reform spoke to the report, providing a brief overview. It was noted the report shows a subset of key projects within the large capital programme that is currently underway.

Māori Committee's recommendation

R Brown / RTK Hawaikirangi

That the Council resolve that the Committee’s recommendation be adopted.

Kua Mana

Committee's recommendation

Councillors Mawson / Chrystal

The Sustainable Napier Committee:

a. Receive the Project Update report dated 25 March 2021.

Carried

With the agreement of the meeting, agenda item 7 from the Sustainable Napier Committee and agenda items 1 – 4 of the Future Napier Committee were taken out of order.

7. Update on 3 Waters Reform Programme

Type of Report:	Operational
Legal Reference:	N/A
Document ID:	1296267
Reporting Officer/s & Unit:	Catherine Bayly, Manager, 3 Waters Reform

7.1 Purpose of Report

To inform the Council on the progress of the 3 Waters Reform Programme within Napier.

At the Māori Committee meeting

The Officer spoke to the report, providing a brief overview. In response to questions from the Committee it was noted:

· There is a private contestable fund which private water suppliers can apply to, to assist in the upgrade of their supply to meet the new water standards.

· The focus of the fund has been on water. Once an assessment of the region’s private water suppliers has been carried out it would be possible to ask some private water users to be part of a pilot upgrade project.

· There is a separate $30 million fund for marae, but the Officer was unsure how to access this fund.

Māori Committee's recommendation

C Tareha / R Paul

That the Council resolve that the Committee’s recommendation be adopted.

Kua Mana

Committee's recommendation

Mayor Wise / Councillor Crown

The Sustainable Napier Committee:

a. Receive the update report on 3 Waters Reform Programme dated 25 March 2021.

Carried

Reports from Future Napier Committee held 25 March 2021

1. Policy - Dangerous, Affected and Insanitary Buildings

Type of Report:	Legal
Legal Reference:	Building Act 2004
Document ID:	1258340
Reporting Officer/s & Unit:	Malcolm Smith, Manager Building Consents

1.1 Purpose of Report

This report informs Council of legislatively driven amendments to Council’s Dangerous, Earthquake-Prone and Insanitary Buildings Policy and seeks Council’s approval to adopt the amended policy and to extend the review period for the policy from annually to once every 5 years.

At the Māori Committee meeting

There was no discussion on this item.

Māori Committee's recommendation

C Tareha / R Brown

That the Council resolve that the Committee’s recommendation be adopted.

Kua Mana

Committee's recommendation

Councillors Brosnan / Chrystal

The Future Napier Committee:

a. Adopt the amended Dangerous, Affected and Insanitary Buildings Policy.

b. Approve the review period extension of the Dangerous, Affected and Insanitary Buildings Policy from annually to 5 years.

c. That a DECISION OF COUNCIL is required urgently to ensure that the Dangerous, Affected and Insanitary Buildings Policy remains legislatively correct. This will require the following resolution to be passed before the decision of Council is taken:

That, in terms of Section 82 (3) of the Local Government Act 2002, that the principles set out in that section have been observed in such manner that the Napier City Council considers, in its discretion, is appropriate to make decisions on the recommendation.

Carried

Decision of Council

Councillors Price / Brosnan

That Council:

a. Adopt the amended Dangerous, Affected and Insanitary Buildings Policy.

b. Approve the review period extension of the Dangerous, Affected and Insanitary Buildings Policy from annually to 5 years.

Carried

2. Liability Management Policy Review

Type of Report:	Legal and Operational
Legal Reference:	Local Government Act 2002
Document ID:	1297419
Reporting Officer/s & Unit:	Garry Hrustinsky, Investment and Funding Manager

2.1 Purpose of Report

The purpose of this report is to present proposed amendments to the Liabilities Management Policy to ensure that it is consistent with the Financial Statement from the Long Term Plan 2021-2031.

At the Māori Committee meeting

There was no discussion on this item.

Māori Committee's recommendation

C Tareha / R Brown

That the Council resolve that the Committee’s recommendation be adopted.

Kua Mana

Committee's recommendation

Councillors Crown / Taylor

The Future Napier Committee:

a. Adopt an increase in borrowing limits in net external debt as a percentage of total income from 100% to 230%.

b. Adopt a change in the external debt maturity profile from a rule to a guideline.

c. Adopt a change in the fixed rate maturity profile from a rule to a guideline.

d. Note that a DECISION OF COUNCIL is required as this is a supporting document for the Long Term Plan and is required to be adopted prior to the Long Term Plan consultation document being adopted (it is anticipated this may occur on 8 April 2021).

Carried

Decision of Council

Councillors Taylor / Crown

That Council:

a. Adopt an increase in borrowing limits in net external debt as a percentage of total income from 100% to 230%.

b. Adopt a change in the external debt maturity profile from a rule to a guideline.

c. Adopt a change in the fixed rate maturity profile from a rule to a guideline.

Carried

3. Resource Consent Activity Update

Type of Report:	Operational
Legal Reference:	Resource Management Act 1991
Document ID:	1278529
Reporting Officer/s & Unit:	Luke Johnson, Team Leader Planning and Compliance

3.1 Purpose of Report

Applications are assessed by delegation through the Resource Management Act (RMA); it is not intended to have application outcome discussions as part of this paper.

This report only contains information which is lodged with Council and is publicly available

At the Māori Committee meeting

It was noted by the Mayor that governors cannot get involved in resource consent matters as they are a regulatory function. This report was presented to the Future Napier Committee for the elected members visibility, so they can respond to community member’s questions in regards to high profile consenting applications.

ACTION: The Māori Committee Chair requested the Committee are notified, for information purposes only, when resource consent applications are received by Napier City Council.

Māori Committee's recommendation

C Tareha / R Paul

That the Council resolve that the Committee’s recommendation be adopted.

Kua Mana

Committee's recommendation

Councillors McGrath / Mawson

The Future Napier Committee:

a. Noted the resource consent activity update dated 25 March 2021.

Carried

4. P120 Parking Review

Type of Report:	Operational
Legal Reference:	N/A
Document ID:	1283694
Reporting Officer/s & Unit:	Debbie Heal, Team Leader Parking Rachael Horton, Manager Regulatory Solutions

4.1 Purpose of Report

To seek Council approval to change paid parking P120 (2 hour) time limit restrictions to all day paid parking in areas where utilisation is low in order to provide more flexible parking options for workers and visitors.

At the Māori Committee meeting

The Director Community Services spoke to this report noting:

· Some parking areas in Napier city allocated as free parking for 120 minutes are underutilised. This report seeks to change these areas to all day paid parking so that they will be available for inner city workers.

· Many inner city workers have felt unsafe walking to their cars at the end of the day and this will provide all day parks closer to their workplaces.

Māori Committee's recommendation

R Brown / R Paul

That the Council resolve that the Committee’s recommendation be adopted.

Kua Mana

Committee's recommendation

Councillors Brosnan / Crown

The Future Napier Committee:

a. Approve the paid parking P120 (2 hour) time limit restrictions be extended to paid all day parking in the following locations:

i. Browning Street (between Marine Parade and Hastings Street) – 21 car spaces

ii. Clive Square West (between Tennyson Street and Dickens Street) – 33 car spaces

iii. Station Street (lower Station Street from Munroe Street to first courtesy crossing) – 20 car spaces

iv. Dickens Street (north side of street between Clive Square East and West) – 22 car spaces

v. Hastings Street (between Station Street and Vautier Street) – 36 car spaces

Carried

Councillors Boag and McGrath voted AGAINST the Motion

Reports from Sustainable Napier Committee held 25 March 2021 CONTINUED

4. Project Update: Pandora Industrial Waterways (Thames & Tyne Waterways) Sediment Quality Assessment

Type of Report:	Information
Legal Reference:	Resource Management Act 1991
Document ID:	1295425
Reporting Officer/s & Unit:	Cameron Burton, Manager Environmental Solutions Hannah Ludlow, Environmental Management Officer

4.1 Purpose of Report

The purpose of this paper is to summarise to the Sustainable Napier Committee the purpose of, and the results to date, of the Pandora Sediment Assessment project.

At the Māori Committee meeting

There was no discussion on this item.

Māori Committee's recommendation

R Brown / RTK Hawaikirangi

That the Council resolve that the Committee’s recommendation be adopted.

Kua Mana

Committee's recommendation

Councillors Brosnan / Crown

The Sustainable Napier Committee:

a. Note the goal of the Pandora Sediment Assessment project, the stage of the project, and the implications of the project’s current results.

b. Acknowledge the purpose of the Pandora Sediment Assessment project in building knowledge of the quality of the Thames and Tyne waterways, allowing Council to make informed decisions on the best practicable option for ecological enhancement of the poor-quality drainage channels.

Carried

5. Kerbside Refuse Wheelie Bin Replacement Fee and Additional Wheelie Bin Charge for Non-Profit Organisations/Registered Charities

Type of Report:	Operational
Legal Reference:	N/A
Document ID:	1295448
Reporting Officer/s & Unit:	Rhett van Veldhuizen, Waste Minimisation Lead

5.1 Purpose of Report

a. To seek Council’s approval for establishing fees for the replacement of council owned wheelie bins which have been stolen, lost or damaged whilst in service.

b. To seek Council’s approval for the cost of a second kerbside refuse collection charge and the provision of an additional wheelie bin to be invoiced to a charity that is run out of a residential premises (i.e. from a home office).

At the Māori Committee meeting

It was noted by the Mayor that more information was required from officers on the proposed fee, and the conditions under which it could be imposed.

In response to questions from the Committee it was clarified that the electronic chips embedded in wheelie bins help with charging based on usage, and also to match a wheelie bin to its designated address.

The Committee agreed with the recommendation of the Sustainable Napier Committee, to leave the kerbside refuse wheelie bin replacement fee and additional wheelie bin charge for non-profit organisations/registered charities lying on the table.

Item of business to lie on the table

Councillors Tapine / McGrath

That pursuant to Standing Order 25.2(d) the item “Kerbside Refuse Wheelie Bin Replacement Fee and Additional Wheelie Bin Charge for Non-Profit Organisations/Registered Charities” lie on the table to enable staff to develop a policy relevant to the replacement of wheelie bins and recycling bins, to further inform this report when it is re-presented to Council.

Carried

6. Stormwater Compliance Monitoring Reports - 1 July 2019 - 30 June 2020

Type of Report:	Information
Legal Reference:	Resource Management Act 1991
Document ID:	1295670
Reporting Officer/s & Unit:	Cameron Burton, Manager Environmental Solutions

6.1 Purpose of Report

This report is to inform the Sustainable Napier Committee about the four major stormwater discharge consents’ Compliance Monitoring Reports and their associated grading’s noting the level of compliance achieved for the period ending 30 June 2020, as received from Hawke’s Bay Regional Council (HBRC).

At the Māori Committee meeting

The officer spoke to this report and gave a brief overview of the stormwater compliance monitoring reports.

There was no further discussion on this item.

Māori Committee's recommendation

R Paul / R Brown

That the Council resolve that the Committee’s recommendation be adopted.

Kua Mana

Committee's recommendation

Councillors Mawson / Tapine

The Sustainable Napier Committee:

a. Note the compliance monitoring report for the discharge of stormwater from the Central Business District (CBD) was graded Full Compliance for the 2019-2020 monitoring period.

b. Note the compliance monitoring report for the discharge of stormwater from the Cross Country Drain was graded Full Compliance for the 2019-2020 monitoring period.

c. Note the compliance monitoring report for the discharge of stormwater from the Westshore Tidal Gates was graded Low Risk Non-Compliance for the 2019-2020 monitoring period.

d. Note the compliance monitoring report for the discharge of stormwater from the Thames Tyne was graded Low Risk Non-Compliance for the 2019-2020 monitoring period.

Carried

UPDATES FROM PARTNER ENTITIES

Maungaharuru-Tangitū Trust – Robbie Paul

· There have been four new appointments, and as such there is a need for the Trust to move to larger offices (1 Wright Street, Ahuriri). The appointments were identified as needed by the Interim General Manager. The Trust is still looking for a permanent General Manager to appoint.

· Currently there are 117 consent applications to go through, which have come in from Hawke’s Bay District Council, Hastings District Council and Napier City Council. The Trust has employed an assistant to help the Environmental Manager with this.

· The Trust is working closely with Meridian Energy on a project to build 41 wind turbines. This project will create about 260 jobs across a three year period and provides good opportunities for the hapū.

Napier City Council – Mayor Kirsten Wise

· The key focus over 2021 has been drafting the Long Term Plan (LTP) and the associated draft consultation document. The draft consultation document would normally go through the Māori Committee before going out to the community, but this year Council has been working with tight timeframes due to delays created by the flooding event of 2020. The draft consultation document was going to be adopted by Council last week, however the Office of the Auditor General (OAG) asked for further information around financial prudence and the deliverability of the capital programme. If the OAG is happy with the extra information the Council will adopt the document later today.

· Developing the LTP document has been challenging. Many Council’s around the country are facing difficult situations with ageing infrastructure needing to be upgraded.

· Napier City Council is in a good financial position as it has no debt currently, consequently it is able to move forward with some big capital projects.

· The LTP documents will be shared with the Māori Committee.

· Audit New Zealand and the OAG review the consultation document to make sure it is readable and a true statement to the community.

· Once consultation is complete there will be a further audit of the LTP document to make sure it meets the legislated requirements.

Ngāti Pārau Hapū Trust – Chad Tareha

· The Trust is dealing with a lot of consents at the moment, and have provided a lot of cultural assessments.

· The marae is on track for a May opening. There was a working bee on the weekend to work on the marae ātea, and they had a good turnout of people to help. The hapū is looking forward to the official opening.

· On the 14^th of April, next week, the Marine Cultural Health programme will be launching a new website and programme at Te Ūranga Waka marae at the Eastern Institute of Technology (EIT). It would be good to have Council attend this launch.

Rapihana Te Kaha Hawaikirangi

· Te Wai Mauri Trust and Te Wai Mauri Limited (hapū based environmental trust) recently employed ten whānau into kaitiaki ranger roles. They are establishing a native plant nursery adjacent to the Waiohiki Marae. They have applied to the Jobs for Nature fund to fund employing another five whānau. Hapū based employment as a kaitiaki has been a really good experience for the whānau who come from challenging situations. It has helped to restore the person as well as the environment. They have also run Kaitiaki Ranger specific training through EIT, and if the funding application is successful they will run it again for the new positions once filled.

· Te Ātea-a-Rangi Trust is running a programme where there are 8 wānaga run with rangatahi from across Ahuriri’s marae. At the first wānaga about 50 rangatahi attended. It focused on the sea and covered celestial navigation, water safety and waka sailing. The following wānaga progressed to whakapapa, and the next one will be focusing on native planting.

· Matariki is coming up. 20 – 30 whānau went up Ōtātara Pā to see Matariki set. The next time it appears it will indicate the Māori new year.

· The Marine Cultural Health Programme is an online based marine cultural monitoring programme which launches next Wednesday and will give an online innovative holistic view of the health of our marine environment.

UPDATES FROM COUNCIL MĀORI ADVISORS

Mōrehu Te Tomo – Pou Whakarae

· It has been a busy time since Charles Ropitini left Napier City Council (NCC) for Hastings District Council.

· NCC held a pōwhiri for its new Chief Executive (CE), Steph Rotarangi, at Pukemokimoki marae. This was supported by mana whenua and attended well by staff.

· Mōrehu has been working with the Department of Internal Affairs (DIA) over the last few months. Minister Mahuta has been pushing the Reo Rua project and three towns have been given funding for it. Napier has been made the tāina for tuākana to lead the reo rua, but mana whenua should do the work to secure the funding. It is appropriate that Napier consults with Te Taiwhenua o Te Whanganui-a-Orotū in regards to the project. Napier has already been using reo rua and has some signs with te reo and english on them, but will aim for this to be on all signs.

· There are two Māori Manager positions to fill and Mōrehu is working through developing a robust recruitment process for these positions. Once developed it will be shared with the Committee. The advertising period will only be two weeks as there are already people waiting to apply for the roles.

· Mōrehu will be taking note of how Hastings District Council deal with their representation review and potentially implement Māori ward seats.

· A council karakia has been adopted for the elected members and staff to use at meetings.

· The CE has adopted a Safer Napier programme and is looking at how mana whenua can be part of this. Mōrehu is looking at discussing this with council’s Kaumātua and its Kuia, when she is appointed.

· Te Kupenga is a group of thirteen council Māori Managers across Hawke’s Bay and Gisborne. They meet every two weeks and discuss issues. They launched a mobile app which which has karakia, waiata etc… for council staff and elected members to use.

General business

There has been an indication of interest for the third community member seat on this Committee. An application will be requested and reviewed. The same interview process will be followed as was previously used.

Whakamutunga Karakia

Mōrehu Te Tomo

The meeting closed at 10.50am.

Approved and adopted as a true and accurate record of the meeting.

Chairperson .........................................................................................................................

Date of approval ..................................................................................................................

Meeting Date:	Friday 14 May 2021
Time:	9.00am
Venue:	Ikatere Room Level 2, Capeview Building 265 Marine Parade Napier

Committee Members	Ngāti Pārau Hapū Trust – Chad Tareha (In the Chair) Mayor Kirsten Wise Maungaharuru-Tangitū Trust – Robbie Paul Maraenui & Districts Māori Committee – Adrienne Taputoro Māngai ā-Hapori - Renee Brown Māngai ā-Hapori – Rapihana Te Kaha Hawaikirangi Mana Ahuriri Trust – Vacant Te Taiwhenua o Te Whanganui-a-Orotū - Vacant Pukemokimoki Marae – Vacant Māngai ā-Hapori (Vacant)
Officer Responsible	Director Community Services (Antoinette Campbell) Pou Whakarae (Mōrehu Te Tomo)
Administration	Governance Team (Anna Eady)
	Next Māori Committee Meeting Friday 23 July 2021

Infrastructure Directorate	Initiate	Programme	Plan & Execute	Transfer & Close	Totals by Phase
3 Waters	290	2	15	6	313
Building Assets	4	0	2	0	6
Parklands	4	1	3	0	8
Reserves	50	2	6	5	63
Transportation	24	4	17	3	48
Total Number of Projects					438

Type of Report:	Contractual
Legal Reference:	N/A
Document ID:	1306976
Reporting Officer/s & Unit:	Drew Brown, Senior Project Manager